Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
May 27, 2025
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATIONS –
A.
SMALL BUSINESS MONTH PROCLAMATION
(Staff contact: Don Burrus, Director of Economic Development Services (707) 449-5165) National Small Business Month Proclamation 2025
B.
OLDER AMERICANS MONTH PROCLAMATION
(Staff contact: Elizabeth Crisante, Community Services Recreation Manager (707) 469-4027) Older Americans Month Proclamation 2025
5. CONSENT CALENDAR –
A.
AWARD THE CONSTRUCTION CONTRACT FOR THE VACAVILLE MUSEUM RESTROOM RENOVATION PROJECT TO THE APPARENT LOW BIDDER, 4 EDGES CONSTRUCTION INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $149,500
(Staff contact: Dan Sutton, Engineering Manager (707) 449-5035)
Individual Action: By simple motion, the City Council award the construction contract for the Vacaville Museum Restroom Renovation Project to the lowest, responsive, responsible bidder, 4 Edges Construction Inc., a California Corporation, authorize the Director of Public Works or his designee to execute the contract in the amount of $149,500; and approve the project plans, project manual, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Source: 2000 Tax Allocation Bond (TAB) Proceeds
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #810363, and sufficient funding exists in the project account
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5A
B.
RESOLUTION GRANTING PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT AND INITIATING PROCEEDINGS FOR THE ANNUAL LEVY OF THE CITY OF VACAVILLE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICTS FOR FISCAL YEAR 2025-26
(Staff contact: Jacob Allred, Assistant Director of Public Works-Maintenance, (707) 469-6504)
Individual Action: By simple motion, adopt the subject resolution and set a public hearing for June 10, 2025.
Fiscal Impact:
Amount Requested: Not applicable; if approved by the City Council, the General Fund Subsidy in the amount of $2,103,776 will be included in the FY 2025-26 budget process.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Initiative 2B: Manage Impacts from Growth
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 5B
Res. 2025-049 Preliminary Acceptance of ER LLADS
C.
RESOLUTION ACKNOWLEDGING RECEIPT OF A REPORT REGARDING THE INSPECTION OF CERTAIN OCCUPANCIES REQUIRED FOR ANNUAL INSPECTIONS PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE
(Staff contact: Jill Childers, Fire Marshal (707) 449-5482)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the Fire Department’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5C
Res. 2025-050 Annual Health and Safety Code Inspections D.
RESOLUTION ADOPTING THE FISCAL YEAR 2025-26 ROAD REPAIR PROJECT LIST FUNDED BY SENATE BILL 1 ROAD MAINTENANCE AND REHABILITATION ACCOUNTABILITY ACT OF 2017
(Staff contact: Dan Sutton, Engineering Manager (707) 449-5035)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Highway User Tax Account revenue - RMRA
Budget Distribution: Capital Improvement Project #820319 - Road Repair and Accountability (SB1)
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5D
Res. 2025-051 SB1 FY25-26 RMRA List of Projects
E.
RESOLUTION ADOPTING A RECORDS INFORMATION MANAGEMENT POLICY AND AMENDING THE CITYWIDE RECORDS RETENTION SCHEDULE (Staff contact: Michelle A. Thornbrugh, City Clerk (707) 449-5110)
Individual Action: By simple motion, to adopt the subject resolution.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5E
Res. 2025-052 RIM Policy and Retention Schedule
F.
APPROVAL OF MINUTES - APPROVE THE MINUTES FOR THE SPECIAL MEETING OF MAY 1, 2025, AND THE REGULAR MEETING OF MAY 13, 2025.
(Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the special meeting of May 1, 2025 and the regular meeting of May 13, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5F
G.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING MAY 9, 2025; MAY 16, 2025, AND MAY 23, 2025
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $10,846,263.01.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
Staff Report 5G
AP Register
Payroll Register
6. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Public Comment - Margi Stern
7. PUBLIC HEARINGS –
A.
CONDUCT A PUBLIC HEARING UNDER THE TAX AND EQUITY FISCAL RESPONSIBILITY ACT AND ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE APPROVING THE ISSUANCE BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY OF EXEMPT FACILITY BONDS FOR THE VACAVILLE GABLES APARTMENTS LOCATED AT 131 GABLE AVENUE
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671)
Recommended Action: Hold the public hearing and by simple motion, adopt a resolution approving the issuance of the bonds by the California Statewide Communities Development Authority for the rehabilitation and preservation of 65 affordable apartments know as Vacaville Gables Apartments.
Fiscal Impact:
Amount Requested: No amount is requested for this item.
Funding Source: Not applicable. Repayment of the bond (principal, interest, etc.) is the sole responsibility of LEDG and will be repaid from the rents generated by the project. The bond will not be a debt or obligation of the City.
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 7A
TEFRA Vacaville Gables Presentation
Res. 2025-053 TEFRA Vacaville Gables
B.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VACAVILLE TO DESIGNATE FIRE HAZARD SEVERITY ZONES WITHIN THE CITY OF VACAVILLE (FIRST READING); and
AUTHORIZATION FOR THE ISSUANCE OF A POSITIONAL LETTER TO THE FIRE CHIEF OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
(Staff contact: Jill Childers, Fire Marshal (707) 449-5482)
Recommended Action: By simple motion introduce the subject ordinance and authorize the issuance of a positional letter to the Fire Chief for CalFIRE.
Fiscal Impact:
Amount Requested: None
Funding Source: None
Budget Distribution: None
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Levine Act: No
Staff Report 7B
FHSZ Presentation
FHSZ City Council Positional Letter
FHSZ Response Letter to City Council
C.
PUBLIC HEARING PURSUANT TO ASSEMBLY BILL 2561/GOVERNMENT CODE 3502.3 REGARDING CITY OF VACAVILLE VACANCIES, AND RECRUITMENT AND RETENTION EFFORTS
(Staff contact: Sandy Hess, Employee Relations Manager (707) 449-5311)
Recommended Action: Staff recommends that the City Council receives the information on workplace vacancies, recruitment and retention efforts during the public hearing. No City Council action is recommended related to this item.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the Human Resource Department’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 7C
Vacancies and Recruitment and Retention Efforts Presentation
8. BUSINESS –
A.
DEVELOPMENT FEE; AN INFORMATIONAL SERIES OF PRESENTATIONS RELATED TO DEVELOPMENT IMPACT FEES AND COMMUNITY FACILITIES DISTRICT
(Staff contact: Gwen Owens, Special Project Coordinator (707) 449-5174)
Recommended Action: No action is required. This item is for informational purposes only.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 8A
Public Comment - Thomas Phillippi
B.
REVIEW AND ALLOW FOR PUBLIC COMMENT ON THE DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT JULY 1, 2025 - JUNE 30, 2030 CONSOLIDATED PLAN AND SECTION 108 LOAN GUARANTEE PROGRAM APPLICATION
(Staff contact: Matilda Horace, Housing Services Administrator (707) 449-5038)
Recommended Action: Staff recommend that the City Council review and allow for public comment on the draft Consolidated Plan and proposed Section 108 Loan application.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Department of Housing and Urban Development, Community Development Block Grant Entitlement funding.
Budget Distribution: Upon approval of the action plan, the budget will be loaded into the appropriate CDBG grant funds/accounts for the approved activities.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2B: Manage Impacts from Growth
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 8B
C.
PRESENTATION OF FISCAL YEAR 2024-25 GENERAL FUND THIRD QUARTER UPDATE; and
BUDGET STUDY SESSION, PART 2
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Recommended Action: Receive the presentation and provide feedback and direction on the proposed augmentations to the base budget for the FY 25-26 Operating Budget.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 8C
9. REPORTS OF CITY MANAGER –
10. REPORTS OF CITY COUNCIL -
A.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS
11. CLOSED SESSION – None
12. ADJOURNMENT - All public records relating to an open session item that are not exempt from disclosure pursuant to the Public Records Act and that are distributed to a majority of the City Council will be available for public inspection during normal business hours at the City Administration Counter at City Hall, 650 Merchant Street. The City may charge customary photocopying charges for requested copies of such documents.
This agenda and related materials may also be available on the City’s website under Public Meetings and Agendas’ subject to our staff’s ability to post the documents prior to the meeting. To view City Council meetings, tune in to cable Channel 26, or log onto the City’s website at www.cityofvacaville.com to watch the meeting live or on-demand. If you have questions, please contact the City Clerk’s office at (707) 449-5100.
Staff Report 7C
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the MAY 27, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk