Hybrid Options are available for members of the public to participate. To participate remotely:
https://ZoomRegular.CityofVallejo.net
Option to join by phone:
Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
Press *9 to digitally raise your hand from the phone
For additional instructions on how to speak during public comment, please visit, www.cityofvallejo.net/publiccomment
VALLEJO CITY COUNCIL
REGULAR MEETING – 7:00 PM
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
JUNE 14, 2022
NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom.
City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.
PUBLIC COMMENT: Members of the Public may provide public comments during the City Council Meeting in person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833.
For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
There are four different ways you can view this public meeting:
In Person
Watch Vallejo local channel 28
Stream from the City website: www.cityofvallejo.net/Streaming Join the Zoom webinar: https://ZoomRegular.Cityofvallejo.net
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. REPORT OUT OF CLOSED SESSION
5. PRESENTATIONS AND COMMENDATIONS
A. PRESENTATION OF A PROCLAMATION DECLARING THE WEEK OF JUNE 19 AS "JUNETEENTH WEEK" IN THE CITY OF VALLEJO
B. PRESENTATION OF A PROCLAMATION RECOGNIZING LGBTQ PRIDE MONTH - JUNE 2022
6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by submitting a completed speaker’s card to the City Clerk or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by submitting a completed speaker’s card to the City Clerk or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special meeting of May 17, 2022 and the special and regular meetings of May 24, 2022
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE RULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this Agenda, if any, by title only. This is a standard procedural action so the CIty Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT AN ORDINANCE PROHIBITING THE POSSESSION OF CATALYTIC
CONVERTERS
Recommendation: Adopt an ordinance adding Chapter 7.72 to the City of Vallejo Municipal Code, "Prohibiting Possession of Catalytic Converters" Contact: Jason Potts, Captain of Police (707) 651-7105
[email protected]
D. ADOPT A RESOLUTION CALLING FOR THE NOVEMBER 2022 GENERAL
MUNICIPAL ELECTION AND CONSOLIDATING SAME AND ADOPT A
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATE
STATEMENTS
Recommendation:
Adopt two resolutions:
1. A resolution calling for a General Municipal Election for purposes of electing municipal officers and requesting consolidation of the election, and
2. A resolution establishing regulations for the filing of candidate statement of qualifications.
Contact: Dawn G. Abrahamson, City Clerk, (707) 648-4528 [email protected]
E. ADOPT A RESOLUTION OF SUPPORT FOR THE APPLICATION FOR AND
APPROVING RECEIPT OF GRANT FUNDING FOR THE VALLEJO BLUFFS
TRAIL PROJECT AND AUTHORIZE THE CITY MANAGER TO EXECUTE
THE FUNDING AGREEMENT
Recommendation: Adopt a resolution authorizing the application and approving receipt of grant funds from the Association of Bay Area Governments (ABAG) Bay Trail Grant for preparation of Plans, Specification, and Estimate (PS&E) construction documents for the Vallejo Bluff Trail project and authorize the City Manager to execute the funding agreement with ABAG.
Contact: Melissa Tigbao, Public Works Director , (707) 648-4301 [email protected]
Mark Helmbrecht, Transportation Program Superintendent, (707) 648-2601 [email protected]
F. RECEIVE THE CITY MANAGER'S REQUEST AND PROVIDE NOTICE TO AMEND FISCAL YEAR 2021/2022 BUDGET TO REFLECT ACCEPTANCE
OF THE BEHAVIORAL HEALTH JUSTICE INTERVENTION SERVICES
(BHJIS) PROJECT GRANT IN THE AMOUNT OF $286,957
Recommendation: Receive and file the City Manager's request and provide a notice to amend the Fiscal Year 2021/2022 General Fund to reflect revenues in the amount of $286,957 from the California Department of Health Care Services (DHCS) Behavioral Health Justice Intervention Services (BHJIS) Project and appropriate expenditures in the amount of $286,957.
Contact: Jason Ta, Deputy Chief of Police (707) 648-4653 [email protected]
G. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE
DESIGN PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. TO INCREASE THE CONTRACT AMOUNT AND
EXTEND THE TERM BY TWO YEARS TO COMPLETE THE DESIGN OF THE I-80/HIDDENBROOKE PARKWAY INTERCHANGE PROJECT
Recommendation: Adopt a resolution approving a First Amendment to the Design Professional Services Agreement with Mark Thomas & Company, Inc. to increase its current on-call civil design and survey services agreement to a total not to exceed amount of $1,500,000, extending the contract term by two years to September 30, 2024, and authorizing the City Manager or designee to execute same.
Contact: Melissa Tigbao, Public Works Director, (707) 648-4301 [email protected]
H. FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH H.A.R.T. HIGH-VOLTAGE APPARATUS REPAIR AND TESTING, CO.
Recommendation: Authorize the City Manager to execute a First Amendment to the Professional Services Agreement with H.A.R.T. High-Voltage Apparatus Repair and Testing, CO. (HART) dated August 1, 2021, extending the contract an additional year (until July 31, 2023), and increasing the Not To Exceed amount to $150,000 to cover costs for the repair, replacement, and testing of water system facilities in the Cordelia Pumping Complex.
Contact: Beth Schoenberger, Water Director, (707) 648-5439 [email protected]
John Palesi, Water Facilities Superintendent, (707) 648-4519 [email protected]
I. NOTICE OF INTENT TO AMEND FY2021-22 SOLID WASTE FUND BUDGET
AND EXECUTE GRANT AGREEMENTS
Recommendation: Provide notice of intent to amend the Solid Waste Fund budget to recognize grant revenue and to authorize the City Manager to execute the grant agreements.
Contact: Melissa Tigbao, Public Works Director (707) 648-4301 [email protected]
Derek Crutchfield, Acting Environmental Services Manager (707) 648-5346 [email protected]
J. RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE
SACRAMENTO STREET ROAD DIET AND REHABILITATION
PROJECT (PW9729) TO BAY CITIES PAVING AND GRADING, INC.
Recommendation: Adopt a Resolution approving project plans and specifications for the Sacramento Street Road Diet and Rehabilitation between Tennessee and Capitol Street, Federal Aid Project No. STPL-5030(067) (PW9729) and awarding a construction contract in the amount of $721,000.00, to Bay Cities Paving and Grading Inc.
Contact: Melissa Tigbao, Public Works Director 707-648-4301 [email protected]
K. NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-2022 CAPITAL
IMPROVEMENT PROJECT BUDGET FOR THE ALDEN PARK FLAGPOLE
REHABILITATION PROJECT
Recommendation: Receive the Notice of Intent to amend the FY 21-22 Capital Improvement Project budget to reallocate $65,000 of existing budget from the Mare Island Community Facilities District (CFD) Fund to Project PW9442 Mare Island Facilities Major Maintenance for the Alden Park historical flagpole rehabilitation project.
Contact: Melissa Tigbao, Public Works Director, 707-648-4085 [email protected]
L. NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET FOR
YOUTH STRATEGIC PLAN FUNDS
Recommendation:
Receive the Notice of Intent to amend the Strategic Youth Development Plan to allocate $290,000 from the General Fund to a Multi-Year Operation Project.
Contact: Kristen Bennett (707) 648-4106
[email protected]
M. AMEND FY 2021-22 BUDGET TO APPROPRIATE $12,091,866 FOR HOMEKEY GRANT AWARD (STEP 2 OF 2)
Recommendation:
Adopt a resolution to amend the Capital Grant and Contribution Fund#221 Fiscal Year 2021-22 Budget to appropriate Homekey grant funds for $12,091,866 to be used for implementation of the grant.
Contact: Natalie Peterson, Interim Assistant to the City Manager (707) 649- 3415
[email protected]
N. ADOPT SECOND AMENDMENT TO BEAUCHAINE CONSULTING
AGREEMENT
Recommendation: Authorize the City Manager to execute a Second Amendment to the Agreement with Beauchaine Consulting Group, LLC. for HR Consulting services increasing compensation by $51,000, to an amount not to exceed $150,000.
Contact: Terrance Davis,Interim Human Resources Director [email protected]
9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by submitting a completed speakers card to the City Clerk or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420. In person speakers will be recognized first.
A. HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023
POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE PURCHASE OF CITY VEHICLES
AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN
FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
Recommendation:
Hold a public hearing and take public input for the FY 2022-23 Budget, and adopt five Resolutions as follows:
1. Resolution Adopting the FY 2022-23 Budget for the City of Vallejo, as set forth in Attachment B.
2. Resolution Adopting the FY 2022-23 Positions and Salaries as set forth in Attachment C.
3. Resolution Approving the FY 2022-23 Blue Rock Springs Golf Course Fees and Charges Schedule, as set forth in Attachment D.
4. Resolution Authorizing the City Manager to Purchase Vehicles Scheduled and Funded for Replacement in FY 2022-23, as set forth in Attachment E.
5. Resolution Authorizing the City Manager to execute purchase orders for the vendors and amounts for FY 2022-23, as set forth in Attachment F.
Contact: Rekha Nayar, Finance Director; (707) 648-5433
[email protected]
B. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING
ANNUAL LEVY REPORT AND COLLECTION OF ASSESSMENTS ON
PROPERTIES IN THE BORDONI RANCH, CARRIAGE OAKS, GARTHE
RANCH, GLEN COVE III, GLEN COVE III 2015, HUNTER RANCH III,
MARINE WORLD/FAIRGROUNDS, MARINVIEW, NORTHEAST QUADRANT,
SANDPIPER POINT, SOUTH VALLEJO BUSINESS PARK, AND TOWN AND
COUNTRY II-V LANDSCAPE MAINTENANCE DISTRICTS FOR FISCAL YEAR 2022-2023
Recommendation: Hold a public hearing, receive input, and adopt a Resolution that approves the Engineer's Report and orders the levy and collection of assessments on parcels in twelve Landscape Maintenance Districts for Fiscal Year (FY) 2022-2023.
Contact: Melissa Tigbao, Public Works Director, (707) 648-4301 [email protected]
Jason Lacey, Landscape Maintenance Manager, (707) 553-7219 [email protected]
C. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING
THE ENGINEER'S REPORT AND AUTHORIZING THE COLLECTION OF AD
VALOREM ASSESSMENTS ON PROPERTIES IN THE CIMARRON HILLS-
MADIGAN, COLLEGE HILLS, COSTA DEL RIO, SOMERSET I/II,
GREENMONT/SEAPORT HILLS, MONICA PLACE, RIDGECREST,
SOMERSET III, SPRINGTREE-FLEMING, SUMMIT II, TOWN & COUNTRY I,
WOODRIDGE, HUNTER RANCH I/II, AND GLEN COVE I/II LANDSCAPE MAINTENANCE DISTRICTS FOR FISCAL YEAR 2022-2023
Recommendation: Hold a public hearing and receive input, and adopt a resolution approving the Engineer's Report and ordering the levy and collection of assessments on properties in the fourteen 1911 Act Maintenance Districts for Fiscal Year (FY) 2022-2023.
Contact: Melissa Tigbao, Public Works Director, (707) 648-4301 [email protected]
Jason Lacey, Landscape Maintenance Manager, (707) 553-7219 [email protected]
D. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING
THE ENGINEER'S REPORT AND ORDERING THE LEVY AND
COLLECTION OF ASSESSMENTS ON PROPERTIES IN THE
HIDDENBROOKE MAINTENANCE DISTRICT FOR FISCAL YEAR 2022-2023 Recommendation: Hold a Public Hearing, receive public input, and adopt a Resolution that approves the Engineer's Report and orders the levy and collection of assessments on properties in the Hiddenbrooke Maintenance District for Fiscal Year (FY) 2022-2023.
Contact: Melissa Tigbao, Public Works Director, (707) 648-4301 [email protected]
Jason Lacey, Landscape Maintenance Manager, (707) 553-7219 [email protected]
E. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION CONFIRMING
ASSESSMENTS OF DELINQUENT GARBAGE BILLS AND AUTHORIZING
THE LEVY OF SAID ASSESSMENTS AGAINST THE RESPECTIVE
PROPERTIES AND FURTHER AUTHORIZING THE CITY MANAGER TO
FILE THE LIST OF ASSESSMENTS WITH THE COUNTY OF SOLANO TAX
COLLECTOR
Recommendation: Conduct a public hearing and adopt a resolution confirming and levying assessments against the properties listed in Attachment 1.b for unpaid garbage bills.
Contact: Melissa Tigbao, Public Works Director (707) 648-4301 [email protected]
Derek Crutchfield, Acting Environmental Services Manager (707) 648-5346 [email protected]
F. RECEIVE ALL HOME REGIONAL ACTION PLAN ON HOMELESSNESS
PRESENTATION AND POSSIBLY ADOPT A RESOLUTION GENERALLY
ENDORSING THE CONCEPTS
Recommendation:
1. Receive a presentation by All Home CA, a collective impact partnership, on the Regional Action Plan on homelessness.
2. Consider and possibly adopt a resolution generally endorsing the concepts of Regional Action Plan as a framework for reducing and preventing homelessness in the City of Vallejo.
Contact: Natalie Peterson, Interim Assistant to the City Manager (707)-649- 3415
[email protected]
G. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A THREE-YEAR CONSULTANT AND PROFESSIONAL
SERVICES AGREEMENT WITH ADMIRAL SECURITY SERVICES, INC. TO
PROVIDE UNARMED SECURITY SERVICES FOR CITY FACILITIES AND
PARKING LOTS
Recommendation: Adopt a resolution authorizing the City Manager to execute a professional services agreement for citywide unarmed security services with Admiral Security Services, Inc., in the amount of $3,750,000 for the term of July 1, 2022 through June 30, 2025, with two one-year options to extend.
Contact: Jason Ackley, Administrative Analyst II
[email protected]
10. INFORMATION CALENDAR
11. CITY MANAGER’S REPORT
12. CITY ATTORNEY’S REPORT
13. COMMUNITY FORUM
Anyone wishing to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve, is requested to submit a completed speaker card to the City Clerk. When called upon, each speaker should step to the podium, state his /her name, and address for the record. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.20.300.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
15. ADJOURNMENT
___________________________________________________________________________________________
ADDITIONAL CITY INFORMATION
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Dated: Wednesday, June 8, 2022 Robert H. McConnell, Mayor I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Vallejo City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 5:00 p.m., Wednesday, June 8, 2022.
Dated: Wednesday, June 8, 2022 Dawn G. Abrahamson, City Clerk
VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
May 24, 2022
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 7:06 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Brown, Dew, Loera-Diaz, and Miessner
Absent: None
Staff present: City Manager Malone, City Attorney Nebb and Deputy City Clerk Joya
4. REPORT OUT OF CLOSED SESSION
City Attorney Nebb reported Council provided direction to its real property negotiators with respect to Closed Session Item 3A and that there was no reportable action for Item 3B.
5. PRESENTATIONS AND COMMENDATIONS
Action: Presentations were made by Mayor McConnell, Vice Mayor Verder-Aliga and Councilmember Arriola
A. PRESENTATION OF A PROCLAMATION RECOGNIZING JUNE 2022 AS
PHILIPPINE CULTURAL MONTH
B. PRESENTATION OF A PROCLAMATION HONORING OUR FALLEN HEROES ON MEMORIAL DAY - MAY 30, 2022
6. FIRST COMMUNITY FORUM
Speakers: Christopher Beck Parson, David Haldane and Melissa Swift.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: Maricruz Octaviano Luareles, Kelly Farias, Decontee Moses, Amaya Wooding and Calyn Kelley (Item C) David Haldane and Ruscal Cayangyang (Item P)
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt the Agenda as revised reordering the Action Calendar making Item 9C as the first item with all other items to follow in the order as they appeared on the Agenda, approval of the Consent Calendar with the removal of Item 8P making it Item 8.1 and the following recusals due to Conflicts of Interests: 1) recusal of Mayor McConnell and Regular City Council Meeting Minutes
May 24, 2022
Page | 2
Councilmember Brown from item 8C due to a business relationship and economic matter, 2) the recusal of Vice-Mayor Verder-Aliga and Councilmember Dew from Item 8K related to owning property within the Northeast Quadrant LMD, and 3) the recusal of Councilmember Loera-Diaz from Item 8L related to owning property within the Greenmont/Seaport LMD 1911 Act.
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special meeting of May 3 and the special and regular meetings of May 10, 2022
Contact: Dawn G. Abrahamson, City Clerk (707) 648-4527
[email protected]
Action: Approved Minutes
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, City Clerk (707) 648-4527
[email protected]
Action: Waived reading and authorized introductions and/or adoption of any and all ordinances on this Agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
C. ADOPT AN ORDINANCE AMENDING CHAPTER 7.68 OF THE VALLEJO
MUNICIPAL CODE RELATED TO THE PROHIBITION OF SMOKING
Recommendation: Adopt an ordinance amending Chapter 7.68 of the Vallejo Municipal Code, Regulation of Smoking in Public Places and Work Places, to prohibit smoking in and around multi-unit residences and other publically accessible places and to update outdated provisions of the Chapter to conform with State law.
Contact: Veronica Nebb, City Attorney (707) 648-4545
[email protected]
Action: Adopted Ordinance No. 1863 N.C.(2d) (Abstained Due to Conflicts of Interest – McConnell and Brown)
D. ADOPT AN ORDINANCE AMENDING CHAPTER 12.28 OF THE VALLEJO
MUNICIPAL CODE RELATING TO FIREWORKS
Recommendation: Adopt an ordinance amending Vallejo Municipal Code by Repealing and Replacing Chapter 12.28 Relating to Fireworks Contact: Vincent Sproete, Fire Prevention Manager (707) 648-4566 [email protected]
Regular City Council Meeting Minutes
May 24, 2022
Page | 3
Action: Adopted Ordinance 1864 N.C.(2d)
E. PAYMENT OF CLAIMS: March 2022
Recommendation: Ratify the payment of claims for the period from March 1, 2022 through March 31, 2022.
Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: Ratified payment of claims for period of March 1-31, 2022 F. ADOPTION OF STATEMENT OF INVESTMENT POLICY FOR FY 2022-2023 Recommendation: Adopt a Resolution approving the (1) annual Statement of Investment Policy (Attachment 2) and (2) delegation of investment authority to the City Finance Director, serving as City Treasurer, for Fiscal Year 2022-2023.
Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: Adopted Resolution No. 22-081 N.C.
G. FISCAL YEAR 2022-2023 CITY OF VALLEJO GANN APPROPRIATIONS LIMIT
Recommendation: Adopt a Resolution establishing the Fiscal Year (FY) 2022-23 Appropriations Limit at $167,991,471 for the City of Vallejo.
Contact: Rekha Nayar, Finance Director. 707-648-4592
[email protected]
Action: Adopted Resolution No. 22-082 N.C.
H. CITY TREASURER’S INVESTMENT REPORT AS OF 03/31/2022
Recommendation: Accept the City Treasurer’s Investment Report for the quarter ended March 31, 2022.
Contact: Rekha Nayar, Finance Director, (707) 648-4592
[email protected]
Action: Accepted the Treasurer’s Investment Report for the quarter ended March 31, 2022
I. CONSIDER AND ADOPT A RESOLUTION AUTHORIZING THE DISPLAY OF
TWO CITY COMMEMORATIVE FLAGS
Recommendation: Consider and adopt a resolution authorizing City Staff to display the Juneteenth and Pride City commemorative flags at city facilities for the dates specified.
Contact: Terrance Davis, Assistant City Manager (707) 648-4301 [email protected]
Regular City Council Meeting Minutes
May 24, 2022
Page | 4
Action: Adopted Resolution No. 22-083 N.C.
J. ADOPT A RESOLUTION APPROVING THE APPLICATION FOR GRANT
FUNDS FOR URBAN GREENING PROGRAM
Recommendation: Adopt a resolution authorizing the Transportation Program Superintendent to submit an application for Urban Greening grant funds to the California Natural Resources Agency for construction of the Vallejo Bluff Trail in the amount of $7,140,000.
Contact: Melissa Tigbao, Public Works Director (707) 648-3401 [email protected]
Mark Helmbrecht, Transportation Program Superintendent (707) 645-2601 [email protected]
Action: Adopted Resolution No. 22-084 N.C.
K. ADOPT A RESOLUTION APPROVING THE ENGINEER'S REPORT AND
DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN EXISTING 1972 ACT LANDSCAPE MAINTENANCE DISTRICTS AND SETTING A PUBLIC HEARING FOR JUNE 14, 2022
Recommendation: Adopt a resolution preliminarily approving the Engineer's Report and declaring the intent to levy and collect assessments for the twelve Landscape Maintenance Districts (LMD) for Fiscal Year (FY) 2022-2023 and setting a Public Hearing on this matter for June 14, 2022 at 7:00 PM.
Contact: Melissa Tigbao, Public Works Director (707) 648-4301 [email protected]
Jason Lacey, Landscape Maintenance Manager (707) 553-7219 [email protected]
Action: Adopted Resolution No. 22-085 N.C.(Abstained Due to Conflicts of Interest – Dew and Verder-Aliga)
L. ADOPT A RESOLUTION APPROVING THE ENGINEER'S REPORT AND
DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2022-2023 WITHIN EXISTING LANDSCAPE
MAINTENANCE DISTRICTS FORMED PURSUANT TO THE IMPROVEMENT ACT OF 1911, AND SETTING A PUBLIC HEARING ON THE MATTER Recommendation: Adopt a Resolution approving the Engineer's Report declaring the intent to levy assessments for 14 Landscape Maintenance Districts (LMDs) for Fiscal Year (FY) 2022-23 and setting a Public Hearing on this matter for June 14, 2022 at 7:00pm.
Contact: Melissa Tigbao, Public Work Director (707) 648-4301 [email protected]
Jason Lacey, Landscape Maintenance Manager (707) 553-7219 [email protected]
Action: Adopted Resolution No. 22-086 N.C. (Abstained Due to Conflict of Interest – Loera-Diaz)
Regular City Council Meeting Minutes
May 24, 2022
Page | 5
M. ADOPT A RESOLUTION INITIATING PROCEEDINGS FOR ASSESSMENT
ON PROPERTIES IN THE HIDDENBROOKE MAINTENANCE DISTRICT AND SETTING A PUBLIC HEARING FOR JUNE 14, 2022
Recommendation: Adopt a resolution preliminarily approving the Engineer's Report and declaring the intention to levy and collect assessments for the Hiddenbrooke Maintenance District (HMD) for Fiscal Year (FY) 2022-2023 and setting a Public Hearing on this matter for June 14, 2022 at 7:00 PM.
Contact: Melissa Tigbao, Public Works Director (707) 648-4301 [email protected]
Jason Lacey, Landscape Maintenance Manager (707) 553-7219 [email protected]
Action: Adopted Resolution No. 22-087 N.C.
N. ADOPT A RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR
THE VALLEJO CITY-FLEET ELECTRIC VEHICLE CHARGING PROJECT (PW9438) TO PRO-CAL LIGHTING, INC.
Recommendation: Adopt a Resolution approving project plans and specifications for the Vallejo City-Fleet Electric Vehicle Charging Project (PW9438) and authorizing the City Manager to award a construction contract in the amount of $118,477.03, to Pro-Cal Lighting, Inc., of Vista, California, in accordance with the approved plans and specifications.
Contact: Melissa L. Tigbao, Public Works Director (707) 648-4301 [email protected]
Action: Adopted Resolution No. 22-088 N.C.
O. ACCEPTANCE OF THE CAPITOL STREET, DELWOOD STREET,
SAUNDERS DRIVE AND WILSHIRE AVENUE PAVEMENT REHABILITATION PROJECT (PW9738)
Recommendation: Accept the Capitol Street, Delwood Street, Saunders Drive and Wilshire Avenue Rehabilitation Project (PW9738) performed by Team Ghilotti, Inc., of Petaluma, California as complete and authorize and direct the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.
Contact: Melissa Tigbao, Public Works Director (707) 648-4301 [email protected]
Action: Accepted the Capitol Street, Delwood Street, Saunders Drive and Wilshire Avenue Rehabilitation Project (PW9738) performed by Team Ghilotti, Inc., of Petaluma, California as complete and authorized and directed the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.
P. ADOPT A RESOLUTION AMENDING THE FY 2021-22 CAPITAL IMPROVEMENT
PROJECT BUDGET FOR THE POLICE DEPARTMENT RELOCATION
FEASIBILITY STUDY
Recommendation: Adopt a Resolution to amend the FY 2021-22 Capital Improvement Project budget to allocate General Fund fund balance in the amount of Regular City Council Meeting Minutes
May 24, 2022
Page | 6
$500,000 to project PW9818 PD Building for a relocation feasibility study.
Contact: Melissa Tigbao, Public Works Director, 707-648-4085 [email protected]
Action: Item was removed from the Consent Calendar at the request of the Mayor.
Speakers: David Haldane and Ruscal Cayangyang
Action: Following discussion it was moved by Councilmember Arriola and carried to adopt Resolution No. 22-089 N.C. (Noes: Arriola and McConnell) Q. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VALLEJO GENERALLY SUPPORTING THE CONCEPT OF AMENDING THE
GOVERNANCE STRUCTURE OF CAP SOLANO JOINT POWERS
AUTHORITY
Recommendation: Adopt a resolution generally supporting the concept of amending the governance structure of Community Action Partnership of Solano, Joint Powers Authority.
Contact: Natalie Peterson, Interim Assistant to the City Manager, (707) 649-3415 [email protected]
Action: Adopted Resolution No. 22-090 N.C.
9. ACTION CALENDAR
A. HOLD A PUBLIC HEARING FOR FISCAL YEAR 2022-23 BUDGET AND
PROVIDE DIRECTION TO STAFF
Recommendation:
Hold Public Hearing for Fiscal Year 2022-23 Budget and provide direction to staff on any changes and notice a continued public hearing and adoption for June 14, 2022. The following actions will be on the agenda for June 14, 2022:
1. Resolution Adopting the FY 2022-23 Budget for the City of Vallejo, as set forth in Attachment B.
2. Resolution Adopting the FY 2022-23 Positions and Salaries as set forth in Attachment C.
3. Resolution Approving the FY 2022-23 Blue Rock Springs Golf Course Fees and Charges Schedule, as set forth in Attachment D.
4. Resolution Authorizing the City Manager to Purchase Vehicles Scheduled and Funded for Replacement in FY 2022-23, as set forth in Attachment E.
5. Resolution Authorizing the City Manager to execute purchase orders for the vendors and amounts for FY 2022-23, as set forth in Attachment F.
Regular City Council Meeting Minutes
May 24, 2022
Page | 7
Contact: Rekha Nayar, Finance Director; (707) 648-5433
[email protected]
City Manager Malone provided introductory comments. Finance Director Nayar introduced Finance staff, provided background information, outlined the proposed revenues and expenditures, discussed the five-year forecast/fund balance, reviewed the proposed expenditures, FTE changes and trends and outlined the feedback received from the budget workshop.
Mayor McConnell opened the public hearing
Speakers: David Haldane, Melissa Swift, Alex Matias and Anne Carr There being no further speakers, the public hearing was closed.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Continued item to the June 14th, 2022 regular meeting.
B. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION
APPROVING/ACCEPTING THE CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEARS 2022-2023 THROUGH 2026-2027.
Recommendation: Hold a Public Hearing, take public input, provide direction and adopt a Resolution approving/accepting the Capital Improvement Program (CIP) for Fiscal Years 2022-2023 through 2026-2027.
Contact: Melissa L. Tigbao, Public Works Director, (707) 648-4085 [email protected]
Public Works Director Tigbao introduced staff, reviewed the purpose of the CIP and General Plan Conformance Requirement, outlined the prioritization criteria for FY 22-23, provided a summary of the 5-Year CIP and concluded the presentation by providing a summary of new Public Works projects for FY 22-23, pavement conditions, street related projects, and projects to look forward to.
Water Director Schoenberger outlined the FY 20-21 Water CIP prioritization criteria, provided the Vallejo Pipe replacement vs. industry standard historical information, highlighted FY 22-23 CIP water projects, including by type, and concluded the presentation by providing an overall budget summary of Water CIP upgrades broken down the following major projected categories: Fund/Water Systems, Water Treatment, and Water Main.
Mayor McConnell opened the public hearing
Speakers: David Haldane
Regular City Council Meeting Minutes
May 24, 2022
Page | 8
There being no further speakers, the public hearing was closed.
Staff responded to questions from Councilmembers. Councilmembers provided Comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-091 N.C.
C. CONSIDER REQUEST TO RENAME A PORTION OF MARINA VISTA MEMORIAL PARK TO MARTIN LUTHER KING JR. PARK
Recommendation: Adopt a Resolution renaming a portion of the Marina Vista Memorial Park to Martin Luther King Jr. Park
Contact: Natalie Peterson, Interim Assistant to the City Manager, (707) 649- 3415
[email protected]
Interim Assistant to the City Manager Peterson introduced Angela Jones. Interim Assistant (a representative from the American Family Reunion Committee Member (AAFRC)) and proceeded with a presentation covering the following information: 1) a review of the City’s naming policy for City Facilities, 2) background of the initial renaming of the Park and recent request; and 3) map diagram showing the area for renaming consideration.
Ms. Jones (a representative from the American Family Reunion Committee Member (AAFRC)) addressed the Council regarding the renaming of the park.
Speakers: Jimmie Jackson
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 22-092 N.C.
10. INFORMATION CALENDAR - None
11. CITY MANAGER’S REPORT
City Manager Malone extended appreciation to Councilmember Loera-Diaz for providing an opportunity for the City to host a blood drive, announced the Finance Department secured $1.8 million through state programs for delinquent water bills, and reported that City staff will be participation at the Farmer’s Market on the last Regular City Council Meeting Minutes
May 24, 2022
Page | 9
weekend of every month through the end of the year.
12. CITY ATTORNEY’S REPORT
City Attorney Nebb extended appreciation to the Neighborhood Law Program team and acknowledged their efforts.
13. COMMUNITY FORUM
Speakers: None
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL Councilmembers reported on various community events and meetings attended
15. ADJOURNMENT
The meeting adjourned at 10:08 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
ANGELINA JOYA
DEPUTY CITY CLERK
Special City Council Meeting Minutes
May 24, 2022
Page | 1
VALLEJO CITY COUNCIL
SPECIAL MEETING MINUTES
MAY 24, 2022
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
.
1. CALL TO ORDER
The meeting was called to order at 5:04 p.m.
2. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga (arrived at 5:05 p.m.), Councilmembers Arriola, Brown, Dew, Loera-Diaz, and Miessner (arrived at 5:07 p.m.)
Absent: None
Staff present: City Manager Malone, City Attorney Nebb, Deputy City Clerk Joya, Interim Assistant to the City Manager Peterson, Assistant City Manager Davis and Hayes
The City Council convened into Closed Session in the Conference Room at 5:07 p.m.
3. CLOSED SESSION
A. Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property: APN 0067-140-150
Agency Negotiators: Mike Malone, City Manager; Gillian Hayes, Assistant City Manager; and Veronica Nebb, City Attorney
Negotiating Parties: Richard and Emily Fischer
Under Negotiations: Price and Terms of Payment
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957
Title: City Attorney
4. ADJOURNMENT
The meeting adjourned at 6:59 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
Special City Council Meeting Minutes
May 24, 2022
Page | 2
ATTEST:
________________________________
ANGELINA JOYA
DEPUTY CITY CLERK
Special City Council Meeting Minutes
May 17, 2022
Page | 1
VALLEJO CITY COUNCIL
SPECIAL MEETING MINUTES
MAY 17, 2022
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 6:02 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Brown (arrived at 6:09 p.m.), Dew, and Miessner
Absent: Councilmember Loera-Diaz
Staff present: City Manager Malone, City Attorney Nebb and City Clerk Abrahamson
4. ACTION CALENDAR
A. VALLEJO EARLY LEARNING CENTER PRESENTATION AND FUNDING
REQUEST
Recommendation: Receive presentation and request from First 5 Solano Children and Families to assist with $500,000 in funding to establish the Early Learning Center at Beverly Hills Elementary School site in South Vallejo. Provide direction to:
1. Confirm the previously allocated $160,000 in the Fiscal Year 2021-2022 Youth Initiative budget, to be used toward the Project; and
2. Return to Council with a future action item to appropriate an additional $240,000 of funding by the future allocation of ARPA funding, provided such funding is received, and contingent upon Vallejo Early Learning Center procuring the balance $3.5 mil required for the project.
Contact: Natalie Peterson, Interim Assistant to the City Manager (707) 649-3415 [email protected]
When announcing the item and recommendation, City Clerk Abrahamson noted a correction in the appropriation of additional funding in Recommendation 2 to be $340,000 instead of $240,000 as reflected on the agenda.
Interim Assistant to the City Manager Peterson provided introductory comments.
Lorraine Fernandez (First 5 Solano Program Manager) and Supervisor Hannigan outlined the planning process for the Center, discussed the need for the project, provided a project description with key details, reviewed the plans for renovations and concluded the presentation with funding request.
Special City Council Meeting Minutes
May 17, 2022
Page | 2
Ms. Fernandez, Supervisor Hannigan and staff responded to questions from Councilmembers.
Speakers: David Haldane.
Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by Councilmembers present to confirm the previously allocated $160,000 in the FY 2021-22 Youth Initiative budget, to be used toward the Project, and directed staff to return to Council with a future action item to appropriate an additional $340,000 of funding by the future allocation of ARPA funding, provided such funding is received, and contingent upon Vallejo Early Learning Center procuring the balance of $3.5 million required for the project (Absent: Loera- Diaz).
B. INTRODUCTION OF AN ORDINANCE PROHIBITING THE POSSESSION OF
CATALYTIC CONVERTERS
Recommendation: Introduce an Ordinance adding Chapter 7.72 to the City of Vallejo Municipal Code, "Prohibiting Possession of Catalytic Converters." Contact: Jason Potts, Captain of Police (707) 651-7105
[email protected]
Captain Potts defined catalytic converters for context purposes, reviewed theft statistics and reasons for increase in thefts, discussed law enforcement challenges and victim impacts, shared prevention efforts and common vehicles victimized, and concluded the presentation outlining benefits of the proposed ordinance.
Staff responded to questions from Councilmembers.
Speakers: David Haldane and Anne Carr.
Another question and answer period followed. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by Councilmembers present to introduce an Ordinance adding Chapter 7.72 to the City of Vallejo Municipal Code, "Prohibiting Possession of Catalytic Converters” (Absent: Loera-Diaz)
C. ADOPTION OF RESOLUTION APPROVING THE VALLEJO BROADBAND MASTER PLAN & DIGITAL EQUITY STRATEGY 2022
Recommendation: Adopt Resolution approving the 2022 City of Vallejo Broadband Master Plan and Digital Equity Strategy, making broadband accessibility more equitable.
Contact: Naveed Ashraf, Chief Innovation Officer & IT Director (707) 648-5200 [email protected]
Special City Council Meeting Minutes
May 17, 2022
Page | 3
Chief Innovation Officer/IT Director Ashraf provided an overview of the staff report and outlined the recommendation.
Staff responded to questions from Councilmembers.
Speakers: David Haldane.
Another question and answer period followed. Councilmembers provided comment including a desire for staff to prepare and return to Council with a Dig Ordinance.
Action: Moved by Vice Mayor and carried unanimously by Councilmembers present to adopt Resolution No. 22-080 N.C. as revised as follows: 1) first Whereas to include “and businesses” following the word residents in the second sentence of the paragraph, 2) seventh Whereas to include “and businesses” following the word residents in the last sentence of the paragraph; and 3) twelfth Whereas to include “to be determined and added to as necessary” following the wording specific locations in the next to the last sentence of the paragraph. (Absent: Loera-Diaz)
5. INFORMATION CALENDAR
A. PROGRESS REPORT ON POLICE REFORM/OIR IMPLEMENTATION PLAN Recommendation: Receive and comment on this report and presentation covering: Progress and activities associated with implementing the OIR independent assessment report recommendations – Implementation Plan (IP) and Collaborative Reform Agreement with the Department of Justice.
Contact: Shawny K. Williams, Chief of Police (707) 648-4540 [email protected]
Police Chief Williams reviewed the history and why we are here, provided an update on the California DOJ Collaborative Reform process and progress to date and provided closing comments and outlined next steps.
City Clerk Abrahamson read a statement on behalf of Councilmember Loera- Diaz related to the item.
Speakers: David Haldane, Melissa Swift, Anne Carr, and Brian Farrell.
Staff responded to questions from Councilmembers. Councilmembers provided comment
6. ADJOURNMENT
The meeting adjourned at 8:41 p.m.
Special City Council Meeting Minutes
May 17, 2022
Page | 4
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON
CITY CLERK
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO ADDING CHAPTER 7.72 TO THE VALLEJO MUNICIPAL CODE PROHIBITING THE
UNLAWFUL POSSESSION OF CATALYTIC CONVERTERS IN THE CITY WHEREAS, the citizens of Vallejo have been plagued with hundreds of catalytic converter thefts from automobiles over the past several years; and
WHEREAS, catalytic converter thefts are the number one property crime in Vallejo in terms of increase over last year, including a 426% increase from 2020 to 2021, bringing the total to over 687 reported incidents of theft since the beginning of 2020; and WHEREAS, there is currently no City, State, or Federal legislation applicable within the City of Vallejo to define and punish catalytic converter thefts absent an identifiable victim; and WHEREAS, there is currently no City, State, or Federal legislation applicable within the City of Vallejo requiring individuals to provide proof to law enforcement as to how they obtained catalytic converters, thus limiting law enforcement’s ability to protect the public by preventing catalytic converter thefts and preventing law enforcement from seizing suspected stolen catalytic converters when no victim is present; and
WHEREAS, catalytic converter thefts are on the rise because individuals are incentivized to commit catalytic converter thefts for multiple reasons including, but not limited to: (1) the ease and undetectable nature of committing the thefts in a matter of seconds using common tools such as a reciprocating saw, (2) the ability to recycle catalytic converters at scrap metal yards for high dollar returns ranging from $200 to $1,200 per catalytic converter, and (3) loopholes in legislation protecting criminals from prosecution unless a victim can be identified; and WHEREAS, finding a victim of these crimes is nearly impossible due to the undetectable nature of the catalytic converter thefts and catalytic converters being untraceable to link back to a victim (no identifying markers on the catalytic converters); and
WHEREAS, due to lack of legislation defining and prosecuting these thefts, 99% of all catalytic converter theft cases in the City of Vallejo have gone unsolved, which is fundamentally unacceptable for the citizens of the City of Vallejo; and
2 WHEREAS, the citizens of Vallejo and the Vallejo Police Department are in need of legislation for multiple reasons including, but not limited to: (1) deterring criminals by establishing zero- tolerance for catalytic converter thefts, (2) punishing the possession of stolen catalytic converters, (3) preventing criminals from profiting from the sale and recycling of stolen catalytic converters, (4) providing justice to the victims of catalytic converters whose cases would otherwise go unsolved, (5) reducing Part I crime statistics which have been substantially negatively impacted by catalytic converter thefts, and (6) minimizing the fiscal and personnel impact on the City of Vallejo invested in deterring and investigating catalytic converter thefts; and WHEREAS, individuals who are in possession of stolen catalytic converters recycle them for substantial profit while victims of these thefts suffer tremendous consequences of paying thousands of dollars in repairs, the inconvenience of repairing their vehicles, and feeling unsafe in the community; and
WHEREAS, this Ordinance is necessary to provide the City of Vallejo Police Department clearly established legal authority to protect the public and deter this criminal activity.
NOW THEREFORE THE COUNCIL OF THE CITY OF VALLEJO DOES ORDAIN AS FOLLOWS:
SECTION 1. A new Chapter 7.72 is hereby enacted to read as follows:
Chapter 7.72
PROHIBITING THE UNLAWFUL POSSESSION OF USED CATALYTIC CONVERTERS Section 7.72.010 Unlawful Possession of a Used Catalytic Converter.
A. It shall be unlawful to possess any used catalytic converter that is not attached to a vehicle unless the possessor has valid documentation or other proof to verify, they are in lawful possession of the catalytic converter.
B. A used catalytic converter is any catalytic converter that has at any point been installed in a vehicle.
C. For purposes of this section, a lawful possession includes being the lawful owner of the catalytic converter or in possession of the catalytic converter with the lawful owner’s written consent. It is not required to prove the catalytic converter was stolen to establish the possession is not a lawful possession.
D. For purposes of this section, documentation or other proof means (i) a certificate of title or certificate of registration showing the possessor’s legal interest in the vehicle from which the catalytic converter was detached that matches the vehicle identification number permanently marked on the catalytic converter; (ii) written authorization, 3 including the vehicle identification number, from the person or entity that holds the certificate of title or certificate of registration of the vehicle from which the catalytic converter was detached; or (iii) evidence the catalytic converter was acquired in a lawful transaction pursuant to the requirements of Section 21610 of the Business and Professions Code.
Section 7.72.020 Violations; Penalty.
A. Each and every violation of this section shall constitute a separate violation and shall be subject to all remedies and enforcement measures authorized by the Vallejo Municipal Code. Each and every catalytic converter unlawfully possessed is a separate violation of this section.
B. Violations of any provisions of this chapter shall constitute a misdemeanor.
SECTION 2. Severability.
If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact one or more provisions may be declared invalid.
SECTION 3. Effective Date.
This Ordinance shall take effect and be in full force and effect from and after thirty (30) days after its final passage.
PASSED and ADOPTED by the City Council of the City of Vallejo at a regular meeting held on the 25th day of April 2022.
CONSENT CALENDAR 8.D.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT A RESOLUTION CALLING FOR THE NOVEMBER 2022 GENERAL MUNICIPAL
ELECTION AND CONSOLIDATING SAME AND ADOPT A RESOLUTION ADOPTING
REGULATIONS FOR CANDIDATE STATEMENTS
RECOMMENDATION
Adopt two resolutions:
1. A resolution calling for a General Municipal Election for purposes of electing municipal officers and requesting consolidation of the election, and
2. A resolution establishing regulations for the filing of candidate statement of qualifications.
REASONS FOR RECOMMENDATION
In order for the City Council to call for the general municipal election on November 8, 2022 they must adopt a resolution (Attachment 1) requesting that the General Municipal Election be conducted and requesting the Solano County Board of Supervisors to consolidate the election to be held on the same date, and requesting that the Solano County Registrar of Voters provide election services.
The second resolution (Attachment 2) establishes regulations for candidates for elective office pertaining to candidate statements to be submitted to the voters, including the cost of candidate statements.
BACKGROUND AND DISCUSSION
Pursuant to Charter section 1000, the City's General Municipal Election is to be held on the first Tuesday after the first Monday in November of each even-numbered year. On November 8, 2022 the City will be conducting its second district-based election. On July 23, 2019 the City Council adopted Ordinance No. 1817 N.C. (2d), an ordinance providing for the election of six members of the City Council by Districts and the election of the Mayor city-wide, establishing the boundaries and identification number of each district, establishing the election order of each district (Map 616, sequence option 1) (Attachment 3). Elections Code section 21620 et. seq. requires the City Council to adjust the boundaries of each City Council district following each decennial federal census. Following the completion of the federal census in 2020, the City Council completed the redistricting process and adopted Ordinance No. 1862 N.C. (2d), adopting a new district map (Draft Map B).
Electors will be three members to the City Council, one each from Districts 2, 4 and 5. The councilmembers representative of each of the three districts will all be elected for a term of four years . The City Charter and the California Elections Code require that the City adopt a Resolution at each election requesting that the General Municipal Election be conducted, requesting the Solano County Board of Supervisors to consolidate the election to be held on the same date, and requesting that the Solano County Registrar of Voters provide elections services.
Date: June 14, 2022
Subject: ADOPT A RESOLUTION CALLING FOR THE NOVEMBER 2022 GENERAL
MUNICIPAL ELECTION AND CONSOLIDATING SAME AND ADOPT A
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATE STATEMENTS
In addition, Vallejo Municipal Code section 2.56.060 states that each candidate submitting a candidate statement shall pay the cost of printing, handling, translating and mailing the candidate statement as set forth by a resolution of the City Council, and that the Council has the discretion to charge all, none, or only a portion of the cost. Staff is recommending that the City Council adopt a Resolution requiring the candidates to pay the full cost of the candidate statement and that the word limit be set at 200 words for the candidate's education and qualifications as expressed by the candidate himself or herself.
FISCAL IMPACT
The estimated $ 250,000 cost of services provided by the Solano County Registrar of Voters for the City's General Municipal Election has been included in the Fiscal Year 2022-23 Budget.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. 1817 N.C. (2d) Adding Chaper 2.01 to the Vallejo Municipal Code
2. 1862 Revised Council District Ordinance Amending Chapter 2.01
3. 2022 Candidates Statement of Qualifications Standards_draft 061422
4. 2022 Calling for General Municipal Election_CAO stamp
CONTACT
Dawn G. Abrahamson, City Clerk, (707) 648-4528
[email protected]
ORDINANCE NO. 1862 N.C. (2d)
A REVISED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING SECTION 2.01.030 TO THE VALLEJO MUNICIPAL CODE AND
AMENDING THE BOUNDARIES OF THE SIX EXISTING CITY COUNCIL
DISTRICTS
WHEREAS, the City of Vallejo (“City”) is a charter city, duly organized under the Constitution and the laws of the State of California; and
WHEREAS, in July 2019, the City Council adopted Ordinance 1817 N.C.(2d) establ ishing the election of City Council Members by district and the election of the mayor at large; and WHEREAS, Ordinance 1817 N.C.(2d) added section 2.01.030 of the Vallejo Municipal Code establishing the boundaries of six City Council districts; and WHEREAS, Elections Code section 21620 et seq. requires the City Council to adjust the boundaries of each City Council district following each decennial federal census; and WHEREAS, the decennial federal census was completed in 2020; and WHEREAS, in compliance with Elections Code 21627.1, the City has held four public hearings throughout the City and received public input concerning the adjustment of the City Council district boundaries. Said hearings were held on June 22, 2021; July 27, 2021; January 11 2022 and February 8, 2022; and
WHEREAS, in compliance with Elections Code section 21628, the City provided language translations services at each of the public hearings as well as interpretation of qualifying materials in English, Spanish and Filipino; and
WHEREAS, pursuant to Elections Code section 21628(c) and 21628(g)(3) for each of the public hearings the City published dates, times and locations five days in advance of each hearing on the City’s Redistricting internet page. In addition, for the hearing conducted on January 24, 2022, the City in addition to publishing on the City’s website, the City also published the notice of the hearing in the Vallejo Times Herald. The hearing notices were published in English, Spanish and Filipino; and
WHEREAS, in compliance with Elections Code section 21628(d)(1), the City published the draft maps at least seven days before the hearing held before the City Council on February 8, 2022; and WHEREAS, on February 8, 2022, the City Council held a public hearing and introduced an ordinance on the advice of the City’s demographer, mistakenly adopting Map A; and WHEREAS, the purpose of adopting Map A was to limit the number of voters temporarily disenfranchised as part of the redistricting process; and WHEREAS, the adoption of Map B would have limited the number of temporarily disenfranchised voters rather than Map A; and
DocuSign Envelope ID: 6E735151-E667-42FE-B4FA-87247EA57C95
WHEREAS, prior to the public hearing to be held on March 8, 2022, a citizen introduced a proposed draft map to the City referred to as Public Map 101; and WHEREAS, in compliance with Elections Code section 21628(d)(1), the City published the draft maps at least seven days before the hearing held by the City Council on March 8, 2022; and WHEREAS, the City Council has considered the three maps before it.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VALLEJO DOES HEREBY FIND AND ORDAIN AS FOLLOWS:
SECTION 1. CEQA. The City Council finds that the proposed amendments to the Vallejo Municipal Code are exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Title 14 of the Californi a Code of Regulations, section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment given that the redistricting process involves no physical changes to the environment.
SECTION 2. Elections Code Compliance. The above recitals are hereby incorporated into this resolution. The City Council finds that the City has fully complied with the requirements of the California Elections Code as set forth in the recitals above.
SECTION 3. The City Council does hereby rescind its introduction of an Ordinance of the City Council of the City of Vallejo Amending Section 2.01.030 to the Vallejo Municipal Code and Amending the Boundaries o f the Six Existing City Council Districts which was introduced at a meeting of the City Council held on February 8, 2022.
SECTION 4. Section 2.01.030 “City Council District Boundaries” of the Vallejo Municipal Code is hereby amended to read as follows:
2.01.030 City Council District Boundaries.
Six city c ouncil districts are hereby established in the C ity of Vallejo. The boundaries and identifying number of each district shall be as described on the Council District Map adopted by the City Council by ordinance on March 8, 2022 attached hereto as Exhibit “A” and incorporated herein by this reference.
SECTION 5. Validity of Chapter 2.01
This ordinance shall amend only section 2.01.030 of Chapter 2.01 of the Vallejo Municipal Code.
It shall not affect the remaining provisions of Chapter 2.01 which remain in effect unless specifically repealed or amended by the City Council.
DocuSign Envelope ID: 6E735151-E667-42FE-B4FA-87247EA57C95
SECTION 6. Severability.
If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force a nd effect. The City C ouncil of the City of Vallejo hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.
SECTION 7
. Effective Date.
The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or the summary thereof, to be published and posted pursuant to the provisions of law and this Ordinance shall take effect thirty (30) days after passage.
First read at a regular meeting of the Council of the City of Vallejo held on the 8 th day of
February, 2022 and finally adopted at a regular meeting of the Council of the City of Vallejo on the 22
th day of February, 2022 by the following vote:
AYES: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Brown, Dew, Loera-Diaz and Miessner
NOES: None
ABSENT: None
ABSTAIN: None
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN ABRAHAMSON, CITY CLERK
DocuSign Envelope ID: 6E735151-E667-42FE-B4FA-87247EA57C95
5 6
3 4
2 1
80 780
City of Vallejo
Redistricting 2021
©2021 CALIPER
DocuSign Envelope ID: 6E735151-E667-42FE-B4FA-87247EA57C95 DocuSign Envelope ID: 6E735151-E667-42FE-B4FA-87247EA57C95 Draft B
District 1
Total Pop 20,592
Deviation from ideal -490
% Deviation -2.32%
% Hisp 16.1%
% NH White 18%
% NH Black 17%
% Asian-American 43%
Total 15,017
% Hisp 11%
% NH White 27%
% NH Black 16%
% Asian/Pac.Isl. 43%
Total 12,955
% Latino est. 25%
% Spanish-Surnamed 23%
% Asian-Surnamed 6%
% Filipino-Surnamed 14%
% NH White est. 36%
% NH Black 21%
Total 10,330
% Latino est. 24%
% Spanish-Surnamed 22%
% Asian-Surnamed 5%
% Filipino-Surnamed 14%
% NH White est. 37%
% NH Black 20%
Total 6,965
% Latino est. 22%
% Spanish-Surnamed 20%
% Asian-Surnamed 5%
% Filipino-Surnamed 13%
% NH White est. 40%
% NH Black est. 21%
ACS Pop. Est. Total 20,311
age0-19 20%
age20-60 54%
age60plus 26%
immigrants 30%
naturalized 71%
english 63%
spanish 6%
asian-lang 26%
other lang 4%
Language Fluency Speaks Eng. "Less than Very Well" 14%
hs-grad 45%
bachelor 26%
graduatedegree 8%
Child in Household child-under18 31%
Pct of Pop. Age 16+ employed 63%
income 0-25k 10%
income 25-50k 14%
income 50-75k 12%
income 75-200k 50%
income 200k-plus 15%
single family 80%
multi-family 20%
rented 32%
owned 68%
Total population data from the 2010 Decennial Census.
Surname-based Voter Registration and Turnout data from the California Statewide Database.
Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2013-2017 American Community Survey and Special Tabulation 5-year data. 2 20,880
-202
-0.96%
39%
9%
20%
28%
12,928
23%
16%
25%
33%
11,006
33%
30%
3%
11%
21%
33%
7,927
32%
30%
3%
11%
21%
33%
4,931
29%
27%
2%
10%
22%
36%
20,281
27%
53%
20%
32%
64%
51%
24%
23%
2%
19%
55%
18%
3%
41%
63%
9%
22%
20%
46%
5%
97%
3%
33%
67%
3 20,180
-902
-4.28%
17%
25%
20%
33%
15,508
13%
32%
18%
34%
13,550
22%
20%
4%
10%
41%
23%
10,617
22%
20%
4%
10%
42%
23%
7,628
20%
19%
3%
9%
44%
23%
20,340
19%
54%
27%
28%
76%
67%
10%
20%
3%
12%
48%
25%
10%
29%
62%
10%
16%
17%
47%
9%
76%
24%
35%
65%
4 21,569
487
2.31%
27%
21%
27%
20%
13,759
18%
28%
32%
19%
11,028
20%
19%
2%
5%
33%
37%
7,935
19%
18%
3%
5%
34%
36%
5,281
17%
16%
2%
5%
36%
35%
19,651
23%
54%
23%
24%
63%
67%
17%
14%
2%
14%
53%
16%
7%
30%
63%
28%
23%
18%
28%
3%
45%
55%
64%
36%
5 21,596
514
2.44%
33%
29%
19%
12%
14,111
22%
44%
21%
11%
11,677
20%
19%
2%
3%
53%
20%
8,764
19%
19%
2%
3%
54%
19%
6,219
16%
16%
2%
3%
57%
18%
21,253
25%
53%
22%
22%
44%
64%
27%
7%
2%
16%
54%
14%
8%
32%
67%
21%
23%
19%
33%
5%
73%
27%
53%
47%
6 21,677
595
2.82%
37%
23%
20%
14%
14,119
24%
35%
25%
14%
11,092
25%
24%
2%
4%
41%
27%
7,966
24%
23%
2%
5%
42%
26%
5,172
20%
20%
2%
4%
44%
27%
20,337
24%
56%
21%
21%
50%
65%
24%
8%
2%
13%
59%
13%
5%
32%
64%
17%
22%
24%
33%
5%
80%
20%
44%
56%
Total
126,494
1,497
7.10%
28%
21%
21%
24%
85,441
18%
31%
23%
26%
71,308
24%
22%
3%
8%
38%
26%
53,539
23%
22%
3%
8%
39%
26%
36,196
20%
19%
3%
7%
42%
26%
122,173
23%
54%
23%
26%
63%
63%
18%
16%
2%
15%
52%
19%
7%
32%
64%
16%
20%
18%
39%
7%
73%
27%
45%
55%
02/08/2022 21:59 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
DocuSign Envelope ID: 6E735151-E667-42FE-B4FA-87247EA57C95 Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 22-___ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE
STATEMENTS SUBMITTED TO THE VOTERS AT THE ELECTION TO BE HELD ON NOVEMBER 8, 2022
WHEREAS, California Elections Code section 13307 provides that the governing body of any local agency shall adopt regulations pertaining to materials prepared by any candidate for a municipal election, including the costs of the candidate statement; and WHEREAS, the Solano County Board of Supervisors has estimated the costs associated with the printing, handling, mailing and translation of candidate statements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo declares, determines and orders as follows:
1. GENERAL PROVISIONS. Pursuant to California Election Code section 13307, each candidate for elective office to be voted for at an election to be held in the City of Vallejo on November 8, 2022 may prepare a candidate statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description, of no more than 200 words, of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be submitted in a format pursuant to the guidelines established by the Registrar of Voters for Solano County. The statement shall be filed in the office of the City Clerk at the time the candidates’ nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.
2. SPANISH AND TAGALOG LANGUAGE TRANSLATION. The City Clerk shall have translated, at the candidate’s expense, the candidate statements of those candidates who request translation into Spanish and Tagalog and shall print the translation in the voter’s pamphlet at the candidate’s expense. The translation shall be provided by a person from the list of approved Spanish and Tagalog language translators and interpreters of the superior court of the county or from an institution accredited by the Western Association of Schools and Colleges.
3. MISCELLANEOUS. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters related to elections.
4. ADDITIONAL MATERIALS. No candidate shall be permitted to include additional materials in the sample ballot package.
5. PAYMENT.
a. The candidate at the time of filing his or her candidate statement is required to pay the estimated cost of printing, handling, and mailing of the candidate statement of qualifications in English in the amount as follows:
District 2 councilmember candidates - $206.42
District 4 councilmember candidates - $206.57
District 5 councilmember candidates - $206.42
b. The candidate at the time of filing his or her candidate statement is required to pay the estimated cost of printing, handling, translating and mailing the candidate statement in Spanish and Tagalog in the amount as follows:
District 2 councilmember candidates - $256.42
District 4 councilmember candidates - $256.57
District 5 councilmember candidates - $256.42
c. The above estimated payments are just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expenses or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of an overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within thirty days of the election.
6. INDIGENT CANDIDATE. Any candidates unable to pay in advance the requisite fee for submitting a candidate statement in English shall file a Statement of Financial Worth with the City Clerk pursuant to California Elections Code section 13309.
7. PROVISION OF COPY OF RESOLUTION. The City Clerk is directed to provide each candidate or the candidate’s representative a copy of this Resolution.
8. PREVIOUS RESOLUTIONS. All previous resolutions establishing City Council policy on payment for candidate statements are repealed.
9. APPLICABILITY. This Resolution shall apply only to the election to be held on November 8, 2021 and shall then be without further effect.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 14, 20202 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 22-___ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO CALLING AND
PROVIDING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF VALLEJO, TUESDAY, NOVEMBER 8, 2022 FOR THE PURPOSE OF ELECTING
MUNICIPAL OFFICERS, AND REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF SOLANO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION WITH THE
VALLEJO CITY UNIFIED SCHOOL DISTRICT ELECTION AND ANY OTHER ELECTION
WITHIN THE TERRITORIAL LIMITS OF THE CITY
WHEREAS, City of Vallejo Charter section 1000 requires that a general municipal election be held in said City on the first Tuesday after the first Monday in November of each even- numbered year; and
WHEREAS, the first Tuesday after the first Monday in November in the year 2022 falls on November 8; and
WHEREAS, it is advisable and necessary to make provisions for the conduct and holding of said election; and
WHEREAS, it is desirable that the November 8, 2022 General Municipal Election be consolidated with the election to be held by the Vallejo City Unified School District on the same date and that within the City the precincts, polling places and elections officers of the two elections be the same, and that the Solano County Registrar of Voters canvass the returns of the general municipal election and the election be held in all respects as if there were only one election; and
WHEREAS, in the course of conduct of the election it is necessary for the City to request services of the Solano County Registrar of Voters; and
WHEREAS, all necessary expenses in performing this services shall be paid by the City of Vallejo.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VALLEJO DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1A general municipal election is hereby called and ordered to be held in the City of Vallejo on Tuesday, November 8, 2022 for the object and purpose of electing the following municipal officers for the City of Vallejo:
One council member seat, District 2, term ending January 5, 2027 One council member seat, District 4, term ending January 5, 2027 One council member seat, District 5, term ending January 5, 2027 SECTION 2The ballots to be used at the election shall be in form and content as required by law and substantially in the following form:
CITY OF VALLEJO MUNICIPAL OFFICES – DISTRICT 2
FOR COUNCILMEMBER, DISTRICT 2 VOTE FOR ONE
CITY OF VALLEJO MUNICIPAL OFFICES – DISTRICT 4
FOR COUNCILMEMBER, DISTRICT 4 VOTE FOR ONE
CITY OF VALLEJO MUNICIPAL OFFICES – DISTRICT 5
FOR COUNCILMEMBER, DISTRICT 5 VOTE FOR ONE
SECTION 3The one candidate for councilmember from Districts 2, 4 and 5 receiving the highest number of votes and elected at said general municipal election shall serve for the regular four-year term pursuant to City Charter section 302 and pursuant to Chapter 2.01 of the Vallejo Municipal Code adopted by the City Council on July 23, 2019.
SECTION 4The City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.
SECTION 5That pursuant to the requirements of Election Code section 10403, the Board of Supervisors of the County of Solano is hereby requested to consent and agree to the consolidation of said general municipal election with the Vallejo City Unified School District election to be held on November 8, 2022 for the purpose of the election of one councilmember from Districts 2, 4 and 5.
SECTION 6The Board of Supervisors of Solano County is requested to issue instructions to the Solano County Registrar of Voters to take any and all steps necessary for the holding of the consolidated election.
SECTION 7That the City of Vallejo recognizes that additional costs will be incurred by Solano County by reason of this consolidation and agrees to reimburse Solano County its pro-rata share for the costs of this consolidation.
SECTION 8The Solano County Registrar of Voters is hereby authorized to canvass the results of said general municipal election with respect to the votes cast for the candidates for municipal office in the City of Vallejo. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.
SECTION 9After the canvass of the return of said general municipal election by the Registrar of Voters of Solano County, the City Council shall certify the results thereof, and shall cause to be spread upon its minutes a statement of the results of said general municipal election as ascertained by said canvass.
SECTION 10The notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.
SECTION 11The City Clerk is hereby directed to publish a list of the names of the nominees, in the order in which they appear on the ballot, and the respective offices for which they have been nominated, said list to be published once a week for two successive weeks in the Vallejo Times Herald, a daily newspaper published in the City of Vallejo, and the official newspaper of said City. Said list shall be headed, "Nominees for Public Office,” and shall be in substantially the following form:
NOMINEES FOR PUBLIC OFFICE
Notice is hereby given that the following persons have been nominated for the offices hereinafter mentioned to be filled at the General Municipal Election to be held in the City of Vallejo on Tuesday, November 8, 2022.
FOR COUNCILMEMBER, DISTRICT 2
List of Nominees
FOR COUNCILMEMBER, DISTRICT 4
List of Nominees
FOR COUNCILMEMBER, DISTRICT 5
List of Nominees
SECTION 12That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.
SECTION 13The City Clerk is authorized to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.
SECTION 14The City Clerk is hereby directed to file a certified copy of this Resolution with the Solano County Board of Supervisors and the Solano County Registrar of Voters.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 14, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.E.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: ADOPT A RESOLUTION OF SUPPORT FOR THE APPLICATION FOR AND APPROVING
RECEIPT OF GRANT FUNDING FOR THE VALLEJO BLUFFS TRAIL PROJECT AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE FUNDING AGREEMENT
RECOMMENDATION
Adopt a resolution authorizing the application and approving receipt of grant funds from the Association of Bay Area Governments (ABAG) Bay Trail Grant for preparation of Plans, Specification, and Estimate (PS&E) construction documents for the Vallejo Bluff Trail project and authorize the City Manager to execute the funding agreement with ABAG.
REASONS FOR RECOMMENDATION
The City is submitting an application for grant funds totaling $366,250 to ABAG to finance the preparation of PS&E documents for the Vallejo Bluff Trail Project, on the south side of Vallejo (Attachment 2). As part of the application process, the Bay Trail is requesting a resolution of support by Vallejo’s City Council. If adopted by City Council, the resolution (Attachment 1) will allow staff to apply for the grant from ABAG, execute a subsequent funding agreement, and approve receipt of the grant funds.
BACKGROUND AND DISCUSSION
The Bay Trail and the Ridge Trail are continuous multi-use trails, along the bay and ridgelines respectively, circling the San Francisco Bay. They provide a well-known recreational amenity and access to open space for residents and visitors throughout the Bay Area, including Vallejo. In some areas, critical gaps in the trail systems remain. One such gap is an almost 2-mile section shared by the Bay Trail and the Ridge Trail, as well as the Great California Delta Trail, on the south side of Vallejo. Referred to as the Vallejo Bluff Trail, it runs from the Vallejo Bluffs, under I-80, to Sonoma Boulevard (see Attachment 2).
The proposed trail alignment resides almost entirely on property owned by the City of Vallejo and the California Department of Transportation (Caltrans). Over the past several years, City Planning and Public Works staff have worked with a consultant team, Bay Trail, Coastal Conservancy, and Ridge Trail staff to complete preliminary engineering and environmental compliance work in order to submit and complete Caltrans’ Project Approval and Environment Documentation (PA&ED) phase. This work was funded by grants from the Bay Trail and the California Coastal Conservancy (Conservancy) totaling $250,000, which council authorized on August 23, 2016. On March 3, 2022, staff submitted our Design Engineering and Evaluation Report (DEER) which is the result of the work to date for approval by Caltrans.
In partnership with the Conservancy, the Association of Bay Area Governments (ABAG) is offering grants to cities and other jurisdictions for the planning and design of the trail system. Staff has been in conversation with these entities about funding the next phase of work for the Vallejo Bluff Trail Project. The City is pursuing a $366,250 Bay Trail Grant and Public Works will match this with $33,750 of funds allocated by the City Council to our CIP projects to create the $400,000 budget needed to complete this work.
Date: June 14, 2022
Subject: ADOPT A RESOLUTION OF SUPPORT FOR THE APPLICATION FOR AND
APPROVING RECEIPT OF GRANT FUNDING FOR THE VALLEJO BLUFFS TRAIL
PROJECT AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE FUNDING
AGREEMENT
The City Council is being asked to adopt a resolution to:
1. Approve a grant application to ABAG for funding for the Vallejo Bluff Trail Engineering and, if successful, approve the award of grant funding and entering into agreements with ABAG for said project;
2. Authorize the City Manager or his designee to conduct all negotiations and execute and submit all documents, including but not limited to applications, agreements, amendments, payment requests and other actions as necessary for completion of the project;
3. Agree to amend the City’s budget consistent with the grant funding, if selected to receive the grant.
FISCAL IMPACT
There is no fiscal impact associated with this action. The Vallejo Bluff Trail Engineering (PS&E) work will be financed by the Bay Trail Block Grant from ABAG and the City's budget will be amended accordingly, assuming successful award of the grants. The grants will be used to hire consultants to conduct the work.
Existing staff from Public Works will manage the project, including consultant services.
ENVIRONMENTAL REVIEW
An Initial Study/Mitigated Negative Declaration (IS/MND) for the Project has been filed with the State clearinghouse and Solano County. The City may need to complete NEPA analysis in the future if federal funding is needed and secured for the future construction of the trail. Staff’s engineering consultant scope for the PS&E work includes NEPA analysis as an optional service should it become necessary.
ATTACHMENTS
1. Attach 2. Vallejo Bluff Trail Map
2. Attach 1. Vallejo Bluff Trail Grant Resolution_CAO Stamp
CONTACT
Melissa Tigbao, Public Works Director , (707) 648-4301
[email protected]
Mark Helmbrecht, Transportation Program Superintendent, (707) 648-2601 [email protected]
RESOLUTION NO. 22- ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING
A REQUEST TO THE ASSOCIATION OF BAY AREA GOVERNMENTS (ABAG) FOR
AN ALLOCATION OF BAY TRAIL GRANT FUNDING FOR THE
VALLEJO BLUFF TRAIL PROJECT
WHEREAS , the Legislature of the State of California has established the California State Coastal Conservancy ("Conservancy") under Division 21 of the California Public Resources Code, and has authorized the Conservancy to award grants to public agencies and nonprofit organizations to implement the provisions of Division 21; and WHEREAS, the Conservancy awards grants for projects that it determines are consistent with Division 21 of the Public Resources Code and the Conservancy's Strategic Plan and that best achieve the Conservancy's statutory objectives, in light of limited funding; and WHEREAS , in partnership with the Conservancy, the Association of Bay Area Governments (ABAG) is soliciting applications for grant funds for trail planning and construction projects to complete gaps in the Bay Trail Project; and local, state or federal government agencies, special districts and qualified non-profit organizations are eligible to receive grant funds; and
WHEREAS , the Vallejo Bluff Trail Project was previously funded and determined to be feasible, an Initial Study/Mitigated Negative Declaration was completed for the Project and filed with the State Clearinghouse and the County of Solano, and the Project has received approval from Caltrans; and
WHEREAS , the City of Vallejo desires to apply for ABAG Bay Trail Grant funding to deliver 100% Plans, Specifications and Estimate (PS&E) for the Vallejo Bluff Trail Project, and will enter into contracts with ABAG upon successful award of the grant; and
NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF VALLEJO HEREBY declares the City of Vallejo is eligible to request Bay Trail Block Grant funding from ABAG and approves filing a grant application with ABAG for funding of the engineering (100% PS&E package) for the Vallejo Bluff Trail Project; and
BE IT FURTHER RESOLVED that the City of Vallejo attests to the accuracy of and approves the statements in Attachment A to this resolution; and
BE IT FURTHER RESOLVED that the City of Vallejo declares that there is no pending or threatened litigation that might adversely affect the Vallejo Bluff Trail Project, or that might impair the ability of the City of Vallejo to carry out the Project; and BE IT FURTHER RESOLVED that the City Manager or designee is authorized to negotiate and execute all documents, agreements, amendments, payment requests, and other actions as necessary for completion of the Vallejo Bluff Trail Project, including entering into consultant agreements; and
BE IT FURTHER RESOLVED that the City agrees to amend the City’s budget consistent with the grant funding, if selected to receive the grant.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 14, 2022 with the following vote:
AYES:
NOES:
ABSENT:
____________________________________
ROBERT H. McCONNELL, MAYOR
ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK
ATTACHMENT A
Findings
1. That the City of Vallejo is not legally impeded from submitting a request for Bay Trail Grant funds, nor is the City of Vallejo legally impeded from undertaking the Project.
2. That the City of Vallejo has committed adequate staffing resources to complete the project.
3. A review of the Project has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project.
4. Issues attendant to securing environmental and right-of-way permits and clearances for the Project have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the funds being requested.
5. That the Project complies with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.).
6. Sources of funding other than Bay Trail Grant are assured and adequate for completion of the Project engineering.
7. That the project is for design engineering of a Class I bikeway which is closed to motorized traffic.
8. That the bicycle project is included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.).
9. That the Project meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual or is in a National Association of City and Transportation Officials (NACTO) guidance or similar best practices document.
10. That the project will be completed before the funds expire.
11. That the City of Vallejo agrees to maintain, or provide for the maintenance of, the Project and facilities for the benefit of and use by the public once constructed.
12. The City will give ABAG, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the Grant.
13. The City will cause the work on the project to be commenced within reasonable time after receipt of notification from ABAG that funds have been approved, and the Project will be carried to completion with reasonable diligence.
CONSENT CALENDAR 8.F.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Shawny K. Williams, Chief of Police
SUBJECT: RECEIVE THE CITY MANAGER'S REQUEST AND PROVIDE NOTICE TO AMEND FISCAL YEAR 2021/2022 BUDGET TO REFLECT ACCEPTANCE OF THE BEHAVIORAL
HEALTH JUSTICE INTERVENTION SERVICES (BHJIS) PROJECT GRANT IN THE AMOUNT OF $286,957
RECOMMENDATION
Receive and file the City Manager's request and provide a notice to amend the Fiscal Year 2021/2022 General Fund to reflect revenues in the amount of $286,957 from the California Department of Health Care Services (DHCS) Behavioral Health Justice Intervention Services (BHJIS) Project and appropriate expenditures in the amount of $286,957.
REASONS FOR RECOMMENDATION
The City of Vallejo Police Department has received a $286,957 Behavioral Health Justice Intervention Services grant from the California Department of Health Care Services. This award will fund community needs assessment to track progress and gaps in current mental health, substance abuse, and crisis response and identify the need for additional core services in Vallejo.
Amending the budget requires a public notice of intent (step 1) under the city's charter section 703 prior to any action taken. A staff report and a recommendation to amend the budget (step 2) and accept the grant will be presented to the City Council at the next regularly scheduled City Council meeting.
BACKGROUND AND DISCUSSION
The Police Department is committed to providing residents with access to socially and culturally appropriate, trauma-informed care for mental health or substance abuse related crises. This project will assist in conducting a community needs assessment in conjunction with co-response team members and community stakeholders to identify gaps in the current co-response model, analyze call volume and response efforts, and develop a co-response service delivery model tailored to the needs in Vallejo. Throughout this process the department will continue to create open lines of communication with behavioral and social service providers, and community members through the establishment of a working group. The working group will identify gaps in current treatment and response options, share community concerns, and develop solutions to overcome obstacles in accessing services. Additionally, the department will coordinate with Solano County and NAMI (National Alliance on Mental Illness) to administer training and education to police officers.
Goals for this project include:
Repair trust and legitimacy between the police, the community, first responders, and behavioral health specialists in Vallejo
Reduce overall risk of harm for VPD and first-responders and residents in crises Increase access to social services over justice involvement for Vallejo residents in need of mental health- or substance abuse-related care
Date: June 14, 2022
Subject: RECEIVE THE CITY MANAGER'S REQUEST AND PROVIDE NOTICE TO AMEND FISCAL YEAR 2021/2022 BUDGET TO REFLECT ACCEPTANCE OF THE
BEHAVIORAL HEALTH JUSTICE INTERVENTION SERVICES (BHJIS) PROJECT GRANT IN THE AMOUNT OF $286,957
Improve efficiency and interoperability across co-responder team agencies, system partners and community providers
The grant period for this grant starts on February 15, 2022 and continues through February 14, 2023.
FISCAL IMPACT
The City of Vallejo Police Department will receive $286,957 in funding. There is no net fiscal impact on the General Fund as the proposed revenues received are equal to the proposed expenditure authorizations. There is no cost share or match requirement for the grant.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
None
CONTACT
Jason Ta, Deputy Chief of Police (707) 648-4653
[email protected]
CONSENT CALENDAR 8.G.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC.
TO INCREASE THE CONTRACT AMOUNT AND EXTEND THE TERM BY TWO YEARS TO COMPLETE THE DESIGN OF THE I-80/HIDDENBROOKE PARKWAY
INTERCHANGE PROJECT
RECOMMENDATION
Adopt a resolution approving a First Amendment to the Design Professional Services Agreement with Mark Thomas & Company, Inc. to increase its current on-call civil design and survey services agreement to a total not to exceed amount of $1,500,000, extending the contract term by two years to September 30, 2024, and authorizing the City Manager or designee to execute same.
REASONS FOR RECOMMENDATION
The ability to bring in consultants on an on-call basis allows the Public Works Department to provide better customer service and better manage the workload to deliver projects within the allotted time frame.
BACKGROUND AND DISCUSSION
On October 8, 2019, the City Council authorized the on-call Design Professional Services Agreement with Mark Thomas & Company, Inc. for $500,000 through September 30, 2022. Mark Thomas & Company, Inc. has been providing key civil design and survey services for Public Works as well as other departments in the City.
To date, $442,523.50 has been spent or is encumbered in relation to this contract (20-PW123). The current Statement of Work (20-PW123-06) requires Mark Thomas & Company, Inc. to complete 35% of the design for the I-80/Hiddenbrooke Parkway Interchange Project and perform other preliminary engineering tasks . This Statement of Work will put us just shy of the contract limit, leaving no additional money available for the rest of the design work on the project or for any other on-call civil design and survey needs.
In order for Mark Thomas & Company, Inc. to complete the design of the I-80/Hiddenbrooke Parkway Interchange Project, a First Amendment increasing the not to exceed amount of the contract to $1,500,000 and extending the contract term to September 30, 2024 is required. Staff believes it is in the City's best interest for this design professional to stay on the project until completion of the design, as it is familiar with the project, contract and costs. It would be challenging and costly to do another RFP and get a new consultant up to speed in the middle of the project.
FISCAL IMPACT
The proposed action to amend the agreement with Mark Thomas & Company, Inc. to increase the contract amount by $1,000,000 for a new not to exceed amount of $1,500,000 will not have any direct impact on the General Fund. Funds to pay for these as needed consultant services will come from existing capital
Date: June 14, 2022
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE DESIGN
PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. TO INCREASE THE CONTRACT AMOUNT AND EXTEND THE TERM BY TWO YEARS TO COMPLETE THE DESIGN OF THE I-80/HIDDENBROOKE PARKWAY
INTERCHANGE PROJECT
improvement project budgets.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. EXECUTED 20-PW123 On-Call Civil Design & Survey Mark Thomas & Co Contract
2. RESO 1st Amend On-Call Design - Mark Thomas_CAO Stamp
3. Mark Thomas - First Amendment to Master Agreement 20-PW123 (002)_LZ CAO Stamp
CONTACT
Melissa Tigbao, Public Works Director, (707) 648-4301
[email protected]
RESOLUTION NO. 22-______
RESOLUTION APPROVING THE FIRST AMENDMENT TO DESIGN PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAME
BE IT RESOLVED by the City Council of the City of Vallejo as follows:
WHEREAS, on October 8, 2019, the City Council authorized a Design Professional Services Agreement with Mark Thomas & Company, Inc. for a total amount not to exceed $500,000; and WHEREAS, the I-80/Hiddenbrook Parkway Interchange Project will require the design services of this Design Professional for an additional two years; and WHEREAS, in order to complete the design of the project, staff is seeking authorization for a first amendment to the Design Professional Services Agreement with Mark Thomas & Company, Inc. to increase the total amount of the contract by an amount not to exceed $1,500,000 and to extend the term by two years to September 30, 2024.
NOW, THEREFORE BE IT RESOLVED that the City Manager is hereby authorized to sign First Amendment to the Design Professional Services Agreement between the City of Vallejo and Mark Thomas & Company, Inc. to increase the total amount of the contract not to exceed $1,500,000 and to extend the term end date by two years to September 30, 2024, with any modifications recommended by the City Attorney and the City Clerk to attest the signing of that Agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on June 14, 2022, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST
ROBERT H. MCCONNELL, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK
First Amendment to Agreement Between City of Vallejo and Mark Thomas & Company Page 1 of 3 (Revised 01.2019)
FIRST AMENDMENT TO
DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN
CITY OF VALLEJO
AND
MARK THOMAS & COMPANY, INC.
This First Amendment to the Design Professional Services Agreement (“Agreement”) between Mark Thomas & Company, Inc., a California Corporation (“Design Professional”), and the City of Vallejo, a municipal corporation (“City”), is made and entered into on this day of June 2022.
Design Professional and City do mutually agree as follows:
1. Amendment to Section 1.A of Exhibit B “Compensation.” Section 1.A of Exhibit B of the Agreement shall be modified to read:
“A. Services: City agrees to pay Design Professional, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed One Million Five Hundred Thousand Dollars and Zero Cents ($1,500,000).
Design Professional shall notify City in writing no later than thirty (30) days prior to the estimated date when Design Professional will have billed City the maximum payment amount permitted under this Agreement, and Design Professional shall provide City with an estimate of the additional compensation required to complete the project.”
2. Amendment to Section 16 “Term.” Section 16 of the Agreement shall be modified to read:
“16. Term. The term of this Agreement shall commence on the date of complete execution of this Agreement and shall continue in full force and effect until September 30, 2024. The total duration of this Agreement shall not exceed five years.”
3. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.
First Amendment to Agreement Between City of Vallejo and Mark Thomas & Company Page 2 of 3 (Revised 01.2019)
4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.
5. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.
6. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
7. Authority. The person signing this First Amendment for Design Professional hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Design Professional.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
First Amendment to Agreement Between City of Vallejo and Mark Thomas & Company Page 3 of 3 (Revised 01.2019)
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
MARK THOMAS & COMPANY, INC.,
a California Corporation
BY:
SHAWN O’KEEFE
Principal, Vice President
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
BY:
MIKE MALONE
City Manager
DATE:
ATTEST:
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
MELISSA TIGBAO
Acting Public Works Director
APPROVED AS TO FORM:
VERONICA A.F. NEBB
City Attorney
APPROVED AS TO INSURANCE:
ARMOND SARKIS
Risk Manager
CONSENT CALENDAR 8.H.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Beth Schoenberger, Water Director
SUBJECT: FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH H.A.R.T.
HIGH-VOLTAGE APPARATUS REPAIR AND TESTING, CO.
RECOMMENDATION
Authorize the City Manager to execute a First Amendment to the Professional Services Agreement with H.A.R.T. High-Voltage Apparatus Repair and Testing, CO. (HART) dated August 1, 2021, extending the contract an additional year (until July 31, 2023), and increasing the Not To Exceed amount to $150,000 to cover costs for the repair, replacement, and testing of water system facilities in the Cordelia Pumping Complex.
REASONS FOR RECOMMENDATION
Executing an Amendment to the Professional Agreement with HART will allow the City to continue the emergency specialized high-voltage equipment replacement, repair, and testing in progress at mission-critical facilities.
BACKGROUND AND DISCUSSION
On July 30, 2021, a power outage occurred at the Cordelia substation which damaged the main transformer.
Electricity is required to pump raw, untreated, source water from this location into the City of Vallejo to then be treated at Fleming Hill treatment plant and distributed to customers. PG&E provides approximately 115k volts of electricity to this City-owned and operated substation. The high-voltage electricity from PG&E is reduced, via transformers, down to 4,160 volts and is used by the Cordelia and Jameson pumps. Because the damage to the transformer undermined the City's ability to consistently deliver water, repairs had to be initiated immediately. The damage and repair required reducing the number of pumps in use, which negatively impacted operations but allowed a temporary work-around to consistently supply water to Vallejo residents. Due to the complexity and high voltage power at the substation, the repairs required highly-skilled, specialized contractors.
City staff reached out to multiple contractors to seek bids to complete the work. With the specialized and high-risk nature of the high-voltage work, only one company, High-Voltage Apparatus Repair and Testing, Co. (HART), responded to the bid request for emergency repairs. While completing repairs to the transformer, additional repair needs were identified as essential to bringing the transformer back into service. These repairs were completed (and reflected the fact that maintenance had been deferred in prior decades). The unanticipated yet necessary additional repairs caused the cost to complete the work to then exceed the original contract amount.
Through April 30, 2022, $100,000 has been spent or encumbered in relation to this contract (22-WD041), which currently ends on June 30, 2022. To complete the transformer repairs, this amendment, increasing the not-to- exceed amount to $150,000 and extending the contract term to June 30, 2023, is necessary.
FISCAL IMPACT
There are sufficient appropriations in the proposed FY2021-22 Water Enterprise Fund budget to fund this amendment agreement for a Not to Exceed amount of $150,000. There would be no impact on the General
Date: June 14, 2022
Subject: FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH H.A.R.T.
HIGH-VOLTAGE APPARATUS REPAIR AND TESTING, CO.
Fund if this action is approved.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potentiak for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidline Section 15378.
ATTACHMENTS
1. 22-WD041 HIGH-VOLTAGE APPARATUS REPAIR AND TESTING CO (HART) Professiona...
2. HART_1stAmend22-WD041 CAO Stamp (1)
CONTACT
Beth Schoenberger, Water Director, (707) 648-5439
[email protected]
John Palesi, Water Facilities Superintendent, (707) 648-4519 [email protected]
Second Amendment to Agreement Between City of Vallejo and H.A.R.T. (22-WD041) Page 1 of 3 (Revised 05.2022)
Approved as to form:
By: for
Veronica Nebb, City Attorney
FIRST AMENDMENT TO
AGREEMENT #22-WD041 BETWEEN
CITY OF VALLEJO
AND
H.A.R.T., INC.
This First Amendment to Professional Services Agreement #22-WD041 made and entered into on August 01, 2018, hereafter referred to as Agreement, between High-Voltage Apparatus Repair and Testing Co. (H.A.R.T.), a California Corporation, therein referred to as Vendor, and the City of Vallejo, a municipal corporation, therein referred to as City, is made and entered into on this 17th day of May, 2022.
Vendor and City do mutually agree as follows:
1. Amendment to Exhibit B, Section 1 (Vendor’s Compensation). Section 1 of Exhibit B to the Professional Services Master Agreement shall be modified to read:
1. Vendor’s Compensation.
A. Services: City agrees to pay Vendor, at the rate(s) specified below for those Services set forth in Exhibit A of this Agreement and for all reimbursable expenses for a total not to exceed One Hundred Fifty Thousand Dollars and No Cents ($150,000.00).
Vendor shall notify City in writing no later than thirty (30) days prior to the estimated date when Vendor will have billed City the maximum payment amount permitted under this Agreement, and Vendor shall provide City with an estimate of the additional compensation required to complete the project.
City agrees to pay Vendor for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses upon satisfactory completion of the services and delivery of the work product.
Second Amendment to Agreement Between City of Vallejo and H.A.R.T. (22-WD041) Page 2 of 3 (Revised 05.2022)
2. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties.
Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Vendor shall perform all duties, obligations and conditions required under the Agreement.
3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this Second Amendment shall control in all respects.
4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.
5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
6. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.
7. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.
8. Counterparts. This First Amendment may be executed by the parties in one or more counterparts, all of which collectively shall constitute one document and agreement.
9. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
Second Amendment to Agreement Between City of Vallejo and H.A.R.T. (22-WD041) Page 3 of 3 (Revised 05.2022)
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
GHD, INC.
A California Corporation
BY:
Jill Mendenhall
Office Manager / R.A.
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
BY:
Mike Malone
City Manager
DATE:
ATTEST:
BY:
Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:
BY:
Beth Schoenberger
Water Director
APPROVED AS TO FORM:
BY: For:
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
BY:
Armond Sarkis
Risk Manager
CONSENT CALENDAR 8.I.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: NOTICE OF INTENT TO AMEND FY2021-22 SOLID WASTE FUND BUDGET AND
EXECUTE GRANT AGREEMENTS
RECOMMENDATION
Provide notice of intent to amend the Solid Waste Fund budget to recognize grant revenue and to authorize the City Manager to execute the grant agreements.
REASONS FOR RECOMMENDATION
The City applied for and was awarded grant funds totaling $29,381, which will be utilized to provide litter reduction, outreach and education to enhance bottle and can recycling activities. In addition, the City applied and was awarded grant funds totaling $167,109, which will be utilized to help the City to implement SB 1383 organic waste related programs and comply with the regulations of this new State mandate. Per City Charter Section 703, amending the budget requires a public notice of intent prior to taking any action. A staff report with recommendations to amend the budget will be presented to City Council at the next regularly scheduled City Council meeting on June 28, 2022.
BACKGROUND AND DISCUSSION
An application for the City/County Beverage Container Recycling Grant was submitted by staff on December 14, 2021. On March 22, 2022, staff received notification from the Department of Resource and Recovery (CalRecycle) that grant funding in the amount of $29,381 was awarded to the City of Vallejo.
In addition, an application for the SB 1383 Local Assistance Grant Program was submitted by staff on January 14, 2022. On April 27, 2022, staff received notification from CalRecycle that grant funding in the amount of $167,109 was awarded to the City of Vallejo.
This is the first step in the two-step process to amend the FY 2021-22 Solid Waste Fund budget. A detailed staff report and draft resolution will be presented to City Council for consideration at the next regular meeting.
FISCAL IMPACT
The notice of intent does not have any fiscal impact. A future recommended action to increase the FY 2021-22 Solid Waste Fund budget by $196,490 to recognize grant revenues and allocate expenditure funds will be presented at the next regular City Council meeting.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
Date: June 14, 2022
Subject: NOTICE OF INTENT TO AMEND FY2021-22 SOLID WASTE FUND BUDGET AND
EXECUTE GRANT AGREEMENTS
ATTACHMENTS
None
CONTACT
Melissa Tigbao, Public Works Director (707) 648-4301
[email protected]
Derek Crutchfield, Acting Environmental Services Manager (707) 648-5346 [email protected]
CONSENT CALENDAR 8.J.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE SACRAMENTO STREET ROAD DIET AND REHABILITATION PROJECT (PW9729) TO BAY CITIES PAVING AND GRADING, INC.
RECOMMENDATION
Adopt a Resolution approving project plans and specifications for the Sacramento Street Road Diet and Rehabilitation between Tennessee and Capitol Street, Federal Aid Project No. STPL-5030(067) (PW9729) and awarding a construction contract in the amount of $721,000.00, to Bay Cities Paving and Grading Inc.
REASONS FOR RECOMMENDATION
This project is part of the City's efforts to maintain and enhance its existing infrastructure.
BACKGROUND AND DISCUSSION
The Metropolitan Transportation Commission (MTC) authorized the Solano Transportation Authority to program OBAG Cycle 2 funds for projects. The City of Vallejo was awarded $681,000 in Surface Transportation Program (STP) funding for the Sacramento Street Pavement Rehabilitation Project. As part of the funding application, MTC required the City of Vallejo to commit the necessary local matching funds in the amount of 11.47% of the total project costs and to provide assurances that the project will be completed as programmed.
On June 30, 2020, the City Council adopted a resolution to amend the FY 2020-2021 Capital Improvement and Major Maintenance Program (CIMMP) Budget to recognize the STP $681,000 funds. The FY 2021-22 proposed Budget includes another $73,093 to provide additional funds for bicycle and pedestrian improvements included in this project.
This project covers residential, park, and school segments of Sacramento Street from Tennessee Street to Capitol Street, where current road conditions have deteriorated and have been in poor condition for several years. The road diet is planned to incorporate bike lanes on the roadway and to improve the pavement and pedestrian pathways.
The Plans and Specifications, prepared and completed under the direction of the City Engineer, were advertised on March 11, 2022. A six-week-six day advertising period was fulfilled for this project. On April 27, 2022, sealed bids were opened and publicly read by the Deputy City Clerk. The City received three (3) bids and the result of the bid for the subject project, in order from lowest to highest, was as follows:
Bid Order Contractor Total Base Bid Amount
1 Bay Cities Paving and Grading
Inc.,
$ 721,000.00
2 Maggiora & Ghilotti, Inc., $ 727,727.00
3 Team Ghilotti, Inc., $ 917,141.00
Date: June 14, 2022
Subject: RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE SACRAMENTO STREET ROAD DIET AND REHABILITATION PROJECT (PW9729) TO BAY CITIES PAVING AND GRADING, INC.
Staff recommends awarding a construction contract to the lowest responsive and responsible bidder, Bay Cities Paving and Grading Inc., of Concord, California, in the amount of $721,000.00. All submitted bid documents appear to be complete, in order, and meet all bid requirements. The contract specifies 60 working days and construction is expected to begin in late summer 2022.
Staff will post a notice to the public of the upcoming construction project on the City's website identifying the affected segments of Sacramento Street. The contractor is obligated to post "no parking" signs 72 hours prior to the commencement of work on the affected street and to provide notes on door hangers as a way to inform the public.
FISCAL IMPACT
There will be no fiscal impact on the General Fund associated with this item, as it is being funded through the capital program funds.
PROJECT (PW9729) BUDGET EXPENDITURES
Fund 203, 219, 221 $1,244,404
Design (Staff and Consultant) $129,204
Construction Contract $721,000
Construction Contingency (20%) $144,200
Construction Management & Inspection (Staff & Consultant) $250,000 TOTALS $1,244,404 $1,244,404
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15301(c) “Existing Facilities” which applies to the repair and maintenance of highways and streets sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes.
ATTACHMENTS
1. Contract PW9729_LZ
2. SACRAMENTO ST RD DIET location map
3. Reso Award PW9729_CAO Stamp
CONTACT
Melissa Tigbao, Public Works Director 707-648-4301
[email protected]
CITY OF VALLEJO
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
CONTRACT
FOR
SACRAMENTO STREET ROAD DIET AND REHABILITATION
BETWEEN TENNESSEE STREET AND CAPITOL STREET
FEDERAL AID PROJECT NO. STPL-5030(067)
THIS CONTRACT (“Contract”) made and concluded in duplicate this day of , 2022, at Vallejo, California, by and between the City of Vallejo, a municipal corporation of the State of California, acting by and through its City Council, hereinafter called City, and , [enter type of entity], hereinafter called CONTRACTOR.
WITNESSETH:
WHEREAS, the City Council of said City heretofore caused plans and specifications for the work hereinafter mentioned to be prepared, and thereafter did approve and adopt said plans and specifications; and,
WHEREAS, the City Council of said City did cause to be noticed for the time and in the manner required by law a notice inviting sealed bids for the performance of said work; and,
WHEREAS, Contractor, in response to such notice, submitted to the City Council of said City within the time specified in said notice, and in the manner provided for therein, a sealed bid for the performance of the work specified in said plans and specifications, which said bid and proposal, and the other bids and proposals submitted in response to said notice, the City Council of City, by and through its authorized representatives, publicly opened and canvassed in the manner provided by law; and, WHEREAS, Contractor was the lowest responsible bidder for the performance of said work, and said City Council of City, as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsible bidder for the work and award to it a contract therefore.
NOW, THEREFORE, in consideration of the above, it is mutually agreed between the parties hereto as follows, to wit:
1. SCOPE OF WORK
The work to be done, in general terms, consists of:
Establishing traffic control and/or detour route around the project site Pavement Resurfacing
Adjusting to grade of existing utilities
Installation of Curb Ramps
Pavement Striping and Signage
Traffic Signal Modifications to Vehicle/Bicycle Detection Protecting in place all items on private and public properties that are not shown on the plans to be removed or modified
The Contractor shall provide all labor, tools, and materials for a complete and working project in conformance with the intent shown on the drawings and specified herein and as provided for and set forth in said plans, specifications, and any addendum that may be issued prior to the date of bid, or in either of them, which said plans and specifications are hereby referred to by such reference, incorporated herein, and made a part of this Contract.
The following documents shall constitute the Contract Documents:
(a) Notice to Contractors;
(b) Instructions to Bidders;
(c) Proposal Form;
(d) Plans;
(e) Specifications, special provisions;
(f) Change Orders thereto;
(g) Standard Specifications of the State of California, Business and Transportation Agency, Department of Transportation, 2018 edition, Sections 10 through 95, all as modified herein;
(h) City of Vallejo Regulations and Standard Specifications for Public Improvements, December 2011 edition;
(i) Vallejo Sanitation & Flood Control District Master Bid Document, dated March 2007 and Addendum to Master Bid Document (MBD) March 2014;
(j) Any other documents identified as such in the Contract Documents.
2. TERMS AND CONDITIONS
This Contract consists of the Contract Documents identified as such, all of which are incorporated herein by reference as though set forth in full, and all of which are part of this Contract, and Contractor and City agree to comply with and fulfill all obligations, promises, covenants and conditions imposed upon each of them in the Contract Documents. All of said work done under this Contract shall be performed to the satisfaction of the City Council, or its representative, who shall have the right to reject any and all materials and supplies furnished by Contractor which do not strictly comply with said plans and specifications, together with the right to require Contractor to replace any and all work furnished by Contractor which shall not either in workmanship or material be in strict accordance with said plans and specifications.
The said Contractor agrees to receive and accept the prices set forth in the proposal as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement, also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements or from any foreseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City and for all risks of every description, connected with the work; also for all discontinuance of work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Specifications and the requirements of the Engineer under them.
By my signature as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.
Pursuant to Section 1700, and following, of the California Labor Code, the Contractor shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are attached herein as Exhibit B. The Contractor shall forfeit, as penalty to the City, One hundred Dollars ($100.00) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for any work done under the contract by it or by any subcontractor under it, in violation of the provisions of such Labor Code.
City shall pay Contractor the sums set forth on Exhibit A, hereto, in accordance with all of the terms and conditions of the Contract Documents.
The Contractor shall be permitted to substitute designated securities for any moneys withheld by the City of Vallejo to insure performance under the Contract. This right of substitution shall be exercised in the manner and subject to the conditions specified in the Contract Documents. The provisions of Public Contract Code section 22300 are incorporated herein by reference as though set forth in full and shall govern the substitution of securities and/or escrow account.
The person signing this Agreement for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor.
Exhibit C (Federal Requirements for Federal Aid Construction Projects) is also attached.
SIGNATURES ARE ON THE FOLLOWING PAGE
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands and affixed their seal the day and year first above written. [TYPE IN CONTRACTOR’S NAME]
[Type in type of entity]
By:
[Type in name]
[Type in Title]
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
By:
Mike Malone
Interim City Manager
DATE:
ATTEST:
By:
Dawn Abrahamson
City Clerk
APPROVED AS TO CONTENT:
Melissa Tigbao
Public Works Director
APPROVED AS TO FORM:
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
Armando Sarkis
Risk Manager
EXHIBIT A
[TO BE INSERTED]
EXHIBIT B
PREVAILING WAGE RATES (STATE & FEDERAL)
[TO BE INSERTED]
EXHIBIT C
FEDERAL REQUIREMENTS FOR FEDERAL AID CONSTRUCTION PROJECTS [TO BE INSERTED]
CITY OF VALLEJO
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN/WOMEN BY THESE PRESENTS, that we,
, as Principal, and
, as Surety, are held and firmly bound unto the City of Vallejo, a municipal corporation of the State of California, hereinafter called the City, in the penal sum of DOLLARS ($ ), and no more, for
the work described below, for the payments of which sum in lawful money of the United States of America well and truly to be made to the City of Vallejo, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents as herein above provided.
THAT WHEREAS, the Principal has entered into a contract with said City for the construction of:
SACRAMENTO STREET ROAD DIET AND REHABILITATION
BETWEEN TENNESSEE STREET AND CAPITOL STREET
FEDERAL AID PROJECT NO STPL-5030(067)
NOW, THEREFORE, the condition of this obligation is such that if the above bounded Principal shall in all things stand to abide by, and well and truly keep and perform the covenants, conditions and agreements in the foregoing contract agreed on his/her or their part to be kept and performed at the time and in the manner herein specified, and shall indemnify and save harmless the City of Vallejo, its officers, agents and employees as therein stipulated, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue to guarantee Contractor’s faithful performance of its obligations in the Contract Documents, and Principal and Surety, in the event suit is brought on this bond, will pay to the Obligee such reasonable attorneys' fees as may be fixed by the Court.
The Surety herein, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same shall in any manner affect its obligations on this bond and said Surety does hereby waive notice of any such change, extension, alteration or addition. Said Surety hereby waives the provisions of Section 2819 and 2845 of the Civil Code of the State of California.
IN WITNESS WHEREOF, the above bounded parties have executed this Instrument under their several seals this day of , 20 _. The
name and corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative pursuant to authority of its governing body.
PRINCIPAL SURETY
SURETY INFORMATION:
Contact Person:
Name of Company:
Address:
Telephone: ( ) Fax no.: ( )
NOTE: (1) Signatures of those executing for the Surety must be properly acknowledged.
(2) This Bond must be in an amount equal to 100% of the amount bid.
APPROVED AS TO FORM:
Veronica A.F. Nebb
City Attorney
CITY OF VALLEJO
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
PAYMENT (LABOR AND MATERIALS) BOND
KNOW ALL MEN/WOMEN BY THESE PRESENTS, that whereas, the City of Vallejo, a municipal corporation of the State of California, acting through its City Council, has awarded: hereinafter designated as the Principal, a contract for:
SACRAMENTO STREET ROAD DIET AND REHABILITATION
BETWEEN TENNESSEE STREET AND CAPITOL STREET
FEDERAL AID PROJECT NO STPL-5030(067)
AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, provided that if said Contractor, or any of his/her or its subcontractors, shall fail to pay for any materials, provisions, provender or other supplies, or teams, used in, upon, for or about the performance of the work contracted to be done, or any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such labor, the Surety of this bond will pay the same.
NOW, THEREFORE, we,
as Principal and ,
as Surety, are held firmly bound unto the City of Vallejo, a municipal corporation, hereinafter called City, in the penal sum of
DOLLARS ($ ), and no
more, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents, as herein provided.
The condition of this obligation is such that, if said Principal, or his/her or its Subcontractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, as required by the provisions of Title 15, Part 4, Third Division of the Civil Code of the State of California, commencing with Section 3082, and providing that the persons, companies or corporations so furnishing said materials, provisions, or other supplies, appliances or power used in, for or about the performance of the work contracted to be executed or performed, or any person, company, or corporation, renting, or hiring implements, or machinery, or power, for, or contributing to said work to be done, or any person who performs work or labor upon the same, or any person who supplies both work and materials therefor, shall have complied with the provisions of said Title 15, the Surety, or Sureties, hereon will pay the same in an amount not exceeding the sum specified in his/her or its bond, and also, in case suit is brought upon this bond, a reasonable attorney's fee to be fixed by the Court, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue.
This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Section 3181 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond.
The Surety herein, for value received, hereby stipulates, and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same, shall in any manner affect its obligation on this bond, and said Surety does hereby waive notice of any such change, extension, alteration, or addition.
IN WITNESS WHEREOF, the above bounden parties have executed this Instrument under several seals this day of , 20 . The
name and Corporate Seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representatives, pursuant to authority of its governing body.
PRINCIPAL: SURETY:
SURETY INFORMATION:
Contact Person:
Name of Company:
Address:
Telephone: ( ) Fax no.: ( )
NOTE: (1) Signatures of those executing for the Surety must be properly acknowledged.
(2) This Bond must be in an amount equal to 100% of the amount bid.
APPROVED AS TO FORM:
Veronica A.F. Nebb
City Attorney
2111
RESOLUTION NO. 22-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AWARDING A CONSTRUCTION
CONTRACT FOR THE SACRAMENTO STREET ROAD DIET AND PAVEMENT REHABILATION PROJECT, FEDERAL AID PROJECT NO. STPL-5030(067) (PW 9729), TO BAY CITIES PAVING AND GRADING INC.
BE IT RESOLVED by the City Council of the City of Vallejo as follows:
WHEREAS, Caltrans issued the Authorization to Proceed Summary form (E-76) for construction dated February 24, 2022; and
WHEREAS, those certain plans and specifications for the SACRAMENTO STREET ROAD DIET AND REHABILITATION BETWEEN TENNESSEE AND CAPITOL STREET, FEDERAL AID PROJECT NO. STPL- 5030(067) (PW9729), prepared by consultant TJKM Inc. under the direction of the City Engineer (“Plans and Specifications”) have been presented to the City Council; and WHEREAS, the City of Vallejo (City) was awarded $681,000 in federal grant funding through the Surface Transportation Program Local (STPL); and
WHEREAS, the City is obligated under the grant agreement to contribute 12% of the total project costs; and WHEREAS, the matching funds for the project will be taken from existing project budget and in-kind contributions associated with staff time spent working on project-related activities, and WHEREAS, the City advertised the Plans and Specifications on March 11, 2022 and publicly opened bids on April 27, 2022, and received three (3) bids; and
WHEREAS, Bay Cities Paving and Grading Inc., a California corporation, submitted the lowest responsive and responsible bid of $721,000.00; and
WHEREAS, there is adequate funding to award the Contract.
BE IT FURTHER RESOLVED that an invitation for bids was duly advertised.
BE IT FURTHER RESOLVED by the Council of the City of Vallejo that, Bay Cities Paving and Grading Inc.is determined to be the lowest responsive and responsible and is hereby awarded a contract in the amount of $721,000.00, and said contract is awarded to said low bidder at the prices bid; and BE IT FURTHER RESOLVED that all other bids to-wit:
Maggiora & Ghilotti, Inc., $ 727,727.00
Team Ghilotti, Inc., $ 917,141.00
are hereby deemed rejected, upon the full execution of the contract documents by the successful bidder, with notice of rejection to be given thereupon by the City Clerk; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to sign an Agreement between the City of Vallejo and Bay Cities Paving and Grading Inc. with any modifications recommended by City Attorney, and the City Clerk to attest the signing of that Agreement; and BE IT FURTHER RESOLVED that the City Manager, or his designee is hereby authorized to execute future Contract Change Orders not to exceed the appropriated project budget.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 14, 2022 with the following vote:
AYES:
NOES:
ABSENT:
____________________________________
ROBERT H. McCONNELL, MAYOR
ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.K.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-2022 CAPITAL IMPROVEMENT
PROJECT BUDGET FOR THE ALDEN PARK FLAGPOLE REHABILITATION PROJECT
RECOMMENDATION
Receive the Notice of Intent to amend the FY 21-22 Capital Improvement Project budget to reallocate $65,000 of existing budget from the Mare Island Community Facilities District (CFD) Fund to Project PW9442 Mare Island Facilities Major Maintenance for the Alden Park historical flagpole rehabilitation project.
REASONS FOR RECOMMENDATION
The historic flagpole at Alden Park is in poor condition and in need of repair. A major maintenance project allows for better management of this type of work.
BACKGROUND AND DISCUSSION
This is the first step in the two-step process to amend the FY 2021-2022 Capital Improvement Project budget.
A detailed staff report and draft resolution will be presented to City Council for consideration at the next regular meeting.
The historic flagpole at Alden Park was in poor condition and in need of repair, and was removed due to safety concerns. Additional funds must be transferred to the project to fund the research, design and careful completion of the in-kind rehabilitation necessary to preserve the appearance of this historic structure. Per City Charter Section 703, amending the budget requires one week's notice of intent to be given prior to taking any action. A staff report with a recommendation to amend the budget for this project will be presented to City Council at the next regularly scheduled City Council meeting on June 28, 2022.
FISCAL IMPACT
Staff is providing a notice of intent to amend the FY 2021-22 Capital Improvement Project budget in the amount of $65,000 for the Alden Park Flagpole Rehabilitation project. The budget which will be moved into the project will be in the existing operations budget so as to not add any new fees for the residents. There is no fiscal impact with this item.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301(d) relating to the restoration and rehabilitation of deteriorated and damaged structures and section 15331 for the restoration and rehabilitation of historical resources.
ATTACHMENTS
None
CONTACT
Date: June 14, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-2022 CAPITAL IMPROVEMENT
PROJECT BUDGET FOR THE ALDEN PARK FLAGPOLE REHABILITATION
PROJECT
Melissa Tigbao, Public Works Director, 707-648-4085
[email protected]
CONSENT CALENDAR 8.L.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Mike Malone, City Manager
SUBJECT: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET FOR YOUTH
STRATEGIC PLAN FUNDS
RECOMMENDATION
Receive the Notice of Intent to amend the Strategic Youth Development Plan to allocate $290,000 from the General Fund to a Multi-Year Operation Project.
REASONS FOR RECOMMENDATION
The City Council has prioritized Youth Engagement as one of its 2022-2023 strategic goals. In order to allow for the development of a strategic plan that will properly address the needs of youth, staff are recommending the funds be moved from the General Fund to a Multi-Year Operation Project to allow staff proper time to hire a Youth Development Coordinator and engage with the community to complete a City-wide needs assessment. In order to develop the Youth Strategic plan, additional time must be granted to complete this work.
BACKGROUND AND DISCUSSION
This is the first step in the two-step process to amend the FY 2021-2022 Strategic Youth Development Plan. A detailed staff report and draft resolution will be presented to City Council for consideration at the next regular meeting.
FISCAL IMPACT
Staff is providing a notice of intent to amend the FY 2021-22 budget in the amount of $290,000 to move the allocated funds from the General Fund to a Multi-Year Operation Project. Youth Strategic Plan budget will be allocated as follows:
Description Anticipated
Budget
Workforce Development - The Vallejo Naval & Historical Museum will pilot a youth workforce development program. This pilot program will staff 2 youth positions (ages 18-26) at $16/hour for 100 hours.
$4,000
Immersive Learning Center TAP H20 Project - This program will engage elementary school students in water resource management education that includes hands-on activities, projects and field trips. The students will work on improving school readiness skills, reading and math through their Student S.T.E.A.M. (Science, Technology, Engineering, the Arts and Mathematics) Education.
This will be a two-week program with 4 cohorts (with a maximum of 14 students per cohort).
$7,185
Date: June 14, 2022
Subject: NOTICE OF INTENT TO AMEND FISCAL YEAR 2021-22 BUDGET FOR YOUTH
STRATEGIC PLAN FUNDS
Needs assessment – Phase 1: Develop foundational elements to provide basis for strategic action. RFP will be launched to find appropriate vendor/contractor $83,815
Needs assessment – Phase 2: Build capacity of youth, city and community partners to develop a community ecosystem that can develop and sustain high quality youth services and programming. RFP will be launched to find appropriate vendor/contractor
$96,000
Strategic Youth Development Plan – Phase 3: design, implement and sustain high quality youth services to serve youth aged 0-25. RFP will be launched to find appropriate vendor/contractor
$99,000
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
None
CONTACT
Kristen Bennett (707) 648-4106
[email protected]
CONSENT CALENDAR 8.M.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Gillian Hayes, Assistant City Manager
SUBJECT: AMEND FY 2021-22 BUDGET TO APPROPRIATE $12,091,866 FOR HOMEKEY GRANT AWARD (STEP 2 OF 2)
RECOMMENDATION
Adopt a resolution to amend the Capital Grant and Contribution Fund#221 Fiscal Year 2021-22 Budget to appropriate Homekey grant funds for $12,091,866 to be used for implementation of the grant.
REASONS FOR RECOMMENDATION
This appropriation will allow the City to accept the Department of Housing and Community Development (Department) (HCD) grant award for Homekey Round 2 in the amount of $12,091,866. Authorization will provide the budget amendment to effectively manage the grant funds and to utilize such funds for the expenditures related to its implementation.
BACKGROUND AND DISCUSSION
Homekey Program
The California Department of Housing and Community Development (HCD) announced Round 2 of Homekey funds on September 9, 2021. The program makes $1.45 billion available in Homekey funding to rapidly expand housing inventory for people experiencing homelessness or At Risk of Homelessness (Target Population). Local public entities can submit a broad range of housing projects types, including but not limited to hotels, motels, hostels, single-family homes and multifamily apartments, adult residential facilities, and manufactured housing, and to convert commercial properties and other existing buildings to Permanent or Interim Housing for the Target Population.
Applications were scored on various factors, including the ability to expend funds in a timely manner and demonstrate operating leverage, development team and service provider experience, racial equity and community engagement, and community impact and site selection. All projects must be completed within eight months and be fully occupied shortly thereafter. Due to the expedited timeline, applicants were permitted to apply with desired partners meaning a formal Request for Proposals was not required.
Process
Staff came to Council on January 25, 2022 to adopt a resolution authorizing the City Manager to apply for California Project Homekey funding with Firm Foundation Community Housing and Shelter, Inc. for a 48- unit permanent supportive housing project to be constructed at APN: 0067-140-150.
Staff submitted an application to HCD on January 31, 2022.
Date: June 14, 2022
Subject: AMEND FY 2021-22 BUDGET TO APPROPRIATE $12,091,866 FOR HOMEKEY GRANT AWARD (STEP 2 OF 2)
On April 19, 2022, HCD Homekey staff connected with the City and our project partners to discuss the submitted application and request additional information. Staff worked closely with HCD staff to update our application (attached) and submitted all additional requested information on April 29, 2022.
On May 10, 2022, the City of Vallejo and Firm Foundations Community Housing and Shelter, Inc. received the award letter from HCD.
On June 7, 2022 staff come to Council with a resolution to accept the Homekey award and provide Step 1 of the 2 step process to Provide Notice of Intent to amend the Capital Grant and Contribution Fund# 221 Fiscal Year 2021-22 Budget to recognize the Homekey grant revenue in the amount of #12,091,866 and appropriate expenditures of $12,091,866 during the eligible funding time period.
This project will not go before the Planning Commission. The State's Homekey funds require ministerial processing with building permit only.
Project and Partners
The Broadway Project is a 48-unit permanent supportive modular housing project designed to house chronically homeless individuals. If awarded, the City would help bring this project to fruition within eight months in partnership with Firm Foundation Community Housing, Shelter, Inc., and Factory OS. The project will include a community room, courtyard, and access to a rooftop deck. On-site supportive services will be client-centered, strengths-based, and trauma-informed to help participants with goal setting, life skills, financial literacy, budgeting, needs assessments, and connections to benefits and community resources.
FISCAL IMPACT
Approval of this item will increase FY 2021-22(HKEY22) revenues by $12,091,866. The expenditure budget will be adjusted by the same amount.
Capital Grant and Contribution Fund
#221 Project # Revenue Expenditure
Increase Budget for Broadway Project HKEY22 $12,091,866 $12,091,866
ENVIRONMENTAL REVIEW
AB 140 (2021) establishes a statutory exemption from the California Environmental Quality Act (CEQA) for activities funded by Homekey Round 2. (Health & Saf. Code, § 50675.1.4.) The City of Vallejo anticipates finding the project statutorily exempt under CEQA, in that the project will utilize Project Homekey funds and meets all other requirements to be deemed exempt. Any project using Homekey funds for any of the purposes listed in the Homekey NOFA is deemed consistent with “local plan, standard, or requirement, and any applicable coastal plan, local or otherwise,” and “allowed as a permitted use, within the zone in which the structure is located, and shall not be subject to a conditional use permit, discretionary permit, or any other discretionary reviews or approvals.” (Health and Safety Code 50675.1.3 (i)) NEPA is scheduled to be completed by 8/1/2022.
ATTACHMENTS
1. Homekey Step 2 Reso CAO Stamp
Date: June 14, 2022
Subject: AMEND FY 2021-22 BUDGET TO APPROPRIATE $12,091,866 FOR HOMEKEY GRANT AWARD (STEP 2 OF 2)
CONTACT
Natalie Peterson, Interim Assistant to the City Manager (707) 649-3415 [email protected]
RESOLUTION NO. ________
A RESOLUTION AMENDING THE CAPITAL GRANT AND CONTRIBUTION FUND 3221 FISCAL YEAR 2021-22 BUDGET TO INCREASE REVENUES AND EXPENDITURES IN THE AMOUNT OF $12,091,866 FOR THE PROJECT HOMEKEY BROADWAY PROJECT WHEREAS, the California Department of Housing and Community Development (“Department”) has issued a Notice of Funding Availability, dated September 9, 2021 (“NOFA), for Homekey Program (“Homekey” or “Program) pursuant to Health and Safety Section 50675.1.13 (Assem.
Bill No. 2021-2022 Reg. Sess.), § 20.); and
WHEREAS, the City of Vallejo (“City”) submitted an application on January 31, 2022; and WHEREAS, the City was successfully awarded $12,091,866 of Homekey Round 2 funding on May 10, 2022; and
WHEREAS, the funds are to be used to cover costs associated with the development of the Broadway Project; and
WHEREAS, in accordance with the City Charter, notice of the intent to amend the budget was provided on June 7, 2022.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby amends the Capital Grant and Contribution Fund #221 budget for Fiscal Year 2021-22 by increasing revenues and expenditures in the amount of $12,091,866 to accept the Homekey grant funds and to implement the proposed project as indicated in the grant application.
Adopted by the Council of the City of Vallejo at a special meeting held on June 14, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.N.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Terrance Davis, Interim Human Resources Director
SUBJECT: ADOPT SECOND AMENDMENT TO BEAUCHAINE CONSULTING AGREEMENT
RECOMMENDATION
Authorize the City Manager to execute a Second Amendment to the Agreement with Beauchaine Consulting Group, LLC. for HR Consulting services increasing compensation by $51,000, to an amount not to exceed $150,000.
REASONS FOR RECOMMENDATION
Accepting this Second Amendment to the Beauchaine Consulting Group, LLC., master agreement will allow the City to use Beauchaine’s consulting services to complete projects and meet deadlines.
BACKGROUND AND DISCUSSION
The City of Vallejo has contracted with Beauchaine Consulting to provide assistance with Employee and Labor Relations issues in the absence of a permanent Human Resources Director. In addition, Beauchaine Consulting will also provide bargaining support for negotiations with employee labor groups, which will require more time than previously anticipated.
While efforts are being made to fill various positions to reduce the utilization of consulting agencies, existing operational needs being met through Beauchaine Consulting are on trend to exceed the original compensation limits of $99,000. The existing agreement with Beauchaine Consulting will require an increase to the maximum compensation amount so as not to disrupt the current work being performed for the City through December 31, 2022. The Second Amendment would increase compensation by $51,000 for a new not-to- exceed limit of $150,000.
FISCAL IMPACT
There is no fiscal impact associated with the proposed action to increase the contract from $51,000 to an amount not to exceed $150,000 because FY 2021-22 funding for professional services is approved by City Council during the budget process or by approved budget transfers as a result of salary and other line items savings throughout each fiscal year.
Funding for professional services in future fiscal years will be subject to the funding levels approved in the adopted budget. Increasing the maximum compensation allowable under the agreements with Beauchaine Consulting provides Human Resources with a means of utilizing consulting services for which they have already established funding.
ENVIRONMENTAL REVIEW
Date: June 14, 2022
Subject: ADOPT SECOND AMENDMENT TO BEAUCHAINE CONSULTING AGREEMENT
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. Beauchaine 2nd Amendment DM 5.23.22 CAO Stamp
2. 22-HR092 BEAUCHAINE First Amendment
3. 22-HR092 BEAUCHAINE CONSULTING GROUP LLC Consultant and Professional Services Agreement
4. Staff Report_Beauchaine 5.23.22
CONTACT
Terrance Davis,Interim Human Resources Director
[email protected]
S
ECOND AMENDMENT TO
AGREEMENT BETWEEN
CITY OF VALLEJO
AND
BEAUCHAINE CONSULTING GROUP, LLC.
Th
is Second Amendment to the Consultant and Professional Services Agreement made and entered into on January 19, 2022 hereafter referred to as “Agreement”, between Beauchaine Consulting Group, LLC ., therein referred to as Consultant, and the City of Vallejo, a municipal corporation, therein referred to as City, is made and entered into on this 1st day of July, 2022.
Co
nsultant and City do mutually agree as follows:
1. A
mendment to Compensation. Both parties agree to increase the not to exceed amount of this agreement to $150,000.00 (Exhibit B Section A).
2. I
ntegration. This Second Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Second Amendment. This Second Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.
3. I
nconsistencies. In the event of any conflict or inconsistency between the provisions of this Second Amendment and the Agreement, the provisions of this Second Amendment shall control in all respects.
4. A
mbiguities. The parties have each carefully reviewed this Second Amendment and have agreed to each term of this Second Amendment. No ambiguity shall be presumed to be construed against either party.
5. C
ounterparts. This Second Amendment may be executed by the parties in one or mor e c
ounterparts all of which collectively shall constitute one document and agreement.
6. Authority. The person signing this Second Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this Second Amendment on behalf of Consultant.
IN WITNESS WHEREOF, the parties have entered into this Second Amendment on the day and year first hereinabove appearing
BEAUCHAINE CONSULTING GROUP
an LLC
BY:
Stephanie Beauchaine
CEO/Principal Consultant
DATE:
CITY OF VALLEJO,
a municipal corporation
BY:
Michael Malone
City Manager
DATE:
ATTEST:
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
Terrance Davis
Human Resources Director (Interim)
APPROVED AS TO FORM:
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
Armond Sarkis
Risk Manager
DocuSign Envelope ID 18990DF9-AB84-4728-839E-7082517CED23 May 11, 2022 9*40 AM, 963748351 Contract and Routing Form
Citv 01
VALLEJO 21- ttle-09 2
Date Originated: -C -,ìlití "-îli,ì Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707·648.4592 Department: Human Resources Department,
Staff Contact: Dale Miller, [email protected] Contract Type: Amendment
Vendor: Beauchaine Consulting Vendor Number:104326
Contract Not to Exceed Amount: 99000.00
Contract Start Date: Jan 19, 2022
Option to Extend: 90 day intervals, three year max
Authority to Contract: City Manager
End Date: Jun 30, 2022
Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Original Agreement with any Amendments
Insurance
I have uploaded additional files.No
DocuSign Envelope ID' 18990DF9-AB84-4728-839E-7O82517CED23 Contract and Routing Eorm
Signature Page
Department Initial Date Comment
Originating Department/Division PR,-T-- 9
L ' - 5/ 18/ 2022
-DS
Risk Manager
díi-
Finance Department
LE_
/- DS
City Attorney 's Office VàN
City Manager 's Office
AtAL
City Clerk
log
5/18/2022
5/19/2022
5/19/2022
5/19/2022
5/19/2021
Return executed contract to: Dale Miller
DocuSign Envelope ID: 18990DF94\884-4728-8398-7D82517( ED23
FIRSTAMENDMENTTO
AGREEMENT BETWEEN
CITY OF VALLEJO
AND
BEAUCHAINE CONSULTING GROUP
This First Amendment to the Consultant and Professional Services Agreement made and entered into on January 19th, 2022 hereafter referred to as "Agreement", between Beauchaine Consulting Group, LLC., therein referred to as Consultant, and the City of Vallejo, a municipal corporation, therein referred to as City, is made and entered into on this 25th day of April, 2022.
Consultant and Citydo mutually agree as follows:
1. Améndmentto Compensation. Both parties agreeto increasethe not to exceed amount of this agreementto$99,000.00(Exhibit B Section A).
2. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matterand supersedes whateveroral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a writtenagreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.
3. Inconsistencies. Inthe event of any conflict or inconsistencybetween the provisions of this First Amendment and the Agreement, the provisions ofthis First Amendment shall control in all respects.
4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreedto . eachtermofthis First Amendment. No ambiguityshall be presumedto beconstruedagainst either party.
5. Counterparts. This First Amendment maybe executedbythe parties inone ormore counterparts all of which collectively shall constituteone document and agreement.
DocuSign Envelope ID: 18990DF94\884-4728-839E-7082517CED23
6. Authority. The person signing this First Amendment for Consultant hereby represents and warrantsthatheor she is fully authorizedto sign this Second Amendment on behalf of Consultant.
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing
BEAUCHAINECONSULTINGGROUP
an LLC
Cil-YOFVALLEJO ,
a municipal corporation
- DocuSigned by:
s,TEPHANCE bEA(ÆCHAINE | Atí(Ul. A.Ut
BY: BY: C
Stephanie Beauchaine Michael Malone
CEO/ Principal Consultant City Manager (Interim)
5/ 19/ 2022
DATE: 05/10/2022 DATE:
- DocuS,gned by
ATTEST: [ Daw- 42. Æl-U-- sö-
- 1 AegUIJA// 93/ 1.'5
DAWNG. ABRAHAMSON
City CIerk
APPROVEDASTOCONTENT:
-- Docu Signed by :
TerranceDavis....
-2.. . -*.i ./--- -*. -1 Human Resources Director (Interim) -
APPROVEDASTOFORM:
-- <--- Do" Sqllo by
Virøma R.F. N,11,
-
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VeronicaA .F. Nebb
Cìty Attorney
. 4 -
APPROVEDASTO INSURANCE:
-
-- DocuSigned by
1 anted- Sartís
U Ell #/ 2951350441
Armond Sarkis
Risk Manager
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DocuSign Envelope ID: 18990DF9-AB84-4728-8392-7082517CED23 / le DATE IMMiDDIYYY'O
ACORD CERTIFICATE OF LIABILITY INSURANCE 02/02/2022
THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERnFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUC]ESBELOW. THIS CERnFICATE OF INSURANCE DOES NOT CONSTITU'TEA CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder [n lieu of such endorsement(s).
CONTACI
PRODUCER NAME: Allison Bcnsen
Old Redwood Insurance , & 2,N'll , Extr (707) 387-4365 | ä, No):
Po Box 23971 liNâlkss: [email protected]
tNSURER(81 AFFORDING COVERAGE NAIC #
Pleasant Hill CA 94523 INSURERA: OHIO SECURITY INS CO 24082 INSURED INSURERS :
Beauchaine Consulting Group, LLC INSURER C :
Stephanie N. Beauchainc INSURER D :
2359 Shamrock Drive INSURER E :
Fortuna CA 95540 INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLEY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OFANY CONTRACT OROTHER DOCUMENT WITH RESPECTTO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE NSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOALLTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSK ADUL Ö U WH POLICYEFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POUCY NUMBER (MAUDD,rínr) (MMJDD/YYYO LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
iJAMAGE 10 NE:NlbU
CLAIMS-MADE ú-| OCCUR PREMISES (Ea occurrence) $
MED EXP (Anyone person) S
PERSONAL &ADV INJURY $
GENL AGGREGATEUMITAPPLIES PER: GENERAL AGGREGATE $
|POLICY 7Fý 0 LOC PRODUCTS - COMP/OP AGG $
$7 OTHER:
AUTOMOBILE LIABILITY UUMUNW bINL, Lt UMH $
(Ea acddent) 1.000,000
ANY AUTO BODLY INJURY (Per person) $
- OWNED F1 SCHEDULEDA AUTOS ONLY I IAUTOS Y Y BAS64379384 02/02/2022 02/02/2023 BODLY INJURY (Peracddent) S HIRED 11 NON-OWNED FRUPER I ¥ UAMAGE= S
AUTOS ONLY 1 AUTOS ONLY (Paracddent)
S
UMBRELLA LIAB OCCUR EACH OCCURRENCE S
EXCESS LIAB CLAIMS-MADE
DED | |RETENTIONS
WORKERS COMPENSATION
AND EMPLOYERS' UABILITY YiN
mIËëüötIljOREDE7XECUTIVE E-] N/A
(Mandatory In Ntt)
AGGREGATE S
$
1 ËTUTE 1 1
WH
EL . EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE S
If yes. descreender
DÊSCRIPTION OFOPERATIONS below EL. DISEASE- POUCY LIMIT S DESCRIP-nON OF OPERATIONS/ LOCATIONS f VEHICLES (ACORD 101, Addltional Remarks Schedule, may be attached If miro space ls required) CERTIFICATE HOLDERHAS BEENNAMED AS ANADDITIONALINSURED.
CERTIFICATE HOLDER CANCELLATION
CITY OF VALLEJO
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCEUED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POUCY PROVISIONS.
AUTHORIZED REPRESENTATnÆ
555 SANTA CLARA STREET AU40 - Bea'Ø·'*
VALLEJO CA 94590
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 18990[* 9-AB84-4728-839E-7082517CED23
COMMERCIAL AUTO
AC 85 43 08 21
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CALIFORNIA BUSINESS AUTO COVERAGE
ENHANCEMENT ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement.
[f the policy to which this endorsement is attached also contains a Business Auto Coverage Enhancement Endorsement with a specific state named in the title, this endorsement does not apply to vehicles garaged in that specified state.
COVERAGEINDEX
SUBJECT PROVISION NUMBER
ACCIDENTAL AIRBAG DEPLOYMENT 12
ADDITIONAL INSURED BY CONTRACT, AGREEMENT OR PERMIT 3
AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS 20 AMENDED FELLOW EMPLOYEE EXCLUSION 5
AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT COVERAGE 14 BODILY INJURY REDEFINED 24EMPLOYEES AS INSUREDS (Including Employee Hired Auto) 2EXTRAEXPENSE-BROADENEDCOVERAGE 10 GLASS REPAIR-WAIVER OF DEDUCTIBLE 16
HIRED AUTO COVERAGE TERRITORY 22HIRED AUTO PHYSICAL DAMAGE (Including Emp[oyee Hired Auto) 6LOAN / LEASE GAP (Coverage Not Available In New York) 15NEWLY FORMED OR ACQUIRED SUBSIDIARIES 1PARKED AUTO COLLISION COVERAGE (WAIVER OF DEDUCTIBLE) 17 PERSONAL EFFECTS COVERAGE 11
PHYSICAL DAMAGE - ADDITIONAL TRANSPORTATION EXPENSE COVERAGE 8PHYSICAL DAMAGE DEDUCTIBLE - VEHICLETRACKING SYSTEM 13PRIMARY AND NON-CONTRIBUTORY -WRITTEN CONTRACT OR WRITTEN AGREEMENT 23RENTAL REIMBURSEMENT L 9SUPPLEMENTARY PAYMENTS 4TOWING AND LABOR 7TWO OR MORE DEDUCTIBLES 18UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS 19. WAIVER OF TRANSFER OF RIGHTS OF RECOVERYAGAINST OTHERS TO US 21 SECTION 11 - LIABILITY COVERAGE is amended as follows:
1. NEWLY FORMED OR ACQUIRED SUBSIDIARIES t
SECTION 11 - LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured is amended to include the following as an "insured":
d. Any legally incorporated subsidiary of which you own more than 50 percent interest during thepolicy period. Coverage is afforded only for 90 days from the date of acquisition or formation.
However, "insured" does not include any organization that:
(l) Is a partnership or joint venture; or
(2) Is an "insured" under any other automobile policy except a policy written specificall y to apply in excess of this policy; or
(3) Has exhausted its Limit of Insurance or had its policy terminated under any other automobile policy.
AC 85 43 08 21
® 2021 Liberty Mutual Insurance
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DocuSign Envelope ID: 18990DF9-AB84-4728-839E-7O82517CED23 Coverage under this provision d. does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization.
2. EMPLOYEES AS INSUREDS
SECTION 11 - LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured is amended to include the following as an "insured":
e. Any "employee" of yours while using a covered "auto" you do not own, hire or borrow but only for acts within the scope of their employment by you. Insurance provided by this endorsement is excess over any other insurance available to any "employee". f. Any "employee" of yours while operating an "auto" hired or borrowed under a written contract or agreement in that "employee's" name, with your permission. while performing duties related to the conduct of your business and within the scope of their employment. Insurance provided by this endorsement is excess over any other insurance available to the "employee".
3. ADDITIONAL INSURED BY CONTRACT, AGREEMENT OR PERMIT
SECTION 11 - LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured is amended to include the following as an "insured':
g. Any person or organization with respect to the operation, maintenance or use of a covered "auto", provided that you and such person or organization have agreed in a written contract, writtenagreement, or permit issued to you by governmental or public authority, to add such person. or organization, or governmental or public authority to this policy as an "insured".
However, such person or organization is an "insured":
(1) Only with respect to the operation, maintenance or use of a covered "auto"; (2) Only for "bodily injury" or "property damage" caused by an "accident" which takes place after you executed the written contract or written agreement, or the permit has been issued to you; and
(3) Only for the duration of that contract, agreement or permit.
The "insured" is required to submit a claim to any other insurer to which coverage could apply fordefense and indemnity. Unless the "insured" has agreed in writing to primery noncontributorywording per enhancement number 23, this policy is excess over any other collectible insurance.
4. SUPPLEMENTARY PAYMENTS
SECTION 11 - LIABILITY COVERAGE, Coverage Extensions, 2.a. Supplementary Payments, Paragraphs (2) and (4) are replaced by the following:
(2) Up to $3,000 for cost of bail bonds (including bonds for related traffic violations ) required because of an "accident" we cover. We do not have to furnish these bonds. (4) All reasonable expenses incurred by the "insured" at our request. including actual loss of earnings up to $500 a day because of time off from work.
5. AMENDED FELLOW EMPLOYEE EXCLUSION
In those jurisdictions where, by law, fellow "employees" are not entitled to the protection afforded tothe employer by the workers compensation exclusivity rule, or similar protection, the following provi- sion is added:
SECTION 11 - LIABILITY, Exclusion B.5. Fellow Employee does not apply if the "bodily injury" results from the use of a covered "auto" you own or hire if you have workers compensation insurance in force for al] of your "employees" at the time of "loss".
This coverage is excess over any other collectible insurance.
SECTION ]11 - PHYSICAL DAMAGE COVERAGE is amended as follows:
6. HIRED AUTO PHYSICAL DAMAGE
Paragraph A.4. Coverage Extensions of SECTION Ill - PHYSICAL DAMAGE COVERAGE, is amended by adding the following:
If hired "autos" are covered "autos" for Liability Coverage, and if Comprehensive, Specified Causes ofLoss or Collision coverage are provided under the Business Auto Coverage Form for any "auto" youown, then the Physical Damage coverages provided are extended to "autos":
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DocuSign Envelope ID: 18990DF9-AB84-4728-8398-7082517CED23 a. You hire, rent or borrow; or
b. Your "employee" hires or rents under a written contract or agreement in that "employee's" name, but only if the damage occurs while the vehicle is being used in the conduct of your business, subject to the following limit and deductible:
a. The most we will pay for "loss" in any one "accident" or "loss" is the smallest of:
(1) $50,000: or
(2) The actual cash value of the damaged or stolen properly as of the time of the "loss"; or (3) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality, minus a deductible.
b. The deductible will be equal to the largest deductible applicable to any owned "auto" for that coverage.
c. Subject to the limit, deductible and excess provisions described in this provision, we will provide coverage equal to the broadest coverage applicable to any covered "auto" you own. d. Subject to a maximum of $1,000 per =accident", we will also cover the actual loss of use of the hired "auto" if it results from an "accident", you are legally liable and the lessor incurs an actuat financial Icss.
e. This coverage extension does not apply to:
(1) Any "auto" that is hired, rented or borrowed with a driver; or (2) Any "auto" that is hired, rented or borrowed from your "employee" or any member of your "employee's" household.
Coverage provided under this extension is excess over any other collectible insurance available at the time of "loss".
7. TOWING AND LABOR
SECTION [!1 - PHYSICAL DAMAGE COVERAGE, Paragraph A.2. Towing , is amended by the addition of the following:
We will pay towing and labor costs incurred, up to the limits shown be!ow, each time a covered "auto" classified and rated as a private passenger type, "light truck" or "medium truck" is disabled:
a. For private passenger type vehicles, we will pay up to $75 per disablement. b. For "light trucks", we will pay up to $75 per disablement. "Light trucks" are trucks that have a gross vehicle weight (GVW) of 10,000 pounds or less.
c. For "medium trucks", we will pay up to $150 per disablement "Medium trucks- are trucks that have a gross vehicle weight (GVW) of 10,001 - 20,000 pounds.
However, the labor must be performed at the place of disablement.
8. PHYSICAL DAMAGE - ADDITIONAL TRANSPORTATION EXPENSE COVERAGE Paragraph A.4.a. Coverage Extensions, Transportation Expenses of SECTION 111 - PHYSICAL DAMAGE COVERAGE, is amended to provide a limit of $50 per day and a maximum limit of $1,500.
9. RENTAL REIMBURSEMENT
SECTION [1[ - PHYSICAL DAMAGE COVERAGE, A. Coverage, is amended by adding the following:
a. We will pay up to $75 per day for rental reimbursement expenses incurred by you for the rental ofan "auto" because of accident" or "loss", to an "auto" for which we also pay a "loss" under Comprehensive, Specified Causes of Loss or Collision Coverages. We will pay only for those ex- penses incurred after the first 24 hours following the "accident- or "loss" to the covered "auto.' b. Rental Reimbursement requires the rental of a comparable or lesser vehicle, which in many casesmay be substantially less than $75 per day, and will only be allowed for the period of time it shouldtake to repair or replace the vehicle with reasonable speed and similar quality, up to a maximum of 30 days.
c. We will also pay up to $500 for reasonable and necessary expenses incurred by you to remove andreplace your tools and equipment from the covered "auto". This limit is excess over any other collectible insurance.
AC 85 43 08 21
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DocuSign Envelope ]D: 18990DF9-A!384-4728-839E-7082517CED23 d. This coverage does not apply unless you have a business necessity that other "autos" available for your use and operation cannot fill.
e. If "loss" results from the total theft of a covered "auto" of the private passenger type, we will pay under this coverage only that amount of your rental reimbursement expenses which is not already provided under Paragraph 4. Coverage Extension.
f. No deductible applies to this coverage.
g. The insurance provided under this extension is excess over any other collectible insurance.
If this policy also provides Rental Reimbursement Coverage you purchased, the coverage provided by this Enhancement Endorsement is in addition to the coverage you purchased.
For the purposes of this endorsement provision, materials and equipment do not include "personal effects" as defined in provision 11.B.
10. EXTRA EXPENSE - BROADENED COVERAGE
Under SECTION Ill - PHYSICAL DAMAGE COVERAGE, A. Coverage, we will pay for the expense of returning a sto!en covered "auto" to you. The maximum amount we will pay is $1,000.
11. PERSONAL EFFECTS COVERAGE
A SECTION Ill - PHYSICAL DAMAGE COVERAGE, A. Coverage, is amended by adding the following:
If you have purchased Comprehensive Coverage on this policy for an "auto" you own and that .auto. is stolen, we will pay, without application of a deductible, up to $600 for "personal effects" stolen with the "auto."
The insurance provided under this provision is excess over any other collectible insurance.
B. SECTION V - DEFINITIONS is amended by adding the following:
For the purposes of this provision, "personal effects" mean tangible property that is worn or carried by an "insured." "Personal effects" does not include tools, equipment, jewelry, money or securi- ties.
12. ACCIDENTAL AIRBAG DEPLOYMENT
SECTION 111 - PHYSICAL DAMAGE COVERAGE, B. Exclusions is amended by adding the following:
If you have purchased Comprehensive or Collision Coverage under this policy, the exclusion for "loss"relating to mechanical breakdown does not apply to the accidental discharge of an airbag.
Any insurance we provide shall be excess over any other collectible insurance or reimbursement bymanufacturer's warranty. However, we agree to pay any deductible applicable to the other coverage or warranty.
13. PHYSICAL DAMAGE DEDUCTIBLE - VEHICLE TRACKING SYSTEM SECTION ]11 - PHYSICAL DAMAGE COVERAGE, D. Deductible , is amended by adding the following:
Any Comprehensive Deductible shown in the Declarations will be reduced by 50% for any "loss" caused by theft if the vehicle is equipped with a vehicle tracking device such as a radio tracking device or a global position device and that device was the method of recovery of the vehicle.
14. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT COVERAGE SECTION Ill - PHYSICAL DAMAGE COVERAGE, B. Exclusions, Paragraph a. of the exception to exclu- sions 4.c. and 4.d. is deleted and replaced with the following:
Exclusions 4.c. and 4.d. do not apply to:
a. Electronic equipment that receives or transmits audio, visual or data signals, whether or not de-signed solely for the reproduction of sound, if the equipment is:
(1) Permanently installed in the covered "auto" at the time of the "loss" or removable from ahousing unit that is permanently installed in the covered "auto": and (2) Designed to be solely operated by use from the power from the "auto's" electrical system; and (3) Physical damage coverages are provided for the covered "auto".
If the "loss" occurs solely to audio, visual or data electronic equipment or accessories used withthis equipment, then our ob!igation to pay for, repair, return or replace damaged or stolen property will be reduced by a $100 deductible.
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DocuSign Envelope ID: 18990[)F9-AB84-4728-639E-7882517CED23
15. LOAN / LEASE GAP COVERAGE (Not Applicable In New York) A. Paragraph C. Limit Of Insurance of SECTION Ill - PHYSICAL DAMAGE COVERAGE is amended by adding the following:
The most we will pay for a total loss" to a covered "auto" owned by or leased to you in any one "accident" is the greater of the:
1. Balance due under the terms of the loan or lease to which the damaged covered "auto" issubject at the time of the "loss" less the amount of:
a. Overdue payments and financial penalties associated with those payments as of the date of the .loss";
b. Financial penalties imposed under a lease due to high mileage, excessive use or abnormal wear and tear;
c. Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insur- ance purchased with the loan or lease;
d. Transfer or rollover balances from previous loans or leases; e. Final payment due under a "Balloon Loan";
f. The dollar amount of any unrepaired damage which occurred prior to the "total loss" of a covered "auto";
g. Security deposits not refunded by a lessor;
h. All refunds payable or paid to you as a result of the early termination of a lease agreementor as a result of the early termination of any warranty or extended service agreement on a covered "auto";
i. Any amount representing taxes;
j. Loan or lease termination fees; or
2. The actual cash value of the damage or stolen properly as of the time of the "loss".
An adjustment for depreciation and physical condition will be made in determining the actualcash value at the time of the "loss". This adjustment is not applicable in Texas.
B. Additional Conditions
This coverage applies only to the original loan for which the covered "auto" that incurred the"loss" serves as collateral, or lease written on the covered "auto" that incurred the "loss".
C. SECTION V - DEFINITIONS is changed by adding the following:
As used in this endorsement provision, the following definitions apply:
"Total loss" means a "loss" in which the cost of repairs plus the salvage value exceeds the actual cash value.
A "balloon loan" is one with periodic payments that are insufficient to repay the balance over theterm of the loan, thereby requiring a large final payment. 4
16. GLASS REPAIR - WAIVER OF DEDUCTIBLE
Paragraph D. Deductible of SECTION 111 - PHYSICAL DAMAGE COVERAGE is amended by the addition of the following:
No deductible applies to glass damage if the glass is repaired rather than replaced.
17. PARKED AUTO COLLISION COVERAGE (WAIVER OF DEDUCTIBLE) Paragraph D. Deductible of SECTION 111 - PHYSICAL DAMAGE COVERAGE is amended by the addition of the following:
The deductible does not apply to "loss" caused by collision to such covered "auto- of the privatepassenger type or light weight truck with a gross vehicle weight of 10,000 lbs. or less as defined by themanufacturer as maximum loaded weight the "auto" is designed to carry while it is:
a. In the charge of an "insured";
b. Legally parked; and
c. Unoccupied.
AC 85 43 08 21
© 2021 Liberty Mutual Insurance
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DocuSign Envelope ID: 18990DF9-AB84=1728-8392-7082517CED23 The "loss" must be reported to the police authorities within 24 hours of known damage.
The total amount of the damage to the covered "auto" must exceed the deductible shown in the Declarations.
This provision does not apply to any "loss" if the covered "auto" is in the charge of any person ororganization engaged in the automobile business.
18. TWO OR MORE DEDUCTIBLES
Under SECTION 111 - PHYS]CAL DAMAGE COVERAGE, if two or more company policies or coverage forms apply to the same "accident", the following applies to Paragraph D. Deductible :
a. If the applicable Business Auto deductible is the smaller (or smallest) deductible, it will be waived;or , b. If the applicable Business Auto deductible is not the smaller (or smallest) deductible , it wi!1 bereduced by the amount of the smaller (or smallest) deductible; or c. If he "loss" involves two or more Business Auto coverage forms or policies, the smaller (orsmallest) deductible will be waived. 3 For the purpose of this endorsement, company means any company that is part of the Liberty Mutual Group
SECTION IV - BUSINESS AUTO CONDITIONS is amended as follows:
19. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS
SECTION IV- BUSINESS AUTO CONDITIONS.Paragraph B.2. is amended by adding the following:
If you unintentionally fail to disclose any hazards, exposures or material facts existing as of the incep-tion date or renewal date of the Business Auto Coverage Form, the coverage afforded by this policy will not be prejudiced.
However, you must report the undisclosed hazard of exposure as soon as practicable after its discovery,and we have the right to collect additional premium for any such hazard or exposure.
20. AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS SECTION IV - BUSINESS AUTO CONDITIONS, Paragraph A.2.a. is replaced in its entirety by the follow- ing: <
a. In the event of "accident", claim, "suit" or "loss", you must promptly notify us when it is known to:
(1) You, if you are an individual;
(2) A partner, if you are a partnership;
(3) Member, if you are a limited liability company;
(4) An executive officer or the "employee" designated by the Named Insured to give such notice, if you are a corporation.
To the extent possible, notice to us should include: p
(a) How, when and where the "accident" or "loss" took place; (b) The "insured's" name and address; and
(c) The names and addresses of any injured persons and witnesses.
21. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US SECTION IV - BUSINESS AUTO CONDITIONS , Paragraph A.5. Transfer Of Rights Of Recovery Against Others To Us, is amended by the addition of the following:
If the person or organization has in a written agreement waived those rights before an -accident" or "loss", our rights are waived also.
22. HIRED AUTO COVERAGE TERRITORY
SECTION ]V - BUSINESS AUTO CONDITIONS , Paragraph B.7. Policy Period, Coverage Territory, is amended by the addition of the following:
f. For "autos" hired 30 days or less, the coverage territory is anywhere in the world, provided that the"insured's" responsibility to pay for damages is determined in a "suit", on the merits, in the UnitedStates, the territories and possessions of the United States of America, Puerto Rico or Canada or in a settlement we agree to.
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1 DocuSign Envelope ID: 18990DF9-AB84-4728-839E-7O82517CED23 This extension of coverage does not apply to an "auto" hired, leased, rented or borrowed with a driver.
23. PRIMARY AND NON-CONTRIBUT[NG IF REQUIRED BY WRITTEN CONTRACT OR WRITrEN AGREE- MENT
The following is added to SECTION IV - BUSINESS AUTO CONDITIONS, General Conditions, B.5. Other Insurance and supersedes any provision to the contrary:
This Coverage Form's Covered Autos Liability Coverage is primary to and will not seek contributionfrom any other insurance available to an "insured" under your policy provided that
1. Such "insured" is a Named Insured under such other insurance; and
2. You have agreed in a wriüen contract or written agreement that this insurance would be primaryand would not seek contribution from any other insurance available to such insured".
SECTION V - DEFINITIONS is amended as follows:
24. BODILY INJURY REDEFINED
Under SECTION V - DEFINITIONS , Definition C. is replaced by the following:
"Bodily injury" means physical injury, sickness or disease sustained by a person, including mental anguish, mental injury, shock, fright or death resulting from any of these at any time.
AC 85 43 08 21
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DocuSign Envelope ID: 7109FFD2-6087-47FE-9C78-60E320887BFB Feb 8,2022 10:03 AM, 928185158 Contract and Routing Form
Date Originated: VALL [ JU - 9
Calit ( )1-Ili .ì
Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department: Human Resources Department,
Staff Contact: Dale Miller, [email protected] Contract Type: Master Consultant and Professional Services Agreement Vendor: BEAUCHAINE CONSULTING GROUP, LLC Vendor Number:104326 Contract Not to Exceed Amount : 50000.00
Contract Start Date: Jan 19, 2022
Option to Extend: intervals of 90 days not to exceed 3 years Authority to Contract: City Manager
End Date: Jun 30, 2022
Attachments are uploaded for review here: https://bit. ly/vContracts Approved Pre-Requisition Form
Insurance
I have uploaded additional files.No
1 DocuSIgn Envelope ID. 7109FFD2-6087-47FE-9C78-60E320887BFB Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division -
DS
í « 27l \ 2/ 9/ 2022
- Ds
Risk Manager _lt 2 / 1-0/ 2022
-DS
Finance Department
City Attorney's Office
City Manager's Office
City Clerk
X 2/ 10/ 2022
vàN 2/ 10/ 2022
kAL 2/10/2022
2/ 1.4/ 2022
Return executed contract to: Dale Miller
DocuSign Envelope ID· 7109FFD2-6087-47FE-9C78-60E320887BFB Feb 8 , 2022 9*52 AM , 928180159 Pre-Requisition Form
City of '-- 1 /. lic
VALLEJO ......< M
C alitomia
Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 - 707.648.4592 Department: Human Resources Department,
Staff Contact: Dale Miller, [email protected] Vendor: Beauchaine Consulting Group, LLC
Term : Purchase this FY
Anticipated Purchase Date: Jun 30, 2022
W-9 Uploaded: Yes
Anticipated Contract Type: Master Consultant and Professional Services Agreement Purchasing Authority: City Manager
Total Projected Expenditure: 50000.00
Anticipated Account Number 00118014160601
Multiple Project Numbers? Multiple Account Numbers? No, just one Description of Proposed Purchase:
HR Assistance
I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.
This is a new/inactive vendor and it is not anticipated to hit the cap of $100,000 in a single FY.
Competitive Process: I am exempt from having to complete a Competitive Process Exemption Explanation:
solicitations of bids or proposals would for any reason be impractical.
Explanation for Vendor Selection:
High need for employee relation assistance in the absence of HR Director.
Uploaded documents available for review https://bit.ly/vPreReqs.
WarrantyNo
W-9Yes
DocuSign Envelope ID: 7109FFD2-6087-47FE-9C78-60220887BFB Pre-Requisition Signature Section
Department Comment
Delegated Signee: Terrance Davis
Title: Human Resources Director (Interim)
E-mail: [email protected]
En-/
- I ... IUU...../..
2/9/2022
Signature Date
Route Final HTE PO to City Clerk for Contract Log
DocuSign Envelope ]D: 7109FFD2-6087-47FE-9078-60E320887BFB
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
This Consultant and Professional Services Agreement ("Agreemenfl) is made at Vallejo, California, dated for reference this 19th day of January, 2022, by and between the City of Vallejo, a municipal corporation ("City"), and Beauchaine Consulting Group, LLC. hereinafter referred to as "Consultant", who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled "Scope of Work."
2. Payment. City shall pay Consultant for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled "Compensation." The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.
4. Indemnification.
(a) Consultant shall indemnify, hold harmless, and defend City, its officers,officials, directors, employees, agents, volunteers and affiliates and each ofthem from any and all claims, demands, causes of action, damages, costs,expenses, actual attorney's fees, consultant's fees, expert fees, losses orliability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with the operations of Consultant, Consultant's officers, officials, directors, employees, agents, volunteers and affiliates and each of them (herein collectively, Consultant), , or any subcontractor's operations, to be performed under this agreement for Consultant's or subcontractofs tort negligence including active or passive, or strict negligence, or willfulmisconduct, including but not limited to personal injury including, but notlimited to bodily injury, emotional injury, sickness or disease, or death topersons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them oranyone for the full period of time allowed by the law, regardless to any limitation by insurance. Notwithstanding the above, such indemnification obligation shall not apply to liability arising out of claims made by Cityemployees or employee bargaining units relating to labor negotiations ordisciplinary actions, nor to liability arising out of the sole negligence or willful misconduct of the City.
Beauchaine Group - Consultant and Professional Services Agreement Page 1 of 11 DocuSign Envelope ID: 7109FFD2-6087-47FE-9C78-60E320567BFB (b) City shall indemnify, hold harmless, and defend Consultant, its officers,officials, directors, employees, agents, and affiliates and each of them fromany and all claims, demands, causes of action, damages, costs, expenses,actual attorney's fees, consultant's fees, expert fees, losses or liability, inlaw or in equity, of every kind and nature whatsoever arising out of or inconnection with the acts, errors or omissions of City or any City officer,official, employee, agent or volunteer (herein collectively, City), relating to the performance of this Agreement including active or passive, or strict negligence, or willful misconduct, including but not limited to personal injuryincluding, but not limited to bodily injury, emotional injury, sickness ordisease, or death to persons and/or damage to property of anyone,including Ioss of use thereof, caused or alleged to be caused by any act oromission of City, for the full period of time allowed by the law, regardless toany limitation by insurance, with the exception of the sole negligence or willful misconduct of the Consultant.
The provisions of this section shall survive the expiration or termination of this Agreement.
5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled "Insurance Requirementsfor Consultant." Failure to maintain required insurance at all times shall constitute a default and material breach.
6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident orother occurrence causing injury to persons or property during the performance ofthis Agreement. The report shall be made in writing and shall include, at aminimum: (a) the names, addresses, and telephone numbers of the personsinvolved, (b) the names, addresses, and telephone numbers of any knownwitnesses, (c) the date, time, and description of the accident or other occurrence.
7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant'sfamily, business, real property or financial interests and the services to be providedunder this Agreement. Consultant shall comply with the City of Vallejo Conflict ofInterest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant's family, business, realproperty, or financial interests occurs during the term of this Agreement thatcreates an actual or potential conflict of interest, then Consultant shall disclosesuch conflict in writing to City. Every individual who performs services on behalfof Consultant pursuant to this Agreement must file a full Statement of EconomicInterests (also known as Form 700) with the City Clerk if the work of the individualinvolves making a governmental decision whether to issue, deny, suspend, orrevoke any perrnit, license, application, certificate, approval, order, or similar Beauchaine Group - Consultant and Professional Services Agreement Page 2 of 11 DocuSign Envelope ID: 7109FFD2-6087-47FE-9678-60E320887BFB authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.
8. Independent Contractor. Consultant is an independent contractor.
Neither Consultant nor any of Consultant's officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.
9. Licences , Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.
10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City's Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.
11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with thelevel of care and skill ordinarily exercised under similar conditions by a member of Consultant's profession currently practicing in California.
Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitationapplicable federal, state, and local laws and regulations, and all other contingencies or considerations.
Consultant's responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant's Beauchaine Group - Consultant and Professional Services Agreement Page 3 of 11 DocuSign Envelope ID: 7109FF92-6087-47FE-9C78-60E320887BFB subcontractors.
Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.
Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.
12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party's reasonable control, such as war, riots, strikes, lockouts, work slowdown orstoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.
In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.
13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.
14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.
The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant's officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant's officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any Beauchaine Group - Consultant and Professional Services Agreement Page 4 of 11 DocuSign Envelope ID: 7109FFD2-6087-47FE-9078-602320387858 workers' compensation insurance on behalf of Consultant.
Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant's compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
15. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.
16. Term. The term of this Agreement shall commence on January 19, 2022 and shall continue in full force and effect until June 30,2022.
City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of 90 days, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed three years.
If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.
If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.
17. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant.
Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.
The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion ofthe work or any defined task which according to the performance schedule wascommenced before the notice of termination, the fee for services performed shallbe based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date oftermination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and Beauchaine Group - Consultant and Professional Services Agreement Page 5 of 11 DocuSign Envelope ID: 7109FFD2-6087-47FE-9C78-60E320887BFB > reimbursement of authorized expenses, payable pursuant to this section.
18. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.
19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant's services hereunder.
20. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.
If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provisionof this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.
The City is an intended beneficiary of any work performed by Consultant's subcontractor for purposes of establishing a duty of care between the subcontractor and City.
Any subcontractor or assignee consented to by City shall be bound by all termsand conditions of this agreement and the same shall be incorporated into andmade a part of any assignment or subcontractor agreement.
21. Successors and Assigns. All terms, conditions, and provisions of this Beauchaine Group - Consultant and Professional Services Agreement Page 6 of 11 J
DocuSign Envelope ID: 7109FFD2-6087-47FE-9(76- 608320887BFB Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.
22. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexualorientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions orprivileges any person, and every employee will receive equal opportunity foremployment and shall be granted equal treatment with respect to compensation,terms, conditions or other privileges of employment, without regard to his race,religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.
Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, nationalorigin, ancestry, disability, medical condition, age, marital status or sexualorientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.
In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement ofmaterials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant's obligation under this Agreement relative to nondiscrimination and fair employment practices.
Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, asamended, the California Fair Employment Practices Act, the Americans withDisabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.
23. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof andshall be by personal service or delivered by depositing the same in any UnitedStates Post Office, registered or certified mail, postage prepaid, addressed to:
If to City: Terrance Davis
Interim Assistant City Manager
Human Resources
555 Santa Clara Street
Vallejo, CA 94590
Beauchaine Group - Consultant and Professional Services Agreement Page 7 of 11 DocuSign Envelope ID: 7109FFD2-6087-47FE-9078-6063208873FB If to Consultant: Aaron Slater
Managing Consultant
Beauchaine Consulting Group, LLC.
2359 Shamrock Dr.
Fortuna, CA 95540
Any party may change its address for receiving notices by giving written notice ofsuch change to the other party in accordance with this section.
Routine administrative communications shall be made pursuant to section 1 of Exhibit A.
24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or writtenunderstanding they may have had prior to the execution of this Agreement. ThisAgreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.
25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.
26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigationarising out of or connected with this Agreement shall be instituted and maintainedin the courts of Solano County in the State of California or in the United StatesDistrict Court, Eastern District of California, Sacramento, California, and the partiesconsent to jurisdiction over their person and over the subject matter of any suchlitigation in such courts, and consent to service of process issued by such courts.
27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach orcondition precedent or any other right hereunder.
28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by theirrespective legal counsel, and that the terms and conditions of this Agreement arenot to be construed against any party on the basis of such party's draftsmanship thereof.
29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of theperson or persons, firm or firms, corporation or corporations may require.
30. Headings. The section headings contained in this Agreement are inserted Beauchaine Group - Consultant and Professional Services Agreement Page 8 of 11 U
DocuSign Envelope ID: 7109FF[)2-608747FE-9C78-60E3208878FB for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.
31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.
32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City informationregarding, but not limited to, procedures, policies, training, operational practices,and other vital information (hereafter collectively referred to as "City Information")which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance ofservices under this Agreement for any purpose other than fulfillment ofConsultant's scope of work, to protect all City Information and treat it as strictlyconfidential and proprietary to City, and that it will not at any time, either directly orindirectly, divulge, disclose or communicate in any manner any City Information toany third party, other than its own employees, agents or subcontractors who havea need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.
A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.
Consultant's obligations under this section shall survive the completion of services, expiration or termination of this Agreement.
33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or anysubsequent amendment of or efforts under this Agreement, without first obtainingreview and approval of said news releases from City through the City Representative.
34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.
35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which togethershall be deemed one and the same instrument.
36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.Any person transmitting his or her signature by facsimile or electronically shall Beauchaine Group - Consultant añd Professional Services Agreement Page 9 of 11 DocuSign Envelope ]D: 7109FFD2-6087-47FE-9678-60E320887BFB promptly send an original signature to the other party pursuant to the noticeprovision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.
37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.
38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:
Exhibit A, entitled "Scope of Work," including any attachments Exhibit B, entitled "Compensation," including any attachments Exhibit C, entitled "Insurance Requirements," including attachments ì
[SIGNATURES ON FOLLOWING PAGE]
Beauchaine Group - Consultant and Professional Services Agreement Page 10 of 11 DocuSign Envelope ID: 7109FFD2-6087-47FE-9C78-60E320887BFB IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
BEAUCHAINE CONSULTING GROUP
an LLC
CITY OF VALLEJO,
a municipal corporation
- DocuS,gned by - DocuS,gned by
By: St!,fLU Élauduu . 1 /146, A/latkitBy. l_ _001.£2010000410 - 1 ,· 4 / Ill '.> 4444 / Stephanie Beauchaine Mike Malone
CEO/Principal Consultant Interim City Manager
2/ 9/ 2022 2/ 10/ 2022
DATE: DATE :
ATTEST :
Vallejo Business License No. F -DocuSIgned by
By: 1 Dawk C. àl,ralu. sök
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UaWn ADrahamson
City Clerk
(City Seal)
APPROVED AS TO CONTENT:
-- DocuSigned by
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Terrance Davis
Interim Assistant City Manager
-
APPROVED AS TO FORM:
-- DocuS,gned by
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-
Veronica A.F. Nebb
City Attorney
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APPROVED AS TO INSURANCE:
Ir ./ .* - . -- DocuSIgned by
Æned Çartí
Armonél arkis
Risk Manager
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DocuSign Envelope ID 7109FFD2-6087-47FE-9C78-60E3208878FB
EXHIBIT A
SCOPE OF WORK
1. Representatives. The City Representative for this Agreement is:
Terrance Davis
Interim Assistant City Manager
555 Santa Clara Street
Vallejo CA 94590
[email protected]
The Consultant's Representative for this Agreement is:
Aaron Slater
Managing Consultant
Beauchaine Consulting Group, LLC
2359 Shamrock Drive
Fortuna, CA 95540
415-689-4014
[email protected]
All routine administrative communications between the parties will be between the above named representative and may be by personal delivery, mail, or electronic mail as agreed between the Consultant Representative and City's Representative.
2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.
3. Time for Performance. Consultant will perform the services according to the schedule below. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase orincrement to the next without written authorization from the City's Representative.
Consultant will complete all services by June 30,2022.
4. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below, without written approval of the City Representative. Consultant recognizes that thecomposition of this team was instrumental in the City's decision to award the workto Consultant and that compelling reasons for substituting these individuals mustbe demonstrated for the City's consent to be granted. Any substitutes shall be Consultant and Professional Services Agreement (Revised 01.2019) Exhibit A - Scope of Work
DocuSígn Envelope ID: 7109FFD2-6087-47FE-9C78-602320887BFB persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Consultant's obligations under this Agreement and shall be grounds for termination.
Key personnel are as follows:
Aaron Slater
Consultant and Professional Services Agreement (Revised 01.2019) Exhibit A - Scope of Work
DocuSign Envelope ID: 7109FFD2-6087-47FE-9078-60E320887BFB Attachment 1
(Exhibit A)
Scope of Services
1. Provide professional services and support to the City of Vallejo Human Resources Department as requested by the City Managefs Office relating to employer-employee relations and other functions as directed by the City Managefs office.
Consultant and Professional Services Agreement (Revised 01.2019) Exhibit A - Scope of Work
DocuSign Envelope ID: 7109FFD2-6087-47FE-9078- 606320887BFB
EXHIBIT B
COMPENSATION
1. Consultant's Compensation.
A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit Au of this Agreement and for all authorized reimbursable expenses, for a total not to exceed fifty thousand dollars $50,000.00 Consultant shall notify City in writingl no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.
City agrees to pay Consultant for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses upon satisfactory completion of the services and delivery of the work product.
B. Additional Services:
1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.
2. Consultant's compensation forAdditional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.
2. Appropriate Billable Hourly Rates for Services and Additional Services.
Consultant's billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.
3. Consultant's Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are Consultant and Professional Services Agreement (Revised 01.2019) Exhibit B - Compensation
-
DocuSign Envelope ID 7109FFD2-6087-47FE« 78-60E320887BFB necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.
4. Payments to Consultant.
A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant's invoice, said payments to be made in proportion to services performed. Consultant may request payment on a by-weekly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the Consultant's billings to the satisfaction of City.
B. All invoices submitted by Consultant shall contain the following information:
1. Description of services billed under this invoice
2. Date of Invoice Issuance
3. Sequential Invoice Number
4. City's Purchase Order Number (if issued)
5. Social Security Number or Taxpayer Identification Number
6. Amount of this Invoice (Itemize all Reimbursable Expenses")
7. Total Billed to Date
C. Items shall be separated into Services and Reimbursable Expenses.
Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant's failure to comply with the invoice format described above.
D. Request for payment shall be sent to:
Dale Miller
Admin Analyst 11
Human Resources
555 Santa Clara Street
Vallejo CA 94590
[email protected]
Cc: [email protected]
5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant's direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant's Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City's Finance Department or other government agencies during regular business hours upon twenty four (24) Consultant and Professional Services Agreement (Revised 01.2019) Exhibit B - Compensation
DocuSign Envelope ID: 7109FFD2-6087-47FE-SC78-60E320887BFS hours' notice.
The obligations of Consultant under this section shall survive this Agreement.
6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant's compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
7. Taxpayer Identification Number. Consultant shall provide City with Consultant's complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.
Consultant and Professional Services Agreement (Revised 01.2019) Exhibit B - Compensation
DocuSign Envelope ID 7109FFD2-6087-47FE-9C78-60E320887BFB Attachment 1
(Exhibit B)
Billable Hourly Rate
Position Billable Rate
Managing Consultant $ 200.00
Consultant and Professional Services Agreement (Revised 01.2019) Exhibit B - Compensation
DocuSign Envelope ID: 7109FFD2-6087-47FE-9078-60E320887BFB
EXHIBIT C
INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons ordamages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.
C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
D. Professional Liability insurance appropriate to the Consultant's profession (Errors and Omission).
2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shallapply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
C. Workers' Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers' Compensation requirements, Consultant shali file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.
Consultant and Professional Services Agreement (Revised 01.2019) Exhibit C - Insurance Requirements
DocuSign Envelope ID: 7109FF[)2-6087·47FE-9C78-60E320887BFB D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.
3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, orbe endorsed to contain, the following provisions:
A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents orvolunteers. The insurance is to be issued by companies licensed to do business in the State of California.
B. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultanfs insurance and shall not contribute with it.
C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.
D. The Consultanfs insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurefs liability.
E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced incoverage or in limits except after thirty GO) days' prior written notice by certified mail, return receipt requested, has been given to the City.
F. The workers' compensation and employer's liability policy requiredhereunder shall be endorsed to state that the workers' compensation carrier Consultant and Professional Services Agreement (Revised 01.2019) Exhibit C - Insurance Requirements
DocuSign Envelope ID: 7109FF[)2-6087-47FE-9( 78-60E320887BFB waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant's performance under this Agreement.
5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.
6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.
7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.
Consultant and Professional Services Agreement (Revised 01.2019) Exhibit C - Insurance Requirements
DocuSign Envelope ID: 7109FFD2-6087-47FE-9C78-60E320687BFB 1 ®
ACORD CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DOMYYY)
02/02/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. TH]S
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder ls an ADDITIONAL INSURED, the policy{les} must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER lixtur-' Allison Benson '
Old Redwood Insurance
I (AIC. No):iNN Eja>: (707) 387-4365
11·AX
6 . MÁH- rPo Box 23971 ADDRESS: [email protected] ENSURERIS) AFFORDING COVERAGE NAÍC #
PIeasant Hill CA 94523 INSURERA: OHIO SECURITY INS CO 24082 INSURED INSURER B :
Beauchaine Consulting Group, LLC INSURER C :
Stephanie N. Bcauchaine INSURER D :
2359 ShamrockDrive INSURER E :
Fortuna CA 95540 INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERtOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OFANY CONTRACT OROTHER DOCUMENT WITH RESPECTTO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE NSURANCEAFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LMITS SHOWN MAY HAVE BEEN REDUCED BY PRD CLAIMS.
INSR
LTR TYPE OF INSURANCE
ADULÒUISK
INSD WVO POUCY NUMBER
PC)UCY El-4 POLICY EXP
(MM/ODIn 'YY) (MMOD/YYY'í) LLMirs
COMMERCIAL GENERAL LIABILITY
- 1 CLAIMS-MADE E - 1 OCCUR
EACH OCCURRENCE $
UAMAL .c i U McIN b C U
PREMISES (Eâ occurrence) S
A
GEN·LAGGREGATEUM [TAPPLIESPER:
IlpoUCY | --|Spß mLOC
OTHER:
AUrOMOBILE UABILITY
- - ANY AUTO
- OWNED - SCHEDULED
AUTOS ONLY AUTOS
- HIRED - NON·OWNED
AUTOS ONLY - AUTOS ONLY
1.ÆED EXP (Ar,y one person) S
PERSONAL &ADV INJURY S
GENERALAGGREGATE S
PRODUCTS- COMP/OP AGG S
S
COMS, NEUÒINGLE LIMU $
(Ea açddent) 1,000,000
BODLY INJURY (Perperson) $
Y Y BAS64379384 02/02/2022 02/02£2023 BODLY INJURY (Per accident) $ FKUPEK I ¥ UAMAGE $
(Per accident)
$
UMBRELLA LIAR OCCUR EACH OCCURRENCE S
EXCESS LUB CLAIMS-MADE AGGREGATE $
DEE) | | RETENTION S
WORKERS COMPENSATION
AND EMPLOYERS' UABILITY Y / N
0 ' Ë !5LDENÄAIÜDscu.nvE Fl Nt A
'Mandãtory In NH}
ü ves, descrü,o under
DÈSCRIPTioN OFOPËRATIONS bolow
$
PER I i Oth -
STATUTE I IER
/ EL. EACH ACCIDENT $
El . DISEASE - EA EMPLOYEE $
EL. DISEASE- POLICYLIMIT $
D E S C RIP TIO N O F O PERATIO NS / L O CAT ION S 1 VEH I C LES (ACORO 101, Additional Remarks Sche dule, may be attachid H mim space 1, raq-,Ired) CERTIFICATE HOLDER HAS BEEN NAMED AS AN ADDITIONAL INSURED.
CERnFICATE HOLDER CANCELLATION
CITY OF VALLEJO
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POUCY PROVISIONS.
AUTHORIZED REPRESENTATIVE
t
555 SANTA CLARA STREET Auie ° Be.,9,. 0
VALLEJO CA 94590
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD DocuSIgn Envelope l[): 7109FFD2-6087-47FE-9076- 60E320887BFB
ACORD CERTIFICATE OF LIABILITY INSURANCE
DATE {MMID[),rrYYI
4.-+*# 1/ 27/ 2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLyAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERnFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELYAMEND, EXTEND ORALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(los) must bo endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thecertificate holder in lieu of such endorsement(sh
CONTACTPRODUCER
NAME: Elaine Page
HARBERS INSURANCE AGENCY PHONE i FAX
WC. No. Exit: (707 >725 - 3316 1 (Ate. Nol: [' 071 725- 9849 E-MAIL210 12th Street ADDRESS : [email protected] INSURERIS) AFFORDING COVERAGE NAIC #
Fortuna CA 95540 INsuRERA: Travelers Insurance Company 35784 iNSURED INSURER B: Scottsdale Indemnity Co 15580
Beauchaine Consulting Group Llc INSURER C :
2359 Shamrock Dr
INSURER D:
INSURER E:
Fortuna CA 95540 -2884 INSURER F :
COVERAGES CERTIFICATE NUMBER:CL2212606261 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSL RANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITîON OFANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOALLTHE TERMS, EXCLUSIONS AND CONDmONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSR ADDL SUBR POLICY EFF POUCY EXPLTR TYPE OF INSURANCEE 1490 WVD POLICY NUMBER IMM,00 /YYY'r , (MMÆ,Dernrn UMITS X COMMERCIALGENERAL UABÍUTY
A --- CLAIMS·MADE IXI OCCUR
EACH OCCURRENCE $ 2, 000, 000
DAMAGE TO RENTED
PREMISES <Ea occurrencel $ 300, 000
X 680992550 [A 1/13 /2022 1/ 13/ 2023 MED EXP (Arly one person) S 5 , 000 PERSONAL & At)V INJURY S 2 , 000 , 000
GEN'LAGGREGATEUMITAPPLIES PER: GENERALAGGREGATE S 4 , 000 , 000 4 POUCY E = D LOC PRODUCTS - COMP/OPAGG $ 4, 000, 000 1 OTHER: Empt Prackes Uab Ins $ 10 . 000
AUTOMOBILE UABILITY
ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
NON·OWNED
HIREDAUTOS
AUTOS
UMBRELLA LIAE OCCUR
EXCESS LLAB CLAIMS·l,LADE
DED | | RETENTION S
WORKERS COMPENSA'nON
AND EMPLOYERS LIAB]LITY Y/ N
lëKi@ LUEDEcuTIVE NfA
IMandatory In NH)
If ves. describe under
DÈSCRIPTION OF OPERATIONS below
COMBINED SINGLE LIMIT $
(ED accider ]0
BODILY INJURY {Per person) S
BODILY INJURY (Per accìdentj S
PROPERTY DAMAGE $(Pør acdóønï;
S
EACH OCCURRENCE S
AGGREGATE S
S
| EBÄTUTE I IER
1 1 OTH-
EL EACH ACCIDENT S
EL. DISEASE- EAEMPLOYE S
EL DISEASE - POLICY LIMIT S
B Professional Liablitý ZKI3414615 1/13/2022 1/13/2023 Por Ocairençe 2,000,000 DESCRIPTION OF OPERATiONS TLOCATIONS f VEHICLE, fACORD 101. Addltíonal Remarks Schodute, may be attiched li more space li roqulred] City of Vallejo, its council memberst officers, directors, agents , employees and volunteers are additional insured as par attached endorsement where required by contract and to the extent of their interest.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Vallejo , its council members , off THE EXPIRAnON DATE THEREOF, NOTICE WILL BE OEUVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.directors, agents, employees and volunteers AUTHORIZED REPRESENTATNE555 Santa Clara St ., Vallejo , CA 94590 Elaine Page/EPAGE 522,04.1
© 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 (201401)
DocuSign Envelope ID: 7109FFD2-6087·47FE-9078-60E320887BFB POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
ISSUE DATE:
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
SCHEDULED ADDITIONAL INSURED
(Includes Products-Completed Operations If Required By Contract) This endorsement modifies insurance provided underlie following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE OF ADDITIONAL INSUREDS AND COVERED OPERATIONS
NAME OF PERSON OR ORGANIZATION:
City of Vallejo
555 Santa Clara St.,
Vallejo, CA 94590
PROJECT/LOCATION OF COVERED OPERATIONS:
Consulting services
PROVISIONS
The following is added to SECTION 11 - WHO IS AN
INSURED:
Any person or organization shown In the Schedule
Of Additional Insureds And Covered Operations thai
you agree In a written contract or agreement to
Include as an additional Insured on this Coverage
Part Is an Insured, but only:
a. With respect to liability for "bodily Injury" or
"property damage" that occurs, or for °personal
Injury" caused by an offense that Is committed,
subsequent to the signing of that contract or
agreement and while that part of the contract or
agreement Is In effect; and
b. If, and only to the extent that, such Injury or
damage Is caused by acts or omissions of you or
your subcontractor In the performance of "your
worit on or for the project, cr at the location,
shown in the Schedule Of Additional Insureds
And Covered Operations, to which the written
contract or agreement applies. Such person or
organization does not qualify as an additional
Insured with respect to the Independent acts or
omissions of such person or organization.
The Insurance provided to such addltiona! insured Is
subject to the following provisions:
a. If the Limits of Insurance of this Coverage Part
shown In the Declarations exceed the minimum
Ilmits required by the written contract or
agreement, the Insurance provided to the
additional insured wi!! be limited to such
minimum required limits. For the purposes of
determining whether this limitation applies, the
minimum limits required by the written contract or
agreement will be considered 10 Include ihe
minimum limits of any Umbrella or Excess
liability coverage required for the additional
Insured by that wriüen contract or agreement.
This provision will not Increase the limits of
Insurance described In Section Ill - Umils Of
Insurance.
b. The Insurance provided to such additional
Insured does not apply to:
(1) Any "bodily Injury", "properly damage" or
"personal Injury" arising out of the providing,
or failure to provide, any professional
architectural, engineering or surveying
services, Including:
CG D2 47 0419 0 2018 The Travelers Indemnity Company. All rlghts rescrved. Page l of 2 li
DocuSign Envelope ID: 7109FFD2-6087-47FE-9078- 60E320887BFB
COMMERCIAL GENERAL LIABILITY
(a) The preparing, approving, or failing to
prepare or approve, maps, shop
drawings, opinions, reports, surveys,
field orders or change orders, or the
preparing, approving. or fallIng to
6 prepare or approve, drawings andspecifications; and0
(b) Supervisory, Inspection, architectural or
englneering activities.
(2) Any "bodily Injury" or "property damage"
.@ caused by "your work" and Included In the
0 "products.completed operalions hazard"
2 unless the written contract or agreement
specifically requires you to provide such
coverage for that additional Insured during
4 the policy period,
4 c. The additional insured must comply with the
2 following duties:4 (1) GIve us written notice as soon as practicable Ä of an "occurrence" or an offense which may
result in a claim. To the extent possible, such
94 notice should include:
(a) How, when and where the "occuffence"
2 or offense took place;
Ä
(b) The names and addresses of any injured
persons and witnesses; and
42 @
(c) The n ature and location of any Injury or
damage arising out of the "occurrence"or offense.
12) if a claim Is made or "suit" Is brought againstthe additional insured:
(a) Immediately record the specifics of theclaim or "suit" and the date received; and (b) Notify us as soon as practicable and see
to it that we receive written notice of theclaim or"suit» as soon as practicable. (3) Immediately send us copies of all legal
papers received In connection with ihe claim
or "suit", cooperate with us In the
Investigation or settlement of the claim ordefense against the "suit", and otherwisecomply with all policy conditions. (4) Tender the defense and Indemnity of any
claim or "suit" to any provider of other
insurance which would cover such additional
Insured for a loss we cover. However, this
condition does not affect whether theInsurance provided to such additional Insured Is primary 10 other Insurance
available to such additional Insured whichcovers that person or organization as a named Insured as described In Paragraph 4.,
Other Insurance, of Section IV - Commercial
General Liability Conditions,
DocuSign Envelope ID: 7109FFD2-6087-47FE-9078-608320887BFB
ACORD CERTIFICATE OF LIABILITY INSURANCE
DATE (MMÆ}On'YYY)
2 /3 / 2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERnFICATE HOLDER. THIS
CERIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELYAMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subJectto the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Elaine PageNAME :
HARBERS INSURANCE AGENCY PHONE ( 707 ) 725 - 3316 1 FAX (AiC, No . Fit): I (AIC . No): (707 ) 725 - 9849
E-MAIL [email protected] 12th Street ADDRESS:
INSURERIS) AFFORDING COVERAGE NAIC #
Fortuna CA 95540 NSURERA: State Compensation Ins Fund 35076 INSURED ZNSURER S :
Beauchaine Consulting Group LLC INSURERC:
2359 Shamrock Dr . 1
INSURERD:
INSURER E :
Fortuna CA 95540 INSURERF:
COVERAGES CERTIFICATE NUMBER:CL2111506090 REVISION NUMBER:
TH]S IS TOCERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQLIREMENT. TERM OR CONDITION OFANY CONTRACT OR OTHER DOCUMENTWITH RESPECT TO WHICH THIS CERTIFICATE MAY aE ISSUED OR MAY PERTAIN, THE INSURANCEAFFORDED BYTHE POLICIES DESCRIBED HEREIN IS SUBJECT TOALLTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH P ) LICIES. LÎMITS SHOWN MAY HAVE BEEN REDUCED BY PAI[ CLAIMS.
INER ADOL SUBR POUCY EFF POLICY EXPLTR TYPE OF INSURANCE INst) WVD POUCY NUMBER (MM/DD/YYVYI IMMÆD[ rrYY'rl LIMITS
COMMERCIAL GENERAL LIABILITY
A I CLAIMS·MADE 1 1 OCCUR
GENZAGGREGATE UMITAPPUES PER:
21 POUCY E - 1 im | | LOC
1 OTHER:
AUTOMOBILE CABILITY
ANYAUTO
ALL OWNED SCHEDULED
AUTOS - AUTOS
NON-OWNEDHIREDAUTOS - AUTOS
UMBRELLA LIAB OCCUR
-
EXCESS UAB CLAIMS-MADE
DED | | RETENnON $
WORKERS COMPENSATION
AND EMPLOYERS ' UABILITY Y / N
AO' BECTNUDCUTIVE N/A
A (Mindãtory ín NH} Y 9308015 -2021
t f yes, describe under
DESCRIPTION OF OPERATIONS below
EACH OCCURRENCE $
DAMAGE TO RENTED
PREMISES (Ea occurrencel $
MED EXP (Any one person) S
PERSONAL &ADV INJURY S
GENERALAGGREGATE S
PRODUCTS - COMMOPAGG S
S
COMBINED SINGLE LIMIT S( Ea acodentl
BODILY INJURY (per person} $
BODILY INJURY (Per accident) S
PROPERIY DAMAGE S(Per accident}
EACH OCCURRENCE S
AGGREGATE S
S
1 PER
I STATUTE 1 1*
M.
E.LEACH ACCIDENT S 1 , 000 .000
11 / 1/ 2021 Il / I / 2022 E.L DISEASE - EA EMPLOYEE S 1 , 000 . 000 E.L. DISEASE- POUCY UMIT S 1 , 000 ,000
DESCÆPTION OF OPERATIONS f LOCATIONS /VEHICLES (ACORD 101, Additio nal Remarks Schedule, ma y bø attached if more space Is required) See attached waiver of subrogation endorsement .
CERTIFICATE HOLDER CANCELLATION
City of Valejo
555 Santa Clara St,
Vallejo, CA 94590
SHOULDANY OF THEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WlTH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTAITVE
1 ACORD 25 (2014/01)
INS025 (201401)
Elaine Page /EPAGE .21 O. pi
© 1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
DocuSign Envelope ID: 7109FFD2-6087-47FE-9C72-60E3208878FBWT AGREEMENT
WAIVER OF SUBROGATION
STATE
COMPENSATION
INSURANCE
9308015-21
NEW
NA
FUND
PAGE 1
HOME OFFICE
SAN FRANCISCO EFFECTIVE FEBRUARY 2 , 2022 AT 12 . 01 A .M .
ALL EFFECTIVE DATES ARE
AT 12:01 AM PACIFIC
STANDARD TIME OR THE
TIME INDICATED AT
PACIFIC STANDARD TIME
AND EXPIRING NOVEMBER 1, 2022 AT 12.01 A.M.
BEAUCHAINE CONSULTING GROUP
2359 SHAMROCK DR
FORTUNA , CA 95540
ANYTHING IN THIS POLICY TO THE CONTRARY NOTWITHSTANDING,
IT IS AGREED THAT THE STATE COMPENSATION INSURANCE FUND
WAIVES ANY RIGHT OF SUBROGATION AGAINST,
CITY OF VALLEJO
WHICH MIGHT ARISE BY REASON OF ANY PAYMENT UNDER THIS
POLICY IN CONNECTION WITH WORK PERFORMED BY,
BEAUCHAINE CONSULTING GROUP
IT IS FURTHER AGREED THAT THE INSURED SHALL MAINTAIN
PAYROLL RECORDS ACCURATELY SEGREGATING THE REMUNERATION
OF EMPLOYEES WHILE ENGAGED IN WORK FOR THE ABOVE
EMPLOYER .
IT IS FURTHER AGREED THAT PREMIUM ON THE EARNINGS OF SUCH EMPLOYEES SHALL BE INCREASED BY 03%.
NOTHING IN THIS ENDORSEMENT SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND
ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS ABOVE STATED. NOTHING ELSEWHERE IN THIS POLICY SHAU BE
HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS IN THIS ENDORSEMENT.
FEBRUARY 3 , 2022COUNTERSIGNED AND ISSUED AT SAN FRANCISCO:
#1 .2570 V ev ·le -n
AUTHORIZED REPRESENTA PRESIDENT AND CEO
SCIF FORM 10217 (REV.4-2018) OLD DP 217
DATE: June 7, 2022
TO: Mayor and Members of the City Council
FROM: Terrance Davis, Human Resources
SUBJECT: SECOND AMENDMENT TO BEAUCHAINE CONSULTING GROUP AGREEMENT
RECOMMENDATION
Authorize the City Manager to execute a Second Amendment to the Agreement with Beauchaine Consulting Group, LLC. for HR Consulting services increasing compensation by $51,000, to an amount not to exceed $150,000.
REASONS FOR RECOMMENDATION
Accepting this Second Amendment to the Beauchaine Consulting Group, LLC., master agreement will allow the City to use Beauchaine’s consulting services to complete projects and meet deadlines.
BACKGROUND AND DISCUSSION
The City of Vallejo has contracted with Beauchaine Consulting to provide assistance with Employee Relations in the absence of the Human Resources Director. Beauchaine Consulting is currently providing services to the City that will require more time then previously anticipated.
While efforts are being made to fill various positions to reduce the utilization of Consulting agencies, existing operational needs being met through Beauchaine Consulting are on trend to exceed the original compensation limits of $99,000. The existing agreement with Beauchaine Consulting will require an increase to the maximum compensation amount so as not to disrupt the current work being performed for the City through December 31, 2022. The Second Amendment would increase compensation by $51,000 for a new not-to-exceed limit of $150,000.
FISCAL IMPACT
There is no fiscal impact associated with the action because funding for professional services is approved by City Council during the budget process or by approved budget transfers as a result of salary and other line items savings throughout each fiscal year.
Funding for professional services in future fiscal years will be subject to the funding levels approved in the adopted budget. Increasing the maximum compensation allowable under the agreements with Beauchaine Date: June 7, 2022
Subject: SECOND AMENDMENT TO BOLT STAFFING AGREEMENT
Consulting provides Human Resources with a means of utilizing consulting services for which they have already established funding.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. 22-HR092 – Beauchaine Agreement
2. Beauchaine First Amendment
CONTACT
Dale Miller, Admin Analyst II
(707) 648-5292
[email protected]
ACTION ITEM 9.A.
DATE: June 14, 2022
TO: Mayor and Members of the City Council
FROM: Mike Malone, City Manager
SUBJECT: HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023 POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE
PURCHASE OF CITY VEHICLES AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
RECOMMENDATION
Hold a public hearing and take public input for the FY 2022-23 Budget, and adopt five Resolutions as follows:
1. Resolution Adopting the FY 2022-23 Budget for the City of Vallejo, as set forth in Attachment B.
2. Resolution Adopting the FY 2022-23 Positions and Salaries as set forth in Attachment C.
3. Resolution Approving the FY 2022-23 Blue Rock Springs Golf Course Fees and Charges Schedule, as set forth in Attachment D.
4. Resolution Authorizing the City Manager to Purchase Vehicles Scheduled and Funded for Replacement in FY 2022-23, as set forth in Attachment E.
5. Resolution Authorizing the City Manager to execute purchase orders for the vendors and amounts for FY 2022-23, as set forth in Attachment F.
REASONS FOR RECOMMENDATION
In accordance with the City of Vallejo Charter Section 701, the City Manager is required to annually submit to the City Council the proposed expenditure and revenue estimates for the following fiscal year, at least 45 days prior to the beginning of the new fiscal year. On May 3rd staff had a budget workshop for the council and the public and on May 13, 2022, the Proposed FY 2022-23 budget was delivered to the City Council and posted on the City website. Charter Section 702 requires a public hearing of the proposed budget. Adopting the budget resolution at this time will allow the City to operate and provide services after June 30, 2022, based on the most current projection of revenues and expenditures.
Vallejo Municipal Code section 2.60.340 requires the City Council to adopt an official salary plan through adoption of the annual positions and salaries ordinance or resolution which shall continue or abolish positions which existed on the last day of the preceding fiscal year; create new positions and prescribe the number of regular positions authorized for each department, division, branch, section and other unit of the City’s organization.
The City of Vallejo owns the property commonly known as the Blue Rock Springs Golf Course. Touchstone Golf, LLC, manages the golf course for the City. Annually, the City includes proposed golf fee changes with the adoption of the Proposed Budget.
In order to expedite the process of replacing aging, damaged, and/or obsolete vehicles and equipment that are
Date: June 14, 2022
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023 POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE
PURCHASE OF CITY VEHICLES AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
scheduled, funded, and approved for replacement, on February 9, 2016 staff recommended and City Council approved the action of conducting one-time approvals each fiscal year for the purchase of vehicles and equipment scheduled to be replaced in said fiscal year.
BACKGROUND AND DISCUSSION
On May 3, 2022, staff held a Budget Workshop for the FY 2022-23 proposed budget to receive the Council's direction on the proposed budget. In accordance with City Charter Sections 701 and 702, the Proposed Budget for FY 2022-23 was delivered to the City Council on May 13, 2022 and notice of a public hearing and a general summary of the proposed budget were published in the newspaper. On May 24, 2022, the first of 2 noticed public hearings were held to receive additional directions from the Council on the budget. In conjunction with this report, staff recommends that the FY 2022-23 Proposed Budget transmittal letter also be reviewed (see Attachment A). The public hearing notice for the second public hearing on the FY 2022-23 proposed budget was published on May 29, 2022, giving notice of tonight's final public hearing on the budget. The budget action tonight includes the General City Budget, Housing Authority Budget and Capital Improvement Program (CIP) budget for FY 2022-23 and a combined action on the total of all budget segments is included in the resolution before Council tonight.
FY 2021 - 2022 was a tumultuous year with great uncertainties in the economy for the county and Vallejo's local economy, resulting in a significant decline in City's revenues and projected revenue shortfalls in the five-year financial forecast. Now, many of us are back to our pre-pandemic habits, stocking a standard supply of toilet papers while waiting in lines to be seated at the restaurants. Tourism and service industries that relied on government loans to stay afloat during COVID-19 peaks are feeling the increase in demand.
When everything looked rosy, we are now facing additional headwinds going into FY 2022-23. Gas prices have gone up due to the war in Ukraine, inflation is surging and Federal Reserve is tightening the money supply. This proposed budget assumes continued but decelerating growth of the economy as we gradually come out of the pandemic.
This proposed budget does not consider the second batch of the American Rescue Program Act (ARPA) funds that the City has been earmarked to receive, which is around $13.1 million. Proposed expenditure against the ARPA funds will be presented to the council separately for approval.
The total citywide FY 2022-23 budget is $290.6 million, with General Fund expenditures of $129.7 million and $64.8 million in the Water Fund. Expected General Fund revenues are $130.6 million which is an increase of 8.9% over the prior-year Adopted Budget.
General Fund Revenues
As the economy is strengthening, the City is proposing General Fund revenue that reflects an 8.9% increase or $10.7 million above the prior-year Adopted Budget. This projection is based on revenue increases in three major revenue sources for the city (Property Tax, Sales Tax, and Utility User’s Tax) and they make up approximately 69% of total General Fund revenues.
Date: June 14, 2022
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023 POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE
PURCHASE OF CITY VEHICLES AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
Property Tax ($37.2 million)
The property tax the City will receive for FY 2022-23 is based on the property's assessed value as of January 1, 2022. Our property tax estimates reflect the housing boom, low-interest rates, sales, and construction activity over the past several months. Property tax revenues are expected to grow due to strong home price growth and data that shows a higher rate of property transfers in 2022 compared to recent years. Buyers took advantage of the increased purchasing power and low mortgage rates which added sales, increasing the total value of single-family housing in Vallejo by $348M, compared to the previous year. Vallejo's median sales price for single-family residential homes increased 14.92% from $452,500 in 2020 to $520,000 in 2021.
Sales Tax ($39.9 million)
Sales tax growth continues to be the catalyst for revenue growth within the City. The sales tax forecast is provided by the City's sales tax consultant (HDL) and reflects brick and mortar retailers doing exceptionally well as many shoppers returned to physical stores rather than shopping online as was the trend during the COVID crisis. With substantial improvement in the general consumer goods, restaurants, fuel, and auto- transportation industries, the City is anticipating a 16% increase in sales tax revenue, compared with the prior-year Adopted Budget. Many retailers are now generating revenue comparable to the pre-pandemic levels. The increase in sales tax is due to multiple factors such as Wayfair/AB147 revenue, an increase in building & construction sector activity (in conjunction with home sales), and the re-opening of restaurants and Vallejo’s Discovery Kingdom theme park. However, the future growth rate for sales tax revenue is
Date: June 14, 2022
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023 POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE
PURCHASE OF CITY VEHICLES AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
expected to slow markedly. Five-year forecasts are a lot soberer due to the looming inflationary trends and uncertainties due to the Russian invasion.
Utility User’s Tax ($12.7 million)
Utility users’ taxes are expected to modestly increase by 0.9% or $0.11 million in FY 2022-23. The increase is based on the projection provided by the city's consultant (MuniServices).
Program Revenue ($19.7 million)
The program revenue increase is primarily due to the Fire Department’s $2.1 million Federal SAFER grant which is offset by expenditure. The city’s permit revenue is anticipated to increase by $400K.
General Fund Expenditures
The following chart of Proposed FY 2022-23 General Fund Expenditures indicates the percentage associated with each department:
Date: June 14, 2022
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023 POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE
PURCHASE OF CITY VEHICLES AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
The General Fund expenditures include the following: Police Department, which represents 45% of expenditures, followed by the Fire Department at 26%, Administration at 9%, Public Works at 8%, and Planning & Development Services at 5%. City-wide, at 7%, represents cross-departmental expenditures that cannot be attributed or charged to a specific departmental location.
Most General Fund expenses for the city are being held at status quo, except for a few essential expenses.
Budget cuts in building maintenance and fleet from FY 2019-20 were for a limited-term period. Due to the high demand for deferred maintenance in the city, the staff is proposing to fund CIP for facilities back to FY 2019-20 budget levels. For FY 2021-22, the general fund budget for facilities was $0.54 million and is increased to $1.25 million in the FY 2022-23 proposed budget. The fleet will be funded using a five-year average, rather than on a pay-go basis.
Date: June 14, 2022
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023 POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE
PURCHASE OF CITY VEHICLES AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
Per Council’s direction during the budget workshop on May 3rd, the City has allocated $350,000 for Council Discretionary allowance to provide support to our local non-profits, community organizations, and other City programs that impact the quality of life for Vallejo citizens.
With the increase in general fund revenue, staff is carefully allocating the expenditures to budget areas, focusing on maintaining the service level for the city. The city will continue to operate conservatively due to the financial uncertainty surrounding inflation, monetary tightening, and Russia's war in Ukraine. The current proposed budget will be structurally balanced.
Please see the attached addendum titled "Attachment B - Res 1:Exhibit 1 - Addendum" or a list of changes to the budget after May 13, 2022, which is summarized in the table below. It has a net zero dollar effect on both the General Fund and the Corporation Shop Fund.
General Fund Reserves
Staff continues to pursue multiple grants to assist the city in supporting economic growth. Staff is proposing a structurally balanced budget that will provide an estimated $21.5 million in available fund balance reserve, as of June 30, 2023, approximately 17% of General Fund expenditures.
American Rescue Program Act
While the City is anticipating receiving the second batch of the American Rescue Program Act (ARPA) funds of $13.1 million, the Proposed Budget does not account for the ARPA funding. Staff will return to the City Council for discussion of amendments to this proposed budget once expenditure plans are approved by the council.
Golf Fund
The City’s two golf courses at Blue Rock Springs are managed by Touchstone Golf, LLC. Annually, a Schedule of Fees and Charges is presented to the City Council for approval. Touchstone Golf submitted a planned fee change for this fiscal year.
Staffing Changes in the Proposed Budget
Date: June 14, 2022
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023 POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE
PURCHASE OF CITY VEHICLES AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
The City is proposing the following changes in staffing. Some of the proposed positions are being funded by reallocating existing expenditures. Below are staffing changes of note.
The following are changes that are not presented in the chart above:
The Proposed budget extends the expiry dates of the following four limited-term positions:
Administrative Analyst II in City Manager's Office, funded by ARPA, June 30, 2025 Administrative Analyst II in Finance, funded by ARPA, June 30, 2025 Personnel Analyst II in Human Resources, funded by ARPA, June 30, 2025 Finance Manager in Finance, funded by ERP project, June 30, 2025.
Please see the attached addendum titled "Attachment C - Res 2:Exhibit 3 Addendum to Authorized FTE Listing with Personnel Summary" for a list of changes to staffing after May 13, 2022, which is summarized in the table below.
NEXT STEPS
If approved by the City Council, staff will develop the final Adopted Budget document, incorporating any required changes.
FISCAL IMPACT
The Fiscal Year 2022-23 Proposed Budget includes $279,022,291 in total Revenues across all funds ($130,606,274 General Fund) and $290,552,348 in total Expenditures across all funds ($129,690,628 General Fund). The proposed expenditures will be funded by $277,516,806 in revenues and $13,035,542 in beginning
Date: June 14, 2022
Subject: HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS APPROVING THE FISCAL YEAR 2022-23 BUDGET; FISCAL YEAR 2022-2023 POSITIONS AND SALARIES; THE BLUE ROCK SPRINGS GOLF COURSE FEE AND CHARGES SCHEDULE; THE
PURCHASE OF CITY VEHICLES AND EQUIPMENT SCHEDULED AND FUNDED FOR REPLACEMENT IN FISCAL YEAR 2022-23; AND THE MISCELLANIOUS GOODS, SUPPLIES AND EQUIPMENT PURCHASE ORDERS FY 2022-23
fund balance.
Approval of this item accepts the Fiscal Year 2022-23 Proposed Budget and allows staff to move forward with finalizing the Adopted Budget.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Attachment A - Transmittal Letter
2. Attachment B - Res 1 Budget Resolution - FY 22-23 CAO Stamp
3. Attachment B - Res 1:Exhibit 1 - Addendum
4. Attachment C - Res 2: Positions and Salaries Resolution - FY 22-23
5. Attachment C - Res 2: Exhibit 1 Authorized FTE Listing with Personnel Summary
6. Attachment C - Res 2: Exhibit 2 Salary Schedule
7. Attachment C - Res 2:Exhibit 3 Addendum to Authorized FTE Listing with Personnel Summary
8. Attachment D - Res 3: Golf Fee Resolution - FY 22-23
9. Attachment D - Res 3: Exhibit 1 Golf Fee - FY 22-23
10. Attachment E - Res 4: Fleet Resolution - FY 22-23
11. Attachment F - Res 5: Piggybacked POs Resolution FY 22-23
CONTACT
Rekha Nayar, Finance Director; (707) 648-5433
[email protected]
Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590
DATE: May 13, 2022
TO: Mayor, City Council and Residents of Vallejo FROM: Michael Malone, City Manager
SUBJECT: City of Vallejo Fiscal Year 2022-2023 Proposed Budget
_______________________________________
Mayor, Council, and members of the community,
As one of my first actions as your new City Manager, I am pleased to present you with the FY 22-23 budget for the City of Vallejo.
The last two years have been nothing short of challenging here in Vallejo, but I am pleased to say that we have finally begun to reach a point of stability and growth since the early days of Covid. Many changes have taken place in the last few weeks, such as appointing interim Staff into permanent roles, including myself. I see these changes as a sign of the wonderful things to come and a powerful opportunity to strengthen and grow our City internally and externally.
The total Citywide FY 22-23 budget is $291M, with General Fund expenditures of $130M and $65M in the Water Fund. Projected General Fund revenue are $131M, which is an increase of 8.9% compared to FY 21-22 Adopted Budget. The FY 22-23 budget remains a structurally balanced budget.
In this budget we are proposing to restore service levels diminished during the pandemic, rebuild reserves, and work to implement postponed capital projects.
Major tax revenues continue to modestly grow and have leveled out at their pre-pandemic levels with a V curve, supported by new federal and state grants. Due to surging inflation, a dramatic jump in the global price of crude oil and monetary tightening by the Federal Reserve, we are cautiously forecasting a slight increase in revenue for the coming fiscal year.
SUBJECT: FY 22-23 Proposed Budget
DATE: May 13, 2022
Despite the challenges we faced, we were able to accomplish quite a bit as a city. In the City Managers' Office, we organized a successful council goal setting for the upcoming year. We completed the North Mare Island DDA, allowing developmen t to begin in the Connolly Corridor on the island again after many years of slow to no growth. My office has also started the process of hiring Houselessness and Youth coordinators that will allow us to begin addressing Council's initiative to offer more s ervices to the Vallejo community in these areas. We have also organized 53 volunteer cleanups to beautify our City once again. As your new City Manager, I know we must begin to engage our citizens far more than we ever have in the past, especially since the onset of Covid that has kept us all apart for far too long. We kicked off our community outreach and engagement with a brief yet robust community engagement program to quickly identify alternative locations for our Police Department headquarters. In partnership with the City Attorney's office, we have also launched the outreach for the Police Oversight Model (POM). I am also excited to share with you that the process of getting back into the community has begun with our commitment to having an outreach tent at the local Farmers Market on Georgia Street one Saturday a month. You can expect to see department heads and Staff out there to re-connect with community members and share important information and updates about the City.
During the most recent goal-setting, Council identified Economic Development as one of their top priorities in the upcoming fiscal year, and I am happy to announce that the following ED projects are coming to fruition. Seka Hills, Blue Rock Springs Golf Course, and the Strategic Plan for a 5-year Roadmap are just a sampling of the exciting things to come for Economic Development in our City.
The City Attorney's office has its own successes to celebrate in the last fiscal year as well.
They have settled or achieved dismissals in 25 liti gation cases, filed approximately 11 criminal misdemeanor cases for illegal dumping through the Neighborhood Law Program, and several nuisance abatement/receivership cases relating to code violations on private property and were awarded (or collected) $458,976 in fines, penalties, costs, and sanctions. As I had mentioned previously, they were also the lead office for the police reform efforts, including collaborative efforts with the CalDOJ, initiating policy review and completing policy updates, completing police oversight research, and spearheading the community engagement for the POM.
In 2021, our Public Works Department also had plenty to be proud of, securing over $5.2M in grant funding for Capital Improvement Projects through various grants, completing construction of the Sacramento Street Bridge, and working in conjunction with Recology, Caltrans, Wotha and Conservation Core to host two Free Dump Days for Vallejo residents.
After a few winter and spring storms, we also experienced pavement issues that led to the City issuing a Request for Proposals for pothole repair, which closed on April 20, and I am happy to report that Staff is in the process of executing a contract with JetPatcher for construction in Summer 2022. Until a contractor is on board, Public Works
SUBJECT: FY 22-23 Proposed Budget
DATE: May 13, 2022
maintenance staff will continue performing ongoing pavement repairs on local residential and collector streets.
Our Water Department also had a very successful year; in addition to delivering over 5- million gallons of safe drinking water to Vallejo Water customers, they were also successful in securing over $2.5M in grant funding for infrastructure improvements reducing the financial burden on ratepayers and demonstrating Vallejo Water's strong reputation for delivering results. This fiscal year t he Water Department will continue its commitment to addressing the aging infrastructure and catching up on previously deferred maintenance. They have already launched the implementation of bond‐ funded capital improvements, such as water main replacements, plant improvements, tank replacements, and new technologically advanced metering systems. In addition, they continue to keep their sights on water conservation as California navigates through this current drought, all while delivering exceptional service and high-quality drinking water to Vallejo Water customers.
Our Fire Department continued to provide exceptional service through the last fiscal year, and thanks to Fire Chief Kyle Long, the Department was able to reopen Station 26, which was a casualty of the bankruptcy over a decade ago. They have also moved forward with purchasing a Tone Alert System for all stations, ensuring that our fighter fighters always get the call when they are needed. They also relaunched the First Responder Billing program and were the recipients of a $6M SAFER Grant Award.
Looking at FY FY 22 -23, the Fire Department is looking forward to launching projects such as a Feasibility Study for reopening Station 28 (Mare Island), completing an EMS Feasibility Study, and completing the Firefighter Recruit Academy. They will also be exploring a weed abatement implementation pilot project.
Our Police Department has made notable strides in the last year with its reform efforts and meeting the 45 recommendations outlined in the OIR report. They also expanded the Automated License Plate Reader (ALPR) coverage throughout City and added CCTV cameras. Additionally, they updated their Use of Force Policy and drafted ordinances as a result of community concerns regarding sideshows, ghost guns, and catalytic converter thefts. The Police Department was also the recipient of $2M in grant funds. At the most recent budget workshop, they were also proud to announce that they fully transitioned their radio system to East Bay Regional Communications System Authority (EBRCSA), with the assistance of our exception IT Department.
Lastly, I want to address the City's commitment to prioritizing recruitment, retention, morale‐building, and team ‐building efforts. As a collaboration between the departments and Human Resources, the City has hired 110 new employees, and while that is a far cry from where we need to be with our staffing, it is a step in the right direction. We also look forward to welcoming a new Human Resources Director soon, which will further add to
SUBJECT: FY 22-23 Proposed Budget
DATE: May 13, 2022
the stability of our City. In addition, we will continue to work on creating a collaborative and progressive work environment that is attractive to current and potential employees.
In closing, we will be requesting Council approval of the proposed budget on May 24th. If you have not had a chance to watch the Special City Council Meeting where each Department spoke about their accomplishments and upcoming projects, I encourage you to do so by clicking here.
I and ACM's Hayes and Davis with support of our dedicated Department Heads, Manager, and their staff look forward to serving the City Council and the people of Vallejo in the coming year, and I am optimistic that together we can accomplish anything! Respectfully submitted,
Michael Malone,
City Manager
ATTACHMENT B
RESOLUTION NO. _________ N.C.
RESOLUTION APPROVING THE BUDGET FOR THE CITY OF VALLEJO FOR FISCAL YEAR 2022-2023
WHEREAS, in accordance with City Charter Section 701, the City Manager has submitted the Proposed Budget for Fiscal Year 2022-2023 (“Proposed Budget”), consisting of the recommended expenditures, estimated revenues and an explanatory budget message and including the budget for the Vallejo Housing Authority and the Capital Improvement (CIP) Budgets; and
WHEREAS, in accordance with City Charter Section 702, the City Council published a general summary of the Proposed Budget, information as to the times and places where copies of the Proposed Budget were available for inspection by the public, and the time and place for two public hearings on the Proposed Budget; and WHEREAS, the expenditures provided in said Proposed Budget, together with any revisions to it, are within the expenditure limitations imposed by Article XIII B of the California Constitution; and
WHEREAS, the City Council conducted two public hearings on the Proposed Budget, the first on May 24, 2022 and the second on June 14, 2022, at which times any and all members of the public were afforded an opportunity to express their views:
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby adopts the City of Vallejo Fiscal Year 2022-2023 Budget in accordance with the following provisions and authorities:
1. Appropriations - Appropriations are adopted as set forth in the City of Vallejo Proposed Budget Fiscal Year 2022-2023 published May 13, 2022 as amended by the items shown on Exhibit 1 to this Resolution.
2. Level of Budgetary Control - Budgetary control is established at the following levels: a) General Fund – Department level; b) Other Funds – Fund level; and Capital Projects – Department level. The City Manager may authorize line item budget transfers within a General Fund department, or within a fund other than the General Fund, consistent with the City Charter, the Vallejo Municipal Code and this Resolution.
3. Budget Revisions – Pursuant to City Charter Sec. 703, at any time during the fiscal year, the City Manager may transfer part or all of any unencumbered appropriation balance among programs within a department, office or agency. Such transfers shall be reported in writing to the City Council. Upon written request by the City Manager, the Council, after being given one week’s notice of intention to do so, may by resolution transfer part or all of any unencumbered appropriation balance from one department, office or agency to another or may appropriate available funds not included in the budget.
4. Grant Funds, Multiyear Operational Projects, and Donation Funds. The City Manager is authorized to carry over and re-appropriate into FY 2022-2023 any unexpended appropriations remaining from FY 2021-2022 for grant projects, multiyear operational projects (MYOP), and donation funds.
5. Encumbrances - All encumbrances for valid purchase orders and contracts in effect as of June 30, 2022, will remain in effect in the following Fiscal Year 2022- 2023. The City Manager is authorized to increase the FY 2022-2023 budget appropriations in the amount of the outstanding encumbrances for valid purchase orders and contracts as of June 30, 2022. The City Council re-appropriates the encumbrances in the same amounts and into the same accounts in the Funds as they existed on June 30, 2022.
6. Authorized Payments – The City Manager and City Attorney are hereby authorized to make payments to/for: all utility payments and telephone charges; rents and lease payments; claims and litigation settlements, judgments, court orders, legal costs and outside counsel fees; pass through loans, grants and payments; membership dues, periodical subscriptions and software subscriptions; employee reimbursements, e.g. tuition, professional development, auto mileage; retirement contributions and benefit payments; refunds to City customers; permits and fees paid to governmental or regulatory agencies.
7. Donations - The City Manager is authorized to receive and accept:
a. cash donations for specific purposes, to deposit such donations in trust funds, and to expend such donations for the purpose for which the donation was made; and
b. in kind/non-cash donations that would serve a useful purpose in the provision of City services.
c. City Manager can appropriate and spend up to $100,000 without additional city council approval.
8. Grants - The City Manager is authorized to submit grant applications for activities within the jurisdiction of the City. The City Manager is authorized to accept such grants, to expend grant funds if the funds have been appropriated, and to implement the actions required by any grant for projects and programs within the City's jurisdiction.
9. Inventory and Accounts Receivable - The City Manager is authorized to conduct a physical inventory, analyze receivables for collection, and to reconcile related financial records accordingly.
10.Debt - The City Manager is authorized to amend the Budget to reflect all required debt service requirements and payments, bond covenants or other applicable requirements, laws and regulations.
11.Short-term Inter-fund Borrowing - The City Manager is authorized to transfer cash on a daily basis to support funds with a negative cash position so long as the borrowing is paid back within one year, except for capital grant funds because grantor may not provide city with reimbursement of expended funds within the one year period.
12.Transfers and Reserves - The City Manager is authorized to make transfers among funds and reserves in accordance with the City Charter, the Vallejo Municipal Code, this resolution, and the Budget for Fiscal Year 2022-2023.
13.Completed or Inactive CIP Projects - Annually, completed or inactive projects will be closed, except for projects that have existing litigation or payment disputes. An inactive project is defined as one where transaction activity is less than $1,000 over the prior three years. The City Manager, or his or her designee, is authorized to close a project(s) and to process the necessary documentation to close inactive projects.
14.Insurance – The City Manager is authorized to procure insurance coverage in such amounts and with such self-insured retentions as is deemed prudent and necessary for the City, in amounts consistent with this budget.
15.Claims and Judgments - The City Manager and City Attorney are hereby authorized to pay claims and judgments as otherwise authorized by Council Resolution, a valid court order, or a stipulated judgment entered into pursuant to direction given by this Council in closed session.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 14, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
ATTACHMENT B
EXHIBIT 1
at 06-14-2022
FY 2022-2023 Proposed Budget
Changes from 5-13-22
Project# Revenue Expenditure Reserves Net
General Fund
Expenditures
Public Works
Salaries- IBEW (68,933)
Benefits (51,499)
General Cost Distribution 120,432
- - - -
Total, General Fund Adjustments - - - - Other Funds
Corporation Shop Fund #501
Salaries- IBEW 68,933
Benefits 51,499
General Cost Distribution (120,432)
- - - -
Total, Other Funds Adjustments - - - - City of Vallejo
1 of 1
RESOLUTION NO. ______ N.C.
FISCAL YEAR 2022-2023 POSITIONS AND SALARIES RESOLUTION WHEREAS, Vallejo Municipal Code Section 2.60.340 requires the City Council adopt an official salary plan through adoption of the annual positions and salaries ordinance or resolution which shall continue or abolish positions which existed on the last day of the preceding fiscal year; create new positions and prescribe the number of regular positions authorized for each department, division, branch, section and other unit of the City’s organization; and
WHEREAS, the City Council has reviewed the supplementary information to the Proposed Budget for Fiscal Year (FY) 2022-2023, containing the Salary Plan; NOW, THEREFORE, BE IT RESOLVED by the City Council that the positions as set forth in Exhibit 1 to this Resolution and amended items shown on Exhibit 3 to this Resolution are authorized and funded for FY 2022-2023.
BE IT FURTHER RESOLVED that the City Manager is authorized to retain interim, part- time, temporary or seasonal personnel within the amounts appropriated for such purposes. In addition, to enable quick response in the City’s difficult fiscal conditions, the City Manager, after review by the Human Resources Director and the Finance Director, is authorized to respond to staffing vacancies by either under filling them or using current staff that are at other similar pay level positions as long as there are sufficient monies remaining in the current budget.
BE IT FURTHER RESOLVED that the City Manager is further authorized to reassign authorized staffing positions within a department and within the same fund as long as there is no net change to authorized staffing positions and no change in the total expenditures appropriated for the department or fund.
BE IT FURTHER RESOLVED by the City Council that the salary schedule as set forth in the supplementary information to the Proposed Budget for FY 2022-2023 and attached to the Resolution as Exhibit 1 and Exhibit 2, with any salary and benefit adjustment authorized by the Proposed Budget for FY 2022-2023 adopted concurrently with this Resolution shall be the Official FY 2022-2023 Salary Plan (Salary Plan) for the City of Vallejo; and
BE IT FURTHER RESOLVED that the positions contained therein shall be continued from FY 2021-2022 to FY 2022-2023, and that any new positions created shall be as reflected therein, and such Salary Plan.
BE IT FURTHER RESOLVED that the City Manager is authorized to adjust staffing levels in the Police and Fire Training Academies based on projected vacancies.
BE IT FURTHER RESOLVED that the City Manager is authorized to adjust staffing levels for temporary staffing (extra-help) positions based on projected total budget amount available.
BE IT FURTHER RESOLVED that the City Manager is authorized to adjust any appropriation made in the approved budget to reflect changes from amounts budgeted for updated labor, cost plan, and risk management changes, such as retirement rates, payroll taxes, health benefits, fleet costs, and risk management costs from designated funds or reserves.
BE IT FURTHER RESOLVED that the City Manager is authorized to adjust staffing levels for renewals, expansions, or reductions to fully offset City Council-approved operating grants or externally funded programs (EFP). Grant/EFP positions shall be terminated upon completion or cancellation of the grant/EFP, unless specifically continued by a resolution that includes a source of replacement funding. Any existing positions which were approved based on the assumption of the City receiving a grant or other reimbursements must have continued funding verified prior to filling the position.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 14, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Personnel Summary
Authorized Full-time Equivalent (FTE) Listing
Proposed
Amended Amended Adopted Amended Changes Proposed
General Fund
Legislative 8.00
8.00 8.00
8.00 -
8.00 Ex
ecutive
City Manager 13.00 13.00 12.00 16.00 -
16.00 City Clerk 3.00
3.00 3.00
3.00 -
3.00 I
nformation Technology 13.00 13.00 11.00 12.00 -
12.00 Economic Development 5.00
5.00 -
-
-
-
Legal
13.00 13.00 13.00 14.00 -
14.00 Finance 21.00 21.00 22.00 24.00 -
24.00 Human Resources 14.00 14.00 14.00 15.00 -
15.00 Planning & Development Services 24.00 24.00 30.00 31.00 -
31.00 Police 175.00 187.00 189.00 201.00 - 201.00
Fire 108.00 108.00 99.00 109.00 (1.00) 108.00
Public Works 73.50 73.50 73.50 74.00 -
74.00 470.50 482.50 474.50 507.00 (1.00)
506.00
Enterprise Funds
Water 101.50 107.50 108.50 120.00 1.00 121.00
Information Technology -
-
1.00 -
- -
F
inance 17.00 17.00 17.00 17.00 -
17.00 Human Resources -
-
1.00 1.00
-
1.00 Subtotal
, Water 118.50 124.50 127.50 138.00 1.00 139.00
Marina 4.00
4.00 1.00
-
-
-
Par
king 1.00
1.00 1.00
1.00 (1.00)
-
123.50
129.50 129.50 139.00 -
139.00
Economic Development Funds
Mare Island CFDs 2.00 2.00 2.00 2.00 -
2.00 2.00 2.00 2.00 2.00 -
2.00 Public Works Funds
Landscape Districts 5.00
5.00 5.00
5.00 -
5.00 Cor
p Yard 8.00
8.00 8.00
8.00 -
8.00 13.00
13.00 13.00 13.00 -
13.00 Other Funds
Housing 15.00 15.00
15.00 15.00
-
15.00 Sel
f Insurance 5.00
5.00 5.00
5.00 -
5.00 20.00
20.00 20.00 20.00 -
20.00 TOTAL 629.00 647.00 639.00 681.00 (1.00) 680.00 - - -
-
Note: Detailed FTE information by classification and department can be found in the Appendix.
FY 22-23FY 19-20 FY 20-21 FY 21-22
Temporary & Part-time Authorized Positions
The Personnel Summary/Authorized FTE Listing does not reflect temporary and part-time positions required to be paid through City payroll. These positions include interns, administrative, manual and nonmanual temporary positions, and Police Cadets and Firefighter Trainee authorizations.
These temporary and part-time position authorizations generally fluctuate throughout the year as business needs change. As such, The City Manager has the authority to adjust staffing levels for temporary staffing positions, subject to budgetary constraints.
Multi-Level Authorizations
All positions in the Personnel Summaries/Authorized FTE Listings by Department that are authorized at multiple levels, where promotion is dependent on an employee obtaining certification or similar criteria not in the City's control, or other circumstances warrant, are required to be listed below and are referred to as "Multi-Level Authorizations":
Housing Specialist I/II Assistant Engineer/ Associate Civil Engineer Communications Operators I/II Instrument Technician I/II Maintenance Worker I/II Water Maintenance Worker I/II
ATTACHMENT C
EXHIBIT 1
Appendix: Personnel Summary
Legislative, Executive and Legal Departments
Proposed
Group Amended Amended Adopted Amended Changes Proposed
GENERAL FUND:
LEGISLATIVE
MAYOR & COUNCIL
Mayor MAYOR 1.00 1.00 1.00 1.00 - 1.00 City Council COUNCIL 6.00 6.00 6.00 6.00 - 6.00 Executive Assistant to the Mayor EXEC 1.00 1.00 1.00 1.00 - 1.00 Total Legislative 8.00 8.00 8.00 8.00 - 8.00
EXECUTIVE
CITY MANAGER
City Manager EXEC 1.00 1.00 1.00 1.00 - 1.00 Assistant City Manager EXEC 1.00 1.00 1.00 2.00 - 2.00 Assistant to the City Manager EXEC 2.00 2.00 2.00 2.00 - 2.00 Executive Assistant to the City Manager EXEC 1.00 1.00 1.00 1.00 - 1.00 Organizational Development Manager EXEC - - - 1.00 - 1.00 Real Property and Asset Manager CAMP 1.00 1.00 - - - - Administrative Clerk II-C CAMP 1.00 1.00 1.00 1.00 - 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II CAMP 2.00 2.00 2.00 3.00 1.00 4.00 Administrative Analyst II (Ltd term expires 6/30/25) * CAMP - - - 1.00 - 1.00 Community and Volunteer Coordinator CAMP 1.00 1.00 1.00 1.00 - 1.00 Communications and Public Information Officer EXEC 1.00 1.00 1.00 1.00 - 1.00 Special Advisor to the City Manager (Ltd term expires 6/30/22) E XEC 1.00 1.00 1.00 1.00 (1.00) -
13.00 13.00 12.00 16.00 - 16.00
CITY CLERK
City Clerk EXEC 1.00 1.00 1.00 1.00 - 1.00 Deputy City Clerk CAMP 1.00 1.00 1.00 1.00 - 1.00 Contracts & Records Technician CAMP 1.00 1.00 1.00 1.00 - 1.00
3.00 3.00 3.00 3.00 - 3.00
INFORMATION TECHNOLOGY
Chief Innovation Officer EXEC 1.00 1.00 1.00 1.00 - 1.00 IT Project Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Information Systems Manager CAMP 3.00 3.00 2.00 2.00 - 2.00 Network Administrator CAMP 1.00 1.00 1.00 1.00 - 1.00 IS Services Specialist IBEW 1.00 1.00 1.00 1.00 - 1.00 Media Services Specialist CAMP 1.00 1.00 - 1.00 - 1.00 IS Support Technician II IBEW 3.00 3.00 3.00 3.00 - 3.00 IS Support Technician I IBEW 1.00 1.00 1.00 1.00 - 1.00 Administrative Clerk II IBEW 1.00 1.00 1.00 1.00 - 1.00
13.00 13.00 11.00 12.00 - 12.00 Water Fund 401
Information Systems Manager CAMP - - 1.00 - - - - - 1.00 - - -
ECONOMIC DEVELOPMENT (A)
Economic Development Program Manager CAMP 2.00 2.00 - - - - Sr. Comm. Development Analyst IBEW 1.00 1.00 - - - - Administrative Analyst II CAMP 1.00 1.00 - - - - Secretary IBEW 1.00 1.00 - - - -
5.00 5.00 - - - - Subtotal Executive, General Fund 34.00 34.00 27.00 31.00 - 31.00 (A) Economic Development functions transferred under the Planning and Development Services Department in FY2021-22. * Funded by ARPA expires 6/30/25
FY 22-23FY 21-22FY 20-21FY 19-20
Appendix: Personnel Summary
Legislative, Executive and Legal Departments
Proposed
Group Amended Amended Adopted Amended Changes Proposed
FY 22-23FY 21-22FY 20-21FY 19-20
EXECUTIVE (continued)
HOUSING/SECTION 8 Fund 121
Housing & Community Development Program Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Housing Project Developer CAMP - 1.00 1.00 1.00 - 1.00 Housing Specialist Supervisor IBEW - 2.00 2.00 2.00 (1.00) 1.00 Housing Specialist I / II IBEW 7.00 - - - 6.00 6.00 Sr. Housing Specialist IBEW - 6.00 6.00 6.00 (5.00) 1.00 Sr. Housing Specialist IBEW 1.00 - - - - - Administrative Manager CAMP 1.00 1.00
Administrative Analyst II CAMP 3.00 2.00 2.00 2.00 (1.00) 1.00 Secretary IBEW 1.00 1.00 1.00 1.00 - 1.00 Sr. Community Dev. Analyst IBEW - - - - - - Admin Clerk II IBEW 2.00 2.00 2.00 2.00 - 2.00
15.00 15.00 15.00 15.00 - 15.00 SELF INSURANCE Fund (A)
Risk Manager / Safety Officer EXEC 1.00 1.00 - - - - Administrative Analyst II CAMP 3.00 3.00 - - - - Admin Clerk II-C CAMP 1.00 1.00 - - - -
5.00 5.00 - - - - Total Executive 54.00 54.00 42.00 46.00 - 46.00 LEGAL
CITY ATTORNEY
City Attorney EXEC 1.00 1.00 1.00 1.00 - 1.00 Chief Assistant City Attorney EXEC 1.00 1.00 1.00 1.00 - 1.00 Asst. City Attorney II-E EXEC 1.00 1.00 1.00 1.00 - 1.00 Asst. City Attorney II CAMP 1.00 2.00 2.00 3.00 - 3.00 Deputy City Attorney II CAMP 2.00 2.00 2.00 2.00 - 2.00 Deputy City Attorney I CAMP 2.00 1.00 1.00 1.00 - 1.00 Law Office Supervisor EXEC 1.00 1.00 1.00 1.00 - 1.00 Executive Secretary-C CAMP - - 1.00 1.00 - 1.00 Senior Administrative Clerk-C CAMP 1.00 1.00 - - - - Paralegal CAMP - 3.00 3.00 3.00 - 3.00 Legal Secretary CAMP 3.00 - - - - - Total Legal 13.00 13.00 13.00 14.00 - 14.00
TOTAL LEGISLATIVE,
EXECUTIVE AND LEGAL 75.00 75.00 63.00 68.00 0.00 68.00
(A) Risk Management functions transferred under the Human Resources Department in FY2021-22.
Appendix: Personnel Summary
Finance Department
Proposed
Group Amended Amended Adopted Amended Changes Proposed
GENERAL FUND:
ACCOUNTING
Finance Director EXEC 1.00 1.00 1.00 1.00 - 1.00 Assistant Finance Director EXEC 1.00 1.00 1.00 1.00 - 1.00 Deputy Finance Director EXEC - - - 1.00 - 1.00 Auditor Controller CAMP 1.00 - - - - - Finance Manager (Ltd term expires 6/30/25) (A) CAMP - - - 1.00 - 1.00 Finance Manager CAMP 1.00 1.00 1.00 - - - Purchasing Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Accounting Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II (Ltd term expires 6/30/25) * CAMP - - 1.00 1.00 - 1.00 Senior Accountant IBEW 3.00 4.00 4.00 5.00 - 5.00 Accountant IBEW 3.00 4.00 4.00 5.00 - 5.00 Payroll Supervisor IBEW 1.00 1.00 1.00 - - - Executive Secretary-C CAMP 1.00 1.00 1.00 1.00 - 1.00 Accounting Technician IBEW 3.00 3.00 3.00 3.00 - 3.00 Accounting Clerk II IBEW 1.00 - - - - -
19.00 19.00 20.00 22.00 - 22.00
COMMERCIAL SERVICES
Senior Accountant IBEW 1.00 1.00 1.00 1.00 - 1.00 Customer Service Representative IBEW 1.00 1.00 1.00 1.00 - 1.00
2.00 2.00 2.00 2.00 - 2.00 Subtotal, General Fund 21.00 21.00 22.00 24.00 - 24.00 WATER FUND:
WATER BILLING & COLLECTION
Customer Service Supervisor IBEW 1.00 1.00 1.00 1.00 - 1.00 Accounting Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Accountant IBEW 1.00 1.00 1.00 1.00 - 1.00 Sr. Customer Service Representative IBEW 1.00 1.00 1.00 1.00 - 1.00 Customer Service Representative IBEW 5.00 5.00 5.00 5.00 - 5.00
9.00 9.00 9.00 9.00 - 9.00
WATER METER READING
Meter Reader IBEW 5.00 5.00 5.00 5.00 - 5.00 Sr.Meter Reader IBEW 1.00 1.00 1.00 1.00 - 1.00 Utility Field Representative IBEW 2.00 2.00 2.00 2.00 - 2.00
8.00 8.00 8.00 8.00 - 8.00 Subtotal, Water Fund 17.00 17.00 17.00 17.00 - 17.00 TOTAL DEPARTMENT 38.00 38.00 39.00 41.00 - 41.00 (A) Funded by ERP Project expires 6/30/25
* Funded by ARPA expires 6/30/25
FY 22-23FY 21-22FY 19-20 FY 20-21
Appendix: Personnel Summary
Human Resources
Proposed
Group Amended Amended Adopted Amended Changes Proposed
GENERAL FUND:
HUMAN RESOURCES
Human Resources Director EXEC 1.00 1.00 1.00 1.00 - 1.00 Assistant Human Resources Director EXEC 1.00 1.00 1.00 1.00 - 1.00 HR Program Manager EXEC 4.00 4.00 4.00 1.00 - 1.00 Employee and Labor Relations Officer EXEC - - - 1.00 - 1.00 Senior Personnel Analyst CAMP 1.00 1.00 1.00 2.00 - 2.00 Administrative Analyst II CAMP - - - 1.00 - 1.00 HR Information System Analyst CAMP - - - 1.00 - 1.00 Personnel Analyst II CAMP 3.00 3.00 3.00 3.00 - 3.00 Personnel Technician CAMP 3.00 3.00 2.00 2.00 - 2.00 Personnel Analyst II (Ltd term expires 6/30/25) * CAMP - - - 1.00 - 1.00 Executive Secretary-C CAMP - - 1.00 1.00 - 1.00 Admin Clerk II-C CAMP 1.00 1.00 1.00 - - - Subtotal, General Fund 14.00 14.00 14.00 15.00 - 15.00 Water Fund 401
Personnel Analyst II CAMP - - 1.00 1.00 - 1.00 - - 1.00 1.00 - 1.00 SELF INSURANCE Fund (A)
Risk Manager / Safety Officer EXEC - - 1.00 1.00 - 1.00 Administrative Analyst II CAMP - - 3.00 3.00 - 3.00 Admin Clerk II-C CAMP - - 1.00 1.00 - 1.00 Subtotal, Self Insurance - - 5.00 5.00 - 5.00 TOTAL DEPARTMENT 14.00 14.00 20.00 21.00 - 21.00 (A) Risk Management functions transferred under the Human Resources Department in FY2021-22. * Funded by ARPA expires 6/30/25
FY 22-23FY 19-20 FY 20-21 FY 21-22
Appendix: Personnel Summary
Planning & Development Services Department
Proposed
Group Amended Amended Adopted Amended Changes Proposed
GENERAL FUND:
ADMINISTRATION
Community Development Director EXEC 1.00 - - - - - Planning & Development Services Director EXEC - 1.00 1.00 1.00 - 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 1.00 - 1.00
3.00 3.00 3.00 3.00 - 3.00
BUILDING
Chief Building Official CAMP 1.00 1.00 1.00 1.00 - 1.00 Building Inspection Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Building Inspection Supervisor IBEW 1.00 1.00 1.00 1.00 - 1.00 Building Inspector II IBEW 4.00 4.00 4.00 4.00 - 4.00 Development Permit Coordinator CAMP 1.00 1.00 1.00 1.00 - 1.00 Plan Check Engineer IBEW 1.00 1.00 1.00 1.00 - 1.00 Building Permit Technician I IBEW 1.00 1.00 1.00 1.00 - 1.00 Building Permit Technician II IBEW 1.00 1.00 1.00 1.00 - 1.00 Secretary IBEW 1.00 1.00 1.00 1.00 - 1.00
12.00 12.00 12.00 12.00 - 12.00
PLANNING
Planning Manager CAMP 2.00 2.00 2.00 2.00 - 2.00 Principal Planner CAMP 1.00 1.00 1.00 1.00 - 1.00 Senior Planner CAMP 2.00 2.00 2.00 2.00 - 2.00 Associate Planner IBEW 3.00 3.00 3.00 3.00 - 3.00 Planning Technician (A) IBEW 1.00 1.00 1.00 1.00 - 1.00
9.00 9.00 9.00 9.00 - 9.00
ECONOMIC DEVELOPMENT (B)
Economic Development Manager CAMP - - - 1.00 - 1.00 Economic Development Program Manager CAMP - - 2.00 3.00 - 3.00 Real Property and Asset Manager CAMP - - 1.00 - - - Sr. Comm. Development Analyst IBEW - - 1.00 1.00 - 1.00 Administrative Analyst II CAMP - - 1.00 1.00 - 1.00 Secretary IBEW - - 1.00 1.00 - 1.00 - - 6.00 7.00 - 7.00 TOTAL DEPARTMENT 24.00 24.00 30.00 31.00 - 31.00 (A)
(B)
FY 22-23FY 21-22FY 20-21
One (1) Vacant Planning Technician position defunded in FY2022-23 FY 19-20
Economic Development functions transferred under the Planning and Development Services Department in FY2021-22 Appendix: Personnel Summary
Fire Department
Proposed
Group Amended Amended Adopted Amended Changes Proposed
GENERAL FUND:
ADMINISTRATION
Fire Chief EXEC 1.00 1.00 1.00 1.00 - 1.00 Deputy Fire Chief EXEC 2.00 2.00 2.00 1.00 - 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Manager CAMP - - - 1.00 - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 - - - Administrative Clerk II CAMP - - - 1.00 - 1.00
5.00 5.00 5.00 5.00 - 5.00
SUPPRESSION
Battalion Chief IAFF 3.00 3.00 3.00 3.00 - 3.00 Fire Captain IAFF 21.00 21.00 21.00 24.00 - 24.00 Fire Engineer IAFF 21.00 21.00 21.00 24.00 - 24.00 Firefighter IAFF 31.00 31.00 31.00 25.00 (1.00) 24.00 Firefighter (Limited Term) (A) IAFF 21.00 21.00 12.00 21.00 - 21.00
97.00 97.00 88.00 97.00 (1.00) 96.00
PREVENTION
Fire Prevention Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Fire Prevention Inspector IBEW 2.00 2.00 2.00 3.00 - 3.00 Secretary IBEW 1.00 1.00 1.00 1.00 - 1.00
4.00 4.00 4.00 5.00 - 5.00
TRAINING
Battalion Chief IAFF 1.00 1.00 1.00 1.00 - 1.00
1.00 1.00 1.00 1.00 - 1.00
EMERGENCY MEDICAL SERVICES
Fire Captain IAFF 1.00 1.00 1.00 1.00 - 1.00
1.00 1.00 1.00 1.00 - 1.00 TOTAL DEPARTMENT 108.00 108.00 99.00 109.00 (1.00) 108.00 Staffing subtotals by type:
Sworn 102.00 102.00 93.00 101.00 (1.00) 100.00 Unsworn 6.00 6.00 6.00 8.00 - 8.00 Total 108.00 108.00 99.00 109.00 (1.00) 108.00 (A)
Nine (9) Firefighter positions funded by 2020 SAFER grant expire February 26, 2025 Twelve (12) Firefighter positions funded by 2018 SAFER grant expire March 10, 2023; FY 19-20 FY 20-21 FY 21-22 FY 22-23
Appendix: Personnel Summary
Police Department
Proposed
Group Amended Amended Adopted Amended Changes Proposed
GENERAL FUND:
PUBLIC SAFETY
Police Chief EXEC 1.00 1.00 1.00 1.00 - 1.00 Deputy Police Chief EXEC - 2.00 2.00 2.00 - 2.00 Police Captain (A) VPOA 3.00 3.00 3.00 3.00 - 3.00 Police Lieutenant (B) VPOA 8.00 8.00 8.00 8.00 - 8.00 Police Sergeant VPOA 13.00 13.00 13.00 13.00 - 13.00 Police Corporal (C) VPOA 12.00 12.00 12.00 12.00 - 12.00 Police Officer VPOA 84.00 84.00 84.00 84.00 - 84.00 Police Officer (Ltd 4-yr term) (D) VPOA - 8.00 8.00 8.00 - 8.00 121.00 131.00 131.00 131.00 - 131.00 Administrative Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II CAMP 2.00 3.00 3.00 4.00 - 4.00 Administrative Analyst I CAMP 1.00 2.00 2.00 2.00 - 2.00 Administrative Clerk II-C CAMP 1.00 1.00 1.00 1.00 - 1.00 Communications Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Communications Supervisor IBEW 4.00 4.00 4.00 4.00 - 4.00 Communications Operator I/II IBEW 16.00 16.00 16.00 16.00 - 16.00 Executive Secretary-C CAMP 1.00 1.00 2.00 2.00 - 2.00 Senior Police Assistant IBEW 1.00 1.00 1.00 1.00 - 1.00 Police Assistant IBEW 5.00 5.00 7.00 11.00 - 11.00 Police Assistant (Ltd term expires 6/30/25) * IBEW - - - 3.00 - 3.00 Forensic Analyst IBEW - - - 1.00 - 1.00 Police Clerk IBEW 11.00 11.00 10.00 12.00 - 12.00 Police Records Supervisor IBEW 1.00 1.00 - - - - Police Records Manager CAMP - - 1.00 1.00 - 1.00 Crime Analyst IBEW 1.00 1.00 1.00 2.00 - 2.00
46.00 48.00 50.00 62.00 - 62.00
CODE ENFORCEMENT
Police Lieutenant VPOA 1.00 1.00 1.00 1.00 - 1.00 Sr. Code Enforcement Officer IBEW 1.00 1.00 1.00 1.00 - 1.00 Code Enforcement Officer IBEW 4.00 4.00 4.00 4.00 - 4.00 Police Clerk IBEW 1.00 1.00 1.00 1.00 - 1.00 Secretary IBEW 1.00 1.00 1.00 1.00 - 1.00
8.00 8.00 8.00 8.00 - 8.00 TOTAL DEPARTMENT 175.00 187.00 189.00 201.00 - 201.00 (A)
(B)
(C)
(D)
3-year Eight (8) Police Officer 2020 COPS grant positions with additional 1 year expire 6/30/24 * Funded by ARPA expires 6/30/25
Staffing subtotals by type:
Sworn 122.00 132.00 132.00 132.00 - 132.00 Unsworn 53.00 55.00 57.00 69.00 - 69.00 Total 175.00 187.00 189.00 201.00 - 201.00 FY 22-23FY 21-22FY 19-20
One (1) Vacant Police Captain position defunded in FY2022-23 Two (2) Vacant Police Lieutenant positions defunded in FY2022-23 One (1) Vacant Police Corporal position defunded in FY2022-23 FY 20-21
Appendix: Personnel Summary
Public Works Department
Proposed
Group Amended Amended Adopted Amended Changes Proposed
GENERAL FUND:
ADMINISTRATION
Public Works Director EXEC 1.00 1.00 1.00 1.00 - 1.00 Administrative Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Real Property & Lease Manager CAMP - - - 1.00 - 1.00 Environmental Services Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Transportation Superintendent CAMP 1.00 1.00 1.00 1.00 - 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 1.00 - 1.00 Senior Accountant IBEW - - - 1.00 - 1.00 Total Administration 6.00 6.00 6.00 8.00 - 8.00
ENGINEERING
Assistant PW Director - City Engineer EXEC 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II CAMP 1.00 1.00 1.00 1.00 - 1.00 Senior Civil Engineer IBEW 3.00 3.00 2.00 2.00 - 2.00 Associate Eng/Associate Civil Engineer IBEW 6.00 6.00 - - - - Assistant Eng/Associate Civil Engineer IBEW - - 8.00 7.00 - 7.00 Assistant Eng/Assistant Civil Engineer IBEW 2.00 2.00 - - - - Geographic Info Systems Specialist I/II/III IBEW 0.50 0.50 0.50 - - - Traffic Engineer IBEW - - 1.00 1.00 - 1.00 Senior Engineering Technician IBEW 1.00 1.00 1.00 1.00 - 1.00 Secretary IBEW 1.00 1.00 1.00 1.00 - 1.00 Engineering Technician II IBEW 5.00 5.00 5.00 5.00 - 5.00 Public Works Supervisor IBEW - - 1.00 - - - Total Engineering 20.50 20.50 21.50 19.00 - 19.00
MAINTENANCE ADMINISTRATION
Assistant PW Director - Maintenance EXEC 1.00 1.00 1.00 1.00 - 1.00 Assistant Maintenance Superintendent CAMP 2.00 2.00 2.00 1.00 - 1.00 Building Supervisor IBEW 1.00 1.00 1.00 1.00 - 1.00 Public Works Supervisor IBEW 3.00 3.00 3.00 3.00 - 3.00 Senior Public Works Maintenance Worker IBEW 5.00 5.00 5.00 5.00 - 5.00 Maintenance Worker I/II IBEW 18.00 18.00 18.00 18.00 - 18.00 Senior Building Maintenance Worker IBEW 1.00 1.00 1.00 1.00 - 1.00 Building Maintenance Worker II IBEW 4.00 4.00 4.00 4.00 - 4.00 Heavy Equipment Operator IBEW 2.00 2.00 2.00 2.00 - 2.00 Electrician IBEW 2.00 2.00 2.00 2.00 - 2.00 Traffic & Lighting Tech II IBEW 2.00 2.00 2.00 2.00 - 2.00 Secretary IBEW 1.00 1.00 1.00 1.00 - 1.00 Landscape Inspector IBEW 1.00 1.00 - 1.00 - 1.00 Accounting Clerk II IBEW 2.00 2.00 2.00 2.00 - 2.00 Asset Manager CAMP - - - 1.00 - 1.00 Customer Service Representative IBEW - - - 1.00 - 1.00 Administrative Clerk I IBEW 1.00 1.00 1.00 - - - Total Maintenance 46.00 46.00 45.00 46.00 - 46.00
RECYCLING PROGRAM
Administrative Analyst II CAMP 1.00 1.00 1.00 1.00 - 1.00 Total Recycling Program 1.00 1.00 1.00 1.00 - 1.00 Total Public Works (General Fund) 73.50 73.50 73.50 74.00 - 74.00 FY 22-23FY 21-22FY 19-20 FY 20-21
Appendix: Personnel Summary
Public Works Department
Proposed
Group Amended Amended Adopted Amended Changes Proposed
FY 22-23FY 21-22FY 19-20 FY 20-21
OTHER FUNDS:
MARE ISLAND COMMUNITY
FACILITIES DISTRICT Fund 112
Bridge Operator IBEW 1.00 1.00 - - - - Maintenance Worker I/II IBEW 1.00 1.00 2.00 2.00 - 2.00 Total Mare Island 2.00 2.00 2.00 2.00 - 2.00 LANDSCAPE MAINT DISTRICTS Fund 161
Landscape Maintenance Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Sr. Landscape Inspector IBEW 1.00 1.00 1.00 1.00 - 1.00 Landscape Inspector IBEW 2.00 2.00 2.00 2.00 - 2.00 Accounting Clerk II IBEW 1.00 1.00 1.00 1.00 - 1.00 Total Landscape Maint. Districts 5.00 5.00 5.00 5.00 - 5.00 MARINA MAINTENANCE Fund 415
Marina Supervisor (Limited Term) IBEW 1.00 1.00 - - - - Senior Building Maintenance Worker IBEW 1.00 1.00 - - - - Building Maintenance Worker II IBEW 1.00 1.00 - - - - Marina Office Attendant (Limited Term expires 6/30/22) IBEW 1.00 1.00 1.00 - - - Total Marina Maintenance 4.00 4.00 1.00 - - - PARKING Fund 431
Administrative Analyst II (A) CAMP 1.00 1.00 1.00 1.00 (1.00) - Total Parking Fund 1.00 1.00 1.00 1.00 (1.00) - CORPORATION SHOP Fund 501
Fleet Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Senior Equipment Mechanic IBEW 1.00 1.00 1.00 1.00 - 1.00 Equipment Mechanic II IBEW 4.00 4.00 4.00 4.00 - 4.00 Parts Specialist IBEW 1.00 1.00 1.00 1.00 - 1.00 Administrative Clerk II IBEW 1.00 1.00 1.00 1.00 - 1.00 Total Corporation Shop Fund 8.00 8.00 8.00 8.00 - 8.00 TOTAL DEPARTMENT 93.50 93.50 90.50 90.00 (1.00) 89.00 (A) Position is transferred to City Manager's Office
Appendix: Personnel Summary
Water Department
Proposed
Group Amended Amended Adopted Amended Changes Proposed
WATER FUND:
WATER ADMIN & ENGINEERING
Water Utilities Director EXEC 1.00 1.00 1.00 1.00 - 1.00 Water Operations Manager EXEC 1.00 1.00 1.00 1.00 - 1.00 Water Engineering Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Water Finance Manager CAMP - - - 1.00 - 1.00 IT Project Manager CAMP - - 1.00 1.00 - 1.00 Information System Manager CAMP - - - 1.00 - 1.00 Executive Secretary-C CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II CAMP 4.00 4.00 4.00 4.00 1.00 5.00 Sr. Civil Engineer IBEW 1.00 2.00 2.00 3.00 - 3.00 Associate Civil Engineer IBEW 3.00 4.00 - - - - Assistant Civil Engineer IBEW 2.00 2.00 - - - - Assistant Eng/Associate Civil Engineer IBEW - - 6.00 10.00 (1.00) 9.00 Geographic Info Systems Specialist I/II/III IBEW 0.50 0.50 0.50 1.00 - 1.00 Secretary IBEW - - - - 1.00 1.00 Sr. Engineering Technician IBEW 2.00 2.00 2.00 2.00 - 2.00 Engineering Technician II IBEW 3.00 3.00 3.00 3.00 - 3.00 Administrative Analyst I IBEW - - - 1.00 (1.00) - Accounting Clerk II IBEW 1.00 1.00 1.00 1.00 - 1.00 Admin Clerk II IBEW 1.00 1.00 1.00 1.00 - 1.00
22.50 24.50 25.50 34.00 - 34.00
WATER QUALITY (A)
Water Quality Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 Laboratory Supervisor CAMP 1.00 1.00 1.00 1.00 - 1.00 Water Quality Analyst IBEW 2.00 2.00 2.00 2.00 - 2.00 Laboratory Analyst II IBEW 1.00 1.00 1.00 1.00 - 1.00
5.00 5.00 5.00 5.00 - 5.00
SOURCE OPERATIONS
Reservoir Keeper II IBEW 2.00 2.00 2.00 2.00 - 2.00
2.00 2.00 2.00 2.00 - 2.00
PUMPING & TREATMENT MAINTENANCE
Water Facilities Superintendent CAMP 1.00 1.00 1.00 1.00 - 1.00 IT Project Manager CAMP - - 1.00 1.00 - 1.00 Plant Maintenance Supervisor CAMP - 2.00 2.00 2.00 - 2.00 Public Works Supervisor IBEW - - - 1.00 - 1.00 Utility Mechanic II IBEW 5.00 5.00 5.00 5.00 - 5.00 Sr. Instrument Technician IBEW 1.00 1.00 1.00 1.00 - 1.00 Senior Utility Mechanic IBEW 1.00 1.00 1.00 1.00 - 1.00 Instrument Technician I IBEW 2.00 2.00 - - - - Instrument Technician II IBEW 1.00 1.00 - - - - Instrument Technician I/II IBEW - - 3.00 3.00 - 3.00 Water Maintenance Worker I/II IBEW 4.00 4.00 4.00 4.00 - 4.00
15.00 17.00 18.00 19.00 - 19.00
TREATMENT OPERATIONS (A)
Water Treatment Superintendent CAMP 1.00 1.00 1.00 1.00 - 1.00 WTP Supervisor IBEW 2.00 2.00 2.00 2.00 - 2.00 WTP Regulatory Compliance IBEW 1.00 1.00 1.00 1.00 - 1.00 WTPO Trainee II IBEW 1.00 1.00 1.00 1.00 - 1.00 WTP Operator IBEW 10.00 11.00 11.00 11.00 1.00 12.00 Advanced WTPO IBEW 6.00 7.00 - - - - Senior WTPO IBEW - - 7.00 7.00 - 7.00
21.00 23.00 23.00 23.00 1.00 24.00 FY 22-23FY 21-22FY 20-21FY 19-20
Appendix: Personnel Summary
Water Department
Proposed
Group Amended Amended Adopted Amended Changes Proposed
FY 22-23FY 21-22FY 20-21FY 19-20
WATER FUND (continued):
DISTRIBUTION MAINT
Water Distribution Superintendent CAMP 1.00 1.00 1.00 1.00 - 1.00 Assistant Water Distribution Superintendent CAMP 1.00 1.00 1.00 1.00 - 1.00 Administrative Analyst II CAMP 1.00 1.00 - - - - Utility Supervisor IBEW 3.00 3.00 3.00 3.00 - 3.00 Sr. Water Distribution Technician IBEW 5.00 5.00 5.00 5.00 - 5.00 Water Distribution Technician IBEW 13.00 13.00 13.00 14.00 - 14.00 Heavy Equipment Operator IBEW 3.00 3.00 3.00 3.00 - 3.00 Water Maintenance Worker I/II IBEW 4.00 4.00 4.00 5.00 - 5.00 Senior Meter Mechanic IBEW 1.00 1.00 1.00 1.00 - 1.00 Meter Mechanic IBEW 2.00 2.00 2.00 2.00 - 2.00
34.00 34.00 33.00 35.00 - 35.00
WAREHOUSE (A)
Warehouse Supervisor IBEW 1.00 1.00 1.00 1.00 - 1.00 Warehouse Specialist IBEW 1.00 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 - 2.00 TOTAL DEPARTMENT 101.50 107.50 108.50 120.00 1.00 121.00 Per Reso. 22-
Entry Maximum
Grade Class Code Status Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 CCG 8 Mayor Bi-weekly 565.38
Annual 14,700.00
CCG 9 City Council members Bi-weekly 565.38
Annual 14,700.00
N/A Mayor's Additional Compensation Bi-weekly 876.92
Annual 22,800.00
CAG 2 City Attorney Hourly 105.654255
(per Second Amendment effective July 1, 2019) Bi-weekly 8,452.34 Monthly 18,313.40
Annual 219,760.85
CMG 1 City Manager Hourly 133.6538
(per contract effective April 18, 2022) Bi-weekly 10,692.31 Monthly 23,166.67
Annual 278,000.00
CITY OF VALLEJO
Unrepresented - Contract
Effective April 18, 2022
ATTACHMENT C
EXHIBIT 2
July 2022
2% COLA
City of Vallejo
Salary Schedule
CAMP / IBEW / UNREP
Range Classification Rate Step 1 Step 2 Step 3 Setp 4 Step 5 BU M01 Hourly 15.6060 16.3863 17.2056 18.0659 18.9692 M01 Monthly 2,705.04 2,840.29 2,982.31 3,131.42 3,287.99 M02 Hourly 15.6450 16.4273 17.2486 18.1111 19.0166 M02 Monthly 2,711.80 2,847.39 2,989.76 3,139.25 3,296.21 M03 Hourly 15.6841 16.4683 17.2918 18.1563 19.0641 M03 Monthly 2,718.58 2,854.51 2,997.24 3,147.10 3,304.45 M04 Hourly 15.7233 16.5095 17.3350 18.2017 19.1118 M04 Monthly 2,725.38 2,861.65 3,004.73 3,154.96 3,312.71 M05 Hourly 15.7626 16.5508 17.3783 18.2472 19.1596 M05 Monthly 2,732.19 2,868.80 3,012.24 3,162.85 3,320.99 M06 Hourly 15.8020 16.5921 17.4218 18.2928 19.2075 M06 Monthly 2,739.02 2,875.97 3,019.77 3,170.76 3,329.30 M07 Hourly 15.8416 16.6336 17.4653 18.3386 19.2555 M07 Monthly 2,745.87 2,883.16 3,027.32 3,178.69 3,337.62 M08 Hourly 15.8811 16.6752 17.5090 18.3844 19.3036 M08 Monthly 2,752.73 2,890.37 3,034.89 3,186.63 3,345.96 M09 Hourly 15.9209 16.7169 17.5528 18.4304 19.3519 M09 Monthly 2,759.62 2,897.60 3,042.48 3,194.60 3,354.33 M10 Hourly 15.9607 16.7587 17.5966 18.4765 19.4003 M10 Monthly 2,766.52 2,904.84 3,050.08 3,202.59 3,362.71 M11 Hourly 16.0006 16.8006 17.6406 18.5226 19.4488 M11 Monthly 2,773.43 2,912.10 3,057.71 3,210.59 3,371.12 M12 Hourly 16.0406 16.8426 17.6847 18.5690 19.4974 M12 Monthly 2,780.37 2,919.38 3,065.35 3,218.62 3,379.55 M13 Hourly 16.0807 16.8847 17.7290 18.6154 19.5462 M13 Monthly 2,787.32 2,926.68 3,073.02 3,226.67 3,388.00