AGENDA
PARTICIPATORY BUDGETING STEERING COMMITTEE
MEETING – 6:30 PM
VIA TELECONFERENCE
JANUARY 19, 2022
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
Chair Baisden
3. ROLL CALL
4. CORRESPONDENCE & COMMUNICATIONS
5. COMMUNITY FORUM
Due to the Coronavirus emergency, all board and commission meetings will be held via teleconference. Members of the public may provide public comments during the PBSC Meeting via ZOOM. Members of the public interested in participating or observing the meet ing may either click the link below or type the link into an internet browser. You will be taken to the internet platform where the meeting is being held.
https://ZoomRegular.CityofVallejo.net
Option to join by phone: Dial (669) 9006833
Enter Meeting ID: 914 0075 0676#
Press *9 to digitally raise your hand on the phone.
For additional instructions on how to speak during public comment, please visit, www.cityofvallejo.net/publiccomment
6. CITY COUNCIL LIAISON REPORT
7. APPROVAL OF AGENDA
A. APPROVAL OF AGENDA
Recommendation: By motion, approve the agenda for the January 19, 2022 meeting.
Contact: Flor Magallanes, PBSC Secretary
[email protected]
8. APPROVAL OF MINUTES
A. APPROVAL OF MINUTES
Recommendation: By motion, approve the Regular Meeting Minutes from the December 15, 2021 meeting.
Contact: Flor Magallanes, PBSC Secretary
[email protected]
9. PROGRAM UPDATES
A. PB PROJECT UPDATES
See agenda packet for the spreadsheet.
Contact: Felicia Escover, Administrative Analyst
[email protected]
10. DISCUSSION ITEMS
A. FEEDBACK SESSION
PBSC and past PB participants will have the opportunity to review and provide feedback on Cycle 7 of the Participatory Budgeting process.
Contact: Flor Magallanes, PBSC Secretary
[email protected]
B. CYCLE 7 DEMOGRAPHICS
Staff will present survey results from the Cycle 7 Idea Collection phase, and the Vote phase.
Contact: Flor Magallanes, PBSC Secretary
[email protected]
C. CYCLE 7 OPPORTUNITIES FOR IMPROVEMENTS
Staff will share opportunities for improvement for future PB Cycles.
Contact: Flor Magallanes, PBSC Secretary
[email protected]
11. ACTION ITEMS
A. APPOINTMENT OF CYCLE 8 AD-HOC COMMITTEE
Action: By motion, the PBSC will appoint three members to serve on a Cycle 8 Ad-hoc Committee.
Contact: Flor Magallanes, PBSC Secretary
[email protected]
12. ANNOUNCEMENTS
Updates from Staff or Commissioners
13. ADJOURNMENT
ADDITIONAL CITY INFORMATION
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Dated: 01/10/2022 Robert H. McConnell, Mayor
I, Flor Magallanes, PBSC Secretary do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to , at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at ,
Dated: 01/10/2022 Flor Magallanes, PBSC Secretary
PARTICIPATORY BUDGETING STEERING COMMITTEE
REGULAR MEETING MINUTES – 6:30 PM
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, CA
DECEMBER 15, 2021
1. CALL TO ORDER
6:37 PM
2. PLEDGE OF ALLEGIANCE
Chair Baisden
3. ROLL CALL
Present- Patricia Baisden, Patricia Hunter, Lynda Daniels, Ruscal Cayangyang, Marcus Griswold, Tehraleigh Martin, Tara Beasley-Stansberry, Jessica Lozano, Kelly Browning Absent- Judy Thomas
Staff Present- Felicia Flores, Administrative Analyst II, and Flor Magallanes, Administrative Clerk II.
Council Liaison Present- None
4. CORRESPONDENCE & COMMUNICATIONS
5. COMMUNITY FORUM
6. CITY COUNCIL LIAISON REPORT
7. APPROVAL OF AGENDA
A. APPROVAL OF AGENDA
Action: Motion to approve the December 15, 2021 PBSC Special Meeting Agenda as presented was made by Commissioner Daniels, seconded by Commissioner Cayangyang, and approved unanimously.
8. APPROVAL OF MINUTES
A. APPROVAL OF MINUTES
Action: Motion to approve the November 12,2021 PBSC Special Meeting Minutes as presented was made by Commissioner Cayangyang, seconded by Commissioner Hunter, and approved unanimously.
9. PROGRAM UPDATES
A. PB PROJECT UPDATES
Commissioners were provided spreadsheet with the agenda packet. Staff answered immediate questions and also provided the opportunity to request information on projects via email.
10. DISCUSSION ITEMS
A. FEEDBACK SESSION
City staff provided a summary of Cyce 7 with an emphasis on the Idea Collection, Proposal Development, and Vote phases. Opportunity for discussion was given to PBSC as well as members of the public.
11. ANNOUNCEMENTS
Updates from Staff or Commissioners
12. ADJOURNMENT
Participatory Budgeting Project Listing - January 2022
CYCLE 1 - RESO (FY 14/15)
PROJECT IMPLEMENTING PARTNER PROJECT DESCRIPTION STATUS NOTES
REMAINING
BUDGET
College Bound Vallejo COV
2 College Counselors & 30 4-year scholarships. Goal: serve all Vallejo students; double number of Vallejo students going to college. Vallejo High Schools Complete/Closed by
Reso Project closed and taken to Council for action. -$ Spay & Neuter Project Spay Neuter Imperative Project and HSNB Remodel former Glen Cove Veterinary Office to Vallejo’s 1st high volume, high quality, low and no cost Spay and Neuter Clinic.
Complete/Closed by
Reso Project completed; funds fully spent. -$
Potholes & Street Repair COV
This project supplements the Public Works budget for street repair/maintenance. Vote for a smooth ride and improve Vallejo’s image! Complete/Closed by
Reso Project completed & taken to Council for action. -$ Light Up Vallejo Lighting Improvement Project COV
In an effort to improve public safety, 40 new street light poles and decorative tree lights will be installed across Vallejo.
Complete/Closed by
Reso Project closed and taken to Council for action. -$ Parks & Recreation Improvements GVRD & Police Activities League (PAL) Facilities at Vallejo’s parks & recreation sites need repair and upgrades. This project includes improvements at 13 sites.
Complete/Closed by
Reso Project complete; funds fully spent. -$
STEAM Laboratories for VCUSD Schools VCUSD
Funding for school libraries & equipment for Science, Tech, Engineering, Arts & Math (S.T.E.A.M.) program at middle schools.
Complete/Closed by
Reso Project completed and taken to Council for action. -$ Street Cleaning & City Cleanup COV
This project would contract with California Conservation Corps to hire local youth for neighborhood cleanups.
Complete/Closed by
Reso Project closed and taken to Council for action. -$ Community Gardens & Nutrition Education Multiple Entities Develop ten gardens across Vallejo to serve as safe spaces to grow food, beautify neighborhoods, educate kids, and decrease crime.
Complete/Closed by
Reso Project completed and taken to Council for action. -$ Downtown Property Enhancement Program COV
Multiple $5-30K grants are proposed to help with start-up costs or improvements for businesses on Mare Island or Downtown Vallejo.
Complete/Closed by
Reso Project closed and taken to Council for action. -$ Senior Center Improvements COV
FDSC - Emergency lighting, flooring and energy efficient windows. CSL - Seniors socialize, listen/play live music, games and dance.
Complete/Closed by
Reso Project completed and taken to Council for action. -$ Omega Boys & Girls Club Gym Renovation Omega Boys & Girl Club The gym needs repairs to the floor, upgrade to stage with lighting & sound, a drop down screen, projector, and stage drapes.
Complete/Closed by
Reso Project completed and taken to Council for action. -$ Public Safety Cameras COV
One year Pilot evaluates use of intelligent archives to watch cameras & license plates, by detectives, prosecutors, and police.
Complete/Closed by
Reso
Project completed; a small portion of funds ($661)
was reallocated -$
TOTAL -$
Participatory Budgeting Project Listing - January 2022
CYCLE 2 - RESO (FY 15/16)
PROJECT IMPLEMENTING PARTNER PROJECT DESCRIPTION STATUS NOTES
REMAINING
BUDGET
Help the Homeless Veterans, Seniors, Disabled, and Kids COV Help the Homeless will provide life skills, vocational training, transitional help, medical and mental health referrals and recovery of the homeless. Complete/Closed Project complete; funds fully spent. -$ Improving School Meals VCUSD
Contract a chef or professional culinary consultant to improve the taste, appeal and cultural relevancy of school meals.
Complete/Closed by
Reso Project closed and taken to Council for action.
Summer Youth Employment & Internship Program VCUSD
Provides Vallejo youth an opportunity to improve their futures by enhancing skills, increasing confidence, and gaining professional work experience. Complete/Closed by Reso Project closed and taken to Council for action. -$ Prioritizing Street & Pothole Repair/Repaving COV
Improve traffic safety by enhancing the capacity of Public Works to repair and repave streets, particularly in areas of high need and increased risk.
Complete/Closed by
Reso Project completed and taken to Council for action.
Sidewalk Repair & Street Tree Preservation COV
Funds will be used to repair sidewalks damaged by tree roots while preserving street trees. No tree removal will occur as part of this project. Complete/Closed Project completed; a portion of funds ($18820)
was reallocated -$
Strike up the Bands VCUSD
Will provide much needed new instruments to ALL High School & Middle School band programs in Vallejo allowing MORE students to participate in band.
Complete/Closed by
Reso Project completed and taken to Council for action.
ABC Arts Beautification Community Development Vallejo Community Arts Foundation Strengthen neighborhood identity through community-involved beautification, art and architecture makeovers, murals, and downtown mobile tech tours. Complete/Closed
Project is currently underway, expected
completion in August -$
Special Fire Rescue Vehicle Replacement VFD
This project will replace the Fire Department's rescue vehicle that was put out commission two years ago with a new Technical Rescue Team Vehicle.
Complete/Closed by
Reso Project completed and taken to Council for action.
TOTAL -$
Participatory Budgeting Project Listing - January 2022
CYCLE 3 - RESO (FY 16/17)
PROJECT IMPLEMENTING PARTNER PROJECT DESCRIPTION STATUS NOTES
REMAINING
BUDGET
After School Sports Program - Soccer & Basketball VCUSD Fund coaches for the ASES Afterschool Sports Program providing soccer & basketball to students at 14 Elementary and Middle schools in Vallejo that serve youth from low- to moderate-income households.
Complete/Closed by
Reso
Project completed; a small portion of funds ($270)
was reallocated -$
Firefighter Youth Academy Solutions for At Risk Youth
A youth development and mentoring program with life guidance and firefighter career exploration for youth ages 14-18 who are at risk of social, academic and/or economic challenges.
Complete/Closed by
Reso Project complete; funds fully spent. -$
Waterfront History Art Park COV
Transform the barren, dirt lot on the Waterfront into a relaxing, fun, eco- friendly, family-friendly gathering spot for special celebrations, community arts, and creative educational offerings. In progress Project is in progress 358,377.06$ U Help Vallejo Kids Win - After School Tech Program VCUSD Support student achievement in Math and Technology with After School Education and Safety Program [ASES] in 14 VCUSD schools through the purchase of 280 iPads.
Complete/Closed by
Reso Project complete; funds fully spent. -$
School Road Repair COV Dan Mini Elementary - Melissa to use Repair roads adjacent to schools most in need of repair. Public Works engineers will identify roads based on the Pavement Condition Index.
Complete/Closed by
Reso
Project completed; a portion of funds ($140487)
was reallocated
TOTAL 358,377.06$
CYCLE 4 - RESO 17-067 (FY 17/18)
PROJECT IMPLEMENTING PARTNER PROJECT DESCRIPTION STATUS NOTES
REMAINING
BUDGET
911 Emergency Call Center Equipment COV
Purchase equipment to replace the outdated computer system currently used to dispatch 9-1-1 emergency calls. In progress
Our IT team is the point of contact on this project;
there are plans to use the funds for completing the
consoles implementation. 19,105.96$
Local Parks Improvements GVRD
Park improvements include Excellent Athletic Fields, Cool Playgrounds, Super Safety Stuff (lights/paving +), 8 Bike Repair Stations; GVRD has discretion for all locations and types of improvements. In progress
GVRD will be using remaining funds to replace
scoreboards; in the process of a new agreement 2,915.31$ Street & Pothole Repair PW
This project will supplement the street repair budget to target roads where funding does not exist, as determined by Public Works Engineers and the Pavement Condition Index. In progress
Due to staff shortage and newer staff needed to
be trained to properly maintain and repair the
streets section has been utilizing the funds slowly. 26,904.88$ Fixing Pets & Feral Cats for Better Health COV
Humane program for affordable neutering of pet cats, dogs and feral cats. Also helps residents trap, neuter and return feral cats. Less allergies, property damage, and nuisance odors for Vallejoans.
Complete/Closed by
Reso
Project completed; a small portion of funds is
remaining. 13,806.00$
TOTAL 62,732.15$
Participatory Budgeting Project Listing - January 2022
CYCLE 5 - RESO 18-062 (FY 18/19)
PROJECT IMPLEMENTING PARTNER PROJECT DESCRIPTION STATUS NOTES
REMAINING
BUDGET
Prioritizing Street & Pothole Repair COV
This project directs additional funds to the City of Vallejo Public Works Department to supplement the street repair budget above annual maintenance levels. In progress
Due to staff shortage and newer staff needed to
be trained to properly maintain and repair the
streets section has been utilizing the funds slowly. 37,206.68$ De Escalation & Public Interaction Training for Vallejo PD COV Purchase an upgrade to the VPD six-year-old VirTra use of force, judgement and de-escalation scenario training simulator. This will better train our police staff; specifically, how they interact with the public and handle themselves in tough situations.
Complete/Closed by
Reso
Project completed; a small portion of funds (121)
was reallocated -$
Meals on Wheels Meals on Wheels
This proposal is to help support home meal delivery service to Vallejo seniors and to take on additional seniors in need.
Complete/Closed by
Reso Project complete; funds fully spent. -$
Out of School STEAM Programs - Science & Art VCUSD
In response to the need expressed by the community for out-of-school and summer programming for youth, this project will establish a network of programs offering a menu of science, technology, engineering, art and math (STEAM). based programs for Vallejo youth. In progress/hold The project has yet to be executed. Staff is working
with VCUSD on a new agreement. 50,892.32$
Out of School STEAM Programs - Science & Art World Peace Through Technology/ILC In response to the need expressed by the community for out-of-school and summer programming for youth, this project will establish a network of programs offering a menu of science, technology, engineering, art and math (STEAM). based programs for Vallejo youth. Completed/Closed This portion of the project was completed. 40.32$ Smarter Greener Landscape Centers GVRD
This project will create 3 new landscape areas in different parts of Vallejo.
Each location will have kiosks with information about plants, irrigation systems and designs and can be utilized as source of teaching for our community. In progress PW and GVRD are actively working with a
contractor to refine plans. 120,000.00$
Youth Program - Conflict Resolution Training VCUSD
Provides students with training and real life application in conflict resolution.
Fosters peer support, reduces suspensions/expulsions. Empowers students, creates leaders, builds communication skills. Estimated to serve 100+ students. In progress
The project has yet to be executed. Staff is working
with VCUSD on a new agreement. 66,175.00$
Exercise Fitness Trails GVRD
Transforming Setterquist Park into an Exercise Trail Park, will consist of 10-12 fitness stations everyone can use at their leisure while enjoying a day out in the park. Each station will have its own instructions including types of exercises. In progress Staff is working with GVRD on an agreement 50,000.00$ Financial Literacy for Children & Families Global Center for Success To provide financial literacy training to middle and high school students, as well as adults within the city of Vallejo. Teaching how to use a checkbook, build and live within a budget, maintain good credit, build savings and manage debt.
Complete/Closed by
Reso Project complete; funds fully spent. -
Bully Proof Our Kids VCUSD
Through after school classes and workshops, children and the adults that care about them learn positive skills for physical and emotional safety at school and in the community. In progress
The project has yet to be executed. Staff is working
with VCUSD on a new agreement. 40,150.00$
Welcome to Vallejo Signs COV
This project will install welcome signs in entrances to our city. Signage will reflect Vallejo’s identity and welcome residents and visitors to our vibrant city. In progress Staff is working on implementing this project 71,550.00$ TOTAL 436,014.32$
Participatory Budgeting Project Listing - January 2022
CYCLE 6 - RESO 19-051 (FY 19/20)
PROJECT IMPLEMENTING PARTNER PROJECT DESCRIPTION STATUS NOTES
REMAINING
BUDGET
Street Safety - Bicycles & Street Repair COV
This project allows Vallejo to improve safety of bike riders, vehicle drivers and the public, by improving streets in two important ways: 1) bike route markings and 2) street/pothole repair as needed on streets designated as bike routes.
In progress
Loading these funds into the Bay Trail/Vine Trail
Project and bike racks. Construction for BT/VT is
scheduled for Summer 2022 300,000.00$
Basic Needs Resources for the Homeless Fighting Back
This project will provide funds to purchase basic need products for homeless people. Fighting Back Partnership will coordinate homeless outreach, distribute basic need products, and access to supportive services. Complete Final reimbursement request submitted 12/1 -$ Meals on Wheels Meals on Wheels
Meals on Wheels of Solano County provides home delivered meals for Vallejo residents. Currently there are 301 seniors in Vallejo receiving meals. This project will provide 47 seniors with 5 meals per week for 52 weeks, resulting in a total of 12,220 meals.
Complete/Closed by
Reso Project complete; funds fully spent. -$
Vallejo Foster Youth - Striving for Success in Our Community First Place for Youth This educational project will prepare our Vallejo foster youth for sustainable employment opportunities and success through professional mentorship, hands-on training, and preparation for paid Vallejo-based business internships. In progress Project in progress; routing a new agreement 19,358.84$ Mobile Cameras for Illegal Dumping COV
This project will purchase 4 high definition mobile cameras. This will expand VPD's illegal dumping campaign, which currently has two security cameras and one officer assigned security In progress 4,091.59$
After School Study & Enrichment Program for Middle School VCUSD The project enhances learning for 340 middle school students in VCUSD after school programs. Funding will include tutoring for at-risk students, visual and performing art classes, STEM (Science, Tech, Engineering, Math) projects and sports. In progress
Project in progress; first reimbursement request
submitted 64,911.32$
Upgrading Handheld Radios for Vallejo Police Department COV Replacing 40 of the outdated analog handheld radios with new digital radios.
The upgrade from analog to digital is necessary to enhance communications between officers during normal patrol duties and emergencies such as natural disasters.
Complete/Closed by
Reso Project complete; funds fully spent. -$
Firefighter Youth Academy Solutions for At Risk Youth/VFD This project will fund a mentoring program dedicated to providing youth with life guidance, career exploration, and the fundamentals needed to become a first responder. In progress Project continues to be underway 10,303.03$ Improvement & Repairs to Florence Douglas Center COV
To make FDC more efficient and healthful, this project will: 1) Install ADA automatic doors on restrooms.2) Replace broken kitchen equipment with health code compliant equipment. 3) Convert all lighting fixtures to LED to save energy. In progress
This project is still in progress. The kitchen
remodel is complete, lighting is at 75% and
landscape around 50%. The project should be
completed within the next couple of months. 77,082.36$
PB Reallocation 2021
PROJECT IMPLEMENTING PARTNER PROJECT DESCRIPTION STATUS NOTES
REMAINING
BUDGET
Fixing Pets & Feral Cats for Better Health COV
Humane program for affordable neutering of pet cats, dogs and feral cats. Also helps residents trap, neuter and return feral cats. Less allergies, property damage, and nuisance odors for Vallejoans. In progress Agreement with HSNB for review 31,031$ Foster Youth Support Services First Place for Youth
This educational project will prepare our Vallejo foster youth for sustainable employment opportunities and success through professional mentorship, hands-on training, and preparation for paid Vallejo-based business internships.
Complete - open until
agreement end date Agreement was executed -$
Participatory Budgeting Project Listing - January 2022
Meals on Wheels – Senior Nutrition Program Meals on Wheels of Solano County This proposal is to help support home meal delivery service to Vallejo seniors and to take on additional seniors in need.
Complete - open until
agreement end date Agreement was executed -$
After School Sports Program VCUSD
Fund coaches for the ASES Afterschool Sports Program providing soccer & basketball to students at 14 Elementary and Middle schools in Vallejo that serve youth from low- to moderate-income households. In progress Routing agreement 29,735$ Financial Literacy for Youth and Families Global Center for Success To provide financial literacy training to middle and high school students, as well as adults within the city of Vallejo. Teaching how to use a checkbook, build and live within a budget, maintain good credit, build savings and manage debt. On hold 19,471$
Youth Firefighter Academy Solutions for At-Risk Youth
This project will fund a mentoring program dedicated to providing youth with life guidance, career exploration, and the fundamentals needed to become a first responder
Complete - open until
agreement end date
Agreement was executed and the funds were
dispersed -$
Bully Proof Our Kids Program VCUSD
Through after school classes and workshops, children and the adults that care about them learn positive skills for physical and emotional safety at school and in the community. In progress Routing agreement 29,659$ 109,895.44$
CYCLE 7
PROJECT IMPLEMENTING PARTNER PROJECT DESCRIPTION STATUS NOTES
REMAINING
BUDGET
Animals Matter Project Humane Society of the North Bay
Low-income and homeless pet owners will have access to medical care for their animals, services they do not have the means to pay including spay, neuter, vaccines, and microchips, at no cost to them. In progress In conversation about this grant agreement; HSNB
has requested additional time to plan for the
execution of the agreement and corresponding $75,000
Basic Needs Resources for the Homeless Fighting Back
This social services proposal will provide essential needs to the homeless by bridging programs, services, and resources that offer sustainable paths to personal enhancement, life skills training, medical care, job opportunities, and going from homeless to self-sufficiency. In progress Routing agreement $75,000 Financial Literacy for Youth and Families Global Center for Success This nine-month training provides vocational and financial literacy education to 2,442 students and their family members to support their financial opportunities and clear a path to career success On hold On hold pending audit findings $69,288 Firefighter Youth Academy Solutions for At-Risk Youth
This project will fund hands-on educational mentoring for middle and high school age students who are interested in careers in firefighting, emergency medical technician (EMT), paramedics or nursing. In progress Routing agreement $60,000 Foster Youth Support Services First Place for Youth
This educational project will prepare our Vallejo Foster Youth for sustainable employment opportunities and success through professional mentorship, hands-on training, and securing paid Vallejo-based business internships. In progress Routing agreement $75,000 Meals on Wheels – Senior Nutrition Program Meals on Wheels of Solano County The purpose of this project is to provide Vallejo seniors, whom are over 60, five hot meals per week. It will also provide up to three shelf stable meals in time of emergencies. Seniors are also checked on, to ensure their wellbeing three days a week. In progress Routing agreement $55,950 No Child Goes Hungry Fighting Back
This proposal would serve 187 of the neediest children, from Vallejo City Unified School Districts schools, providing weekend meals for forty weeks.
These students receive free or reduced cost lunches, but are food insecure on weekends. In progress Routing agreement $74,800
Reentry Program For Offenders Solano County Probation Department - Vallejo Successful reentry programs give former offenders opportunities to support themselves through legitimate and productive work, reduce recidivism, and improve public safety. These targeted programs are held at Vallejo Center for Positive Change. In progress
Agreement to be executed 1/1/22; finalizing
agreement + waiting on insurance certificates and
review from Solano County Counsel $53,000