City of Vacaville Agenda for the City Council,
Successor Agency to the Redevelopment Agency, Housing Authority, Groundwater Sustainability Agency and Public Financing Authority Tuesday, September 22, 2026
Regular Meeting: 06:00 PM
Vacaville City Hall Council Chamber
650 Merchant Street
Entrance to the council Chamber is located
in the parking area off of Walnut Avenue
___________________________________________________________________________ City Council In-Person and Virtual Meeting
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1. Closed Session - None
Pursuant to California Government Code Section 54950, et seq.
Roll Call for the Regular Meeting - 6:00 pm
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Michael Silva, District 3
Council/Agency/Authority Member Roy Stockton, District 1 Council/Agency/Authority Member Greg Ritchie, District 2 Council/Agency/Authority Member Sarah Chapman, District 4 Council/Agency/Authority Member Ted Fremouw, District 5 Council/Agency/Authority Member Jeanette Wylie, District 6 Moment of Silence followed by the Pledge of Allegiance
Report out of Closed Session - None
Approval of Agenda
Reports of the City Council
Update on Recent Attended Boards, Commissions, and Committee Meetings Reports of City Manager
Presentations
Proclamation for Public Works Director Brian Oxley in Honor of His Retirement Consent Calendar
Items on the Consent Calendar are routine business items that require no discussion and are acted upon in one motion. However, any item on the Consent Calendar can be removed and discussed separately upon request.
Resolution to Accept Public Improvements for the Villages at Vanden Meadows Unit 1B Subdivision
(Staff Contact: Jacob Smith, Engineering Manager (707) 449-5429) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works - Land Development Inspection (2028) Budget Distribution: The budget for any expenses related to this item is included in the Public Works - Land Development Inspection annual operating budget.
Strategic Plan Goal:
Quality of Life
Public Safety and Infrastructure
Subject to Levine Act: Yes
Resolution to Authorize the City Manager or Designee to File an Application with the
2. 3.
4. 5.
6. 6.a
7. 8.
8.a
9. 9.a
9.b
Tuesday, September 22, 2026
Metropolitan Transportation Commission for the Allocation of Transportation Development Act Funds for Fiscal Year 2026-2027 in the Amount of $7,968,826 for Vacaville City Coach Transit Operations and Capital Projects (Staff Contact: Lori DaMassa, Transit Manager (707) 469-6575) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $7,968,826
Funding Source: Transit Operating Funds (5201-5205.4611) and Transportation Development (4004) Funds
Budget Distribution: The budget related to Public Works Transit annual operating funds are included in the current Citywide annual operating budget (5201.4611-5205.4611). Furthermore, any approved TDA Capital (4004) projects will be amended in the City's annual Capital Improvement Program budget at a future date.
Strategic Plan Goal:
Fiscal Health
Public Safety and Infrastructure
Subject to Levine Act: No
Resolution to Amend the Fiscal Year 2026-27 Capital Improvement Program Budget in the amount of $5,817,320; Award the Butcher Road Reservoirs #1 and #2 Rehabilitation Project to the Lowest Responsive Bidder, Koch & Koch, Inc, and Authorize the Director of Utilities to Execute the Contract in the Amount of $4,561,200
(Staff Contact: Timothy Hawkins, Assistant Director of Utilities (707) 469-6412) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $5,817,320
Funding Source: This project is funded by Water - Facilities Rehab (5102).
Budget Distribution: If approved by Council, the CIP budget will be amended by $5,817,320 and the budget for project #860128 - Butcher 1 & 2 Reservoir Improvements will be increased. The costs of staff time associated with this item are covered within the existing Utilities project budget.
Strategic Plan Goal:
Public Safety and Infrastructure
Subject to Levine Act: No
Resolution Supporting the Association of California Water Agencies’ (ACWA) Vision for Our Water Future Initiative and Authorize City Staff to Communicate the City’s Support for the Initiative
(Staff Contact: Justen Cole, Director of Utilities (707) 469-6404) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Water Operations (5101)
Budget Distribution: The costs of staff time associated with this item are covered within the existing Utilities Department operating budget.
Strategic Plan Goal: Public Safety and Infrastructure
9.c
9.d
Tuesday, September 22, 2026
Subject to Levine Act: No
Resolution to Initiate Proceedings, Providing Intention to Levy Assessments, Preliminarily Approving Engineer's Report, and Providing Notice of Hearing for the Annexation of the Harmony Village Property into the Trower Neighborhood Park Assessment District No. 10, Villages on Vine Street Setback Landscaping Assessment District No. 107, And Villages on Vine Street Lighting Assessment District No. 108
(Staff Contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works - Development Engineering (2028) Budget Distribution: The budget for any expenses related to this item is included in the Public Works - Development Engineering annual operating budget.
Strategic Plan Goal:
Fiscal Health
Quality of Life
Subject to Levine Act: Yes
Resolution Accepting the Grant and Appropriating Funds Related to the State of California Office of Traffic Safety Through the National Highway Traffic Safety Administration Regional Crash Response and Extrication improvement Program and Authorizing the Implementation of the Grant Objectives; and Approval of a Budget Adjustment to the 2026-27 Fiscal Year Operating Budget in the Amount of $60,000 (Staff Contact: Ryan Purnell, Deputy Fire Chief (707) 449-4285) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There is no matching requirement associated with this grant; therefore, there are no funds requested for this item.
Funding Source: California Office of Traffic Safety (OTS) through the Regional Crash Response and Extrication Improvement Program grant
Budget Distribution: If approved by Council, the Fire Department's FY 2026-27 operating budget will be amended to include a new special revenue fund to track related expenditures and revenues.
Strategic Plan Goal: Public Safety and Infrastructure
Subject to Levine Act: No
Resolution Approving the acceptance and Appropriation of State of California Office of Traffic Safety Selective Traffic Enforcement Program Fiscal Year 2026-27 Grant Funding for Traffic Safety Enforcement and Training; and approval of a budget adjustment to the 2026-27 fiscal year operating budget in the amount of $102,400 (Staff Contact: Rob Meyers, Police Lieutenant (707) 469-4769) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $102,400
9.e
9.f
9.g
Tuesday, September 22, 2026
Funding Source: Police Department's OTS STEP Grant (2056). The grant funding is provided by the California Office of Traffic Safety (OTS) through the Selective Traffic Enforcement Program (STEP) grant.
Budget Distribution: If approved by Council, the Police Department's FY 2026-2027 operating budget will be amended by $102,400, with the related revenues and expenditures tracked in an existing special revenue fund.
Strategic Plan Goal: Public Safety and Infrastructure
Subject to Levine Act: No
Approval of Minutes – Approve the Minutes for the Meeting of September 8, 2026 (Staff Contact: Michelle Thornbrugh, City Clerk (707) 449-5100) Individual Action: By simple motion, approve the minutes.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: The costs of staff time associated with this item are covered within the existing City Clerk's operating budget.
Strategic Plan Goal:
Organizational Culture
Subject to Levine Act: No
Approval of Accounts Payable and Payroll Payment of Claims for the Weeks Ending September 4, 2026; and September 11, 2026
(Staff Contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, approve the item.
Fiscal Impact:
The claims for the period total $7,693,869.18
Amount Requested: There are no funds requested for this item.
Funding Source: Various
Budget Distribution: The costs associated with staff time for this item are fully supported within the Finance Department's operating budget.
Strategic Plan Goal:
Fiscal Health
Subject to Levine Act: No
Resolution Approving Five (5) Agreements and Contract Amendments Totaling $2,159,342 Supporting Essential City Operations, Capital Projects, Regulatory Compliance, and Organizational Services
(Staff Contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional appropriations are requested. Funding for the agreements identified in Attachment 1 is included in the adopted FY 2026-27 Budget.
Funding Source: Funding for the agreements identified in Attachment 1 is included in the department budgets in the adopted FY 2026-27 Budget.
Budget Distribution: Funding for each of these contract is included in the FY 2026-27 budget,
9.h
9.i
9.j
Tuesday, September 22, 2026
approved by City Council on June 23, 2026.
Strategic Plan Goal:
Organizational Culture
Economic Development
Quality of Life
Public Safety and Infrastructure
Fiscal Health
Subject to Levine Act: Yes
Business from the Floor
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item.
Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Public Hearings - None
Business
Resolution Approving Negotiated Terms for a Fiber-Optic Network Between the City of Vacaville and Intrepid Fiber Networks and a Budget Augmentation in the Amount of $150,000 and Adding a Full-Time Traffic Signal Technician in Public Works (Staff Contact: Rica Guidry, Program Manager (707) 449-5134) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $150,000
Funding Source: General Fund (1001) $75,000; Broadband - Intrepid (New) $75,000 Budget Distribution: If approved by Council, the budget would be loaded into the FY 2026-27 operating budget in a new Special Revenue Fund for the City Manager's Office to track all related revenues, expenditures and deposits.
Strategic Plan Goal:
Public Safety and Infrastructure
Subject to Levine Act: Yes
Resolution to Approve Community Development Block Grant Program Year 2025- 2026 Consolidated Annual Performance and Evaluation Report (Staff Contact: Matilda Horace, Housing Services Administrator (707) 449-5038) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Department of Housing and Urban Development, Community Development Block Grant Entitlement funding (2002)
Budget Distribution: The budget for any expenses related to this item is included in the existing Housing and Community Services Department operating budget.
Strategic Plan Goal: Quality of Life
10. 11.
12. 12.a
12.b
Tuesday, September 22, 2026
Subject to Levine Act: No
Adjournment
All public records relating to an open session item that are not exempt from disclosure pursuant to the Public Records Act and that are distributed to a majority of the City Council will be available for public inspection during normal business hours at the City Administration Counter at City Hall, 650 Merchant Street. The City may charge customary photocopying charges for requested copies of such documents.
This agenda and related materials are also available on the City's website under Agendas and Minutes To view City Council meetings, tune in to cable Channel 26, the City's YouTube channel, or on the City's website at www.cityofvacaville.gov. If you have any questions, please contact the City Clerk's office at (707) 449-5100.
I declare that the agenda for the Regular Meeting of the City Council/Successor Agency to the Redevelopment Agency/Groundwater Sustainability Agency/Public Financing Authority was posted and available for review by the time and place prescribed by law. ______________________________
Michelle A. Thornbrugh, City Clerk
13. Tuesday, September 22, 2026