Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
January 13, 2026
05:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
Agenda amended 1/9/2026 4:04 p.m. to include Items 1B and 1C
1. CLOSED SESSION - Pursuant to California Government Code Section 54950, et seq.
5:00 PM
A.
PUBLIC EMPLOYMENT
(Pursuant to Government Code Section 54957)
Position: City Manager
B.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to California Government Code Section 54956.9) City of Fresno, et al. v. Scott Turner, et al., United States District Court Northern District of California, Case Number 25-cv-07070-RS C.
CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Pursuant to paragraph (4) of subdivision (d) of California Government Code Section 54956.9 (one potential case)
Note: Closed Session items may be continued to the end of the meeting.
2. ROLL CALL FOR THE REGULAR MEETING
6:00 PM
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
3. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. APPROVAL OF AGENDA
6. REPORTS OF CITY COUNCIL
A.
UPDATE ON RECENTLY ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS B.
NOMINATION AND SELECTION OF NEW VICE MAYOR
In accordance with the Council Policies and Procedures, the Mayor will receive nominations for a Vice-Mayor from among the members of the Council and the City Council shall vote on the nomination. The Council will vote as nominations are made and receive a second, and the Mayor will continue to receive nominations until there is an affirmative vote of the majority of the Councilmembers present. Unless the position is vacated earlier, the term of the appointment shall be for one year commencing at the time of appointment and terminating immediately upon a subsequent appointment pursuant to this procedure. No appointed Councilmember shall be eligible to serve as Vice Mayor. Only Councilmembers who have served on the City Council for at least one year shall be eligible to serve as Vice Mayor. The Vice Mayor shall perform the duties of the Mayor during the Mayor’s absence or disability. The Vice Mayor remains as one member of the City Council and has no rights or authority different from any other member of the City Council, except when performing the duties of the Mayor.
Recommended Action: Hold Council discussion, nominate, and select a new Vice Mayor for 2026.
C.
2026 CITY COUNCIL ASSIGNMENTS
Annually with the reorganization of the City Council, the Mayor reviews the standing list of City Council assignments to various government and community-related committees and makes changes as are necessary. Once City Council has ratified the assignments, they will remain in effect until the next City Council rotation.
Current Council Assignments
7. REPORTS OF CITY MANAGER
8. PRESENTATIONS
A.
PRESENTATION OF PROCLAMATION FOR FIRE CHIEF KRIS CONCEPCION IN HONOR OF HIS RETIREMENT
9. CONSENT CALENDAR
A.
RESOLUTION ACCEPTING THE 2026 CITY COUNCIL MEETING SCHEDULE
(Staff contact: Sheila Ernst, Deputy City Clerk (707) 449-5112)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: General Fund (1001)
Budget Distribution: The costs of staff time associated with this item are covered within existing City Managers operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient City Services
Levine Act: No
Staff Report 9A
Res. 2026-001 2026 City Council Meeting Calendar
B.
RESOLUTION APPROVING THE ALLOCATION OF PERMANENT LOCAL HOUSING ALLOCATION FUNDS TO EDEN OAK GROVE INVESTORS, L.P. FOR THE DEVELOPMENT OF THE OAK GROVE SENIOR APARTMENTS PROJECT AT 475 WEST MONTE VISTA AVENUE; and
RESOLUTION APPROVING THE ALLOCATION OF PERMANENT LOCAL HOUSING ALLOCATION FUNDS TO SOLANO-NAPA HABITAT FOR HUMANITY FOR THE DEVELOPMENT OF THE AFFORDABLE HOMEOWNERSHIP HOUSING ON CITY-OWNED PROPERTY ON SCOGGINS COURT AND EAST MONTE VISTA AVENUE (APNS 0129-310-230/240/250/260/360/370/400)
(Staff contact: Matilda Horace, Housing Services Administrator (707) 449-5038)
Individual Action: By simple motion, approve the subject resolutions.
Fiscal Impact:
Amount Requested: $775,576 Permanent Local Housing Allocation Funds.
Funding Source: California Department of Housing and Community Development, Permanent Local Housing Allocation funding (2922)
Budget Distribution: The overall anticipated budget for the PLHA program is already included in the Housing Department’s current operating budget (2922.31.3175.755). Upon approval of the proposed reallocation, the budget will be realigned to reflect the updated funding distribution
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 9B
Res. 2026-002 PLHA Eden Oak Grove Investors
Res. 2026-003 PLHA Habitat for Humanity
C.
APPROVAL OF MINUTES - APPROVE THE MINUTES FOR THE SPECIAL MEETINGS OF DECEMBER 4, 2025
(Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the special meeting of December 4, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9C
D.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING DECEMBER 5, 2025; DECEMBER 12, 2025; DECEMBER 19, 2025; DECEMBER 26, 2025; AND JANUARY 2, 2026; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF DECEMBER 2025
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $12,109,350.32.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9D
10. BUSINESS FROM THE FLOOR - This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Sacramento Cannabis Comprehensive Study - Part 1
Sacramento Cannabis Comprehensive Study - Part 2
Sacramento Cannabis Comprehensive Study - Part 3
Sacramento Cannabis Comprehensive Study - Part 4
Sacramento Cannabis Comprehensive Study - Part 5
11. PUBLIC HEARINGS - RESOLUTION ADOPTING THE 2025 DEVELOPMENT IMPACT FEES NEXUS STUDY; and
RESOLUTION ESTABLISHING THE AMOUNT OF CITY’S DEVELOPMENT IMPACT FEES
(Staff contact: Brian Oxley, Director of Public Works, (707) 449-5313)
Recommended Action: By simple motion, adopt the subject resolutions.
Fiscal Impact:
Amount Requested: None
Funding Source: Developmental Impact Fees (Various), Sewer Capital (5004)
Budget Distribution: The budget for this project is included in the Capital Improvement Project #810366-2024 Development Impact Fee Update
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report Item 11A
Public Comment - Louis Parsons
Public Comment - Bridgit Koller
Public Comment - Dylan Casey and James Lloyd
12. BUSINESS –
A.
ENTERTAINMENT ZONES AND PARKLET PROGRAM STUDY SESSION
(Staff contact: Damiere Powell, Associate Planner (707) 449-5515)
Recommended Action: By simple motion, direct staff to proceed with an initiative to develop programs and ordinances for Entertainment Zones and Parklets, and to return to the City Council for adoption.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development (2022).
Budget Distribution: The budget for any expenses associated with the preparation and implementation of this item is included in Community Development’s annual operating budget.
Strategic Plan Goal/Initiative:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development (2022).
Budget Distribution: The budget for any expenses associated with the preparation and implementation of this item is included in Community Development’s annual operating budget.
Levine Act: No
Staff Report 12A
B.
RESOLUTION TO APPOINT AN INTERIM FIRE CHIEF, PURSUANT TO GOVERNMENT CODE SECTIONS 21221(H) AND 7522.56, AND APPROVE A ONE-TIME BUDGET AUGMENTATION IN THE AMOUNT OF $51,000
(Staff contact: Sandy Hess, Assistant Director of Human Resources (707) 449-5311)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $51,000
Funding Source: General Fund (1001)
Budget Distribution: If approved by Council, the FY2026 operating budget for the Fire Departments would be amended to include the one-time adjustment.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 12B
Res. 2026-004 Interim Fire Chief Position
C.
RESOLUTION APPROVING A BUDGET AUGMENTATION FOR THE DEVELOPMENT OF A NEW POSITION OF DIRECTOR OF INFORMATION TECHNOLOGY
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No funds are being requested for the current fiscal year.
Funding Source: General Fund (1001)
Budget Distribution: If approved by Council, the difference between the former Economic Development Director position and proposed IT Director position would be included in the FY 2026-27 operating budget for the IT Department.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 12C
Res. 2026-005 New Director of IT Position
D.
Continued;
RESOLUTION INITIATING A ZONING TEXT AMENDMENT TO AMEND CHAPTER 14.04.010 (GENERAL PROVISIONS) AND CHAPTER 14.04.020 (APPLICATION PROCESS) OF THE MUNICIPAL CODE TO ALLOW GENERAL PLAN AMENDMENT APPLICATIONS TO BE FILED YEAR-ROUND AND TO MODIFY THE INITIATION PROCESS FOR GENERAL PLAN AMENDMENT REQUESTS (Staff contacts: Erin Morris, Director of Community Development (707) 449-5307) Recommended Action: By simple motion, adopt the subject resolution and direct staff to proceed with drafting an ordinance that streamlines the General Plan Amendment application and review process.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development (2022)
Budget Distribution: The costs of staff time associated with this item are covered within the operating budgets of the Community Development Department.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Levine Act: No
Staff Report 12D
E.
MARKHAM CALLEN NEIGHBORHOOD PLAN
(Staff contact: Damiere Powell, Associate Planner (707) 449-5515)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No funds are requested for this item.
Funding Source: American Rescue Plan Act 2021 (ARPA-2095)
Budget Distribution: The budget for any expenses related to this item was previously approved by the Council for ARPA funding (2095.10.1007.331).
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 12E
13. CLOSED SESSION (continuation of Agenda Item 1 if needed)
14. ADJOURNMENT
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the JANUARY 13, 2026 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk