Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
August 26, 2025
05:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
AMENDED AGENDA (9F)
NOTICE:
Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by the following: Vice Mayor Sarah Chapman from 325 Vailview Drive, Nashville, TN 37207.
1. CLOSED SESSION 5:00 PM Pursuant to California Government Code Section 54950, et seq.
-Roll Call
-Opportunity for the public to address City Council regarding Closed Session items
-Adjourn to Closed Session
A.
PUBLIC EMPLOYMENT
(Pursuant to Government Code Section 54957)
Position: City Attorney
B.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: Portion of property at 551 Davis Street, Vacaville, California, APN: 0130-250-250 Agency Negotiator: Savita Chaudhary, City Manager; Savita Chaudhary, Successor Agency, Assistant Executive Director Negotiating Party: Barry Ihrke - 551 Davis/Vacaville, LLC by Wilmington Trust Company Under Negotiation: Price and terms of payment
C.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: Portion of property at Quinn Road Surplus Property, Vacaville, California, APN: 0133-100-170 Agency Negotiator: Savita Chaudhary, City Manager; Savita Chaudhary; Tamara Colden, Director of Housing and Community Services Negotiating Party: Punit Baragava, California Supportive Housing Under Negotiation: Price and terms of payment
Full Packet for Printing
2. ROLL CALL FOR THE REGULAR MEETING
6:00 PM
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
3. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. APPROVAL OF AGENDA
6. REPORTS OF CITY COUNCIL
A.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS B.
LEAGUE OF CALIFORNIA CITIES (LOCC) VOTING DELEGATE
7. REPORTS OF CITY MANAGER
8. PRESENTATIONS – None
9. CONSENT CALENDAR -
RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
A.
RESOLUTION EXTENDING THE APPOINTMENT OF BRIAN SOUSA AS CITY SURVEYOR FOR THREE ADDITIONAL YEARS (Staff contact: Chris Gioia, Engineering Manager (707) 449-5160)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works-Development Engineering (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Development Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: Yes
Staff Report 9A
B.
RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A GRANT APPLICATION FOR THE FISCAL YEAR 2026 DR-4856 HAZARD MITIGATION GRANT PROGRAM, OFFERED THROUGH THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY, FOR RETROFIT OF DOWNTOWN UNREINFORCED MASONRY BUILDINGS (Staff contact: Erin Morris, Director of Community Development (707) 449-5307)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item. As a requirement of the HMGP grant rules, if awarded, the City will be required to commit 25 percent of the grant as local match which equates to $487,500.
Funding Source: If awarded, $1,462,500 in grant funds would come from FEMA. The local match of $487,500 would consist of in-kind contributions of staff time, permit fees paid by the property owners into the Community Development operating fund 2022 over the 48-month course of the grant, and 50% of the structural retrofit costs.
Budget Distribution: If approved, the one-time budget would be loaded into a special revenue fund established to track related expenditures in FY 2027-2028.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 9B
C.
RESOLUTION APPROVING AND ACCEPTING A GRANT FROM KAISER PERMANENTE NORTHERN CALIFORNIA FOR THE COMMUNITY BENEFIT HEALTH GRANT PROGRAM AND TO ADJUST THE 2025-26 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $25,000 (Staff contact: Paula LeDoux, Clinical Services Manager (707) 469-6620)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount requested: $25,000
Funding Source: Kaiser Permanente Northern California, Napa-Solano Service Area Community Health Grant (2050).
Budget Distribution: If approved by the Council, the budget will be loaded into a special revenue fund to track related expenditures 2050.60.6047.300.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 9C
D.
APPROVAL OF MINUTES - APPROVE THE MINUTES FOR THE MEETING OF AUGUST 12, 2025 (Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the meeting of August 12, 2025
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9D
E.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING AUGUST 8, 2025 AND AUGUST 15, 2025 (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $9,491,334.94.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9E
Payroll Register
AP Register
F.
RESOLUTION APPROVING A PREQUALIFICATION PACKAGE FOR CONTRACTORS TO BID ON THE WELLS 18, 19, AND 20 DRILLING PROJECT, AND DESIGNATING THE DIRECTOR OF UTILITIES AS THE PERSON RESPONSIBLE FOR HEARING AND DETERMINING ANY APPEALS
(Staff contact: Tim Hawkins, Assistant Director of Utilities (707) 469-6412)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Water Development Impact Fees (5110)
Funding Sources: The budget for this project is included in the Capital Improvement Project budget accounts # 860121-Well 18, 860131-Well 19, 860139-Well 20.
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 9F
10. BUSINESS FROM THE FLOOR - This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code 54954.3(a); VMC 2.04.130.
11. PUBLIC HEARINGS – None
12. BUSINESS-
A.
PEABODY - ALLISON SPECIFIC PLAN: INFORMATIONAL UPDATE
(Staff contact: Noah Rumbaoa, Associate Planner (707) 449-5430)
Recommended Action: Receive the informational presentation.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Metropolitan Transportation Commission (MTC) One Bay Area Grant 3 (2919)
Budget Distribution: The budget for any expenses related to this item has been included as part of the special grant fund for the Allison PDA (2919).
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2A: Articulate a current Economic Development Program
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 12A
Peabody-Allison Specific Plan Presentation
B.
MARKHAM CALLEN NEIGHBORHOOD PLAN
(Staff contact: Damiere Powell, Associate Planner (707) 449-5515)
Recommended Action: Receive the informational presentation.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: American Rescue Plan Act 2021 (ARPA -2095)
Budget Distribution: The budget for any expenses related to this item was previously approved by the Council for ARPA funding (2095.10.1007.331).
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 12B
Markham Callen Neighborhood Plan Presentation
C.
DOWNTOWN LIGHTING STUDY FINAL REPORT
(Staff contact: Peyman Behvand, Planning Manager (707) 449-5332)
Recommended Action: Accept the Final Downtown Lighting Study and provide feedback to staff.
Fiscal Impact:
Amount Requested: None.
Funding Sources: Measure M ($190,000) and Community Development Department Funds ($3,230).
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 12C
Downtown Lighting Study Final Report Presentation
13. CLOSED SESSION
(continuation of Agenda Item 1 if needed)
14. ADJOURNMENT -
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the AUGUST 26, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk