Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
December 9, 2025
5:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. CLOSED SESSION
5:00 PM
Pursuant to California Government Code Section 54950, et seq.
A.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Gov. Code section 54956.9(d)(1)) – In Re: Aqueous Film-Forming Foam (AFFF) Products Liability Litigation (MDL 2873) District Court for the District of South Carolina, Master Docket No. 2:18-mn-2873-RMG B.
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of California Government Code Section 54956.9 (two potential cases) Note: This Closed Session may be continued to the end of the meeting.
2. ROLL CALL FOR THE REGULAR MEETING
6:00 PM
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
3. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. APPROVAL OF AGENDA
6. REPORTS OF CITY COUNCIL
A.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS
7. REPORTS OF CITY MANAGER
8. PRESENTATIONS –
A.
PRESENTATION OF PROCLAMATION FOR CITY ATTORNEY MELINDA STEWART IN HONOR OF HER RETIREMENT B.
PRESENTATION OF PROCLAMATION FOR DIRECTOR OF PUBLIC WORKS BRIAN MCLEAN IN HONOR OF HIS RETIREMENT C.
PRESENTATION OF PROCLAMATION FOR DIRECTOR OF ECONOMIC DEVELOPMENT DON BURRUS IN HONOR OF HIS RETIREMENT D.
DIPESH LAD BIOCOM CATALYST AWARD RECOGNITION
9. CONSENT CALENDAR - RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
A.
ORDINANCE AMENDING TITLE 14 OF THE CITY OF VACAVILLE MUNICIPAL CODE BY REVISING CHAPTER 14.09.270 ENTITLED STANDARDS FOR SPECIFIC USES AND ACTIVITIES TO ADD NEW POLICIES, PROCEDURES, AND STANDARDS FOR ANIMAL SHELTER AND BOARDING AND REVISING TABLE 14.09.070.A ENTITLED LAND USE REGULATIONS - COMMERCIAL AND MIXED-USE ZONING DISTRICTS TO ALLOW ANIMAL SHELTER AND BOARDING IN THE GENERAL COMMERCIAL (CG) ZONING DISTRICT WITH A USE PERMIT (SECOND READING)
(Staff contact: Brenna Glischnski, Assistant Planner (707) 449-5374)
Individual Action: By simple motion, adopt the subject ordinance.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2A: Articulate a Current Economic Development Program
Levine Act: No
Staff Report 9A
Ord. 2009 The Dog Stop
B.
AWARD OF CONSTRUCTION CONTRACT FOR THE WELL 22 EQUIPPING PROJECT TO THE LOW BIDDER, CONCO-WEST, INC., AND AUTHORIZATION FOR THE DIRECTOR OF UTILITIES TO EXECUTE SAID CONTRACT IN THE AMOUNT OF $1,838,000
(Staff contact: Matthew Freese, Engineering Manager of Utilities (707) 469-4124)
Individual Action: By simple motion, the City Council of the City of Vacaville award the construction contract for the Well 22 Equipping project to Conco-West, Inc. of Manteca, California, and authorize the Director of Utilities to execute said contract in the amount of $1,838,000.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Source: This Project is funded by Water Facilities Rehabilitation (5102)
Budget Distribution: The budget for this Project is included in Capital Improvements Project #860127-Well #2 Re-Drill
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 9B
C.
SOLE SOURCE PROCUREMENT AND A ONE-TIME BUDGET AUGMENTATION FOR THE ATEC REDUCTION-COAGULATION-FILTRATION SYSTEM FOR HEXAVALENT CHROMIUM COMPLIANCE AT WELLS 14 AND 16, IN AN AMOUNT NOT TO EXCEED $3,000,000
(Staff contact: Tim Hawkins, Assistant Director of Utilities (707) 469-6412)
Individual Action: By simple motion, the City Council of the City of Vacaville adopt the attached Resolution authorizing the Director of Utilities to execute a sole source procurement contract with ATEC Water Systems, LLC for the Reduction-Coagulation-Filtration (RCF) system, in an amount not to exceed $3,000,000, to facilitate compliance with SWRCB requirements, and approving a related budget augmentation.
Fiscal Impact:
Amount Requested: $3,000,000.
Funding Sources: Water Operations (5101) Fund
Budget Distribution: If approved by Council, a one-time budget augmentation would be loaded into Utilities Water Operations FY2025-26 budget (5101.52.0000.800). In addition, the CIP budget would need to be amended at a future date for projects # 860112 Well 14 Chromium Treatment and Upgrades, 860111 Well 16 Chromium Treatment and Upgrades.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 9C
D.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE ROBERTS RANCH VILLAGE A SUBDIVISION
(Staff contact: Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Land Development (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Inspection annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 9D
Res. 2025-131 API Roberts Ranch Village A
E.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE ROBERTS RANCH VILLAGE E SUBDIVISION
(Staff contact: Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Land Development (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Inspection annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 9E
Res. 2025-132 API Roberts Ranch Village E
F.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE ALAMO CREEK PARK IMPROVEMENTS PROJECT
(Staff contact: Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: Measure M (1002)
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #840159, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 9F
Res. 2025-133 API Alamo Creek Park Improvements
G.
CITY OF VACAVILLE FISCAL YEAR 2024-2025 DEVELOPMENT IMPACT FEE REPORT
(Staff contact: Brian Oxley, Assistant Director Public Works (707) 449-5313)
Individual Action: By simple motion, the City Council receive the City of Vacaville Fiscal Year 2024-2025 Development Impact Fee Report.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: The costs of staff time associated with this item are covered within existing Public Works operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9G
H.
RESOLUTION OF THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF VACAVILLE APPROVING THE JULY 1, 2026 - JUNE 30, 2027, RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND SUCCESSOR AGENCY ADMINISTRATIVE BUDGET
(Staff contact: Leslie Hoover, Assistant Director of Finance (707) 449-5103)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item. Funding for the ROPS obligations and administrative budget comes from property tax generated in the former Redevelopment Agency project areas and/or loan repayment revenues generated by the Successor Agency.
Funding Source: Successor Agency (6302)
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9H
Res. SA 2025-002 ROPS July 2026 - June 2027
I.
SPECIAL TAX ANNUAL REPORTING
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: No recommendations are associated with this report. The contents are informational only.
Fiscal Impact:
Amount Requested: None.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 2B: Manage Impacts from Growth
Levine Act: No
Staff Report 9I
J.
RESOLUTION OF THE CITY OF VACAVILLE APPROVING AN EXTENSION FOR COMPLETION OF CONSTRUCTION OF IMPROVEMENTS PURSUANT TO SECTION 5.1(C) OF THE AMENDED AND RESTATED DISPOSITION AND DEVELOPMENT AGREEMENT AS ASSIGNED TO NUT TREE APARTMENTS, LLC FOR PARCELS 2A, 2B, AND 2C (APNS 0129-240-570/580/590); and
RESOLUTION OF THE SUCCESSOR AGENCY TO THE VACAVILLE REDEVELOPMENT AGENCY APPROVING AN EXTENSION FOR COMPLETION OF CONSTRUCTION OF IMPROVEMENTS PURSUANT TO SECTION 5.1(C) OF THE AMENDED AND RESTATED DISPOSITION AND DEVELOPMENT AGREEMENT AS ASSIGNED TO NUT TREE APARTMENTS, LLC FOR PARCELS 2A, 2B, AND 2C (APNS 0129-240-570/580/590)
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671)
Individual Action: By simple motion, adopt the subject resolutions.
Fiscal Impact:
Amount Requested: $1,118,446
Funding Source: Successor Agency (6302).
Budget Distribution: If approved, the requested amount would be included in the FY 2026-27 Successor Agency proposed operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 9J
Res. 2025-134 Nut Tree Apts. Extend ARDDA
Res. SA 2025-003 Nut Tree Apts. Extend ARDDA
K.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE ADOPTING THREE SEPARATE RESOLUTIONS APPROVING AND ACCEPTING THE EXCHANGE OF PROPERTY TAX REVENUE BETWEEN SOLANO COUNTY AND THE CITY OF VACAVILLE RESULTING FROM THE DETACHMENT OF SUBJECT TERRITORIES FROM THE SOLANO IRRIGATION DISTRICT IDENTIFIED BY THEIR LOCAL AGENCY FORMATION COMMISSION APPLICATION NUMBER: 2023-07 LOWER LAGOON VALLEY; 2025-07 LOWER LAGOON VALLEY 2; AND 2025-02 BRIGHTON LANDING KAIROS SCHOOL
(Staff contacts: Erin Morris, Director of Community Development (707) 449-5307, Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: None.
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9K
Res. 2025-135 2025 Tax Sharing Agreements Lagoon Valley LAFCO SID Res. 2025-136 2025 Tax Sharing Agreements Lagoon Valley 2 LAFCO SID Res. 2025-137 2025 Tax Sharing Agreements Brighton Landing LAFCO SID L.
APPROVAL OF MINUTES - APPROVE THE MINUTES FOR THE MEETING OF NOVEMBER 19, 2025
(Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the meeting Minutes for the regular meeting of November 19, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9L
M.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING NOVEMBER 14, 2025; NOVEMBER 21, 2025; AND NOVEMBER 28, 2025; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF NOVEMBER 2025
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $12,109,350.32.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
AP Register
Payroll Register
Staff Report 9M
10. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
11. PUBLIC HEARINGS –
A.
Continued to January 13, 2026;
RESOLUTION APPROVING THE 2025 VACAVILLE DEVELOPMENT IMPACT FEES NEXUS STUDY AND ESTABLISHING THE AMOUNT OF CITY'S DEVELOPMENT IMPACT FEES (Staff contact: Gwen Owens, Special Project Coordinator (707) 449-5174) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Developmental Impact Fees (Various), Sewer Capital (5004) Budget Distribution: The budget for this project is included in the Capital Improvement Project #810366-2024 Development Impact Fee Update Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville's Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Levine Act: No
Staff Report 11A
12. BUSINESS –
A.
CITY OF VACAVILLE BUSINESS LICENSE TAX MODERNIZATION STUDY SESSION
(Staff contact: Leslie Hoover, Assistant Finance Director (707) 449-5103)
Recommended Action: By simple motion, accept the presentation and direct staff to move forward with one of the three options for further review, and direct staff to return to the City Council with further analysis.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: None.
Budget Distribution: The costs of staff time associated with this item are covered within the existing operating budget for Non-Departmental.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 12A
Business License Tax Modernizxation Study Session Presentation B.
RECEIVE THE CITY OF VACAVILLE COMMUNITY ENGAGEMENT STRATEGY AND COMMUNICATIONS PLAN
(Staff contact: Joanna Leal, Public Relations Manager (707) 449-5106)
Recommended Action: Receive the informational presentation. The City Council may choose to request modifications or reprioritization of Plan elements.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable.
Budget Distribution: The cost associated with this item is covered within City Manager-Public Relations operating budget.
Strategic Plan Goal/Initiative:
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 12B
Community Engagement Strategy and Communciations Plan Presentation C.
RESOLUTION APPROVING NEGOTIATED TERMS OF SUCCESSOR MEMORANDUM OF UNDERSTANDING WITH THE VACAVILLE POLICE MANAGERS ASSOCIATION (VPMA); and
APPROVING AN EXPENDITURE ADJUSTMENT TO THE 2025-26 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $132,646; and
RESOLUTION APPROVING THE CURRENT PAY SCHEDULE PER GOVERNMENT CODE SECTION 20636
(Staff contact: Jessica Bowes, Director of Human Resources (707) 449-5101)
Recommended Actioin: By simple motion, adopt the subject resolutions.
Fiscal Impact:
Amount Requested: $504,581 in total; $132,646 in FY 2025-26
Funding Source: General Fund
Budget Distribution: If approved by the City Council, the budget would be loaded in the Police Department operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 4C: Build a Positive Organizational Culture and Workforce
Levine Act: No
Staff Report 12C
VPMA MOU Adoption Presentation
Res. 2025-138 VPMA MOU
Res. 2025-139 Pay Schedule Adoption
D.
RESOLUTION ADOPTING THE 2025 GOALS AND POLICIES FOR COMMUNITY FACILITIES DISTRICTS AND 2025 GOALS AND POLICIES FOR FISCAL IMPACT ANALYSIS (Staff contacts: Erin Morris, Director of Community Development (707) 449-5307
Ken Matsumiya, Director of Finance (707) 449-5180)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: None.
Budget Distribution: The costs of staff time associated with this item are covered within existing operating budgets of the relevant City departments.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Levine Act: No
Staff Report 12D
CFD and FIA Policy Update Presentation
Res. 2025-140 2025 Goals and Policies for CFDs and FIA
E.
BATTERY ENERGY STORAGE SYSTEMS (BESS) STUDY SESSION
(Staff contact: Albert Enault, Senior Planner (707) 449-5364)
Recommended Action: Staff recommends holding a study session, receiving public comments on the draft ordinance for regulating BESS facilities, and if desired, provide direction to staff.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development (2022).
Budget Distribution: The budget for any expenses associated with the preparation and implementation of this item is included in Community Developments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2B: Manage Impacts from Growth
Levine Act: No
Staff Report 12E
BESS Ordinance CC Study Session Presentation
BESS Ordinance Study Session - Additional Correspondence BESS Ordinance Study Session - Correspondence Received Post Meeting
13. CLOSED SESSION (continuation of Agenda Item 1 if needed)
14. ADJOURNMENT -
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the DECEMBER 9, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk