Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
September 23, 2025
05:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. CLOSED SESSION 5:00 PM
Pursuant to California Government Code Section 54950, et seq. - Roll Call
- Opportunity for the public to address City Council regarding Closed Session items - Adjourn to Closed Session
A.
CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section §54957.6)
Agency Negotiators: Savita Chaudhary - City Manager, Ken Matsumiya - Finance Director, Jessica Bowes - Human Resources Director, Eddie Kreisberg - Principal, Kreisberg Law Firm Employee organization(s)/unrepresented employee(s): All bargaining groups and unrepresented employees B.
PUBLIC EMPLOYMENT
(Pursuant to Government Code Section 54957)
Position: City Attorney
C.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9) National Prescription Opiate Litigation, No. 1:17-MD-2804-DAP (N.D. Ohio) (Purdue Pharma L.P. and Sackler Family) D.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9) National Prescription Opiate Litigation, No. 1:17-MD-2804-DAP (N.D. Ohio) (Secondary Manufacturers: Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus)
Note: This Closed Session may be continued to the end of the Regular Meeting.
2. ROLL CALL FOR THE REGULAR MEETING
6:00 PM
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1 Council/Agency/Authority Member Greg Ritchie, District 2 Council/Agency/Authority Member Michael Silva, District 3 Council/Agency/Authority Member Ted Fremouw, District 5 Council/Agency/Authority Member Jeanette Wylie, District 6
3. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. APPROVAL OF AGENDA
6. REPORTS OF CITY COUNCIL
A.
APPOINT BOB HAMPTON AS PLANNING COMMISSIONER FOR THE CITY OF VACAVILLE Redacted Planning Commission Applications
B.
DISCUSSION AND DIRECTION ON REQUEST FROM THE VETERANS AFFAIRS FOR A PLAQUE RECOGNIZING ALL LOCAL MILITARY ORGANIZATIONS VA Plaque Request
C.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS
7. REPORTS OF CITY MANAGER
8. PRESENTATIONS –
A.
WATER PROFESSIONALS APPRECIATION WEEK PROCLAMATION (OCTOBER 4TH - 12TH) Water Professionals Week 2025 Proclamation
B.
FIRE PREVENTION WEEK PROCLAMATION (OCT. 5TH - 11TH)
Fire Prevention Week 2025 Proclamation
9. CONSENT CALENDAR
A.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE GRANTING AN EASEMENT TO PACIFIC GAS AND ELECTRIC COMPANY FOR THE INSTALLATION OF GAS FACILITIES IN CITY OWNED PROPERTY (PARCEL "A" AS SHOWN ON THE VACA VALLEY TRAVEL CENTER PARCEL MAP) AND AUTHORIZING THE CITY ENGINEER TO EXECUTE ALL NECESSARY DOCUMENTS ON BEHALF OF THE CITY (Staff contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Public Works - Development Engineering (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Development Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: Yes
Staff Report 9A
Res. 2025-092 Vaca Valley Travel Center PG&E Easement
B.
APPROVAL OF THE RESPONSE LETTER TO THE CIVIL GRAND JURY REGARDING THE VACAVILLE POLICE DEPARTMENT’S SCHOOL RESOURCE OFFICER PROGRAM (Staff contact: Nichole King, Police Sergeant (707) 469-4839)
Individual Action: By simple motion, approve the response letters and authorize the Police Chief to submit the response to the Civil Grand Jury as required by Penal Code 933.
Fiscal Impact:
Amount Requested: None.
Funding Source: General Fund (1001).
Budget Distribution: The budget for any expenses related to this item is included in the Police Departments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9B
C.
APPROVAL OF THE RESPONSE LETTER TO THE CIVIL GRAND JURY REGARDING THE VACAVILLE POLICE DEPARTMENT’S HOMELESS OUTREACH PROGRAM (Staff contact: Andy Stefenoni, Police Sergeant (707) 416-7826)
Individual Action: By simple motion, approve the response letters and authorize the Police Chief to submit the response to the Civil Grand Jury as required by Penal Code 933.
Fiscal Impact:
Amount Requested: None.
Funding Source: General Fund (1001).
Budget Distribution: The budget for any expenses related to this item is included in the Police Departments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9C
D.
AWARD OF CONTRACT FOR THE WELL 18, 19, & 20 ELECTRICAL PREPURCHASE PROJECT TO THE APPARENT LOW BIDDER, ADVANCED INTEGRATION & CONTROLS; AND AUTHORIZATION FOR THE DIRECTOR OF UTILITIES TO EXECUTE SAID CONTRACT IN THE AMOUNT OF $1,262,500
(Staff contact: Tim Hawkins, Assistant Director of Utilities (707) 469-6412)
Individual Action: By simple motion, that the City Council of the City of Vacaville approve the plans, special provisions, and working details in connection with this item; award the contract for the prepurchase, field testing, start-up, and commissioning of electrical components associated with the Well Project to Advanced Integration & Controls of Fresno, California; and authorize the Director of Utilities to execute said contract in the amount of $1,262,500.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: Water Capital Plant (5104), DIF Water Connection (5110)
Budget Distribution: The budget for this Project is included in the Capital Improvement Projects # 860121-Well 18, 860131-Well 19, 860139-Well 20.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 9D
E.
RESOLUTION APPROVING THE LIST OF CONTRACTORS PREQUALIFIED TO BID ON THE WELL 18, 19, & 20 DRILLING PROJECT
(Staff contact: Tim Hawkins, Assistant Director of Utilities (707) 469-6412)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: This Project is funded by Water Development Impact Fees (5110).
Funding Sources: The budget for this Project is included in the Capital Improvement Projects #860121-Well 18, 860131-Well 19, 860139-Well 20.
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 9E
Res. 2025-093 List of Contractors Prequalified to Bid on the Well 18,19, & 20 Drilling Project F.
AWARD THE CONSTRUCTION CONTRACT FOR THE SIERRA VISTA PARK IMPROVEMENTS PROJECT TO THE APPARENT LOW BIDDER, JPB DESIGNS INC, A CALIFORNIA CORPORATION IN THE AMOUNT OF $2,431,156.50
(Staff contact: Dan Sutton, Engineering Manager (707) 449-5035)
Individual Action: By simple motion, the City Council award the construction contract for the Sierra Vista Park Improvements Project to the lowest responsive, responsible bidder, JPB Designs Inc, of Orangevale, CA; authorize the Director of Public Works or his designee to execute the contract in the amount of $2,431,156.50; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are requested.
Funding Sources: Measure M (1002)
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #840162, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 9F
G.
APPROVAL OF MINUTES - APPROVE THE MINUTES FOR THE MEETINGS OF AUGUST 26, 2025 AND SEPTEMBER 9, 2025 (Staff contact: Michelle Thornbrugh, Municipal Clerk Services Manager (707) 449-5100)
Individual Action: Approve the Minutes for the meetings of August 26, 2025 and September 9, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9G
H.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING SEPTEMBER 5, 2025 AND SEPTEMBER 12, 2025
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $13,825,508.44.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9H
Payroll Register
AP Register
10. BUSINESS FROM THE FLOOR - This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
11. PUBLIC HEARINGS – None
12. BUSINESS –
A.
CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT WITH NEW CITY AMERICA, INC. FOR INVESTIGATION OF AND POTENTIAL FORMATION OF A NEW DOWNTOWN VACAVILLE PROPERTY-BASED IMPROVEMENT DISTRICT (PBID) OR COMMUNITY BENEFIT IMPROVEMENT DISTRICT (CBID) (Staff contact: Don Burrus, Director of Economic Development (707) 449-5611) Recommended Action: By simple motion authorize the City Manager to execute the consultant agreement in the amount of $34,000.
Fiscal Impact:
Amount Requested: $34,000.
Funding Sources: General Fund (1001)
Budget Distribution: If approved, a one-time adjustment will be made to the FY2026 operating budget, reallocating salary savings from both the City Manager's Office and Economic Development budgets (1001.12.1201.100'300; 1001.16.1600.100'300).
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 12A
CBID Vacaville Presentation
B.
RESOLUTION INITIATING AN AMENDMENT TO THE GENERAL PLAN BY REVISING POLICIES AS NEEDED TO ALLOW THE CONSTRUCTION OF A SINGLE-FAMILY HOME ON A RIDGELINE WITHIN THE PROPOSED VINE TREE ESTATES PROJECT LOCATED ON THE EAST SIDE OF VINE STREET AND WEST OF GABLE AVENUE (APN 0129-140-060) (Staff contact: Noah Rumbaoa, Associate Planner (707) 449-5430) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development Department (2022) Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 12B
Vine Tree Estates GPA Initiation Presentation
Public Comment - Anne Novello
Public Comment - Carla Tuyls
Public Comment - Christopher Jones
Public Comment - Linda Bleamel
Public Comment - Linda Jacobs
Public Comment - Carol Palacio
Public Comment Marion Elkins
Vine Tree Estates - Application Presentation
Res. 2025-094 Vine Tree Estates GPA Initiation
C.
RESOLUTION AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM (Staff contact: Damiere Powell, Associate Planner (707) 449-5515) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None.
Funding Source: Community Development (2022)
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 12C
Prohousing Designation Program Study Session Presentation D.
2025 DEVELOPMENT IMPACT FEE PROGRAM UPDATE - STUDY SESSION (Staff contact: Gwen Owens, Special Project Coordinator (707) 449-5174) The City Council to provide direction on project and policy options associated with the City's 2025 Development Impact Fee Program Update.
Fiscal Impact:
Amount Requested: Developmental Impact Fees (Various), Sewer Capital (5004) Funding Source: 2024 Development Impact Fee Update
Budget Distribution: The budget for this project is included in the Capital Improvement Project #840162-2024 Development Impact Fee Update Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville's Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Levine Act: No
Staff Report 12D
DIF Fee Update Study Session Presentation
Public Commemt - Mark Marciniak
Public Comment - Discovery Builders
Public Comment - David Lanferman
E.
APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2024-2025 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT AFTER RECEIVING COMMENTS (Staff contact: Matilda Horace, Housing Services Administrator, (707) 449-5038) Accept comments from the public, provide any comments, and approve the Community Development Block Grant Program Year 2024-2025 Consolidated Annual Performance and Evaluation Report.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Department of Housing and Urban Development, Community Development Block Grant Entitlement funding (2002).
Budget Distribution: The budget for any expenses related to this item is included in the Housing and Community Services annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Levine Act: No
Staff Report 12E
CDBG CAPER Presentation
13. CLOSED SESSION (continuation of Agenda Item 1 if needed)
14. ADJOURNMENT -
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the SEPTEMBER 23, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk