the State of California Active Transportation Program (ATP) Cycle 3 in 2016 and TDA3 funds in 2018, and is a Tier 1 priority project of the STA Bicycle Advisory Committee.
The project design plans (Plans Specs & Estimates, or "PS&E") are nearing completion and will be put out to bid for construction in mid-2022. Staff is working with its project partners to address comments from Caltrans and achieve approval. As this project is already nearing completion for design, the City of Vallejo would incorporate the Clean California enhancements through change orders with the selected construction contractor.
NEXT STEPS:
City staff are engaged with Caltrans to finalize the project's PS&E package and achieve project approval for constructing improvements within the State's ROW and working toward advertising for construction in early 2022.
Staff will continue to work with Caltrans Clean California staff to finalize and execute a cooperative agreement for these grant funds. City staff will return to the Council for the two-part budget adjustment as required.
City staff will continue to work with STA to identify additional funding sources to cover the cost of project construction, if needed, and will bring additional requests for Council support.
FISCAL IMPACT
There is no fiscal impact of the City's general fund associated with acceptance of these Clean California grant funds. The grant covers 100% of construction costs of enhancements and design costs are being covered within the existing project design budget. Acceptance of grant funds may reduce the City's potential liabilities associated with construction costs.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) requirements have been completed as part of the project with City of Vallejo as lead agency. This action is exempt under CEQA Guidelines Section 15304 (h), because it consists of new bicycle lanes on existing rights-of-way. No new rights-of-way will need to be acquired and the alignment of the proposed new bicycle and pedestrian lanes follow existing roads within the City of Vallejo.
A Notice of Exemption was filed by the City on June 03, 2020 at the County of Solano.
ATTACHMENTS
1. Reso. Clean California 01.25.2022_CAO Stamp
CONTACT
Melissa L. Tigbao, Acting Public Works Director (707) 648-4085 [email protected]
Mark Helmbrecht, Transportation Manager (707) 645-2601
[email protected]
RESOLUTION NO. 22- _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING THE
CITY MANAGER TO EXECUTE A COOPERATIVE AGREEMENT WITH CALTRANS TO
ACCEPT CLEAN CALIFORNIA GRANT FUNDS FOR
THE BAY TRAIL/VINE TRAIL PROJECT
WHEREAS, on October 23, 2018, the City Council adopted Resolution No. 18-095 N.C. authorizing an application to be submitted to the Metropolitan Transportation Commission (MTC) through Solano Transportation Authority (STA) for the Allocation of FY 2018-2019 Transportation Development Act Article 3 (TDA3) funds for PW9802: Bay Trail / Vine Trail Gap Closure Project (Bay Trail / Vine Trail Project) in the amount of $200,000.; and WHEREAS, on January 16, 2019, the City received notification from the Metropolitan Transportation Commission (MTC) stating the City received the full allocation of TDA3 funding for the Bay Trail / Vine Trail Project; and
WHEREAS, the Solano Transportation Authority (STA) Board adopted Resolution No. 2018-08 which put the City's Bay Trail / Vine Trail Project on its prioritized list of projects to seek funding from the MTC and other potential funding sources; and
WHEREAS, STA, working with the California Department of Transportation (Caltrans) and City staff, has recently identified the Clean California Program as an additional funding source for Bay Trail/Vine Trail Project enhancements. The Clean California Program is a new, two-year statewide program administered by Caltrans, with the goal of beautifying the state's right-of-way (State ROW); and
WHEREAS, STA and City staff have identified $1,000,000 in amenity improvements for the Bay Trail / Vine Trail Project along the State ROW (SR29 and SR37), which include, among other things, upgraded fencing, colored asphalt, and monument signs at gateways; and WHEREAS, Caltrans desires to allocate Clean California Grant funds to the City of Vallejo to pay for the enhancements to the Bay/Vine Trail Project and a Cooperative Agreement between the City and Caltrans is required to govern the transfer and proper use of these funds; and WHEREAS, the Bay Trail/Vine Trail Project will close existing gaps in the San Francisco Bay Trail and the Napa Valley Vine Trail within the bounds of the City by creating a continuous bicycle facility from the Vallejo Ferry Terminal to the Napa County line, using a combination of Class I, II, and IV facilities.
NOW, THEREFORE, BE IT RESOLVED that the Interim City Manager is hereby authorized and directed to execute a Co-op agreement with Caltrans and accept Clean California grant funds in a total amount not to exceed $1,000,000 to pay for enhancements to the City’s upcoming Bay Trail/Vine Trail project.
BE IT FURTHER RESOLVED that the Interim City Manager or his or her designee, shall return to the City Council to follow the two step budget modification process as part of accepting these project funds from Caltrans.
Adopted by the Council of the City of Vallejo at a special meeting held on January 25, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.F.
DATE: January 25, 2022
TO: Mayor and Members of the City Council
FROM: Mike Malone, Interim City Manager
SUBJECT: CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY FOR CALIFORNIA PROJECT HOMEKEY ROUND 2 FUNDS AND EXECUTE ALL
NECESSARY AGREEMENTS AND DOCUMENTS RELATED THERETO
RECOMMENDATION
Adopt a resolution authorizing the City Manager to apply for California Project Homekey funds in conjunction with Firm Foundation Community Housing and Shelter, Inc. for a 48-unit permanent supportive housing project at APN: 0067-140-150 on Broadway Street.
REASONS FOR RECOMMENDATION
Homekey is a state program to sustain and rapidly expand housing for persons experiencing homelessness or At Risk of Homelessness through the development of Permanent or Interim Housing. This program allows state, regional, and local public entities to develop a broad range of housing types and submit projects for funding consideration.
City Staff has met with other cities in Solano County and various non-profit providers to consider multiple project types. It has been determined that one project is viable and a strong candidate for Homekey Funds.
The submission of a Homekey application provides an opportunity to bring affordable housing units to the City for those experiencing homelessness. This is aligned with the City Council's FY 2020-2021 goal to increase housing affordability and address homelessness.
BACKGROUND AND DISCUSSION
Homekey Program
The California Department of Housing and Community Development (HCD) announced Round 2 of Homekey funds on September 9, 2021. The program makes $1.45 billion available in Homekey funding to rapidly expand housing inventory for people experiencing homelessness or At Risk of Homelessness (Target Population). Local public entities can submit a broad range of housing projects types, including but not limited to hotels, motels, hostels, single-family homes and multifamily apartments, adult residential facilities, and manufactured housing, and to convert commercial properties and other existing buildings to Permanent or Interim Housing for the Target Population.
Applications are scored on various factors, including the ability to expend funds timely and demonstrate operating leverage, development team and service provider experience, racial equity and community engagement, and community impact and site selection. All projects must be completed within eight months and be fully occupied shortly thereafter. Due to the expedited timeline, applicants may apply with desired partners meaning a formal Request for Proposals is not required.
The final application deadline is May 2, 2022; however, there is a possibility that funds will be exhausted before that time. Additionally, HCD will award an additional $10,000 per Assisted Unit as a bonus award for each Project with timely submission of a complete application to HCD by January 31, 2022. Therefore, it's in an applicant's best interest to apply before January 31, 2022.
Date: January 25, 2022
Subject: CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY FOR CALIFORNIA PROJECT HOMEKEY ROUND 2 FUNDS AND EXECUTE
ALL NECESSARY AGREEMENTS AND DOCUMENTS RELATED THERETO
Research Process
Following the Homekey Notice of Funding Availability (NOFA) release, City Staff convened a subcommittee of the Regional Homeless Workgroup to review the NOFA and consider potential projects. The subcommittee's charter was to "develop a housing project that will benefit the region and be eligible for Homekey 2.0 funds in a way that is collaborative, feasible, and well-informed so that homeless individuals have access to housing and quality support services that result in positive outcomes for the individual and our community". The subcommittee included representatives from the City of Fairfield, City of Vacaville, City of Suisun, City of Vallejo, and Shelter, Inc. A series of meetings were held to discuss project types, locations, partners, target populations, and funding options. Upon conclusion of that work, the subcommittee presented to the Regional Homeless Workgroup, who supported the recommendation of the subcommittee to pursue one to two viable permanent supportive housing projects that would target the chronically homeless population.
City Staff from Fairfield, Vacaville, and Vallejo continued to research potential housing projects. Projects opportunities in all three cities dwindled due to project costs, anticipated timing, lack of alignment with the Regional Homeless Workgroup's direction, or other challenges. After considering all options, only one project in Solano County stood out as viable given the cost, timeline, and Homekey requirements. This project is currently referred to as "The Broadway Project."
City Staff had a Pre-Application Consultation with HCD on January 3, 2022, wherein the City was encouraged to submit the proposed project and offered technical assistance.
Proposed Project and Partners
The Broadway Project is a 48-unit permanent supportive modular housing project designed to house chronically homeless individuals. If awarded, the City would help bring this project to fruition within eight months in partnership with Firm Foundation Community Housing, Shelter, Inc., and Factory OS.
Developer
Firm Foundation Community Housing (FFCH) is the non-profit development partner leading this project. Its mission is to end involuntary homelessness and create real solutions to the housing crisis. The non-profit is based in Castro Valley but has experience in other Bay Area cities, including San Leandro, Livermore, Hayward, and East Palo Alto. They currently have projects underway in Concord, Walnut Creek, Antioch, and other cities, including two Homekey projects with the City of Hayward.
Firm Foundation Community Housing has been working with Factory OS and the architecture firm, DAHLIN GROUP, on the project's design. The modular housing units would be manufactured by Factory OS on Mare Island and built by Cannon Constructors.
Service Provider and Operator
Shelter, Inc. has been designated as the project's proposed owner and operator. Shelter, Inc. is a non-profit dedicated to preventing and ending homelessness for low-income, homeless, and disadvantaged families and individuals by providing housing, services, support, and resources that lead to self-sufficiency. They are an experienced provider who operates in Contra Costa County, Solano County, and Sacramento County.
Shelter, Inc. provides services and programs, including eviction prevention, COVID rental assistance, interim housing, long-term housing, and low-income housing. This includes a range of supportive services for participants, such as case management and employment assistance.
Next Steps
Date: January 25, 2022
Subject: CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY FOR CALIFORNIA PROJECT HOMEKEY ROUND 2 FUNDS AND EXECUTE
ALL NECESSARY AGREEMENTS AND DOCUMENTS RELATED THERETO
Staff continues to work with Firm Foundation Community Housing and Shelter, Inc. to prepare the Homekey Round 2 application information. The City's contracted grant writing firm, California Consulting, is assisting with the compilation of all application requirements. We intend to submit a complete application by January 31st should the City Council authorize a resolution allowing the City to submit a Homekey Application for the Broadway Project. The anticipated project cost is $9,600,000; however, the authorization amount in the resolution is $20,000,000. This is based on the following instructions in the resolution template from HCD which states “The Department recommends identifying an authorized dollar amount that is at least double the anticipated award (based on current formula calculations). Award amounts are subject to change. If Applicant is ultimately awarded an amount in excess of the amount identified in the Authorizing Resolution, the Department will require a new Authorizing Resolution from Applicant before execution of a Standard Agreement.”
Additionally, the City is requesting funds from Solano County to support this project. On December 22, 2021, County Staff reached out to solicit American Rescue Plan Act (ARPA) fund proposals for affordable housing projects. Staff specifically requested shovel ready transient or permanent dwelling projects that support housing very low income, underserved and disadvantaged communities. Since the Broadway Project is very much aligned with these criteria, Staff feels it’s a strong project to submit a proposal for. The County informed us that the proposals would likely be presented to the Board of Supervisors on February 8, 2022.
FISCAL IMPACT
There is no impact on the general fund associated with this item.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378 (b).
ATTACHMENTS
1. Homekey Notice of Funding Availability
2. Broadway Project Pro Forma
3. Project Operational Budget - Draft
4. Firm Foundation Community Housing Brochure
5. Shelter, Inc. Brochure
6. Shelter, Inc. Flyer
7. Homekey Round 2 Resolution_CAO Stamp
8. 21_1104_Broadway_Mixed-Density-MODULAR (3)
CONTACT
Felicia Escover, Assistant to the City Manager (707) 648-4577 [email protected]
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF STATE FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670, 95833
P.O. Box 952054
Sacramento, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
September
9, 2021
MEMORANDUM
FOR: All Potential Applicants
FROM: Jenni
fer Seeger, Deputy Director
Division of State Financial Assistance
SUBJECT: Hom
ekey Program
Notice of Funding Availability, Round 2
The California Department of Housing and Community Development (Department) is pleased to announce the availability of approximately $1.45 billion of Homekey Program (Homekey) grant funding through this Round 2 Notice of Funding Availability (NOFA). Building on the success of both Project Roomkey and the first round of Homekey, this significant investment continues a statewide effort to sustain and rapidly expand housing for persons experiencing homelessness or At Risk of Homelessness, and who are, thereby, inherently impacted by or at increased risk for medical diseases or conditions due to the COVID-19 pandemic.
Of the $1.45 billion in Homekey funding, $1.2 billion is derived from the Coronavirus State Fiscal Recovery Fund (CSFRF) established by the federal American Rescue Plan Act of 2021 (ARPA) (Public Law 117-2) and $250 million is State General Fund. The $250 million in State General Fund money is intended to supplement the acquisition of, and to provide initial operating subsidies for, Homekey sites to promote project feasibility. Five percent of the $1.45 billion in Homekey funds is for Department administrative costs. Projects receiving an award from the state's direct allocation of the federal ARPA must expend the funds within eight months of the date of award. The portion of a project's award associated with State General Fund must be expended by June 30, 2026.
Due to the potential for program oversubscription, eligible applicants are encouraged to submit their completed application as soon as possible. The Department will be accepting the applications on a continuous, Over-the-Counter basis from the release of the Homekey application in late September until May 2, 2022, or until the available funds are exhausted, whichever occurs first. Applicants must submit a complete application available at https://homekey.hcd.ca.gov/content/apply.
On September 30, 2021, the Department will hold a webinar to review the Homekey NOFA and application process. To register, please go to the Department's Homekey webpage. To receive information on the workshop and other updates, please subscribe to the Department’s Homelessness Prevention Programs listserv at http://www.hcd.ca.gov/HCD_SSI/subscribe- form.html.
If you have any questions, please submit them to [email protected].
Homekey Program
Notice of Funding Availability, Round 2
Gavin Newsom, Governor
State of California
Lourdes M. Castro Ramírez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development 2020 West El Camino Avenue, Sacramento, CA 95833 Telephone: (916) 263-2771 Website: https://homekey.hcd.ca.gov/
H
omekey Program Email: [email protected]
September 9, 2021
Table of Contents
Article I – Program Overview ............................................................................................... 1 Section 100. Notice of Funding Availability (NOFA) ........................................................ 1 Section 101. Authorizing Legislation and Applicable Law ............................................... 1 Section 102. Program Timeline ....................................................................................... 2 Article II – Program Requirements ...................................................................................... 3 Section 200. Eligible Applicants ...................................................................................... 3 Section 201. Eligible Uses ............................................................................................... 4 Section 202. Eligible Projects .......................................................................................... 4 Section 203. Geographic Distribution and Set-Asides ..................................................... 5 Section 204. Program Deadlines ..................................................................................... 8 Section 205. Maximum Grant Amounts and Capital Funding Match ............................... 9 Section 206. Operating Subsidies and Match ............................................................... 10 Section 207. Bonus Awards .......................................................................................... 11 Section 208. Affordability Term ..................................................................................... 12 Section 209. Flexibility ................................................................................................... 12 Article III – Threshold and Scoring Criteria ........................................................................ 12 Section 300. Threshold Requirements .......................................................................... 12 Section 301. Permanent Housing Requirements .......................................................... 15 Section 302. Interim Housing Requirements ................................................................. 16 Section 303. Other Requirements ................................................................................. 17 Section 304. Application Scoring Criteria ...................................................................... 18 Article IV. Application Submission, Review, and Award Process ...................................... 22 Section 400. Application Process and Submission ........................................................ 22 Section 401. Pre-Application Consultation and Technical Assistance ........................... 23 Section 402. Award Process ......................................................................................... 23 Section 403. Appeals .................................................................................................... 23 Article V – Other Program Requirements .......................................................................... 24 Section 501. Housing First ............................................................................................ 24 Section 502. Tenant Selection ...................................................................................... 24 Section 503. Participation in Statewide HDIS/HMIS ...................................................... 25 Section 504. Relocation ................................................................................................ 25 Section 505. Accessibility and Non-Discrimination ........................................................ 25 Section 506. Prevailing Wages...................................................................................... 26 Section 507. Environmental Clearances ....................................................................... 26 Article VI – Program Operations ........................................................................................ 26 Section 600. Program Oversight ................................................................................... 26 Section 601. Reporting .................................................................................................. 26 Section 602. Disbursement of Grant Funds .................................................................. 27 Section 603. Legal Documents ..................................................................................... 28 Section 604. Sales, Transfers, and Encumbrances ....................................................... 29 Section 605. Defaults and Grant Cancellations ............................................................. 29 Article VII – Definitions ...................................................................................................... 29 Article VIII – Insurance Requirements ............................................................................... 32 Section 800. Insurance Requirements .......................................................................... 32 APPENDIX A: Capital Contributions to Projects* .............................................................. 35
Department of Housing and Community Development – Homekey NOFA Page | 1
HOMEKEY PROGRAM
NOTICE OF FUNDING AVAILABILITY
Article I – Program Overview
Section 100. Notice of Funding Availability (NOFA)
The California Department of Housing and Community Development (Department) is pleased to announce the availability of approximately $1.45 billion in Homekey funding to sustain and rapidly expand the inventory of housing for people experiencing homelessness or At Risk of Homelessness and who are, thereby, inherently impacted by or at increased risk for medical diseases or conditions due to the COVID-19 pandemic or other communicable diseases. Before the COVID-19 pandemic, homelessness data showed Black, Indigenous, and People of Color (BIPOC) were overrepresented in the homelessness system. The pandemic made racial disparities more apparent, and communities are dealing with the additional disproportionate impact of illness and death among people experiencing homelessness. Homekey recognizes these impacts and encourages Eligible Applicants to examine disproportionate impacts in their own communities and to develop strategies to address these impacts.
Homekey is an opportunity for state, regional, and local public entities to develop a broad range of housing types, including but not limited to hotels, motels, hostels, single-family homes and multifamily apartments, adult residential facilities, and manufactured housing, and to convert commercial properties and other existing buildings to Permanent or Interim Housing for the Target Population.
Of the $1.45 billion in Homekey grant funds, $1.2 billion is derived from the state's direct allocation of the federal Coronavirus State Fiscal Recovery Fund (CSFRF), which was established by the American Rescue Plan Act of 2021 (ARPA) (Pub.L. No. 117-2). In addition, $250 million is derived from the state's General Fund to supplement the acquisition of, and to provide initial operating subsidies for, Homekey sites.
Section 101. Authorizing Legislation and Applicable Law
Assembly Bill No. 140 (2021-2022 Reg. Sess.) provided the statutory basis for Round 2 of the Homekey Program by adding section 50675.1.3 to the Health and Safety Code (HSC), and it exempted certain Round 2 Homekey Projects from the California Environmental Quality Act (CEQA) by adding section 50675.1.4 to the HSC. The statutory scheme includes new construction of dwelling units as an eligible use and establishes a set-aside of funds for projects serving Homeless Youth and Youth at Risk of Homelessness.
HSC section 50675.1.3, subdivision (e) states, “The Department of Housing and Community Development may adopt guidelines for the expenditure of the funds appropriated to the department, and for the administration of the program. The guidelines shall not be subject to the requirements of Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2 of the Government Code.”
This NOFA serves as the Department’s guidelines for the expenditure of Homekey funds and the administration of the Homekey Program. As such, this NOFA establishes the terms, conditions, forms, procedures, and other mechanisms that the Department deems
Department of Housing and Community Development – Homekey NOFA Page | 2 necessary to exercise its powers and to perform its duties pursuant to the Homekey Program. The matters set forth herein are regulatory mandates and are adopted as regulations that have the dignity of statutes. (Ramirez v. Yosemite Water Company, Inc. (1999) 20 Cal. 4th 785, 799 [85 Cal.Rptr.2d 844].)
The Multifamily Housing Program (MHP) (Chapter 6.7 (commencing with Section 50675) of Part 2 of Division 31 of the HSC), and as subsequently amended, is hereby incorporated by reference. In accordance with HSC section 50675.1.3, subdivision (d), in the event of a conflict between this NOFA and the MHP, the provisions of this NOFA are controlling.
The MHP Final Guidelines (MHP Guidelines), effective June 19, 2019, and as subsequently amended, are hereby incorporated by reference. In the event of a conflict between any of this NOFA and the MHP Guidelines, the provisions of this NOFA are controlling.
The Department will only amend this NOFA as necessary and in accordance with the Department's guideline authority pursuant to HSC section 50675.1.3, subdivision (e).
All other criteria and matters set forth within the NOFA shall also govern the Tribal Entity set-aside that is further described below, unless and except to the extent expressly provided to the contrary by terms set forth within this NOFA and subject to any potential modification or waiver under or pursuant to Assembly Bill No. 1010 (Stats.2019, c. 660), which is set forth in HSC section 50406, subdivision (p).
Section 102. Program Timeline
Homekey funds will be available to Eligible Applicants on a continuous, Over-the-Counter (OTC) basis, rather than on a competitive basis. The following table summarizes the anticipated Homekey Program timeline.
Department of Housing and Community Development – Homekey NOFA Page | 3 Table 1: Anticipated Timeline for Homekey Applications
The Department reserves the right to modify the projected timeline at any time.
Article II – Program Requirements
Section 200. Eligible Applicants
i. Cities, counties, cities and counties, and all other state, regional, and Local Public Entities, including councils of government, metropolitan planning organizations, and regional transportation planning agencies designated in Section 29532.1 of the Government Code; or
ii. Tribal Entities.
For purposes of this NOFA, a “Local Public Entity” is defined in accordance with HSC section 50079. Such definition includes the duly constituted governing body of an Indian reservation or rancheria; a tribally designated housing entity, as specified; and a housing authority, as specified.
Each of the foregoing entities may apply independently, or each entity may apply jointly with a nonprofit or for-profit corporation as a Co-Applicant.
NOFA release September 9, 2021
Application release Late September 2021
Stakeholder Webinar September 30, 2021
Final day to submit an application within geographic
set-asides and within period for timely submission of
application bonus award
January 31, 2022
Application period for statewide pool opens February 1, 2022 Final application due date May 2, 2022, or until funds are exhausted, whichever occurs first
Award announcements
Continuous, with individual awards
generally announced within 45 days of
the Department’s receipt of a complete
and accurate application and all
required supplemental documentation
Standard Agreements issued
Continuous, after the Department’s
receipt of required information and
documentation
Grantee Expenditure and Program Report, annually for
five years subsequent to contract execution Annually by January 31
Department of Housing and Community Development – Homekey NOFA Page | 4 Section 201. Eligible Uses
Awarded funds must be used to provide housing for the Target Population of individuals and families experiencing Homelessness or who are At Risk of Homelessness and who are inherently impacted by or at increased risk for medical diseases or conditions due to the COVID-19 pandemic or other communicable diseases. With respect to the list of eligible uses below, an Eligible Applicant may choose to target Project Roomkey properties, or other, non-Project Roomkey properties. The list of eligible uses is as follows:
i. Acquisition or Rehabilitation, or acquisition and Rehabilitation, of motels, hotels, hostels, or other sites and assets, including apartments or homes, adult residential facilities, residential care facilities for the elderly, manufactured housing, commercial properties, and other buildings with existing uses that could be converted to permanent or interim housing.
ii. Master leasing of properties for non-congregate housing. iii. Conversion of units from nonresidential to residential. iv. New construction of dwelling units.
v. The purchase of affordability covenants and restrictions for units. vi. Relocation costs for individuals who are being displaced as a result of the Homekey Project.
vii. Capitalized operating subsidies for units purchased, converted, constructed, or altered with funds provided pursuant to HSC section 50675.1.3.
Section 202. Eligible Projects
The Department welcomes and will consider a variety of innovative housing solutions as eligible projects. The following list of eligible projects is not exhaustive. i. Conversion of nonresidential structures to residential dwelling units. ii. Conversion of commercially zoned structures, such as office or retail spaces, to residential dwelling units.
iii. Adult residential facilities, residential care facilities for the elderly, manufactured housing, and other buildings with existing residential uses. iv. Multifamily rental housing projects.
v. Excess state-owned properties.
vi. Shared housing or scattered site housing is permitted as long as the resulting housing has common ownership, financing, and property management, and each household signs a lease.
vii. The Department may, in its sole and absolute discretion, provide express written approval of structures lacking a permanent foundation, such as manufactured homes,
Department of Housing and Community Development – Homekey NOFA Page | 5 recreational vehicles, and floating homes, for temporary use only. The Department encourages applicants to explore financing alternatives to Homekey for such structures. Applicants that wish to access Homekey funds for these special uses shall submit, in their application, a detailed explanation of how the use will meet all Homekey Program requirements, including the requirements for use and affordability restrictions set forth at Section 208 of this NOFA.
Applicants seeking the Department’s approval of structures lacking a permanent foundation are encouraged to discuss their options at the required pre-application consultation.
viii. Existing Homekey Assisted Units, previously awarded under the first round of Homekey funding, are ineligible for funding under this NOFA.
Section 203. Geographic Distribution and Set-Asides
COVID-19 impacts people who are experiencing or who are at risk of Homelessness throughout California. As such, the Department would like to ensure jurisdictions throughout the state have an equitable opportunity to apply for Homekey funds to protect the health and safety of their most vulnerable residents.
To this end, the Department has divided the state into eight regions, as outlined in Table 2, below. The regions are largely aligned with the various Councils of Government (COGs). As detailed in Table 3 below, each region has funding reserved. Each region's share of the Homekey allocation is calculated based on its proportionate share of persons experiencing homelessness as indicated by both the sheltered and unsheltered 2019 Homeless Point-in- Time (PIT) counts, plus its proportionate share of extremely low-income (ELI) renter households that are paying more than 50 percent of their income for rent.
The Department has established a four-month priority application period from the release date of the Homekey application in late September through January 31, 2022. During this prioritization period, the Department will group applications into one of the eight geographic regions, unless the application is prioritized for the Homeless Youth or Tribal Entity set- asides.
After January 31, 2022, the Department will stop grouping applications by geographic region, and instead deploy unused funds from any undersubscribed geographic region(s) to fund subsequent applications statewide. The set-aside funding for Homeless Youth and Tribal Entities will remain unchanged. The Department will also redeploy undersubscribed and unused funds beginning May 2, 2022, as specified at Section 400 of this NOFA.
To further encourage the timely submission of Homekey applications, the Department will also award a bonus to applications submitted by January 31, 2022, as further detailed in Section 207.
Department of Housing and Community Development – Homekey NOFA Page | 6 Table 2: Counties by Geographic Distribution through January 31, 2022
Counties by Geographic Distribution
Los Angeles County San Joaquin Valley Central Coast Balance of State (Cont.) Bay Area Fresno Monterey Lassen
Alameda Kern San Benito Mariposa
Contra Costa Kings San Luis Obispo Mendocino
Marin Madera Santa Barbara Modoc
Napa Merced Santa Cruz Mono
San Francisco San Joaquin Balance of State Nevada
San Mateo Stanislaus Alpine Plumas
Santa Clara Tulare Amador Shasta
Solano San Diego County Butte Sierra
Sonoma Sacramento Area Calaveras Siskiyou
Southern California El Dorado Colusa Tehama
Imperial Placer Del Norte Trinity
Orange Sacramento Glenn Tuolumne
Riverside Sutter Humboldt
San Bernardino Yolo Inyo
Ventura Yuba Lake
Table 3: Estimated Homekey Geographic Allocations
Set-Asides
The $1.45 billion in Homekey funds will be allocated as follows:
Table 4: Homekey Funding Categories
Region PIT Count
Severely
Rent-Burdened
ELI
CSFRF
Allocation
GF
Allocation
Los Angeles County 58,936 395,380 $296,715,462 $61,966,491 Bay Area 35,028 196,270 $165,312,376 $34,524,079
Southern CA 15,360 188,835 $101,785,576 $21,257,049
San Joaquin Valley 10,064 100,400 $60,041,459 $12,539,146 San Diego County 8,102 88,470 $50,514,984 $10,549,623
Sacramento Area 8,167 68,640 $45,065,261 $9,411,495
Central Coast 8,157 35,795 $35,671,365 $7,449,660
Balance of State 7,464 30,834 $32,093,517 $6,702,457
Category CSFRF
Allocation GF Allocation
Total Homekey Allocation $1,200,000,000 $250,000,000
Total Geographic Allocation $787,200,000 $164,400,000
Discretionary Reserve at 20% $196,800,000 $41,100,000
State Administrative at 5% $60,000,000 $12,000,000
Tribal Set-Aside at 5% $60,000,000 $12,500,000
Homeless Youth Set-Aside at 8% $96,000,000 $20,000,000
Department of Housing and Community Development – Homekey NOFA Page | 7 The Department will reserve 20 percent of the Homekey money to address unforeseen circumstances and to ensure that funding is effectively aligned with need. (For instance, the Department may use this reserve money to fund high-scoring projects in oversubscribed regions.)
Of the total amount provided under this NOFA, set-asides shall be reserved for Homeless Youth and Tribal Entity Projects meeting the criteria set forth below, and in the amounts set forth in Table 4 above. Unless otherwise indicated, all scoring criteria and other NOFA provisions shall govern the set-aside awards provided under this NOFA.
1. Homeless Youth: Pursuant to HSC section 50675.1.3, subdivision (c), the Department will set aside eight percent (8%) of Homekey funding for Projects serving Homeless Youth, or Youth at Risk of Homelessness, as defined in 24 Code of Federal Regulations (CFR) part 578.3. Projects within this set-aside may expand the Target Population to include current and former foster youth through the age of 25.
This set-aside is not subject to geographic allocation, but the Department will aim to promote geographic equity. Homekey Projects are not required to serve Homeless Youth, or Youth at Risk of Homelessness. Homekey Projects proposing to serve Homeless Youth, or Youth at Risk of Homelessness, may also serve other qualifying members of the Target Population.
Projects that meet the threshold requirements of Sections 300-303, as well as the following criteria, will be prioritized for Homeless Youth set-aside funds:
- Have at least 25 percent (25%) of Assisted Units reserved for Homeless Youth or Youth at Risk of Homelessness; (See Section 304, 4a for points awarded) - Have jointly applied and/or partnered with a nonprofit corporation(s), including community-based organization(s), with experience serving Homeless Youth, or Youth at Risk of Homelessness; and (see Section 304, 2a-c for points awarded) - Have reasonable proximity to youth-centered amenities, including, but not limited to, community colleges, universities, trade schools, apprenticeship programs, employment programs, childcare centers for parenting youth, and community centers for youth (e.g., LGBTQ+ centers, drop-in youth centers). (See Section 304, 4g for points awarded)
The Department will also prioritize Projects that provide supportive services for Youth Assisted Units using a Positive Youth Development (PYD) model and trauma- informed care. Services may include, but are not limited to, case management, income supports, educational and employment counseling, life skills, legal assistance, health and wellness, and family connection services.
2. Tribal Entities: The Department will set aside five percent (5%) of the Homekey funding for Eligible Applicants that meet the definition of a Tribal Entity, as set forth and provided in this NOFA. This set-aside is not subject to geographic allocation, but the Department will aim to promote geographic equity.
Department of Housing and Community Development – Homekey NOFA Page | 8 The Department will endeavor to provide comprehensive technical assistance to Tribal Entities, and Tribal Entities are highly encouraged to utilize available technical assistance throughout the application process and during implementation of the Project.
The requirements set forth in this NOFA are subject to AB 1010 (Stats.2019, c. 660), which is set forth in HSC section 50406, subdivision (p). Accordingly, and pursuant to HSC section 50406, subdivision (p), (a) where the provisions of tribal law, tribal governance, tribal charter, or difference in tribal entity or legal structure would cause a violation or not satisfy the requirements of this NOFA, said requirements may be modified as necessary to ensure program compatibility; and (b) where provisions of tribal law, tribal governance, tribal charter, or difference in tribal entity legal structure or agency create minor inconsistencies (as determined by the Director of the Department or a duly authorized designee thereof) with the requirements set forth in this NOFA, the Department may waive said requirements, as deemed necessary, to avoid an unnecessary administrative burden. Matters set forth or otherwise provided for in this NOFA that may be modified or waived include, without limitation, threshold scoring requirements and any other matters set forth in HSC section 50406, subdivision (p)(2). Tribal Applicants are accordingly encouraged to discuss any such potential modifications or waivers and their options in that regard at the required pre- application consultation.
Section 204. Program Deadlines
Capital funds must be expended within eight months of the date of award. For Projects that involve acquisition and are receiving capital awards, Grantees must expend the funds by the expenditure deadline and the project escrow must be closed by the expenditure deadline. To meet this requirement, the Department will provide ongoing support to assist Grantees and has developed an accelerated award and disbursement process.
Additionally, Grantees shall complete all applicable construction and/or Rehabilitation within 12 months of the date of award. All Projects shall achieve a full occupancy (fully occupied with consideration for an average of 10% vacancy rate at any given time) within 90 days of construction and/or Rehabilitation completion. The Grantee may ask the Department for an extension for construction and/or Rehabilitation completion, where it is clear that the extension is due to circumstances or conditions beyond their control and granting an extension will enable the Project to complete construction and/or Rehabilitation or achieve full occupancy of the Assisted Units. In cases where an extension for construction and/or Rehabilitation completion is granted by the Department, the deadlines for capital fund expenditure and full occupancy may be extended within the constraints of applicable law.
Pursuant to 31 CFR part 35.5, the Department may reimburse eligible costs incurred beginning on March 3, 2021. Applicants are encouraged to discuss their options at the required pre-application consultation.
All operating funds must be fully expended by the Grantee by no later than June 30, 2026.
Department of Housing and Community Development – Homekey NOFA Page | 9 Section 205. Maximum Grant Amounts and Capital Funding Match
Homekey will fund a maximum grant amount per door, pursuant to the conditions of this section, which includes both the acquisition cost and any needed Rehabilitation or new construction. The award will be the lower of the maximum grant amount, or the sum of the acquisition amount supported by an appraisal and any additional construction and Rehabilitation expenses as supported by documentation required by the Department. "Door" refers to units at the time of the acquisition, which may differ from the number of units that are available after a conversion of the property. For those projects that undergo a future conversion, the number of units may need to be reduced in order to accommodate kitchenettes, additional bedrooms, space for supportive services and other amenities. For new construction and conversion of office, commercial, or other non- residential structures into residential dwelling units, Homekey will fund a maximum grant amount per completed Assisted Unit serving the Target Population, or an amount as supported by an appraisal, whichever is lower. “Assisted Unit” refers to units that are available after the construction or conversion of the property.
The Department will contribute a baseline amount per door, as outlined below, in whichever category is higher for the Assisted Unit. This baseline contribution does not require a local match.
Unit Size -- Baseline Capital Amounts:
i. Studio or one-bedroom units will receive a baseline amount of $150,000 per door. ii. Two-bedroom units will receive a baseline amount of $175,000 per door. iii. Three-bedroom or larger units will receive a baseline amount of $200,000 per door.
Note that Homekey will fund “doors” based upon the number of units and unit size at the time of acquisition. In situations where units are combined to make larger units, awards will default to the number of doors and size of units at acquisition. In situations where multi- bedroom (two or more bedrooms) units at acquisition are divided into smaller unit sizes, awards will default to the number of doors and size of units with the lower baseline amount per door.
OR
Sub-Populations Served -- Baseline Capital Amounts:
i. Assisted Units reserved for those experiencing Chronic Homelessness will receive a baseline amount of $200,000 per door.
ii. Assisted Units reserved for Homeless Youth or Youth at Risk of Homelessness will receive a baseline amount of $175,000 per door.
Additional Contribution Amount – Local Match
Beyond the applicable baseline amount, the Eligible Applicant may leverage a 1:1 local match to provide up to $100,000 in additional funds per door. For example, where the Applicant shows $100,000 in matching funds, the Department will fund no more than $250,000 for a 1-bedroom Assisted Unit, $275,000 for a 2-bedroom Assisted Unit,
Department of Housing and Community Development – Homekey NOFA Page | 10 $300,000 for a 3+ bedroom Assisted Unit, $300,000 for an Assisted Unit serving those experiencing Chronic Homelessness, and $275,000 per door for an Assisted Unit serving Homeless Youth/Youth at Risk of Homelessness.
Appendix A shows how maximum funding awards from Homekey vary with different per- door costs, unit types, and Applicant contribution levels.
For relocation costs, the Department will pay for one-half of the relocation cost per door in addition to the capital award. For example, if a Project includes $15,000 in relocation costs, then the Department will pay for $7,500 of that relocation cost.
For the purchase of affordability covenants and restrictions, and for master-leasing, the Department may size the award per door based on a recent market study within the past year which conforms to guidelines adopted by the Tax Credit Allocation Committee (TCAC), and/or a rent roll, and/or other supporting documentation. For these uses, the maximum Homekey contribution per door shall not exceed the maximum amounts referenced in this section for acquisition, Rehabilitation, and new construction.
Section 206. Operating Subsidies and Match
i. Where an operating subsidy is requested, the total amount of operating subsidy per Assisted Unit is limited as follows:
a. Assisted Units reserved for those experiencing Chronic Homelessness, for Homeless Youth, or for Youth at Risk of Homelessness shall not exceed $1,400 per month; and
b. All other Assisted Units shall not exceed $1,000 per month. ii. The total duration of the operating subsidy (as described in i. above) is tied to the amount of the Applicant’s matching funds, and is limited as follows:
a. If Projects can demonstrate a commitment of three years of non-Homekey operating funds for Assisted Units, the Department will provide an operating subsidy sized for two years.
b. If Projects can demonstrate a commitment of four or more years of non-Homekey operating funds for Assisted Units, the Department will provide an operating subsidy sized for three years.
c. If Projects have application scores of 140 or more, the Department may consider providing an operating subsidy sized for three years without the Applicant demonstrating a commitment of four or more years of non-Homekey operating funds.
iii. Operating subsidy may pay for necessary, recurring Project Operating Expenses in an amount approved by the Department. Qualifying expenses include utilities, maintenance, management fees, taxes, licenses, and supportive services costs, but not debt service or required reserve account deposits. Operating Expenses should be included in the Project’s submitted budget.
Department of Housing and Community Development – Homekey NOFA Page | 11 iv. If requesting an operating subsidy, the Eligible Applicant must submit a letter of support from the local Continuum of Care (CoC) or Housing Authority confirming the need for an operating subsidy and evidencing that other operating funding, such as rental subsidies, were sought for the Project, but the funding isn’t available for this use. A letter template and a list of potential Homekey complementary funding can be found on the Homekey webpage.
v. The Homekey-funded portion of the operating subsidy must be expended (liquidated) by June 30, 2026, with the Grantee establishing a capitalized operating subsidy reserve and disbursing the funds as outlined in this NOFA. vi. Eligible Applicants are required to demonstrate a five-year commitment to provide operating funds for the proposed project. The first two years of operating funds may include an award from Homekey. Operating match may be obtained from any source, including any federal, state, local, private, or philanthropic source. Eligible Applicants will have an opportunity to discuss the match requirements and potential match sources during the pre-application consultation.
Additionally, the following requirements apply to operating match contributions:
i. The Eligible Applicant must ensure the laws governing any funds to be used as matching contributions do not prohibit those funds from being used to match Homekey funds; and
ii. If the State General Funds are used to satisfy the matching requirements of another program, then funding from that program may not be used to fulfill the matching requirements of the Homekey Program.
Section 207. Bonus Awards
Timely Submission of Application
The Department will award an additional $10,000 per Assisted Unit as a bonus award for each Project with a timely submission of a complete application to the Department by January 31, 2022. Application packages that are incomplete or that do not meet the filing requirements will not be awarded the bonus award. This bonus may be used for either operating or capital expenses.
Expedited Occupancy
The Department will award $10,000 per Assisted Unit as a conditional bonus amount for Projects meeting the following expedited occupancy timeframe:
i. Project’s Assisted Units achieve full occupancy (with consideration for an average of 10 percent vacancy) within eight (8) months of the date of award.
This bonus award can be used for operating costs only, including the reimbursement of operating costs already incurred. Projects eligible for this bonus award must commit to achieving full occupancy within eight (8) months after the award date. Projects will not receive the bonus award if reaching full occupancy in eight (8) months was not planned in their application, nor required in their Standard Agreement.
Department of Housing and Community Development – Homekey NOFA Page | 12
The Department will not disburse the conditional bonus amount until proof of full occupancy (rent roll) is provided to the Department within eight (8) months of the date of award. Once the documentation is deemed sufficient by the Department, the Grantee may submit a request for funds disbursement. If Grantee fails to meet the expedited occupancy timeframe as indicated in their application, the Department may reallocate the conditional bonus amount to fund other Eligible Applicants.
Section 208. Affordability Term
The Grantee shall duly encumber all Interim Housing, Transitional Housing, and Congregate Shelter Projects with a 15-year covenant, declaration, regulatory agreement, or similar use restriction that (a) is recorded in first position against the Project real property for the benefit of the Department, (b) restricts the use, operation, occupancy, and affordability of the Project in accordance with all applicable requirements of this NOFA and all other Program requirements, and (c) is otherwise in form and substance acceptable to the Department.
The Grantee shall duly encumber all Permanent Housing Projects with a 55-year covenant, declaration, regulatory agreement, or similar use restriction that (a) is recorded in first position against the Project real property for the benefit of the state, regional, local, or tribal Grantee, (b) restricts the use, operation, occupancy, and affordability of the Project in accordance with all applicable requirements of this NOFA and all other Program requirements, (c) duly names the Department as a third party beneficiary with the right and privilege, but not the obligation, of enforcement thereof, and (d) is otherwise in form and substance acceptable to the Department.
Section 209. Flexibility
The Department recognizes the limited availability of local, state, and federal funds, and the corresponding imperative for flexibility in the Homekey Program. Therefore, subject to the Department’s advance written approval, a Grantee may use a capital expenditure award to fund the proposed project’s operating costs, or an operating award to fund the proposed capital expenditure, so long as the aggregate Homekey award is expended on eligible uses.
Article III – Threshold and Scoring Criteria
Section 300. Threshold Requirements
To be eligible to receive funding, all Projects must meet the following requirements as they relate to the Eligible Applicant and the project types:
i. Applications may be submitted independently by an Eligible Applicant, as defined in Section 200 and Article VII. Alternatively, each of the foregoing Eligible Applicants may apply jointly with a nonprofit or for-profit corporation as Co-Applicant. ii. Projects must serve persons qualifying as members of the Target Population. iii. Applications must include an initial plan for providing supportive services based on the anticipated needs of the Target Population and any proposed sub-populations to be served by the Project. The initial plan shall be reasonably detailed and
Department of Housing and Community Development – Homekey NOFA Page | 13 comprehensive, as determined by the Department in its sole and absolute discretion.
The supportive services plan shall provide a description of the services that will be available at the housing site including but not limited to case management, behavioral health services, physical health services, assistance obtaining benefits and essential documentation, and education and employment services. The plan shall include a description of the on-site staffing plan proposed to deliver these services. Also, the plan shall describe the approach to securing and/or connecting residents to off-site services including primary care and other needed physical health and behavioral health services as well as other tenancy supports.
iv. Applications must include an overview of the plan and timeline for any required entitlements, permits, and environmental clearances. Eligible Applicants will have an opportunity to discuss their land use and environmental clearance plans, and related statutory authorities during the pre-application consultation. v. Applications must include a completed Racial Demographic Data Worksheet, which reports CoC outcomes by race and ethnicity. The completed worksheet may be submitted by the Applicant and the template can be found on the Homekey webpage.
vi. The Grantee shall have site control of the property at the time of application, and such control shall not be contingent on the approval of any other party. The status and nature of the Grantee's title and interest in the property shall be subject to the Department's approval. Site control may be evidenced by one of the following:
a. Fee title;
b. A leasehold interest on the property with provisions that enable the lessee to make improvements on and encumber the property provided that the terms and conditions of any proposed lease shall permit compliance with all program requirements;
c. A leasehold estate held by a Tribal Entity in federal tribal trust lands property, or a valid sublease thereof that has been or will be approved by the Bureau of Indian Affairs;
d. An executed disposition and development agreement, or irrevocable offer of dedication to a public agency;
e. A sales contract, or other enforceable agreement for the acquisition of the property;
f. A letter of intent, executed by a sufficiently authorized signatory of the Eligible Applicant, that expressly represents to the Department, without condition or reservation, that, upon successful application, the Eligible Applicant shall purchase or otherwise acquire a sufficient legal interest in the property to accomplish the purpose of the award. The letter of intent must also be acknowledged by the party selling or otherwise conveying an interest in the subject property to the Eligible Applicant. If this form of evidence is relied upon at the time of application, the Department may impose additional milestones, in the Standard Agreement, regarding increased evidence of eventual site control closer to the likely close of escrow; or
Department of Housing and Community Development – Homekey NOFA Page | 14 g. Other forms of site control that give the Department assurance (equivalent to items a. through f. above) that the Applicant will be able to complete the Project in a timely manner and in accordance with all the Program's objectives and requirements.
h. For Applicants proposing sites that will require a use change for permanent housing, there should be a commitment and plan to facilitate or expedite those processes, so as to not delay expenditure and occupancy requirements. vii. The Eligible Applicant applying for the Homekey funding is the entity that the Department relies upon for experience and capacity, and will control the project during acquisition, development, and occupancy.
viii. A development plan that supports acquisition of a site and fund expenditure before all program deadlines and demonstrates evidence of strong organizational and financial capacity to develop the project.
ix. Assisted Units and other units of the Project must meet all applicable state and local requirements pertaining to rental housing, manufactured housing, including but not limited to requirements for minimum square footage, and requirements related to maintaining the project in a safe and sanitary condition. x. Applicants and Co-Applicants must be in good standing with the State of California and all agencies and departments thereof. By way of example and not limitation, an Applicant and Co-Applicant must be qualified to do business in the State of California and must be in good standing with the California Secretary of State and the California Franchise Tax Board. Applicants that are delinquent in meeting the material requirements of previous Department awards may, in the Department’s reasonable discretion, fail threshold review.
xi. The Department will require Eligible Applicants to submit a complete application with all required documents. The Department reserves the right to request clarification of unclear or ambiguous statements made in an application and other supporting documents.
xii. Relocation Assistance Narrative. Applicant shall submit a concise, sufficiently detailed narrative to demonstrate its consideration of, and early engagement with, applicable relocation assistance laws and requirements. (This Relocation Assistance Narrative does not take the place of the relocation plan, or the Certification Regarding Non-Application of Relocation Benefits and Indemnification Agreement, that the Grantee shall submit as a condition of funding.) Applicant’s Relocation Assistance Narrative shall include or identify the following:
a. A diagrammatic sketch of the Project site.
b. Clear, high-resolution photographs of the Project site and all improvements thereon (e.g., buildings, parking lots, billboards).
c. The projected dates of any Homekey-funded acquisition, construction, Rehabilitation, demolition, or similar development activities at the Project site.
Department of Housing and Community Development – Homekey NOFA Page | 15 d. A description of any persons, businesses, or farm operations that will or may be displaced from the Project site by the foregoing development activities. Applicant shall specify whether any such displacement will be permanent or temporary. i. If no such displacement will occur, Applicant shall conclude the narrative by expressly confirming that Applicant’s eligible use(s) of the funds will not result in the displacement of any persons, businesses, or farm operations from the Project site.
ii. If such displacement will occur, Applicant shall further develop the narrative by including the additional elements set forth at (e) – (i) below. e. A description and evidence of attempts made to maintain the tenure of existing residents that may qualify under the criteria for the Target Population. f. A description of the aggregate relocation needs of the persons, businesses, or farm operations that will or may be displaced by the Homekey-funded activities. g. A brief description of how those relocation needs will be met, as well as the Applicant’s projected timeline for fully meeting those needs, including the dates of planned notices to displaced persons, businesses, or farm operations. h. An identification of the Applicant’s relocation consultant and/or relocation services provider in connection with the project site. Applicant shall also submit legible copies of its services contract or letter of intent with or to the relocation consultant and/or relocation services provider.
i. Applicant’s cost estimate (and associated funding strategy) for providing relocation assistance and benefits to the persons, businesses, or farm operations that will or may be displaced by the Homekey-funded activities.
Section 301. Permanent Housing Requirements
In addition to Section 300 above, Permanent Housing projects will also be evaluated on the following requirements:
Department of Housing and Community Development – Homekey NOFA Page | 16 i. Funding commitments or other reasonable assurance to cover operations and service costs with specific funding sources (government/philanthropic/private) for the proposed project for five (5) years and a budget which covers operations and services costs through year 15 from the recordation of the use restriction. ii. If the Eligible Applicant is acquiring, rehabilitating, and operating a Permanent Housing project, the Eligible Applicant or Co-Applicant shall demonstrate the following minimum experience requirements:
a. Development, ownership, or operation of a project similar in scope and size to the proposed project; or development, ownership, or operation of at least two affordable rental housing projects in the last ten years, with at least one of those projects containing at least one unit housing a tenant who qualifies as a member of the Target Population.
b. The property manager and supportive service provider shall have three or more years of experience serving persons of the Target Population. If a property manager is not yet selected for the proposed project, the Eligible Applicant shall certify that this requirement will be reflected in any future solicitation or memorandum of understanding
c. Experience administering a Housing First program that includes principles of harm reduction and low barriers to entry.
iii. One-for-one replacement of assisted housing
a. If the acquired housing or site is to be redeveloped/repositioned as part of the locality's overall goal to address the needs of the Target Population and the community, the Applicant shall provide as part of the application a commitment to ensure one-for-one replacement of units.
b. If the target site is going to be demolished before any occupancy by the Target Population, no one-for-one replacement commitment needs to be provided. The unit mix will be evaluated based on the project proposal. c. The application shall include a site map indicating the original target housing location and all proposed housing location(s). If all proposed housing will be located within the neighborhood, no additional documentation is necessary. If replacement housing is proposed outside the target neighborhood, the application must also include a justification explaining why it is necessary to locate this replacement housing outside the target neighborhood (i.e., offsite) and how doing so supports and enables the Target Population to maintain housing.
Section 302. Interim Housing Requirements
In addition to Section 300 above, Interim Housing projects will also be evaluated on the following requirements:
i. Funding commitments or other reasonable assurance to cover operations and service costs with specific funding sources (government/philanthropic/private) for the
Department of Housing and Community Development – Homekey NOFA Page | 17 proposed project for five (5) years and submit a budget to cover operations and services costs through year 15 from the recordation of the use restriction. ii. If the Eligible Applicant is acquiring, rehabilitating, and/or operating an Interim Housing project, the Eligible Applicant or Co-Applicant shall demonstrate the following minimum experience requirements:
a. Successful development, ownership, or operation of an Interim Housing project, such as an emergency shelter or Transitional Housing for at least three of the last ten years for individuals who qualify as members of the Target Population; b. Experience in linking Interim Housing program participants to Permanent Housing to ensure long-term housing stability; and
c. Experience administering a Housing First program that includes principles of harm reduction and low barriers to entry.
Section 303. Other Requirements
i. Units serving the Target Population and occupied units serving ELI households are eligible for funding.
a. Homekey may fund all units in a project or a portion of the units. If seeking Homekey funding for a portion of the units in a given project, Applicants must identify committed sources for the non-Homekey units. The non-Homekey units are not required to serve the Homekey Target Population.
b. If, at the time of acquisition, an existing tenant’s household income is at or below the ELI limit, but the tenant does not qualify as a member of the Target Population, the tenant may remain in place and the unit may still be funded by Homekey. When, in the course of normal tenant turnover, the ineligible household moves from the unit, the unit shall thereafter be occupied by the Target Population. There should be no more than 49 percent of the Assisted Units that do not meet the Target Population. An existing household who meets the Target Population definition or was a member of the Target Population at the time they moved into the property will not be counted towards the 49 percent cap. Evidence confirming that existing tenants qualify as either ELI or Target Population will be required of the Applicant.
ii. At year 15 from the recordation of the use restriction, in circumstances where the Grantee has exhausted available operating funding and demonstrated to the Department that the Project is no longer feasible, the Department may approve an increase in income levels, to the minimum extent required for fiscal integrity, in five percent increments of Assisted Units up to 50 percent AMI.
iii. The Department reserves the right to set restrictions on the unit mix, rent levels, and other factors deemed necessary. To the maximum extent possible, these changes shall minimize the impact on the lowest income Project residents and shall be phased in as gradually as possible. If, following any increase in rents and income limits, or modification of Target Population occupancy requirements, new resources become available, or market demand changes, allowing reversion to the former income and
Department of Housing and Community Development – Homekey NOFA Page | 18 rent limits or Target Population occupancy requirements, the Department may re- impose these income limits and rent limits or Target Population occupancy requirements, in whole or in part, subject to an analysis of Project feasibility.
iv. In addition to Section 300 above, Applicants purchasing affordability covenants and restrictions will also be evaluated on the following requirements:
a. The Grantees that purchase affordability covenants and restrictions for existing residential units shall restrict those units to individuals and families who are Homeless or who are At Risk of Homelessness, as defined in 24 CFR part 578.3.
Such restriction shall run for at least 15 years.
v. In addition to Section 300 above, master leasing projects will also be evaluated on the following requirements:
a. The Grantee shall provide a 15-year plan from the recordation of the use restriction to cover operations and service costs for the Project with specific funding sources (government/philanthropic/private). The Department may waive the requirement for a 15-year plan to cover operating and services costs in cases where master-leased units are intended for a shorter-term need, including, but not limited to, the housing of individuals temporarily displaced as a result of Rehabilitation, or immediate and short-term placement of individuals while permanent units are under construction.
b. The Department can consider and has the discretion to approve other master leasing timeframes and scenarios. Applicants are encouraged to discuss their options at the required pre-application consultation.
Section 304. Application Scoring Criteria
In addition to meeting the other minimum program requirements outlined in Article III, Applicants must score a minimum of 120 points to be eligible for funding. Scores will be based on the following:
Table 5: Homekey Application Scoring Criteria
Categories and Maximum
Point Scores Evaluation Criteria
1. Ability to expend funds
timely and demonstration
of operating leverage
(Up to 40 points)
a. Identification of the site suitable for development and evidence of site control, or a plan and timeline for obtaining site control along with other supporting evidence (e.g., letter of intent, an exclusive negotiating agreement, ground lease, etc.). NOTE: Sections 300-303 of this NOFA further outline site control requirements related to specific project type. (Up to 20 points)
- Fee title/leasehold (20 points)
- Option agreement/sales contract (20 points)
- Exclusive negotiating agreement (15 points)
- Letter of intent (15 points)
b. Documented commitment of non-Homekey rental or operating subsidies that will be used to maintain the ongoing affordability of the project. (Up to 20 points)
Department of Housing and Community Development – Homekey NOFA Page | 19 Categories and Maximum
Point Scores Evaluation Criteria
Project-Based or Grantee-Based Enforceable Funding Commitments for operating assistance, or rental subsidies (including, but not limited to project-based vouchers, VASH vouchers, tenant-based vouchers, or locally funded rental assistance): (1 point for each 5 percentage increment of Assisted Units with committed funding, up to a maximum of 20 points)
Contingencies in commitment documents based upon the receipt of Round 2 Homekey funding will not disqualify a source from being counted as committed. However, the Department must approve evidence that funding will reliably be available.
2. Experience
(Up to 55 points)
a. Demonstration of Applicant or member(s) of development team’s experience in development, ownership, or operation of a project(s) similar in scope and size to the proposed Project. NOTE: Sections 300-303 of this NOFA further outline threshold experience requirements related to specific project type. (Up to 25 points) - Development, ownership, or operation of one project similar in scope and size to the proposed Project; or development, ownership, or operation of at least two affordable rental housing or interim projects in the last ten years, with at least one of those projects containing at least one unit housing a tenant who qualifies as a member of the Target Population. (10 points)
- 5 additional points awarded for each additional project (development, ownership, or operation of affordable rental housing or interim projects in the last ten years serving at least one member of the Target Population) (up to 15 additional points) b. Demonstration of service provider’s experience helping persons address barriers to housing stability and providing other support services, not necessarily within a housing project. Service provider may be Applicant, or a member of the development team described in Applicant’s response to point category 2.c., below. Service provider experience must be with the specific population(s) housed within the Homekey units to count toward points in this section (e.g., families, singles, Homeless Youth, Chronically Homeless) (Up to 15 points) - 1 point awarded for each year of service experience, up to a maximum of 15 points.
- NOTE: Sections 300-303 of this NOFA further outline threshold experience requirements related to specific project type. c. Commitment letter(s) or MOU(s) documenting how the complete development and management team (which may include Applicant, developer, property manager, lead service provider, etc.) are connected and will work together on the Project. Applicants are encouraged to complete due diligence checklists to ensure all members of the team are aware of roles and responsibilities (Up to 15 points)
3. Racial equity and
Community Engagement
(Up to 20 points)
a. Racial Disparities Analysis (Up to 10 points)
Using the Racial Demographic Data Worksheet (in application), provide the Continuum of Care Outcomes by Race and Ethnicity and the following analysis. NOTE: Section 300 of this NOFA further outlines this threshold requirement.
Using the data from the worksheet, provide a narrative analysis of the racial and ethnic disparities in systems outcomes. What are the root
Department of Housing and Community Development – Homekey NOFA Page | 20 Categories and Maximum
Point Scores Evaluation Criteria
causes or factors leading to these racial inequities? For service providers with prior experience, provide an analysis of prior program outcomes.
Detail how the Applicant will address racial and ethnic disparities in program outcomes at each stage of the project design and development.
b. Community Engagement (Up to 10 points)
Detail how the Applicant has engaged or will engage with the target community, including people currently experiencing homelessness and people with lived experience of homelessness, to inform the design of the project.
Provide documentation of this engagement, including but not limited to meeting notes, community planning documents, MOU of partnership with community organization, etc.
4. Community impact and site
selection
(Up to 92 points)
a. The Project serves specific sub-populations (20 points) - 25% or more of Assisted Units are reserved for those experiencing Chronic Homelessness (20 points); OR
- 50% or more of Assisted Units are reserved for those experiencing Homelessness (20 points); OR
- 25% or more of Assisted Units are reserved for Homeless Youth or Youth at Risk of Homelessness (20 points);
b. Assisted Units include units for large family housing types (10 points) - At least twenty-five percent (25%) of the Assisted Units in the project shall be three-bedroom or larger units, AND
- At least an additional twenty-five percent (25%) of the Assisted Units in the project shall be two-bedroom or larger units, consistent with TCAC Regulations (4 CCR § 10325(g)(1)(A-I)), (10 points)
c. Commitment to 55 year deed restriction to serve Target Population, waiving any potential accommodation by the Department to increase income limits as described in Section 303. (Up to 20 points) - At least 25% of Assisted Units restricted (5 points)
- At least 50% of Assisted Units restricted (10 points) - At least 75% of Assisted Units restricted (15 points) - 100% of Assisted Units restricted (20 points)
d. The extent to which the Project (with 20 or more units) commits to being accessible to persons with disabilities (Up to 10 points) - Exceeds the state and federal accessibility requirements set forth Section 505, specifically providing a minimum of 15 percent of units with features accessible to persons with mobility disabilities, as defined in 24 C.F.R. Section 8.22 and the parallel ADAAG 2010 and CBC provisions; (5 points)
- A minimum of 10 percent of units with features accessible to persons with hearing or vision disabilities, as defined in 24 CFR Part 8.22 and the parallel ADAAG 2010 and CBC Chapter 11B provisions. (5 points)
e. The proposed project requires no Rehabilitation or construction, or the Rehabilitation/construction and full occupancy can be completed within eight (8) months of award. Those receiving points in this category are
Department of Housing and Community Development – Homekey NOFA Page | 21 Categories and Maximum
Point Scores Evaluation Criteria
also able to utilize the bonus award as outlined in Section 207. (10 points)
f. For any project where the Applicant’s capital match exceeds the minimum match required per Assisted Unit, one (1) point will be assigned for every $10,000 over the minimum match required (Up to 10 points);
OR
For any project where the average total cost per Assisted Unit is below the minimum baseline per door, one (1) point will be assigned for every $10,000 under the baseline amount. (Up to 10 points)
g. Site Selection (Up to 12 points)
The project site is located within 1/2 mile of a bus rapid transit station, light rail station, commuter rail station, ferry terminal, bus station, or public bus stop OR the project includes an alternative transportation service for residents (e.g., van or dial-a-ride service), if costs of obtaining and maintaining the van and its service are included in the budget and the operating schedule is either on demand by tenants or a regular schedule is provided (4 points)
The Project site is in proximity to essential services:
i. Grocery store – within 1/2 mile of a full-scale grocery store/supermarket where staples, fresh meat, and fresh produce are sold. (1 mile for projects in rural areas) (2 points); NOTE: If applying for TCAC, it is advisable that the grocery store be at least 25,000 gross interior square feet.
ii. Health facility – within 1/2 mile (1 mile for projects in rural areas) of a qualifying medical clinic with a physician, physician’s assistant, or nurse practitioner on-site for a minimum of 40 hours each week, or hospital (not merely a private doctor’s office).
A qualifying medical clinic must accept Medi-Cal payments, or Medicare payments, or Health Care for the Homeless, or have an equally comprehensive subsidy program for low-income patients; (1 point)
iii. Library – within 1/2 mile of a book-lending public library (1 mile for projects in rural areas); (1 point)
iv. Pharmacy – within 1/2 mile of a pharmacy (1 mile for projects in rural areas). May be included in a grocery store or health facility (2 points)
v. For projects with units serving Homeless Youth: within one mile of at least two of the following: community colleges, universities, trade schools, apprenticeship programs, employment programs, childcare centers for parenting youth, and/or community centers for youth (e.g., LGBTQ+ centers, drop-in youth centers) (2 points)
5. Negative Points (Up to -20
points)
a. For any project resulting in the permanent displacement of residents (not businesses or farm operations), as outlined below:
- The project permanently displaces existing residents in 5% of total units. (-5 points)
- Applicants lose one point (up to an additional 15 points) for each additional percentage point of households displaced out of total units.
Department of Housing and Community Development – Homekey NOFA Page | 22
In the event of program oversubscription, where Applicants have the same score and the same date and time stamp, the Department may consider additional criteria as a tiebreaker, including, but not limited to, cost-effectiveness, community impact, affirmatively furthering fair housing, innovative housing types, tenant stability and proximity to transit, and services and amenities.
Article IV. Application Submission, Review, and Award Process
Section 400. Application Process and Submission
For OTC funding, applications will be accepted and evaluated on a first-come, first-served basis at any time from the release of the application until May 2, 2022, or until the available funds are exhausted, whichever occurs first. Funds are awarded to those applicants that meet the minimum threshold criteria, including the minimum point score.
Homekey Round 2 application materials must be submitted electronically to the Department’s website
.
Electronic Submission - Requirements for uploading the Homekey Round 2 Application and required supporting documentation, including naming conventions, are described in the Homekey Round 2 Application instructions/checklist tab. Applicants must upload all complete application materials to the Department’s website no later than 11:59 p.m. Pacific Daylight Time on Wednesday, May 2, 2022, to the extent that funds remain available at that time.
Application packages that are incomplete or that do not meet the filing requirements will not be considered for funding but may be amended and resubmitted. Applications must be on the Department’s forms and, forms cannot be altered or modified by the Applicant. Excel forms must be submitted in Excel format, not as a PDF document. i. Applications will be prioritized as described in Section 203. ii. The Department will evaluate applications for compliance with the minimum program requirements set forth in this NOFA.
iii. After each Applicant has been certified to meet the minimum program requirements, each project must receive a minimum overall score of 120 points, as outlined in Section 304, to be considered for a funding award.
iv. Each Applicant and Co-Applicant shall submit an authorizing resolution that, in the Department’s reasonable determination, materially comports with the Program’s requirements and is legally sufficient. In addition, each Co-Applicant shall submit a complete set of its organizational documents (including any amendments thereto).
The Department will not disburse Homekey funds until it receives the foregoing documentation, as specified.
v. Applicant shall provide documentation of its ability to obtain the insurance coverages outlined in Article VIII of this NOFA.
vi. The application is a public record, which is available for public review pursuant to the California Public Records Act (CPRA) (Chapter 3.5 (commencing with Section 6250)
Department of Housing and Community Development – Homekey NOFA Page | 23 of Division 7 of Title 1 of the Government Code). After final Homekey awards have been issued, the Department may disclose any materials provided by the Applicant to any person making a request under the CPRA. The Department cautions Applicants to use discretion in providing information not specifically requested, including but not limited to, bank account numbers, personal phone numbers, and home addresses.
By providing this information to the Department, the Applicant is waiving any claim of confidentiality and consents to the disclosure of submitted material upon request. vii. The Department reserves the right to do the following:
a. Score an application as submitted even if information is missing from the application;
b. Request clarification of unclear or ambiguous statements made in an application or request additional clarifying documentation or information; and c. Beginning May 2, 2022, deploy unused funds from an undersubscribed set-aside to fund other Eligible Applicants for other subsets of the Target Population.
Section 401. Pre-Application Consultation and Technical Assistance The Department requires all Applicants to engage in a pre-application consultation with the Department prior to applying. The consultation will allow the prospective Applicant to discuss the proposed project, along with other applicable programmatic considerations, including those related to site acquisition, the CEQA, land use and land entitlements, CoC coordination and services partnerships, and long-term financing approaches. Pre-application consultations will be available upon the release of this NOFA and may be requested by emailing [email protected]
.
Section 402. Award Process
The Department will send an award letter to the successful Applicant. Funds will be disbursed after the Standard Agreement has been fully executed and approved by the Department unless the Standard Agreement specifies conditions precedent to disbursement.
The Department is committed to disbursing Homekey funds in a timely manner. To avoid any expenditure delays, funds may be issued directly to an escrow company that has been approved by the Department if the full award is toward acquisition. The Applicant shall identify the name and address of the escrow company, the name of the escrow officer, the escrow number, and any other information requested by the Department.
Section 403. Appeals
Basis of Appeals.
1. Applicants may appeal the Department’s written determination that an application is incomplete, has failed threshold review, or has otherwise been determined to provide an insufficient basis for an award.
2. No Applicant shall have the right to appeal a decision of the Department relating to another Applicant’s application (e.g., eligibility, point score, award, denial of award).
Department of Housing and Community Development – Homekey NOFA Page | 24
3. The appeal process provided herein applies solely to decisions of the Department made pursuant to this NOFA.
Appeal Process and Deadlines.
1. Process. To file an appeal, Applicants must submit to the Department a written appeal, which sets forth all relevant facts, arguments, and evidence in support of the appeal. In addition, the Applicant must specify the area(s) of the application that are relevant to or provide context for the appeal. New or supplemental information must be limited and necessary to provide clarification or to address the insufficiencies identified in the subject application. No new or supplemental information will be considered if it would result in an unfair competitive advantage to the Applicant.
Appeals are to be submitted to the Department at [email protected] .
2. Filing Deadline. Appeals must be received by the Department no later than five (5) business days from the date of the Department’s written determination regarding the subject application.
3. Decision. The requirements of this NOFA and all other applicable law will govern the Department’s determination. All decisions rendered shall be final, binding, and conclusive, and shall constitute the final action of the Department.
Article V – Other Program Requirements
Section 500. Article XXXIV
Per HSC section 37001, subdivision (h)(2), article XXXIV, section 1 of the California Constitution (Article XXXIV) is not applicable to development that consists of the acquisition, Rehabilitation, reconstruction, alterations work, new construction, or any combination thereof, of lodging facilities or dwelling units using moneys received from the CSFRF established by the federal American Rescue Plan Act of 2021 (ARPA) (Public Law 117-2). As such, Article XXXIV is not applicable to Homekey-funded development.
Section 501. Housing First
The Eligible Applicant shall certify to employ the core components of Housing First, as set forth at Welfare and Institutions Code section 8255, in its property management and tenant selection practices. Projects shall accept tenants regardless of sobriety, participation in services or treatment, history of incarceration, credit history, or history of eviction in accordance with practices permitted pursuant to Housing First practices, including local Coordinated Entry System prioritization protocols, or other federal or state Project funding sources.
Section 502. Tenant Selection
Referrals to Homekey Assisted Units shall be made through the local Coordinated Entry System (CES) for persons who are experiencing Homelessness. For persons At Risk of Homelessness, CES or another comparable prioritization system based on greatest need shall be used. All referral protocols for Homekey Assisted Units must be developed in collaboration with the local CoC and implemented consistent with the requirements set forth
Department of Housing and Community Development – Homekey NOFA Page | 25 in this NOFA. CoC collaboration in Project and supportive service design is also strongly encouraged to help target and serve greatest need populations.
Section 503. Participation in Statewide HDIS/HMIS
All Homekey Grantees shall support CoC participation in the statewide Homeless Data Integration System (HDIS), and, in accordance with state and federal law (including all applicable privacy law), disclose relevant data to the local Homeless Management Information System (HMIS).
Section 504. Relocation
1. Grantee must comply with all applicable federal, state, and local relocation law.
Pursuant to relocation law, a Grantee must have a relocation plan prior to proceeding with any phase of a project or other activity that will result in the displacement of persons, businesses, or farm operations. To ensure that displaced persons and entities do not suffer a disproportionate impact as a result of projects which benefit the public, all notices to vacate and relocation services must be provided to them in accordance with applicable law. In addition, before the Homekey award will be disbursed, Grantee must have either:
a. A Department-approved relocation plan; or
b. A Department-issued Certification Regarding Non-Application of Relocation Benefits and Indemnification Agreement, which has been duly executed and approved by the Department.
The Department will identify its form, substance, and submittal requirements for these relocation documents in the Homekey application materials. Where the Grantee’s activities will or may result in displacement, the Grantee’s development budget shall include enough funds to pay all costs of relocation benefits and assistance. Any modifications to the foregoing process requirements must be approved in advance by the Department in writing.
Section 505. Accessibility and Non-Discrimination
All developments shall adhere to the accessibility requirements set forth in California Building Code Chapter 11A and 11B and the Americans with Disabilities Act, Title II. In addition, developments shall adhere to either the Uniform Federal Accessibility Standards (UFAS), 24 C.F.R. Part 8, or HUD's modified version of the 2010 ADA Standards for Accessible Design (Alternative 2010 ADAS), HUD-2014-0042-0001, 79 F.R. 29671 (5/27/14) (commonly referred to as "the Alternative Standards" or "HUD Deeming Memo"). Accessible units shall, to the maximum extent feasible and subject to reasonable health and safety requirements, be distributed throughout the Project and be available in a sufficient range of sizes and amenities consistent with 24 CFR part 8.26.
Grantees shall adopt a written non-discrimination policy requiring that no person shall, on the grounds of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, age, medical condition, genetic information, citizenship, primary language, immigration status (except where explicitly prohibited by federal law), arbitrary characteristics, and all other
Department of Housing and Community Development – Homekey NOFA Page | 26 classes of individuals protected from discrimination under federal or state fair housing laws, individuals perceived to be a member of any of the preceding classes, or any individual or person associated with any of the preceding classes be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or in part with program funds made available pursuant to this NOFA.
Grantees shall comply with the requirements of the Americans with Disabilities Act of 1990, the Fair Housing Amendments Act, the California Fair Employment and Housing Act, the Unruh Civil Rights Act, Government Code section 11135, Section 504 of the Rehabilitation Act of 1973, and all regulations promulgated pursuant to those statutes, including 24 CFR Part 100, 24 CFR Part 8, and 28 CFR Part 35.
Section 506. Prevailing Wages
Applicant's contemplated use of Homekey funds is subject to California's prevailing wage law (Lab. Code, § 1720 et seq.). Applicant is urged to seek professional legal advice about the law's requirements. Prior to disbursing the Homekey funds, the Department will require a certification of compliance with California's prevailing wage law, as well as all applicable federal prevailing wage law. The certification must verify that prevailing wages have been or will be paid, and that labor records will be maintained and made available to any enforcement agency upon request. The certification must be signed by the general contractor(s) and the Grantee.
Section 507. Environmental Clearances
The Department encourages Eligible Applicants to fully engage with the Department’s technical assistance and to consider the CEQA exemption set forth at HSC section 50675.1.4 and the provision for land use consistency and conformity set forth at HSC section 50675.1.3, subdivision (i).
Applicants should consult with their counsel for legal advice in construing application of the foregoing exemptions to their Project. It is entirely within an Applicant’s discretion to determine whether to use the statutory CEQA exemption, whether the exemption applies to the Applicant’s proposed activity, or whether some other mechanism applies and could be used to satisfy obligations under CEQA.
Article VI – Program Operations
Section 600. Program Oversight
As specified by the Department and upon request, Grantees shall provide progress reports in connection with the development plan and any updates to the timeline for completion of the Project. The development plan should include the Project's completion milestones and any updates or substantial changes.
Grantees shall promptly notify the Department upon any changes in Grantee organization, authorization, or capacity.
Section 601. Reporting
Grantees shall submit an annual Homekey Program and Expenditure Report to the Department for five years following Standard Agreement execution. The report will be due no
Department of Housing and Community Development – Homekey NOFA Page | 27 later than January 31 for the prior calendar year of January 1 to December 31. The report shall be in such form and contain such information as required by the Department in its sole and absolute discretion. At minimum, the report shall include the following data:
i. The amount of funds expended for the project.
ii. The location of any properties for which the funds are used. iii. The number and size of habitable housing units produced, or planned to be produced, using the funds.
iv. The number and demographics of individuals housed, or likely to be housed, using the funds.
v. The racial and ethnic composition of the tenants assisted. vi. The number of units, and the location of those units, for which operating subsidies have been, or are planned to be, capitalized using the funds. vii. Detail of supportive services offered to tenants.
viii. Any lessons learned from the use of the funds.
ix. The proposed development vision that identifies the financial and regulatory mechanisms to be used to maintain the long-term affordability of the project. x. The progress and status in securing any required entitlements, permits, environmental clearances.
xi. The proposed timeline for the completion of the project.
If a project received an award for an operating subsidy, Grantees shall also report their operating expenditures in the annual report.
In addition to the foregoing, the Grantee shall submit to the Department such periodic reports, updates, and information as deem necessary by the Department to monitor compliance and/or perform program evaluation. Any requested data or information shall be submitted in electronic format on a form provided by the Department.
The Grantee shall ensure that the expenditure of Homekey funds is consistent with the requirements of the Program. The Department shall monitor the expenditures to ensure that those expenditures comply with this NOFA.
The Department may request the repayment of funds or pursue any other remedies available, at law or in equity, for failure to comply with Program requirements.
Section 602. Disbursement of Grant Funds
Pursuant to 31 CFR part 35.5, the Department may disburse funds to cover Homekey-critical expenditures that were incurred beginning March 3, 2021. Homekey Program funds will be disbursed to the Grantee after the Department has received a request for funds from the Grantee and a Standard Agreement between the Grantee and the Department is fully
Department of Housing and Community Development – Homekey NOFA Page | 28 executed. The Standard Agreement will set forth the general conditions of disbursement, any conditions precedent to disbursements (e.g., documentation requirements for pre-Standard Agreement expenditures or conditional performance measures), and the Department’s remedies upon an event of default. The Standard Agreement will also identify the payee.
Where Co-Grantees wish to receive the grant award outside of escrow, they must identify, and memorialize in the Standard Agreement, which Grantee will serve as the designated payee for all award amounts.
Section 603. Legal Documents
Upon the award of Homekey funds to a Project, the Department shall enter into one or more agreements with the Grantee(s), including a Standard Agreement, which shall encumber funds from the Homekey Program, subject to specified conditions. The agreement or agreements shall include, but not be limited to:
i. A description of the approved project and the permitted uses of funds; ii. The amount and terms of the program grant;
iii. The use, income, occupancy, and rent restrictions, to be imposed on the project through a use restriction (e.g., covenant, regulatory agreement) recorded against the property of the project;
iv. Performance milestones, and other progress metrics, governing the completion of the project, along with the remedies available to the Department in the event of a failure to meet such milestones or metrics;
v. Provisions governing the manner, timing, and conditions of the disbursement of the program grant;
vi. Special conditions imposed as part of the Department's approval of the project; vii. Terms and conditions required by federal and state law; viii. Requirements for reporting to the Department;
ix. Remedies available to the Department in the event of a violation, breach, or default of the agreement; and
x. Provisions regarding Grantee liability. Specifically, the Grantee will remain liable to the Department for compliance with and the performance of all Program requirements regardless of any Department-approved transfer or assignment of interest. Likewise, each co-Grantee will remain jointly and severally liable to the Department for compliance with and the performance of all Program requirements regardless of any Department-approved transfer or assignment of interest, and notwithstanding the co- Grantees' identification of a designated payee.
The agreement will also include such other provisions as are necessary to ensure adherence to the objectives and requirements of the program.
Department of Housing and Community Development – Homekey NOFA Page | 29 Section 604. Sales, Transfers, and Encumbrances
An Applicant(s) shall not sell, assign, transfer, or convey the awarded Project, or any interest therein or portion thereof, without the express prior written approval of the Department, which may be granted, delayed, or withheld in the Department’s sole and absolute discretion.
Section 605. Defaults and Grant Cancellations
Funding commitments may be canceled by the Department under any of the following conditions:
i. The objectives and requirements of the Homekey Program cannot be met and the implementation of the Project cannot proceed in a timely fashion in accordance with the timeframes established in the Standard Agreement or the regulatory agreement. ii. In the event of a breach or violation by the Grantee, the Department may give written notice to the Grantee to cure the breach or violation. If the breach or violation is not cured to the satisfaction of the Department within a reasonable time period, the Department, at its option, may declare a default under the relevant document and may seek legal remedies for the default including the following:
a. The Department may seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or the appointment of a receiver to complete the Project in accordance with Homekey Program requirements; and b. The Department may seek such other remedies as may be available under the relevant agreement or at law, or in equity.
Article VII – Definitions
Below are the definitions for purposes of the Homekey Program:
i. "Applicant" means the “Eligible Applicant,” as that term is defined in this NOFA, as well as the Eligible Applicant’s nonprofit or for-profit corporation Co-Applicant(s), if applicable. As allowed or required by context, the term “Applicant” shall refer to all such entities in their individual and/or collective capacity. ii. "Area Median Income" or "AMI" means the most recent applicable county median family income published by the California Tax Credit Allocation Committee (TCAC) or the Department.
iii. "Assisted Unit" means a residential housing unit that is subject to rent, income, occupancy, or other restrictions associated with a Homekey site. iv. "At Risk of Homelessness" has the same meaning as defined in Title 24 CFR Part 578.3.
v. “Co-Applicant” means the nonprofit or for-profit corporation that is jointly applying for Homekey funds with a state, regional, or local public entity, or with a Tribal Entity.
Department of Housing and Community Development – Homekey NOFA Page | 30 vi. "City" means a city or city and county that is legally incorporated to provide local government services to its population. A city can be organized either under the general laws of this state or under a charter adopted by the local voters. vii. "Chronic Homelessness" means a person who is chronically homeless, as defined in Title 24 CFR Part 578.3.
viii. "Continuum of Care" means the same as defined by the United States Department of Housing and Urban Development at Title 24 CFR Part 578.3. ix. "Department" means the Department of Housing and Community Development. x. “Eligible Applicant” means a city; county; a city and county; any other state, regional, and local public entity, including a council of government, metropolitan planning organization, and regional transportation planning agency designated in Section 29532.1 of the Government Code; or a Tribal Entity(ies) as defined in this NOFA. For purposes of this definition, a “local public entity” is further defined in accordance with HSC section 50079. As allowed or required by context, “Applicant” shall be interpreted to include any of the foregoing entities, as well as that entity’s nonprofit or for-profit corporation Co-Applicant. Upon receiving an award of Homekey funds, the Eligible Applicant and any Co-Applicant(s) will, both individually and collectively, be referred to as the “Grantee” for purposes of this NOFA.
xi. “Extremely Low Income” or “ELI” has the same meaning as in Title 24 CFR Part 93.2. xii. “Enforceable Funding Commitment” means a letter or other document, in form and substance satisfactory to the Department, which evidences an enforceable commitment of funds or a reservation of funds by a Project funding source, and which contains the following:
a. The name of the Applicant or Grantee;
b. The Project name;
c. The Project site address, assessor’s parcel number, or legal description; and d. The amount, interest rate (if any), and terms of the funding source.
The Enforceable Funding Commitment may be conditioned on certain standard underwriting criteria, such as appraisals, but may not be generally conditional.
Examples of unacceptable general conditions include phrases such as “subject to senior management approval,” or a statement that omits the word “commitment,” but instead indicates the lender’s “willingness to process an application” or indicates that financing is subject to loan committee approval of the Project. Contingencies in commitment documents based upon the receipt of tax-exempt bonds or low-income housing tax credits will not disqualify a source from being counted as committed. xiii. "Grantee" means the Eligible Applicant (and, if applicable, the Co-Applicant) that has been awarded funds under the Program, and that will be held responsible for compliance with and performance of all Homekey Program requirements. The Grantee may comprise one or more entities, so long as the Grantee structure includes an “Eligible Applicant,” as that term is defined in this NOFA. All such entities shall, in their
Department of Housing and Community Development – Homekey NOFA Page | 31 individual and collective capacity as the “Grantee,” be bound by the Homekey Standard Agreement and each and every one of the Homekey Program terms, conditions, and requirements.
xiv. “HDIS” means the statewide Homeless Data Integration System. xv. "Homeless" has the same meaning as defined in Title 24 CFR Part 578.3. xvi. “Homeless Youth” or “Youth at Risk of Homelessness” has the same meaning as defined in Title 24 CFR Part 578.3.
xvii. "Housing First" has the same meaning as in Welfare and Institutions Code section 8255, including all of the core components listed therein. xviii. "HUD" means the U.S. Department of Housing and Urban Development. xix. "Interim Housing", “Transitional Housing" or "Congregate Shelter" means any facility whose primary purpose is to provide a temporary shelter for the Homeless in general or for specific populations of the Homeless, and which does not require occupants to sign leases or occupancy agreements.
xx. “Local Public Entity” is defined in accordance with HSC section 50079, and means any county, city, city and county, the duly constituted governing body of an Indian reservation or rancheria, tribally designated housing entity as defined in Section 4103 of Title 25 of the United States Code and Section 50104.6.5, redevelopment agency organized pursuant to Part 1 (commencing with Section 33000) of Division 24, or housing authority organized pursuant to Part 2 (commencing with Section 34200) of Division 24, and also includes any state agency, public district, or other political subdivision of the state, and any instrumentality thereof, that is authorized to engage in or assist in the development or operation of housing for persons and families of low or moderate income. “Local public entity” also includes two or more local public entities acting jointly.
xxi. "NOFA" means a Notice of Funding Availability.
xxii. "Operating Expenses" means the amount approved by the Department that is necessary to pay for the recurring expenses of the Project, such as utilities, maintenance, management fees, taxes, licenses, and supportive services costs, but not including debt service or required reserve account deposits. xxiii. "Permanent Supportive Housing" has the same meaning as "supportive housing," as defined at HSC section 50675.14, subdivision (b)(2), except that "Permanent Supportive Housing" shall include associated facilities if used to provide services to housing residents.
xxiv. "Permanent Housing" means a housing unit where the landlord does not limit length of stay in the housing unit, the landlord does not restrict the movements of the tenant, and the tenant has a lease and is subject to the rights and responsibilities of tenancy. xxv. “Positive Youth Development (PYD)” is an intentional, prosocial approach that engages youth within their communities, schools, organizations, peer groups, and families in a manner that is productive and constructive; recognizes, utilizes, and enhances young
Department of Housing and Community Development – Homekey NOFA Page | 32 people’s strengths; and promotes positive outcomes for young people by providing opportunities, fostering positive relationships, and furnishing the support needed to build on their leadership strengths.
xxvi. "Project" means a structure or set of structures providing housing or shelter with common financing, ownership, and management.
xxvii. "Program Award" means the portion of program funds available for a Grantee to expend toward eligible program uses.
xxviii. "Point-in-Time Count" or “PIT” means a count of sheltered and unsheltered Homeless persons on a single night conducted by Continuums of Care as prescribed by HUD. xxix. "Rehabilitation" means the term as defined at HSC section 50096, but includes improvements and repairs made to a residential structure acquired for the purpose of preserving its affordability and use by the Target Population. xxx. “Rural Area” is defined in accordance with HSC section 50199.21. xxxi. "Target Population" means individuals and families who are experiencing homelessness or who are at risk of homelessness, as defined at HSC section 50675.1.3, subdivision (l), and who are inherently impacted by or at increased risk for medical diseases or conditions due to the COVID-19 pandemic or other communicable diseases.
xxxii. “Tribal Entity(ies)” means an Applicant that is any of the following:
a. Applicant meets the definition of Indian tribe under Section 4103(13)(B) of Title 25 of the United State Code;
b. Applicant meets the definition of Tribally Designated Housing Entity under 25 USC 4103(22);
c. If not a federally recognized tribe, either:
i. Applicant is listed in the Bureau of Indian Affairs Office of Federal Acknowledgement petitioner list pursuant to Section 82.1 of Title 25 of the Federal Code of Regulations.
ii. Applicant is an Indian tribe located in California that is on the contact list maintained by the Native American Heritage Commission for the purposes of consultation pursuant to Section 65352.3 of the Government Code.
xxxiii. "Unit" means a residential unit that is used as a primary residence by its occupants, including individual units within the project.
xxxiv. “Youth Assisted Unit” means an Assisted Unit serving Homeless Youth, or Youth at Risk of Homelessness, as defined in Title 24 CFR Part 578.3. Pursuant to Section 203, Youth Assisted Units may also serve current and former foster youth through the age of 25.
Article VIII – Insurance Requirements
Section 800. Insurance Requirements
Department of Housing and Community Development – Homekey NOFA Page | 33 i. Commercial General Liability
Applicants shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury and property damage liability. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal and advertising injury, and liability assumed under an insured agreement. This insurance shall apply separately to each insured against which claim is made, or suit is brought subject to the Applicant's limit of liability. The policy must name the State of California and the Department of Housing and Community Development, as well as the respective appointees, officers, agents, and employees of each, as additional insureds, but only with respect to work performed under the contract.
If available in the open market at a reasonable cost, the policy shall also include an endorsement for physical abuse and child/sexual molestation coverage.
Coverage shall include actual or threatened physical abuse, mental injury, sexual molestation, negligent hiring, employment, supervision, investigation, reporting to proper authorities, and retention of any person for whom the Applicant is responsible. This insurance shall apply separately to each insured against which claim is made, or suit is brought subject to the Applicant's limit of liability. Coverage shall include the cost of defense and the cost of defense shall be provided outside the coverage limit.
If available in the open market at a reasonable cost, the policy shall also include an endorsement for assault and battery.
ii. Automobile Liability
Applicant shall maintain motor vehicle liability with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non-owned motor vehicles. The policy must name the “State of California and the Department of Housing and Community Development”, as well as the respective appointees, officers, agents, and employees of each, as additional insureds, but only with respect to work performed under the contract.
If Applicant will not have or use any commercially owned vehicles during the term of the Standard Agreement, by signing the Standard Agreement, the Applicant certifies that the Applicant and any appointees, employees, subcontractors, or servants possess valid automobile coverage in accordance with California Vehicle Code sections 16450 to 16457, inclusive. The Department reserves the right to request proof at any time. iii. Workers’ Compensation and Employer’s Liability
Applicant shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the contract.
In addition, employer’s liability limits of $1,000,000 are required. By signing the Standard Agreement, Applicant acknowledges compliance with these regulations. A Waiver of Subrogation or Right to Recover endorsement in favor of the State of California and the Department of Housing and Community Development must be attached to the certificate.
Department of Housing and Community Development – Homekey NOFA Page | 34 iv. Builder's Risk/Installation Floater
If there is installation or construction of property/materials on or within the facility at any time during the term of the Standard Agreement, the Applicant shall maintain in force, at its own expense, Builders Risk/Installation Floater covering the labor, materials, and equipment to be used for completion of the Work performed under this contract against all risks of direct physical loss, excluding earthquake and flood, for an amount not less than the full amount of the property and/or materials being installed and/or constructed on or within the facility. The Applicant agrees as a provision of the contract to waive all rights of recovery against the state.
v. Property Insurance
The Applicant shall maintain fire, lightning and extended coverage insurance on the facility which shall be in a form of a commercial property policy, in an amount equal to one hundred percent (100%) of the then current replacement cost of the facility, excluding the replacement cost of the unimproved real property constituting the site.
The extended coverage endorsement shall, as nearly as practicable, include but not be limited to loss or damage by an explosion, windstorm, riot, aircraft, vehicle damage, smoke, vandalism, and malicious mischief and such other hazards as are normally covered by such endorsement
.
vi. Self-Insured
If a state, regional, or local public entity is the sole Applicant, and if that entity is self- insured in whole or in part as to any of the above-described types and levels of coverage, then that entity shall provide the Department with a written acknowledgment of this fact before execution of the Standard Agreement. If, at any time after the execution of the Standard Agreement, the state, regional, or local public entity abandons its self-insured status, that entity shall immediately notify the Department of this fact and shall comply with all of the terms and conditions of this Section pertaining to insurance requirements. The Department may accept evidence of self-insurance from other Eligible Applicants in its sole and absolute discretion.
Department of Housing and Community Development – Homekey NOFA Page | 35
APPENDIX A: Capital Contributions to Projects*
Assisted Unit,
1:1 Match
Homekey Capital Contributions
Total Cost
Per Door *
Maximum
Homekey
Contribution
Applicant
Contribution
Up to 1 Bedroom
$140,000 $140,000 $0
$150,000 $150,000 $0
$160,000 $155,000 $5,000
$180,000 $165,000 $15,000
$200,000 $175,000 $25,000
$220,000 $185,000 $35,000
$240,000 $195,000 $45,000
$260,000 $205,000 $55,000
$280,000 $215,000 $65,000
$300,000 $225,000 $75,000
$320,000 $235,000 $85,000
$340,000 $245,000 $95,000
$350,000+ $250,000 $100,000+
Two Bedrooms
$155,000 $155,000 $0
$175,000 $175,000 $0
$195,000 $185,000 $10,000
$215,000 $195,000 $20,000
$235,000 $205,000 $30,000
$255,000 $215,000 $40,000
$275,000 $225,000 $50,000
$295,000 $235,000 $60,000
$315,000 $245,000 $70,000
$335,000 $255,000 $80,000
$355,000 $265,000 $90,000
$375,000+ $275,000 $100,000+
Three or More Bedrooms
$180,000 $180,000 $0
$190,000 $190,000 $0
$200,000 $200,000 $0
$220,000 $210,000 $10,000
$240,000 $220,000 $20,000
$260,000 $230,000 $30,000
$280,000 $240,000 $40,000
$300,000 $250,000 $50,000
$320,000 $260,000 $60,000
$340,000 $270,000 $70,000
$360,000 $280,000 $80,000
$380,000 $290,000 $90,000
$400,000+ $300,000 $100,000+
Experiencing Chronic
Homelessness
$180,000 $180,000 $0
$190,000 $190,000 $0
$200,000 $200,000 $0
Department of Housing and Community Development – Homekey NOFA Page | 36 Assisted Unit,
1:1 Match
Homekey Capital Contributions
Total Cost
Per Door *
Maximum
Homekey
Contribution
Applicant
Contribution
$220,000 $210,000 $10,000
$240,000 $220,000 $20,000
$260,000 $230,000 $30,000
$280,000 $240,000 $40,000
$300,000 $250,000 $50,000
$320,000 $260,000 $60,000
$340,000 $270,000 $70,000
$360,000 $280,000 $80,000
$380,000 $290,000 $90,000
$400,000+ $300,000 $100,000+
Homeless Youth or Youth At
Risk of Homelessness
$155,000 $155,000 $0
$175,000 $175,000 $0
$195,000 $185,000 $10,000
$215,000 $195,000 $20,000
$235,000 $205,000 $30,000
$255,000 $215,000 $40,000
$275,000 $225,000 $50,000
$295,000 $235,000 $60,000
$315,000 $245,000 $70,000
$335,000 $255,000 $80,000
$355,000 $265,000 $90,000
$375,000+ $275,000 $100,000+
* The total cost per door referenced in the table above includes all eligible capital expenses, including acquisition, Rehabilitation, and new construction costs. 1 Project Profile Summary
Broadway Emergency Housing, Vallejo, CA
APN 0067140150
Acreage .53 Acre
Zoning Central Corridor Commercial. Currently zoned for 26 units, but with 80% density bonus, eligible for 49 Units 48
Unit Type Studio, Emergency Permanent Supportive Housing Total Sq. Ft. 16,640
Total Residential Sq. Ft.14,640
No. of Buildings 9 (1 4-story; 9 stand-alone accessible units) Parking Spaces 16 at grade, 7 on street
Parking Ratio 0.54
Proposed Timeline
Construction Period May 1st to October 31st, 2022
Design and Pre-DevelopmentProject in Architectural/Engineering Design and Entitlements until May 1st, 2022
2 Pro forma development budget: January 12, 2022
Broadway Emergency Housing, Vallejo, CA
Project Cost Description Est. Cost
Land $600,000.00
Hard costs (Unit Construction, Assembly, Site Development etc.) $11,000,000.00 Soft costs (Architecture, Engineering, Development, Consultants) $945,000.00 FFE $250,000.00
Impact Fees $1,666,000.00
Planning Fees $121,000.00
Contingency $1,000,000.00
Total Estimated Project Cost $15,582,000.00
SHELTER, INC.
Vallejo PHK - 2022 BUDGET - DRAFT
Vallejo PHK
"Eligible Costs" Description "Quantity AND Description" Narrative Units Rate per
Month
Miles per
Month
Annual
Miles
Other
Expense FTE
Annual
Salary COLA
Salary +
COLA Benefits
Employee
Wages +
Benefits
Total
Budget
Tenant
Rent
Offset
Other
Cash
Offset
HUD
Budget
LEASED UNITS ANNUAL BUDGET 2022 Solano FMR
SRO Single Room Occupancy 0 $0 $0
0 Bedroom Studio 48 $1,232 $709,632 $709,632
1 Bedroom One-Bedroom 0 $1,408 $0 $0
2 Bedroom Two-Bedroom 0 $1,677 $0 $0
3 Bedroom Three-Bedroom 0 $2,382 $0 $0
4 Bedroom Four-Bedroom 0 $2,870 $0 $0
5 Bedroom Five-Bedroom 0 $0 $0
6 Bedroom Six-Bedroom 0 $0 $0
7 Bedroom Seven-Bedroom 0 $0 $0
8 Bedroom Eight-Bedroom 0 $0 $0
9 Bedroom Nine-Bedroom 0 $0 $0
48 $709,632 $0 $709,632
6F. SUPPORTIVE SERVICES BUDGET
1. Assessment of Service Needs Client intake, assessment and coordination of services. $61,064
Program Specialist II 1.00 $41,750 $1,253 $43,003 $18,061 $61,064 $61,064 TBD 0.00 $0 $0 $0 $0 $0 $0
2. Assistance with Moving Costs
3. Case Management: $303,928
Case Management services. Case Manager II 2.00 $50,250 $1,508 $51,758 $21,738 $73,496 $146,991 Mental Health Case Manager, Senior II 1.00 $64,250 $1,928 $66,178 $27,795 $93,972 $93,972 Program Manager II 0.50 $67,500 $2,025 $69,525 $29,201 $98,726 $49,363 Program Director 0.10 $93,000 $2,790 $95,790 $40,232 $136,022 $13,602 TBD 0.00 $0 $0 $0 $0 $0 $0
$0
Liability Insurance for CM's $0
4. Child Care $0
5. Education Services $0
6. Employment Assistance: Employment Assistance and services. $66,914 Employment Specialist II 0.00 $47,250 $1,418 $48,668 $20,440 $69,108 $0 Eligibility Specialist 1.00 $45,750 $1,373 $47,123 $19,791 $66,914 $66,914 Program Director 0.00 $93,000 $2,790 $95,790 $40,232 $136,022 $0
7. Food $0
8. Housing/Counseling Services: Rental housing counseling Housing Resource Specialist II 0.00 $54,000 $1,620 $55,620 $23,360 $78,980 $0 $0
9. Legal Services $0
10. Life Skills $0
11. Mental Health Services $0
12. Outpatient Health Services $0
Total Salaries & Benefits 5.60 $556,750 $16,703 $573,453 $240,850 $814,303 $431,906 $0 $0 $431,906
15. Transportation Staff mileage to meet with participants in their homes. Client Transportation Costs
Staff mileage to meet with participants in their homes:
500 miles x 12 mo. x $0.56 = $3360.00 500 6,000 $3,360 $3,360 $3,360
16. Utility Deposits Utility Deposits 48 $0 $0 $0
$435,266 $0 $0 $435,266
TOTAL LEASING
TOTAL SUPPORTIVE SERVICES
1/6/2022 1:02 PM 7/1/2022 - 6/30/2023 Page 1 of 2
SHELTER, INC.
Vallejo PHK - 2022 BUDGET - DRAFT
Vallejo PHK
"Eligible Costs" Description "Quantity AND Description" Narrative Units Rate per
Month
Miles per
Month
Annual
Miles
Other
Expense FTE
Annual
Salary COLA
Salary +
COLA Benefits
Employee
Wages +
Benefits
Total
Budget
Tenant
Rent
Offset
Other
Cash
Offset
HUD
Budget
6G. OPERATING BUDGET
1. Maintenance/Repair Oversight of maintenance & repairs Program Director 0.10 $93,000 $2,790 $95,790 $40,232 $136,022 $13,602 $13,602 TBD 0.00 $0 $0 $0 $0 $0 $0 $0
Affordable Housing Specialist II 0.50 $54,000 $1,620 $55,620 $23,360 $78,980 $39,490 $39,490 TBD 0.00 $0 $0 $0 $0 $0 $0 $0
Property Compliance Manager 0.20 $64,750 $1,943 $66,693 $28,011 $94,703 $18,941 $18,941 TBD 0.10 $0 $0 $0 $0 $0 $0 $0
Maintenance & Facilities Manager 0.20 $60,750 $1,823 $62,573 $26,280 $88,853 $17,771 $17,771 Maintenance Technician 1.00 $42,250 $1,268 $43,518 $18,277 $61,795 $61,795 $61,795 Total Salaries & Benefits 2.1 $314,750 $9,443 $324,193 $136,161 $460,353 $151,598 $0 $0 $151,598
2. Property Taxes & Insurance: Property Taxes & Insurance: Property Taxes & Insurance: $1,200 $1,200 $1,200
3. Replacement Reserve Replacement Reserve for Building Replacement Reserve for Building 48 $20 $960 $960 $960
4. Building Security Security for facilities Security for facilities $0 $0 $0
5. Electricity, Gas, and Water Utilities: Electric, Gas, Water @ $200/unit/mo Utilities: Electric, Gas, Water $115,200 $115,200 $115,200
6. Furniture Purchase furniture (beds, dressers, tables, chairs, sofas) @ $2,200/unit
Purchase furniture (beds, dressers, tables, chairs,
sofas)=$2,200
48 $150 $7,200 $7,200 $7,200
7. Equipment (lease, buy) Copier, Laptops, etc. Copier, Laptops, etc. $6,000 $6,000 $6,000 $282,158 $0 $0 $282,158
6H. HMIS Budget
1. Equipment
2. Software
3. Services
4. Personnel Personnel: Data analysis, training
of agency HMIS data base
Program Director 0.10 $93,000 $2,790 $95,790 $40,232 $136,022 $13,602 $13,602 Data Analyst II 0.25 $57,500 $1,725 $59,225 $24,875 $84,100 $21,025 $21,025
5. Space & Operations
TOTAL HMIS 0.35 $34,627 $0 $34,627
HUD Sub Total Before Admin $1,461,683 $1,461,683
HUD Allowable Admin Expense $43,113 $43,113
GRAND TOTAL TOTAL PROGRAM BUDGET 8.05 $1,504,796 $0 $0 $1,504,796 Over/(Under) ($795,164)
TOTAL OPERATING
1/6/2022 1:02 PM 7/1/2022 - 6/30/2023 Page 2 of 2
FIRMFOUNDATIONCOMMUNITYHOUSING
Ending involuntary homelessness and creating real solutions to the housing crisis.
ABOUT US
Our mission is to create diverse, healthy communities for at risk populations through high quality, service-enriched affordable housing.
We are Firm Foundation Community Housing. We exist to end involuntary homelessness and create affordable housing
solutions. To do that, we guide and advise landowners and investors to transform underutilized property into Tiny Home Villages to better serve neighbors experiencing homelessness.
Our team works with community partners to move a project from concept to residency by providing project management, site plan development, construction, property management, assistance with the entitlement and permitting process, and all necessary services to ensure the success and health of the entire community.
We work with strategic partners who provide support services and programming to ensure residents receive the opportunities, education and care they need to build enriched and dignified lives.
Together with faith-based communities, public agencies, municipalities, non-profits, foundations, and other community members we provide innovative, creative, and REAL solutions to the housing crisis in our neighborhoods.
Step 1 Initial Screening: Our team meets with stakeholders and local community leadership to create a vision for the project. A project manager will be assigned to work with you through the entirety of your project. It is their role to see your project from concept to residency. That project manager will work with you and our team of architects, engineers, consultants, and general contractors to get your project ready for the entitlement process.
Step 2 Design: We will work with you and our community of construction industry partners to develop a thoughtful custom integration of a diverse resident mix, unit variety, unit design etc. We will develop a customized site plan, a site-specific scope of work and an overall project proposal, including cost, timeline and profit estimates. We believe that it is possible for all parties to participate in making our community a better place to live while receiving financial benefit.
Step 3 Entitlements and Permits: Our team pulls together required documents from over 10+ different parties and goes through the back- and-forth submission process with the required jurisdiction.
BUILD HOUSING SOLUTIONS WITH FIRM FOUNDATION COMMUNITY HOUSING
Step 4 Delivery: After we have permits in hand and funding secured, we can begin construction. The project manager will work with the General Contractor and you to make sure the project is completed on time and within budget. It is our goal to complete the project with the least amount of disturbance to your ongoing community as possible.
Step 5 Residency: Our team will also work with the local partners to help screen residents and prepare the units for “move in” day.
Location: 2055 Fairmont Dr., San Leandro, CA
Unit Total: 34 (19 - Studio; 15 - Respite Housing)
Unit Material: Tiny Home; Modular
Project Duration: 11 months
Team Partners: County of Alameda, Shelterwerk,
CoBuild, Building Opportunities for Self-Sufficiency
(BOSS)
FAIRMONT NAVIGATION CENTERSAN LEANDRO, CA
Location: 1660 Freisman Road, Livermore, CA
Unit Total: 28 - Studio
Unit Materials: Tiny Home
Project Duration: 8 Months
Team Partners: HomeAid, Goodness Village
Community, Wood Rodgers, Trumark Homes, Teichert,
Triangle Construction, Anchored Tiny Homes,
California Tiny House
GOODNESS VILLAGELIVERMORE, CA
Location: 1898 Bay Road, East Palo Alto, CA
Unit Total: 2 (1 - 2 bedroom, 1 - 3 bedroom)
Unit Material: Container Home
Project Duration: 6 Months
Team Partners: United Builders, Project WeHope,
FOG Studio, CoBuild, indieDwell
BAY ROADEAST PALO ALTO, CA
Location: 2490 Grove Way, Castro Valley, CA
Unit Total: 6 - Studios
Unit Material: Tiny Home
Project Duration: 24 Months
Team Partners: HomeAid, William Lyon Homes,
Branagh, XL Construction, CoBuild, Brookfield
Residential, Richmond American Homes, Pacific
InterWest, Pulte Homes
FIRSTPRES HAYWARDCASTRO VALLEY, CA
IN-PROGRESS PROJECTS
Concept design for 12 Studio units in Hayward, CA
Concept design for 5 Studio units in San Leandro, CA
Firm Foundation has projects underway across the Bay Area, in Livermore, Hayward, San Leandro, Walnut Creek, Concord, Vallejo, Antioch, and Manteca.
IN THE MEDIA
FAST COMPANY'S 2021 INNOVATION BY DESIGN AWARD
Housing advocacy collaborationrecognized for cost-effective,streamlined approach to supportingvulnerable homeless populations.
MERCURY NEWS, SEPTEMBER 2021
East Bay tiny homes mean big changesfor homeless residents.
THE REGISTRY, JUNE 2021
Goodness Village Opens 28-Tiny HomeCommunity to Accommodate ThoseStruggling with Homelessness Taryn Sandulyak
[email protected]
510-418-2739
Jake Medcalf
[email protected]
858-334-5325
CONTACT US
For virtual tours and more information: www.ffchousing.org
P.O. BOX 5368, Concord, CA 94524 • P: 925.335.0698 • F: 925.335.9815 www.SHELTERInc.org
Ending Homelessness
One Family at a Time
About SHELTER, Inc.
SHELTER, Inc. is a leading homeless services
provider in the Bay Area and has served more
than 200,000 family members and individuals
since 1986. SHELTER, Inc.’s mission is to prevent
and end homelessness for low-income, homeless,
and disadvantaged families and individuals by
providing housing, services, support, and
resources that lead to self-sufficiency.
Services
SHELTER, Inc. provides comprehensive, integrated
services to families and individuals facing eviction,
living on the streets, or who are unable to obtain
rental housing. Our work encompasses three main
elements:
Preventing Homelessness
Families and individuals on the verge of
homelessness receive one-time or short-term
rental assistance, along with other supportive
services when necessary. This keeps them in their
homes and avoids the trauma
of homelessness.
Ending Homelessness
Homeless families and individuals are sheltered
and provided services to help them regain self-
sufficiency.
Providing Affordable Housing
SHELTER, Inc. owns or master leases units
throughout the county, renting to vulnerable low-
income residents who have otherwise been unable
to find housing.
History
The plight of the homeless and hungry
received national attention in 1986 as
more than five million people joined
Hands Across America. Men, women,
and children from coast to coast locked
hands to raise awareness of the issue.
At that time, a small group of concerned
Contra Costa County citizens took action
to change the lives of neighbors
struggling to keep their homes or
attempting to get off the streets. The
Contra Costa County board of
Supervisors then formed the Contra
Costa Task Force on Homelessness to
study the issue and identify solutions.
It wasn’t long before SHELTER, Inc. was
born, and we have taken pride in serving
those who need our help. Our reach has
recently grown to include Solano and
Sacramento Counties.
INSPIRING
PEOPLE
CHANGING
LIVES
ENDING
HOMELESSNESS
P.O. BOX 5368, Concord, CA 94524 • P: 925.335.0698 • F: 925.335.9815 www.SHELTERInc.org
SHELTER, Inc.’s impact in
Contra Costa, Solano, and
Sacramento Counties
• SHELTER, Inc. served more than 6,200
homeless adults and children in 2020.
• SHELTER, Inc. provides safe places to sleep for
more than 900 children each year.
• SHELTER, Inc. provides housing and subsidies
to more than 1,000 households, at a time when
it takes 4.8 full-time, minimum-wage jobs to
afford an average-priced, two-bedroom
apartment in Contra Costa County.
• SHELTER, Inc. will provide more than $20
million in housing, COVID-19 rental assistance,
and homeless services to the most vulnerable
members of our communities in 2021.
Children and Homelessness
Homeless children are four times
more likely to have asthma.
For every six months a child is
homeless, they fall one year behind in
school.
Babies born into homelessness develop
slower than other children.
Homeless children experience two times as
many ear infections, five times more
diarrhea and stomach problems, and four
times as many respiratory infections.
Success Story
We met Heidi two years ago. At that time,
she was homeless, addicted to drugs, and
unable to take care of her son.
After learning she was pregnant with a
second child, she enrolled in a recovery
program, found faith, and arrived at
SHELTER, Inc.’s Family Shelter in
Martinez. SHELTER, Inc.’s employment,
financial, and housing services helped her
get back on her feet and move into her
very own home.
“My kids and I would not be in our own
home today if it were not for SHELTER,
Inc. With the support from SHELTER, Inc.,
and my recovery community, I can
continue to achieve my goals and give my
children the life they deserve,” says Heidi.
3,196 Total
1,322 Adults
1,037 Children
548 Seniors
253 Veterans
PEOPLE HELPED IN FY2019-2020
46%
Birth -
Age 5
36%
Age 6 - 12
18%
Age 13 - 17
AGES OF HOMELESS
CHILDREN
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING
APPLICATION TO AND PARTICIPATION IN THE HOMEKEY PROGRAM AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY
AGREEMENTS AND DOCUMENTS RELATED THERETO
WHEREAS, the California Department of Housing and Community Development (“Department”) has issued a Notice of Funding Availability, dated September 9, 2021 (“NOFA”), for the Homekey Program (“Homekey” or “Program”) pursuant to Health and Safety Code Section 50675.1.3 (Assem. Bill No. 140 (2021-2022 Reg. Sess.), § 20.).; and WHEREAS, the City of Vallejo (“Applicant”) desires to apply for Homekey grant funds by submitting an application for Homekey funds (“Application”) to the Department for its review and consideration; and
WHEREAS, the Department is authorized to administer Homekey pursuant to the Multifamily Housing Program (Chapter 6.7 (commencing with Section 50675) of Part 2 of Division 31 of the Health and Safety Code). Homekey funding allocations are subject to the terms and conditions of the NOFA, the Application, the Department-approved STD 213, Standard Agreement (“Standard Agreement”), and all other legal requirements of the Homekey Program; and NOW, THEREFORE, BE IT RESOLVED that the Applicant is hereby authorized and directed to submit an Application to the Department in response to the NOFA and to apply for Homekey grant funds in a total amount not to exceed $20,000,000.
BE IT FURTHER RESOLVED if the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver a Standard Agreement in a total amount not to exceed $20,000,000 and all other documents required or deemed necessary or appropriate to secure the Homekey funds from the Department and to participate in the Homekey Program, including all amendments thereto (collectively, the “Homekey Documents”).
BE IT FURTHER RESOLVED that Applicant acknowledges and agrees it shall be subject to the terms and conditions specified in the Standard Agreement, and that the NOFA and Application will be incorporated in the Standard Agreement by reference and made a part thereof. Any and all activities, expenditures, information, and timelines represented in the Application are enforceable through the Standard Agreement. Funds are to be used for the allowable expenditures and activities identified in the Standard Agreement.
BE IT FURTHER RESOLVED that the Interim City Manager or his or her designee, is authorized to execute the Application and the Homekey Documents on behalf of Applicant for participation in the Homekey Program.
Adopted by the Council of the City of Vallejo at a special meeting held on January 25, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
MIXED-DENSITY CONCEPT DESIGN
5865 Owens Drive
Pleasanton, CA 94588
925-251-7200
P_2021_146
11-04-2021
JOB NO.
DATEBROADWAY STREET
Vallejo, CA
A1.0
STREETSCAPE
48 - UNIT CONCEPT
BROADWAY STREET
MIXED-DENSITY CONCEPT DESIGN
5865 Owens Drive
Pleasanton, CA 94588
925-251-7200
P_2021_146
11-04-2021
JOB NO.
DATEBROADWAY STREET
Vallejo, CA
A1.1
EXISTING SITE PLAN
NORTH
Chapel Way
BROADWAY STREET
MINI DRIVE
PROJECT LOCATION
APN: 0067-140-150
0.533 ACRE
MIXED-DENSITY CONCEPT DESIGN
5865 Owens Drive
Pleasanton, CA 94588
925-251-7200
P_2021_146
11-04-2021
JOB NO.
DATEBROADWAY STREET
Vallejo, CA
A1.2
STREETSCAPE AERIAL
48 - UNIT CONCEPT
BROADWAY STREET
A
B
NORTH
28 x 28
Table
Full
75 x 54
36 x 66
Sofa
Trash
Recyl
02 01
A B C
30" x 48"
MWC
1/2 CORRIDOR
KITCHEN HALL
ALCOVE
BED
stor cab
1"1"
3'-0 1/4"
16'-11"
28'-11 3/4"
12'-8"
7'-0"5'-7"
3'-0" 2'-0"
11 5/8"
32'-0"
12'-8"
28 x 28
Table
Full
75 x 54
36 x 66
Sofa
Trash
Recyl
30" x 48"
MWC
KITCHEN HALL
AL
BED
stor cab
28 x 28
Table
Full
75 x 54
36 x 66
Sofa
Trash
Recyl
30" x 48"
MWC
KITCHEN HALL
AL
BED
stor cab
2020 STUDIO PLAN
305 SF (NET)
DUET STUDIO PLAN
EACH UNIT @ 305 SF (NET)
NOT TO SCALE
A
40 STUDIOS
UNIT ‘B’
8 DUET
STUDIOS
16 AT-GRADE
PARKING
7 ON-STREET PARKING
ENTRY
COMMON AREA
A
A A
MIXED-DENSITY CONCEPT DESIGN
5865 Owens Drive
Pleasanton, CA 94588
925-251-7200
P_2021_146
11-04-2021
JOB NO.
DATEBROADWAY STREET
Vallejo, CA
A1.3
AERIAL PERSPECTIVE
SOUTHEAST
BROADWAY STREET
29 MIXED-DENSITY CONCEPT DESIGN
5865 Owens Drive
Pleasanton, CA 94588
925-251-7200
P_2021_146
11-04-2021
JOB NO.
DATEBROADWAY STREET
Vallejo, CA
A1.4
AERIAL PERSPECTIVE
SOUTHWEST
Irvington Avenue
IrIrIrrIrIrIrIrIrIrIrIrIrIrrvivviiivvivvivvvvvvivvivivvvvv nnngnggnnnnnngnngnngngngggggn tototototototot nnnnnnnnnnnnnnn AvAAAvvvvAAAAvAAAvAvAvvAvvvAAvvvvvAvAAvAAAAAAveneneneneneenennennenene ueueueeueueuu
BROADWAY STREET
MIXED-DENSITY CONCEPT DESIGN
5865 Owens Drive
Pleasanton, CA 94588
925-251-7200
P_2021_146
11-04-2021
JOB NO.
DATEBROADWAY STREET
Vallejo, CA
A1.5
AERIAL PERSPECTIVE
NORTHWEST
Irvington Avenue
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BROADWAY STREET
MINI DRIVE
MIXED-DENSITY CONCEPT DESIGN
5865 Owens Drive
Pleasanton, CA 94588
925-251-7200
P_2021_146
11-04-2021
JOB NO.
DATEBROADWAY STREET
Vallejo, CA
A1.6
AERIAL PERSPECTIVE
NORTHEAST
Irvington Avenue
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BROADWAY STREET
MINI DRIVE 29
MIXED-DENSITY CONCEPT DESIGN
5865 Owens Drive
Pleasanton, CA 94588
925-251-7200
P_2021_146
11-04-2021
JOB NO.
DATEBROADWAY STREET
Vallejo, CA
A1.7
FRONTAGE PERSPECTIVE
BROADWAY STREET
Irvington Avenue
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BROADWAY STREET
ACTION ITEM 9.A.
DATE: January 25, 2022
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT RESOLUTIONS MAKING APPOINTMENTS TO CODE ENFORCEMENT
APPEALS BOARD AND THE GREATER VALLEJO RECREATION DISTRICT
RECOMMENDATION
Council to take the following actions:
1. Adopt a resolution making appointments to the Code Enforcement Appeals Board - 4 vacancies
2. Adopt a resolution making an appointment to the Greater Vallejo Recreation District Board - 1 vacancy
REASONS FOR RECOMMENDATION
Due to term limits that expired December 31, 2021, vacancies on the Code Enforcement Appeals Board and the Greater Vallejo Recreation District Board exist. Interviews were conducted on January 18. All applicants attended and participated in the interviews. According to the City Council's procedure for selecting commissioners, appointments shall be made at the next regular meeting following the conclusion of the special meeting, which is tonight's council meeting.
BACKGROUND AND DISCUSSION
On November 12 and December 14, 2021, press releases were issued for a number of vacancies and for members whose terms expired on December 31, 2021. Both notices were posted on the City's various social media platforms. The filing period for these vacancies was left open until a sufficient number were received by the City Clerk's Office. The application filing period for the GVRD and Code Enforcement Appeals Board (CEAB) vacancies closed on January 12 as the City Clerk's Office received a sufficient number in order for the Council to proceed forward with applicant interviews. The application filing period for vacancies to other commissions remains open.
Applicant interviews were conducted with the full Council on January 18, 2022. All GVRD and CEAB applicants attended and participated in the interviews. Applicants must attend and be interviewed in order to be considered for appointment. Those applicants who participated in the interviews are presented to the City Council for consideration.
Copies of applications received for these commissions have been provided to the Mayor and City Council, and copies are available for review in the Office of the City Clerk.
Code Enforcement Appeals Board (CEAB)
Chapter 2.49 of the Vallejo Municipal Code provides for a CEAB to consist of seven members who shall be
Date: January 25, 2022
Subject: ADOPT RESOLUTIONS MAKING APPOINTMENTS TO CODE ENFORCEMENT
APPEALS BOARD AND THE GREATER VALLEJO RECREATION DISTRICT
residents of the City.
Due to term expirations, four vacancies exist as of January 1, 2022. Eight applications were received and seven participated in the interviews held on January 18. Seven applicants are presented to the City Council for its consideration. If the City Council chooses to make appointments to fill the vacancies, the appointments shall be made for terms to commence immediately and expire on December 31, 2025.
Greater Vallejo Recreation District (GVRD)
Public Resources Code Section 5783.5 provides for the process of either an elected or appointed board of directors for a district that contains unincorporated territory and territory of one or more cities. GVRD Board members are appointed by the Solano County Board of Supervisors and the Vallejo City Council according to the proportionate share of the County and the City within the district. Currently, the Vallejo City Council appoints three members to the Board.
Presently there is one vacancy due to a term expiring on December 31, 2021. This appointment shall be made by the Vallejo City Council. Three applications were received and all three participated in interviews held on January 18. The three applicants are presented to the City Council for its consideration. In order for the GVRD Board of Directors to continue to function at full capacity, the City Council should make one appointment for a term to commence immediately and expire on December 31, 2025.
Pursuant to the City Council's procedure for selecting commissioners, only interviews were conducted at the special meeting. Appointments to advisory bodies are typically made at the next regular meeting following the conclusion of the special meeting, which is at tonight's council meeting.
FISCAL IMPACT
There is no fiscal impact associated with filling vacancies to standing commissions.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. GVRD.CEAB Eligible Applicants
2. Resolution Making Appointments to CEAB_012522 CAO Stamp
3. Resolution to Appointment GVRD Boardmember_012521 CAO Stamp
CONTACT
Dawn G. Abrahamson, City Clerk, (707) 648-4528
[email protected]
*Incumbent
ELIGIBLE APPLICANTS FOR APPOINTMENT
Greater Vallejo Recreation District (GVRD) 1 vacancy. Term to expire 12/31/25 *Robert Briseno
Thomas Judt
Rob’Lena (Shay) Miles
Code Enforcement Appeals Board (CEAB) 4 vacancies. Terms to expire 12/31/25 Rafael Mariscal
*Garrett Toles
Nicole Oakley
Kevin Tennyson
*Dr. Carey Hawkins, J.D., Ph.D
David Cates
*L. Alexander Matias
*Current Boardmember
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 22-____ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CIYT OF VALLEJO MAKING
APPOINTMENTS TO CODE ENFORCEMENT APPEALS BOARD
WHEREAS, the Vallejo City Council has established various boards and commissions and such boards may be advisory, policy, appellate and/or rule making; and WHEREAS, members of these boards, committees, and commissions shall be appointed by the City Council and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and WHEREAS, there currently exist four vacancies on the Code Enforcement Appeals Board, and WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and
WHEREAS, the City Council reviewed the applications submitted and has conducted interviews.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:
The following persons are appointed to the Code Enforcement Appeals Board – 4 vacancies (all terms to expire 12/31/25):
1. ____________________ is appointed to the term ending 12/31/25.
2. ____________________ is appointed to the term ending 12/31/25.
3. ____________________is appointed to the term ending 12/31/25.
4. ____________________is appointed to the term ending 12/31/25.
Adopted by the City Council of the City of Vallejo at a regular meeting held on January 25, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 22-___ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO MAKING
APPOINTMENTS TO THE GREATER VALLEJO RECREATION DISTRICT
BOARD OF DIRECTORS
WHEREAS, Public Resources Code Section 5783.5 provides for the process of either an elected or appointed board of directors for a district that contains unincorporated territory and the territory of one or more cities; and
WHEREAS, Greater Vallejo Recreation District Board members are appointed by the Solano County Board of Supervisors and the Vallejo City Council according to the proportionate share of population of the County and the City within the district, with the Vallejo City Council appointing three members to the Board; and
WHEREAS, Greater Vallejo Recreation District Policy No. 400 states that the term of office of each member appointed by the City Council and the Solano County Board of Supervisors shall be for four years, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and
WHEREAS, said policy also states that appointments become effective at the first Board meeting in January following the uneven selection years and that there is no restriction to the number of succeeding terms a member may serve; and
WHEREAS, there currently exists one vacancy on the Greater Vallejo Recreation District Board of Directors; and
WHEREAS, the City Council reviewed applications and conducted interviews.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby appoints __________________ to the Greater Vallejo Recreation District Board of Directors for terms to expire on December 31, 2025.
Adopted by the City Council of the City of Vallejo at a regular meeting held on January 25, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
ACTION ITEM 9.B.
DATE: January 25, 2022
TO: Mayor and Members of the City Council
FROM: Mike Malone, Interim City Manager
Rekha Nayar, Finance Director
SUBJECT: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
RECOMMENDATION
Provide notice of intent to amend the City's Fiscal Year 2021-22 Adopted Budget and amend the City's Salary Plan.
REASONS FOR RECOMMENDATION
The City annually reviews revenues and expenditures at the middle of the fiscal year (Mid-Year) to adjust budgeted revenues, expenditures, and transfers based upon actual experience during the first six months of the fiscal year and updated projections for anticipated revenues and expenditures during the second half of the year. This notice of intent is the first step in a two-step process to amend the budget in order to reflect changes in revenues, expenditures, transfers, and staffing that have been identified since the approval of the FY 2021-22 Adopted Budget in June 2021.
BACKGROUND AND DISCUSSION
This is the first step of the required two-step budget amendment process to amend the FY 2021-22 Adopted Budget. City Council will consider tonight’s notice of intention to amend the budget. If the City Council approves tonight's recommendation, the final action will be scheduled for City Council’s consideration on February 8, 2022.
This report updates FY 2021-22 financial projections for the General Fund and proposes current year budget amendments for all funds to reflect the City’s evolving economic condition and operational needs.
The discussion below is presented in the following sections:
I. General Fund FY 2021-22 Projections
A. FY 2021-22 General Fund Revenue Changes
B. FY 2021-22 General Fund Expenditure Changes
III. Other Funds: Changes of Note
III. Staffing Changes Included in Midyear
The summary of all the changes discussed below is included in Exhibit 1 and 2.
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
I. General Fund FY 2021-22 Projection
As the economy begins to show signs of recovery, the City approved FY 2021-22 General Fund revenue that reflected $16.4 million above the prior-year Adopted Budget. The economy is expected to hold strong through the 2021-22 fiscal year. In 2022, rising prices (inflation) are becoming a major concern for consumers with federal interest rate increases on the horizon and supply chain issues that continue to impact cost. The severity of the “winter wave” of COVID-19 is likely to be worse than previously anticipated due to the emergence of the Omicron variant. City staff forecast a slowing of growth beginning in FY 2022-23 based on the data available.
Per the Council’s instructions, City staff worked diligently with the State, County, and our consultants to provide reasonably accurate and cautious forecasts for expected revenue trends.
Below is a summary of the updated General Fund projections:
A. FY 2021-22 General Fund Revenue Changes
In total, General Fund revenues are projected to increase by $5,520,000 for FY 2021-22 as compared to the Adopted Budget.
General tax revenues are expected to increase by $5,420,000 from the prior projection as follows:
Property tax revenue has increased by $289,000 over the previous projection. This is based on the current information derived from Solano County's most recent report. Local merchant sales reflected a significant recovery. Conservative projections show an anticipated increase of $4,900,000 in sales tax revenue as compared to budgeted numbers. As per consultant reports, this rise in sales tax revenue is due to multiple factors such as gains in the auto & transportation industry, restaurants & hotels, fuel & service stations, and increased online purchases of general consumer goods.
The business license tax is anticipated to increase by $441,000 based on revenue received to date.
This amount is slightly below the actual revenue received pre-pandemic. Net decrease of $210,000 in other general revenues included a decrease in Marijuana Tax of approximately $275,000.
Strong general revenue is due to a combination of increases including the real-estate economy and strong sales tax, particularly in the auto & transportation industry.
Departmental program revenues are expected to increase by $101,000 due to the estimated increase in permit revenues.
To deal with the stagnant growth in program revenue, the City is strongly committed to continuing to find ways to support economic development. Per the Council’s instruction, the City has allocated $1,800,000 of the American Rescue Plan Act (ARPA) to economic development efforts and planning support.
Departments are working with various consultants to continue to seek and receive grants from Federal, State, and County agencies to support efforts to fight the spread of the pandemic in our local population.
B. FY 2021-22 General Fund Expenditure Changes
The City is proposing to increase midyear expenditures by $4.1 million and still maintain a balanced budget.
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
Departmental changes of note are as follows:
Fire:
The City was awarded a new SAFER Grant in 2021-22 for 9 FTEs, which requires the City to conduct a new academy. Funding of $186,000 is requested for additional equipment and uniforms for the Academy of SAFER grant-funded employees.
Police:
The City will be required to conduct a new training academy of staff. The department needs an additional $200,000 for the materials and equipment required for training and operations. Uniforms and equipment for 9 new non-sworn police employees proposed are anticipated to cost $90,000. An additional $90,000 is being requested due to increased investigative costs for processing homicide cases and associated external forensic lab fees.
Planning and Development Services:
A budget increase of $75,000 to support the professional services cost needed for multiple large projects in the pipeline that require outside plan checks consultants to speed the approval process.
Public Works:
Increase $215,000 in transfers to Capital Project Fund #201 for the Street Signs project, San Francisco Bay Regional Water Quality project, and the street paving projects. Budget adjustment of $35,000 for the National Pollutant Discharge Elimination System (NPDES) permits.
City Attorney’s Office:
Increase $500,000 in City Wide legal fees to address increased investigative costs.
City Manager’s Office:
Increase $136,000 in professional services budget to support Housing Division’s Housing and Urban Development (HUD) audit, provide annual payment to CAP Solano to address homelessness, and seek additional grants.
A budget of $540,000 is proposed for the final payout for Greg Nyhoff, which had not been budgeted.
City Programs and Subsidies
Increase $800,000 to Equipment Replacement Fund to level out the contribution for the next five years. Increase $500,000 to Emergency Disaster Fund for Project Roomkey and other Covid-19 related costs that are not covered by the grants.
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
Draw from Assigned Reserves
Of the $40,380,000 total fund balance on June 30, 2021, the City has set aside $4,500,000 to build a General Liability fund reserve and to deal with increasing social service demands. Staff is proposing to budget the set aside assigned reserves at this time. This assigned reserve does not impact the $21,680,000 that the City had in the unassigned fund reserve on June 30, 2021.
$3,000,000 to increase the General Liability fund reserve at 80% confidence level using the assigned reserve.
$1,500,000 for social services, including homelessness and youth support, using the assigned reserve.
II. Other Funds: Changes of Note
State Gas Tax Fund (#133)
A total of $750,000 is proposed to move to the Traffic Congestion Relief Fund (#219) to add $700,000 for the Sacramento Street Bridge project and $50,000 for the Sidewalk Shaving program.
The Sacramento Street Bridge project is to provide funding for a replacement bridge, which is further discussed in the Capital Grant and Contribution Fund (#221). The Sidewalk Shaving program is to continue making the City's sidewalks safer for everyone to be able to walk without tripping and therefore reducing the City's liability. This expenditure increase allows sidewalk shaving to continue this fiscal year. Both funding is to come out of the Gas Tax fund balance.
$750,000 increase transfer out to Traffic Congestion Relief Fund (#219) for Sacramento Street Bridge Project and Sidewalk Shaving program.
Capital Grant and Contribution Fund (#221)
A total of $9.5 million in new capital project grants are to be received by the City from various agencies.
The San Francisco Bay Trail (Bay Trail) is a planned 500-mile trail, linking the shorelines of 47 cities and nine counties. Currently, over 300 miles of the Bay Trail are complete. The Napa Valley Vine Trail (Vine Trail) is a 47- mile multi-use trail administered by the Napa Valley Vine Trail Coalition that is planned to extend from the City of Vallejo to the City of Calistoga. Due to available funding, the project design was divided into three phases: Phase 1A, Phase 1B, and Phase 2. Phase 2 final design plans are expected to be completed by March 2022. The proposed budget adjustment is for the Construction Phase of the project. Construction is anticipated to be during FY 2022-23 but funding must be available during the request for proposals phase, which will begin in the spring of 2022.
The State of California identified the Sacramento Street Bridge as requiring seismic retrofit work after the Loma Prieta earthquake in 1989, and the bridge was included in the Local Bridge Seismic Retrofit program (LBSRP). Considering the age of the bridge and the high cost of seismic retrofit measures, the City requested funds to cover the full replacement of the bridge on October 19, 2012. The California Department of Transportation (Caltrans) approved the replacement of the bridge and programmed federal Highway Bridge Program (HBP) funding.
The Sacramento Street Bridge Replacement project will be constructed on Sacramento Street between Farragut Avenue, Yolo Avenue, and Illinois Street over the existing railroad. The improvements include a new Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
concrete bridge over railroad tracks with clearance as required by railroad standards, upgraded sidewalks, raised concrete wall and secure fence above and around the railroad tracks, reconstructed road approaches along Sacramento Street and adjacent Farragut Avenue, Yolo Avenue, and Illinois Street, reconstructed private driveway, sidewalks, stairs, retaining walls and fences to accommodate the raised road grades, installation of new street lights and bridge lighting, replaced wet and dry utilities, and other appurtenances as shown on the plans. The replacement bridge will be placed on the same horizontal alignment as the existing structure but will be raised slightly to accommodate standard railroad clearance requirements.
These projects do not impact the City's General Fund.
$7,472,000 Federal, State, County, and Other Agency for Bay Trail/Vine Trail $1,980,000 Federal Grant for the Sacramento Street Bridge $48,000 Other Agency and PG&E Rebate for EV Chargers at City Facilities project
Water Funds (#401- #411)
Items to note in the Water Funds include:
The Water Department, as well as all City Departments, are facing huge vacancies. Beyond the vacancy rate challenge, the 2020 Benmarking study conducted by the American Water Works Association (the largest non- profit, scientific, educational and professional water association worldwide) revealed significant deficiencies in staffing across all divisions of the Water Department. The robust study allows for comparison with water agencies serving drinking water to similarly-sized populations as the Vallejo Water Department. Staff is proposing to use the savings from staff vacancies to fund increases in added FTEs with an additional salary savings increase of $1,100,000. The cost of the proposed FTEs are anticipated in the current 5-year rate plan and are essential to successfully achieving the required infrastructure improvements funded by the bond, to sufficiently staff operations and maintenance, comply with new regulatory requirements, and to accomplish long term water resource management goals essential to drought resiliency for our customers as well as to economic development goals.
The City of Vallejo issued its Series 2021A Water Revenue Bonds on February 24, 2021, which will fund $51.27 million in repairs and upgrades to the Vallejo drinking water system, such as pipe repair and replacement, the purchase, and installation of upgraded pumps for better water delivery, and upgrades to the various water treatment plants and storage reservoirs in our drinking water system and upgrading water meters and meter reading technology. A $27 million dollar issuances was initially projected in Water's 15-year financial plan, based on the bond market conditions at the time the long-term plan was developed. However, at the time the bonds were sold on the market, interest rates nationally had suddenly dropped so markedly that the resulting issuance nearly doubled. The result is for the same annual debt service, approximately $25M additional resources are now available to help tackle the long-deferred water system maintenance in order to improve and sustain system reliability for customers. The bond-funded CIP projects will also support operational efficiency and help reduce overtime costs (that result from responding to emergency repairs on the aging infrastructure).
The following projects are proposed using the Series 2021A Water Revenue Bond to support the reliability of the drinking water system, help to make water operations more efficient, and guarantee that Vallejo's drinking water continues to meet (or exceed) all water quality requirements set forth by State and Federal authorities. This bond will fund advanced metering infrastructure (AMI), replacement of aging pipelines, improvements to water treatment plant and pump stations, and replacement of drinking-water storage tanks.
The following are examples of proposed projects to receive additional funding:
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
Water Capital Projects:
$300,000 Fleming Hill Water Treatment Plant Upgrades which is funded from the 2021A series water bonds (Bond). The request is to cover services such as architecture, permitting, an accessible route to Fleming Hill Water Treatment, and ADA and IT improvements. $500,000 Distribution System Scada Renovation is funded from the Bond for Telstar services for SCADA Master Plan support and upgrades at distribution facilities. $3,800,000 Advanced Metering Infrastructure which is funded from the Bond.
Lakes Capital Project:
$200,000 Siebe/Rockvill Tank Project to replenish the money transferred to Distribution SCADA improvement project for the Lakes area.
$200,000 Advanced Metering Infrastructure which is funded from the Bond.
Vallejo Station Parking Structure Fund (#431)
Revenue for the fund has decreased from just over a million to $222,000 in FY 2020-21. The City adopted a budget of $300,000 revenue for FY 2021-22 and has collected $294,000 as of December 2021. Staff is proposing to increase the revenue by an additional $300,000 to align with the current actual received. $300,000 increase in revenue due to an increase in ferry riders.
III. Staffing Changes Included in Midyear
The Salary Plan addresses staffing in the City, shows new positions, and prescribes the number of regular positions authorized for each department, division, branch, section, and other units of the City’s organization. 7 new positions are being recommended, which will have a general fund cost of $647,000 for the current year.
All other staffing changes are being offset by reallocating costs from either deleted or freezing positions. They will not have a general fund impact. Water is proposing 11.5 new positions with a fiscal impact of $641,000.
Exhibit 2 is the proposed update to the Salary Plan.
Since the pandemic, there has been a staffing freeze for most city positions with only essential positions added. The following outlines the much-needed recommended staffing changes. Many of the proposed positions are re-classing current positions to better align to changing business needs and addressing council priorities.
Below is a summary of FTEs added and deleted with their corresponding departments and Funds.
Fire (General Fund #001)
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
The proposed changes will have an impact of $15,000 on the current budget and a net annual cost of $43,000 to the General Fund's future expenditure. Reclassifications will place the Fire Department in a better position to improve key business processes and services by staffing safety employees at newly opened Station 26, performing state-mandated and new building and complaint-based inspections, and managing policies and programs as it relates to assisting the Emergency Operating Center.
Police (General Fund #001)
The proposed changes will have an impact of $15,000 savings on the current budget and a net annual cost of $29,000 to the General Fund's future expenditure. These reclassifications will place the Police Department in a better position to improve key business processes and services to support Sworn staff by allowing the department to quickly respond to lower priority calls for service and significantly decrease response times, leading to an increase in community relationships, and expansion of the existing Neighborhood Watch Program. This organizational change will allow the Police department to collect, process, and investigate crimes effectively, ensuring the integrity of crime scene investigations while providing better customer service to our community.
Planning & Development Services (General Fund #001)
The proposed changes will have an impact of $86,000 on the current budget and a net annual cost of $405,000 to the General Fund's future expenditure. These reclassifications will place the Planning & Development Services Department, Economic Development Division, in a better position to improve key business processes and services to its customers.
Moving 1 FTE Real Property & Asset Manager from Planning & Development Services Department to Public Works does not have any monetary impact. It is to align the position under the Department that will oversee the City’s Buildings.
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
Public Works (General Fund #001, Marina Fund #415)
The proposed changes will have an impact of $31,000 on the current budget and a net annual savings of $116,000 for the General Fund's future expenditure. The City of Vallejo has numerous and varying facilities.
These reclassifications will place Public Works in a better position to improve key business processes by monitoring the large and complex projects and managing the maintenance, repair, and general upkeep of City assets. The responsibility of managing leased property is transferred from Planning and Development Services to Public Works.
Deleting 1 FTE Marina Office Attendant has a net annual saving of $98,000 to the Marina Fund #415 expenditure. This position is no longer needed as the operation of the Marina is now being managed by F3.
City Attorney’s Office (General Fund #001)
The proposed change will have an impact of $93,000 on the current budget and a net annual cost of $286,000 to the General Fund’s future expenditure. The additional position will support the Public Records Act which has increased nearly 70% in 4 years.
City Manager’s Office (General Fund #001)
The proposed changes will have an impact of $356,000 on the current budget and a net annual cost of $542,000 to the General Fund's future expenditure. Additional positions will add capacity to the City Manager's Office and ensure that departments have adequate support, direction, and oversight. The City Manager’s Office will provide the resources needed to effectively support the council, citizens and departments, bring projects to fruition, and successfully work towards Council goals and priority areas.
Information Technology (General Fund #001, Water Fund #401)
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
The proposed changes will have an impact of $62,000 on the current budget and a net annual cost of $151,000 to the General Fund's future expenditure. This position is to support the City’s decision to continue all commissions and council meetings in the hybrid format as requested by the council and citizens. The hybrid format adds major complexity to how we conduct our public meetings.
Finance (General Fund #001)
The proposed changes will have an impact of $62,000 on the current budget and a net annual cost of $ 151,000 to the General Fund's future expenditure. These reclassifications will place the Finance Department in a better position to successfully implement the long overdue Enterprise Resource Planning (ERP) software.
The upgrade of the ERP system impacts the entire city and the magnitude of this 3-year project necessitates having key support staff in place for successful citywide implementation. An additional accountant position will support the accounting of funds allocated to address homelessness and audits of the Housing division. Adding a Limited-Term Finance Manager will not have a net annual cost to the General Fund expenditure. This position will be funded by the MYOP project #FIN007, which is dedicated to ERP implementation.
Human Resources (General Fund #001)
The proposed changes will have an impact of $45,000 saving on the current budget and a net annual cost of $ 18,000 to the General Fund's future expenditure. With the restructuring of the department, the Human Resources Department will develop internal stability of the Department and the City, and provide better service delivery for recruitments.
Water Department (Water Fund #401)
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
These proposed changes will have an impact of $641,000 on the current budget and an annual increase of $1,654,000 to the Water Fund's future expenditures which are covered in the current-council approved five- year water rate plan. To meet the obligation to deliver $52 million in bond-funded CIP projects within 3 years, the additional 10 new FTEs much needed by the Water Department to support the City’s crucial water system.
FISCAL IMPACT
The notice of intent does not have any fiscal impact. If the City Council approves tonight's recommendation, the fiscal impact for the final action that is scheduled for City Council consideration on February 8, 2022 will be as follows:
1. The General Fund budget will increase expenditures and transfer out by $8,620,734. Funding for the increased costs will be paid for by an increase in projected revenues of $5,520,459 and use of year- end assigned funds of $4,500,000. The City is maintaining a balanced budget.
2. The Water Fund expenditure and transfer out increase of $9,540,751 will be funded from increased revenue, transfer in, and fund balance.
3. All Other Funds expenditure and transfer out budget will increase by $14,599,632. These additional costs will be covered by increased revenues and transfer in of $16,562,748 and fund balance.
Exhibit 1 summarizes the proposed financial impacts on the overall City budget, including General Fund and all other funds.
In total, the proposed amendments to the number of authorized positions amount to $647,000 in General Fund impact, and $641,000 in Other Funds impact, for a total fiscal impact of $1,288,000 for the remainder of the fiscal year.
The City will continue to maintain a structurally balanced General Fund budget along with a fund balance of
18.63% with the proposed Midyear changes.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Exhibit 1 FY 21-22 Midyear List
2. Exhibit 2 FY21-22 FTE Listing Midyear Changes
Date: January 25, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET, MID-YEAR (STEP 1 OF 2)
CONTACT
Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Exhibit 1
2021-22 Midyear Budget Review
Proposed Budget Adjustments
SUMMARY
Revenue Transfer In Expenditure Transfer out Fund Balance 1 Ref # General Fund
Update of Available Balance
Transfer out to Unappropriated Reserves Fund to match Actual 3,723,289 - - - - 3, 723,289 (3, 723,289) Increases (Decrease) in Projected Revenues:
1 Property-related taxes 288,849 - 288,849 2 Sales tax 4,870,077 - 4, 870,077 3 Other unrestricted revenues (including offsets) 260,588 - - - 260,588 5,419,514 - - - 5, 419,514 4 Program revenues 100,945 - - - 100,945 Total Revenue Adjustments 5,520,459 - - - 5, 520,459 Increase (Decrease) in Projected Expenditures:
Use of Current Resources:
Salaries & Benefits, and related expenditures:
5 Fire (184,527) 184,527
6 Police (1,355,655) 1, 355,655
7 Planning & Development Services (210,172) 210,172 8 Public Works (1,078,004) 1, 078,004
9 Administration - - ( 177,842) - 177,842 10 Citywide 4,600,000 (4, 600,000)
Subtotal - - 1, 593,800 - (1, 593,800) Departmental expenditures:
11 Fire 186,000 - ( 186,000) 12 Police - 393,000 - ( 393,000) 13 Planning & Development Services 75,000 - (75, 000) 14 Public Works 35,000 215,000 ( 250,000) 15 Administration 641,500 - ( 641,500) 16 City Programs, Subsidies and Transfers - - 27,000 954,434 ( 981,434) Total Expenditure Adjustments - - 1, 357,500 1, 169,434 (2, 526,934) Total Salaries & Expenditures - - 2, 951,300 1, 169,434 (4, 120,734) Draw from Assigned Reserve
17 City Programs, General Fund Subsidies and Transfers - 4, 500,000 Subtotal - - - 4, 500,000 Net Draw from Assigned Reserves - - - 4, 500,000 - Net Operational Change 5,520,459 - 2, 951,300 5, 669,434 1, 399,725 - - - - - General Fund Unappropriated Reserves
Additional Transfers in from General Fund #001 - - - (3, 723,289) 3, 723,289 Total, 2020-21 General Fund Unappropriated Reserves Adjustments - - - (3, 723,289) 3, 723,289 - - - - - Total General Fund 5,520,459 - 2, 951,300 5, 669,434 1, 399,725 Ref # Other Funds
18 Community Dev Block Grant # 101 35,000 - 35,000 - - 19 Emergency Disaster Fund #109 - 500,000 500,000 - - 20 Mare Island CFD 2002-1 Fund # 112 - - - - - 21 State Gas Tax # 133 - - - 750,000 ( 750,000) 22 Neighborhood Park-Development Fee Fund # 137 - - 239,690 - ( 239,690) 23 NLP Nuisance Abatement Fund # 147 - - 50,000 - (50, 000) 24 Hunter Ranch III LMD Fund # 183 - - 25,000 - (25, 000) 25 Capital Outlay Fund # 201 281,170 1, 715,000 1, 996,170 - - 26 Transportation Impact Mitigation Fund # 203 2,500 - 2,500 - - 27 Traffic Congestion Relief Fund # 219 - 750,000 750,000 - - 28 Capital Grant and Contribution Fund # 221 9,524,644 - 9, 524,644 - - 29 Empress Theater Fund # 225 - 10,000 44,000 - (34, 000) 30 Road Maint/Rehab Act Fund# 226 - - 757,040 - ( 757,040) 31 Water Fund # 401 - - ( 459,249) 4, 600,000 (4, 140,751) 32 Green Valley/Curry Lakes # 403 - - - 400,000 ( 400,000) 33 Water Fac Tax/Connect Fee Fund # 404 - 4, 600,000 4, 600,000 - - 34 Lakes Capital Fund # 411 - 400,000 400,000 - - 35 Marina Fund # 415 - - (74, 412) - 74,412 36 Golf Fund # 425 - ( 355,566) - - ( 355,566) 37 Vellejo Station Parking Structure Fund # 431 300,000 - - - 300,000 38 Equipment Replacement Fund # 502 - 800,000 - - 800,000 39 General Liability Fund # 508 - 3, 000,000 - - 3, 000,000 Total, 2020-21 Other Funds Adjustments 10,143,314 11, 419,434 18, 390,383 5, 750,000 (2, 577,635) - - - - - Note: 1 Draw from assigned reserves -
(continued)
City of Vallejo
TRANSACTION TYPE
1 of 6
Proposed Budget Adjustments - Supporting Detail
Revenue Transfer In Expenditure Transfer out Fund Balance 1 Ref # General Fund
Beginning Balance Update
To update the June 30, 2021 beginning balance assumption for actual FY 2020-21 results and transfer out balance to Unappropriated Reserves Fund:
As budgeted 17,959,527
Increase 3,723,289 3,723,289
Actual (audited) 21,682,816
Use of Unassigned Reserve in Midyear
Ending Balance after Midyear Budget 21,682,816 - - - 3, 723,289 (3, 723,289) Revenues
General Tax and Other Unrestricted Revenues:
To update general tax/unrestricted revenues to match current projections:
Property-related taxes:
1 Property Tax 288,849 - 288,849 Sales Tax
2 Sales Tax 2,365,850 - 2, 365,850 2 Transaction and Use Tax 2,504,227 - 2, 504,227 Other unrestricted revenues:
3 Utility Users Tax 90,662 90,662
3 Cannabis Tax (275,230) (275,230)
3 Business License Tax 440,621 440,621
3 Rentals (19,943) (19,943)
3 Motor Vehicle Fees 4,051 4,051
3 SB 90 Mandated Cost 20,427 20,427
Subtotal others 260,588 - 256,053 Subtotal General tax and others 5,419,514 - - - 5, 419,514 Program Revenues
To update department revenue projections:
Fire
4 Prop 172 - Sales Tax Fire 307,546 307,546
4 First Responder Fee (50,000) (50,000)
4 Federal Grant - SAFER 656,763 656,763
4 Ambulance Savings-Solano County 148,413 148,413 4 Other Fire Revenues (15,676) (15,676)
Subtotal - Fire 1,047,046 - - - 1, 047,046 Police
4 Prop 172 - Sales Tax Police (307,546) (307,546) 4 Peace Officer Standards & Training (POST) Reimbursement 34,541 34,541 4 School Resource Officer (225,000) (225,000) 4 Overtime Reimbursement 99,762 99,762
4 Vehicle Fees and Fines (228,317) (228,317)
4 Federal Grant - COPS (314,724) (314,724)
4 Code Violation Fee (335,758) (335,758)
4 Foreclosure Prop (130,421) (130,421)
Subtotal - Police (1,407,463) - - - (1, 407,463) Planning and Development Services
4 Building Fees 107,145 - 107,145 Subtotal - Planning and Development Services 107,145 - - - 107,145 Public Works
4 Engineering Fees 355,000 - 355,000 4 Other Public Works Revenue (783) (783) Subtotal - Public Works 354,217 - - - 354,217 Subtotal - Program Revenues 100,945 - - - 100,945 Subtotal, Revenues 5,520,459 - - - 5, 520,459 (continued)
2 of 6
Proposed Budget Adjustments - Supporting Detail, Continued Ref# Expenditures Revenue Transfer In Expenditure Transfer out Fund Balance 1 Salaries & Benefits, and related expenditures
Salaries & Benefits:
MOU changes (IBEW, CAMP, Unrepresented Agreements)
5 Fire - Admin 8,896 (8, 896) 5 Prevention 5,049 (5, 049)
6 Police - Admin 69,298 (69, 298) 6 Code 7,754 (7, 754)
7 P&DS - Admin 6,224 (6, 224) 7 Planning 12,846 (12, 846)
7 Building 14,757 (14, 757)
7 EDD 12,375 (12, 375)
8 PW - Admin 12,391 (12, 391)
8 Engineering 30,648 (30, 648)
8 Recycling 1,392 (1, 392)
8 Maintenance 56,123 (56, 123)
9 City Attorney's Office 21,279 (21, 279) 9 City Manager's Office 33,860 (33, 860) 9 City Council 1,171 (1, 171) 9 City Clerk's Office 4,166 (4, 166) 9 IT 16,395 (16, 395)
9 Finance 43,624 (43, 624)
9 HR 41,752 (41, 752)
10 City Wide - Anticipated Compensation Increases budgeted (400,000 ) 400,000 Subtotal of GF - -
Anticipated Comensation Increases (IAFF, VPOA)
5 Fire 157,000 ( 157,000)
6 Police 250,500 ( 250,500)
407,500 ( 407,500)
Contract Agreement for Greg Nyhoff
9 CMO 539,512 ( 539,512)
539,512 ( 539,512)
Salaries Saving Budget to Departments
5 Fire (370,955) 370,955
6 Police (1,668,542) 1, 668,542
7 P&DS -
7 Planning (216,103) 216,103
7 Building (84,822) 84,822
7 EDD (41,832) 41,832
8 PW (1,209,361) 1, 209,361
9 City Attorney's Office (250,759) 250,759 9 City Manager's Office (313,929) 313,929 9 City Clerk's Office (40,730) 40,730 9 IT (296,141) 296,141
9 Finance (346,235) 346,235
9 HR (160,591) 160,591
10 City Wide 5,000,000 (5, 000,000)
Subtotal of Salaries Saving Budget - - -
Fire
5 Convert 3 Firefighter to Fire Engineer 17,206 (17, 206) 5 Convert 3 Firefighter to Fire Captain 51,869 (51, 869) 5 Convert Admin Analyst II to Admin Manager 10,620 (10, 620) 5 Delete Deputy Fire Chief (156,572) 156,572 5 Add Admin Clerk II - C 41,667 (41, 667) 5 Add Fire Prevention Inspector (non-sworn) 50,693 (50, 693) 15,483 (15, 483)
Police
6 Add Crime Analyst 54,250 (54, 250) 6 Add Administrative Analyst II 39,556 (39, 556) 6 Add Forensic Analyst 61,968 (61, 968) 6 Add 2 Police Clerk 72,294 (72, 294) 6 Add 4 Police Assistant 194,712 ( 194,712) 6 Defund Police Captain (195,117) 195,117 6 Defund Police Lieutenant (127,474) 127,474 6 Defund Police Corporal (114,854) 114,854 (14,665) 14,665
Planning and Development Services
Economic Development Division
7 Add Economic Development Manager 86,383 (86, 383) 7 Add Economic Development Program Manager 78,867 (78, 867) 7 Delete Real Property & Asset Manager (78,867) 78,867 86,383 (86, 383)
Public Works
8 Add Real Property & Asset Manager 78,867 (78, 867) 8 Delete GIS Specialist III (0.5 FTE) and add to Water Department (34,700) 34,700 8 Convert Assistant/Associate Engineer to Senior Accountant (9,712) 9,712 8 Convert Assistant Maintenance Superintendent to Asset Manager (3 ,303) 3,303 8 Convert Admin Clerk I to Customer Service Rep 4,182 (4, 182) 8 Convert Public Works Supervisor to Landscape Inspector (4,531) 4,531 30,803 (30, 803)
City Attorney's Office
9 Add Assistant City Attorney II 93,333 (93, 333) 93,333 (93, 333)
City Manager's Office
3 of 6
9 Add Organizational Development Manager 137,761 ( 137,761) 9 Add Assistant City Manager 218,430 ( 218,430) 356,191 ( 356,191)
IT
9 Add Media Services Specialist 61,643 (61, 643) 61,643 (61, 643)
Finance
9 Add Accountant 49,583 (49, 583) 9 Convert Finance Manager to Deputy Finance Director 12,782 (12, 782) 9 Add Finance Manager (Limited Term), funded by ERP project - - - - 62,365 (62, 365)
Human Resources
9 Convert HR Program Manager to Employee and Labor Relations Officer 10,461 (10, 461) 9 Convert HR Program Manager to Administrative Analyst II (17,904) 17,904 9 Convert HR Program Manager to Senior Personnel Analyst (64,448) 64,448 9 Convert Admin Clerk II-C to HRIS Analyst 27,143 (27, 143) (44,748) 44,748
Subtotal -Salaries & Benefits, and related expenditures - - 1, 593,800 - (1, 593,800) Departmental expenditures
Fire
11 Increase in Equipment and Uniform Costs for Fire Academy 186,000 ( 186,000) Subtotal - - 186,000 - ( 186,000) Police
12 Increase Materials and Equipment for Training 200,000 ( 200,000) 12 Increase Investigative Costs 90,000 (90, 000) 12 Increase Clothing & Uniform costs 90,000 (90, 000) 12 Increase Other Services for Police Strategies 13,000 (13, 000) Subtotal - - 393,000 - ( 393,000) -
Planning and Development Services
Building Division
13 Increase in Professional Service for large projects 75,000 (75, 000) Subtotal - - 75,000 - (75, 000) -
Public Works
14 Transfer to Capital Project Fund #201 for Street Signs 40,000 (40, 000) 14 Transfer to Capital Project Fund #201 for SF Bay Regional Water Quality 75,000 (75, 000) 14 Transfer to Capital Project Fund #201 for Street Paving 100,000 ( 100,000) 14 Increase Professional Services for NPDES permits 35,000 (35, 000) Subtotal - - 35,000 215,000 ( 250,000) Administration
City Attorney
15 Legal Fees for increased investigative costs 500,000 ( 500,000) City Manager -
15 Increase in Professional Services (Grant) 32,000 (32, 000) 15 Increase in Homelessness (CAP Solano) 74,000 (74, 000) 15 Increase in Housing (Audit) 30,000 (30, 000) City Clerk -
15 Increase in Professional Services for codification services 5,50 0 (5, 500) - - 641,500 - ( 641,500) -
City Programs and Subsidies
Use of Current Resources:
Contribution to
16 Grant/Animal Control Services & County Animal Shelter 27,000 (27, 000) 16 Transfer Out to Emergency Fund #109 for Project Roomkey and other Covid related Contingencies 5 00,000 ( 500,000) 16 Transfer Out to Equipment Replacement Fund #502 to support 5 year plan 800,000 ( 800,000) 16 Remove Transfer out Fund# 425 Golf, debt service (355,566) 355,566 16 Transfer out to Fund# 225 Empress Theatre 10,000 (10, 000) Subtotal - - 27,000 954,434 ( 981,434) Subtotal, Use of Current Resources 5,520,459 - 2, 951,300 1, 169,434 1, 399,725 -
City Programs and Subsidies
Draw from Assigned Reserves:
17 Transfer Out to General Liability Fund #508 for 80% Funding 3,000,000 - 17 Transfer Out to Capital Project Fund #201 for MY2220 1,500,000 - Subtotal, Draw from Assigned Reserves - - - 4, 500,000 - Total, 2020-21 General Fund Adjustments 5,520,459 - 2, 951,300 5, 669,434 1, 399,725 General Fund Unappropriated Reserves Fund # 002
Transfer in from General Fund # 001 - (3, 723,289) 3, 723,289 Total, 2020-21 General Fund Unappropriated Reserves Adjustments - - - (3, 723,289) 3, 723,289 (continued)
4 of 6
Proposed Budget Adjustments - Supporting Detail, Continued Ref# Other Funds Revenue Transfer In Expenditure Transfer out Fund Balance 1 Community Dev Block Grant # 101
18 Loan Payment Principal 35,000 - 35,000 18 Increase in Publicity and Advertising 7,000 - (7, 000) 18 Increase in Emergency Shelter 28,000 - (28, 000) Subtotal 35,000 - 35,000 - - Emergency Disaster Fund #109
Establish Funding for PRK and Covid related expenses:
19 Transfer in from General Fund #001 for PRK and Covid related expenses 500,000 500,000 - Subtotal - 500,000 500,000 - - Mare Island CFD 2002-1 Fund # 112
20 Increase Mare Island Causeway Bridge PW9759 - - 150,000 - ( 150,000) 20 Reduce Mare Island Causeway Western Approch Project PW9976 (150,0 00) - 150,000 Subtotal - - - - - State Gas Tax # 133
Increase transfer out to Traffic Congestion Relief Fund # 219 - 21 PW9798: Sacramento Street Bridge Project 700,000 ( 700,000) 21 PW9415: Sidewalk Shaving Program 50,000 (50, 000) Subtotal - - - 750,000 ( 750,000) Neighborhood Park-Development Fee Fund # 137
22 Increase Site Improvement for GVRD Park Dedication Project 239,690 ( 239,690) Subtotal - - 239,690 - ( 239,690) NLP Nuisance Abatement Fund # 147
23 Increase for Abatement cost 50,000 (50, 000) Subtotal - - 50,000 - (50, 000) Hunter Ranch III LMD Fund # 183
24 Increase Services R/M Rehabilitation to complete rehab work 25,000 (25, 000) Subtotal - - 25,000 - (25, 000) Capital Outlay Fund # 201
Add Finance Manager (Limited Term)
25 Increase in General Cost Distribution to General Fund, Finance F IN007 77,386 (77, 386) 25 Decrease in Misc Equipment (ERP) FIN007 (77,386) 77,386 25 Social Services MY2220 1,500,000 1, 500,000 - 25 Increase 400 MI Building Lease revenue MY2101 281,170 281,170 - Add following projects -
25 Increase budget for Street Sign Upgrade - MUTCD PWC113 40,000 40,000 - 25 Increase budget for SF Bay Regional Water Quality PWC111 75,000 75,000 - 25 Increase budget for Street Overlay / Preservation PWC109 100,000 100,000 - Reassign following projects: -
25 Decrease budget from Safe Route to School Project PW9747 (26,000) 26,000 25 Increase budget for Ferry Terminal Mobility Hub Project PW 9437 26,000 (26, 000) 25 Decrease budget from Traffic Calming Project PW9417 (700,000) 700,000 25 Increase budget for Sideshow Deterrent Project PW9430 700,000 ( 700,000) 25 Decrease budget from EV Chargers Project PW9408 (38,781) 38,781 25 Increase budget for EV Chargers at City Facilities Project PW943 8 38,781 (38, 781) Subtotal 281,170 1, 715,000 1, 996,170 - - Transportation Impact Mitigation Fund # 203
26 Recognize Grant SR2S Radar Feedback Signs/Wiedemann Striping PW9 432 2,500 2,500 - Subtotal 2,500 - 2,500 - - Traffic Congestion Relief Fund # 219
27 Increase Site Improvement for Sacramento Street Bridge Project P W9798 700,000 700,000 - 27 Increase Site Improvement for Sidewalk Shaving Program PW9415 50, 000 50,000 - Subtotal - 750,000 750,000 - - Capital Grant & Contribution Fund # 221
28 Recognize multiple grants for Bay/Vine Trail Project PW9802 7,472 ,180 7, 472,180 - 28 Recognize Highway Bridge Program Grant PW9798 1,979,464 1, 979,464 - 28 Reduce Revenue for EV Chargers Project PW9408 (35,000) (35, 000) - 28 Increase Revenue for EV Chargers at City Facilities PW 9438 35,000 35,000 - 28 Recognize Solano Transportation Authority Grant PW9438 25,000 25,000 - 28 Recognize PG&E MCE Rebate PW9438 48,000 48,000 - 28 Reduce Revenue for Traffic Calming Project PW9417 (247,350) ( 247,350) - 28 Recognize Grant SR2S Radar Feedback Signs/Wiedemann Striping PW9 432 67,500 67,500 - 28 Recognize Grant STA CARBStep Grant -SolSTEP PW9425 59,850 59,850 - 28 Recognize State Grant for Community based Transportation Plan PW 9711 120,000 120,000 - Subtotal 9,524,644 - 9, 524,644 - - (continued)
5 of 6
Ref# Revenue Transfer In Expenditure Transfer out Fund Balance 1 Empress Theater Fund # 225
29 Transfer in from General Fund 10,000 10,000 29 Increase in professional service for Acquisition 44,000 (44, 000) Subtotal - 10,000 44,000 - (34, 000) Road Maint/Rehab Act Fund# 226
30 Increase Site Improvement for Bay Trail/Vine Trail Project PW980 2 300,000 ( 300,000) 30 Increase Site Improvement for Highway Safety Improvement Program (HSIP) Sp PW9708 157,040 ( 157,040) 30 Increase Site Improvement for Tennessee Street Rehabilitation Project PW9704 150,000 ( 150,000) 30 Increase Site Improvement for Springs Road Rehabilitation Project PW 9703 150,000 ( 150,000) Subtotal - - 757,040 - ( 757,040) Water Fund # 401
Increase Budget for the Following:
31 Add GIS Specialist III (0.5 FTE) from Public Works 34,700 (34, 700) 31 Add Senior Civil Engineer 78,449 (78, 449) 31 Add 2 Associate Civil Engineer 137,434 ( 137,434) 31 Add 2 Assistant Engineer 119,934 ( 119,934) 31 Add Water Finance Manager 71,453 (71, 453) 31 Add Water Distribution Tech 45,763 (45, 763) 31 Add Water Maintenance Worker II 42,883 (42, 883) 31 Add Water Facilities Supervisor 52,675 (52, 675) 31 Add Admin Analyst I 57,460 (57, 460) 31 Transfer to Water Fac Tax/Connect Fee Fund# 404 for Projects WT7081, WT7086, WT7120 4,600,000 (4, 600,000) 31 Increase Staff Vacancy Assumption (1,100,000) 1, 100,000 Subtotal - - ( 459,249) 4, 600,000 (4, 140,751) Green Valley/Curry Lakes # 403
32 Transfer out to Lakes Capital Fund # 411 for Projects WT106, WT7120 400,000 ( 400,000) Subtotal - - - 400,000 ( 400,000) Water Fac Tax/Connect Fee Fund # 404
Transfer in for Project WT7081, WT7086, & WT7120 -
33 Increase Fleming Hill WTP Upgrades WT7081 300,000 300,000 - 33 Increase Dist System Scada Renovation WT7086 500,000 500,000 - 33 Increase Advanced Metering Infra WT7120 3,800,000 3, 800,000 - Subtotal - 4, 600,000 4, 600,000 - - Lakes Capital Fund # 411
34 Increase Siebe/Rockvill Tank Project WT 7106 200,000 200,000 - 34 Increase Advanced Metering Infrastructure Project WT7120 200,000 200,000 - Subtotal - 400,000 400,000 - - Subtotal, Water Funds - 5, 000,000 4, 540,751 5, 000,000 (4, 540,751) Marina Fund # 415
35 Remove Marina Office Attendant (74,412) 74,412 Subtotal - - (74, 412) - 74,412 Golf Fund # 425
36 Decrease Transfer In for Debt Service (355,566) ( 355,566) Subtotal - ( 355,566) - - ( 355,566) Vellejo Station Parking Structure Fund # 431
37 Increase Revenue 300,000 300,000
Subtotal 300,000 - - - 300,000 Equipment Replacement Fund # 502
Fleet Replacement Vehicle General Fund
38 Transfer in from General Fund #001 for 5 Year 800,000 800,000 Subtotal - 800,000 - - 800,000 General Liability Fund # 508
39 Transfer in from General Fund #001 for reserve 3,000,000 3, 000,000 Subtotal - 3, 000,000 - - 3, 000,000 Total, Other Funds Adjustments 10, 143,314 11, 419,434 18, 390,383 5, 750,000 (2, 577,635) -
Summary:
Water Funds - 5, 000,000 4, 540,751 5, 000,000 (4, 540,751) All Other Funds 10,143,314 6, 419,434 13, 849,632 750,000 1, 963,116 Total 10,143,314 11, 419,434 18, 390,383 5, 750,000 (2, 577,635) Proposed Budget Adjustments - Supporting Detail, Continued 6 of 6
Personnel Summary
Authorized Full-time Equivalent (FTE) Listing
Previously
Approved Proposed
Amended Amended Adopted Changes Changes Amended
General Fund
Legislative 8.00 8.00 8.00 - - 8.00
Executive
City Manager 13.00 13.00 13.00 - 2.00 15.00 City Clerk 3.00 3.00 3.00 - - 3.00
Information Technology 13.00 13.00 11.00 - 1.00 12.00 Economic Development 5.00 5.00 - - - -
Legal 13.00 13.00 13.00 - 1.00 14.00 Finance 21.00 21.00 22.00 - 2.00 24.00 Human Resources 14.00 14.00 14.00 1.00 - 15.00 Planning & Development Services (A) 24.00 24.00 30.00 - 1.00 31.00 Police 175.00 187.00 189.00 3.00 9.00 201.00 Fire 108.00 108.00 99.00 9.00 1.00 109.00 Public Works 73.50 73.50 73.50 - 0.50 74.00 470.50 482.50 475.50 13.00 17.50 506.00 Enterprise Funds
Water 101.50 107.50 108.50 - 11.50 120.00 Information Technology - - 1.00 - (1.00) -
Finance 17.00 17.00 17.00 - - 17.00 Human Resources - - 1.00 - - 1.00
Subtotal, Water 118.50 124.50 127.50 - 10.50 138.00 Marina 4.00 4.00 1.00 - (1.00) -
Parking 1.00 1.00 1.00 - - 1.00
123.50 129.50 129.50 - 9.50 139.00
Economic Development Funds
Mare Island CFDs 2.00 2.00 2.00 - - 2.00
2.00 2.00 2.00 - - 2.00
Public Works Funds
Landscape Districts 5.00 5.00 5.00 - - 5.00
Corp Yard 8.00 8.00 8.00 - - 8.00
13.00 13.00 13.00 - - 13.00 Other Funds
Housing 15.00 15.00 15.00 - - 15.00 Self Insurance 5.00 5.00 5.00 - - 5.00
20.00 20.00 20.00 - - 20.00 TOTAL 629.00 647.00 640.00 13.00 27.00 680.00 - - -
(A)
Note: Detailed FTE information by classification and department can be found in the Appendix.
FY 19-20 FY 20-21 FY 21-22
Planned change to department title to "Planning & Development Services" (or similar) requires formal authorization of the City Council by ordinance in accordance with City Charter Section 601.
Temporary & Part-time Authorized Positions
The Personnel Summary/Authorized FTE Listing does not reflect temporary and part-time positions required to be paid through City payroll. These positions include interns, administrative, manual and nonmanual temporary positions, and Police Cadets and Firefighter Trainee authorizations.
These temporary and part-time position authorizations generally fluctuate throughout the year as business needs change. As such, The City Manager has the authority to adjust staffing levels for temporary staffing positions, subject to budgetary constraints.
Multi-Level Authorizations
All positions in the Personnel Summaries/Authorized FTE Listings by Department that are authorized at multiple levels, where promotion is dependent on an employee obtaining certification or similar criteria not in the City's control, or other circumstances warrant, are required to be listed below and are referred to as "Multi-Level Authorizations":
Housing Specialist I/II/Sr Assistant Engineer/ Associate Civil Engineer Communications Operators I/II Instrument Technician I/II Maintenance Worker I/II Water Maintenance Worker I/II
Exhibit 2
Appendix: Personnel Summary
Legislative, Executive and Legal Departments
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
GENERAL FUND:
LEGISLATIVE
MAYOR & COUNCIL
Mayor MAYOR 1.00 1.00 1.00 - - 1.00 City Council COUNCIL 6.00 6.00 6.00 - - 6.00 Executive Assistant to the Mayor EXEC 1.00 1.00 1.00 - - 1.00 Total Legislative 8.00 8.00 8.00 - - 8.00
EXECUTIVE
CITY MANAGER
City Manager EXEC 1.00 1.00 1.00 - - 1.00 Assistant City Manager EXEC 1.00 1.00 1.00 - 1.00 2.00 Assistant to the City Manager EXEC 2.00 2.00 2.00 - - 2.00 Executive Assistant to the City Manager EXEC 1.00 1.00 1.00 - - 1.00 Organizational Development Manager EXEC - - - - 1.00 1.00 Real Property and Asset Manager CAMP 1.00 1.00 - - Administrative Clerk II-C CAMP 1.00 1.00 1.00 - - 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II CAMP 2.00 2.00 2.00 - - 2.00 Administrative Analyst II (Limited Term expires 6/30/23) CAMP - - - - 1.00 1.00 Administrative Analyst I (Limited Term expires 6/30/23) CAMP - - 1.00 - (1.00) - Community and Volunteer Coordinator CAMP 1.00 1.00 1.00 - - 1.00 Communications and Public Information Officer EXEC 1.00 1.00 1.00 - - 1.00 Special Advisor to the City Manager (Limited Term expires 6/30/23) EXEC 1.00 1.00 1.00 - - 1.00 Administrative Analyst I CAMP - - - - - - Administrative Clerk I-C CAMP - - - - - -
13.00 13.00 13.00 - 2.00 15.00
CITY CLERK
City Clerk EXEC 1.00 1.00 1.00 - - 1.00 Deputy City Clerk CAMP 1.00 1.00 1.00 - - 1.00 Contracts & Records Technician CAMP 1.00 1.00 1.00 - - 1.00
3.00 3.00 3.00 - - 3.00
INFORMATION TECHNOLOGY
Information & Technology Director EXEC - - - - - - Chief Innovation Officer EXEC 1.00 1.00 1.00 - - 1.00 IT Project Manager CAMP 1.00 1.00 1.00 - - 1.00 Information Systems Manager CAMP 3.00 3.00 2.00 - - 2.00 Network Administrator CAMP 1.00 1.00 1.00 - - 1.00 IS Services Specialist IBEW 1.00 1.00 1.00 - - 1.00 Media Services Specialist CAMP 1.00 1.00 - - 1.00 1.00 IS Support Technician II IBEW 3.00 3.00 3.00 - - 3.00 IS Support Technician I IBEW 1.00 1.00 1.00 - - 1.00 Administrative Clerk II IBEW 1.00 1.00 1.00 - - 1.00
13.00 13.00 11.00 - 1.00 12.00 Water Fund 401
Information Systems Manager CAMP - - 1.00 - (1.00) - - - 1.00 - (1.00) -
ECONOMIC DEVELOPMENT (A)
Mare Island Conversion Manager CAMP - - - - - - Real Property and Asset Manager CAMP - - - - - - Administrative Manager CAMP - - - - - - Economic Development Program Manager CAMP 2.00 2.00 - - - - Sr. Comm. Development Analyst IBEW 1.00 1.00 - - - - Administrative Analyst II CAMP 1.00 1.00 - - - - Secretary IBEW 1.00 1.00 - - - -
5.00 5.00 - - - - Subtotal Executive, General Fund 34.00 34.00 28.00 - 3.00 30.00 (A) Economic Development functions transferred under the Planning and Development Services Department in FY2021-22.
FY 21-22FY 20-21FY 19-20
Appendix: Personnel Summary
Legislative, Executive and Legal Departments
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
FY 21-22FY 20-21FY 19-20
EXECUTIVE (continued)
HOUSING/SECTION 8 Fund 121
Housing & Community Development Program Manager CAMP 1.00 1.00 1.00 - - 1.00 Housing Project Developer CAMP - 1.00 1.00 - - 1.00 Housing Specialist Supervisor IBEW - 2.00 2.00 - - 2.00 Housing Specialist I / II IBEW 7.00 - - - - - Housing Specialist I / II / Sr IBEW - 6.00 6.00 - - 6.00 Sr. Housing Specialist IBEW 1.00 - - - - - Administrative Analyst II CAMP 3.00 2.00 2.00 - - 2.00 Administrative Analyst I CAMP - - - - - - Administrative Analyst I (Limited Term) CAMP - - - - - - Secretary IBEW 1.00 1.00 1.00 - - 1.00 Sr. Community Dev. Analyst IBEW - - - - - - Admin Clerk II IBEW 2.00 2.00 2.00 - - 2.00 Admin Clerk I-C (Limited Term) CAMP - - - - - -
15.00 15.00 15.00 - - 15.00 SELF INSURANCE Fund (A)
Risk Manager / Safety Officer EXEC 1.00 1.00 - - - - Administrative Analyst II CAMP 3.00 3.00 - - - - Administrative Analyst II (Risk) CAMP - - - - - - Admin Clerk II-C CAMP 1.00 1.00 - - - -
5.00 5.00 - - - - Total Executive 54.00 54.00 43.00 - 2.00 45.00 LEGAL
CITY ATTORNEY
City Attorney EXEC 1.00 1.00 1.00 - - 1.00 Chief Assistant City Attorney EXEC 1.00 1.00 1.00 - - 1.00 Asst. City Attorney II-E EXEC 1.00 1.00 1.00 - - 1.00 Asst. City Attorney II CAMP 1.00 2.00 2.00 - 1.00 3.00 Deputy City Attorney II CAMP 2.00 2.00 2.00 - - 2.00 Deputy City Attorney I CAMP 2.00 1.00 1.00 - - 1.00 Law Office Supervisor EXEC 1.00 1.00 1.00 - - 1.00 Executive Secretary-C CAMP - - 1.00 - - 1.00 Senior Administrative Clerk-C CAMP 1.00 1.00 - - - - Administrative Clerk I-C CAMP - - - - - - Paralegal CAMP - 3.00 3.00 - - 3.00 Legal Secretary CAMP 3.00 - - - - - Total Legal 13.00 13.00 13.00 - 1.00 14.00
TOTAL LEGISLATIVE,
EXECUTIVE AND LEGAL 75.00 75.00 64.00 0.00 3.00 67.00
(A) Risk Management functions transferred under the Human Resources Department in FY2021-22.
Appendix: Personnel Summary
Finance Department
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
GENERAL FUND:
ACCOUNTING
Finance Director EXEC 1.00 1.00 1.00 - - 1.00 Assistant Finance Director EXEC 1.00 1.00 1.00 - - 1.00 Deputy Finance Director EXEC - - - - 1.00 1.00 Finance Manager (Limited Term expires 1/1/25) CAMP - - - - 1.00 1.00 Finance Manager CAMP 1.00 1.00 1.00 - (1.00) - Purchasing Manager CAMP 1.00 1.00 1.00 - - 1.00 Accounting Manager CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II (Limited Term expires 6/30/23) CAMP - - 1.00 - - 1.00 Senior Accountant IBEW 3.00 4.00 4.00 - 1.00 5.00 Accountant IBEW 3.00 4.00 4.00 - 1.00 5.00 Payroll Supervisor IBEW 1.00 1.00 1.00 - (1.00) - Executive Secretary-C CAMP 1.00 1.00 1.00 - - 1.00 Accounting Technician IBEW 3.00 3.00 3.00 3.00 Accounting Clerk II IBEW 1.00 - - - - -
18.00 19.00 20.00 - 2.00 22.00
COMMERCIAL SERVICES
Senior Accountant IBEW 1.00 1.00 1.00 - - 1.00 Customer Service Representative IBEW 1.00 1.00 1.00 - - 1.00
2.00 2.00 2.00 - - 2.00 Subtotal, General Fund 20.00 21.00 22.00 - 2.00 24.00 WATER FUND:
WATER BILLING & COLLECTION
Customer Service Supervisor IBEW 1.00 1.00 1.00 - - 1.00 Accounting Manager CAMP 1.00 1.00 1.00 - - 1.00 Accountant IBEW 1.00 1.00 1.00 - - 1.00 Sr. Customer Service Representative IBEW 1.00 1.00 1.00 - - 1.00 Customer Service Representative IBEW 5.00 5.00 5.00 - - 5.00 Cashier Clerk IBEW - - - - - -
9.00 9.00 9.00 - - 9.00
WATER METER READING
Meter Reader IBEW 5.00 5.00 5.00 - - 5.00 Sr.Meter Reader IBEW 1.00 1.00 1.00 - - 1.00 Utility Field Representative IBEW 2.00 2.00 2.00 - - 2.00
8.00 8.00 8.00 - - 8.00 Subtotal, Water Fund 17.00 17.00 17.00 - - 17.00 TOTAL DEPARTMENT 37.00 38.00 39.00 - 2.00 41.00 FY 21-22FY 19-20 FY 20-21
Appendix: Personnel Summary
Human Resources
Proposed Proposed
Group Amended Amended Adopted Changes Changes Amended
GENERAL FUND:
HUMAN RESOURCES
Human Resources Director EXEC 1.00 1.00 1.00 - - 1.00 Assistant Human Resources Director EXEC 1.00 1.00 1.00 - - 1.00 HR Program Manager EXEC 4.00 4.00 4.00 - (3.00) 1.00 Employee and Labor Relations Officer EXEC - - - - 1.00 1.00 Senior Personnel Analyst CAMP 1.00 1.00 1.00 - 1.00 2.00 Administrative Analyst II CAMP - - - - 1.00 1.00 HR Information System Analyst CAMP - - - - 1.00 1.00 Personnel Analyst II CAMP 3.00 3.00 3.00 - - 3.00 Personnel Technician CAMP 3.00 3.00 2.00 - - 2.00 Personnel Analyst II (Limited Term) CAMP - - - 1.00 - 1.00 Executive Secretary-C CAMP - - 1.00 - - 1.00 Admin Clerk II-C CAMP 1.00 1.00 1.00 - (1.00) - Subtotal, General Fund 14.00 14.00 14.00 1.00 - 15.00 Water Fund 401
Personnel Analyst II CAMP - - 1.00 - - 1.00 - - 1.00 - - 1.00 SELF INSURANCE Fund (A)
Risk Manager / Safety Officer EXEC - - 1.00 - - 1.00 Administrative Analyst II CAMP - - 3.00 - - 3.00 Admin Clerk II-C CAMP - - 1.00 - - 1.00 Subtotal, Self Insurance - - 5.00 - - 5.00 TOTAL DEPARTMENT 14.00 14.00 20.00 1.00 - 21.00 (A) Risk Management functions transferred under the Human Resources Department in FY2021-22.
FY 19-20 FY 20-21 FY 21-22
Appendix: Personnel Summary
Planning & Development Services Department
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
GENERAL FUND:
ADMINISTRATION
Community Development Director EXEC 1.00 - - - - - Planning & Development Services Director EXEC - 1.00 1.00 - - 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 - - 1.00
3.00 3.00 3.00 - - 3.00
BUILDING
Chief Building Official CAMP 1.00 1.00 1.00 - - 1.00 Building Inspection Manager CAMP 1.00 1.00 1.00 - - 1.00 Building Inspection Supervisor IBEW 1.00 1.00 1.00 - - 1.00 Building Inspector II IBEW 4.00 4.00 4.00 - - 4.00 Development Permit Coordinator CAMP 1.00 1.00 1.00 - - 1.00 Plan Check Engineer IBEW 1.00 1.00 1.00 - - 1.00 Building Permit Technician I IBEW 1.00 1.00 1.00 - - 1.00 Building Permit Technician II IBEW 1.00 1.00 1.00 - - 1.00 Administrative Analyst I CAMP - - - - - - Secretary IBEW 1.00 1.00 1.00 - - 1.00
12.00 12.00 12.00 - - 12.00
PLANNING
Planning Manager CAMP 2.00 2.00 2.00 - - 2.00 Principal Planner CAMP 1.00 1.00 1.00 - - 1.00 Senior Planner CAMP 2.00 2.00 2.00 - - 2.00 Associate Planner IBEW 3.00 3.00 3.00 - - 3.00 Planning Technician (A) IBEW 1.00 1.00 1.00 - - 1.00
9.00 9.00 9.00 - - 9.00
ECONOMIC DEVELOPMENT (B)
Economic Development Manager CAMP - - - 1.00 1.00 Economic Development Program Manager CAMP - - 2.00 - 1.00 3.00 Real Property and Asset Manager CAMP - - 1.00 - (1.00) - Sr. Comm. Development Analyst IBEW - - 1.00 - - 1.00 Administrative Analyst II CAMP - - 1.00 - - 1.00 Secretary IBEW - - 1.00 - - 1.00 - - 6.00 - 1.00 7.00 TOTAL DEPARTMENT 24.00 24.00 30.00 - 1.00 31.00 (A)
(B)
FY 21-22FY 20-21
Economic Development functions transferred under the Planning and Development Services Vacant Planning Technician position defunded in FY2021-22 FY 19-20
Personnel Summary
Police Department
Previously
Approved Proposed
Group Amended Amended Adopted Changes Change Amended
GENERAL FUND:
PUBLIC SAFETY
Police Chief EXEC 1.00 1.00 1.00 - - 1.00 Assistant Police Chief EXEC - - - - - - Deputy Police Chief EXEC - 2.00 2.00 - - 2.00 Police Captain VPOA 3.00 3.00 3.00 - - 3.00 Police Lieutenant VPOA 8.00 8.00 8.00 - - 8.00 Police Sergeant VPOA 13.00 13.00 13.00 - - 13.00 Police Corporal VPOA 12.00 12.00 12.00 - - 12.00 Police Officer VPOA 84.00 84.00 84.00 - - 84.00 Police Officer (Limited 4-yr Term) VPOA - 8.00 8.00 - - 8.00 121.00 131.00 131.00 - - 131.00 Administrative Manager CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II CAMP 2.00 3.00 3.00 - 1.00 4.00 Administrative Analyst I CAMP 1.00 2.00 2.00 - - 2.00 Administrative Clerk II-C CAMP 1.00 1.00 1.00 - - 1.00 Communications Manager CAMP 1.00 1.00 1.00 - - 1.00 Communications Supervisor IBEW 4.00 4.00 4.00 - - 4.00 Communications Operator I/II IBEW 16.00 16.00 16.00 - - 16.00 Executive Secretary-C CAMP 1.00 1.00 2.00 - - 2.00 Senior Police Assistant IBEW 1.00 1.00 1.00 - - 1.00 Police Assistant IBEW 5.00 5.00 7.00 - 4.00 11.00 Police Assistant (Limited Term) IBEW - - 3.00 - 3.00 Forensic Analyst IBEW - - - - 1.00 1.00 Police Clerk IBEW 11.00 11.00 10.00 - 2.00 12.00 Police Records Supervisor IBEW 1.00 1.00 - - - - Police Records Manager CAMP - - 1.00 - - 1.00 Crime Analyst IBEW 1.00 1.00 1.00 - 1.00 2.00
46.00 48.00 50.00 3.00 9.00 62.00
CODE ENFORCEMENT
Police Lieutenant VPOA 1.00 1.00 1.00 - - 1.00 Sr. Code Enforcement Officer IBEW 1.00 1.00 1.00 - - 1.00 Code Enforcement Officer IBEW 4.00 4.00 4.00 - - 4.00 Police Clerk IBEW 1.00 1.00 1.00 - - 1.00 Secretary IBEW 1.00 1.00 1.00 - - 1.00
8.00 8.00 8.00 - - 8.00 TOTAL DEPARTMENT 175.00 187.00 189.00 3.00 9.00 201.00 Staffing subtotals by type:
Sworn 122.00 132.00 132.00 - - 132.00 Unsworn 53.00 55.00 57.00 - - 69.00 Total 175.00 187.00 189.00 - - 201.00 FY 21-22FY 19-20 FY 20-21
Appendix: Personnel Summary
Fire Department
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
GENERAL FUND:
ADMINISTRATION
Fire Chief EXEC 1.00 1.00 1.00 - - 1.00 Deputy Fire Chief EXEC 2.00 2.00 2.00 - (1.00) 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 - - 1.00 Administrative Manager CAMP - - - - 1.00 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 - (1.00) - Administrative Clerk II CAMP - - - - 1.00 1.00
5.00 5.00 5.00 - - 5.00
SUPPRESSION
Battalion Chief IAFF 3.00 3.00 3.00 - - 3.00 Fire Captain IAFF 21.00 21.00 21.00 - 3.00 24.00 Fire Engineer IAFF 21.00 21.00 21.00 - 3.00 24.00 Firefighter IAFF 31.00 31.00 31.00 - (6.00) 25.00 Firefighter (Limited Term) A IAFF 21.00 21.00 12.00 9.00 - 21.00
97.00 97.00 88.00 9.00 - 97.00
PREVENTION
Fire Prevention Manager CAMP 1.00 1.00 1.00 - - 1.00 Fire Prevention Inspector IBEW 2.00 2.00 2.00 - 1.00 3.00 Secretary IBEW 1.00 1.00 1.00 - - 1.00
4.00 4.00 4.00 - 1.00 5.00
TRAINING
Battalion Chief IAFF 1.00 1.00 1.00 - - 1.00
1.00 1.00 1.00 - - 1.00
EMERGENCY MEDICAL SERVICES
Fire Captain IAFF 1.00 1.00 1.00 - - 1.00
1.00 1.00 1.00 - - 1.00 TOTAL DEPARTMENT 108.00 108.00 99.00 9.00 1.00 109.00 Staffing subtotals by type:
Sworn 102.00 102.00 93.00 9.00 (1.00) 101.00 Unsworn 6.00 6.00 6.00 - 2.00 8.00 Total 108.00 108.00 99.00 9.00 1.00 109.00 (A)
Remaining 12 limited Fire SAFER funded positions expires March 10, 2023. 9 limited Firefighter SAFER funded positions expired February 2021.
FY 19-20 FY 20-21 FY 21-22
Appendix: Personnel Summary
Public Works Department
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
GENERAL FUND:
ADMINISTRATION
Public Works Director EXEC 1.00 1.00 1.00 - - 1.00 Administrative Manager CAMP 1.00 1.00 1.00 - - 1.00 Real Property & Lease Manager CAMP - - - - 1.00 1.00 Environmental Services Manager CAMP 1.00 1.00 1.00 - - 1.00 Transportation Superintendent CAMP 1.00 1.00 1.00 - - 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 - - 1.00 Senior Accountant IBEW - - - - 1.00 1.00 Total Administration 6.00 6.00 6.00 - 2.00 8.00
ENGINEERING
Assistant PW Director - City Engineer CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst I CAMP - - - - - - Senior Civil Engineer IBEW 3.00 3.00 2.00 - - 2.00 Associate Eng/Associate Civil Engineer IBEW 6.00 6.00 - - - - Assistant Eng/Associate Civil Engineer IBEW - - 8.00 - (1.00) 7.00 Assistant Eng/Assistant Civil Engineer IBEW 2.00 2.00 - - - - Geographic Info Systems Specialist I/II/III IBEW 0.50 0.50 0.50 - (0.50) - Traffic Engineer IBEW - - 1.00 - - 1.00 Senior Engineering Technician IBEW 1.00 1.00 1.00 - - 1.00 Secretary IBEW 1.00 1.00 1.00 - - 1.00 Engineering Technician II IBEW 5.00 5.00 5.00 - - 5.00 Public Works Supervisor IBEW - - 1.00 - (1.00) - Total Engineering 20.50 20.50 21.50 - (2.50) 19.00
MAINTENANCE ADMINISTRATION
Assistant PW Director - Maintenance CAMP 1.00 1.00 1.00 - - 1.00 Assistant Maintenance Superintendent CAMP 2.00 2.00 2.00 - (1.00) 1.00 Building Supervisor IBEW 1.00 1.00 1.00 - - 1.00 Public Works Supervisor IBEW 3.00 3.00 3.00 - - 3.00 Senior Public Works Maintenance Worker IBEW 5.00 5.00 5.00 - - 5.00 Maintenance Worker I/II IBEW 18.00 18.00 18.00 - - 18.00 Senior Building Maintenance Worker IBEW 1.00 1.00 1.00 - - 1.00 Building Maintenance Worker II IBEW 4.00 4.00 4.00 - - 4.00 Heavy Equipment Operator IBEW 2.00 2.00 2.00 - - 2.00 Electrician IBEW 2.00 2.00 2.00 - - 2.00 Traffic & Lighting Tech II IBEW 2.00 2.00 2.00 - - 2.00 Secretary IBEW 1.00 1.00 1.00 - - 1.00 Landscape Inspector IBEW 1.00 1.00 - - 1.00 1.00 Accounting Clerk II IBEW 2.00 2.00 2.00 - - 2.00 Asset Manager CAMP - - - - 1.00 1.00 Customer Service Representative IBEW - - - - 1.00 1.00 Administrative Clerk I IBEW 1.00 1.00 1.00 - (1.00) - Total Maintenance 46.00 46.00 45.00 - 1.00 46.00
RECYCLING PROGRAM
Administrative Analyst II CAMP 1.00 1.00 1.00 - - 1.00 Total Recycling Program 1.00 1.00 1.00 - - 1.00 Total Public Works (General Fund) 73.50 73.50 73.50 - 0.50 74.00 FY 21-22FY 19-20 FY 20-21
Appendix: Personnel Summary
Public Works Department
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
FY 21-22FY 19-20 FY 20-21
OTHER FUNDS:
MARE ISLAND COMMUNITY
FACILITIES DISTRICT Fund 112
Bridge Operator IBEW 1.00 1.00 - - - - Maintenance Worker I/II IBEW 1.00 1.00 2.00 - - 2.00 Total Mare Island 2.00 2.00 2.00 - - 2.00 LANDSCAPE MAINT DISTRICTS Fund 161
Landscape Maintenance Manager CAMP 1.00 1.00 1.00 - - 1.00 Sr. Landscape Inspector IBEW 1.00 1.00 1.00 - - 1.00 Landscape Inspector IBEW 2.00 2.00 2.00 - - 2.00 Accounting Clerk II IBEW 1.00 1.00 1.00 - - 1.00 Total Landscape Maint. Districts 5.00 5.00 5.00 - - 5.00 MARINA MAINTENANCE Fund 415
Marina Manager CAMP - - - - - - Marina Supervisor (Limited Term) IBEW 1.00 1.00 - - - - Senior Building Maintenance Worker IBEW 1.00 1.00 - - - - Building Maintenance Worker II IBEW 1.00 1.00 - - - - Marina Office Attendant (Limited Term expires 6/30/22) IBEW 1.00 1.00 1.00 - (1.00) - Total Marina Maintenance 4.00 4.00 1.00 - (1.00) - PARKING Fund 431
Administrative Analyst II CAMP 1.00 1.00 1.00 - - 1.00 Total Parking Fund 1.00 1.00 1.00 - - 1.00 CORPORATION SHOP Fund 501
Fleet Manager CAMP 1.00 1.00 1.00 - - 1.00 Senior Equipment Mechanic IBEW 1.00 1.00 1.00 - - 1.00 Equipment Mechanic II IBEW 4.00 4.00 4.00 - - 4.00 Parts Specialist IBEW 1.00 1.00 1.00 - - 1.00 Administrative Clerk II IBEW 1.00 1.00 1.00 - - 1.00 Total Corporation Shop Fund 8.00 8.00 8.00 - - 8.00 TOTAL DEPARTMENT 93.50 93.50 90.50 - (0.50) 90.00 Appendix: Personnel Summary
Water Department
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
WATER FUND:
WATER ADMIN & ENGINEERING
Water Utilities Director EXEC 1.00 1.00 1.00 - - 1.00 Water Operations Manager EXEC 1.00 1.00 1.00 - - 1.00 Water Engineering Manager CAMP 1.00 1.00 1.00 - - 1.00 Administrative Manager CAMP 1.00 1.00 1.00 - - 1.00 Water Finance Manager CAMP - - - - 1.00 1.00 IT Project Manager CAMP - - 1.00 - - 1.00 Information System Manager CAMP - - - - 1.00 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II CAMP 4.00 4.00 4.00 - - 4.00 Sr. Civil Engineer IBEW 1.00 2.00 2.00 - 1.00 3.00 Associate Civil Engineer IBEW 3.00 4.00 - - - - Assistant Civil Engineer IBEW 2.00 2.00 - - - - Assistant Eng/Associate Civil Engineer IBEW - - 6.00 - 4.00 10.00 Geographic Info Systems Specialist I/II/III IBEW 0.50 0.50 0.50 - 0.50 1.00 Sr. Engineering Technician IBEW 2.00 2.00 2.00 - - 2.00 Engineering Technician II IBEW 3.00 3.00 3.00 - - 3.00 Administrative Analyst I IBEW - - - - 1.00 1.00 Accounting Clerk II IBEW 1.00 1.00 1.00 - - 1.00 Admin Clerk II IBEW 1.00 1.00 1.00 - - 1.00
22.50 24.50 25.50 - 8.50 34.00
WATER QUALITY (A)
Water Quality Manager CAMP 1.00 1.00 1.00 - - 1.00 Laboratory Supervisor CAMP 1.00 1.00 1.00 - - 1.00 Water Quality Analyst IBEW 2.00 2.00 2.00 - - 2.00 Laboratory Analyst II IBEW 1.00 1.00 1.00 - - 1.00
5.00 5.00 5.00 - - 5.00
SOURCE OPERATIONS
Reservoir Keeper II IBEW 2.00 2.00 2.00 - - 2.00
2.00 2.00 2.00 - - 2.00
PUMPING & TREATMENT MAINTENANCE
Water Facilities Superintendent CAMP 1.00 1.00 1.00 - - 1.00 IT Project Manager CAMP - - 1.00 - - 1.00 Plant Maintenance Supervisor CAMP - 2.00 2.00 - - 2.00 Public Works Supervisor IBEW - - - - 1.00 1.00 Utility Mechanic II IBEW 5.00 5.00 5.00 - - 5.00 Sr. Instrument Technician IBEW 1.00 1.00 1.00 - - 1.00 Senior Utility Mechanic IBEW 1.00 1.00 1.00 - - 1.00 Instrument Technician I IBEW 2.00 2.00 - - - - Instrument Technician II IBEW 1.00 1.00 - - - - Instrument Technician I/II IBEW - - 3.00 - - 3.00 Water Maintenance Worker I/II IBEW 4.00 4.00 4.00 - - 4.00
15.00 17.00 18.00 - 1.00 19.00
TREATMENT OPERATIONS (A)
Water Treatment Superintendent CAMP 1.00 1.00 1.00 - - 1.00 Water Quality Analyst IBEW - - - - - - Laboratory Analyst II IBEW - - - - - - WTP Supervisor IBEW 2.00 2.00 2.00 - - 2.00 WTP Regulatory Compliance IBEW 1.00 1.00 1.00 - - 1.00 WTPO Trainee II IBEW 1.00 1.00 1.00 - - 1.00 WTP Operator IBEW 10.00 11.00 11.00 - - 11.00 Advanced WTPO IBEW 6.00 7.00 - - - - Senior WTPO IBEW - - 7.00 - - 7.00 Laboratory Supervisor CAMP - - - - - -
21.00 23.00 23.00 - - 23.00 (A) Water Quality Division separated out from Treatment Operations Division in FY19-20.
FY 21-22FY 20-21FY 19-20
Appendix: Personnel Summary
Water Department
Previously
Approved Proposed
Group Amended Amended Adopted Changes Changes Amended
FY 21-22FY 20-21FY 19-20
WATER FUND (continued):
DISTRIBUTION MAINT
Water Distribution Superintendent CAMP 1.00 1.00 1.00 - - 1.00 Assistant Water Distribution Superintendent CAMP 1.00 1.00 1.00 - - 1.00 Administrative Analyst II CAMP 1.00 1.00 - - - - Utility Supervisor IBEW 3.00 3.00 3.00 - - 3.00 Sr. Water Distribution Technician IBEW 5.00 5.00 5.00 - - 5.00 Water Distribution Technician IBEW 13.00 13.00 13.00 - 1.00 14.00 Heavy Equipment Operator IBEW 3.00 3.00 3.00 - - 3.00 Water Maintenance Worker I/II IBEW 4.00 4.00 4.00 - 1.00 5.00 Warehouse Supervisor IBEW - - - - - - Warehouse Specialist IBEW - - - - - - Senior Meter Mechanic IBEW 1.00 1.00 1.00 - - 1.00 Meter Mechanic IBEW 2.00 2.00 2.00 - - 2.00
34.00 34.00 33.00 - 2.00 35.00
WAREHOUSE (A)
Warehouse Supervisor IBEW 1.00 1.00 1.00 - - 1.00 Warehouse Specialist IBEW 1.00 1.00 1.00 - - 1.00
2.00 2.00 2.00 - - 2.00 TOTAL DEPARTMENT 101.50 107.50 108.50 - 11.50 120.00 (A) Warehouse Division separated out from Distribution Maintenance Division in FY19-20.
ACTION ITEM 9.C.
DATE: January 25, 2022
TO: Mayor and Members of the City Council
FROM: Mike Malone, Interim City Manager
SUBJECT: CONSIDERATION OF PARK NAMING SIGNAGE FOR THE BARBARA KONDYLIS
WATERFRONT GREEN
RECOMMENDATION
Provide direction to staff regarding the signage for the Barbara Kondylis Waterfront Green
REASONS FOR RECOMMENDATION
On November 12, 2019, the City Council received a report on the Vallejo Waterfront Park Naming and adopted Resolution 19-108 N.C. naming Vallejo Waterfront Park and its four sections. In that action, the Service Club Park was renamed Barbara Kondylis Waterfront Green. To date, signage has not been installed indicating this renaming.
City Staff wishes to honor Barbara Kondylis and her family’s wishes, and bring the signs to fruition.
BACKGROUND AND DISCUSSION
The City Council renamed the Vallejo Waterfront Park and its four distinct sections in November 2019 following an extensive community process (Attachment 1). Since that time, Barbara Kondylis’s family has been working diligently to develop signage for the section of the Park.
The Kondylis family worked with Fast Signs, a local company, to develop a sign design that was in keeping with the signs currently used in the Waterfront vicinity and aligned with the look and feel of the signs at Greater Vallejo Recreation District parks. The Fast Signs proofs are included as Attachment 2 in the packet.
Two signs are being proposed – one on the waterfront facing side and one on the street-facing side. The sign sizes and color options are summarized in the table. Options 1a and 2a are the colors proposed by the Kondylis family (dark blue and gray). Options 1b and 2b are signs consistent with the current waterfront signage colors (blue and white).
The Kondylis family prefers the blue and gray signage (options 1a and 2a) because it is less “directional” and more “you have arrived”. They also feel this option is easier to read.
Option Location Size Color Render
Attachment #
1a Street Facing
Sign
15.5" x 54" x 1.75" Dark blue and
gray
Attachment 2
Attachment 3, p.
1,2,5
1b Street Facing
Sign
15.5" x 54" x 1.75" Blue and white Attachment 3, p.
3,4,5
2a Waterfront
Facing Sign
10.5" x 36" x 1.75" Dark blue and
gray
Attachment 2
Attachment 3, p.
6,8
Date: January 25, 2022
Subject: CONSIDERATION OF PARK NAMING SIGNAGE FOR THE BARBARA KONDYLIS
WATERFRONT GREEN
2b Waterfront
Facing Sign
10.5" x 36" x 1.75" Blue and white Attachment 3, p.
7,8
Staff is requesting City Council direction regarding which sign options to purchase and install.
Staff is hoping to draft a waterfront signage plan next year to ensure consistency throughout the waterfront.
FISCAL IMPACT
The signage is anticipated to cost less than $3,000 and will be absorbed in the existing City Manager’s Office budget. There will be no direct impact to the General Fund associated with the installation of the signage.
Installation of the signs will be completed by Public Work, these costs associated will be absorbed by the Public Works operational budget.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Attachment 1 - Reso 19-108
2. Attachment 2 - Barbara Kondylis Waterfront Green Signage Proofs
3. Attachment 3 - Barbara Kondylis Waterfront Green Signage Renders
CONTACT
Felicia Escover, Assistant to the City Manager, (707) 648-4577 [email protected]
Barbara Kondylis Waterfront Green Signage Proofs
(proposed by the Kondylis Family)
Barbara Kondylis Waterfront Green Signage Renders
Option 1a - Street Facing Sign - Dark Blue and Gray
1 Barbara Kondylis Waterfront Green Signage Renders
Option 1a - Street Facing Sign - Dark Blue and Gray
2 Barbara Kondylis Waterfront Green Signage Renders
Option 1b - Street Facing Sign - Blue and White
3 Barbara Kondylis Waterfront Green Signage Renders
Option 1b - Street Facing Sign - Blue and White
4 Barbara Kondylis Waterfront Green Signage Renders
Option 1a and 1b - Side by Side
5 Barbara Kondylis Waterfront Green Signage Renders
Option 2a - Waterfront Facing Sign - Dark Blue and Gray 6 Barbara Kondylis Waterfront Green Signage Renders
Option 2b - Waterfront Facing Sign - Blue and White
7 Barbara Kondylis Waterfront Green Signage Renders
Option 2a and 2b - Side by Side
8 ACTION ITEM 9.D.
DATE: January 25, 2022
TO: Mayor and Members of the City Council
FROM: Paul Kelley, Special Advisor to City Manager - Economic Development Manager SUBJECT: ECONOMIC VITALITY COMMISSION PRESENTATION AND PROPOSED WORK PLAN
RECOMMENDATION
Review, provide input, and approve the proposed Economic Vitality Commission (EVC) Work Plan.
REASONS FOR RECOMMENDATION
The EVC has been conducting quarterly meetings in the last year, a major accomplishment since the commission had met sparingly the previous two years. Over this last year one of the focus areas has been to develop an EVC Work Plan (Work Plan) for implementation in the upcoming years. After deliberating on the priorities that the EVC wants to address in the short term, the EVC developed a proposed Work Plan focusing on 4 primary items. During its October 13, 2021 meeting, the EVC approved this Work Plan to be presented to the City Council (Council) to request feedback.
BACKGROUND AND DISCUSSION
The three purposes for the Economic Vitality Commission (EVC) are outlined as follows in the Vallejo Municipal Code (Code) Chapter 2.36:
1. Advise the Council on issues that can enhance job growth and increase private investment in the City;
2. Review and assist with updates and the implementation of the economic development element of the general plan; and
3. Assist with business retention and attraction activities.
Consistent with its objectives, in 2021, the EVC began to discuss the need for developing a Work Plan that would provide a focused strategy to support priorities for enhancing economic development in the City in 2022 and in forthcoming years. The main objective of the Work Plan is to have substantive, timely and relevant avenues for EVC’s involvement that supports and contributes to the economic development efforts of the City, which are consistent with internal City efforts. Therefore, during quarterly meetings in 2021 the EVC brainstormed, delegated research tasks, discussed economic matters with the local business community and consulted with City staff, to identify a set of priority work areas that the EVC considered essential and viable to address through a Work Plan. The culmination of these efforts is the development of this Work Plan, which is being presented to the Council for discussion, feedback and possible approval.
As a reminder, the Duties and Powers of the EVC are described in Section 2.36.030 of the Vallejo Municipal Code and are used as a template for EVC activities and meetings.
The economic vitality commission shall:
A. Be familiar with current plans for economic activity in Vallejo;
Date: January 25, 2022
Subject: ECONOMIC VITALITY COMMISSION PRESENTATION AND PROPOSED WORK PLAN
B. Recommend to city council policies that can incentivize job growth and business investment in Vallejo;
C. Plan and conduct business retention and business attraction programs; D. Maintain relationships with economic development organizations including, but not limited to, chambers of commerce, regional and state economic development organizations; E. Review and provide recommendations regarding the city's website and communications to support economic vitality in the city; and
F. To render reports to the city council concerning the activities of the commission, its rulings, actions, results of hearings, and all other matters pertinent to the commission's activities which may be of interest to the city council
Taking into account these Duties and Powers, the Economic Vitality commission discussed activities related to each of the above – both ongoing and specific to a 2022 work plan.
The core of the proposed Work Plan for the EVC in 2022 is to:
1.Participate in the Economic Development Strategic Plan update
2.Conduct a survey of residents and businesses to identify what utilization of resources and investments is desired, to help with job growth, business retention and attraction programs
3.Investigate and potentially participate in a “Main Street Program”
4.Provide an article for Vallejo Weekly – quarterly
The Work Plan along with the general duties and objectives of the EVC, lays out a set of responsibilities that the EVC shall adhere to, so that commission members are engaged, informed, and play an integral role in furthering the economic development goals of the City. Below are those municipal code duties with examples of activities to fulfill those duties, including the actions under the Work Plan, in bold, which are proposed for the EVC in the upcoming years:
A. BE FAMILIAR WITH CURRENT PLANS FOR ECONOMIC ACTIVITY IN VALLEJO
1. Consider reports at the meetings from staff - ongoing
2. Participate in the Economic Development Strategic Plan B. RECOMMEND TO CITY COUNCIL POLICIES THAT CAN INCENTIVIZE JON GROWTH AND
BUSINESS INVESTMENT IN VALLEJO
1. Survey of residents and businesses to see what investment the community would want to help them and job growth.
2. Investigate and potentially participate in a “Main Street program".
C. PLAN AND CONDUCT BUSINESS RETENTION AND BUSINESS ATTRACTION PROGRAMS.
1. Create a Commission Subcommittee on business retention - ongoing
2. Survey Businesses to help with retention and attraction programs Date: January 25, 2022
Subject: ECONOMIC VITALITY COMMISSION PRESENTATION AND PROPOSED WORK PLAN
D. MAINTAIN RELATIONSHIPS WITH ECONOMIC DEVELOPMENT ORGANIZATIONS INCLUDING,
BUT NOT LIMITED TO, CHAMBERS OF COMMERCE, REGIONAL AND STATE ECONOMIC DEVELOPMENT ORGANIZATIONS.
1. Attend Chamber to meetings - ongoing
2. Invite Vallejo Chambers, Solano EDC and State GoBiz - ongoing E. REVIEW AND PROVIDE RECOMMENDATIONS REGARDING THE CITY'S WEBSITE AND COMMUNICATION TO SUPPORT ECONOMIC VITALITY IN THE CITY.
1. Create a Communications Sub-Committee - ongoing
2. Meet with IT and ED staff on Web and other communications - ongoing
3. Provide an article for Vallejo Weekly - quarterly F. TO RENDER REPORTS TO THE CITY COUNCIL CONCERNING THE ACTIVITIES OF THE
COMMISSION, ITS RULINGS, ACTIONS, RESULTS OF HEARINGS, AND ALL OTHER MATTERS
PERTINENT TO THE COMMISSION'S ACTIVITIES WHICH MA BE OF INTEREST OT THE CITY COUNCIL. .
1. Use this work plan to present to the City Council for its approval – Set for January 2022
2. Provide a Mid-Year (2022) report to Council
The EVC has met during all of its regularly scheduled times in 2021. This included six meetings, during which there were reports and presentations from groups like the Solano County Economic Development Corporation, California GoBiz, City Planning and Development staff presentation on Zoning Code updates, and other presentations. The EVC has also appointed sub-committees for Operations, Communications, and Business Attraction and Retention. The proposed work plan for 2022 will provide direction and focus on activities for the EVC that will benefit the economic development efforts for the City.
FISCAL IMPACT
There is no fiscal impact to the City’s 2021-22 budget by implementing the EVC Work Plan.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378 (b).
ATTACHMENTS
None
CONTACT
Paul Kelley, Special Advisor to City Manager - Economic Development Manager (707) 648-4109; [email protected]
Date: January 25, 2022
Subject: ECONOMIC VITALITY COMMISSION PRESENTATION AND PROPOSED WORK PLAN
Ivette Iraheta, Economic Development Program Manager
(707) 645-2622; [email protected]
ACTION ITEM 9.E.
DATE: January 25, 2022
TO: Mayor and Members of the City Council
FROM: Mike Malone, Interim City Manager
SUBJECT: CONSIDERATION OF CITY COUNCIL GOAL-SETTING FORMAT
RECOMMENDATION
Receive information regarding the upcoming City Council team-building and goal-setting sessions and provide additional direction to staff.
REASONS FOR RECOMMENDATION
At the November 8, 2021 council meeting, the City Council directed staff to begin planning for goal-setting ahead of the FY 2022-23 budget process. With this staff report, staff has provided two remaining proposals for the Council's consideration.
BACKGROUND AND DISCUSSION
Prior to each annual budget process, the City Council typically participates in a goal-setting session in order to identify priorities for the next budget period. On November 8, 2021, the City Council discussed the tentative FY 21-22 goals. Consensus could not be reached on which goals to move forward and adopt. Refining the tentative FY 21-22 goals would conflict with the upcoming goal-setting budget process. Due to timing, Staff is looking forward to the future goal-setting process where goal-setting is aligned with the budget cycle.
Staff requested proposals from Management Partners and Kate Kelley, consultants who have existing contracts with the City and extensive experience with facilitation.
The consultant, Kate Kelley, was unable to submit a proposal due to scheduling conflicts. Staff's initial goal was to target the month of March for goal-setting; however, Management Partners has recommended that we give ourselves more time to facilitate a thoughtful and productive goal-setting session. Currently, the Council goal-setting session will take place the week of April 11th.
The Management Partners proposal and high-level timeline is included in the agenda packet and includes the following activities:
Preparation for the Workshops
oMeet with the Interim City Manager and Senior Leadership Team oReview background materials
oConduct Council interviews
oPrepare workshop agenda and materials
oCoordinate logistics
Facilitation of Workshop and Preparation of Report
Conducting of the Senior Leadership Team Workshop
Facilitation of a Follow-Up Session with the City Council Deployment of an Employee Survey (optional)
Facilitation of Community-based Focus Group Discussions (optional)
Date: January 25, 2022
Subject: CONSIDERATION OF CITY COUNCIL GOAL-SETTING FORMAT
Staff based the proposed format and schedule on input from the City Council and prior processes the City has followed in goal-setting. However, there remain decisions to be made regarding the format of the sessions, including (1) whether to include the two optional activities (the collection of community input and employee feedback) or to have Staff do this work internally, (2) whether to host the sessions virtually or in-person and (3) if the City Council wishes to facilitate the team building and goal setting different than the above-stated process.
FISCAL IMPACT
The scope of work as presented will cost a total of $36,000. This amount will increase if the City Council opts into either or both of the two options presented or changes the scope of work. However, there are sufficient funds in the FY 21-22 budget to cover costs associated with goal-setting efforts.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. 4321002_Vallejo_CityCouncil_GoalSettingRetreat_2022Proposal
2. Vallejo_CouncilWorkshop_2022GoalSettting_ProjectPlan_January2022 (1)
CONTACT
Felicia Escover, Assistant to the City Manager (707) 648-4577 [email protected]
1730 MADISON ROAD • CINCINNATI, OH 45206 • 513 861 5400 • FAX 513 861 3480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET, SUITE 470 • SAN JOSE, CALIFORNIA 95131 • 408 437 5400 • FAX 408 453 6191 3152 RED HILL AVENUE, SUITE 210 • COSTA MESA, CALIFORNIA 92626 • 949 222 1082 • FAX 408 453 6191 December 29, 2021
Mr. Mike Malone
Interim City Manager
City of Vallejo
555 Santa Clara Street
Vallejo, CA 94590
Dear Mr. Malone:
Thank you for the opportunity to provide a proposal to plan and facilitate goal setting with the Council and Senior Executive Team this spring. Management Partners understands the value of allocating time for discussions about strategic priorities and what success looks like. We have the skills and experience to facilitate such a workshop successfully. Christine Butterfield, Senior Manager, and John Bramble, Special Advisor, will co-facilitate the workshops.
As you know, Management Partners is a professional management consulting firm specializing in helping local government leaders. We have experience in working with appointed and elected leaders across the United States and particularly in California. Our firm is staffed with over 100 professionals who are experienced public service managers as well as qualified management consultants. Our consultants carry out a full range of projects for local government leaders including teambuilding, strategic planning, organization reviews, executive coaching, performance management, and development process reviews. Each assignment we undertake receives careful, professional attention and we take pride in the quality of our work.
Plan of Work
Through a series of workshops, our facilitation team will guide discussion with Council members and the Senior Leadership Team about identifying priorities and the importance of making choices. They will then help the team narrow the ideas to establish a reasonable set of Council priorities. The important step of having the Interim City Manager and Senior Leadership Team return to the Council with a proposed work plan that aligns with the Council’s top priorities will help drive a successful outcome with a shared understanding of what can be achieved. This is the implementation component to the priority setting process.
If desired, Management Partners will deploy an employee survey and conduct community-based focus groups as optional activities designed to enrich the Council facilitations and staff workshop. It is expected that the workshops will be in person but if pandemic conditions require, we are prepared to conduct them via Zoom. The decision about whether to hold the workshops in person will be informed by health directives in place.
Workshop Planning
To make the best use of participants’ time during the workshops, careful advance planning will be done.
The following describes the plan of work anticipated for the engagement. All preparatory work will be conducted remotely.
Mr. Mike Malone
Activity 1 – Prepare for Workshop
Preparation will involve several steps, as described below. ▪ Meet with Interim City Manager and Senior Executive Team members. At the start of the engagement, Christine and John will meet with you and others on your team to discuss desired outcomes and understand priorities for attention in the coming year.
▪ Review background materials. We will review a variety of materials that will provide a solid background for this workshop. Such materials will include prior goal setting workshop reports and action plans, priorities as shown in the budget, and other materials that you may suggest may help us understand the context for this workshop.
▪ Conduct Council interviews. Christine and John will conduct individual interviews with Council members. During interviews they will ask questions such as those listed below. • What are some key accomplishments of the City of Vallejo over the past year or two? • What are your top five priorities for the City in the next year? • What do you see as impediments to accomplishing Council priorities? • Once the Council establishes several top priorities, what can you do as a Council member to help the full Council stay on track?
Following the interviews, Christine and John will consolidate the results to be used during the workshop.
▪ Prepare workshop agenda and materials. We will prepare a variety of materials, as follows:
• Agenda. We will prepare an agenda for the workshop for your review (and for review with the Mayor, if desired). We prepare a detailed facilitator’s version of the agenda, which is a process agenda, as well as a one-page handout version for distribution.
Potential agenda items include:
o Review of prior Council goals and status report;
o Review of staff survey, if applicable;
o Review themes from community focus groups, if applicable; o Set the context for establishing priorities;
o Discuss consolidated list of Council member priorities and what success looks like; o Get Council agreement on top priorities (approximately five); o Discuss steps to enable the Council and staff to stay focused on priorities during the year and not add to workload without eliminating items from the list; and o Review next steps and timing.
• PowerPoint. We will create a PowerPoint presentation to guide the discussions for the day. The slide deck will also describe what will occur after the Council workshop in terms of staff actions, and when staff will return to discuss implementation steps with the Council.
• Consolidated Information from Interviews. We will create a summary of what was heard in the interviews and a list of Council priorities for discussion during the workshop.
▪ Coordinate logistics. Christine will coordinate logistics with City staff. Logistics will include the location of the workshop, room set up, flipcharts and other materials needed, and other aspects that will help make the retreat successful.
Mr. Mike Malone
Activity 2 – Facilitate Workshop and Prepare Report
Christine and John will co-facilitate the Council workshop in a way that is engaging and interactive, using methods to encourage the Council and staff to have an open dialogue.
Key outcomes will be a set of priorities for next year’s budget period and agreement on next steps.
Following the workshop, we will prepare a summary report containing subsequent steps to be taken by the staff. Steps by staff will include preparing measurable objectives to further the priorities set by Council. These will be discussed in the follow up half-day session described in Activity 3.
Activity 3 – Conduct Senior Leadership Team Workshop
After the Council has identified their proposed goals for the next year, the staff will have an opportunity to develop measurable actions that will enable them to make progress on the priorities established by the Council. Christine will guide this process and then facilitate the staff workshop, supported by an analyst.
The purpose of the Senior Leadership Team workshop will be to review a staff presentation on programs, activities and projects that could be undertaken in the next 12 months consistent with the budget, staffing and workloads, to further Council’s priorities. Key tasks would include:
▪ Review materials prepared by staff,
▪ Develop an agenda and prepare for the session,
▪ Discuss the agenda with the Interim City Manager,
▪ Facilitate the session, and
▪ Prepare a report summarizing the results of the session.
Activity 4 – Conduct Follow up Session with City Council Using the information provided by the Senior Leadership Team, we will meet with the Interim City Manager and Mayor, plan the workshop agenda and PowerPoint, facilitate a half-day workshop, and prepare a report of the session. After the Senior Leadership Team Workshop, the team will reconvene to share with Council the implementation plan established by staff. This plan will outline the necessary staffing, fiscal resources and timing to complete each goal
To further enrich the first Council workshop, Management Partners recommends the following optional activities.
Optional Activity 1: Deploy Employee Survey
If desired, Management Partners will develop and deploy a confidential online survey to allow all employees to provide input. We will also prepare a communication to employees to explain the intent of the survey, encourage participation, and ensure confidentiality. The survey will be conducted prior to the first Council workshop and will be used to obtain staff input on areas of need. We will consolidate results of the survey and present them during the first Council workshop.
Optional Activity 2: Facilitate Community-based Focus Group Discussions If desired, Management Partners will plan and facilitate two community-based focus groups to identify issues community stakeholders feel are important for the next year. Management Partners would present the themes from the focus groups to the City Council during the first workshop.
Facilitation
Christine Butterfield and John Bramble will co-facilitate the workshops. Christine has facilitated numerous council workshops and is knowledgeable about the City of Vallejo. John is a skilled facilitator and a former city manager who understands the importance of establishing clear priorities and then Mr. Mike Malone
engaging staff to ensure the resources and capacity are available to achieve results. Their brief qualifications are provided below.
Christine Butterfield, Senior Manager
▪ More than 20 years of experience managing all municipal operations; served in executive team leadership positions including assistant city manager and community development director. ▪ Experienced at facilitating council workshops, strategic planning engagements, organization reviews and process improvement projects.
▪ Possesses considerable experience with process improvement and reengineering and has used the LEAN Six Sigma method to make improvements to land use/development entitlement functions.
▪ Brings significant experience in intergovernmental relations including coordinating programs and funding across federal, state, and local governments to meet community needs and complex project management and implementation.
▪ Headed the City of Cedar Rapids, Iowa’s response to the 2008 flooding disaster, the worst disaster in the history of Iowa and one of the most expensive disasters in the history of the United States.
▪ Areas of expertise include community development and economic development, housing, rent control, code enforcement, disaster planning and recovery, intergovernmental relations, communications, human resources/labor relations, management and budgeting, strategic planning, facilitation, public engagement, and process improvement.
John Bramble, Special Advisor
▪ Held executive positions in eight cities, including city manager for three Colorado cities and two California cities, and served as a county administrator for Adams County, one of the 10 largest counties in Colorado.
▪ As a consultant, has assisted jurisdictions with facilitation of strategic planning and process improvement workshops, and the development of performance measurement systems. ▪ Conducted city manager executive searches for the cities of Las Vegas, Nevada; Brighton, Colorado; and Merced, California.
▪ Has conducted financial and operational analyses to support clients, including personnel management systems, service sharing projects and financial planning and budgeting. ▪ Consulting clients with Management Partners include the Ventura Port District, Banning Library District; the cities of Santa Fe Springs, Tulare, Santa Maria, El Segundo, Pleasanton, Walnut Creek and Laguna Beach, California; and Aurora, Colorado.
Fees
Management Partners anticipates devoting 168 hours of our staff time to complete the plan of work described above. The total cost of this project is $36,000, which includes all fees and expenses.
The cost of Option 1, Deploy an Employee Survey, would be an additional $4,300. If Option 2, Plan and Facilitate Community Based Focus Groups, is desired, the cost would be an additional $4,500. Including both optional activities, the total cost would be $44,800. The ultimate test of a quality project is that the client is pleased with the results, and we are committed to achieving that goal.
Mr. Mike Malone
Conclusion
We would enjoy working with the City of Vallejo on this important undertaking. Please feel free to contact Christine Butterfield at (510) 761-4440 if you have any questions.
Sincerely,
Jerry Newfarmer
President and CEO
Accepted for the City of Vallejo by:
Name: ____________________________________
Title: ____________________________________
Date: ____________________________________
Is the Staff Survey Optional Activity for $4,300 included? Yes [ ] No [ ] Is the Community Based Focus Group Optional Activity for $4,500 included? Yes [ ] No [ ]
1 City of Vallejo
2022 Council Goal Setting Workshop Tasks Summary and Tentative Timeline Key Workshop Tasks Timeframe
1. Confirm workshop date Week of April 11, 2022
2. Schedule and conduct interviews
Meet with Senior Leadership Team (SLT) in four small groups and conduct interviews (public safety, internal services, development services and acting executive team)
Interview seven City Council members
Weeks January 31 through February 14
3. Summarize interview notes Week February 14
4. Prepare facilitator’s agenda Week February 21
5. Submit facilitator’s agenda for feedback review and schedule brief internal team meeting
Week February 21
6. Prepare workshop tools Week February 28
7. Prepare PowerPoint and agenda, provide list of workshop supplies needed
Week March 7
8. Meet with staff to review workshop materials Week of March 21
9. Finalize materials, logistics and send public agenda along with handouts/other tools
Week of March 28
10. Conduct workshop Week of April 11
11. Conduct follow up workshop for staff presentation of implementation action plan
Week of May 2
12. Deliver workshop report Week of May 16
ACTION ITEM 9.F.
DATE: January 25, 2022
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT RESOLUTION CONFIRMING AND CONSENTING TO COUNCIL
APPOINTMENTS TO VARIOUS COMMISSIONS, BOARDS AND COMMITTEES FOR THE YEAR 2022 AND DISCUSSION REGARDING AD-HOC SUBCOMMITTEES AND
PROVIDE DIRECTION ON WHETHER TO CREATE ADDITIONAL STANDING OR AD
HOC COMMITTEES
RECOMMENDATION
Adopt a resolution consenting to and confirming various appointments to Commissions, Boards and Committees for 2022. Discuss and provide direction to staff regarding the Ad-Hoc Committees as either new standing committees, or define the appropriate purpose and duration.
REASONS FOR RECOMMENDATION
Pursuant to Vallejo Municipal Code Section 2.02.350D, appointments to boards, commissions and committees shall be considered and acted upon by the City Council in open public meetings of the council, unless otherwise permitted by law. Pursuant to 2.02.350E, the Mayor is authorized to make appointments, with the consent of the City Council, to committees composed solely of councilmembers and to special ad hoc committees of limited duration of purpose. Additional sources of authority, as cited in the attachment to the resolution, may provide for the mayoral appointments to other boards and bodies. The Mayor undertakes a review of mayoral appointments at the beginning of each calendar year.
BACKGROUND AND DISCUSSION
Annually, the Mayor reviews the appointment of councilmembers to various boards, commissions, committees and liaison positions. Based on the Mayor's review, the attached list of appointments for calendar year 2022 is submitted for the City Council's consideration and consent. Appointments shall continue until a successor is duly appointed.
Council liaisons are assigned to each of the various City commissions, boards and committees and other bodies, including designating a representative to County, Regional and State Boards and Commissions and other agencies to serve as board members and delegates as a means of furthering the City's interests.
In addition to the normal boards, commissions and committees, the City Council has previously created several Ad-Hoc subcommittees. Ad-Hoc Subcommittees are created with a limited duration and purpose. The current Ad-Hoc Subcommittees have expired and the Council therefore needs to discuss whether to continue such committees as standing committees ( without a limited duration and purpose) or to establish new limited purposes and durations. Currently, the Ad-Hoc Subcommittees which the Council needs to consider whether to convert to standing committees or re-constitute as Ad-Hoc Committees and identify a new limited purpose and duration are, Charter Review, Waterfront Arts Walk, Animal Control Services, Solid Waste, and Marijuana.
FISCAL IMPACT
Date: January 25, 2022
Subject: ADOPT RESOLUTION CONFIRMING AND CONSENTING TO COUNCIL
APPOINTMENTS TO VARIOUS COMMISSIONS, BOARDS AND COMMITTEES FOR THE YEAR 2022 AND DISCUSSION REGARDING AD-HOC SUBCOMMITTEES AND
PROVIDE DIRECTION ON WHETHER TO CREATE ADDITIONAL STANDING OR
AD HOC COMMITTEES
There is no fiscal impact in the filling of vacancies on standing committees.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. 2022 Resolution Making CommissionCommittee Appointments CAO Stamp
2. Council Appointments 2022
CONTACT
Dawn G. Abrahamson, City Clerk, (707) 648-4528
[email protected]
RESOLUTION NO. 22-___ N.C.
MAKING COUNCIL APPOINTMENTS TO VARIOUS COMMISSIONS, BOARDS AND COMMITTEES FOR 2022
WHEREAS, pursuant to Vallejo Municipal Code Section 2.02.350 D, appointments to boards, commissions and committees shall be considered and acted upon by the Council in open public meetings of the Council, unless otherwise permitted by law; and WHEREAS, pursuant to Vallejo Municipal Code section 2.02.350 E, the Mayor is authorized to make appointments to committees and sub-committees composed solely of Council members and to special ad hoc committees of limited duration of purpose with the consent of the City Council; and
WHEREAS, a Council liaison is assigned to each of the various City commissions, boards and committees and other bodies; and
WHEREAS, it is necessary to designate the City of Vallejo representative to various County, regional and statewide boards and commissions and other agencies to serve as board members, members and delegates as a means of furthering the City's interests; and WHEREAS, it is necessary to nominate a City of Vallejo representative on advisory committees of other public entities for the appointment by the Board of such public entities.
NOW, THEREFORE, BE IT RESOLVED that the attached list of appointments, incorporated herein by reference, for calendar year 2022 are hereby made, consented to and confirmed as applicable.
BE IT FURTHER RESOLVED that said appointments shall continue until a successor is duly appointed.
Adopted by the City Council of the City of Vallejo at a regular meeting held on January 25, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
REVISED COUNCIL APPOINTMENTS-2022
January 2022
1 COUNCIL LIAISON APPOINTMENTS TO CITY COMMISSIONS/BOARDS/COMMITTEES
NAME OF COMMISSION,
BOARD OR COMMITTEE COUNCIL LIAISON NUMBER OF
APPOINTMENTS MEETING INFORMATION
ARCHITECTURAL
HERITAGE & LANDMARK
COMMISSION
LOERA-DIAZ ONE
3RD THURSDAY MONTHLY
7:00 P.M.
CITY COUNCIL CHAMBERS
BEAUTIFICATION
COMMISSION VERDER-ALIGA ONE
1st WEDNESDAY 6:00 P.M.
MONTHLY
CITY COUNCIL CHAMBERS
CIVIL SERVICE
COMMISSION BROWN ONE
2ND MONDAY MONTHLY
5:15 P.M.
CITY COUNCIL CHAMBERS
CODE ENFORCEMENT
APPEALS BOARD VERDER-ALIGA ONE
4TH THURSDAY 6:00 P.M.
MONTHLY
CITY COUNCIL CHAMBERS
COMMISSION ON CULTURE
AND THE ARTS VERDER-ALIGA ONE
4th MONDAY 6:00 P.M.
MONTHLY
CITY COUNCIL CHAMBERS
DESIGN REVIEW BOARD LOERA-DIAZ ONE
2ND THURSDAY MONTHLY
7:00 P.M.
CITY COUNCIL CHAMBERS
ECONOMIC VITALITY
COMMISSION DEW ONE
2ND WEDNESDAY MONTHLY- AS
NEEDED 5:30 P.M..
CITY COUNCIL CHAMBERS
HOUSING & COMMUNITY
DEVELOPMENT
COMMISSION
LOERA-DIAZ ONE 1ST THURSDAY 7:00 P.M.
CITY COUNCIL CHAMBERS
HUMAN RELATIONS
COMMISSION BROWN ONE
4TH WEDNESDAY IN THE MONTHS
OF JANUARY, APRIL, JULY &
OCTOBER AS NEEDED
6:00 P.M.
CITY COUNCIL CHAMBERS
MARINA ADVISORY
COMMITTEE ARRIOLA ONE
1ST THURSDAY QUARTERLY
5:00 P.M.
CITY HALL, 4TH FLOOR
CONFERENCE ROOM
MCCUNE COLLECTION
COMMISSION MIESSNER ONE 1st MONDAY MONTHLY 5:00 P.M.
CITY COUNCIL CHAMBERS
PLANNING COMMISSION MIESSNER ONE
1ST & 3RD MONDAY MONTHLY
7:00 P.M.
CITY COUNCIL CHAMBERS
SISTER CITY COMMISSION VERDER-ALIGA ONE
3RD MONDAY 7:00 P.M.
BI-MONTHLY
SISTER CITY RM JFK LIBRARY
PARTICIPATORY
BUDGETING STEERING
COMMITTEE
ARRIOLA
LOERA-DIAZ TWO
3RD THURSDAY 6:30 P.M.
MONTHLY
MARE ISLAND
CONFERENCE CENTER
REVISED COUNCIL APPOINTMENTS-2022
January 2022
2 COUNCIL LIAISON APPOINTMENTS TO COMMUNITY BASE ORGANIZATIONS,
COUNTY/REGIONAL/INTER-AGENCY/STATE COMMITTEES/BOARDS
NAME OF AGENCY COUNCIL LIAISON NUMBER OF
APPOINTMENTS MEETING INFORMATION
CENTRAL CORE
RESTORATION CORP.
(CCRC)
DEW
BROWN (ALT) ONE
2ND THURSDAY 4:30 P.M.
301 GEORGIA STREET, SUITE 290
VALLEJO CA
COMMUNITY ARTS
FOUNDATION MIESSNER ONE 4TH WEDNESDAY 7:00 P.M.
FIGHTING BACK
PARTNERSHIP VERDER-ALIGA ONE 1ST THURSDAY 6:00 P.M.
3RD FLOOR, JFK LIBRARY
HUMANE SOCIETY OF
NORTH BAY
MIESSNER
ARRIOLA TWO MEETINGS AS NEEDED
SENIOR CITIZENS COUNCIL ARRIOLA ONE
2ND MONDAY OF JANUARY & JUNE
12:30 – 2:00 P.M.
DOUGLAS SENIOR CENTER
SOLANO COUNTY FAIR
ASSOCIATION BROWN ONE
2ND WEDNESDAY 6:15 P.M.
SOLANO COUNTY FAIRGROUNDS
900 FAIRGROUNDS DRIVE
TRAVIS REGIONAL ARMED
FORCES COMMITTEE
MAYOR
MCCONNELL ONE 3rd MONDAY 8:00 A.M. BREAKFAST
DELTA BREEZE CLUB TRAVIS AFB
VALLEJO CONVENTION AND
VISITORS BUREAU DEW ONE 3rd WEDNESDAY 3:30 P.M.
CHAMBER OF COMMERCE OFFICE
VALLEJO GOLF CLUB VERDER-ALIGA ONE 2ND THURSDAY 7:00 P.M.
BLUE ROCK SPINGS BOARD ROOM
VALLEJO FIRST CORP
(formerly Vallejo Main Street
Board of Directors)
BROWN ONE
2nd THURSDAY 5:45 P.M.
(frequency of meetings TBD)
235-237 GEORGIA STREET
(Beeman Building)
1st Floor Conference Room
CITY/SCHOOLS TASK
FORCE
DEW
LOERA-DIAZ TWO
REVISED COUNCIL APPOINTMENTS-2022
January 2022
3 APPOINTMENTS TO CITY COUNCIL STANDING COMMITTEES
NAME OF COUNCIL
COMMITTEE MEMBERS NUMBER OF
APPOINTMENTS MEETING INFORMATION
INTER-AGENCY
COMMITTEE
MAYOR
MCCONNELL
(VFWD REP)
ARRIOLA
LOERA-DIAZ
MAYOR + TWO
4TH MONDAY 6:00 P.M.
CITY MANAGER’s CONFERENCE
ROOM, 3rd Floor
CITY HALL
ISLAND ENERGY ADVISORY
COMMITTEE
MAYOR
MCCONNELL MAYOR MEETINGS AS NEEDED
MARE ISLAND COMMITTEE
MAYOR
MCCONNELL
DEW
MIESSNER
THREE MEETINGS AS NEEDED
MARINA COMMITTEE ARRIOLA
LOERA-DIAZ THREE MEETINGS AS NEEDED
PUBLIC SAFETY
COMMITTEE
MAYOR
MCCONNELL
DEW
TWO MEETINGS AS NEEDED
LAKES WATER SYSTEM
SUB-COMMITTEE
MAYOR
MCCONNELL
LOERA-DIAZ
TWO MEETINGS AS NEEDED
REVISED COUNCIL APPOINTMENTS-2022
January 2022
4 APPOINTMENTS TO COUNTY/REGIONAL/INTER-AGENCY/STATE COMMITTEES/BOARDS
AND OTHER BODIES
NAME OF AGENCY COUNCIL
REPRESENTATIVE
NUMBER OF
APPOINTMENTS NOTES MEETING
INFORMATION
ASSOCIATION OF
BAY AREA
GOVERNMENTS –
GENERAL
ASSEMBLY
MIESSNER
MAYOR
MCCONNELL
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
DELEGATE AND
ALTERNATE
MEETS TWICE A
YEAR SPRING/FALL
LEAGUE OF
CALIFORNIA CITIES
– GENERAL
ASSEMBLY
MAYOR
MCCONNELL
DEW
ONE + TWO
ALTERNATES
BYLAWS REQUIRE
COUNCIL APPOINTS
DELEGATE AND TWO
ALTERNATES
AS SET BY LEAGUE
LEAGUE OF
CALIFORNIA CITIES
– NORTH BAY
DIVISION
DEW
MAYOR
MCCONNELL
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
REPRESENTATIVE
AND ALTERNATE
QUARTERLY
MEETINGS
PLACE AND TIME
TBA
SOLANO COUNTY
MAYOR’S
COMMITTEE
MAYOR
MCCONNELL MAYOR
COMPRISED OF ALL
MAYORS – HAS BEEN
ON LIST IN PAST,
BUT PROBABLY
SHOULD BE
REMOVED
3RD WEDNESDAY
6:00 P.M.
SUISUN
SOLANO STATE
PARKS COMMITTEE
MAYOR
MCCONNELL ONE
COUNCIL
APPOINTED ONE
MEMBER ON 9/10/13
TO REPRESENT CITY
OF VALLEJO
MEETINGS AS
NEEDED
SOLANO 360
IMPLEMENTATION
COMMITTEE
MAYOR
MCCONNELL
DEW
TWO MEETINGS AS
NEEDED
MCE CLEAN
ENERGY BOARD
MIESSNER
DEW (ALT) ONE + ALT.
COUNCIL APPOINTS
TO REPRESENT CITY
OF VALLEJO
3rd THURSDAY OF
THE MONTH ON A
QUARTERLY BASIS
OR AS NEEDED
TRIPARTITE
ADVISORY BOARD MIESSNER ONE
ADVISORY TO
SOLANO COUNTY
JPA FOR
HOMELESSNESS
QUARTERLY - 4TH
MONDAY IN JAN,
APR, JULY,& OCT. 2-
4 P.M., FAIRFIELD
COMMUNITY
CENTER
REVISED COUNCIL APPOINTMENTS-2022
January 2022
5 APPOINTMENTS TO COUNTY/REGIONAL/INTER-AGENCY/STATE COMMITTEES/BOARDS
NAME OF AGENCY COUNCIL
REPRESENTATIVE
NUMBER OF
APPOINTMENTS NOTES MEETING
INFORMATION
SOLANO COUNTY
TRANSPORTATION
AUTHORITY
MAYOR
MCCONNELL
DEW
(ALTERNATE)
ONE +
ALTERNATE
BYLAWS REQUIRE
BOARD TO BE
COMPRISED OF THE
MAYOR OF THE
SEVEN CITIES, OR A
COUNCIL MEMBER
APPOINTED BY THE
MAYOR OR THE CITY
COUNCIL AS AN
ALTERNATE
2ND WEDNESDAY
6:00 P.M.
TRANSPORATATION
OFFICE
1 HARBOR CENTER,
SUITE 130, SUISUN
SOLANO COUNTY
TRANSIT
(SOLTRANS)
BOARD
MAYOR
MCCONNELL
ARRIOLA
DEW
(ALTERNATE)
TWO MEMBERS
+ ONE
ALTERNATE
TWO COUNCIL
MEMBERS + ONE
ALTERNATE FROM
BENICIA AND
VALLEJO + SOLANO
COUNTY MTC REP +
ONE NON-VOTING
STA REP
3RD THURSDAY
4:00 P.M.
VALLEJO CITY
COUNCIL
CHAMBERS OR
BENICIA CITY
COUNCIL
CHAMBERS
SOLANO COUNTY
WATER AGENCY
BOARD
MAYOR
MCCONNELL
LOERA-DIAZ
(ALTERNATE)
MAYOR +
ALTERNATE
MAYOR IS BOARD
MEMBER BY
STATUTE AND
COUNCIL APPOINTS
ALTERNATE
2ND THURSDAY
7:00 P.M.
SOLANO IRRIGATION
DISTRICT OFFICE
509 ELMIRA RD.,
VACAVILLE
SOLANO
ECONOMIC
DEVELOPMENT
CORPORATION
DEW ONE COUNCIL APPOINTS
BOARD MEMBERS
4TH THURSDAY
9:00 A.M.
BI-MONTHLY
JELLY BELLY
FACTORY
1 JELLY BELLY
LANE, FAIRFIELD
SOLANO WATER
AUTHORITY BOARD
MAYOR
MCCONNELL
LOERA-DIAZ
(ALTERNATE)
MAYOR +
ALTERNATE
COUNCIL APPOINTS
BOARD MEMBER
AND ALTERNATE
MEETS AS NEEDED
SOLANO IRRIGATION
DISTRICT OFFICE
508 ELMIRA RD,
VACAVILLE
SOLANO OPEN
SPACE (SOS)
VERDER-ALIGA
ARRIOLA
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
BOARD MEMBER
AND ALTERNATE
2ND MONDAY
7:00 P.M.
QUARTERLY
PLACE: TBA
VALLEJO-NAPA
SOLID WASTE
MANAGEMENT
MAYOR
MCCONNELL
BROWN
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
BOARD MEMBER
AND ALTERNATE
1ST THURSDAY
9:00 A.M.
AMERICAN CANYON
CITY HALL
4381 BROADWAY ST,
SUITE 201
VALLEJO BUSINESS
EDUCATION
ALLIANCE
DEW
VERDER-ALIGA
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
BOARD MEMBER
AND ALTERNATE
REVISED COUNCIL APPOINTMENTS-2022
January 2022
6 NAME OF AGENCY COUNCIL
REPRESENTATIVE
NUMBER OF
APPOINTMENTS NOTES MEETING
INFORMATION
MULTI-
JURISDICTIONAL
HOMELESS TWO
BY TWO
SUBCOMMITTEE &
REGIONAL
HOMELESS
WORKGROUP
MIESSNER
VERDER-ALIGA TWO MEMBERS COUNCIL APPOINTS
TWO MEMBERS
SUBCOMMITTEE
(2x2)
MONTHLY, SUBJECT
TO CHANGE
WORKGROUP
BI-WEEKLY,
THURSDAYS, 3-4
P.M., SUBJECT TO
CHANGE
CITY ATTORNEY’S REPORT
January 25, 2022 – City Council Agenda
TO:Mayor and Members of the City Council
FROM:Veronica A.F. Nebb / VN
SUBJECT: Quarterly Report for FY 2021/2022, Second Quarter (October – December 2021)
The following list of projects, work, and statistics represents an overview of the work performed at the City Attorney’s Office during the second quarter of Fiscal Year 2021/2022. Some projects and items have been omitted due to their sensitive nature. If Councilmembers or officials have any questions, please feel free to contact the City Attorney privately, as many of the below items are attorney-client privileged and, therefore, not appropriate for public discussion.
I. Litigation:
a. Number of Pitchess Motions served on the City this FY Quarter: 3 b. Number of Pitchess Motions served on the City this FY: 14 c. Summons & Complaints (New cases this FY Quarter): 2 (see below) File Name Case # Served Date City’s Counsel
Deyana Jenkins (2nd) v. City of Vallejo, et al.
2:21-cv-01792-
JAM-CKD 10/13/2021 Katelyn Knight, ACA
Informed California Foundation, Inc. DBA Open
Vallejo v. City of Vallejo, et al. FCS057109 10/13/2021 Katelyn Knight, ACA d. Case Resolutions this FY Quarter: 4 (see below)
File Name Case # Resolved City’s Counsel
State Farm Mutual v. City of Vallejo, et al. FCM176406 10/05/2021 Katelyn Knight, ACA Heath v. City of Vallejo, et al. FCS053198 10/27/2021 Katelyn Knight, ACA Denno v. City of Vallejo, et al. FCS052250 11/02/2021 Farrah Hussein, DCA Villalobos v. City of Vallejo, et al. 2:19-cv-03461-WBS-KJN 11/30/2021 Katelyn Knight, ACA Mayor and Members of the City Council
Re: City Attorney’s Second Quarterly Report for FY 2021/2022 January 25, 2022 - City Council Agenda