Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
August 12, 2025
05:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
1. CLOSED SESSION - Pursuant to California Government Code Section 54950, et seq.
5:00 PM
Roll Call
Opportunity for the public to address City Council regarding Closed Session items
Adjourn to Closed Session
A. CONFERENCE WITH LABOR NEGOTIATOR (Note: This Closed Session may be continued to the end of the Regular Meeting.)
(Pursuant to Government Code Section §54957.6)
Agency Negotiators: Savita Chaudhary - City Manager, Ken Matsumiya - Finance Director, Jessica Bowes - Human Resources Director, Eddie Kreisberg - Principal, Kreisberg Law Firm
Employee organization(s)/unrepresented employee(s): All bargaining groups and unrepresented employees Full printing of the City Council Packet
2. ROLL CALL FOR THE REGULAR MEETING
6:00 PM
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
3. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. APPROVAL OF AGENDA
6. REPORTS OF CITY COUNCIL
A.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS B.
COUNCIL HANDBOOK REVIEW COMMITTEE ASSIGNMENTS
C.
LEGISLATIVE PLATFORM REVIEW COMMITTEE ASSIGNMENTS
7. REPORTS OF CITY MANAGER
8. PRESENTATIONS - None
9. CONSENT CALENDAR –
A.
ORDINANCE REPLACING TITLE 11 DEVELOPMENT OF THE CITY OF VACAVILLE MUNICIPAL CODE BY UPDATING AND REPLACING DIVISION 11.01 ENTITLED DEVELOPMENT IMPACT FEES AS SHOWN IN EXHIBIT A (Second Reading)
(Staff contact: Erin Morris, Director of Community Development (707) 449-5307)
Individual Action: By simple motion, adopt the subject ordinance.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development (2022).
Budget Distribution: The budget for any expenses associated with the preparation and implementation of this item is included in Community Development’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Levine Act: No
Staff Report 9A
Ord. 2005 Chapter 11.01 DIF Fees
B.
ANNUAL FINANCIAL AUDIT FISCAL YEAR 2023-24
(Staff contact: Swapna Panigrahi, Finance Accountant (707) 449-5394)
Individual Action: City Council receives the fiscal year 2023-24 financial audit results.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9B
C.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE 2025 ADA CURB RAMP IMPROVEMENTS PROJECT
(Staff contact: Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional funds requested for this item.
Funding Sources: Measure M (1002) and Gas Tax (4010).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820390, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9C
Res. 2025-074 API 2025 ADA Curb Ramp
D.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE VANDEN ESTATES AREA A, B, C, D, AND E SUBDIVISIONS
(Staff contact: Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Land Development (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Inspection annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 9D
Res. 2025-075 API Vanden Estates Area A
Res. 2025-081 API Vanden Estates Area B
Res. 2025-082 API Vanden Estates Area C
Res. 2025-083 API Vanden Estates Area D
Res. 2025-084 API Vanden Estates Area E
E.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE ROBERTS’ RANCH PHASE 1 OFFSITE
(Staff contact: Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Land Development (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Inspection annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 9E
Res. 2025-076 API Roberts Ranch Phase 1
F.
RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO FILE AN APPLICATION WITH THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR FISCAL YEAR 2025-26 IN THE AMOUNT OF $4,876,121 FOR VACAVILLE CITY COACH TRANSIT OPERATIONS AND CAPITAL PROJECTS
(Staff contact: Lori DaMassa, Transit Manager (707) 469-6575)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $4,876,121
Funding Source: Transportation Development Act (TDA 5201.4611-5205.4611)
Budget Distribution: The budget related to Public Works-Transit annual operating funds are included in the current Citywide annual operating budget (5201.4611-5205.4611). Furthermore, any approved TDA Capital (4004) projects will be amended in the City’s annual Capital Improvement Program budget at a future date.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9F
Res. 2025-077 MTC TDA City Coach
G.
RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO FILE FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANT APPLICATIONS FOR CITY COACH TRANSIT OPERATING AND CAPITAL FUNDS IN THE AMOUNT OF $3,075,000 FOR FISCAL YEAR 2025-2026
(Staff contact: Lori DaMassa, Transit Manager (707) 469-6575)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $3,075,000
Funding Source: Federal Transit Administration (FTA Section 5307 funds 5201.4514-5205.4514).
Budget Distribution: The budget related to Public Works-Transit annual operating funds is included in the current Citywide annual operating budget (5201.4514 -5205.4514). Furthermore, any approved FTA Capital (4004) projects will be amended in the City’s annual Capital Improvement Program budget at a future date.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9G
Res. 2025-078 FTA Grant City Coach
H.
RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE THE SOLANO EXPRESS INTERCITY TRANSIT FUNDING AND COST SHARING AGREEMENT IN THE AMOUNT OF $336,036 REPRESENTING THE CITY OF VACAVILLE’S PROPORTIONAL COST SHARE FOR FISCAL YEAR 2025-26
(Staff contact: Lori DaMassa, Public Works Transit Manager (707) 469-6575)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $336,036
Funding Source: Transportation Development Act (TDA)
Budget Distribution: There is no budget allocation required at this time, as the associated funds will remain with the County for administrative purposes.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9H
Res. 2025-079 Solano Express Intercity Funding
I.
RESOLUTION APPROVING THE LIST OF CONTRACTORS PREQUALIFIED TO BID ON THE WELL 18, 19, & 20 DRILLING PROJECT
(Staff contact: Tim Hawkins, Assistant Director of Utilities (707) 469-6412)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: This Project is funded by Water Development Impact Fees (5110).
Funding Sources: The budget for this Project is included in the Capital Improvement Projects # 860121-Well 18, 860131-Well 19, 860139-Well 20.
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 9I
J.
APPROVAL OF MINUTES - APPROVE THE MINUTES FOR THE MEETING OF JULY 22, 2025
(Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the meeting of July 22, 2025
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9J - Revised on 8/11/25
K.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING JULY 11, 2025; JULY 18, 2025; JULY 25, 2025; AND AUGUST 1, 2025; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF JULY 2025 (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $63,620,001.12.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9K
AP Register
Payroll Register
10. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
11. PUBLIC HEARINGS –
A.
RECEIVE REPORT AND HOLD PUBLIC HEARING REGARDING TRIENNIAL WATER SYSTEM REPORT ON PUBLIC HEALTH GOALS
(Staff contact: Mindy Boele, Water Quality Manager (707) 469-6430)
Recommended Action: Allow report to be presented and then accept the report.
Fiscal Impact:
Amount Requested: Not Applicable
Funding Source: Utilities -Water (5101)
Budget Distribution: The budget for any expenses associated with the preparation and implementation of this item is included in Utilities-Water Departments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 11A
2022-2024 Triennial Report on Water Quality Presentation
12. BUSINESS –
A.
RESOLUTION ADOPTING THE INAUGURAL ARTS AND CULTURE MASTER PLAN, REVISED ARTS ADVISORY COMMITTEE POLICY, AND NEW PUBLIC ART PROGRAM POLICY
(Staff contact: Melody Land, Recreation Manager (707) 449-5657)
Recommended Action: By simple motion, to adopt the subject matter resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Sources: American Rescue Plan Act-ARPA (2095)
Budget Distribution: The budget for any expenses associated with the preparation and implementation of this item was previously approved by the Council as a part of the ARPA allocation (2095.25.2541.350).
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 12A
Arts and Culture Master Plan Presentation
Res. 2025-080 Arts Culture Master Plan AAC Policy Public Art Policy B.
DEVELOPMENT IMPACT FEES INFORMATIONAL PRESENTATION; DIF 102
(Staff contact: Gwen Owens, Special Project Coordinator (707) 449-5174)
Recommended Action: No action is required. This item is for informational purposes only.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 12B
Development Impact Fee 102 Presentation
13. CLOSED SESSION (continuation of Agenda Item 1A if needed)
14. ADJOURNMENT -
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the AUGUST 12, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk