Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
September 9, 2025
05:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
NOTICE:
Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by the following: Vice Mayor Sarah Chapman from 325 Vailview Drive, Nashville, TN 37207.
1. CLOSED SESSION
5:00 PM
(Pursuant to California Government Code Section 54950, et seq.)
- Roll Call
- Opportunity for the public to address City Council regarding Closed Session items
- Adjourn to Closed Session
A.
CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section 54957.6)
Agency Negotiators: Savita Chaudhary - City Manager, Ken Matsumiya - Finance Director, Jessica Bowes - Human Resources Director, Eddie Kreisberg - Principal, Kreisberg Law Firm Employee organization(s)/unrepresented employee(s): All bargaining groups and unrepresented employees B.
PUBLIC EMPLOYMENT
(Pursuant to Government Code Section 54957)
Position: City Attorney
C.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9)
In the Matter of City of Vacaville In re: 331 N. West Street, Vacaville – Solano County Superior Court Case No. CU23-01924
D.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: Portion of property at Quinn Road Surplus Property, Vacaville, California, APN: 0133-100-170 Agency Negotiator: Savita Chaudhary, City Manager; Savita Chaudhary; Tamara Colden, Director of Housing and Community Services Negotiating Party: Punit Baragava, California Supportive Housing Under Negotiation: Price and terms of payment
Note: This Closed Session may be continued to the end of the Regular Meeting.
2. ROLL CALL FOR THE REGULAR MEETING
6:00 PM
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
3. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. APPROVAL OF AGENDA
6. REPORTS OF CITY COUNCIL
A.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS
7. REPORTS OF CITY MANAGER
8. PRESENTATIONS – None
9. CONSENT CALENDAR - RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
A.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE REAL-TIME INFORMATION CENTER TENANT IMPROVEMENTS PROJECT
(Staff contact: Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: BSCC Grant (2920) and Police Development Impact Fees (4103).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #810330, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #1: Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Levine Act: No
Staff Report 9A
Res. 2025-088 API Real Time Information Center (RTIC)
B.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE PARKSIDE GREEN SUBDIVISION
(Staff contact: Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Land Development (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Inspection annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 9B
Res. 2025-089 API Parkside Green Subdivision
C.
APPROVAL FOR THE MAYOR TO SIGN A LETTER OPPOSING SB 254 (BECKER): ELECTRICITY: WILDFIRE MITIGATION: RATE ASSISTANCE: POLICY-ORIENTED AND WILDFIRE ELECTRIC REIMBURSEMENT (POWER PROGRAM)
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager, (707) 449-5651)
Individual Action: By simple motion, authorize the Mayor to sign a letter of opposition to SB 254.
Amount Requested: There are no funds requested for this item.
Funding Source: General Fund (1001).
Budget Distribution: The budget for any staff time related to this item is included in the City Managers’ annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 9C
D.
RESOLUTION RATIFYING THE PREQUALIFICATION PACKAGE FOR CONTRACTORS TO BID ON THE WELLS 18, 19, AND 20 DRILLING PROJECT, AND DESIGNATING THE DIRECTOR OF UTILITIES AS THE PERSON RESPONSIBLE FOR HEARING AND DETERMINING ANY APPEALS
(Staff contact: Tim Hawkins, Assistant Director of Utilities (707) 469-6412)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Water Development Impact Fees (5110)
Funding Sources: The budget for this project is included in the Capital Improvement Project budget accounts # 860121-Well 18, 860131-Well 19, 860139-Well 20.
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 9D
Res. 2025-090 Prequalification Package for Wells 18 19 20 Drilling Project E.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING AUGUST 22, 2025, AND AUGUST 29, 2025; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF AUGUST 2025 (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $23,090,541.21
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9E
AP Register
Payroll Register
10. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
11. PUBLIC HEARINGS – None
12. BUSINESS –
A.
RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PUBLISH A REQUEST FOR PROPOSALS FOR VOTER OPINION SURVEY AND PUBLIC EDUCATION SERVICES ON THE INCREASES TO THE GENERAL PURPOSE TRANSACTIONS AND USE TAX (SALES TAX), TRANSIENT OCCUPANCY TAX (TOT), AND BUSINESS LICENSE TAX (BLT) MODERNIZATION AND APPROVING A FISCAL YEAR 2025-26 ONE-TIME BUDGET AUGMENTATION FOR AN AMOUNT NOT TO EXCEED $350,000
(Staff contact: GeorgeAnne Megger-Smith, Assistant City Manager (707) 449-5651)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $350,000.
Funding Source: General Fund
Budget Distribution: If approved, a one-time budget augmentation would be added to the FY 2025-26 operating budget for Non-Departmental (1001.01.0101.671)
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 12A
Tax Measures - RFP for Voter Opinion Survey & Education Presentation - Revised 9/9/25 at 11:05 am Res. 2025-091 Voter Opinion Survey Education Service
B.
PRESENTATION AND ACCEPTANCE OF THE VACAVILLE CHAMBER OF COMMERCE 2024/25 ANNUAL REPORT, 2024/25 PROGRESS REPORT, APPROVAL OF THE 2025/26 ANNUAL PROGRAM OF WORK, AND AUTHORIZATION OF 2025/26 PAYMENT OF THE MEMBERSHIP AND SERVICES $ 61,800 FEE
(Staff contact: Don Burrus, Director of Economic Development Services (707) 449-5611)
Recommended Action: By simple motion, accept the 2024/25 Chamber of Commerce Annual Report, Progress Report, approve the 2025/26 Chamber of Commerce Program of Work, and authorize payment of the membership and services fee of $61,800.
Fiscal Impact:
Amount Requested: No additional funds are requested with this action.
Funding Source: General Fund (1001)
Budget Distribution: Funding for this item is included in the FY 2025-26 Non-Departmental operating budget (1001.01.0101.350).
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2A: Articulate a Current Economic Development Program
Levine Act: No
Staff Report 12B
Chamber 2024-2025 Progress Report and Program of Work Presentation Chamber 2024-2025 Annual Report Presentation
C.
AUTHORIZE THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO EXTEND THE TERM OF THE 2024 DOWNTOWN VACAVILLE BUSINESS IMPROVEMENT DISTRICT MANAGEMENT AGREEMENT TO MARCH 10, 2026
(Staff contact: Don Burrus, Director of Economic Development Services (707) 449-5611)
Recommended Action: By simple motion, authorize the City Manager to execute the second amendment (Attachment 1) to extend the 2024 District Management Agreement until March 10, 2026.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any staff time related to this item is included in the various City departments’ annual operating budgets.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Levine Act: No
Staff Report 12C
DVBID 2nd Amendment Presentation
D.
RECEIVE AN UPDATE ON WARMING CENTER OPERATIONS AND PROVIDE DIRECTION ON THE LOCATION FOR THE 2025/26 WINTER SEASON
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651)
Recommended Action: City Council receive the information and provide direction.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Source: American Rescue Plan Act 2021 (ARPA-2095)
Budget Distribution: Any expenses related to the item are included in the remaining ARPA operating budget (2095.30.3010.*)
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 12D
Warming Center Update and Location Direction Presentation
13. CLOSED SESSION (continuation of Agenda Item 1 if needed)
14. ADJOURNMENT
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the SEPTEMBER 9, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk