Agenda packet — Vacaville City Council, May 26, 2026 (part 2 of 2)

Pay Period 04/12/26 To 04/25/26
WARRANT: 050826 PAYROLL TYPE: BIWEEKLY C CHECK DATE: 05/08/2026 Earnings-Deductions Proof Summaries
Total Females: 326 Gross Pay: 1,057,259.46
Total Males: 500 Gross Pay: 2,573,181.11
Total Employees: 826 Gross Pay: 3,630,440.57
Total Pre-Notes: 0
Benefits Only Employees: 609 Employer Amount:

Available Cash Balance after payroll: -415,795,929.51
Total Cash Requirements:

Total Employee Checks: 15,702.48
Total Employee/Employer ACH Transactions: 2,351,834.51
Total Vendor Checks this payroll: 0.00
Total Vendor Checks other payrolls: 0.00
Total Vendor Electronic Transfers this payroll: 0.00
Total Vendor Electronic Transfers other payrolls: 0.00
Total Vendor Telephone Transfers this payroll: 0.00
Total Vendor Telephone Transfers other payrolls: 0.00
Total Cash Required: 2,367,536.99
Payments to be Processed:

Total Telephone Transfers: 0.00
Remaining Payroll Liabilities:

Total Employee/Employer (Check type = No check): 3,985,678.92 Total Pay Escrow: 0.00
Total Escrow Balance: 0.00
Total Invoices this payroll: 24,340.38
Total Invoices other payrolls: 0.00
Total Checks/Invoices/EFT/Telephone transfers
this payroll (deferred): 0.00
Total Checks/Invoices/EFT/Telephone transfers
other payrolls (deferred): 0.00
Total Liabilities: 4,010,019.30
* Employee Accruals Exist Outside Payroll Date Range - Check Accrual Out of Range Report

** END OF REPORT - Generated by Sara Zamora **
Item 9.g
City of Vacaville, CA - Live

DETAIL PROOF - FINAL REPORT
Report generated: 05/12/2026 17:01
User: 6582mnicholson
Program ID: prpyddpf

Page 4 ends

Pay Period 05/13/26 To 05/13/26
WARRANT: 051326 PAYROLL TYPE: MISC CHECK DATE: 05/13/2026 Earnings-Deductions Proof Summaries
Total Pre-Notes: 0
Available Cash Balance after payroll: -416,336,489.92
Total Cash Requirements:

Total Employee Checks: 3,119.13
Total Employee/Employer ACH Transactions: 0.00
Total Vendor Checks this payroll: 0.00
Total Vendor Checks other payrolls: 0.00
Total Vendor Electronic Transfers this payroll: 0.00
Total Vendor Electronic Transfers other payrolls: 0.00
Total Vendor Telephone Transfers this payroll: 0.00
Total Vendor Telephone Transfers other payrolls: 0.00
Total Cash Required: 3,119.13
Payments to be Processed:

Total Telephone Transfers: 0.00
Remaining Payroll Liabilities:

Total Employee/Employer (Check type = No check): 5,305.33 Total Pay Escrow: 0.00
Total Escrow Balance: 0.00
Total Invoices this payroll: 0.00
Total Invoices other payrolls: 0.00
Total Checks/Invoices/EFT/Telephone transfers
this payroll (deferred): 0.00
Total Checks/Invoices/EFT/Telephone transfers
other payrolls (deferred): 0.00
Total Liabilities: 5,305.33

** END OF REPORT - Generated by Marlisa Nicholson **
Item 9.g

CITY OF VACAVILLE
City Council
Staff Report
Meeting Date: May 26, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Bruce Mulder, Director of Parks and Recreation
(Bruce Mulder, Director of Parks and Recreation (707) 449-5650) Subject: Omnibus Ordinance of the City Council of the City of Vacaville to update multiple Vacaville Municipal Code Chapters and sections referring to the Community Services Department and replace it to state the Parks and Recreation Department Actions for Consideration:

The City Council will consider the introduction and first reading of a proposed omnibus ordinance that updates multiple Vacaville Municipal Code sections referring to the Community Services Department and replace it to state the Parks and Recreation Department.

Recommendations:

By title only, introduce the subject ordinance and waive reading of the title per Government Code §36934.

Background:

The Vacaville Municipal Code (“VMC”) contains provisions governing essential functions of the Community Services Commission (VMC Chapter 2.34) and the suspended Commission on Aging (VMC 2.31). These two commissions were established by the Parks and Recreation Department when it was then called the Community Services Department. As such, several subsections of these chapters refer to the “Community Services Department”.

Parks and Recreation Department
On July 1, 1989, the Parks and Recreation Department and the Housing and Community Programs consolidated to form the Community Services Department. On July 1, 1991, the departments separated to become two standalone departments: the Community Services Department and the Housing Department and have since remained separate departments.

Item 11.a
VMC Chapter 2.34 Community Services Commission
In 1992, by Ordinance 1461, the Vacaville City Council adopted an amendment to Title 2 of the VMC entitled Administration and Personnel, by adding Chapter 2.34 entitled Community Services Advisory Commission. In 2005, minor administrative amendments were made to the title and sections 2.34.010 and 2.34.050 of Chapter 2.34.

VMC Chapter 2.31 Commission on Aging
In 1999, by Ordinance 1622 the City of Vacaville created the Commission on Aging. In 2012, due to the economic recession, the City Council suspended the Commission in order to reduce spending. To date, the Commission on Aging has not been reinstated.

Discussion:

On July 1, 2019, the Community Services Department changed their name back to the Parks and Recreation Department to accurately reflect the programs, services, events, tasks and projects managed by the Department. Since that time, the City has not updated sections of chapters 2.34 and 2.31 of the VMC where it references the Community Services Department.

This update is also timely given that the Housing Department recently renamed itself the Housing and Community Services Department. Leaving 'Community Services Department' unreplaced in the VMC would create ambiguity as to which department is referenced in these chapters. The Housing Department's recent renaming has made correction of these references a priority.

Although the Commission on Aging remains suspended, the code sections governing it are updated here for consistency. These amendments are prospective and will take effect if and when the Commission is reinstated by the City Council.

This omnibus ordinance updates five areas as indicated in the table below (Attachments 1 and 2). Each section will replace references of “Community Services Department” to now accurately reflect the “Parks and Recreation Department”:

Table 1: Proposed sections of the Vacaville Municipal Code requiring updates Chapter 2.34 – Title

2.34.010 - Appointment

2.34.030 (A), (B), (D), (E), (F), and (G) – Powers and duties.

2.34.070 - Vacancy caused by absence.

2.31.030 (D) and (G) – Powers and duties.

2.31.070 – Vacancy caused by absence.

Item 11.a
Environmental Impact:

This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to California Code of Regulations Title 14 Section 15378(b)(5).

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Not applicable
Budget Distribution: The costs of staff time associated with this item are covered within the existing Parks and Recreation Department operating budget.

Alternatives:

The City Council could decide not to adopt the subject ordinance and leave the affected language as-is. Staff do not recommend this option, as it could cause confusion now that the Housing Department has recently changed their name to the Housing and Community Services Department.

Strategic Plan Goal/Initiative:

Goal 4: Maintain Effective and Efficient Services
Levine Act:

No
Attachments:

Cover Ordinance
Attachment 1: Municipal Code Chapter 2.34, and sections 2.34.010, 2.34.030 and 2.34.070; and sections 2.31.030 and 2.31.070 – Updated Clean Text for Adoption Attachment 2: Municipal Code Chapter 2.34, and sections 2.34.010, 2.34.030 and 2.34.070; and sections 2.31.030 and 2.31.070 – Redlined Text for Comparison Item 11.a

CITY OF VACAVILLE
ORDINANCE NO.

An Omnibus Ordinance of the City Council of the City of Vacaville Updating Multiple Vacaville Municipal Code Chapters and Sections Referring to the Community Services Department and Replace it to State the Parks and Recreation Department
Whereas, the City of Vacaville, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and Whereas, the City on February 25, 1992 the City of Vacaville City Council adopted Ordinance 1461 amending Title 2 of the Vacaville Municipal Code (“VMC”) entitled Administration and Personnel, by adding Chapter 2.34 entitled Community Services Advisory Commission; and
Whereas, in 1999 the City of Vacaville City Council adopted Ordinance 1622 creating a Commission on Aging Chapter 2.31 of the VMC; however in 2012 the Commission on Aging was suspended; and;
Whereas, at the time of creation, these two commissions were staffed by the department formerly known as the Community Services Department; and Whereas, on July 1, 2019, the Community Services Department changed their name back to the Parks and Recreation Department to accurately reflect the programs, services, events, tasks and projects managed by the Department; and Whereas, the City Council of the City of Vacaville desires to amend the Vacaville Municipal Code by updating the title of Chapter 2.34 and sections 2.34.010, 2.34.030 and

2.34.070 with minor and administrative changes to accurately refer to the “Parks and Recreation Department”; and
Whereas, the City Council of the City of Vacaville desires to amend the Vacaville Municipal Code by updating Chapter 2.31 sections 2.31.030 and 2.31.070 with minor and administrative changes to accurately refer to the “Parks and Recreation Department”; and Whereas, in accordance with the foregoing, this ordinance updates the title of Chapter

2.34 and Sections 2.34.010, 2.34.030 and 2.34.070; and Chapter 2.31 Sections 2.31.030 and

2.31.070 of the Vacaville Municipal Code; and
Whereas, the City Council of the City of Vacaville has considered all pertinent testimony and the staff report, attachments, and all supporting materials referenced therein or offered on the matter at the public meeting, and finds that the proposed revisions to Chapter 2.34 and Sections 2.34.010, 2.34.030 and 2.34.070; and Chapter 2.31 Sections 2.31.030 and 2.31.070 of the Vacaville Municipal Code, as shown in Attachments 1 and 2, are consistent with state law and will allow the City to meet its continued regulatory requirements.

Item 11.a
Now, therefore the City Council of the City of Vacaville does ordain as follows:

Section One: Incorporation by Reference. The City Council hereby finds the facts set forth in the recitals to this Ordinance are true and correct and establishes the factual basis for the City Council’s adoption of this Ordinance.

Section Two: Environmental Review. The City Council determines that adoption of the Ordinance is not a project under the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15378, because it involves administrative activities of the City that will not result in direct or indirect physical changes to the environment. Further, the action is otherwise exempt for CEQA under CEQA Guidelines Sections 15358 and 15061(b)(3), as the action has no potential for resulting in physical change to the environment, directly or indirectly, and there exists no possibility that the activity will have a significant adverse effect on the environment.

Section Three: Adoption. The City Council hereby adopts the text updating Chapter 2.34 Sections 2.34.010, 2.34.030 and 2.34.070, and Sections 2.31.030 and 2.31.070 of the Vacaville Municipal Code, to read in full as shown in Attachment 1 hereto, which is hereby incorporated by this reference into this Ordinance.

Section Four: Severability. If any section, subsection, phrase or clause of this Ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, phrase, or clause thereof irrespective of that fact that any one or more section, subsection, phrases, or clauses be declared unconstitutional.

Section Five: Effective Date. This Ordinance shall take effect thirty (30) days after passage thereof.

Section Six: Publication. The Ordinance shall be published in accordance with the provisions of Government Code Section 36933.

I hereby certify that this ordinance was introduced at a regular meeting of the City Council of the City of Vacaville, held on May 26, 2026 by the following vote:

Ayes:

Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 11.a
Item 11.a
ATTACHMENT 1
Municipal Code Chapter 2.34, and sections 2.34.010, 2.34.030 and 2.34.070; and sections

2.31.030 and 2.31.070 – Updated Clean Text for Adoption

Item 11.a
Chapter 2.34

PARKS AND RECREATION COMMISSION
Sections:

2.34.010 Appointment.

2.34.020 Term.

2.34.030 Powers and duties.

2.34.040 Meetings.

2.34.050 Officers.

2.34.060 Subcommittees.

2.34.070 Vacancy caused by absence.

2.34.080 Compensation.

2.34.010 Appointment.

The Parks and Recreation Commission shall consist of seven members, who are not employees or members of the city council of the city and who shall serve at the pleasure of the city council.

The members of the commission shall be appointed by the mayor with the approval of the city council. Members shall be, at the time of appointment and throughout their term of appointment, residents of the city. A member of the commission may be removed at any time by a majority vote of the city council. Vacancies occurring for any reason prior to the expiration of a member’s term shall be filled for the unexpired portion of that member’s term in the manner prescribed above. (Ord. 1461 §1(part), 1992).
(Ord. 1745, Amended, 09/02/2005)

2.34.020 Term.

Members shall be appointed to a term of two years from the date of appointment or reappointment. Initial appointments to the commission shall be made to provide for staggered terms. If, at the end of a member’s term, a member has not been reappointed or replaced, the incumbent member may continue to serve until a replacement has been appointed. (Ord. 1460 §1(part), 1992).

2.34.030 Powers and duties.

The duties and functions of the commission shall be as follows:

A. To make recommendations to the city council on matters pertaining to all aspects of public parks and facilities, public recreation, cultural arts, open space, public right-of-way beautification projects and Parks and Recreation programs;
B. To assist in the planning, development and review of recreational and cultural facilities, public parks, public recreation, cultural arts, and community enrichment and in the improvement of these services and programs to meet the needs of the community; C. To participate in the development of recommendations for city council considerations regarding annual capital projects and programs, e.g., capital improvement projects, grants, and general fund programs;
D. To work with Parks and Recreation Department staff to identify unmet parks and recreation needs and to develop strategies to meet those needs;
Item 11.a
E. To provide a forum for the public to express their views related to public parks and recreation, Parks and Recreation Department programs and services, and other related issues. To promote interest, cooperation, and support among public and private organizations and agencies and local residents for the city’s recreation, cultural arts, and community enrichment programs. To create citizen advisory boards and committees which the commission deems necessary or appropriate to assist the commission in the performance of its powers, duties or functions; F. To interpret and convey the city’s policies and functions concerning programs for parks, recreation, cultural arts, and community enrichment and to encourage city residents to participate and/or utilize city programs, parks, facilities and services; G. To encourage cooperative programming between the city and other public and private organizations to enhance the efficiency and effectiveness of services provided by the Parks and Recreation Department;
H. To advocate and promote programs and services designed to meet the needs of all city residents irrespective of race, creed, religion, color, age, gender or physical disability; I. To perform such other powers and duties as the city council may, by ordinance, resolution, or motion, confer upon the commission from time to time. (Ord. 1460 §1(part), 1992).

2.34.040 Meetings.

The commission shall meet the first Wednesday of every month. Special meetings may also be held pursuant to Section 54956 of the California Government Code. A majority of the appointed members shall constitute a quorum for the conduct of business. Action may be taken by a vote of the majority of the members present. Minutes of the meeting shall be maintained and shall be filed with the city clerk. The commission shall adopt, by majority vote, such other rules as it shall deem expedient for the conduct of its business, not contrary to other provisions and policies heretofore adopted by the city council for the conduct of city commissions. (Ord. 1460 §1(part), 1992).

2.34.050 Officers.

The commission shall elect such officers as it may deem necessary for the conduct of business, including, but not limited to, a chair and a vice chair. Officers shall be elected annually following the appointment of new commission members by the City Council and shall hold office for a term of one year, provided such officer remains a member of the commission. A member may be elected to serve consecutive terms of office as long as such member remains a member of the commission. (Ord. 1460 §1(part), 1992).
(Ord. 1745, Amended, 09/02/2005)

2.34.060 Subcommittees.

The commission may create, from time to time, subcommittees of its membership to assist in the performance of the powers, duties, or functions of the commission. (Ord. 1460 §1(part), 1992).

2.34.070 Vacancy caused by absence.

If a member of the commission fails to attend two consecutive regular meetings, such member shall automatically cease to be a member of the commission, and the vacancy created thereby shall be filled in the manner specified in Section 2.34.010; provided, however, that regularly scheduled vacations by commission members not exceeding six weeks and absences excused by the commission chair with prior notice to the chair or to the staff of the Parks and Recreation Department shall not be deemed to be absences. (Ord. 1460 §1(part), 1992).

Item 11.a

2.34.080 Compensation.

The members of the commission shall be compensated at a rate to be set by the city council. (Ord. 1460 §1(part), 1992).

Item 11.a
Chapter 2.31

COMMISSION ON AGING
Sections:

2.31.010 Appointment.

2.31.020 Term.

2.31.030 Powers and duties.

2.31.040 Meetings.

2.31.050 Officers.

2.31.060 Subcommittees.

2.31.070 Vacancy caused by absence.

2.31.080 Stipend.

2.31.010 Appointment.

The commission on aging shall consist of seven members, who are not employees or members of the city council of the city. All members shall serve at the pleasure of the City Council and may be removed by the City Council at any time, with or without cause. The members of the commission shall be appointed by the mayor with the approval of the City Council. Members shall be, at the time of appointment and throughout their term of appointment, residents of the city and shall meet such other criteria, including age, that the City Council finds appropriate and establishes by resolution. The foregoing notwithstanding, the mayor may, at the mayor’s option and with the approval of the City Council, appoint one member to the Commission who is not a resident of the City. Vacancies occurring for any reason prior to the expiration of a member’s term shall be filled for the unexpired portion of that member’s term in the manner prescribed above.
(Ord. 1745, Amended, 09/02/2005; Ord. 1731, Amended, 04/20/2005; Ord. 1622, Added, 08/13/1999)

2.31.020 Term.

2.31.030 Powers and duties.

The duties and functions of the commission shall be as follows:

A. To make recommendations to the City Council on matters pertaining to all aspects of issues related to seniors;
B. To assist in the planning, development and review of senior facilities, services, and programs, and in the improvement of these services and programs to meet the needs of the community;
C. To participate in the development of recommendations for City Council considerations regarding annual capital projects and programs pertinent to seniors, e.g., capital improvement projects, grants, and general fund programs;
Item 11.a
D. To work with Parks and Recreation Department staff to identify unmet senior needs and to propose strategies to met those needs;
E. To provide a forum for the public to express their views related to senior issues. To promote interest, cooperation, and support among public and private organizations and agencies and local residents for the city’s senior center and programs, both recreational and social service. To create citizen advisory boards and committees which the commission deems necessary or appropriate to assist the commission in the performance of its powers, duties or functions; F. To interpret and convey the city’s policies and functions concerning programs for seniors, and to encourage city residents to participate and/or utilize senior programs, facilities and services; G. To encourage cooperative programming between the city and other public and private organizations to enhance the efficiency and effectiveness of services provided by the Parks and Recreation Department;
H. To advocate and promote programs and services designed to meet the needs of all city residents who are senior citizens, irrespective of race, creed, religion, color, age, gender or physical disability;
I. To perform such other powers and duties as the City Council may, by ordinance, resolution, or motion, confer upon the commission from time to time.
(Ord. 1622, Added, 08/13/1999)

2.31.040 Meetings.

The commission shall meet monthly if commission business is pending. Pursuant to the Brown Act, the City Council shall establish, by resolution, the time and place of regular meetings of the commission. Special meetings may also be held pursuant to Section 54956 of the California Government Code. A majority of the appointed members shall constitute a quorum for the conduct of business. Action may be taken by a vote of the majority of the members present.

Minutes of the meeting shall be maintained and shall be filed with the city clerk, the commission shall adopt, by majority vote, such other rules as it shall deem expedient for the conduct of its business, not contrary to other provisions and policies heretofore adopted by the City Council for the conduct of city commissions.
(Ord. 1622, Added, 08/13/1999)

2.31.050 Officers.

The commission shall elect such officers as it may deem necessary for the conduct of business, including, but not limited to, a chair and vice chair. Officers shall be elected annually following the appointment of new commission members by the city council and shall hold office for a term of one year, provided such officer remains a member of the commission. A member may be elected to serve consecutive terms of office as long as such member remains a member of the commission.
(Ord. 1745, Amended, 09/02/2005; Ord. 1622, Added, 08/13/1999)

2.31.060 Subcommittees.

The commission may create, from time to time, subcommittees of its membership to assist in the performance of the powers, duties, or functions of the commission. (Ord. 1622, Added, 08/13/1999)

2.31.070 Vacancy caused by absence.

If a member of the commission fails to attend two consecutive regular meetings, such member shall automatically cease to be a member of the commission, and the vacancy created thereby Item 11.a
shall be filled in the manner specified in Section 2.31.010; provided, however, that regularly scheduled vacations by commission members not exceeding six weeks and absences excused by the commission chair with prior notice to the chair or to the staff of the Parks and Recreation Department shall not be deemed to be absences.
(Ord. 1622, Added, 08/13/1999)

2.31.080 Stipend.

The members of the commission shall receive a stipend at a rate to be set by the City Council. (Ord. 1622, Added, 08/13/1999)

Item 11.a
ATTACHMENT 2
Municipal Code Chapter 2.34, and sections 2.34.010, 2.34.030 and 2.34.070; and sections

2.31.030 and 2.31.070 – Redlined Text for Comparison
Item 11.a
Chapter 2.34

COMMUNITY SERVICES PARKS AND RECREATION COMMISSION
Sections:

2.34.010 Appointment.

2.34.020 Term.

2.34.030 Powers and duties.

2.34.040 Meetings.

2.34.050 Officers.

2.34.060 Subcommittees.

2.34.070 Vacancy caused by absence.

2.34.080 Compensation.

2.34.010 Appointment.

The community services Parks and Recreation Ccommission shall consist of seven members, who are not employees or members of the city council of the city and who shall serve at the pleasure of the city council. The members of the commission shall be appointed by the mayor with the approval of the city council. Members shall be, at the time of appointment and throughout their term of appointment, residents of the city. A member of the commission may be removed at any time by a majority vote of the city council. Vacancies occurring for any reason prior to the expiration of a member’s term shall be filled for the unexpired portion of that member’s term in the manner prescribed above. (Ord. 1461 §1(part), 1992). (Ord. 1745, Amended, 09/02/2005)

2.34.020 Term.

2.34.030 Powers and duties.

The duties and functions of the commission shall be as follows:

A. To make recommendations to the city council on matters pertaining to all aspects of public parks and facilities, public recreation, cultural arts, open space, public right-of-way beautification projects and community services Parks and Recreation programs; B. To assist in the planning, development and review of recreational and cultural facilities, public parks, public recreation, cultural arts, and community enrichment services and in the improvement of these services and programs to meet the needs of the community; C. To participate in the development of recommendations for city council considerations regarding annual capital projects and programs, e.g., capital improvement projects, grants, and general fund programs;
D. To work with community services Parks and Recreation Ddepartment staff to identify unmet community services parks and recreation needs and to develop strategies to meet those needs; Item 11.a
E. To provide a forum for the public to express their views related to public parks and recreation, community services Parks and Recreation Ddepartment programs and services, and other related issues. To promote interest, cooperation, and support among public and private organizations and agencies and local residents for the city’s recreation, cultural arts, and community enrichment services programs. To create citizen advisory boards and committees which the commission deems necessary or appropriate to assist the commission in the performance of its powers, duties or functions;
F. To interpret and convey the city’s policies and functions concerning programs for parks, recreation, cultural arts, and community enrichment services and to encourage city residents to participate and/or utilize city programs, parks, facilities and services; G. To encourage cooperative programming between the city and other public and private organizations to enhance the efficiency and effectiveness of services provided by the community services Parks and Recreation Ddepartment;
H. To advocate and promote programs and services designed to meet the needs of all city residents irrespective of race, creed, religion, color, age, gender or physical disability; I. To perform such other powers and duties as the city council may, by ordinance, resolution, or motion, confer upon the commission from time to time. (Ord. 1460 §1(part), 1992).

2.34.040 Meetings.

2.34.050 Officers.

2.34.060 Subcommittees.

The commission may create, from time to time, subcommittees of its membership to assist in the performance of the powers, duties, or functions of the commission. (Ord. 1460 §1(part), 1992).

2.34.070 Vacancy caused by absence.

If a member of the commission fails to attend two consecutive regular meetings, such member shall automatically cease to be a member of the commission, and the vacancy created thereby shall be filled in the manner specified in Section 2.34.010; provided, however, that regularly scheduled vacations by commission members not exceeding six weeks and absences excused by the commission chair with prior notice to the chair or to the staff of the community services Parks and Recreation Ddepartment shall not be deemed to be absences. (Ord. 1460 §1(part), 1992).

Item 11.a

2.34.080 Compensation.

The members of the commission shall be compensated at a rate to be set by the city council. (Ord. 1460 §1(part), 1992).

Item 11.a
Chapter 2.31

COMMISSION ON AGING
Sections:

2.31.010 Appointment.

2.31.020 Term.

2.31.030 Powers and duties.

2.31.040 Meetings.

2.31.050 Officers.

2.31.060 Subcommittees.

2.31.070 Vacancy caused by absence.

2.31.080 Stipend.

2.31.010 Appointment.

2.31.020 Term.

2.31.030 Powers and duties.

The duties and functions of the commission shall be as follows:

A. To make recommendations to the City Council on matters pertaining to all aspects of issues related to seniors;
B. To assist in the planning, development and review of senior facilities, services, and programs, and in the improvement of these services and programs to meet the needs of the community;
C. To participate in the development of recommendations for City Council considerations regarding annual capital projects and programs pertinent to seniors, e.g., capital improvement projects, grants, and general fund programs;
Item 11.a
D. To work with community services Parks and Recreation Ddepartment staff to identify unmet senior needs and to propose strategies to met those needs; E. To provide a forum for the public to express their views related to senior issues. To promote interest, cooperation, and support among public and private organizations and agencies and local residents for the city’s senior center and programs, both recreational and social service. To create citizen advisory boards and committees which the commission deems necessary or appropriate to assist the commission in the performance of its powers, duties or functions; F. To interpret and convey the city’s policies and functions concerning programs for seniors, and to encourage city residents to participate and/or utilize senior programs, facilities and services; G. To encourage cooperative programming between the city and other public and private organizations to enhance the efficiency and effectiveness of services provided by the community services Parks and Recreation Ddepartment; H. To advocate and promote programs and services designed to meet the needs of all city residents who are senior citizens, irrespective of race, creed, religion, color, age, gender or physical disability;
I. To perform such other powers and duties as the City Council may, by ordinance, resolution, or motion, confer upon the commission from time to time.
(Ord. 1622, Added, 08/13/1999)

2.31.040 Meetings.

2.31.050 Officers.

2.31.060 Subcommittees.

The commission may create, from time to time, subcommittees of its membership to assist in the performance of the powers, duties, or functions of the commission. (Ord. 1622, Added, 08/13/1999)

2.31.070 Vacancy caused by absence.

If a member of the commission fails to attend two consecutive regular meetings, such member shall automatically cease to be a member of the commission, and the vacancy created thereby Item 11.a
shall be filled in the manner specified in Section 2.31.010; provided, however, that regularly scheduled vacations by commission members not exceeding six weeks and absences excused by the commission chair with prior notice to the chair or to the staff of the community services Parks and Recreation Ddepartment shall not be deemed to be absences.
(Ord. 1622, Added, 08/13/1999)

2.31.080 Stipend.

The members of the commission shall receive a stipend at a rate to be set by the City Council. (Ord. 1622, Added, 08/13/1999)
Item 11.a

CITY OF VACAVILLE
City Council
Staff Report
Meeting Date: May 26, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Jessica Bowes, Human Resources
(Regina Sickels, Principal Human Resources Analyst (707) 449-5108) Subject: Informational update on Assembly Bill 2561/Government Code 3502.3 regarding City of Vacaville vacancies, and recruitment and retention efforts
Actions for Consideration:

Public hearing on vacancies and city recruitment and retention efforts, to comply with AB2561/Government Code Section 3502.3.

Recommendations:

Council receives the information.

Background:

Assembly Bill (“AB”) 2561, codified in Government Code section 3502.3, effective January 1, 2025, aims to enhance transparency around staffing challenges and proactively address high vacancy rates within public agencies by requiring that public agencies present the status of vacancies, along with recruitment and retention efforts, at a public hearing at least once per fiscal year. During this hearing, the agency shall also identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.

This bill also entitles the recognized employee bargaining units the opportunity to present at the hearing. If the vacancy rate within a single bargaining unit meets or exceeds 20%, the bill requires the public agency, upon request of the recognized employee bargaining unit, to include additional specified information during the public hearing.

Discussion:

Assembly Bill (“AB”) 2561, effective January 1, 2025, requires public agencies to hold a public hearing to address the status of job vacancies before the adoption of the fiscal year 26/27 final budget. Staff will present the following required information at the public hearing:
• The status of vacancies
• Information on recruitment and retention efforts.

Item 11.b
• Obstacles in policies, procedures, and recruitment activities that may create challenges in the hiring process
Additionally, Government Code Section 3502.3(c) requires that, in the event the number of job vacancies in a single bargaining unit meets or exceeds 20% of the total number of authorized full-time positions, the staff presentation is required to include the following information:
• The total number of job vacancies within the bargaining unit. • The total number of applicants for vacant positions within the bargaining unit. • The average number of days to complete the hiring process from when a position is posted.
• Opportunities to improve compensation and other working conditions.

Current vacancy rates for City of Vacaville bargaining units, as of May 8, 2026:

Bargaining Unit Vacancy Rate
Vacaville Manager’s Organization (VMO) 12%
Local 39, Stationary Engineers (L39) 7%
Vacaville City Employees’ Association (VCEA) 7%
Fire Manager’s Group (FMG) 0%
Vacaville Firefighters Association (VFA) 1%
Vacaville Police Manager’s Association (VPMA) 0%
Vacaville Police Officers’ Association (VPOA) 13%
Overall Current Vacancy Rate 8%
As of May 8, 2026, there are no bargaining units with a vacancy rate exceeding 20% and as such, this presentation does not include additional information as required by Government Code Section 3502.3(c). However, this information could be included in future annual presentations should the number of job vacancies within a single bargaining unit meet or exceed 20% of the total number of authorized full-time positions.

Environmental Impact:

Item 11.b
Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: General Fund (1001)
Budget Distribution: The costs of staff time associated with this item are covered within the existing Human Resources Department operating budget.

Alternatives:

No action is requested.

Strategic Plan Goal/Initiative:

Goal 4: Maintain Effective and Efficient Services
Levine Act:

No
Attachments:

None
Item 11.b

CITY OF VACAVILLE
City Council
Staff Report
Meeting Date: May 26, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Ken Matsumiya, Director of Finance
(Staff Contact: Ken Matsumiya, Director of Finance (707) 449-5180) Subject: Informational update on the General Fund Budget Through Third Quarter 2025-26; and Resolution of the City Council of the City of Vacaville Approving a Budget Augmentation to the 2025-26 Fiscal Year Operating Budget in the Amount of
$132,718; and Resolution of the City Council of the City of Vacaville Authorizing the Director of Human Resources to Negotiate a Side Letter Agreement with the Vacaville Managers Organization; and Budget Study Session, Part 1
Actions for Consideration:

Receive an update on the General Fund financial results through the third quarter of the current fiscal year, conduct Budget Study Session #1 and provide direction on the FY 2026-27 Operating Budget, consider budget augmentations for the current year in the amount of $132,718, and authorize staff to negotiate a side letter agreement to incorporate the Emergency Vehicle Technician (EVT) certification.

Recommendations:

Receive the presentation and provide feedback and direction on the FY 2026-27 Operating Budget and By simple motion, adopt the subject resolution.

Background:

Since FY 2020-21, the City has implemented quarterly budget updates to support transparency and keep the Council and public informed of the City’s budget and financial standing. These updates have become increasingly important as the City continues navigating slow revenue growth and rising costs in providing services.

This presentation will be a two-parter as staff presents the third quarter update on the financial results of the General Fund and also conducts the first study session for next year’s budget (FY 2026-27).

Item 12.a
Discussion:

Fiscal Year 2025-26 Third Quarter Update
Staff is presenting the preliminary financial results for the General Fund through the third quarter (Q3) of FY 2025-26, July through March 2026: The Q3 update focuses on three components:
• General Fund Budget vs. Updated Projected Revenues
• Current Year vs. Historical Revenue Trends through Q3 • Budget augmentations related to previously approved closed session items The General Fund is the City’s primary operating fund and supports core municipal services, including police and fire, public works, parks and recreation, and all City administrative functions. As part of the City’s continued practice of quarterly financial reporting, staff reviewed General Fund revenues through March and incorporated updated projections from the City’s sales tax consultant (HdL), as well as the December and April property tax allocations from the County. These represent the General Fund’s two largest revenue sources.

Based on these updated data points, General Fund revenues are projected to finish the fiscal year above both the original budget and the Midyear projection—approximately 4% higher than the adopted revenue estimate. This reflects modest improvements in several revenue categories, contrasted with continued softness in sales tax growth and General Fund related building permit revenues.

Sales tax and Measure M revenues are expected to close the year at approximately $50 million, slightly improved from Midyear estimates. While this represents revenue growth, it remains below the FY 2021‑22 total of $50.4 million, highlighting the persistent plateau in sales tax growth over the past several years with the exception of last fiscal year’s large one-time payment related to the sale of Genentech.

This trend mirrors statewide data. Calendar year 2025 recorded a bit over 1% growth relative to 2024—a level well below historical norms. Elevated fuel prices, reduced refinery capacity, global conflict, and continued interest‑rate uncertainty all contribute to weaker consumer spending. While the outlook for sales tax remains generally positive, near‑term growth is expected to remain slow and uneven.

Consistent with the Midyear update, property tax revenues are projected to finish significantly above original budget estimates, with current projections showing a 13% increase over adopted levels. The December and April apportionments both exceeded expectations, driven by two main factors:
• Continued growth - approximately 5.8% - in the assessed value of taxable property • Ongoing timing issues related to the County’s new property tax software, which delays the recognition of new property values in the annual roll used for City forecasting
Item 12.a
County staff anticipate the software issues will be resolved prior to issuance of the next tax roll, which should narrow the gap between projected and actual revenues going forward.

Revenues in the Department Charges & Fees category have been revised upward from Midyear, largely due to continued strong performance in ambulance transport revenue through March. Parks & Recreation revenues, while still important contributors, remain below prior‑year levels in several program areas.

Other Revenues remain below budget. As noted at Midyear, General Fund related building permit revenues are projected to finish approximately 40% below FY 2024‑25 due to reduced development activity. The most significant downward driver, however, is the removal of expected Lagoon Valley Fire Services CFD revenue for FY 2025‑26. Under the City’s obligations agreement with the developer, the full fire services levy is not activated until 200 building permits have been issued. As of May, the development is at 190+ permits, and the previously projected $1.8 million in CFD revenue is assumed to begin in FY 2026‑27.

Revenue Category
(in millions of dollars)
Budget Projected Variance
Property Taxes $42.3 $47.6 13%
Sales Taxes $27.5 $27.6 <1%
Measure M $21.3 $22.6 6%
Other Taxes $26.0 $25.5 <2%
Department Charges
& Fees
$12.6 $14.1 12%
Other Revenues $15.2 $13.4 (12%)
Total $144.9 $150.9 4%
Overall, General Fund revenues are expected to exceed budget by $6 million or 4%, up about 1% from the midyear revised projection. These revenue trends, paired with department expenditure performance through Q3, suggest the City remains on track to finish the fiscal year above revenue projections but still in a structurally imbalanced position.

Budget Augmentations (FY 2025-26)
Given the City’s continued deficit spending position and the Council’s cost-containment direction, staff has limited third quarter adjustments to items that are essential for regulatory compliance, risk mitigation, or implementation of previously approved closed session actions.

Of the total $207,010 in unplanned costs, staff recommends utilizing one-time savings to cover the emergency response items and requests a single augmentation of $132,718 for closed session settlements.

Emergency Spill Response - $44,717 (Address through budget savings) The City incurred unplanned costs responding to two separate illicit storm‑drain discharge incidents on July 1, 2025, and July 23, 2025. These incidents required immediate flushing and Item 12.a
vacuum‑truck cleaning to protect the City’s stormwater system and waterways, as required under the City’s MS4 permit. Because Public Works does not own a vac‑con truck, a contractor was required to perform the cleanup. Both incidents were caused by private parties, and Risk Management is pursuing subrogation; however, reimbursement timelines are unpredictable and can take months or years. The July 23rd incident also required disposal of contaminated material stored at the Corporation Yard, with invoices sent to the slurry‑seal contractor involved in the spill. Since the City does not maintain a dedicated budget for subrogation‑related cleanup costs, the total cost of $44,717 is an unplanned expenditure but will be paid from one-time nondepartmental budget savings.

Emergency Tree Removal - $29,575 (Address through budget savings) In February 2026, the City Attorney’s Office received a demand letter from the Park Villas Apartments HOA regarding a hazardous City‑owned tree located along Alamo Creek, in a City‑maintained riparian easement. An arborist retained by the HOA recommended immediate removal due to a high likelihood of failure and the City’s own assessment by West Coast Arborists identified a moderate risk of failure, especially given ongoing creekbank erosion and a prior similar tree failure in 2025 that damaged the HOA’s fencing. Based on the assessed risk and liability exposure, the City Attorney’s Office recommended removal. Since the tree could only be accessed using a crane behind the apartment complex and removal occurred during nesting season, a wildlife biologist was required to monitor the work, increasing costs. The $29,575 expense is beyond what Streets Maintenance typically budgets for creekbank tree work and emergency hazards. This expenditure will be paid from one-time non-departmental budget savings.

Closed Session Settlements - $132,718 (Budget Augmentation) This request funds several settlement payments that were approved by the City Council in closed sessions earlier in the fiscal year and have since been finalized. While the emergency spill response and tree removal costs are being covered by one-time non-departmental budget savings, there is not sufficient remaining savings Citywide to also cover the settlement obligations without impacting ongoing operations. As such, a one‑time augmentation of $132,718 is required to ensure the settlements are properly funded in the FY 2025‑26 operating budget. This augmentation reflects the minimum necessary amount and aligns with Council direction to limit midyear and quarterly adjustments strictly to items essential for compliance, legal obligations, or risk mitigation.

Emergency Vehicle Technician (EVT) Certification - $5,120 ongoing beginning FY2026-27 During the 2025 MOU negotiations, the EVT certification was incorporated into the Equipment Mechanic series but deferred for the Equipment Maintenance Supervisor classification. A recent retirement created an immediate operational need to formally align certification requirements across the series. Staff is requesting authorization for Human Resources to negotiate a side letter with the Vacaville Managers’ Organization (VMO) to incorporate the EVT certification requirement for the Supervisor classification. This change supports Item 12.a
consistent service standards and succession planning within Fleet Services. The $5,120 cost associated with the certification will be ongoing beginning in FY 2026‑27. There is no fiscal impact in the current year, and no augmentation to FY 2025‑26 is requested for this item.

The table below summarizes these unplanned costs and the lone budget augmentation with the Q3 update.

Item One-Time Ongoing Department Notes
Emergency Spill
Response
$44,717 — Public Works Absorbed within
budget
Emergency Tree
Removal
$29,575 — Public Works Absorbed within
budget
Closed-Session
Settlements
$132,718 — Various Augmentation
required
EVT Certification — $5,120/yr Public Works Authorize Side Letter Incorporation
Fiscal Year 2026-27 Budget Study Session #1
The second part of tonight’s presentation is the first formal study session on the development of the FY 2026‑27 Operating Budget. Similar to recent budget cycles, the City is projected to continue deficit spending in the upcoming year with recurring expenditures again expected to exceed recurring revenues. As a result, the City anticipates the need to rely on the General Fund Reserve to balance the FY 2026‑27 budget. While the Reserve remains above policy levels and provides a short-term, temporary buffer, continued reliance on one‑time resources is not a sustainable long‑term strategy as illustrated in the five-year forecast.

Staff will review the cost‑saving measures implemented in FY 2025‑26, many of which are recommended to continue into FY 2026‑27. These measures - such as reducing discretionary department budgets, pausing new General Fund contributions to internal service replacement funds, and limiting augmentations to essential items - have helped reduce the annual deficit.

However, cost reductions alone cannot close the structural gap. Without meaningful improvements in revenue growth, the City will eventually face difficult decisions, including service level reductions, to restore structural balance and maintain fiscal sustainability.

Tonight’s study session will also cover key operational areas impacting next year’s budget, including:
• An update on the City Attorney’s Office Reorganization, including consolidation of citywide Risk Management functions
• Fire Department Academy for FY 2026-27 and Overtime Budget • Approval of Service and Facility Rental Fees Schedule as of July 1st (6/9/26) Item 12.a
• Augmentation Requests to the FY 2026-27 Base Budget
• Utilities
• Fire
• Procurement, Cost Allocation and Fee Study
Based on tonight’s presentation and Council’s direction, staff will continue to finalize the draft budget document, which will be available for review prior to Budget Study Session #2. Below is a roadmap of the upcoming study sessions and formal budget adoption.

Budget Study Session #2 will include a presentation on the City’s Capital Improvement Program as well.

Five-Year General Fund Forecast
As part of its commitment to fiscal sustainability, the City maintains a 5-year General Fund budget forecast. The updated forecast presented this evening will include updates to the revenue projections based on data through third quarter and information received from HdL; the budget augmentations proposed as part of this item; and the continuation of the cost saving measures into next fiscal year.

Environmental Impact:

Fiscal Impact:

Amount Requested: $132,718 in the current fiscal year (FY 2025-26) for one-time expenditures Funding Source: General Fund (1001)
Budget Distribution: If approved, the budget would be loaded into the various departments operating budgets.

Alternatives:

The Council may elect not to approve the requested augmentation or may decline to authorize the EVT side-letter; however, this is not recommended. Without the augmentation, the City would be unable to fund previously approved closed-session settlement payments without Item 12.a
potentially reducing departmental service levels. Likewise, deferring action on the EVT certification would leave Fleet Services without a properly classified supervisor at a time when consistency in certification standards and succession planning is needed.

Strategic Plan Goal/Initiative:

Initiative 4A: Ensure Fiscal Sustainability
Levine Act:

No
Attachments:

Action Item - Resolutions
Item 12.a

CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution of the City Council of the City of Vacaville Authorizing the Director of Human Resources to Negotiate a Side Letter Agreement with the Vacaville Managers Organization
Whereas, during 2025 labor negotiations, the Emergency Vehicle Technician (EVT) certification requirement was incorporated into the Equipment Mechanic classification series; and
Whereas, the Equipment Maintenance Supervisor classification – responsible for overseeing the mechanic series – did not have the EVT certification incorporated at that time; and Whereas, a recent retirement in Fleet Services has created an immediate operational need to align certification requirements across the mechanic series to ensure consistent service standards, reduce training gaps and support succession planning; and Whereas, incorporation of the EVT certification requirement into the Equipment Maintenance Supervisor classification requires a side letter agreement with the Vacaville Managers Organization (VMO); and
Whereas, the ongoing cost associated with the EVT certification – estimated at $5,120 annually – will begin in Fiscal Year 2026-27, and no augmentation to the current fiscal year operating budget is required; and
Now, therefore, be it resolved by the City Council of the City of Vacaville that the City Council does hereby authorize the Director of Human Resources to negotiate and execute a side letter agreement with VMO to incorporate the EVT certification into the Equipment Maintenance Supervisor classification.

I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 26th day of May 2026 by the following vote:

Ayes:

Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 12.a
Item 12.a

CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution of the City Council of the City of Vacaville Approving a Budget Augmentation to the 2025-26 Fiscal Year Operating Budget in the Amount of $132,718
Whereas, the City provides quarterly budget updates to ensure transparency and keep the City Council and public informed of the City’s fiscal condition; and Whereas, during the third quarter of Fiscal Year 2025-26, several settlement obligations previously approved by the City Council in closed session were finalized, requiring appropriation of funds in the current fiscal year; and
Whereas, while staff has identified one-time savings sufficient to absorb other unplanned emergency expenditures, including spill response and tree removal, existing savings are insufficient to also fund the settlement costs without negatively impacting departmental operations ; and
Whereas, a one-time budget augmentation in the amount of $132,718 is requested to fully fund these settlement payments and ensure these legal obligations are met in Fiscal Year 2025- 26; and
Now, therefore, be it resolved by the City Council of the City of Vacaville that the City Council does hereby approve a one-time budget augmentation in the amount of $132,718 to fully fund these settlement payments in the current fiscal year.

I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 26th day of May 2026 by the following vote:

Ayes:

Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 12.a
Item 12.a

Vacaville City CouncilMay 26, 2026

Vacaville City Council
May 26, 2026