Participatory Budgeting
Steering Committee
February 16, 2022
1. Call to Order
2. Pledge of Allegiance
"I pledge allegiance to the Flag
of the United States of America,
and to the Republic for which it stands,
one Nation under God, indivisible,
with liberty and justice for all."
3. Roll Call
Chair, Patricia Baisden, African American Alliance
Co-Chair, Patricia Hunter, National Coalition of 100 Black Women, Inc Co-Chair, Tara Beasley-Stansberry , At-Large
Lynda Daniels, Vallejo NAACP
RuscalCayangyang, At-Large
Jessica Lozano, At-Large
TehraleighMartin, At-Large, Alternate
Don Jordan, African American Alliance, Secondary
Dr. Annetta Ward , National Coalition of 100 Black Women, Inc., Secondary Corinne Quinn, Vallejo NAACP, Secondary
4. Correspondence
&
Communications
5. Community Forum
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6. City Council Liaison
Report
7. Approval of Agenda
8. Approval of Minutes
A. Project Spreadsheet
9. Program Updates
A. Cycle 8 Ad-hoc Planning Committee
Report
10. Discussion Items
Ad-hoc Committee Objectives
• Produce framework options for the future PB process that addresses the following:
– Develop an overall PB process that results in impactful projects for the community
– Streamline the Proposal Development process
– Promote the engagement of diverse communities
– Produce comprehensive proposals resulting in efficient implementation of projects
•
• Review areas for improvement based on volunteer/participant, community and consultant feedback.
• Report out findings and strategic options to entire PBSC PB Program Opportunity Areas
• Voting Outreach
• Diversity of participation in all Phases
• Dissemination of information to minority-owned non-
profit organizations
• Engagement with Disenfranchised Neighborhoods
• Streamlining of Idea Collection and Proposal
Development for Inclusivity
• Idea Collection and Cycle Themes
• Education Prior to Voting
• Program Timeframe
The Ad-hoc committee was asked to prioritize the areas for improvement and identify the top 2-3 items that they wanted to focus on due to the interconnected nature of the program. (e.g. changing the timeframe would impact outreach and
education efforts, streamlining idea collection would impact the program timeframe, etc.).
• Program Education
• Outreach
• Cycle themes
Cycle Theme Options
Options:
• A – Aligned with Council Priorities e.g. :
o Youth
o Public Safety
o Economic Development
o Housing
o Quality of Life
• B – Council theme- Themes based on council priority
decided by PBSC w/ public input.
Idea Collection & Proposal Development
Idea Collection
• Self-Categorized upon Idea Submission based on Council Priority Area e.g.:
o Youth
o Public Safety
o Economic Development
o Housing
o Quality of Life
Proposal Development
• Opportunity to submit ideas in traditional format and make proposal templates available to all who desire to submit a more comprehensive submission.
• Idea & proposal development semi-combined.
• Vetting from pertinent staff as well as PBSC.
Outreach & Education
• Curate additional educational videos, establish more
partnerships; host informational sessions for residents and prospective implementing partners
Timeframe & Start
Two Options –
• 1 year cycle
o (Idea Collection, Proposal Development, Vote, Implementation simultaneous with new Cycle )
Or
• Two-year cycle
o 1yr - process (Idea Collection, Proposal Development, Vote) o 1yr- implementation, reporting, education
Start- July 1st – after budget is determined
Potential Timeline
•July: Education and ramp up for upcoming cycle + steering committee votes on cycle theme
•August - mid- September: Idea collection/mini proposal •Mid-September - end of October: CAO/CMO review of idea submittals + issuance of decisions
•October - December 31 : proposal development phase + study sessions
•January to mid-February: AO/CMO review of proposal submittals + issuance of decisions
•Mid-February to March PBSC meeting: ranking by PBSC
•March PBSC meeting: vote on ranking + projects to put on ballot •April: vote prep
•May - June: voting
•July: execute agreements + Education and ramp up for upcoming cycle + steering committee votes on cycle theme
A. Reschedule Of PBSC Regular March
Meeting
11. Action Items
13. Announcements
14. Adjournment