Regular City Council Meeting Minutes
February 8, 2022
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VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
VIA TELECONFERENCE
FEBRUARY 8, 2022
1. CALL TO ORDER
The meeting was called to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Brown, Dew, Loera-Diaz, and Miessner
Absent: None
Staff present: Interim City Manager Malone, City Attorney Nebb and City Clerk Abrahamson
4. REPORT OUT OF CLOSED SESSION
City Attorney Nebb reported Council provided direction to its property negotiators with respect to Closed Session Item 3A and provided direction on Closed Session Item 3B.
5. PRESENTATIONS AND COMMENDATIONS
Action: Presentation was made by Councilmember Arriola.
A. PRESENTATION OF A PROCLAMATION RECOGNIZING BLACK HISTORY MONTH - FEBRUARY 2022
6. FIRST COMMUNITY FORUM
Speakers: David Haldane, Melissa Swift, Ruscal Cayangyang, Andrea Source, and Pelton Stewart.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: David Haldane, Mike Brown (Visit Vallejo) – Consent Item 8D.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously, unless otherwise noted, approval of the Agenda and the Consent Calendar.
A. APPROVAL OF MINUTES
Recommendation: Approve minutes of the special and regular meetings of January 11, 2022, special meeting of January 18, 2022, special and regular meetings of January 25, 2022, and the special meeting of January 26, 2022 Contact: Dawn G. Abrahamson, City Clerk (707) 648-4527
[email protected]
Action: Approved minutes.
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B. WAIVE READING AND AUTHORIZE INTRODUCTIONS AND/OR ADOPTION
OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this Agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, City Clerk (707) 648-4527
[email protected]
Action: Waived reading and authorized introductions and/or adoption of any and all ordinances on this Agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
C. RECEIVE THE CITY MANAGER'S REQUEST AND PROVIDE NOTICE OF
INTENT TO AMEND THE HOME INVESTMENT PARTNERSHIPS PROGRAM BUDGET FOR FISCAL YEAR 2021-22
Recommendation: Receive and file the City Manager's request and provide a notice to amend the HOME Investment Partnerships Program Budget for Fiscal Year (FY) 2021-22.
Contact: Gillian Hayes, Interim Assistant City Manager (707) 648-4163 [email protected]
Action: Received and filed the City Manager's request and provide a notice to amend the HOME Investment Partnerships Program Budget for Fiscal Year (FY) 2021-22.
D. ADOPT A RESOLUTION APPROVING FIRST AMENDMENTS TO INCREASE
CONTRACT AMOUNTS AND EXTEND THE TERM BY ONE YEAR FOR THE FOLLOWING DESIGN PROFESSIONAL SERVICES AGREEMENTS: 4LEAF #20-PW137, CSG CONSULTANTS #20-PW109, GHIRARDELLI ASSOCIATES #20-PW121, AND SUBSTRATE #20-PW-233, AND AUTHORIZE CITY
MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution authorizing the City Manager to execute First Amendments to the following Design Professional Services Agreements, 4LEAF, CSG Consultants, Ghirardelli Associates, and Substrate, to increase the current on-call Federal Construction Management Engineering Services Agreement to a total amount not to exceed $900,000 for each contract and extending the contract terms thereof to September 30, 2023.
Contact: Melissa L. Tigbao, Acting Public Works Director, (707) 648-4085 [email protected]
Action: Adopted Resolution No. 22-012 N.C.
E. AUTHORIZE CITY MANAGER TO EXECUTE THIRD AMENDMENT TO
TELSTAR AS-NEEDED SCADA SERVICES CONTRACT
Recommendation: Authorize the City Manager to execute a Third Amendment to the As-Needed SCADA Services Agreement with Telstar Instruments (for On- Call SCADA Services).
Contact: Beth Schoenberger, Acting Water Director
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[email protected]
Dakari Barksdale, Associate Civil Engineer (707) 567-7245 [email protected]
Action: Authorized the City Manager to execute a Third Amendment to the As- Needed SCADA Services Agreement with Telstar Instruments (for On-Call SCADA Services).
F. ADOPT A RESOLUTION TO APPROVE A FIRST AMENDMENT TO THE CONTRACT WITH NORTHSTATE EARTH AND WATER, INC. FOR A TOTAL CONTRACT AMOUNT OF UP TO $165,000 FOR EMERGENCY REPAIRS TO
THE MARE ISLAND CAUSEWAY BRIDGE
Recommendation: Adopt the resolution to approve the First Amendment to the contract with Northstate Earth and Water, Inc. for a total contract amount of up to $165,000 for emergency repairs to the Mare Island Causeway Bridge.
Contact: Melissa Tigbao, Acting Public Works Director, 707-648-4301 [email protected]
Action: Adopted Resolution No. 22-013 N.C.
G. CITY TREASURER’S INVESTMENT REPORT
Recommendation: Accept the City Treasurer’s Investment Report for the quarter ended December 31, 2021.
Contact: Rekha Nayar, Finance Director, (707) 648-4592
[email protected]
Action: Accepted the Treasurer’s Investment Report for quarter ended December 31, 2021.
9. ACTION CALENDAR
The Public Hearing for Action Calendar Item 9A begin at 8 p.m. Following the conclusion of this public hearing, Council returned to Action Calendar Item 9B.
A. CONDUCT A PUBLIC HEARING TO RECEIVE FINAL INPUT FROM THE
COUNCIL AND THE COMMUNITY REGARDING DRAFT MAPS OF
ELECTION DISTRICT BOUNDARIES, COUNCIL SELECTION OF FINAL MAP AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 2.01 OF
VALLEJO MUNICIPAL CODE REGARDING THE REDRAWING OF
ELECTION DISTRICT BOUNDARIES - THIS PUBLIC HEARING WILL BEGIN PROMPTLY AT 8:00 P.M.
Recommendation:
1. Open the public hearing to receive input from the community regarding the Draft Maps of election district boundaries;
2. Provide direction to staff and consultants relative to the drawing of draft maps;
3. Make a final draft map selection and introduce an ordinance amending Chapter 2.01 of the Vallejo Municipal Code entitled "City Council District Elections," with either Draft Map A or B as the final district map; or DocuSign Envelope ID: 02460A1B-8B48-402A-8DB5-16BDD1BD1294 Regular City Council Meeting Minutes
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4. Alternatively, discuss and take other action related to this item.
Contact: Dawn G. Abrahamson, City Clerk (707) 648-4528
[email protected]
Mayor McConnell opened the public hearing.
Following announcement of the agenda item and recommendation, City Clerk Abrahamson provided introductory instructions for how to access Spanish and Filipino translation services through the Zoom meeting.
City Clerk Abrahamson introduced the item, provided the purpose of tonight’s public hearing and introduce the City’s demographer, Ken Chawkins.
Mr. Chawkins reviewed outreach efforts, the redistricting process, rules and goals, shared the demographic summary of existing districts, discussed defining neighborhoods and communities of interest, provided an overview of the public mapping and map review tools, presented Drat Maps A and B for council consideration, and concluded the presentation with requesting Council comment and direction on the draft maps and adjustments as presented this evening.
Speakers: David Haldane and Anne Carr.
There being no further speakers, the public hearing was closed.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga to select Draft Map A and introduce an ordinance amending Chapter 2.01 of the Vallejo Municipal Code entitled “City Council District Elections,” with Draft Map A as the final district map.
On a substitute motion offered by Mayor Mcconnell and carried unanimously, Draft Map B was selected and an ordinance amending Chapter 2.01 of the Vallejo Municipal Code entitled “City Council District Elections,” with Draft Map B as the final district map was introduced.
B. ADOPT RESOLUTIONS TO AMEND THE FISCAL YEAR 2021-22 MID-YEAR
BUDGET, THE SALARY PLAN, PURCHASE OF VEHICLE, AND ACCEPT GRANTS
Recommendation:
Adopt three Resolutions as follows:
1. Resolution (Attachment A) to amend the City's Fiscal Year 2021-22 Adopted Budget (Exhibit 1).
2. Resolution (Attachment B) to amend the City's Salary Plan (Exhibit 2)
3. Resolution (Attachment C) authorizing the City Manager or his designee to Accept the Grants and Authorize the Public Works Department to DocuSign Envelope ID: 02460A1B-8B48-402A-8DB5-16BDD1BD1294 Regular City Council Meeting Minutes
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Administer the Grants
4. Resolution (Attachment D) authorizing the City Manager to Purchase One Additional Vehicle Scheduled and Funded for Replacement in FY 2021-22
Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Interim City Manager Malone provided introductory comments. Finance Director Nayar and Interim Assistant City Manager Davis outlined the midyear additions from Step 1 presented on January 25, 2022 resulting in a change in Fund balance, 5 Year Forecast and expenditure total. This addition included adding $0.52 million per Council’s direction for an increase allocation for street and pothole repair $500k, addition of $50k for Neogov implementation and addition of $66k for AA II, Youth Group Coordinator.
Staff responded to questions from Councilmembers.
The meeting recessed at 7:48 p.m. and reconvened at 8:00 p.m. to take up Action Calendar Item 9A.
Council returned to Action Calendar Item 9B following the conclusion of Item 9A.
Speakers: David Haldane and Anne Carr.
Another question and answer period followed. Councilmembers provided comment.
Action: (1) Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-014 N.C., a resolution amending the City’s FY 2021-22 Adopted Budget.
(2) Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-015 N.C., a resolution amending the City’s Salary Plan. (3) Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-016 N.C., a resolution authorizing the City Manager or his designee to accept the Grants and authorize the Public Works Department to administer the grants.
(4) Moved by Vice Mayor Verder-Aliga and carried unanimously to Adopt Resolution No. 22-017 N.C., a resolution authorizing City Manager to purchase 1 additional vehicle scheduled and funded for replacement in FY 2021-22.
C. CONSIDER AND ADOPT A RESOLUTION CONCERNING LEGISLATIVE
PRIORITIES AND ADVOCACY PROCEDURES
Recommendation:
Receive an update on 2021 legislative advocacy and adopt a Resolution amending legislative priorities and advocacy procedures for state and federal legislation for 2022.
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Contact: Felicia Escover, Assistant to the City Manager (707) 648-4577 [email protected]
Assistant to the City Manager Flores provided background information and an overview of the City’s advocacy procedures. Susan Lent (Akin Gump) reviewed proposed priorities.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-018 N.C.
D. ELEVATION OF ENSENADA FROM FRIENDSHIP CITY STATUS TO SISTER
CITY STATUS
Recommendation: Adopt a Resolution approving the elevation of Ensenada , Baja California Mexico from a Friendship City to a Sister City, authorize the Mayor to sign agreement relating to same and forward to Ensenada Mayor for signature.
Contact: Erik Rzomp, Executive Assistant to the Mayor (707) 648-4377 [email protected]
Executive Assistant to the City Manager Rzomp provided an overview of the mission of Sister Cities relating to the proposed elevation, described the process leading to the Commission decision and outlined next steps.
Staff responded to questions from Councilmembers.
Speakers: Pelton Stewart and Anne Carr.
Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-019 N.C. and authorized the Mayor to sign agreement relating to same and forward to Ensenada Mayor for signature.
City Attorney Nebb informed Council they would need to return to Action Item 9A (Redistricting Public Hearing) to reconsider its vote taken selecting Draft Map B as the final map due to an error in demographic numbers provided by the Consultant.
Action: Moved by Mayor McConnell and carried unanimously to reconsider Action Calendar Item 9A and the Council’s action taken.
Consultant Chawkins clarified that the Council’s intent was to adopt the draft map with the additional 26 people that were moved into District 6. He noted that it was not Map B but it was Map A. The corrected numbers were provided to City Clerk Abrahamson. Map A is the map that has the additional 26 people that are DocuSign Envelope ID: 02460A1B-8B48-402A-8DB5-16BDD1BD1294 Regular City Council Meeting Minutes
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moved into District 6 so there are fewer people disenfranchised. Mr. Chawkins shared the corrected Demographics for Draft Maps A and B.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to select Draft Map A and introduce an ordinance amending Chapter 2.01 of the Vallejo Municipal Code entitled “City Council District Elections,” with Draft Map A as the final district map.
E. INTRODUCTION OF AN ORDINANCE AMENDING SECTION 2.44.030 OF
THE VALLEJO MUNICIPAL CODE RELATED TO MEETINGS OF THE
PLANNING COMMISSION AND ADOPTION OF A RESOLUTION
APPROVING REVISIONS TO THE PLANNING COMMISSION'S RULES OF
ORDER AND PROCEDURES REGARDING THE SAME
Recommendation: Staff recommends the City Council:
1. Adopt a resolution modifying the Rules of Order and Procedures of the Planning Commission to:
a) Amend the Order of the Agenda, and
b) Allow the cancellation of regular meetings by consensus of the Chair, Vice Chair and Secretary, and
c) Require a minimum of three meetings per quarter
2. Introduce a proposed ordinance to allow the cancellation of meetings by consensus of the Chair,
Vice Chair and Secretary, and require a minimum of three meetings per quarter.
Contact: Margaret Kavanaugh-Lynch, Planning Manager
[email protected]
Interim Planning & Development Services Manager Ratcliffe provided introductory comments. Planning Manager Kavanaugh-Lynch discussed the purpose of the modifications, provided an example of the new agenda and outlined the recommended actions.
Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-020 N.C., a resolution modifying the Rules of Order and Procedures of the Planning Commission to: (1) amend the order of the Agenda; (2) allow the cancellation of regular meetings by consensus of the Chair, Vice Chair and Secretary; and (3) require a minimum of 3 meetings per quarter. By same motion, introduced a proposed ordinance to allow the cancellation of meetings by consensus of the Chair, Vice Chair and Secretary, and requiring a minimum of 3 meeting per quarter.
F. CONSIDER AND ADOPT A RESOLUTION TO EITHER CONTINUE
ALLOWING REMOTE TELECONFERENCE MEETINGS OF LEGISLATIVE
BODIES OF THE CITY OF VALLEJO OR REQUIRING THAT MEETINGS OF
LEGISLATIVE BODIES BE HELD IN PERSON IN COMPLIANCE WITH ANY DocuSign Envelope ID: 02460A1B-8B48-402A-8DB5-16BDD1BD1294 Regular City Council Meeting Minutes
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FACE-MASK REQUIREMENTS IN PLACE AT THE TIME OF THE MEETING Recommendation: Adopt either a resolution to require continued remote meetings for the City's legislative bodies or a resolution requiring in-person meetings that comply with any face-mask requirement in place at the time of the meeting.
Contact: Mike Malone, Interim City Manager
[email protected]
Dawn G. Abrahamson, City Clerk
[email protected]
Interim City Manager Malone provided an overview of the staff report and outlined the two recommended options.
Staff responded to questions from Councilmembers.
Speakers: Beau DeFehr and Chris Platzer.
Another question and answer period followed. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-021 N.C., a resolution ratifying its proclamation of a local emergency declared on March 16, 2020 and making the legally required findings to authorize the conduct of remote teleconference meetings of the legislative bodies of the City of Vallejo pursuant to Assembly Bill 361 as revised (Section 5) to include taking effect immediately upon its adoption and effective through March 7, 2022.
Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-022 N.C., a resolution requiring legislative bodies to hold public meetings in person as revised to be effective March 8, 2022.
10. INFORMATION CALENDAR
A. STATE ROUTE 37 PUBLIC ACCESS COMMUNITY OUTREACH
PRESENTATION
Recommendation: Informational item only. No staff report is associated with this item or action required.
Contact: Mark Helmbrecht, Transportation Program Superintendent (707) 645- 2601
[email protected]
Transportation Program Superintendent Helmbrecht discussed the Corridor issues, projects and public access impacts and mitigation, reviewed public engagement efforts conducted in the Fall of 2021 and shared the findings, and provided closing comments including noting the full report is available on the City’s website.
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Speakers: Paul Theiss and David Haldene.
Another question and answer period followed. Councilmembers provided comment.
11. CITY MANAGER’S REPORT – None.
12. CITY ATTORNEY’S REPORT – None.
13. COMMUNITY FORUM
Speakers: None.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
Councilmembers reported on various community events and meetings attended.
15. ADJOURNMENT
The meeting adjourned at 10:44 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON
CITY CLERK
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