the City Manager, or his designee, to execute the grant agreements.
FISCAL IMPACT
These are non-competitive grants and do not require any matching funds. The combined grants will increase revenue and expenditures in the Solid Waste fund #135 by $196,490; however, there is no impact to the General Fund.
The recommended budget amendment to the Solid Waste Fund is as follows:
Solid Waste Fund (#135) Revenues Expenditures
Grants Receivable $167,109
Other Professional Services $167,109
Grants Receivable $29,381
Publicity & Advertising $29,381
TOTALS
$196,490 $196,490
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. FY 21-22 Budget Amendment Resolution_CAO Stamp
CONTACT
Melissa Tigbao, Public Works Director (707) 648-4085
[email protected]
Derek Crutchfield, Acting Environmental Services Manager (707) 648-5346 [email protected]
RESOLUTION NO. 22- _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2021-2022 SOLID WASTE FUND BUDGET AND AUTHORIZING THE CITY
MANAGER TO EXECUTE GRANT AGREEMENTS WITH CALRECYCLE IN THE AMOUNT OF $196,490
WHEREAS, The Department of Resources Recycling and Recovery (CalRecycle) offers various grant programs to further the State of California’s (State’s) efforts to reduce, recycle, and reuse solid waste generated in the State, thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, the City of Vallejo applied for a grant under the SB 1383 Local Assistance Grant Program for FY 2021-22 and was awarded up to $167,109; and WHEREAS, the City applied for a grant under the Beverage Container Recycling City/County Payment Program for FY 2021-22 and was awarded up to $29,381; and WHEREAS, there is no matching fund requirement to accept these grants; and WHEREAS, City Charter Section 703 permits the transfer of unappropriated funds by the City Council upon one week’s written notice of intention to do so; and WHEREAS, the Notice of Intention to amend the Solid Waste Fund budget was provided to the City Council on June 14, 2022.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Vallejo does hereby approve the amendment of the FY 2021-22 Solid Waste Fund budget (#135) to recognize revenue and appropriate funds in the amount of $167,109 for the SB1383 Local Assistance Grant and $29,381 for the City/County Beverage Container Grant from CalRecycle as follows:
Solid Waste Fund Revenues Expenditures
State Grant $196,490
$196,490
BE IT FURTHER RESOLVED that the City of Vallejo City Council does hereby authorize the City Manager, or his designee, to execute the following two grant agreements: SB1383 Local Assistance Grant and the City/County Beverage Container Grant.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 28, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.G.
DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2021-2022 CIP BUDGET TO
REALLOCATE FUNDS TO THE ALDEN PARK FLAGPOLE RESTORATION PROJECT
RECOMMENDATION
Adopt a resolution to amend the fiscal year 2021-2022 Capital Improvement Project budget to reallocate $65,000 in the Mare Island Community Facilities District Fund (#112) to the Project PW9442 Mare Island Facilities Major Maintenance for the Alden Park flagpole restoration project.
REASONS FOR RECOMMENDATION
The historic flagpole at Alden Park is in poor condition. Project PW9442 Mare Island Facilities Major Maintenance has been created for the restoration work. Staff recommends amending the Fiscal Year 2021-22 Capital Improvement Project budget to reallocate $65,000 of the Mare Island Community Facilities District Fund (#112) operating budget to Project PW9442 Mare Island Facilities Major Maintenance to allow project work to continue.
BACKGROUND AND DISCUSSION
The approximately 70-foot-tall flagpole in the center of Alden Park on Mare Island was originally erected in 1854 and is the centerpiece of the park. A structural assessment of the flagpole was performed by the engineering firm, Mark Thomas, and revealed the material at the base of the wood pole is seriously decayed with little to no material present. Varying degrees of dry rot were also found. The flagpole was removed and placed in secure storage to prevent further decay while restoration plans were made.
Total project costs are expected to exceed $100,000. In fiscal year 2021-22, funds were allocated to the Mare Island Community Facilities District (CFD) Fund 112 operating budget in order for project work to begin. The flagpole was removed in late 2021 at a cost of approximately $7,500. A request for proposals for project design was recently advertised, and a contract is in the process of being executed with Evergreene Architectural Arts.
As the project work will extend into the next fiscal year, it was determined a major maintenance project should be created. On May 2, 2022, Project PW9442 Mare Island Facilities Major Maintenance was approved by the Planning Commission.
Staff recommends approval of the attached resolution to amend the Capital Improvement Project budget for fiscal year 2021-2022 to reallocate $65,000 of CFD Fund 112's operating budget to the Project PW9442 Mare Island Facilities Major Maintenance for the restoration of the historic Alden Park flagpole. A notice of intent to amend the budget was presented to City Council at the regular City Council meeting held on June 14, 2022.
A request to allocate an additional $50,000 to project PW9442 is included in the proposed budget for fiscal year 2022-2023 and is not part of this item.
FISCAL IMPACT
Date: June 28, 2022
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2021-2022 CIP BUDGET TO
REALLOCATE FUNDS TO THE ALDEN PARK FLAGPOLE RESTORATION
PROJECT
The recommended appropriation and expenditure amendment to the Capital Improvement Project budget is as follows:
PW9442 Mare Island Facilities Major Maintenance Budget Expenditures Mare Island CFD (#112)
Operating Expense
Site Improvements
($65,000)
$65,000
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15331 because it concerns the restoration of historic resources.
ATTACHMENTS
1. Resolution - Amend CIP Budget $65k (PW9442) - 6.28.22_CAO Stamp
CONTACT
Melissa Tigbao, Public Works Director, 707-648-4085
[email protected]
RESOLUTION NO. 22- _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2021-2022 CAPITAL IMPROVEMENT PROJECT BUDGET TO
REALLOCATE FUNDS FOR THE ALDEN PARK FLAGPOLE RESTORATION PROJECT WHEREAS, the historical flagpole in Alden Park on Mare Island is in poor condition and must be restored; and
WHEREAS, the cost to complete restoration of the historical flagpole is expected to exceed $100,000; and
WHEREAS, the project PW9442 Mare Island Facilities Major Maintenance has been created for the restoration work; and
WHEREAS, the approved Fiscal Year 2021-2022 operating expenditure budget in the Mare Island CFD (Fund 112) must be transferred to the project in order for restoration planning and design work to continue; and
WHEREAS, additional funds will be appropriated to the project in Fiscal Year 2022-23; and WHEREAS, a Notice of Intention to amend the Fiscal Year 2021-2022 Capital Improvement Project budget was provided to City Council on June 14, 2022.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Vallejo does hereby approve the amendment of the Fiscal Year 2021-2022 Capital Improvement Project budget to reallocate the Mare Island CFD (Fund 112) operating expenditure budget balance as follows:
PW9942 Mare Island Facilities Major Maint.
Budget Expenditures
Mare Island CFD (Fund 112)
Operating Expenditure Budget
Site Improvements
($65,000)
$65,000
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 28, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.H.
DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Beth Schoenberger, Water Director
SUBJECT: AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
WITH E SOURCE (FORMALLY UTILIWORKS CONSULTING) FOR WATER
CONSULTING SERVICES ON ADVANCED METERING INFRASTRUCTURE
RECOMMENDATION
Authorize the City Manager to execute the First Amendment to the Consultant and Professional Services Agreement with E Source (formerly UtiliWorks), for Advanced Metering Infrastructure consulting services, to increase the agreement by $723,840 to a new not-to-exceed amount of $938,400, extend the agreement to June 30, 2024, and amend the scope of work to include additional services to support staff capacity and expertise.
REASONS FOR RECOMMENDATION
Amending the agreement with E Source will continue the consulting support necessary to aid the City in the successful planning, public engagement and outreach, procurement, selection, and implementation of upgrading the metering infrastructure and technology to better manage water loss and water use by both customers and the City. A transition to Advanced Metering Infrastructure of this magnitude, complexity, and public outreach requires the uniquely experienced, highly specialized, and seasoned expertise that E Source offers.
BACKGROUND AND DISCUSSION
The Advanced Metering Infrastructure (AMI) system is the standard for water metering across the water industry. AMI increases the precision of meter reading, provides robust and timely data on usage to both customers and the City, early detection of leaks, and results in additional water conservation. Implementation of AMI technology will allow the Water Department to detect service breaks and leaks in near real-time, allow the City to implement monthly billing (presently bi-monthly), and provide a user-friendly customer interface, allowing customers to better manage their individual water usage. AMI is a robust tool for the collection and management of water usage data, including billing, conservation, and customer service.
E Source (previously UtiliWorks) is an expert in the AMI industry, having provided AMI implementation services for very large cities and water districts throughout California and across the country. The firm was highly recommended by trusted agencies as being the firm with the best and proven expertise to pinpoint Vallejo’s precise needs, and work in-step with Vallejo staff in the Water, Finance, and Information Technology Departments, and City Manager's Office and Communications teams to create a highly sophisticated Request for Proposal for AMI technology and other services that will address this important and complex implementation.
On December 15, 2020, Council authorized a Consulting and Professional Services Agreement with E Source for $214,560 (under Municipal Code Section 3.30.090 exemption for specialized services).The proposed scope of services included Task 1: Procurement and Vendor Contract Negotiations. This task covers development of use case specifications; the planning, preparation, and development of the AMI Request for Proposal (RFP); assistance with evaluation and selection of an AMI solution; and vendor contract Date: June 28, 2022
Subject: AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
WITH E SOURCE (FORMALLY UTILIWORKS CONSULTING) FOR WATER
CONSULTING SERVICES ON ADVANCED METERING INFRASTRUCTURE
negotiations. To date, $184,520 has been spent in relation to this contract (21-WD106) and work is close to completion on this task.
This First Amendment of the Consulting and Professional Services Agreement anticipated the need for continued expertise to successfully complete the project (allowing for performance assessment of the consultants during the first phase) and thus increases the not to exceed amount to $938,400, extends the term of the Agreement to June 30, 2024, and amends the scope of work to include additional anticipated services.
The additional services include:
Task 2: Deployment Program Management- Planning and Proof of Concept Task 3: AMI Program Business Process Design
Task 4: Awareness and Education Campaign
Task 5: Full Deployment Oversight and Quality Assurance
FISCAL IMPACT
This proposed action will have no effect on the City’s General Fund. The agreement in the amount of $938,400 would be fully funded from the Water Enterprise Fund professional services budget, using the 2020 Revenue Bond proceeds.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. 21-WD106 E SOURCE DBA UTILIWORKS Consultant and Professional Services Ag... (1)
2. eSource First Amendment Agreement (1) CAO Stamp
CONTACT
Beth Schoenberger, Water Director, (707) 648-5439
[email protected]
First Amendment to Agreement Between City of Vallejo and E Source Companies, LLC (Revised 01.2019) Page 1 of 3
FIRST AMENDMENT TO
CONSULTING AND PROFESSIONAL SERVICES AGREEMENT
BETWEEN
CITY OF VALLEJO
AND
E SOURCE COMPANIES, LLC
(FORMALLY UTILIWORKS CONSULTING)
This First Amendment (the “Amendment”) to the Consultant and Professional Services Agreement ("Agreement") entered into January 20, 2021. between the City of Vallejo, a municipal corporation ("City"), and E Source Companies, LLC (formally Utiliworks Consulting), a Delaware corporation, hereinafter referred to as “Consultant”, is made and entered into on this 18th day of May 2022.
Consultant and City do mutually agree as follows:
1. Payment for Services. The maximum not to exceed amount specified in Exhibit B of the Agreement is increased by seven hundred and twenty-three thousand, eight hundred and forty dollars ($723,840) and the not to exceed amount is increased to a total of nine hundred and thirty-eight thousand, four hundred dollars ($938,400).
2. Revised Term of the Agreement. The Agreement term ended October 21, 2021, however, the City exercised its option to extend the Agreement for one year. As of the date of this Amendment, the term of the Agreement is extended to and shall expire on June 30, 2024.
City shall, at its discretion, have the right to extend the term of the Agreement, in intervals of one year by written notice to Consultant. The total duration of the Agreement, including the exercise of any options under this section, shall not exceed five years.
3. Additional Services. The scope of services to be provided as specified in Exhibit A of the Agreement, and existing Amendments thereto, is amended to include the additional services described in Exhibit A of this First Amendment (“Additional Services”).
4. Replacement of Exhibit B. Exhibit B to the Agreement is hereby amended and replaced in its entirety with Exhibit B attached hereto.
The provisions of this section shall survive the expiration or termination of this Agreement.
First Amendment to Agreement Between City of Vallejo and E Source Companies, LLC (Revised 01.2019) Page 2 of 3
5. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations, and conditions required under the Agreement.
6. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall control in all respects.
7. Ambiguities. The parties have each carefully reviewed this Amendment and have agreed to each term of this Amendment. No ambiguity shall be presumed to be construed against either party.
8. Counterparts. This Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
9. Authority. The person signing this Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of the Consultant.
[SIGNATURES ON FOLLOWING PAGE]
First Amendment to Agreement Between City of Vallejo and E Source Companies, LLC (Revised 01.2019) Page 3 of 3
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
E SOURCE COMPANIES, LLC
A Delaware corporation
By:
Dale Pennington
President
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
By:
MIKE MALONE
City Manager
DATE:
ATTEST:
By:
Dawn Abrahamson
City Clerk
APPROVED AS TO CONTENT:
BETH SCHOENBERGER
Water Director
APPROVED AS TO FORM:
VERONICA A.F. NEBB
City Attorney
APPROVED AS TO INSURANCE:
ARMOND SARKIS
Risk Manager
Proposal to
for
Advanced Metering Infrastructure
(AMI) Consulting Services
May 4, 2021
Exhibit A- Additional Services
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES iii
Table of Contents
Section 1: Firm Profile .................................................................................................................................. 6 Section 2: Past and Present Clients.............................................................................................................. 8 Section 3: Scope of Work............................................................................................................................ 11 Task 1 – Procurement and Vendor Contract Negotiations (approved and currently underway)........... 11 Task 2 – Deployment Program Management – Planning and Proof of Concept.................................... 11 Task 3 – AMI Program Business Process Design..................................................................................... 15 Task 4 – Awareness and Education Campaign ....................................................................................... 17 Task 5 – Full Deployment Oversight and Quality Assurance.................................................................. 18 Section 4: Project Organization Chart ........................................................................................................ 20 Section 5: References................................................................................................................................. 21 Pricing ......................................................................................................................................................... 23 List of Figures and Tables
Figure 1. E Source Experience Spans all AMI Project Phases ................................................................... 6 Figure 2. E Source TPI Utility Clients......................................................................................................... 8 Figure 3. E Source’s AMI Statistics............................................................................................................ 8 Figure 4. Project Organization................................................................................................................ 20 Table 1. Recent E Source Municipal AMI Projects.................................................................................... 8 Table 2. E Source Not-to-Exceed Fee...................................................................................................... 23 May 4, 2021
Rebecca Lane
City of Vallejo, Water Department
via email to [email protected]
Dear Ms. Lane:
E Source Companies (E Source), the leading solver of problems facing electric, gas, and water utilities and municipalities, is pleased to provide our proposal for Advanced Metering Infrastructure (AMI) Consulting Services to the City of Vallejo (“Vallejo” or “City”) in response to your express interest in seeking continued AMI consulting services.
The Technology, Planning, and Implementation (TPI) Consulting Division of E Source consists of the former Excergy Corporation and UtiliWorks Consulting companies. This “dream team” combination of the two leading firms in the utility operational technology (AMI) consulting space offers significant innovation, expertise, and experience to our customers. We have performed similar AMI procurement and implementation tasks for hundreds of municipal utilities, including 30 in the State of California alone—all with a 100% project success rate.
Our firm’s key differentiators include:
► Agile and Adaptable Consulting Firm that Specializes in this Market Space. We are a specialized, highly focused company with subject matter experts who have deep roots in the AMI market. Being a consulting firm focused on AMI, we typically have a lower cost compared to large multi-national engineering firms. We will provide the City of Vallejo and its members full access to our senior staff and executives. We have excellent client references from utilities who desire a more agile organization with a tailored delivery strategy. Our team is known for our “hands-on” experience with technology, vendors, and owners in both pilot and full deployment environments.
You will see evidence of our work with virtually all the leading vendors in this space. We believe our team has more true deployment experience (versus theoretical understanding) than any other consulting firm in this sector. Our references are the best way to confirm this. ► A Tailored Solution for Your Unique Environment. As part of our regular engagements, E Source helps our clients determine which technology applications make sense for their unique environment. This includes budgeting, planning, selection of the appropriate technology, and providing implementation support and oversight.
Working in conjunction with utility personnel, our team can create an optimum solution for Vallejo because we do not associate our recommendations with a particular technology supplier, and we have no vendor affiliations. This allows us to independently guide utilities towards a “best-fit” solution without outside influence. Although independent, E Source executives have strong working relationships and direct access to top level personnel at AMI vendor organizations. This helps to expedite resolution of any issues that may arise during a project. Our team also has a robust pricing database, which further assists in negotiating the most favorable terms possible for our utility clients.
► Industry Recognition: E Source has worked with 180 utilities on AMI engagements over the past 15 years and we are very familiar with utility operations across all functional areas. By utilizing a strategic approach, we have been able to assist our clients in receiving industry accolades. These include:
o Orangeburg Department of Public Utilities (DPU), SC (“Best Smart Infrastructure Project of the Year,” CS Week)
o Albuquerque Bernalillo County Water Utility Authority, NM (“Best Smart Infrastructure Project,” CS Week)
ESOURCE LETTER TO VALLEJO
PAGE 2
o Ruston, LA (“Smart Grid Project of the Year,” Utility Automation and Engineering T&D Magazine) o San Marcos, TX (“Best Smart Infrastructure/Grid Project,” CS Week and “AMI Project of the Year,” DistribuTECH)
o City of Fort Collins, CO (Advanced Meter Fort Collins, received awards for outstanding collaboration and was recognized by T&D World magazine as one of the most successful municipal AMI projects in the nation) Many of our clients have been featured in both international trade journals and local newspapers based on the success of their AMI projects. We are very proud of our clients’ accomplishments and will always seek to help them gain the recognition they deserve.
We are enthusiastic about the opportunity to work with Vallejo and are prepared to begin working on this project as soon as possible, with the issuance of a Notice to Proceed. Our team has expertise in performing all tasks requested and proposed in our Scope of Work. We are confident in our ability to meet the time schedules and complete the work for a budget that is acceptable to Vallejo. Our vast experience, vendor independence, and history of positive project outcomes are tangible elements of the benefits that the E Source team brings. We also pride ourselves on intangible elements that are equally important to success, such as being a collegial, reliable, and committed to continuing our partnership with the City of Vallejo.
We appreciate the opportunity to submit our proposal for your consideration and look forward to discussing it with you in the coming weeks. In the meantime, should you have any questions or require additional information, please feel free to contact me at 631-807-4063 or via email at [email protected]. Additionally, as the President of E Source’s TPI division, I am authorized to submit this proposal on behalf of E Source Companies.
Sincerely,
Dale Pennington
President, E Source Technology Planning, and Implementation E Source
1745 38th Street, Boulder, CO 80301
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 6 Section 1: Firm Profile
What does one call it when the best of the best come together? The answer is a “dream team.” E Source, a powerhouse in delivering solutions-based research, consulting, and data science services to the utilities industry since 1986, has formed the AMI consulting dream team by bringing together the former Excergy Corporation and UtiliWorks Consulting to create the firm’s Technology, Planning and Implementation (TPI) Consulting Division.
For more than 30 years, E Source consultants have been providing services on a variety of projects for more than 300 electric, gas, and water utilities across North America. We have fine-tuned methodologies to produce world-class tools and processes that have led to an unmatched record of successful project outcomes.
As the leading solver of problems facing electric, gas, and water utilities and municipalities, E Source provides utilities with world-class consulting and system implementation services on a wide range of technologies and business and customer matters to address the challenges that utilities face today. The TPI division has a particular business focus on municipal utility projects—from data analytics, feasibility studies, strategic plans, business cases, vendor selection, and all phases of the system implementation life cycle. This combination of the two leading firms in the utility AMI consulting space offers significant innovation, expertise, and experience to our customers—especially when it comes to maximizing the effectiveness of our clients’ utility technology investments. We understand municipal government procurement practices and philosophies.
With an average of 25+ years of utility technology experience, E Source staff provides a range of services—spanning from initial needs assessment and technology roadmapsto vendor RFPs, all the way through to successful implementation and “go-live” of a holistic and integrated systems. Our staff have implemented or integrated virtually every major utility information technology system in the past 20 years, including AMR/AMI, MDMS, CIS, Enterprise Asset Management (EAM), GIS, Mobile Workforce and Work Management System (MWFM/WMS), Outage Management System (OMS), Customer Portal and Communications, Data Analytics and many other utility operational technologies. We understand the entire utility “system of systems.” E Source brings unrivaled expertise in all areas of Strategy, Planning, and Implementation as shown in Figure 1. Our staff has prepared 100s of AMI business cases and technology roadmaps and completed system acquisition and implementation projects for electric, gas, and water utilities of all sizes(ranging from 5K to 4.7M meters). The lessons learned through our involvement in many of the nation’s largest deployments, as well as many municipal utility projects, have been incorporated into our current methodology and approach to AMI projects, and will be leveraged for the City of Vallejo’s AMI project.
This experience is an important part of the value the E Source team brings to Vallejo. Our project team has not only delivered business cases, assessments, roadmaps, and plans, we have also supported system procurement and vendor selection activities, and then gone on to implement these plans for utilities through our implementation and integration services. This has provided us with invaluable insight into the many different vendors that can provide Vallejo with an AMI metering solution, what works and what doesn’t, what kind of solution would best serve your needs, and what the system should entail. It has also given us very deep knowledge of the different vendors’ strengths and
weaknesses. We apply these lessons learned in
implementation back into our front-end consulting to
continually improve our value-added offering.
Our approach balances innovation with pragmatic business acumen. We are familiar with virtually all current and
emerging AMI and metering technologies as well as ancillary products and services. We are scrupulously vendor neutral and vendor independent, and have no “partnership” Figure 1. E Source Experience Spans all AMI Project Phases
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 7 arrangements or relationships with any vendors or other firms. This assures Vallejo that our recommendations are the very best for your needs and requirements. As indicated in our past experience with many similar projects(see references), ourselection processes have resulted in multiple vendors chosen for our clients, indicating the unbiased nature of our methodology.
Our team is known throughout the industry as AMI experts. We put one of the very first MDMS through development and into production at JEA in 2004 before the term Smart Grid was even invented. We’ve deployed dozens of MDMS and AMI projects, have won several “Project of the Year” awards, have been brought in to rescue troubled AMI projectsfor various utilities, and were asked by industry leaders to write the book, Successful Smart Grid Implementation—the definitive guide on AMI project development and implementation.
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 8 Section 2: Past and Present Clients
E Source has supported more than 300 electric, water, gas, and communications utility clients across North America as shown in Figure 2; 180 of these clients have been specific to AMI services. Our AMI knowledge is unmatched.
As mentioned earlier, our Technology, Planning and Implementation (TPI) Consulting Division consists of the former Excergy Corporation and UtiliWorks Consulting companies. Our goal is to advance business and technology solutions that strategically enhance operations for utilities and their cities. We specialize in advanced metering, smart grid/gas/water, and smart city initiatives. Our people, processes, and analysis tools work in conjunction to lower costs, reduce risk, and ensure benefits
capture for each technology implementation. As shown in Figure 3, we are AMI experts.
E Source has worked on behalf of other municipalities/utilities near the City of Vallejo, such as Santa Rosa and Roseville, as well as throughout the great State of California. We have completed or have active project work for 30 California utilities, and were engaged on behalf of the California Public Utility Commission.
Consulting services are core competencies of E Source. Table 1 demonstrates our firm’s experience with municipal electric, water, or combined utilities on several comparable projects related to the AMI scope of services proposed herein for Vallejo.
Table 1. Recent E Source Municipal AMI Projects
Representative Sample of E Source Municipal Utility
Projects with Similar AMI Scope
(Last 10 Years)
Program / Project Management & QABusiness Case / Feasibility StudyProcurement & Vendor ManagementRequirements & SpecificationsPre-Implementation & AMI Project Clients
Implementation PlansSystem Integration, Test. & Deployment Mgmt.Stakeholder Engagement & Org. Change Mgmt.Business Process Design Alameda County Water District (CA)
Alameda Municipal Power (CA)
Anchorage Municipal Light & Power
Azusa Light & Water (CA)
Bermuda Electric Light Company
Brownsville Public Utility Board (TX)
Burbank Water and Power (CA)
Chelan County Public Utility District (WA)
Chesterfield County Public Utility Dist. (VA) City of Belmont (NC)
City of Buena Park (CA)
Figure 2. E Source TPI Utility Clients
Figure 3. E Source’s AMI Statistics
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 9 Representative Sample of E Source Municipal Utility
Projects with Similar AMI Scope
(Last 10 Years)
Program / Project Management & QABusiness Case / Feasibility StudyProcurement & Vendor ManagementRequirements & SpecificationsPre-Implementation & AMI Project Clients
Implementation PlansSystem Integration, Test. & Deployment Mgmt.Stakeholder Engagement & Org. Change Mgmt.Business Process Design City of Fort Collins (CO)
City of Galveston (TX)
City of Greensboro (NC)
City of Lawrence (KS)
City of Long Beach Water & Gas Dept. (CA) City of Loveland (CO)
City of Manassas (VA)
City of Mesa (AZ)
City of Newport News (VA)
City of Oceanside (CA)
City of Palo Alto (CA)
City of Richland (WA)
City of Roseville (CA)
City of Ruston (LA)
City of San Marcos (TX)
City of Santa Ana (CA)
City of Santa Barbara (CA)
City of Santa Rosa (CA)
City of Terrell (TX)
City of Wilson (NC)
Crescenta Valley Water District (CA)
Fort Worth Water Department (TX)
Gallatin Public Utilities (TN)
Greenville Electric Utility System (TX)
Halifax Regional Water Comm. (NS)
Huntsville Utilities
Loudon Utility Board (TN)
Merced Irrigation District (CA)
Orangeburg Depart. of Public Utilities (SC) Regional Municipality of Halton (ON)
Riverside Public Utilities (CA)
Sewerage & Water Board of New Orleans
Tacoma Public Utilities (WA)
WaterOne (KS)
Winston-Salem, Forsyth County Utilities (NC)
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 10 We are extremely proud of the work we do, the quality with which we do it, and the accolades we receive from our clients.
Many of our strategy, planning, business case, technology roadmap and procurement projects have gone on to become actual implementation projectsthat we have either led or supported. Being re-engaged by our clients is the best testament of our high-quality work. Further, we have never had a contract terminated for performance, and our 100% planning and
implementation project success rate on dozens of programs and projects is proof of the quality and depth of our services and expertise.
As illustrated below, we pride ourselves on being flexible and nimble and we have been very deliberate in building an
organization with consultants who are personable and easy to work with. E Source is extremely flexible and adaptable in our approach to partnering and delivery.
However, it isn’t what we think about ourselves that matters most—it is what our clients think of us.
Our Philosophy
& Attitude
Partnering for
Your Success
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 11 Section 3: Scope of Work
E Source staff has been actively involved in preparing numerous AMI technology assessments, business cases, system acquisition and implementation plans and schedulesfor electric, gas, and water utilities of all sizes. The lessons learned through our involvement in many of the nation’s largest AMI deployments, as well as hundreds of municipal utility projects, have been incorporated in our current thinking and our approach.
Task 1 – Procurement and Vendor Contract Negotiations (approved and currently underway) Task 2 – Deployment Program Management – Planning and Proof of Concept E Source will provide implementation management oversight and subject matter expertise to support deployment of the Vallejo’s AMI Project. The project will have three (3) primary phases: Program Planning, Proof of Concept (POC), and Full Deployment. Specific tasks and deliverables associated with the POC are outlined below while Full Deployment Phase activities are outlined in Task 6.
Task 2.1 – Program Planning, Kickoff, and Discovery
Prior to project kickoff, E Source will work with Vallejo and the selected vendor(s) to develop and execute the project charter that will outline project governance and communicate the high-level project implementation approach and the responsibilities of all project participants.
E Source will work with Vallejo and the selected vendor(s) to develop a comprehensive Project Execution Plan (PEP).
The purpose of the PEP is to provide a set of guiding principles regarding philosophy, judgments, and actions to be taken over the course of the project. The PEP will outline the methods used for project controls related to quality control, risk/issue/change management, and project team communications. In conjunction with the development of the PEP, an integrated, milestone-driven Microsoft Project schedule will be developed to include work by all vendors for the POC and Full Deployment phases. E Source will also work with Vallejo to develop the integrated cash flow projection over the expected life of the project.
E Source will facilitate an on-site kickoff meeting with all Vallejo stakeholders and vendor representatives to initiate the project and review the project scope, timeline, communications plan, and housekeeping items. E Source will coordinate with Vallejo and the vendor(s) to schedule the necessary vendor discovery workshop(s) during this planning phase that will inform business requirements and system configuration. To provide guidance and advise Vallejo staff, our SMEs will actively participate in these vendor-led requirements discovery workshops.
ASSUMPTIONS:
− Development of the integrated project schedule is dependent upon the receipt of each vendor project schedule.
DELIVERABLES:
− Project Charter (*.doc)
− Project Execution Plan (*.doc)
− Integrated Microsoft Project schedule (*.mpp)
− Project kick-off meeting
− SME participation at vendor requirements discovery workshop(s) − Project cash flow projections (*.xls)
− Microsoft SharePoint site setup
Task 2.2 – Proof of Concept Planning
The intent of the POC phase is to demonstrate full system functionality through a limited deployment. The POC will establish the necessary foundation and maximize the learning and training of the back-office processes that will benefit the utility in a large-scale roll-out. The POC itself is further divided into two phases – Alpha and Beta.
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 12 E Source will conduct a series of meetings with Vallejo staff and vendor(s) to define and document how the POC will be designed and deployed. The plan, which is a living document that will be updated and refined over the course of the POC, will include the following at a minimum:
► Required materials
► Equipment acquisition
► Expected services including testing and training
► Detailed entrance/exit/acceptance criteria for the Alpha and Beta phases of the POC DELIVERABLES:
− Proof of Concept Implementation Plan (*.doc)
Task 2.3 - Support Alpha Proof of Concept Deployment
E Source will work with Vallejo’s project team, the vendor(s), and the designated systems integrator to execute the POC Implementation Plan, provide overall project management oversight, and provide subject matter expertise. As is often the case during any large project, activities, tasks, and timing may shift from the original plan. E Source will work with the project team to capture changes and adjust the plan accordingly. Throughout the POC, E Source will involve SMEs as required to support the numerous activities to be undertaken during this phase.
Project management activities to support the POC phase will include:
► maintaining the integrated project schedule
► working with all project participants to monitor progress and adjust the work plan as needed to stay on schedule ► facilitating regular project progress and other meetings ► creating project status reports as required with input from Vallejo ► working with Vallejo to monitor the scope of work of each vendor ► identifying, reporting, and tracking open action items, project issues and risks, potential change orders, and project budget
The intent of the Alpha POC phase is to begin building the AMI telecommunications network; equip a select/limited number of meter types, sizes and configurations with the necessary communication devices in a controlled environment; validate meter configurations and read resolutions; configure and deploy all head end application software and installation interface application software; and start the development of all the identified interfaces.
Specific, final Alpha acceptance criteria will be developed with input from Vallejo and vendor(s). Activities are expected to include, but are not limited to:
► Coordinate the network infrastructure site surveys and start rollout ► Coordinate with Vallejo and the vendor(s) to identify the Alpha POC environment (i.e., metershop/test bench) ► SME review of all vendor business requirements and system configuration documentation ► Coordinate the AMI and MDMS software installation and/or configurations ► Coordinate the Installation Contractor interfaces before Beta Install rollout ► Coordinate with Vallejo and vendor(s) to set up the secure communications with the respective data center(s) as applicable
► Coordinate the acquisition of Alpha phase equipment and materials DELIVERABLES:
− Microsoft SharePoint Site Administration
− Updated cash-flow projections
− Maintain integrated project schedule
− Maintain and update the Project Execution Plan
− Facilitate periodic project status meetings
− Periodic project status reports (*.doc)
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 13 Task 2.4 - Support Beta Proof of Concept Deployment
Upon the acceptance of the Alpha phase by Vallejo, the project will move into the Beta Phase. E Source will continue to provide the same services for project management activities to support this portion of the POC phase as outlined in Task 3.3 – Support Alpha Proof of Concept Deployment.
During the Beta phase, additional systems functionality is added and tested in manageable stages as more detailed, role-based training is provided to the user community. In parallel to development, testing, and training activities, Vallejo will be in the process of mapping the new business processes that will be adopted at the end of the Beta phase to support a seamless rollout during Full Deployment and beyond. Specific, final Beta acceptance criteria will be developed with input from Vallejo and vendor(s). Activities are expected to include, but are not limited to:
► Coordinate the establishment of the Beta POC meters and location ► Coordinate the acquisition of equipment/materials
► Coordinate the identification, design, development, testing, and deployment of each respective system integration
► Oversee and support the Beta meter/equipment deployment ► Oversee data quality assurance and audit procedures and processes ► Assist with Beta phase user acceptance testing, defect tracking, and troubleshooting ► Assist with the development of the AMI billing cutover plan ► Assist with the development of the Go-Live plan (moving from “test” to “production”) DELIVERABLES:
− Microsoft SharePoint Site Administration
− Updated cash-flow projections
− Maintain integrated project schedule
− Maintain and update the Project Execution Plan
− Facilitate periodic project status meetings
− Periodic project status reports (*.doc)
Task 2.5 – Support System Training
Effective and timely training for Vallejo personnel is critical to success of the project. E Source will coordinate the timing and delivery of vendor training during both the Alpha and Beta phases in accordance with the overall project schedule and coordinate with Vallejo regarding the availability, suitability, and readiness of a training environment and participants.
It is expected that tester training will occur during the Alpha POC for the core project team members that will serve as Alpha testers. At a minimum, this would include training for meter installation software/hardware, basic headend system navigation, and troubleshooting. More in-depth, role-based user training across all systems is expected to occur during the Beta POC. This will reinforce the team’s knowledge and ownership of the newly deployed system and provide an opportunity to dive deeper into training topics.
E Source will review each vendor’s training plan submittal for completeness including course descriptions, course agenda, equipment/system requirements, participants, and proposed timing. E Source may recommend additional training and other forms of end user training to supplement vendor training. E Source will work with each respective vendor and the Vallejo Project Manager to coordinate each training session and align the training plan with a proposed training schedule over the course of each phase of the project.
ASSUMPTIONS:
− This task will be conducted in phases aligned with the integrated project schedule.
DELIVERABLES:
− Review/edit vendor training plan(s)
− Review/edit training agenda(s)
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 14 − E Source SMEs participation in vendor training activities Task 2.6 – Support System Testing
Critical to evaluating the success of the AMI POC and whether Vallejo objectives are met is the plan and methodology for testing the installed solution. At a high level, testing is expected to include:
► Vendor-led Functional Testing – Vendor-led software testing to ensure agreed upon configuration of system(s) is delivered and working to specification prior to the start of any Vallejo-led user testing. ► Alpha Phase Acceptance Testing – Vallejo-led interim phase testing to confirm register read accuracy, interval read accuracy, read resolution, meter configuration, alert functionality, AMI system two-way communications, and other acceptance criteria as outlined in the POC Implementation Plan. ► Beta Phase User Acceptance Testing (UAT) – Vallejo-led “real world” testing that validates that the delivered system can support daily business and user requirements. Full end-to-end testing will include systems functionality; automated systems integration/data transfer; parallel billing; new and redesigned business processes; and other acceptance criteria as outlined in the POC Implementation Plan.
E Source will review each vendor’s test plan submittal for completeness and advise Vallejo on any proposed changes or additions. Upon delivery of the final vendor test plans, E Source will develop a single integrated test plan that will outline at a minimum: roles and responsibilities, testing procedures, and entrance/acceptance criteria as defined in the POC Implementation Plan. E Source will also oversee and support testing efforts during the POC. Specifically, E Source will:
► Review and provide feedback on vendor and utility test cases for each phase to identify potential gaps, and supplement accordingly
► Review and suggest missing use case scenarios
► Aggregate test cases provided by each vendor and Vallejo for each phase of the POC ► Coordinate scheduling and execution of the testing by each vendor and Vallejo ► Provide testing oversight and support of the test team ► Establish an issue/defect tracking system, monitor defects/problems reported by the test team, facilitate assignment of problems for resolution, and ensure retest by the test team ASSUMPTIONS:
− E Source will support Vallejo personnel during testing but will not conduct the actual testing. − E Source will not compose detailed test scripts but will support Vallejo in their efforts. − E Source staff can provide hands-on testing services if requested, for an additional fee.
DELIVERABLES:
− Review/edit vendor test plan(s)
− Integrated Test Plan (*.doc)
− Issue/Defect tracking system (Microsoft SharePoint)
Task 2.7 – Support Systems Integration
E Source will coordinate and oversee the systems integration effort that will occur during the POC phase. The intent isto have the pre-identified systems interfaces designed, developed, tested, and automated prior to full deployment start. E Source will lead a kick-off integration workshop with Vallejo staff and the designated vendor(s) personnel to identify and confirm the security requirements and network architecture and systems-specific integration methodology and to begin the discussion on file layouts and interface requirements.
Following the kick-off, E Source will lead weekly technical review meetings with all designated personnel (both internal and external to Vallejo) to monitor progress and identify roadblocks to systems integration activities.
ASSUMPTIONS:
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 15 − Designated SMEs from Vallejo, each vendor, and any third-party integrator will participate in the workshop(s) and the weekly status meeting.
DELIVERABLES:
− High-level systems integration diagram (*.vsd)
− Weekly meeting notes and integration activities tracker(s) (*.doc, Microsoft SharePoint) Task 3 – AMI Program Business Process Design
E Source will lead Vallejo through a series of workshops to baseline current state business processes impacted by core AMI functionality as well as by priority use cases that were identified in Task 1.4. After baseline processes are defined, we move into the design of future state processes that will support all desired end use cases. As part of the business process design effort, the E Source team will work to identify redundancies in business processes as well as uncover potential for streamlining processes. While some technology partners skim over specific recommendations, E Source draws from past technology deployments and industry best practices to guide Vallejo toward making sound decisions for how to redesign processes, policies, and procedures related to an AMI program.
Task 3.1 – Current State Business Process Definition
E Source begins with a workshop to gain understanding of how utility operations currently function. By defining and documenting current business processes, we gain a clear understanding of the operational and organizational characteristics of each business process. The team will work with Vallejo to document current state business processes as part of a cross-functional workshop, which includes a designated session for each business process.
Supporting materials and demonstration of systems may be incorporated into the workshop agenda (for example, a walk-through of billing exception reporting in the CIS.
In addition to covering the step-by-step process itself, each session will also include ancillary discussions. These discussions include key performance indicators (KPIs); policies associated with the process that may be impacted by AMI; daily system monitoring, and operational use of the various system reports that are used to support the process (manually or system-generated); potential risks to the process in implementing AMI; and potential opportunities for process improvement.
ASSUMPTIONS:
− E Source has identified the following minimum core business processes that will comprise the current state workshops:
Billing & Read Validation; Customer Inquiry; Meter Exchange/Retrofit; Move-In/Move-Out; Non-Pay Disconnect/Reconnect; and System Events and Alerts.
− Vallejo will identify pertinent team members that are most appropriate to participate in discussion of process change, along with other key personnel for participation in each workshop.
DELIVERABLES:
− PowerPoint slides incorporating all Vallejo notes, decisions, and open items from workshop (*.ppt) − Finalized current state process diagrams (*.vsd)
Task 3.2 – Future State #1 (Conceptual)
The Future State #1 workshop is the second of three (3) business process workshops that are planned for the development of the final business processes. This review of each business process will focus on the development of the future state, building upon what was developed in current state, and utilizing the new business applications (MDM system, AMI headend, and AMI meters, as applicable) and the interfaces that will be deployed (AMI/MDM, MDM/CIS, etc.). The timing is appropriate to assist Vallejo in developing any new policies that will require review and approval.
This workshop is typically held during the Alpha phase, prior to vendor training and systems configuration to help prepare Vallejo to address open items and points of follow-up discussion with the vendors.
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 16 In preparation for the workshop, E Source will perform a thorough review of Vallejo Utility Service Regulations (or other appropriate documentation) to determine which current policies may need to be updated/altered to better align with AMI technology. In addition, E Source will discuss new policies which Vallejo may need to create to successfully operate an AMI system, including opt-out, soft-off, and remote disconnect policies.
ASSUMPTIONS:
− The processes covered in Future State #1 will be the same processes that were covered in Current State, excepting relevant sub-processes which will occur in the future but cannot be performed due to technological limitations in the current state.
DELIVERABLES:
− PowerPoint process slides incorporating all Vallejo business process decisions and workshop updates (*.ppt) − Draft future state process diagrams (*.vsd)
− PowerPoint slides capturing notes from Policies discussion (*.ppt) Task 3.3 – Future State #2 (Final)
The Future State #2 workshop is the third of the three (3) business process workshops that are planned for the finalization of the business process flow diagrams and training materials. This final workshop will focus on:
addressing open items from earlier workshops; refining Vallejo decisions regarding new policies and procedures; and incorporating any new information following vendor training and configuration of systems. This iteration serves to bring the process diagrams and supporting materials to a final state that can be utilized for future internal training activity. This workshop will include time for demonstration of active (test or production) systems related to core business processes.
The Future State #2 workshop typically follows all Vallejo training during POC in order to incorporate final design decisions into future state design.
ASSUMPTIONS:
− Future State #2 builds upon the processes covered in Future State #1, thus the same processes and workshop sessions will be covered in this task.
DELIVERABLES:
− PowerPoint process slides incorporating all Vallejo business process decisions and workshop updates (*.ppt) − Final future state process diagrams (*.vsd)
− PowerPoint slides capturing notes from Policies discussion (*.ppt) Task 3.4 – Business Process Audit
E Source will review and audit the core business processes with Vallejo to determine how well the processes are working in the live environment. The audit will identify what, if any, adjustments are needed and provide insight into individual users’ performance. E Source will develop web forms to be used as test scripts to track each process audit.
These scripts are based on the final business process design documentation and will be used by E Source to follow along with each process step as they are performed by Vallejo staff in a one-on-one, coaching format.
E Source will present summary findings and (if relevant) updated final business process documentation based on findings from the audit.
DELIVERABLES:
− Raw audit results (*.xls or *.doc)
− Summary memorandum on key findings from audit (*.doc) − Updates to future state process diagrams (*.vsd)
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 17 Task 4 – Awareness and Education Campaign
Task 4.1 – Awareness and Education Campaign Design
E Source will develop an awareness and education campaign (AEC)/communications campaign that is in lockstep with the AMI POC schedule. The program will enhance internal project communications for all utility departments and will foster proactive communications with utility customers and other external stakeholders. E Source will schedule a discovery with Vallejo to address the following:
► Outline goals, objectives, and strategy of the AEC program ► Support the development of the overall project branding efforts ► Identify topics that will be covered in the AEC and the communication channels that will be leveraged for both internal and external customers
► Establish the means to measure the success of the program ► Finalize (baseline) the AEC Project Plan that will serve as the guideline for the project deliverables o The AEC Project Plan will be updated periodically to reflect changes to the campaign and the AMI POC schedule
ASSUMPTIONS:
− The discovery is conducted on-site over a two-day period, but it can be hosted via webinar.
DELIVERABLES:
− AEC Strategy (*.doc)
− AEC Project Plan (*.mpp)
Task 4.2 – Organizational Awareness
As part of the discovery sessions, E Source will work with Vallejo to identify the key topics that will drive the content of the utility organizational awareness campaign. Topics may include:
► AMI project benefits and information sharing
► Transitional change effecting the organization
► Theft detection and enforcement policies
► Green initiative concepts developed with AMI
► Areas of concern, including radio frequency (RF), privacy, cybersecurity, etc.
E Source will work with Vallejo to develop the content appropriate for internal staff that will be published at various stages of the project. The content may be published via an e-mail newsletter, printed flyers, or other formats as deemed appropriate by the utility. E Source will also support Vallejo in its effort to present this information to staff and field questions accordingly, for example during informational “tailgate” and town hall meetings.
ASSUMPTIONS:
− E Source will assist in the development of internal content. − Vallejo will employ a graphic designer to assist with visual layouts and design. − The printing, shipment, and dissemination of materials will be handled by Vallejo. − Task support will begin following conclusion of campaign design and span through the POC phase.
DELIVERABLES:
− Content to be used for internal communications
Task 4.3 – Customer Communications
E Source will work with Vallejo to develop the content for a variety of customer-facing materials. Customer outreach and education pieces are expected to include:
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 18 ► Door hangers
► Status letters
► Press releases
► Brochures
► Webpages
E Source will advise Vallejo on the timing of releasing the information pieces to the customer base. Many of these materials will be distributed in parallel with other information pieces.
ASSUMPTIONS:
− E Source will assist in the development of content.
− The list of customer education and outreach materials above can be modified based on the outcome of the discovery sessions if the approximate level of effort is commensurate and the changes are agreed upon by Vallejo and E Source. − Vallejo will employ a graphic designer to assist with visual layouts and design. − The printing, shipment, and dissemination of materials will be handled by Vallejo. − Task support will begin following conclusion of campaign design and span through the first three (3) months of Full Deployment.
DELIVERABLES:
− Content to be used for external customer communications Task 5 – Full Deployment Oversight and Quality Assurance Upon Vallejo acceptance of the POC and approval to proceed with Full Deployment, E Source will provide structured project management to ensure that all project tasks during the full deployment phase are executed in a timely, organized fashion. Given E Source’sfield deployment experience, we will provide the Vallejo with well-considered advice and recommendations on how to address potential issues or roadblocks during this phase.
Task 5.1 – Field Deployment Plan
To ensure a successful deployment, it is necessary to detail and document the numerous aspects of exchanging and/or retrofitting a utility’s entire meter population. E Source will conduct a series of discovery workshops with the designated Vallejo and installation vendor staff to develop the Field Deployment Plan. At a minimum, this plan will detail:
► Inventory management, warehouse logistics, and transfer of ownership ► Meter exchange and/or retrofit processes and procedures ► Deployment schedule and installer targets
► Customer communications
► Field issue reporting and resolution
► Management of Return to Utility meters (RTUs)
► Field installation quality assurance and audit
► Data quality assurance and audit
This planning exercise will need to occur during the Beta phase of the project in order to prepare all parties prior to the ramp-up of installation vendor staff and operations for the full deployment.
ASSUMPTIONS:
− E Source will work with Vallejo and vendor(s) to develop the Field Deployment Plan prior to the start of full deployment.
− Field deployment planning will encompass water meter installations/retrofits and contractor processes. − This deliverable is part of the Beta POC sign-off.
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 19 DELIVERABLES:
− Field Deployment Plan (*.doc)
Task 5.2 – Full Deployment Oversight and Quality Assurance E Source will work with the Vallejo and the installation contractor to develop the strategy and processes to monitor for tight control to ensure a smooth transition to billing with AMI data. We will oversee the selected installation contractor and represent Vallejo interests accordingly. Specific project management, logistics, training, troubleshooting, and quality assurance tasks to be performed by E Source during the full deployment phase include:
► Inspect field installations for quality assurance (QA) ► Observe and provide feedback on installer training
► Monitor installation contractor production goals versus actual ► Lead weekly production status meetings
► Perform communications and reporting
ASSUMPTIONS:
− Vallejo will designate appropriate field staff to assist and advise on issues discovered in the field by E Source field quality assurance staff.
− E Source will work with the Vallejo PM to develop an agreed-upon field audit percentage volume. − E Source structured the fee for this task as time and materials (T&M) with a not-to-exceed budget assuming support for the first 12 months of full deployment
DELIVERABLES:
− Periodic Project Status Reports (*.docx)
− Weekly Field Installation Quality Assurance Status Reports (*.xlsx)
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 20 Section 4: Project Organization Chart
Our proposed E Source resource organization chart is provided in Figure 4.
Consulting Director
Executive Sponsor
LOGO HERE
Procurement SME
Systems Integration /
Testing SME
Project Manager
Public Awareness SME
Water Operations SME
Business Process SME
Figure 4. Project Organization
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 21 Section 5: References
Buena Park, California, 20,000 water meters
Name of Business Street Address City & State Contract Dates City of Buena Park 6550 Beach Blvd Buena Park, CA
90621
June 2014 – October
2018
Contact Title Telephone Email Address
Mike McGee Water
Superintendent
(714) 562-3701 [email protected]
Description of Work Performed: E Source’s UtiliWorks was contracted to provide consulting services in the evaluation and application study of the current smart metering technologies and present an AMI/AMR business case to the City of Buena Park. UtiliWorks further assisted with and AMI/MDM procurement, including a CIS readiness assessment. We led development of the City’s DOI WaterSMART grant application for FY2017 and was engaged as Program Manager for the AMI deployment for approximately 20,000 water meters.
Project Manager: Bret Vonder Reith, Kara Truschel
Key Lead Technical Roles: Kody Salem, Joe Kelly, Dylan Kelly, Nicole Naassan Long Beach, California, 100,000 water meters
Name of Business Street Address City & State Contract Dates Long Beach Water
Department
1800 E. Wardlow
Road
Long Beach, CA
90807
Nov 2015 - Present
Contact Title Telephone Email Address
Chris Garner General Manager (562) 570-2001 [email protected] Description of Work Performed: E Source’s UtiliWorks was engaged by the Long Beach Water Department (LBWD) to provide professional services to deliver an AMI/MDMS Assessment and Strategic Roadmap. Activities included: update to the AMI/MDMS business case; develop related as-is current state operations, communications infrastructure, and IT systems; review, analyze and provide recommendations related to LBWD’s water conservation programs; and develop desired data analytics by each utility department. We were awarded the contract to provide AMI/MDMS procurement services and overall Program Management services starting in August 2017. This includes development and implementation of an Awareness and Education Campaign, Business Process Re-Engineering, and oversight of systems integration and testing. The project is expected to conclude in 2021.
Project Manager: Nicole Naassan
Key Lead Technical Roles: Chrystal Bennett, Dylan Kelly, Don Rankin, Jon Mitchell, Dale Pennington, Kara Truschel, Kierra Thomas
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 22 Roseville, California, 67,000 electric / 45,000
water meters
Name of Business Street Address City & State Contract Dates City of Roseville 2090 Hilltop Circle Roseville, CA 95747 November 2015 - Present Contact Title Telephone Email Address
Todd White Assistant Electric
Utility Director
(916) 746-1668 [email protected]
Description of Work Performed: E Source’s UtiliWorks was selected to provide consulting services in the evaluation of current smart metering technologies and develop an AMI business case. The assessment outlined technologies suited for Roseville’s unique environment and identified the associated business process and operational changes that must occur in order to be successful with moving to AMI. Following the assessment, we assisted Roseville in analyzing and evaluating responses to the AMI RFP, supporting vendor evaluation, and assisting with vendor contract/scope of work negotiations.
We were then awarded the next phase of the project to provide overall Program Management support throughout the deployment of the AMI system/software, meters and communications infrastructure including business process re-engineering, communications campaign strategy, integration support services, business intelligence and reporting, and full deployment QA/QC.
Project Manager: Tara Turch
Key Lead Technical Roles: Tom Grim, Parvathi Murali, Bob Russ, Nicole Naassan, Chase Berenson, Kierra Thomas, Chrystal Bennett
Santa Rosa, California, 53,000 water meters
Name of Business Street Address City & State Contract Dates City of Santa Rosa 69 Stony Circle Santa Rosa, CA 95401 May 2014 – March 2019
Contact Title Telephone Email Address
Kimberly Zunino Santa Rosa Water
Deputy Director
(707) 543-3960 [email protected]
Description of Work Performed: E Source’s UtiliWorks supported Santa Rosa Water through its efforts to deploy AMI technology, including oversight of the City’s AMI project as the lead Program Manager. We assisted the City with the procurement process by defining the technical and business requirements and providing oversight on the development of the RFP. We also provided contract support services and assisted the city in negotiations with the selected vendors; and were subsequently engaged to oversee proof of concept development and full system deployment. In the Program Manager role, we oversaw the full system deployment and managed interactions between and among the city and multiple vendors, including the AMI vendor, MDMS vendor, and the installation contractor.
Project Manager: Nicole Naassan / Bret Vonder Reith
Key Lead Technical Roles: Kody Salem, Joe Kelly, Dylan Kelly, Nicole Pennington
ESOURCE PROPOSAL TO CITY OF VALLEJO FOR AMICONSULTING SERVICES 23 Pricing
Our not-to-exceed fee to provide the services proposed herein is included in Table 2 below. We have right-sized our pricing to reflect the level of effort needed to help the City of Vallejo successfully acquire and implement the right AMI system.
Table 2. E Source Not-to-Exceed Fee
Task
Estimated
Labor
Hours
NTE Labor
Fee ODCs Total Fee
Task 2 – Deployment Project Management –
Planning & Proof of Concept 1,736 $363,680 $39,000 $402,680 Task 3 – AMI Business Process Design 640 $112,000 $12,000 $124,000 Task 4 – Awareness and Education Campaign 276 $49,920 $6,000 $55,920 Task 5 – Full Deployment Oversight and Quality
Assurance 696 $120,240 $21,000 $141,240
Total $645,840 $78,000 $723,840
Expenses
Per COVID-19 guidelines and if travel is required, travel expenses will be submitted for reimbursement on an actual and reasonable basis(at cost). E Source will seek to minimize expenses through the use of government contractor rates, if available, and teleconferences whenever possible.
Assumptions
► Vallejo will complete data requests and provide supporting background information for AMI Project/Initiative, if needed
► Vallejo personnel will review and approve E Source deliverables in a timely manner; all deliverables will be in Microsoft and PDF formats.
► Vallejo’s Project Manager will coordinate and consolidate all City comments on draft document deliverables to provide a single redline for E Source to make updates to the final document deliverables. ► Vallejo personnel will support workshops and meetings as needed. ► The Vallejo PM will assist E Source with scheduling City of Vallejo team members for the interviews and workshops. E Source will provide an agenda for each session.
Taxes
The rates and estimates provided are exclusive of taxes. The taxes relating to applicable services are the sole responsibility of the City of Vallejo.
Payment Terms
Payment terms are net thirty (30) days. E Source reserves the right to charge one and one-half (1.5%) percent per month, or the maximum rate permitted by law, whichever is greater, on any balance remaining unpaid after thirty (30) days.
Contract Terms and Conditions
Terms of this proposal remain valid for 90 days from the time of submittal. E Source Corporation reserves the right to negotiate any terms and conditions of the written agreement relating to this SOW for the City of Vallejo.
Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 3 Exhibit B - Compensation
EXHIBIT B
COMPENSATION
1. Consultant’s Compensation.
A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed nine hundred and thirty-eight thousand, four hundred dollars ($938,400).
Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.
City agrees to pay Consultant for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, in a lump sum upon satisfactory completion of the services and delivery of the work product.
B. Additional Services:
1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.
2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.
2. Appropriate Billable Hourly Rates for Services and Additional Services. Consultant’s billable hourly rates shall be:
Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 3 Exhibit B - Compensation
Title Rate
President $ 295.00
VP/Principal $ 260.00
Director $ 220.00
Senior Manager $ 220.00
Manager $ 220.00
Senior Associate $ 220.00
Consultant $ 220.00
Associate $ 190.00
Senior Analyst $ 160.00
Analyst $ 160.00
Junior Analyst $ 115.00
Administrative $ 115.00
3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.
4. Payments to Consultant.
A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.
B. All invoices submitted by Consultant shall contain the following information:
1. Description of services billed under this invoice
2. Date of Invoice Issuance
3. Sequential Invoice Number
4. City’s Purchase Order Number (if issued)
5. Social Security Number or Taxpayer Identification Number
6. Amount of this Invoice (Itemize all Reimbursable Expenses”)
7. Total Billed to Date
Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 3 Exhibit B - Compensation
C. Items shall be separated into Services and Reimbursable Expenses.
Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.
D. Request for payment shall be sent to:
Kent Carothers
Engineering Manager
Water Department
555 Santa Clara Street
Vallejo CA 94590
5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.
The obligations of Consultant under this section shall survive this Agreement.
6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.
CONSENT CALENDAR 8.I.
DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Christina Ratcliffe, AICP, Planning and Development Services Director SUBJECT: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC FOR BUILDING
SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
RECOMMENDATION
Adopt a resolution approving the First Amendment to the Consultant and Professional Services Agreement with 4LEAF, INC for supplemental building services. This First Amendment extends the term of the contract through August 31, 2022 and increases the maximum not-to-exceed amount to $200,000.
REASONS FOR RECOMMENDATION
This agreement will provide the additional support needed to review large complex construction projects and will also provide experienced building inspectors, on an as-needed basis, to assist city staff during periods of high construction activity, resulting in faster permit turn-around times.
BACKGROUND AND DISCUSSION
The Building Division uses contract services on an as-needed basis to assist staff with plan review, building inspections and other work related to building permits during periods of high construction activity or for projects requiring specialized knowledge. Contractual support supplements the City staff's effort to reduce plan check turn-around time, manage the inspection workload in light of fluctuating demand and perform damage assessment safety inspections during natural disasters. Additionally, contract services assist the Building Division to maintain critical staffing levels when positions become vacant and/or service needs increase.
In accordance with the consultant selection criteria set forth in Vallejo Municipal Code section 3.20.090.A.4, the consultant was selected during a formal bidding process. This amendment will provide additional funding and time to continue the timely processing of building permits.
The Building Division is currently reviewing proposals from various firms offering building services and anticipates returning to Council in late July/early August to request approval of contract(s) to provide services beginning September 1, 2022.
FISCAL IMPACT
This proposed action will not have any direct impact on the General Fund. Funding for these as-needed contractual plan review, inspection, and other permit-related professional services, as described herein, is generated directly from the fees collected for plan review and building permits and is included in the Building Division’s budget.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA), pursuant to Guidelines Section 15378(b), as it is not a project that has the potential for resulting in either a direct physical change in the Date: June 28, 2022
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC
FOR BUILDING SERVICES AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAME
environment or a reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS
1. 2022-6-28 - 4-Leaf Amendment Resolution CAO Stamp
2. 22-PS006 4LEAF INC_Approved Agreement
3. 4LEAF First Amendment to 22-PS-0006 Prof'l Svcs. Agreement CAO Stamp
CONTACT
Steve Arnold, Chief Building Official, (707) 648-4387 [email protected] RESOLUTION NO. 22- _____ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING AN AMENDMENT TO THE 4-LEAF, INC. PROFESSIONAL SERVICES AGREEMENT FOR BUILDING CONSULTING SERVICES INCREASING THE CONTRACT AMOUNT BY $100,000, NOT TO EXCEED $200,000, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME WHEREAS, the City of Vallejo Planning and Development Services Department Building Division The Building Division uses contractual services on an as-needed basis to assist staff with plan review, building inspections and other work related to building permits during periods of high construction activity or for projects requiring specialized knowledge; and
WHEREAS, Contractual support supplements the City staff's effort to reduce plan check turn-around time, manage the inspection workload in light of fluctuating demand and perform damage assessment safety inspections during natural disasters; and
WHEREAS, Contractual services assist the Building Division to maintain critical staffing levels when positions become vacant and/or service needs increase; and WHEREAS, the Division current staffing level is not sufficient to support the work required to process complex building applications, and requires an outside consultant to provide technical expertise on a range of disciplines necessary to process complex projects in a timely manner; and WHEREAS, 4-Leaf, Inc. is included in this resolution to provide Building Plan Check, Inspection and related services; and
WHEREAS, this agreement is not to exceed $200,000 through August 31, 2022; and WHEREAS, a Professional Services Contract Amendment is included in this resolution; and WHEREAS, the City’s Planning and Development Services Department permit application fees will pay for this work; and
WHEREAS, This action is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Section 15378, as it is not a project that has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
NOW, THEREFORE BE IT RESOLVED that the Council hereby approves contract between the City of Vallejo and 4-Leaf, Inc. in an amount not to exceed $200,000 through August 31, 2022.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 28, 2022, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT MCCONNELL, MAYOR
ATTEST: ______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
First Amendment to Agreement Between City of Vallejo and 4LEAF, Inc. Page 1 of 5 (Revised 06.2022)
FIRST AMENDMENT TO DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF VALLEJO, BUILDING DIVISION AND 4LEAF, INC.
This First Amendment to the Agreement made and entered into on June 25, 2019, hereinafter referred to as “Agreement,” between the 4LEAF Inc., a California Corporation, therein referred to as “Consultant, and the City of Vallejo, a municipal corporation, therein referred to as “City,” is made and entered into on this day of , 2022.
Consultant and City do mutually agree as follows:
1. Revised “Not to Exceed” amount: The agreement “not to exceed” amount shall be increased by 100,000.00 to a maximum not to exceed of $200,000.00
2. Revised Term of the Agreement. The Agreement term is currently scheduled to expire on June 30, 2022. As of the date of this First Amendment, the term of the Agreement is extended to and shall expire on August 31, 2022.
City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed five years.
If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo. If funds to affect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.
3. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and CONSULTANT shall perform all duties, obligations and conditions required under the Agreement.
4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.
5. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to First Amendment to Agreement Between City of Vallejo and 4LEAF, Inc. Page 2 of 5 (Revised 06.2022)
be construed against either party.
6. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
7. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
4LEAF, INC.,
a California corporation
BY:
Gene Barry
Vice President
DATE:
Vallejo Business License No
(City Seal)
CITY OF VALLEJO,
a municipal corporation
BY:
Mike Malone
Interim City Manager
DATE:
ATTEST:
Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:
Christina Ratcliffe, AICP
Planning & Development Services Director
APPROVED AS TO FORM:
Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
Armond Sarkis
Risk Manager
Attachment 1 of Exhibit B of First Amendment to Agreement Between City of Vallejo and 4LEAF, Inc. Page 3 of 5 (Revised 01.2019)
EXHIBIT B
COMPENSATION
1. CONSULTANT’s Compensation.
A. Services: City agrees to pay CONSULTANT, at the rate(s) specified in Attachment 1 of Exhibit B of the existing contract, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed Two Hundred Thousand Dollars and Zero Cents [$200,000.00].
CONSULTANT shall notify City in writing no later than thirty (30) days prior to the estimated date when CONSULTANT will have billed City the maximum payment amount permitted under this Agreement, and CONSULTANT shall provide City with an estimate of the additional compensation required to complete the project.
B. Additional Services:
1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.
2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.
3. Appropriate Billable Hourly Rates for Services and Additional Services.
CONSULTANT’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.
4. CONSULTANT’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of CONSULTANT for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.
C. Payments to CONSULTANT.
1. Payments to CONSULTANT shall be made within a reasonable time after receipt of CONSULTANT’s invoice, said payments to be made in proportion to services performed. CONSULTANT may request payment on a monthly basis. CONSULTANT shall be responsible for the cost of supplying all documentation Attachment 1 of Exhibit B of First Amendment to Agreement Between City of Vallejo and 4LEAF, Inc. Page 4 of 5 (Revised 01.2019)
necessary to verify the monthly billings to the satisfaction of City.
2. All invoices submitted by CONSULTANT shall contain the following information:
a. Description of services billed under this invoice
b. Date of Invoice Issuance
c. Sequential Invoice Number
d. City’s Purchase Order Number (if issued)
e. Social Security Number or Taxpayer Identification Number f. Amount of this Invoice (Itemize all Reimbursable Expenses”) g. Total Billed to Date
3. Items shall be separated into Services and Reimbursable Expenses.
Billings that do not conform to the format outlined above shall be returned to CONSULTANT for correction. City shall not be responsible for delays in payment to CONSULTANT resulting from CONSULTANT’s failure to comply with the invoice format described above.
4. Request for payment shall be emailed to:
[email protected]
Invoice File Name shall be:
Company Name Inv # Inv Amount Inv Date
2. Accounting Records of CONSULTANT. CONSULTANT shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of CONSULTANT’s direct salary costs for all Services and Additional Services performed under this Agreement and records of CONSULTANT’s Reimbursable Expenses, in accordance with generally accepted accounting practices. CONSULTANT shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours notice.
Consultant shall email a monthly statement of invoices paid and unpaid to:
[email protected]
Statement File name shall be:
Company Name Statement Month Year
Attachment 1 of Exhibit B of First Amendment to Agreement Between City of Vallejo and 4LEAF, Inc. Page 5 of 5 (Revised 01.2019)
The obligations of CONSULTANT under this section shall survive this Agreement.
3. Taxes. CONSULTANT shall pay, when and as due, any and all taxes incurred as a result of CONSULTANT’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
4. Taxpayer Identification Number. CONSULTANT shall provide City with CONSULTANT’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.
ACTION ITEM 8.J.
DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Gillian Hayes, Assistant City Manager
SUBJECT: CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION APPROVING THE HUD-REQUIRED ANNUAL ACTION PLAN FOR FISCAL YEAR 2022-23 AND FUNDING
ALLOCATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAN
AND HOME INVESTMENT PARTNERSHIPS PROGRAM
RECOMMENDATION
Adopt a Resolution approving the City of Vallejo’s Annual Action Plan for Fiscal Year (FY) 2022- 2023 and funding allocations for submission to the U.S. Department of Housing and Urban Development (HUD).
REASONS FOR RECOMMENDATION
By submitting the Annual Action Plan (Attachment 2) to HUD, the City maintains its eligibility for and may receive Community Development Block Grant (CDBG) Program and HOME Investment Partnerships Program funds in FY 2021-2022. These funds benefit the City by helping it to accomplish its community development and affordable housing goals.
BACKGROUND AND DISCUSSION
The City is required by HUD to submit an “Annual Action Plan” (AAP) in order to receive funds under several affordable housing and community development programs. The AAP includes the allocation of FY 2022-23 (July 1, 2022 to June 30, 2023) CDBG Program and HOME Program funds to specific projects and activities.
The Draft 2022-23 Annual Action Plan is shown at Attachment 2.
Consolidated Plan Process
The FY 2020-24 Five-Year Consolidated Plan was adopted by the City Council in July, 2020. On February 3, 2022, the Housing and Community Development (HCD) Commission held a public hearing to receive comments on affordable housing and community development needs in Vallejo. The purpose of this hearing was to determine whether the needs and priorities identified in the Consolidated Plan had significantly changed and if so, what if any revisions to projects and activities may be appropriate. No public or written comments were received.
The Housing and Community Development (HCD) Commission and the City Council have taken actions to support the development of the FY 2022-23 Annual Action Plan. In November and December 2021, the Commission and the City Council adopted a CDBG Program and HOME Program funding process and criteria for FY 2022-23. On January 4, 2022, the City issued Request for Proposals and Applications for FY 2022-23, inviting non-profit organizations to submit proposals for affordable housing and public service projects and activities. A mandatory briefing session on the FY 2022-23 Applications was hosted by staff for non-profit agencies on January 13, 2022. The Applications were due not later than February 8, 2022. Three responsive social service applications were received, requesting CDBG Program funds; one responsive affordable housing proposal was submitted, for the Sonoma Estates Housing Project, requesting a combination of CDBG Program and HOME Program funds.
In December, 2021 the HCD Commission established an Ad Hoc Committee (Beasley-Stansberry, Bunde, Date: June 28, 2022
Subject: CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION APPROVING THE HUD-REQUIRED ANNUAL ACTION PLAN FOR FISCAL YEAR 2022-23 AND
FUNDING ALLOCATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAN AND HOME INVESTMENT PARTNERSHIPS PROGRAM
James, Long) on the FY 2022-23 CDBG Program and HOME Program Funding Process, to include funding recommendations from the Committee and staff. Because most of the Commission volunteered to serve on the Ad Hoc Committee, pursuant to the Brown Act, all meetings of the Ad Hoc Committee were public meetings. The Ad Hoc Committee met on March 3, 2022 to receive presentations from the non-profit agencies that requested FY 2022-23 CDBG Program and HOME Program funds.
On March 31, 2022, the Committee and staff met to review the Applications and input received on March 3, and then developed recommendations for the full Commission’s consideration and action. At the March 31, 2022 meeting, the Ad Hoc Committee voted, 3-0-0, to recommend FY 2022-23 CDBG Program and HOME Program activities and estimated funding allocations, as recommended by staff. The Ad Hoc Committee and staff agree on the projects and activities for FY 2022-23. The March 31, 2022 activities, and funding allocations, are shown at Attachments 3 and 4.
FY 2022-23 CDBG Program Funding Recommendations
On May 13, 2022, HUD notified the City that it will receive approximately $1,034,156 in CDBG Program (“Entitlement”) funds directly from HUD in FY 2022-23. This Entitlement amount is slightly lower than the estimate provided to the Ad Hoc Committee by staff in March, 2022. The City also estimates it will receive $15,000 in program income (revenue). Therefore, the total amount of CDBG Program funding available to allocate to projects and activities in FY 2022-23 is currently estimated at $1,049,156. Based on these amounts, staff’s revised CDBG Program funding recommendations are shown below, and at Attachment 5.
Date: June 28, 2022
Subject: CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION APPROVING THE HUD-REQUIRED ANNUAL ACTION PLAN FOR FISCAL YEAR 2022-23 AND
FUNDING ALLOCATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAN AND HOME INVESTMENT PARTNERSHIPS PROGRAM
FY 2022-23 HOME Program Funding Recommendations
On May 13, 2022, HUD notified the City that it will receive approximately $630,390 in HOME Program Entitlement funds in FY 2022-23, and the City estimates it will receive $100,000 in program income, for a total estimated allocation of $730,390. This Entitlement amount of $630,390 is higher than the estimate provided to the Ad Hoc Committee by staff in March, 2022. Based on these amounts, staff’s revised HOME Program funding recommendations are shown below, and at Attachment 6.
FY 2022-23 AAP Public Hearing
During its regular meeting on June 2, 2022, the Housing and Community Development Commission held a public hearing on the draft Annual Action Plan for FY 2022-23. There were no speakers from the public on the draft AAP at the June 2nd hearing. The 30-day public (written) comment period on the draft AAP began on May 13, 2022 and ended on June 13, 2022; no written comments were received. After the public hearing, the Commission voted, 5-0-0, to recommend approval of the AAP by the City Council, as presented by staff. The Commission's recommendation includes the CDBG Program and HOME Program FY 2022-23 activities and funding allocations as shown at Attachments 5 and 6.
FISCAL IMPACT
The Council's action will approve a new Annual Action Plan for FY 2022-23 for submission to HUD, including the allocation of approximately $1,049,156 and $730,390 in CDBG Program and HOME Program funds, respectively, totaling an estimated $1,779,546, to specific projects and activities in FY 2022-23.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution for Annual Action Plan for FY 2022-23 CAO Stamp
2. Draft Annual Action Plan for FY 2022-23
3. Proposed CDBG Program Funding Allocations for FY 2022-23 (as of March 31, 2022)
4. Proposed HOME Program Funding Allocations for FY 2022-23 (as of March 31, 2022) Date: June 28, 2022
Subject: CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION APPROVING THE HUD-REQUIRED ANNUAL ACTION PLAN FOR FISCAL YEAR 2022-23 AND
FUNDING ALLOCATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAN AND HOME INVESTMENT PARTNERSHIPS PROGRAM
5. Proposed CDBG Program Funding Allocations for FY 2022-23 as Recommended by Staff (as of May 13, 2022)
6. Proposed HOME Program Funding Allocations for FY 2022-23 as Recommended by Staff (as of May 13, 2022)
CONTACT
Guy L. Ricca, Temporary Senior Community Development Analyst (707) 648-4359 [email protected]
Chari Barrera, Administrative Analyst II (707) 553-7204 [email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. ______N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO TO APPROVE THE CITY OF VALLEJO’S ANNUAL ACTION PLAN
FOR FISCAL YEAR 2022-23 INCLUDING PROPOSED COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIPS PROGRAM
FUNDING ALLOCATIONS FOR SUBMITTAL TO THE
U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEREAS, as a condition of receiving federal Community Development Block Grant (CDBG) Program (Fund 101) funds, HOME Investment Partnerships Program (Fund 102) funds, and certain other federal community development and housing funds, the City is required to prepare and submit an Annual Action Plan to the Department of Housing and Urban Development (HUD); and
WHEREAS, the City of Vallejo’s next Annual Action Plan includes the Fiscal Year (FY) 2022-23 CDBG Program and HOME Program funding allocations to projects and activities; and WHEREAS, in November and December, 2021, the City adopted a CDBG Program and HOME Program funding process and criteria, which included a one-year funding cycle for FY 2022-23; and
WHEREAS, in December, 2021 the Housing and Community Development (HCD) Commission established an Ad Hoc Committee on the FY 2022-23 CDBG Program and HOME Program Funding Process (Beasley-Stansberry, Bunde, James, Long); and WHEREAS, as part of the funding process, on January 4, 2022 the City of Vallejo issued a Request for Proposals and Applications for the allocation of a portion of its CDBG Program and HOME Program funds to non-profit organizations; and
WHEREAS, the City of Vallejo has been notified by HUD that it will receive CDBG Program funds and HOME Program funding allocations in the amounts of $1,034,156 and $630,390 in FY 2022- 23, respectively, or effective July 1, 2022; and
WHEREAS, staff estimates that the City of Vallejo will also receive $15,000 and $150,000 in program income (revenue) in FY 2022-23, as the result of the implementation of CDBG Program and HOME Program projects and activities, respectively; and WHEREAS, on March 3, 2022 and March 31, 2022, the Ad Hoc Committee and staff met to receive funding presentations and to consider funding allocations; and WHEREAS, the Ad Hoc Committee and staff are in agreement on FY 2022-23 funding recommendations; and
WHEREAS, a draft Annual Action Plan for FY 2022-23 has been prepared by staff; and WHEREAS, on June 2, 2022, the HCD Commission held a public hearing to receive comments on the proposed allocation of CDBG Program and HOME Program funds to projects and activities for FY 2022-23, and then recommended the adoption of the Annual Action Plan, to include the annual allocation of CDBG Program and HOME Program funds to projects and activities for FY 2022-23, by the City Council;
NOW, THEREFORE, THE COUNCIL OF THE CITY OF VALLEJO DOES HEREBY RESOLVE THAT:
Section 1. The Council of the City of Vallejo approves (1) the FY 2022-23 Annual Action Plan, (2) the FY 2022-23 CDBG Program funding allocations, and (3) the FY 2022-23 HOME Program funding allocations.
Section 2. Notwithstanding any provision of the award of funds as described in the Staff Report, the Council of the City of Vallejo by this action acknowledge that these funding allocations do not constitute a commitment of funds or project site approvals, and that such commitment of funds or approvals may occur only upon satisfactory completion of environmental reviews under the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA), and receipt by the City as applicable of an Authority to Use Grant Funds from HUD under 24 CFR § 58.
Section 3. The provision of any CDBG Program funds or HOME Program funds to projects as described in the Staff Report is conditioned on the City’s determination to proceed with, modify, or cancel any activity based on the results of subsequent environmental reviews, as applicable.
Section 4. Notwithstanding the reservation of funds as described in the Staff Report, the City, and subrecipient agencies and contractors of the City, receiving CDBG Program funds and HOME Program funds, will not undertake or commit any funds to physical or choice-limiting actions, including property acquisition, demolition, movement, rehabilitation, conversion, repair, or construction prior to environmental clearance, and that the violation of this provision may result in the denial by HUD of the use of any CDBG Program or HOME Program funds by the City under the FY 2022-23 CDBG Program and HOME Program grants.
Section 5. The City Manager, or either of his designees, the Assistant City Manager, and the Housing and Community Development Program Manager, are hereby authorized to prepare and submit to HUD the City’s FY 2022-23 Annual Action Plan, and any related applications or documents, and any amendments or corrections to such applications and documents.
Section 6. The City Manager or either of his designees are hereby authorized to make adjustments and revisions to funding allocations in the event that the CDBG Program funds or HOME Program funds provided to the City of Vallejo in FY 2021-2022 are revised by HUD, in a not to exceed amount of $100,000 for each program.
Section 7. The City Manager or either of his designees are hereby authorized to prepare and execute written Agreements and Amendments as required with subrecipient and nonprofit agencies receiving funding allocations in FY 2022-23.
Section 8. The City Manager or either of his designees are hereby authorized to prepare and issue Requests for Qualifications and Requests for Proposals for FY 2022-23 CDBG Program and HOME Program projects and activities as may be required by the City of Vallejo or HUD.
Adopted by the Council of the City of Vallejo at a meeting held on June 28, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: ________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Annual Action Plan
2022
1 OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
Vallejo, with a population of 126,090 as of April 1, 2020, according to the U. S. Census Bureau, is the largest city in Solano County, California, and is located on the northeastern shore of San Pablo Bay. Based on the most recent affordable housing and community development (non-Housing) needs data available to the City of Vallejo, the City's Five Year Consolidated Plan (2020-2024), adopted in 2020, identifies four high priority population groups in Vallejo, in this order of need: (1) extremely low-income and very low-income renters, (2) homeless persons, (3) very low-income first time homebuyers, and (4) non-homeless persons with special needs, including persons living with HIV/AIDS, severe mental illness, and substance abuse addictions. Community development (non-housing) needs include: (1) completing comprehensive, health and safety public improvements in neighborhood target areas, (2) installing curb ramps, City-wide, and (3) providing social services for extremely low-income and very low-income persons to meet their basic human needs.
2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.
Fiscal Year (FY) 2022-23 Goals: (1) complete the construction of 74 units of permanent supportive housing for homeless persons, (2) establish a Navigation Center for up to 125 homeless adults, (3) build eleven for-ownership workforce housing units in a neighborhood target area for first time homebuyers (as defined by HUD), known as "Sonoma Estates", (4) provide critical public services to 125 who are not homeless but who have special needs, (5) provide social services to 1,250 very low-income and lowincome persons, and (6) provide tenant-based rental assistance/rapid re-housing to ten homeless and at-risk of homelessness individuals and families.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
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In 2020, the City adopted a Five Year Consolidated Plan for the period beginning July 1, 2020 and ending June 30, 2025. Over $20 million in private, federal, State, and local funds are invested in Consolidated Plan activities annually; of this amount, a large majority is federal funds. The City is on track to accomplish its Consolidated Plan goals and address the high priority needs in the community.
4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.
In the second year of the Five Year Consolidated Plan (July 1, 2021 through June 30, 2022), the City's Housing and Community Development (HCD) Commission held a public hearing on affordable housing and community development needs on February 3, 2022, in accordance with the City's Citizen Participation Plan. The City holds at least one public hearing each year to receive comments on affordable housing and community development needs in the City of Vallejo. The specific purposes of this annual public hearing are to: (1) determine whether and how affordable housing and community development needs may have changed, significantly, from those identified in the Consolidated Plan and if so what, if any, revisions to proposed projects and activities may be appropriate, and (2) provide an opportunity for residents and other interested parties to comment on how they believe the City's CDBG Program and HOME Program funds may be used in FY 2022-23, the third year of the Five Year Consolidated Plan. However, the purpose of the hearing is not to recommend the allocation of funding to specific projects and activities. A legal notice regarding the February 3, 2022 public hearing was published in the local newspaper, and on the City's website, prior to the public hearing. Written comments were also invited from the public, prior to the hearing.
The HCD Commission is scheduled to hold a second public hearing on June 2, 2022 to receive comments from the public on the draft FY 2022-23 Annual Action Plan. A legal notice regarding this hearing was published in the local newspaper, and on the City's website, on May 12, 2022. The comment period will end on June 13, 2022.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.
No public comments were received at the February 3, 2022 public hearing on affordable housing and community development needs, and no written comments were submitted on this subject.
6. Summary of comments or views not accepted and the reasons for not accepting them Annual Action Plan
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This section is not applicable to the February 3, 2022 public hearing or written comment period, because no comments were received.
7. Summary
After an extensive planning and public comment process, in 2020 the City adopted a Consolidated Plan for the period July 1, 2020 through June 30, 2025. The Consolidated Plan has prioritized affordable housing and community development needs in the City of Vallejo, and has identified anticipated resources to address the high priority needs in these areas. The City expects to meet five year and annual program goals; if needs or resources change in the future, the City will consider amending the Consolidated Plan, using a public process that is in compliance with the Citizen Participation Plan.
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PR-05 Lead & Responsible Agencies – 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator VALLEJO City Manager/Housing and Community Development Div HOME Administrator VALLEJO City Manager/Housing and Community Development Div Table 1 – Responsible Agencies
Narrative (optional)
The City of Vallejo's Entitlement grants are administered by the City under the direction of the Interim Housing and Community Development (HCD) Program Manager.
Consolidated Plan Public Contact Information
Chari Barrera, Administrative Analyst II, City of Vallejo, 200 Georgia Street, Vallejo, CA 94590-5930, 707-553-7204, FAX: 707-648-5249, [email protected]
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
1. Introduction
The City of Vallejo's Office of the City Manager, Housing and Community Development (HCD) Division, will take the lead in implementing its affordable housing and community development strategy for Vallejo in FY 2022-23, (July 1, 2022 through June 30, 2023). The HCD Division is responsible for delivering the City's Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program, and Neighborhood Stabilization Program (NSP), as well as Vallejo Housing Authority (VHA) Housing Successor Agency (formerly Redevelopment Agency) projects. Affordable housing projects and developments are completed through partnerships with nonprofit and for-profit housing developers, Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
City employees in the HCD Division will staff the VHA, which administers the Housing Choice Voucher, Project Based Voucher, Family Self-Sufficiency (FSS), Veterans Affairs Supportive Housing (VASH), and Section 8 Homeownership Programs. The City may contract with Community Housing Development Corporation (CHDC), a non-profit agency, which is also a HOME Program-eligible Community Housing Development Organization (CHDO), to deliver the City's First Time Homebuyer Assistance Program, using CDBG Program and HOME Program funds. CHDC is also certified by HUD as a housing counseling agency, and provides homebuyer education and housing counseling programs to Vallejo residents. The VHA and social service agency partners will share and target supportive services where possible on behalf of its FSS Program participants.
In January 2022, non-profit housing and social service agencies were invited to submit CDBG Program and HOME Program funding proposals to the City that will address the high priority affordable housing and community development needs in Vallejo as identified in the Consolidated Plan. The HCD Commission, an advisory body appointed by the City Council, will provide significant input into how these funds will be allocated in FY 2022-23.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The City's Interim HCD Program Manager sits on: (1) the Continuum of Care (CoC) Board for Solano County ("Housing First Solano"), and (2) the governing board of the Community Action Partnership of Annual Action Plan
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Solano ("CAP Solano"), a Joint Powers Authority (JPA), to support Vallejo's ongoing work to address homeless and safety net service needs. The City will continue to work with Housing First Solano and CAP Solano to develop projects, programs, and supportive services to maintain a seamless continuum of care for the homeless. City staff will provide technical assistance where necessary and appropriate to the CoC Board and the JPA to strengthen capacities, identify and secure resources, and assist social service agencies to access resources, to carry out the activities proposed in the FY 2022-23 Annual Action Plan.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Each year, CAP Solano receives housing project proposals for the homeless, including for permanent housing, transitional housing, and supportive services. The HUD Supportive Housing Program funds many of these activities on a competitive and then ongoing basis. For the last several years, the County of Solano has been successful in securing funding from HUD, the State, and private sources for Homeless Assistance Centers, transitional housing projects, supportive services, and permanent housing units. The City of Vallejo has been an active and participating member of the County of Solano CoC since its inception, and the Interim HCD Program Manager sits on the CoC Board. This participation informs the City's choice of priority needs and funding allocations.
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
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Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Legal Services of Northern California Agency/Group/Organization Type Housing
PHA
Services - Housing
Services-homeless
Service-Fair Housing
Other government - Federal
Grantee Department
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Legal Services of Northern California provided input to assist the City in addressing housing discrimination
issues.
2 Agency/Group/Organization Fair Housing Advocates of Sonoma Agency/Group/Organization Type Housing
PHA
Services - Housing
Service-Fair Housing
Other government - Federal
Grantee Department
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What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Fair Housing Advocates of Northern California
provided comments to assist the City to address fair
housing issues.
Identify any Agency Types not consulted and provide rationale for not consulting This section is not applicable. Therefore, there are no comments in this section.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care
City of Vallejo
Housing Element
The City's Housing Element has been updated through 2023; certain affordable housing goals are the same as the HCD Division's goals.
City of Vallejo
Housing Strategy
HCD Division, City of
Vallejo
A Housing Policy for the City for all income groups was adopted by the City Council in 2020; certain affordable housing goals are the same as the HCD Division's goals, including expanding resources for the homeless population.
Table 3 – Other local / regional / federal planning efforts Narrative (optional)
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There are no additional comments in this section.
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AP-12 Participation – 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Two public hearings and two written comment periods were scheduled, pre- and post-drafting of the FY 2022-23 Annual Action Plan. No public or written comments were received from the public at the February 3, 2022 public hearing, or during the first written comment period. The legal notices are attached.
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Citizen Participation Outreach
Sort
Order
Mode of O
utreach
Target of
Outreach
Summary of
response/at
tendance
Summary o
f
comments
received
Summary of
comments
not accepted
and reasons
URL (If applicable)
1 Public
Hearing
Minorities
NonEnglish
Speaking -
Specify
other
language:
Spanish,
Tagalog
Nontargeted/b
road
communit
y
No
members of
the public
attended
the
February 3,
2022 public
hearing on
needs who
chose to
comment.
No public
or written
comments
were
received
pertaining
to the
February 3,
2022 public
hearing on
needs.
This section
is not
applicable,
since no
comments
were
received.
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Sort
Order
Mode of O
utreach
Target of
Outreach
Summary of
response/at
tendance
Summary o
f
comments
received
Summary of
comments
not accepted
and reasons
URL (If applicable)
2 Newspape
r Ad
Minorities
NonEnglish
Speaking -
Specify
other
language:
Spanish,
Tagalog
Nontargeted/b
road
communit
y
No
members of
the public
attended
the
February 3,
2022 public
hearing on
needs who
chose to
comment.
No public
or written
comments
were
received
pertaining
to the
February 3,
2022 public
hearing on
needs.
This section
is not
applicable,
since no
comments
were
received.
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Sort
Order
Mode of O
utreach
Target of
Outreach
Summary of
response/at
tendance
Summary o
f
comments
received
Summary of
comments
not accepted
and reasons
URL (If applicable)
3 Internet
Outreach
Minorities
Nontargeted/b
road
communit
y
No
members of
the public
attended
the
February 3,
2022 public
hearing who
chose to
comment.
No public
or written
comments
were
received
pertaining
to the
February 3,
2022 public
hearing on
needs.
This section
is not
applicable,
since no
comments
were
received.
https://www.cityofvallejo.net/city_hall/departments___divi sions/housing___community_development
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
For FY 2022-23, the City will receive approximately $1,779,546 in combined CDBG Program and HOME Program funds. CDBG Program funds will be used by the City for housing development, public improvements (a homeless navigation center), social services, and program administration. HOME Program funds will be used for a reservation of funds for a CHDO project, a loan to help build a workforce for-ownership housing project for first time homebuyers, tenant-based rental assistance (TBRA), and program administration.
Anticipated Resources
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 1,034,156 15,000 0 1,049,156 2,000,000
Housing development, program
administration, public
improvements, and social services.
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Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily rental
new construction
Multifamily rental
rehab
New construction
for ownership
TBRA 630,390 100,000 0 730,390 1,200,000
CHDO reserve, housing
development, non-federal HOME
Program match, program
administration, and TBRA.
Other private Public Services
0 0 0 0 5,150,000
Private financing from three health
care providers to support the
operation of a Homeless Navigation
Center.
Other public -
state
Public
Improvements
1,290,869 0 0 1,290,869 1,290,869
State of California Permanent Local
Housing Allocation (PLHA) funding
to assist the City in constructing a
Homeless Navigation Center.
Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
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Funding sources that will be used to implement the Annual Action Plan include but are not limited to: (1) federal Housing Choice Voucher Program funds for rental assistance, (2) federal CDBG Program, federal HOME Program, federal NSP, bond financing, low-income housing tax credits, and private donations, for the new construction of rental and for-ownership housing, (3) private, State, and federal funds to enable nonprofit agencies to provide emergency shelter, supportive services, and transitional housing for homeless persons and persons with special needs, and (4) federal CDBG Program funds for social services to meet basic human needs.
Federal HOME Program funds that are used for project costs will be matched by local sales tax and Housing Successor Agency funds.
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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan 2118 and 2134-36 Sacramento Street, Vallejo, on a 1.34-acre site, to construct 74 permanent supportive housing rental units for homeless persons in partnership with Eden Housing, Inc., dba Vallejo PSH, LP.
Construct a public facility that will be used as a Homeless Navigation Center for homeless persons, (site to be determined).
Discussion
The City plans to use City-owned properties to address the need for permanent supportive housing, and homeless navigation services.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Permanent
Supportive
Housing
2020 2024 Affordable Housing Central City Affordable
Housing
CDBG: $0
HOME: $0
Rental units constructed: 74
Household Housing Unit
2 TBRA 2020 2024 Affordable Housing South
Vallejo
Central City
Country
Club Crest
Eastern City
Vallejo
Heights
Affordable
Housing
HOME:
$3,600
Tenant-based rental assistance /
Rapid Rehousing: 10 Households
Assisted
3 Homeless
Navigation
Center
2020 2023 Homeless South
Vallejo
Central City
Country
Club Crest
Eastern City
Vallejo
Heights
Community
Development
CDBG:
$235,248
PLHA:
$1,290,869
Other: 125 Other
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
4 Homebuyer
Assistance
2020 2024 Affordable Housing South
Vallejo
Central City
Country
Club Crest
Eastern City
Vallejo
Heights
Affordable
Housing
CDBG: $0
HOME: $0
Direct Financial Assistance to
Homebuyers: 5 Households
Assisted
5 Sonoma Estates
Housing Project
2021 2023 Affordable Housing South
Vallejo
Affordable
Housing
CDBG:
$464,077
HOME:
$653,751
Homeowner Housing Added: 11
Household Housing Unit
6 Social Services 2020 2024 Non-Housing
Community
Development
South
Vallejo
Central City
Country
Club Crest
Eastern City
Vallejo
Heights
Community
Development
CDBG:
$140,000
Public service activities other than
Low/Moderate Income Housing
Benefit: 1250 Persons Assisted
7 Non-Homeless
Special Needs
Services
2020 2024 Non-Homeless
Special Needs
South
Vallejo
Central City
Country
Club Crest
Eastern City
Community
Development
CDBG: $0
HOME: $0
Public service activities other than
Low/Moderate Income Housing
Benefit: 125 Persons Assisted
Table 6 – Goals Summary
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Goal Descriptions
1 Goal Name Permanent Supportive Housing
Goal
Description
The City will continue its efforts to assist in the completion of 74 rental units of permanent supportive housing for homeless individuals, using CDBG Program and HOME Program funds that were allocated in a prior program year. 2 Goal Name TBRA
Goal
Description
Temporary tenant-based rental assistance/rapid rehousing for ten persons who are homeless or at-risk of becoming homeless.
3 Goal Name Homeless Navigation Center
Goal
Description
Complete the construction of a public facility that will be used as a Navigation Center to serve up to 125 homeless adults annually, with 75 percent entering into another suitable living arrangement annually, using additional CDBG Program funds.
4 Goal Name Homebuyer Assistance
Goal
Description
Provide homebuyer loans and closing cost grants for five first time homebuyers. 5 Goal Name Sonoma Estates Housing Project
Goal
Description
Build eleven for-ownership workforce housing units in a neighborhood target area for fiurst time homebuyers, using CDBG, HOME, and NSP funds.
6 Goal Name Social Services
Goal
Description
Through the allocation of CDBG Program funds to non-profit agencies, provide social services to 1,250 extremely lowincome and very low-income persons.
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7 Goal Name Non-Homeless Special Needs Services
Goal
Description
Provide critical public services to 125 persons who are not homeless but have special needs.
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Projects
AP-35 Projects – 91.220(d)
Introduction
Under the City's CDBG Program for FY 2022-23, Vallejo will fund construction of a Homeless Navigation Center, social services, housing development, and program administration. With FY 2022-23 HOME Program funding, the City will allocate funding to a for-ownership housing project, the reservation of CHDO funds for a future afordable housing project, tenant-based rental assistanced/rapid rehousing, and program administration.
Projects
# Project Name
1 Program Administration
2 TBRA
3 Sonoma Estates Housing Project Loan
4 First Time Homebuyer Mortgage Assistance
5 Social Services
6 Permanent Supportive Housing
7 CHDO Project
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The City does not anticipate any obstacles to meeting the needs as identified and addressed in the Annual Action PLan.
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AP-38 Project Summary
Project Summary Information
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1 Project Name Program Administration
Target Area South Vallejo
Central City
Country Club Crest
Eastern City
Vallejo Heights
Goals Supported Permanent Supportive Housing
Sonoma Estates Housing Project
Homeless Navigation Center
Non-Homeless Special Needs Services
Social Services
TBRA
Homebuyer Assistance
Needs Addressed Affordable Housing
Community Development
Funding CDBG: $209,831
HOME: $73,039
Description Activities related to meeting the administrative requirements of the CDBG Program and HOME Program.
Target Date 6/30/2023
Estimate the number
and type of families that
will benefit from the
proposed activities
Not applicable.
Location Description Not applicable.
Planned Activities CDBG Program and HOME Program administration. 2 Project Name TBRA
Target Area South Vallejo
Central City
Country Club Crest
Eastern City
Vallejo Heights
Goals Supported TBRA
Needs Addressed Affordable Housing
Funding HOME: $3,600
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Description Temporary tenant-based rental assistance/rapid rehousing for ten homeless and at-risk households, not to exceed 24 months, using HOME Program funds.
Target Date 6/30/2023
Estimate the number
and type of families that
will benefit from the
proposed activities
Ten homeless and at-risk households will receive a subsidy for tenantbased rental assistance/rapid rehousing. Prior year funding is available.
Location Description Not applicable.
Planned Activities Tenant-based rental assistance for homeless and at-risk persons. 3 Project Name Sonoma Estates Housing Project Loan
Target Area South Vallejo
Goals Supported Sonoma Estates Housing Project
Needs Addressed Affordable Housing
Funding CDBG: $464,077
HOME: $559,193
Description CDBG Program loan and HOME Program loan to a non-profit affordable housing developer to support the construction of up to eleven for-ownership workforce housing units for first time homebuyers.
Target Date 6/30/2023
Estimate the number
and type of families that
will benefit from the
proposed activities
Five first time homebuyer households at 0 to 80 percent of the area median income (AMI) will be able to purchase for-ownership workforce housing units.
Location Description 759 Sonoma Boulevard, Vallejo, CA 94590. Located in the South Vallejo CDBG Neighborhood Target Area.
Planned Activities The construction of workforce for-ownership housing units for first time homebuyers.
4 Project Name First Time Homebuyer Mortgage Assistance Target Area South Vallejo
Central City
Country Club Crest
Eastern City
Vallejo Heights
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Goals Supported Homebuyer Assistance
Needs Addressed Affordable Housing
Funding :
Description First time homebuyer loans and closing cost grants, using prior year CDBG Program and HOME Program funds.
Target Date 6/30/2023
Estimate the number
and type of families that
will benefit from the
proposed activities
First time homebuyer households as defined by HUD.
Location Description Not applicable.
Planned Activities This project will provide lending capital and closing cost grants to five qualified first time homebuiyers.
5 Project Name Social Services
Target Area South Vallejo
Central City
Country Club Crest
Eastern City
Vallejo Heights
Goals Supported Social Services
Needs Addressed Community Development
Funding CDBG: $140,000
Description Provide CDBG Program funds to four different social service activities, including: fair housing services ($30,000); education and employment for persons in recovery from substance abuse/addiction ($50,000); supportive services for homeless persons ($30,000); an housing counseling ($30,000).
Target Date 6/30/2023
Estimate the number
and type of families that
will benefit from the
proposed activities
Social services will be provided to 1,250 very low-income and lowincome persons through a variety of activities and programs.
Location Description Not applicable.
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Planned Activities Social services for persons at 0 to 80 percent AMI, primarily to meet basic human needs.
6 Project Name Permanent Supportive Housing
Target Area Central City
Goals Supported Permanent Supportive Housing
Needs Addressed
Funding :
Description Complete the construction of 74 rental units of permanent supportive housing for homeless individuals, using HOME Program funds allocated in a prior program year.
Target Date 6/30/2023
Estimate the number
and type of families that
will benefit from the
proposed activities
74 extremely low-income persons will be provided with permanent supportive housing.
Location Description 2118 Sacramento Street, Vallejo, CA Planned Activities Construction of permanent supportive housing units for homeless persons,
7 Project Name CHDO Project
Target Area South Vallejo
Goals Supported Sonoma Estates Housing Project
Needs Addressed Affordable Housing
Funding HOME: $94,558
Description The construction of workforce housing for first time homebuyers.
Target Date 6/23/2023
Estimate the number
and type of families that
will benefit from the
proposed activities
The City may allocate CHDO funds to the Sonoma Estates Project.
Location Description TBD.
Planned Activities The City may reserve CHDO funds for the Sonoma Estates Project during FY 2022-23.
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed All of the City's affordable housing and community development projects and services will be made available Citywide. Many of the participants in the City's various affordable housing and community development programs reside in CDBG Program neighborhood target areas. However, in FY 2022-23, the City will not prioritize program assistance by target area, or to areas of minority concentration. Eligibility for services on a direct or indirect basis will be based on a household's annual income.
Geographic Distribution
Target Area Percentage of Funds
South Vallejo 0
Central City 0
Country Club Crest 0
Eastern City 0
Vallejo Heights 0
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically This section is not applicable.
Discussion
In FY 2022-23, the City will not prioritize program assistance by target area, or to areas of minority concentration.
Annual Action Plan
2022
29 OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
One Year Goals for the Number of Households to be Supported Homeless 125
Non-Homeless 1,250
Special-Needs 125
Total 1,500
Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 1,725
The Production of New Units 5
Rehab of Existing Units 0
Acquisition of Existing Units 0
Total 1,730
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
The City will rely on the VHA, and non-profit agencies, to accomplish its housing goals in FY 2022-23.
Annual Action Plan
2022
30 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing – 91.220(h)
Introduction
This section is not applicable, as the VHA does not own, administer, or manage any public housing units.
Actions planned during the next year to address the needs to public housing This section is not applicable, as the VHA does not own, administer, or manage any public housing units.
Actions to encourage public housing residents to become more involved in management and participate in homeownership
This section is not applicable, as the VHA does not own, administer, or manage any public housing units.
If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
The VHA is not a "troubled" housing authority.
Discussion
This section is not applicable, as the VHA does not own, administer, or manage any public housing units.
Annual Action Plan
2022
31 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The responses to this section are shown below.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City will establish a public facility to be used a Navigation Center to assess and address the needs of homeless adults.
Addressing the emergency shelter and transitional housing needs of homeless persons The Navigation Center, when completed, will include shelter services for homeless, unsheltered adults.
The City will provide CDBG Program funds in FY 2022-23 to The House of Acts, a non-profit agency which provides sober living residency for adult men and adult women on parole.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City will continue its support in FY 2022-23 of the construction of 74 rental units of permanent supportive housing for homeless individuals through existing Loan Agreements with Eden Housing, Inc., dba Vallejo PSH, LP.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
The City and the VHA will coordinate services and referrals when appropriate with (1) Fighting Back Partnership, a non-profit agency, through its Family Resource Centers, and (2) Global Center for Success, Annual Action Plan
2022
32 OMB Control No: 2506-0117 (exp. 09/30/2021)
a non-profit agency which provides supportive services to homeless persons. Global Center for Success will receive an allocation of CDBG Program funds in FY 2022-23. The City will also provide CDBG Program funding to The House of Acts.
Discussion
The City will address the needs of homeless persons with permanent supportive housing.
Annual Action Plan
2022
33 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-75 Barriers to affordable housing – 91.220(j)
Introduction:
The City of Vallejo Housing Element, for the period 2015-23, states that the City's land use controls offer limited options for the construction of affordable housing. However, the City controls where housing may be constructed. The City may allow density bonuses for the provision of affordable housing units for families and individuals, and for senior housing units.
A Housing Strategy for all income groups in Vallejo was adopted by the City Council in 2020, which includes a strategy for addressing the need for additional affordable housing, and expanding resources for the homeless population.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The cost of public facility improvements will be supported by the City's CDBG Program and other funds, to construct and open a Navigation Center for homeless adults. The City will provide expedited California Environmental Quality Act (CEQA) review for larger housing projects that are within a Specific Plan Area. The State of California Senate Bill 35 (SB35) review and approval process will also be used for affordable housing projects, such as "Sonoma Estates".
Discussion:
In FY 2022-23, the City will provide support for a Navigation Center for homeless adults.
Annual Action Plan
2022
34 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-85 Other Actions – 91.220(k)
Introduction:
The responses to this section are provided below.
Actions planned to address obstacles to meeting underserved needs The primary obstacle to meeting underserved needs is related to a lack of sufficient funding to implement activities that are needed, and to expand needed programs. Therefore, no actions are planned in this area.
Actions planned to foster and maintain affordable housing Using a variety of funding sources, in FY 2022-23 the City will continue to seek opportunities to establish increased affordable rental and ownership housing.
Actions planned to reduce lead-based paint hazards
Lead-based paint hazard educational materials, inspections, and referrals will be made available when necessary to VHA-assisted Housing Choice Voucher holders, as well as VHA participating and prospective rental housing owners, and to prospective first-time homebuyer, housing rehabilitation, and paint grant recipients, if applicable.
Actions planned to reduce the number of poverty-level families The City recognizes the need to prioritize anti-poverty efforts, and will continue to support existing programs in FY 2022-23. Family self-sufficiency programs with supportive services will continue to be a key component of the City's anti-poverty strategy. Coordination with social service agencies that administer programs such as Child Start, assistance to families in crisis, and other social services will be necessary to prevent duplication of effort, and to ensure a maximum of opportunities for extremely lowincome and very low-income persons, (at 0 to 50 percent AMI). The City will continue to facilitate projects to meet community needs, which may help reduce the number of households in Vallejo living in poverty.
Actions planned to develop institutional structure
To carry out the FY 2022-23 Annual Action Plan, the City has an existing institutional structure that is well-developed and strong, through a network of government agencies, non-profit organizations, and private organizations.
Actions planned to enhance coordination between public and private housing and social Annual Action Plan
2022
35 OMB Control No: 2506-0117 (exp. 09/30/2021)
service agencies
A total of over $6.2 million over a three year period has been committed to the City by three different health care providers to support the operation of a Navigation Center for homeless adults, when it is completed.
Discussion:
The City has been successful in leveraging funds from health care partners to address the needs of unsheltered homeless adults. The City will also support social service providers with its CDBG Program funds that work to reduce the number of households living in poverty.
Annual Action Plan
2022
36 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:
The City will use prior CDBG Program and HOME Program funds to work with a non-profit agency to provide first time homebuyer financial assistance for homeownership; and will reserve HOME Program funds for a qualified CHDO, as required by regulation.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 15,000
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 15,000
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is Annual Action Plan
2022
37 OMB Control No: 2506-0117 (exp. 09/30/2021)
as follows:
The City of Vallejo will have no other forms of investment beyond those identified in Section 92.205.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:
The City of Vallejo's Recapture Policy is attached.
3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:
The recapture provision will be used, and will be codified and recorded against the property through an Affordability Agreement not to exceed fifteen years in any circumstance.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:
The City will not use HOIME Program funds in FY 2022-23 to refinance existing debt.
There are no additional comments for this section.
Annual Action Plan
2022
38 OMB Control No: 2506-0117 (exp. 09/30/2021)
Attachments
3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:
Ad Order Number:
Customer's Reference
/ PO Number:
PHN Needs 202220203 Eng
/ PHN Needs 202220203 Eng
3559929
0006639367
Publication Dates:
Publication: Vallejo Times-Herald
01/20/2022, 01/27/2022
Amount: $678.72
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: NOTICE OF PUBLIC HEARING:
HOUSING AND COMMUNITY DEVELOPMENT NEEDS IN THE CITY OF VALLEJO DATE OF NOTICE:
January 20, 2022
FOR MORE
INFORMATION:
Jason Goltiao,
Administrative
Analyst I
[email protected]
On Thursday, February 3, 2022 after 7:00 p.m., the Housing and Community Development Commission (HCDC) of the City of Vallejo will hold a virtual public hearing, during its regular meeting, on housing and community development needs in Vallejo. As a condition of receiving certain federal housing and community development funding, the City of Vallejo is required to adopt a "Consolidated Plan". The City's current Consolidated Plan was adopted by the Vallejo City Council on July 21, 2020, and includes the period beginning July 1, 2020 and ending June 30, 2025. The Consolidated Plan contains an analysis and identification of: (1) priority affordable housing needs, (2) priority needs of the homeless, (3) priority needs of persons with special needs, and (4) community development (non-housing) needs, which may include the need for neighborhood and public improvements, public facilities, social services, and economic development. It also includes one-year "Action Plans", which detail the City's allocation of federal Community Development Block Grant (CDBG) Program and HOME Investment Partner-ships Program funds, received annually from the Department of Housing and Urban Development (HUD).
In accordance with the City's Citizen Participation Plan, the City will hold at least one public meeting each year to receive comments on housing and community development needs in the community. The specific purposes of this public hearing are to: (1) determine whether and how housing and community development needs may have changed, significantly, from those identified in the Consolidated Plan and if so what, if any, revisions to proposed activities may be appropriate; and (2) provide an opportunity for residents and other interested parties to comment on how the City 's CDBG Program and HOME Program funds may be used in FY 2022-23, (beginning July 1, 2022). It is important to note that the Commission will not be recommending the allocation of funding to projects and activities at the February 3rd meeting.
Anyone interested in commenting on these topics is invited to participate in this virtual public hearing. Written comments may also be submitted in the City of Vallejo's Housing and Community Development Division drop box located at 200 Georgia Street, Vallejo, or by email until 5:00 p.m. on Thursday, February 3, 2022 to: Jason.Goltiao @cityofvallejo.net, or on the City's Open City Hall forum on the City's Web Page at https://www.cityofvallejo.net.
The City of Vallejo provides its programs and services in a non-discriminatory manner, and is an Equal Opportunity Employer. The City of Vallejo also encourages women and minority-owned businesses to submit bids and proposals for Community Development Block Grant (CDBG) Program and HOME Investment Partnerships Program contracts. For further information, contact the City of Vallejo Housing and Community Development Division at (707) 648-4507. For further information on this public notice, the hearing-impaired may call the California Relay Service at 1-800-735-2922 without a TTY/TDD, or 1-800-735-2929 with a TTY/TTD.
r.BP16-07/03/17 2
3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006639367
(Signature) Jill Teer
Legal No.
Vallejo Times-Herald
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
I am a citizen of the United States. I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the Legal Advertising Clerk of the printer and publisher of the Vallejo Times-Herald, a newspaper published in the English language in the City of Vallejo, County of Solano, State of California.
I declare that the Vallejo Times-Herald is a newspaper of general circulation as defined by the laws of the State of California as determined by this court's order dated June 12, 1952 in the action entitled In the Matter of the Ascertainment and Establishment of the Standing of Vallejo Times-Herald as a Newspaper of General Circulation, Case Number 25864. Said order states "Vallejo Times-Herald" has been established, printed and published in the City of Vallejo, County of Solano, State of California; That it is a newspaper published daily for the dissemination of local and telegraphic news and intelligence of general character and has a bona fide subscription list of paying subscribers; and...THEREFORE, IT IS ORDERED, ADJUDGED AND DECREED:...That "Vallejo
Times-Herald" is a newspaper of general circulation for the City of Vallejo, County of Solano, California. Said order has not been revoked.
I declare that this notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
01/20/2022, 01/27/2022
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Dated at Vallejo, California, this
27th day of January 2022
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.
FILE NO. PHN Needs 202220203 Eng
r.BP16-07/03/17 1
r.BP16-07/03/17
2 r.BP16-07/03/17
3 3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:
Ad Order Number:
Customer's Reference
/ PO Number:
PHN Needs 202220203 Span
/ PHN Needs 202220203 Span
3559929
0006639371
Publication Dates:
Publication: Vallejo Times-Herald
01/20/2022, 01/27/2022
Amount: $858.58
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: AVISO DE AUDIENCIA PÚBLICA:
NECESIDADES DE VIVIENDA Y DESARROLLO COMUNITARIO EN LA CIUDAD DE
VALLEJO
FECHA DE AVISO:
20 de enero de 2022
PARA MÁS
INFORMACIÓN:
Jason Goltiao,
Analista
Administrativo I
[email protected]
El jueves 3 de febrero de 2022 a partir de las 7:00 p.m., la Comision de Vivienda y Desarrollo Comunitario (HCDC) de la Ciudad de Vallejo, realizara una audiencia publica virtual, durante su reunion ordinaria, sobre las necesidades de vivienda y desarrollo comunitario en Vallejo. Como condicion para recibir ciertos fondos federales para vivienda y desarrollo comunitario, la Ciudad de Vallejo debe adopter un "Plan Consolidado". El Plan Consolidado actual de la Ciudad fue adoptado por el Concejo Municipal de Vallejo el 21 de julio de 2020 eincluye el period que comienza el 1 de julio de 2020 y finaliza el 30 de junio de 2025. El Plan Consolidado contiene un analisis e identificacion de: (1) necesidades prioritarias de viviendas asequibles, (2) necesidades prioritarias de las personas sin hogar, (3) necesidades prioritarias de personas con necesidades especiales, y (4) necesidades de desarrollo comunitario (no relacionadas con la vivienda), que pueden incluir la necesidad de mejorar el vecindario y publico, instalaciones publicas, servicios sociales y desarrollo economico. Tambien incluye "Planes de Accion" de un ano, que detallan la asignacion de la Ciudad de los fondos federales del Programa de Subsidios en Bloque para el Desarrollo Comunitario (CDBG) y del Programa de Asociaciones de Inversion HOME, recibidos anualmente del Departamento de Vivienda y Desarrollo Urbano (HUD).
De acuerdo con el Plan de Participacion del Ciudadano de la Ciudad, la Ciudad llevara a cabo al menos una reunion publica cada ano para recibir comentarios sobre las necesidades de vivienda y desarrollo comunitario en la comunidad. Los propositos especificos de esta audiencia publica son: (1) determinar si y como las necesidades de vivienda y desarrollo comunitario pueden haber cambiado significativamente con respect a las identificadas en el Plan Consolidado y, de ser asi, que revisiones de las actividades propuestas, si las hay, pueden ser apropiadas: y (2) brindar una oportunidad para que los residentes y otros partidos interesados comenten como se puede usar los fondos del Programa CDBG y del Programa HOME de la Ciudad en el ano fiscal 2022-23 (a partir del 1 de julio de 2022). Es importante senalar que la Comision no recomendara la asignacion de fondos para proyectos y actividades en la reunion del 3 de febrero.
Cualquier persona interesada en comentar sobre estos temas esta invitada a participar en esta audiencia publica virtual.
Los comentarios por escrito tambien se pueden enviar en el buzon de la Division de Viviendas y Desarrollo Comunitario de la Ciudad de Vallejo ubicado en 200 Georgia Street, Vallejo, o por correo electronico hasta las 5:00 p.m. el jueves 3 de febrero de 2022 a: [email protected], o en el foro del Ayuntamiento Abierto de la Ciudad en la pagina web de la Ciudad en https://www.cityofvallejo.net.
La Ciudad de Vallejo ofrece sus programas y servicios de manera no discriminatoria y es un empleador de igualdad de oportunidades. La Ciudad de Vallejo también anima a las mujeres y a los propietarios de empresas de minorías presentar ofertas y propuestas para el Programa de Subvenciones en Bloque para el Desarrollo Comunitario (CDBG) y el Programa de HOME Contratos de Inversión de Casa. Para más información, póngase en contacto con la División de Autoridad de Vivienda y Desarrollo Comunitario de la Ciudad de Vallejo al (707) 648-4507. Para más información sobre este aviso público, los discapacitados auditivos pueden llamar al Servicio de Retransmisión de California al 1-800-735-2922 sin TTY/TDD o 1-800-735-2929 con un TTY/TDD.
r.BP16-07/03/17 2
3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006639371
(Signature) Jill Teer
Legal No.
Vallejo Times-Herald
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
I am a citizen of the United States. I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the Legal Advertising Clerk of the printer and publisher of the Vallejo Times-Herald, a newspaper published in the English language in the City of Vallejo, County of Solano, State of California.
I declare that the Vallejo Times-Herald is a newspaper of general circulation as defined by the laws of the State of California as determined by this court's order dated June 12, 1952 in the action entitled In the Matter of the Ascertainment and Establishment of the Standing of Vallejo Times-Herald as a Newspaper of General Circulation, Case Number 25864. Said order states "Vallejo Times-Herald" has been established, printed and published in the City of Vallejo, County of Solano, State of California; That it is a newspaper published daily for the dissemination of local and telegraphic news and intelligence of general character and has a bona fide subscription list of paying subscribers; and...THEREFORE, IT IS ORDERED, ADJUDGED AND DECREED:...That "Vallejo
Times-Herald" is a newspaper of general circulation for the City of Vallejo, County of Solano, California. Said order has not been revoked.
I declare that this notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
01/20/2022, 01/27/2022
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Dated at Vallejo, California, this
27th day of January 2022
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.
FILE NO. PHN Needs 202220203 Span
r.BP16-07/03/17 1
r.BP16-07/03/17
2 r.BP16-07/03/17
3 3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:
Ad Order Number:
Customer's Reference
/ PO Number:
PHN Needs 202220203 Tag
/ PHN Needs 202220203 Tag
3559929
0006639374
Publication Dates:
Publication: Vallejo Times-Herald
01/20/2022, 01/27/2022
Amount: $876.18
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: PAUNAWA NG PAMPUBLIKONG PANDINIG
HOUSING AND COMMUNITY
DEVELOPMENT NEEDS
SA LUNGSOD NG VALLEJO
PETSA NG
PAUNAWA:
Enero 20, 2022
PARA SA
KARAGDAGANG
IMPORMASYON:
Jason Goltiao,
Administrative Analyst I
[email protected]
Sa Huwebes, Pebrero 3, 2022 pagkatapos ng 7:00 p.m., ang Housing and Community Development Commission (HCDC) ng Lungsod ng Vallejo ay magsasagawa ng isang virtual na pampublikong pagdinig, sa regular na pagpupulong nito, sa mga pangangailangan sa pag-unlad ng pabahay at komunidad sa Vallejo. Bilang isang kondisyon ng pagtanggap ng ilang pederal na pondo sa pabahay at komunidad, ang Lungsod ng Vallejo ay kinakailangan magpatibay ng isang "Consolidated Plan". Ang kasalukuyang Consolidated Plan ng Lungsod ay pinagtibay ng Vallejo City Council noong Hulyo 21, 2020, at kasama ang panahon na nagsisimula Hulyo 1, 2020 at nagtatapos ng Hunyo 30, 2025. Ang Consolidated Plan ay naglalaman ng isang pagsusuri at pagkakakilanlan ng: (1) prayoridad na abot-kayang pangangailangan sa pabahay, (2) mga prayoridad na pangangailangan ng mga homeless, (3) mga prayoridad na pangangailangan ng mga taong may mga espesyal na pangangailangan, at (4) pangangailangan sa pagpapa-unlad ng komunidad (hindi pabahay), na maaaring kasama ang pangangailangan para sa kapitbahayan at pang publikong pagpapabuti, mga pampublikong pasilidad, serbisyong panlipunan, at pagpapa-unlad ng ekonomiya. Kasama rin dito ang isang taong "Action Plans", na detalyadong alokasyon ng Lungsod ng pederal na Community Development Block Grant (CDBG) Program at pondo ng HOME Investment Partnerships Program, na taun-taon tinatanggap mula sa Department of Housing and Urban Development (HUD).
Alinsunod sa Citizen Participation Plan ng lungsod, ang Lungsod ay magsasagawa ng hindi bababa sa isang pampublikong pagpupulong bawat taon upang makatanggap ng mga puna sa mga pangangailangan sa pabahay at pagpapaunlad ng komunidad. Ang mga tiyak na layunin ng pampublikong pagdinig na ito ay: (1) matukoy kung at paano maaaring magbago ang mga pangangailangan sa pag-unlad ng pabahay at komunidad, mula sa mga nakasaad sa Consolidated Plan at kung gayon ano, kung mayroon man, ang mga pagbabago sa mga iminungkahing aktibidad na maaaring angkop; at (2) magbigay ng isang pagkakataon para sa mga residente at iba pang mga interesadong partido upang magkomento sa kung paano maaaring magamit ang CDBG Program at HOME Program ng Lungsod sa FY 2022-23, (simula Hulyo 1, 2022). Mahalagang tandaan na ang Komisyon ay hindi magrerekomenda ng alokasyon ng pondo sa mga proyekto at aktibidad sa pagpupulong sa ika-3 ng Pebrero.
Ang sinumang interesado na magkomento sa mga paksang ito ay iniimbitahan na lumahok sa virtual na pagdinig na ito. Ang mga nakasulat na komento ay maaari ring isumite sa drop box ng Vallejo Housing and Community Development Division na matatagpuan sa 200 Georgia Street, Vallejo, o sa pamamagitan ng email hanggang 5:00 p.m. Huwebes, Pebrero 3, 2022 sa:
[email protected], o sa forum ng Open City Hall ng Lungsod sa Web Page ng Lungsod sa https://www.cityofvallejo.net.
Ang Lungsod ng Vallejo ay nagbibigay ng mga programa at serbisyo nito sa isang hindi diskriminasyong paraan, at isang Equal Opportunity Employer. Hinihikayat din ng Lungsod ng Vallejo ang mga kababaihan at mga negosyong pag-aari ng minorya na magsumite ng mga bid at panukala para sa Program ng Community Development Block Grant (CDBG) at mga kontrata ng HOME Investment Partnerships Program. Para sa karagdagang impormasyon, makipag-ugnay sa Lungsod ng Vallejo Housing and Community Development Division sa (707) 648-4507. Para sa karagdagang impormasyon tungkol sa pampublikong abiso na ito, ang may kapansanan sa pandinig ay maaaring tumawag sa California Relay Service sa 1-800-735-2922 nang walang isang TTY / TDD, o 1-800-735-2929 na may isang TTY / TTD. r.BP16-07/03/17 2
3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006639374
(Signature) Jill Teer
Legal No.
Vallejo Times-Herald
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
I am a citizen of the United States. I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the Legal Advertising Clerk of the printer and publisher of the Vallejo Times-Herald, a newspaper published in the English language in the City of Vallejo, County of Solano, State of California.
I declare that the Vallejo Times-Herald is a newspaper of general circulation as defined by the laws of the State of California as determined by this court's order dated June 12, 1952 in the action entitled In the Matter of the Ascertainment and Establishment of the Standing of Vallejo Times-Herald as a Newspaper of General Circulation, Case Number 25864. Said order states "Vallejo Times-Herald" has been established, printed and published in the City of Vallejo, County of Solano, State of California; That it is a newspaper published daily for the dissemination of local and telegraphic news and intelligence of general character and has a bona fide subscription list of paying subscribers; and...THEREFORE, IT IS ORDERED, ADJUDGED AND DECREED:...That "Vallejo
Times-Herald" is a newspaper of general circulation for the City of Vallejo, County of Solano, California. Said order has not been revoked.
I declare that this notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
01/20/2022, 01/27/2022
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Dated at Vallejo, California, this
27th day of January 2022
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.
FILE NO. PHN Needs 202220203 Tag
r.BP16-07/03/17 1
r.BP16-07/03/17
2 r.BP16-07/03/17
3 3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:
Ad Order Number:
Customer's Reference
/ PO Number:
Public Nortice Anuual Action Plan FY 2022-23 Eng
/ Public Nortice Anuual Action Plan FY 2022-23 Eng
3559929
0006667309
Publication Dates:
Publication: Vallejo Times-Herald
05/12/2022
Amount: $348.06
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: NOTICE OF PUBLIC HEARING
PROPOSED FISCAL YEAR (FY) 2022-23 ANNUAL ACTION PLAN, INCLUDING PROPOSED FY 2022-23 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND HOME
INVESTMENT PARTNERSHIPS (HOME) PROGRAM FUNDING
ALLOCATIONS
DATE OF NOTICE:
Thursday, May 12,
2022
FOR MORE
INFORMATION:
Chari Barrera,
Administrative
Analyst II
(707) 553-7204, Chari
[email protected]
On Thursday, June 2, 2022, after 7:00 p.m., the Housing and Community Development (HCD) Commission of the City of Vallejo will hold a public hearing during a regular meeting on the proposed Annual Action Plan for FY 2022-23, (July 1, 2022 through June 30, 2023). The Annual Action Plan, required by the Department of Housing and Urban Development (HUD), is a one-year plan for applying available funding to the community development and affordable housing needs identified in the City's FY 2020-21 through FY 2024-25 Five Year Consolidated Plan.
During the June 2nd hearing, and after this hearing, the HCD Commission will review and recommend the FY 2022-23 Annual Action Plan, and the FY 2022-23 CDBG Program and HOME Program funding allocations, as recommended by an HCDC Ad Hoc Committee and staff. This item is scheduled for consideration and action by the Vallejo City Council at its regular meeting after 7:00 p. m. on Tuesday, June 14, 2022.
Staff estimates that the City will receive $1,019,533 in CDBG Program funds ($15,000 of which is projected program income), and $778,061 in HOME Program funds ($100,000 of which is projected program income), in FY 2022-23, or beginning July 1, 2022. HUD has announced that the City's exact FY 2022-23 CDBG Program and HOME Program allocation amounts will be made available on or around May 13, 2022. The HCDC Ad Hoc Committee and staff recommend that the City increase or decrease, proportionately, all proposed activity budgets from the estimated funding levels to match the FY 2022-23 CDBG Program and HOME Program actual allocation amounts that are received by HUD, as necessary.
Beginning Friday, May 13, 2022, the draft FY 2022-23 Annual Action Plan, and the proposed FY 2022-23 CDBG Program and HOME Program funding allocations, will be available to the public for review and comment on the City 's website under City Hall, Departments and Divisions, Housing and Community Development. Written comments may also be submitted in the Housing and Community Development Division drop box, or by email, until 5:00 p.m. on Monday, June 13, 2022, to:
Chari Barrera, Administrative Analyst II, 200 Georgia Street, Vallejo, CA 94590; (707) 553-7204; Fax: (707) 648-5249; [email protected].
The City of Vallejo provides its programs and services in a non-discriminatory manner, and is an Equal Opportunity Employer. The City of Vallejo also encourages women and minority-owned businesses to submit bids and proposals for Community Development Block Grant (CDBG) Program and HOME Investment Partnerships (HOME) Program contracts.
For further information, contact the City of Vallejo Housing and Community Development Division at (707) 648-4507. For further information on this public notice, the hearing-impaired may call the California Relay Service at 1-800-735-2922 without a TTY/TDD, or 1-800-735-2929 with a TTY/TDD.
r.BP16-07/03/17 2
3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006667309
(Signature) Jill Teer
Legal No.
Vallejo Times-Herald
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
I am a citizen of the United States. I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the Legal Advertising Clerk of the printer and publisher of the Vallejo Times-Herald, a newspaper published in the English language in the City of Vallejo, County of Solano, State of California.
I declare that the Vallejo Times-Herald is a newspaper of general circulation as defined by the laws of the State of California as determined by this court's order dated June 12, 1952 in the action entitled In the Matter of the Ascertainment and Establishment of the Standing of Vallejo Times-Herald as a Newspaper of General Circulation, Case Number 25864. Said order states "Vallejo Times-Herald" has been established, printed and published in the City of Vallejo, County of Solano, State of California; That it is a newspaper published daily for the dissemination of local and telegraphic news and intelligence of general character and has a bona fide subscription list of paying subscribers; and...THEREFORE, IT IS ORDERED,
ADJUDGED AND DECREED:...That "Vallejo Times-Herald" is a newspaper of general circulation for the City of Vallejo, County of Solano, California. Said order has not been revoked.
I declare that this notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
05/12/2022
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Dated at Vallejo, California, this
12th day of May 2022
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.
FILE NO. Public Nortice Anuual Action Plan FY 2022-23 Eng r.BP16-07/03/17 1
r.BP16-07/03/17
2 r.BP16-07/03/17
3 3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:
Ad Order Number:
Customer's Reference
/ PO Number:
Public Nortice Anuual Action Plan FY 2022-23 Span
/ Public Nortice Anuual Action Plan FY 2022-23 Span
3559929
0006667312
Publication Dates:
Publication: Vallejo Times-Herald
05/12/2022
Amount: $429.18
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: AVISO DE AUDIENCIA PÚBLICA
PLAN DE ACCIÓN ANUAL PROPUESTO PARA EL AÑO FISCAL (AF) 2022-23, INCLUYE LA SUBVENCIÓN PARA BLOQUES DE DESAROLLO COMUNITARIO PROPUESTA (CDBG) PARA EL AF 2022-23 Y ASIGNACIONES DE FINANCIAMIENTO DEL PROGRAMA DE INVERSIÓN DE VIVIENDAS
FECHA DE AVISO:
jueves 12 de mayo
de 2022
PARA MÁS
INFORMACIÓN:
Chari Barrera,
Analista
Administrativa II
(707) 553-7204, Chari.
[email protected]
El jueves 2 de junio de 2022 después de las 7:00 p.m., la Comisión de Vivienda y Desarrollo Comunitario (HCD) de la Ciudad de Vallejo realizará una audiencia pública durante una reunión ordinaria sobre el Plan de Acción Anual propuesto para el año fiscal 2022-23 (1 de julio de 2022 hasta 30 de junio de 2023). El Plan de Acción requerido por el Departamento de Vivienda y Desarrollo Urbano (HUD), es un plan de un año para aplicar los fondos disponibles para el desarrollo de la comunidad y las necesidades de vivienda asequible como se identifica en el Plan Consolidado de Cinco Años de la Ciudad año fiscal 2020-21 hasta año fisal 2024-25.
Durante la audiencia del 2 de junio y después de esta audiencia, la Comisión HCD revisará y recomendará el Plan de Acción Anual para el año fiscal 2021-22, y asignaciones de fondos para el programa CDBG y el programa HOME para el año fiscal 2021-22, recomendado por un comité HCD Ad Hoc y el personal. Este tema está programado para consideración y acción por parte del Concejo Municipal de Vallejo en su reunión ordinaria después de las 7:00 p.m. el martes 14 de junio de 2022.
El personal estima que la Ciudad recibirá $1,019,533 en fondos del Programa CDBG ($15,000 de los cuales son ingresos proyectados del programa), y $778,061 en fondos del Programa HOME ($100,000 de los cuales son ingresos proyectados del programa), en el año fiscal 2022-23, o a partir del 1 de julio de 2022. HUD ha anunciado que las cantidades exactas de asignación del Programa CDBG y HOME para el año fiscal 2022-23 de la ciudad estarán disponibles alrededor del 13 de mayo de 2022. El Comité HCDC Ad Hoc y el personal recomiendan que la Ciudad aumente o disminuya, proporcionalmente, todos los presupuestos de actividades propuestos de los niveles de financiación estimados para que coincidan con los montos de asignación real del Programa CDBG y del Programa Home del año fiscal 2022-23 que recibe HUD, según sea necesario.
A partir del viernes 13 de mayo de 2022, el borrador del Plan de Acción Anual para el año fiscal 2022-23 y las asignaciones de fondos propuestas para el programa CDBG y el programa HOME para el año fiscal 2022-23, estarán disponible para el público para revisión y comentarios en el sitio web de la Ciudad bajo Ayuntamiento, Departamentos y División, Vivienda y Desarrollo Comunitario, los comentarios por escrito pueden enviarse en el buzón de la División de Vivienda y Desarrollo Comunitario o por correo electrónico hasta las 5:00 p.m. el lunes 13 de junio de 2022 a: Chari Barrera, Analista Administrativa II, 200 Georgia Street, Vallejo, CA 94590; (707) 553-7204; Fax: (707) 648-5249; [email protected].
La Ciudad de Vallejo ofrece sus programas y servicios de manera no discriminatoria y es un empleador de igualdad de oportunidades. La Ciudad de Vallejo también anima a las mujeres y a los propietarios de empresas de minorías presentar ofertas y propuestas para el Programa de Subvenciones en Bloque para el Desarrollo Comunitario (CDBG) y el Programa de HOME Contratos de Inversión de Casa. Para más información, póngase en contacto con la División de Autoridad de Vivienda y Desarrollo Comunitario de la Ciudad de Vallejo al (707) 648-4507. Para más información sobre este aviso público, los discapacitados auditivos pueden llamar al Servicio de Retransmisión de California al 1-800-735-2922 sin TTY/TDD o 1-800-735-2929 con un TTY/TDD
r.BP16-07/03/17 2
3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006667312
(Signature) Jill Teer
Legal No.
Vallejo Times-Herald
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
I am a citizen of the United States. I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the Legal Advertising Clerk of the printer and publisher of the Vallejo Times-Herald, a newspaper published in the English language in the City of Vallejo, County of Solano, State of California.
I declare that the Vallejo Times-Herald is a newspaper of general circulation as defined by the laws of the State of California as determined by this court's order dated June 12, 1952 in the action entitled In the Matter of the Ascertainment and Establishment of the Standing of Vallejo Times-Herald as a Newspaper of General Circulation, Case Number 25864. Said order states "Vallejo Times-Herald" has been established, printed and published in the City of Vallejo, County of Solano, State of California; That it is a newspaper published daily for the dissemination of local and telegraphic news and intelligence of general character and has a bona fide subscription list of paying subscribers; and...THEREFORE, IT IS ORDERED,
ADJUDGED AND DECREED:...That "Vallejo Times-Herald" is a newspaper of general circulation for the City of Vallejo, County of Solano, California. Said order has not been revoked.
I declare that this notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
05/12/2022
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Dated at Vallejo, California, this
12th day of May 2022
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.
FILE NO. Public Nortice Anuual Action Plan FY 2022-23 Span r.BP16-07/03/17 1
r.BP16-07/03/17
2 r.BP16-07/03/17
3 3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:
Ad Order Number:
Customer's Reference
/ PO Number:
Public Nortice Annual Action Plan FY 2022-23 Tag
/ Public Nortice Annual Action Plan FY 2022-23 Tag
3559929
0006667317
Publication Dates:
Publication: Vallejo Times-Herald
05/12/2022
Amount: $400.93
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: PAUNAWA NG PAMPUBLIKONG PANDINIG
PROPOSED FISCAL YEAR (FY) 2022-23 ANNUAL ACTION PLAN, KASAMA NG PROPOSED FY 2022-23
COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AT NG HOME
INVESTMENT PARTNERSHIPS (HOME) PROGRAM FUNDING
ALLOCATIONS
PETSA NG
PAUNAWA:
Huwebes, Mayo 12,
2022
PARA SA
KARAGDAGANG
IMPORMASYON:
Chari Barrera,
Administrative
Analyst II
(707) 553-7204, [email protected]
Sa Huwebes, Hunyo 2, 2022, pagkatapos ng 7: 00 p.m., ang Housing and Community Development Commission (HCD) ng Lungsod ng Vallejo ay magsasagawa ng isang pampublikong pagdinig sa regular na pagpupulong sa proposed Annual Action Plan para sa FY 2022-23, (Hulyo 1, 2022 hanggang Hunyo 30, 2023). Ang Annual Action Plan na kinakailangan ng Department of Housing and Urban Development (HUD), ay isang taong plano para sa pag-apply ng magagamit na pondo sa pagpapaunlad ng komunidad at abot-kayang pangangailangan sa pabahay na natukoy sa FY 2020-21 hanggang FY 2024-2025 na Five Year Consolidated Plan ng lungsod.
Sa Hunyo 2 na pagdinig, at pagkatapos nitong pandinig, ang HCD Commisssion ay magsasagawa ng pagsusuri at magrererekomenda ng FY 2022-23 Annual Action Plan, at ang FY 2022-23 CDBG Program at HOME Program funding allocations, na tulad ng inirerekomenda ng HCDC Ad Hoc Committee at kawani. Ang item na ito ay nakatakda para sa pagsasaalang-alang at pagkilos ng Vallejo City Council sa regular na pagpupulong nito pagkatapos ng 7: 00 p. m. sa Martes, Hunyo 14, 2022.
Ang tantya ng mga kawani ay nakatatanggap ang Lungsod ng $1,019,533 CDBG Program funds ($15,000 nito ay projected program income), at $778,061 sa HOME Program funds ($100,000 nito ay projected program income), sa FY 2022-23, o simula Hunyo 1, 2022. Inihayag ng HUD na ang eksaktong FY 2022-23 CDBG Program at HOME Program na alokasyon ay maaring magamit sa o mga panahon ng Mayo 13, 2022. Inirerekomenda ng HCDC Ad Hoc Committee at kawani na ang Lungsod ay magdagdag o magbawas, proporsyonal, lahat ng proposed activity budgets mula sa estimated funding levels upang tumugma sa FY 2022-23 CDBG Program at HOME Program na aktwal na halaga ng allocation na natanggap ng HUD, kung kinakailangan.
Simula Biyernes, Mayo 13, 2022, ang draft ng FY2022-23 Annual Action Plan, at ang proposed FY2022-23 CDBG Program and HOME Program funding allocations, ay maaring masuri at mag komento ang publiko sa website ng Lungsod sa ilallim ng City Hall, Departments and Divisions, Housing and Community Development. Ang mga nakasulat na komento ay maari rin isumite sa Housing and Community Development drop box, o sa pamamagitan ng email, hanggang 5:00 p.m. sa Lunes, Hunyo 13, 2022, para kay: Chari Barrera, Administrative Analyst II, 200 Georgia Street, Vallejo, CA 94590; (707) 553-7204; Fax: (707) 648-5249; [email protected]
Ang Lungsod ng Vallejo ay nagbibigay ng mga programa at serbisyo nito sa isang hindi diskriminasyong paraan, at isang Equal Opportunity Employer. Hinihikayat din ng Lungsod ng Vallejo ang mga kababaihan at mga negosyong pag-aari ng minorya na magsumite ng mga bid at panukala para sa Program ng Community Development Block Grant (CDBG) at mga kontrata ng HOME Investment Partnerships Program. Para sa karagdagang impormasyon, makipag-ugnay sa Lungsod ng Vallejo Housing and Community Development Division sa (707) 648-4507. Para sa karagdagang impormasyon tungkol sa pampublikong abiso na ito, ang may kapansanan sa pandinig ay maaaring tumawag sa California Relay Service sa 1-800-735-2922 nang walang isang TTY / TDD, o 1-800-735-2929 na may isang TTY / TTD r.BP16-07/03/17 2
3559929
VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006667317
(Signature) Jill Teer
Legal No.
Vallejo Times-Herald
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
I am a citizen of the United States. I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the Legal Advertising Clerk of the printer and publisher of the Vallejo Times-Herald, a newspaper published in the English language in the City of Vallejo, County of Solano, State of California.
I declare that the Vallejo Times-Herald is a newspaper of general circulation as defined by the laws of the State of California as determined by this court's order dated June 12, 1952 in the action entitled In the Matter of the Ascertainment and Establishment of the Standing of Vallejo Times-Herald as a Newspaper of General Circulation, Case Number 25864. Said order states "Vallejo Times-Herald" has been established, printed and published in the City of Vallejo, County of Solano, State of California; That it is a newspaper published daily for the dissemination of local and telegraphic news and intelligence of general character and has a bona fide subscription list of paying subscribers; and...THEREFORE, IT IS ORDERED,
ADJUDGED AND DECREED:...That "Vallejo Times-Herald" is a newspaper of general circulation for the City of Vallejo, County of Solano, California. Said order has not been revoked.
I declare that this notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
05/12/2022
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Dated at Vallejo, California, this
12th day of May 2022
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.
FILE NO. Public Nortice Annual Action Plan FY 2022-23 Tag r.BP16-07/03/17 1
r.BP16-07/03/17
2 r.BP16-07/03/17
3 Annual Action Plan
2022
57 OMB Control No: 2506-0117 (exp. 09/30/2021)
Grantee Unique Appendices
Annual Action Plan
2022
58 OMB Control No: 2506-0117 (exp. 09/30/2021)
ATTACHMENT 3
CITY OF VALLEJO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM BUDGET FISCAL YEAR (FY) 2022-23 CDBG HCDC AD HOC COMMITTEE AND STAFF RECOMMENDATION ON 03 31 2022 Amount
Revenue
Entitlement (Projected) 1,004,533
Program Income (Projected) 15,000
Total Revenue 1,019,533
Expenditures
Administration
City Program Administration 203,907
(101-2102-463.xx-xx)
Projects
Housing
CHDC - Sonoma Estates Project Loan 421,173
(101-2104-463.xx-xx)
Social Services
CHDC - Housing Counseling 30,000
(101-2104-463.xx-xx)
Global Center for Success 30,000
(101-2104-462.40-52)
House of Acts 50,000
(101-2104-462.40-41)
Fair Housing Services 30,000
(101-2104-463.xx-xx)
Subtotal, Social Services 140,000
Public Facilities
Homeless Navigation Center 254,453
(101-2104-463.46-04)
Subtotal, Projects 815,626
Total Expenditures 1,019,533
ATTACHMENT 4
CITY OF VALLEJO
HOME INVESTMENT PARTNERSHIPS PROGRAM BUDGET
FISCAL YEAR (FY) 2022-23 HOME HCD COMMISSION AD HOC COMMITTEE AND STAFF RECOMMENDATION ON 03 31 2022
PROJECTED REVENUE
Entitlement (102-0000-330.54-15) 678,061
Program Income (102-0000-360.xx-xx) 100,000
TOTAL REVENUE 778,061
PROJECTED EXPENDITURES
Program Administration (102-2101-463.06-01 through 20-46) 77,806 Subtotal, Program Administration 77,806
Projects
Community Housing Development Organization (CHDO) (102-2101-463.40-61) 101,709 Sonoma Estates Project Loan (102-2101-463.46-07) 594,946 Tenant-Based Rental Assistance Program (102-2101-463.40-65) 3,600 Subtotal, Projects 700,255
TOTAL EXPENDITURES $ 778,061
ATTACHMENT 5
CITY OF VALLEJO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM BUDGET FISCAL YEAR (FY) 2022-23 CDBG STAFF RECOMMENDATION AS OF 05 13 2022 Amount
Revenue
Entitlement (Projected) 1,034,156
Program Income (Projected) 15,000
Total Revenue 1,049,156
Expenditures
Administration
City Program Administration 209,831
(101-2102-463.xx-xx)
Projects
Housing
CHDC - Sonoma Estates Project Loan 464,077
(101-2104-463.xx-xx)
Social Services
CHDC - Housing Counseling 30,000
(101-2104-463.xx-xx)
Global Center for Success 30,000
(101-2104-462.40-52)
House of Acts 50,000
(101-2104-462.40-41)
Fair Housing Services 30,000
(101-2104-463.xx-xx)
Subtotal, Social Services 140,000
Public Facilities
Homeless Navigation Center 235,248
(101-2104-463.46-04)
Subtotal, Projects 839,325
Total Expenditures 1,049,156
ATTACHMENT 6
CITY OF VALLEJO
HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) BUDGET
FISCAL YEAR (FY) 2022-23 HOME STAFF RECOMMENDATION AS OF 05 13 2022
PROJECTED REVENUE
Entitlement (102-0000-330.54-15) 630,390
Program Income (102-0000-360.xx-xx) 100,000
TOTAL REVENUE 730,390
PROJECTED EXPENDITURES
Program Administration (102-2101-463.06-01 through 20-46) 73,039 Subtotal, Program Administration 73,039
Projects
Community Housing Development Organization (CHDO) (102-2101-463.40-61) 94,558 Sonoma Estates Project Loan (102-2101-463.46-07) 559,193 Tenant-Based Rental Assistance Program (102-2101-463.40-65) 3,600 Subtotal, Projects 657,351
TOTAL EXPENDITURES $ 730,390
CONSENT CALENDAR 8.K.
DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Mike Malone, City Manager
SUBJECT: ADOPT A RESOLUTION AMENDING FY 2021-22 BUDGET FOR YOUTH STRATEGIC PLAN (STEP 2 OF 2)
RECOMMENDATION
Adopt a resolution amending the Fiscal Year 2021-22 budget in the amount of $290,000 to move the allocated funds from the General Fund to a Multi-Year Operation Project
REASONS FOR RECOMMENDATION
The City Council has prioritized Youth Engagement as one of its 2022-2023 strategic goals. In order to allow for the development of a strategic plan that will properly address the needs of youth, staff are recommending the funds be moved from the General Fund to a Multi-Year Operation Project to allow staff proper time to hire a Youth Development Coordinator and engage with the community to complete a City-wide needs assessment. In order to develop the Youth Strategic plan, additional time must be granted to complete this work.
BACKGROUND AND DISCUSSION
This is the second step of the two-step process to amend the FY2021-2022 Strategic Youth Development Plan. Moving these funds from the General Fund to a Multi-Year Operation Project will allow staff proper time to hire a Youth Development Coordinator and engage with the community to complete a City-wide needs assessment.
FISCAL IMPACT
Approval of this item will amend the FY 2021-22 budget in the amount of $290,000 to move the allocated funds from the General Fund to a Multi-Year Operation Project. The Youth Strategic Budget will be allocated as follows:
Description Anticipated Budget
Workforce Development - The Vallejo Naval & Historical Museum will pilot a youth workforce development program. This pilot program will staff 2 youth positions (ages 18-26) at $16/hour for 100 hours
$4,000
Immersive Learning Center TAP H20 Project - This program will engage elementary school students in water resource management education that includes hands-on activities, projects and field trips. The students will work on improving school readiness skills, reading and math through their Student S.T.E.A.M. (Science, Technology, Engineering, the Arts and Mathematics) Education. This will be a two-week program with 4 cohorts (with a maximum of 14 students per cohort).
$7,185
Needs assessment – Phase 1: Develop foundational elements to provide basis for strategic action. RFP will be launched to find appropriate vendor/contractor
$83,815
Date: June 28, 2022
Subject: ADOPT A RESOLUTION AMENDING FY 2021-22 BUDGET FOR YOUTH STRATEGIC PLAN (STEP 2 OF 2)
Needs assessment – Phase 2: Build capacity of youth, city and community partners to develop a community ecosystem that can develop and sustain high quality youth services and programming. RFP will be launched to find appropriate vendor/contractor
$96,000
Strategic Youth Development Plan – Phase 3: design, implement and sustain high quality youth services to serve youth aged 0-25. RFP will be launched to find appropriate vendor/contractor
$99,000
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Youth Strategic Plan Funds Reso CAO stamp
CONTACT
Kristen Bennet (707) 648-4106
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2021-22 BUDGET IN THE AMOUNT OF $209,000 TO MOVE THE
ALLOCATED FUNDS TO A MULTI-YEAR OPERATION PROJECT
WHEREAS, the City Council has prioritized Youth Engagement as one of its 2022-2023 strategic goals; and
WHEREAS, to allow for the development of a strategic plan that will properly address the needs of youth funding; and
WHEREAS in accordance with the City Charter, notice of the intent to amend the budget was provided on June 14, 2022.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby amends the fiscal year 2021-22 budget in the amount of $290,000 to move the allocated funds to a multi-year operation project.
Adopted by the Council of the City of Vallejo at a special meeting held on June 28, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.L.
DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Natalie Peterson, Interim Assistant to the City Manager SUBJECT: APPROVAL OF FOURTH AMENDMENT TO THE CONSULTANT AND PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF VALLEJO, COUNTY OF SOLANO
AND HUMANE SOCIETY OF THE NORTH BAY
RECOMMENDATION
Approve and authorize the City Manager to execute the Fourth Amendment to the Consultant and Professional Services Agreement Between the City of Vallejo, County of Solano and Humane Society of the North Bay
REASONS FOR RECOMMENDATION
The term of the current agreement between the City of Vallejo, Solano County and the Humane Society of the North Bay is currently scheduled to expire on June 30, 2022. Staff is recommending the term of the Agreement be extended to June 30, 2023. Staff is also recommending he maximum amount of the agreement be increased by $956,820 to accommodate an additional year of services.
BACKGROUND AND DISCUSSION
The term of the current agreement between the City of Vallejo, Solano County and the Humane Society of North Bay is currently scheduled to expire on June 30, 2022. Staff is recommending the term of the Agreement be extended to June 30, 2022.
FISCAL IMPACT
There is no fiscal impact associated with this action. These costs are included in the proposed FY 2022-2023 budget.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. 2022 City of Vallejo and Humane Society of the North Bay Fourth Amendment CAO Stamp
CONTACT
Natalie Peterson, Interim Assistant to the CIty Manager (707) 648-4315 [email protected]
FOURTH AMENDMENT TO
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT BETWEEN
CITY OF VALLEJO, COUNTY OF SOLANO
AND
HUMANE SOCIETY OF THE NORTH BAY
City of Vallejo, County of Solano and Humane Society of the North Bay Fourth Amendment
This Fourth Amendment (“Amendment”) to that Consultant and Professional Services Agreement (“Agreement”), drafted for reference on January 13, 2015, entered into by and between the City of Vallejo (“City”), the County of Solano, a political subdivision of the State of California by and through the Sheriff's Office Animal Control Unit ("SAC"), and Humane Society of the North Bay ("HSNB") and amended by the First Amendment on June 30, 2017, Second Amendment on June 30, 2020, and Third Amendment on June 30, 2021, is made on this thirtieth day of June, 2022.
The City, SAC, and HSNB shall be referred to as the “Parties” for purposes of this Amendment.
WHEREAS, HSNB operates from the City-owned property located at 1121 Sonoma Boulevard in Vallejo, California for which it pays the City $1.00 in annual rent; and WHEREAS, the Agreement is currently set to expire on June 30, 2022 and the Parties desire to extend said Agreement.
The Parties do mutually agree as follows:
1. Revised Term of Agreement. The Agreement term is currently scheduled to expire on June 30, 2022. As of the date of this Fourth Amendment, the term of the Agreement is extended to June 30, 2023.
2. EXHIBIT B COMPENSATION, Paragraph 1, is hereby amended to read as follows:
1. Service Providers Compensation.
City agrees to pay Service Providers for those services set forth in Exhibit A of this Agreement and for all authorized expenses, in monthly installments not to exceed the identified costs as outlined below:
- For Fiscal Year 2022-2023;
Six hundred forty-four thousand three hundred and sixty-four dollars ($656,820) to the County of Solano; and
Three hundred thousand dollars ($300,000) to the Humane Society of the North Bay, $10,000 of those dollars being reserved for emergency veterinary expense reimbursement.
The compensation over the term of this agreement is as follows:
City of Vallejo, County of Solano and Humane Society of the North Bay Fourth Amendment
Fiscal Year HSNB SAC
FY 2014 – 15
(agreement start January 2015)
$56,250 $338,672
FY 2015 – 16 $135,000 $521,707.20
FY 2016 – 17 $240,000 $535,518.40
FY 2017 – 18 $240,000 $529,508.40
FY 2018 – 19 $240,000 $544,516
FY 2019 – 20 $240,000 $588,984
FY 2020 – 21 $252,000 $607,356
FY 2021 – 22 $300,000 $644,364
FY 2022 – 23 $300,000 $656,820
Total $2,003,250 $4,967,446
Contract Total $6,970,696
The remainder of Paragraph 1 remains unchanged.
3. Integration. This Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Fourth Amendment. This Fourth Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Parties shall perform all duties, obligations and conditions required under the Agreement.
4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, and any prior amendment, if any, the provisions of this Amendment shall control in all respects.
5. Ambiguities. The parties have each carefully reviewed this Amendment and have agreed to each term of this Amendment. No ambiguity shall be presumed to be construed against either party.
6. Counterparts. This Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
7. Authority. The person signing this Amendment for his or her respective Party hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of such Party.
City of Vallejo, County of Solano and Humane Society of the North Bay Fourth Amendment
THE COUNTY OF SOLANO, a political
subdivision of the State of California by and
through the Sheriff’s Office
By:
Bill Emlen, County Administrator
DATE: ____________________
APPROVED AS TO FORM
County Counsel
APPROVED AS TO CONTENT:
__________________________
Thomas A. Ferrara, Sheriff – Coroner
HUMANE SOCIETY OF THE NORTH
BAY, a 501(c)3 private non-profit
corporation
By:
Brenda Mooney, President
DATE: ____________________
Vallejo Business License No.
CITY OF VALLEJO,
a municipal corporation
By:________________________
Michael Malone, City Manager
DATE:___________
ATTEST:
By:________________________
Dawn Abrahamson, City Clerk
APPROVED AS TO CONTENT:
__________________________
Natalie Peterson, Interim Assistant to the City
Manager
APPROVED AS TO FORM
AND INSURANCE
Veronica A.F. Nebb, City Attorney
(City Seal)
ACTION ITEM 9.A.
DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Terrance Davis, Assistant City Manager
SUBJECT: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE FRANCHISE
AGREEMENT FOR SOLID WASTE DISPOSAL AND RECYCLING SERVICES WITH
RECOLOGY VALLEJO
RECOMMENDATION
Adopt a resolution approving the First Amendment to the Franchise Agreement for Solid Waste Disposal and Recycling Services with Recology Vallejo.
REASONS FOR RECOMMENDATION
The City of Vallejo has an exclusive franchise agreement for solid waste, recyclables, and organic waste collection and disposal with Recology Vallejo. The enactment of Senate Bill (SB) 1383 places new regulatory requirements on the City that necessitate changes to the agreement. The City and Recology have negotiated an amendment to the franchise agreement to meet all the latest state mandates.
BACKGROUND AND DISCUSSION
Background
In 2016, City staff worked with R3 Consulting and Recology to develop an Agreement that included terms that were in the best interest of the City’s residents and businesses. At that time, the proposed Agreement was progressive, innovative and facilitated the Council’s goals for a Clean and Green community, which was aimed at reducing waste, increasing diversion, and implementing public education programs. A public hearing was held and upon the conclusion of the public hearing, the City Council voted unanimously to authorize the City Manager to sign and execute the new franchise agreement to Recology Vallejo for the collection and disposal of solid waste and recyclables for a period of 10 years or until June 30, 2026.
Recent State Regulatory Changes
In September 2016, Governor Brown signed into law Senate Bill 1383 (SB 1383) establishing methane emissions reduction targets in a state-wide effort to reduce emissions of short-lived climate pollutants such as methane. Methane emissions result from the decomposition of organic waste in landfills and are a source of greenhouse gas emissions. SB 1383 directs the Department of Resources Recycling & Recovery (CalRecycle) to adopt regulations and requirements to achieve a 75% reduction in statewide disposal of organic waste by 2025, and a recovery of 20% or more of currently disposed edible food, directing it toward human consumption. While the City and Recology have made progress towards achieving SB 1383’s goals and CalRecycle requirements, amendments to the franchise agreement are necessary for full compliance.
SB 1383 went into effect on January 1, 2022 and is California's most significant waste reduction mandate in the last 30 years. In order to comply with the new law, the City must expand commercial and residential organics waste collection programs, develop edible food recovery programs, and establish procurement mechanisms for qualifying recycled-content products. The City will also be expected to enforce, track, and report on organic waste diversion. If the City does not initiate these measures by year’s end, the City will be subject to noncompliance fines by CalRecycle, for up to $10,000 per day, per violation.
Date: June 28, 2022
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE FRANCHISE
AGREEMENT FOR SOLID WASTE DISPOSAL AND RECYCLING SERVICES WITH
RECOLOGY VALLEJO
To prepare for these requirements, an analysis was conducted to specifically identify the programs the City needed to establish in order to achieve SB 1383 compliance status. Those programs include municipal ordinances, policies, and other enforcement mechanisms, including the City’s Franchise Agreement with Recology Vallejo, dated October 1, 2016.
As one of the steps towards SB 1383 compliance, on April 13, 2021, the City Council of the City of Vallejo adopted an Ordinance amending Chapters 7.40, 7.44, 7.48, 7.52, and 7.53 of the Vallejo Municipal Code and adopting regulations for the collection, disposal, and processing of solid waste, organic waste, and recyclable materials. The City’s Municipal Code now includes protocols and enforcement for self-hauling, requirements for waivers, an inspection and enforcement protocol for organic waste collection service and enforcement of edible food recovery program requirements.
Proposed Franchise Agreement Amendments and Rates
The First Amendment to the Franchise Agreement contains several provisions related to SB 1383 compliance, along with new program enhancements. A summary of the new provisions and program enhancements is provided below.
Contract Term:
The 10-year franchise agreement is scheduled to end on June 30, 2026. The revised term of the Agreement is 15 years, and the contract will terminate on September 30, 2031. In addition, Recology may request one tenyear extension, which may be granted at the City’s sole option.
SB 1383 Compliance Activities:
Container compliance (colors and labels) – new labeling requirements. Route reviews – new route reviews required for container contamination minimization program. Compliance reviews of all customers.
Outreach and education for all organic waste generators. Tags and mailers – new outreach materials related to organic waste generation, composting and program requirements and tags (written notices) provided to customers found to have container contaminants.
Reporting to City – increased/new reporting requirements for SB 1383 compliance. 1 new full-time Waste Zero Specialist.
2 new trucks and 2 new full-time drivers to provide universal roll-out of commercial organics programs.
Enhanced Collection Services and Assistance
Free Disposal Vouchers – each single-family residence will receive one free dump pass annually. 4 new trucks, 4 full-time drivers, and 1 operations specialist. Processing and recycling at highest and best use.
This First Amendment also includes proposed residential and commercial rates that reflect the increased costs associated with SB 1383 compliance and the enhanced services. These rates were presented to the City Council for a public hearing on June 21, 2022, and consist of a one-time increase for residential rates and incremental increases every six months through December 31, 2024 for commercial rates (Attachment B). After January 1, 2024, rates will resume regular annual CPI-WST adjustments that may not exceed five Date: June 28, 2022
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE FRANCHISE
AGREEMENT FOR SOLID WASTE DISPOSAL AND RECYCLING SERVICES WITH
RECOLOGY VALLEJO
percent (5%) or be less than one percent (1%). It should be noted that there will be an exemption rate for those businesses that do not generate organics (Attachment C). It will be the responsibility of the City to make the determination regarding whether or not an exemption is allowed. However, exemptions may be granted on a case-by-case basis from the requirements of SB 1383 if the business or multi-family dwelling meets any of the following criteria listed below:
1. Lack of sufficient space at multifamily complexes or businesses to provide additional organic material recycling bins.
2. The current implementation of actions (such as food donation) that result in the recycling of a significant portion of organic waste.
3. Limited-term exemptions for extraordinary and unforeseen events.
4. The business or group of businesses does not generate at least one-half of a cubic yard of organic waste per week.
Public outreach about the new program requirements and rates, via in-person and virtual public meetings, was conducted throughout the City at the following locations between May 5 and June 16, 2022:
May 5th – Vallejo Room, 555 Santa Clara St. Vallejo
May 19th – North Vallejo Community Center, 1121 Whitney Ave. Vallejo May 26th– South Vallejo Community Center, 545 Magazine St. Vallejo, CA. June 2nd – Public Zoom Meeting
June 6th – 1095 Hiddenbrooke Golf Club, Hiddenbrooke Parkway, Vallejo June 9th – Public Zoom Meeting
June 13th – Glen Cove Marina, 2000 Glencove Marina Rd. Vallejo June 16th – Navy Elk’s Lodge, 1020 Alabama St. Vallejo
FISCAL IMPACT
The City receives an 11% franchise fee from Recology, which is based on Recology's gross revenues and those funds go to the General Fund, net of Mare Island share. Franchise fee revenue for FY 20-21 was $3,366,876, of which $3,310,650 went to General Fund. The rate increases that Recology is proposing will increase the franchise fee revenue and program fund revenues (AB939 Support Fee, Road Impact, VALCORE Recycling, and Street Sweeping). However, since Recology is unsure of how many multi-family dwellings and businesses will subscribe for organic services or how many will be exempt, we cannot forecast the amount of revenue that will be generated from the rate increases or the impact that the rate increases will have on the franchise fee or program funds,
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Franchise Agreement Resolution_CAO Stamp
2. Attachment B_06.28.22
Date: June 28, 2022
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE FRANCHISE
AGREEMENT FOR SOLID WASTE DISPOSAL AND RECYCLING SERVICES WITH
RECOLOGY VALLEJO
3. Attachment C_06.28.22
4. Recology Amendment FINAL Draft CAO Stamp
CONTACT
Terrance Davis, Assistant City Manaager (707) 648-4516
[email protected]
RESOLUTION NO. 22-____
BE IT RESOLVED by the City Council of the City of Vallejo as follows:
WHEREAS, effective October 1, 2016, the City of Vallejo (“City”) elected to exclusively negotiate a Solid Waste Disposal Recycling Services Franchise Agreement (“Agreement”) between the City and Recology Vallejo (“Recology”); and WHEREAS, under that Agreement, Recology is the exclusive franchise refuse hauler for the City, and collects, transports, processes, and disposes of all solid waste and recyclables which are generated or accumulated within the City; and WHEREAS, on September 19, 2016, the State of California enacted Senate Bill No. 1383 (SB 1383) to prohibit organic waste from being deposited in the State’s landfills, which regulations were subsequently adopted by CalRecycle in November 2020; and WHEREAS, in order to comply with the State regulations, Recology must implement comprehensive changes to its refuse and recycling services, including modifying its service routes, purchasing additional disposal containers and container labels, and providing customers with additional refuse and recycling services to meet the State’s new waste reduction goals; and WHEREAS, there is insufficient time remaining in the existing Agreement for Recology to recoup the cost of the additional expenses required to comply with SB1383 and Recology approached the City to renegotiate the existing Agreement to extend the term, among other changes; and
WHEREAS, the City and Recology have negotiated in good faith to achieve the most cost effective and least burdensome service structure to meet SB 1383’s requirements and have agreed upon the terms as set forth in the First Amendment to Franchise Agreement for Solid Waste Disposal and Recycling Services with Recology Vallejo.
THEREFORE, the City Council desires that the City enter into the First Amendment to Franchise Agreement for Solid Waste Disposal and Recycling Services with Recology Vallejo according to the terms outlined therein.
Adopted by the City Council of the City of Vallejo at a regular meeting held on June 28, 2022 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
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SFD Residential - Per Month
Current New
Rate Rate
$28.73 $31.16
($1.47) ($1.59)
$27.26 $29.57 $46.63 $50.57
($2.53) ($2.74)
$44.10 $47.83 $64.54 $69.99
($3.55) ($3.85)
$60.99 $66.14 $38.33 $41.57
($1.96) ($2.13)
$36.37 $39.44 $62.19 $67.45
($3.35) ($3.63)
$58.84 $63.82 $86.05 $93.32
($4.72) ($5.12)
$81.33 $88.20
$5.71 $6.19
Up to 50 feet $24.14 $26.18 Every Additional 50 feet $24.14 $26.18 $34.27 $37.17 $35.99 $39.03
Extra Bag Charge (Garbage Overages)
$9.29 $10.08
$13.98 $15.16 $13.98 $15.16 $20.95 $22.72
32 gallons (on regular collection day) – curbside32 gallons special pickup (return on non-collection day) – curbsideExtra 32 gallons (on regular collection day) - carry out32 gallons special pickup (return on non-collection day) - carry outLarge Items containing Freon (each item)Extra green waste or recycling cartCarry out monthly charge (On-Premise Collection):Additional Bulky Waste CollectionRecyclable Materials collected in BinsEach 96 Gallon Cart (Including Recycling)Each 64 Gallon Cart (Including Recycling)Lifeline Each 96 Gallon Cart (Including Recycling)Lifeline Each 32 Gallon Cart (Including Recycling)Each 32 Gallon Cart (Including Recycling) City of Vallejo
MAXIMUM SERVICE RATES (JULY 1, 2022 – DECEMBER 31, 2022) Lifeline Each 64 Gallon Cart (Including Recycling)
2 of 15
MFD and Commercial Monthly Bundled Rate (includes Garbage, Recycling & 64-gallon Organics) 1x per week 2x per week 3x per week 4x per week 5x per week Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $130.36 $49.22 $260.29 $97.86 $390.49 $147.19 $520.42 $195.97 $643.14 $245.00 32 gallon Discount ($6.21) ($2.69) ($11.67) ($4.47) ($17.38) ($6.67) ($23.19) ($8.92) ($28.75) ($11.22) Net $122.26 $46.53 $162.71 $93.39 $203.40 $140.52 $243.57 $187.05 $279.57 $233.78 Gross $172.02 $97.45 $344.33 $195.07 $515.95 $292.31 $687.96 $389.76 $852.52 $487.19 64 gallon Discount ($7.36) ($4.00) ($14.92) ($8.10) ($22.22) ($12.06) ($29.61) ($16.08) ($36.74) ($20.13) Net $162.77 $93.46 $243.50 $186.97 $324.02 $280.24 $404.69 $373.69 $476.62 $467.06 Gross $198.29 $127.89 $391.08 $249.24 $583.33 $370.36 $775.71 $491.41 $963.87 $616.18 96 gallon Discount ($7.81) ($4.53) ($15.69) ($9.01) ($23.45) ($13.49) ($31.27) ($18.00) ($38.82) ($22.54) Net $188.59 $123.36 $289.48 $240.23 $390.17 $356.87 $490.78 $473.41 $583.54 $593.63 Gross $302.17 $242.71 $587.94 $465.76 $878.60 $694.91 $1,143.13 $894.77 $1,422.91 $1,120.07 1 CY Discount ($7.81) ($4.51) ($27.85) ($21.78) ($44.13) ($35.15) ($55.51) ($43.41) ($69.10) ($54.29) Net $287.73 $238.20 $465.37 $443.97 $651.66 $659.76 $817.06 $851.36 $982.36 $1,065.78 Gross $489.91 $454.46 $912.47 $832.34 $1,334.90 $1,209.87 $1,757.55 $1,588.54 $2,172.46 $1,966.33 2 CY Discount ($21.91) ($19.63) ($43.93) ($39.10) ($70.45) ($63.24) ($87.90) ($78.15) ($109.51) ($97.58) Net $457.47 $434.82 $766.89 $793.24 $1,071.97 $1,146.63 $1,386.00 $1,510.39 $1,660.64 $1,868.75 Gross $659.65 $646.12 $1,220.26 $1,179.85 $1,737.70 $1,663.91 $2,280.77 $2,178.50 $2,752.56 $2,619.73 3 CY Discount ($31.04) ($29.42) ($60.39) ($56.74) ($97.94) ($92.30) ($122.44) ($114.77) ($153.17) ($143.56) Net $614.48 $616.70 $1,051.66 $1,123.11 $1,438.85 $1,571.61 $1,863.69 $2,063.72 $2,173.73 $2,476.17 Gross $817.16 $824.09 $1,555.78 $1,558.85 $2,163.33 $2,144.11 $2,853.89 $2,825.57 $3,527.17 $3,494.73 4CY Discount ($38.27) ($37.24) ($76.77) ($74.39) ($123.57) ($119.57) ($153.33) ($147.86) ($191.37) ($184.73) Net $761.37 $786.85 $1,363.62 $1,484.47 $1,829.86 $2,024.54 $2,393.74 $2,677.71 $2,878.08 $3,310.00 Gross $1,074.59 $1,114.52 $2,024.65 $2,087.44 $2,973.93 $3,058.23 $3,924.30 $4,033.31 $4,866.35 $5,005.74 6CY Discount ($54.27) ($54.28) ($108.63) ($108.14) ($175.39) ($174.51) ($217.22) ($215.90) ($271.21) ($269.76) Net $997.39 $1,060.24 $1,790.80 $1,979.29 $2,571.58 $2,883.71 $3,377.63 $3,817.40 $4,082.62 $4,735.98 Discount provided bill is paid by the 15th of the billing month.
MAXIMUM SERVICE RATES (JULY 1, 2022 – DECEMBER 31, 2022) First Increase - 15.835% | WST increase of 0%
Container Size
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MAXIMUM SERVICE RATES (JULY 1, 2022 – DECEMBER 31, 2022) First Increase - 15.835% | WST increase of 0%
MFD and Commercial Organics Carts (In excess of bundled rate) - Per Month 1x per week 2x per week 3x per week 4x per week 5x per week Cart Size Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $43.40 $44.35 $86.22 $88.12 $129.67 $132.52 $172.65 $176.45 $212.22 $216.89 32 gallon Discount ($2.52) ($2.58) ($4.12) ($4.21) ($6.16) ($6.30) ($8.22) ($8.40) ($10.18) ($10.40) Net $40.88 $41.77 $82.10 $83.91 $123.51 $126.22 $164.43 $168.05 $202.04 $206.49 Gross $85.84 $87.73 $171.83 $175.61 $257.48 $263.14 $343.31 $350.86 $421.87 $431.15 64 gallon Discount ($3.67) ($3.75) ($7.45) ($7.61) ($11.10) ($11.34) ($14.78) ($15.11) ($18.18) ($18.58) Net $82.17 $83.98 $164.38 $168.00 $246.38 $251.80 $328.53 $335.75 $403.69 $412.57 Gross $113.24 $115.73 $220.94 $225.80 $328.48 $335.71 $435.91 $445.50 $535.61 $547.39 96 gallon Discount ($4.15) ($4.24) ($8.29) ($8.47) ($12.40) ($12.67) ($16.57) ($16.93) ($20.35) ($20.80) Net $109.09 $111.49 $212.65 $217.33 $316.08 $323.04 $419.34 $428.57 $515.26 $526.59 MFD and Commercial Organics Bins (In excess of bundled rate) - Per Month 1x per week 2x per week 3x per week 4x per week 5x per week Bin Size Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $216.98 $221.75 $417.76 $426.95 $623.68 $637.40 $803.85 $821.53 $1,006.19 $1,028.33 1 CY Discount ($4.10) ($4.19) ($20.50) ($20.95) ($33.23) ($33.96) ($40.99) ($41.89) ($51.25) ($52.38) Net $212.88 $217.56 $397.26 $406.00 $590.45 $603.44 $762.86 $779.64 $954.94 $975.95 Gross $407.84 $416.81 $749.62 $766.11 $1,091.64 $1,115.66 $1,433.66 $1,465.20 $1,775.41 $1,814.47 2 CY Discount ($18.40) ($18.80) ($36.95) ($37.76) ($60.20) ($61.52) ($74.18) ($75.81) ($92.70) ($94.74) Net $389.44 $398.01 $712.67 $728.35 $1,031.44 $1,054.14 $1,359.48 $1,389.39 $1,682.71 $1,719.73 Gross $581.07 $593.85 $1,065.12 $1,088.55 $1,507.24 $1,540.40 $1,974.25 $2,017.68 $2,378.79 $2,431.12 3 CY Discount ($27.72) ($28.33) ($53.80) ($54.98) ($88.53) ($90.48) ($109.81) ($112.23) ($137.92) ($140.95) Net $553.35 $565.52 $1,011.32 $1,033.57 $1,418.71 $1,449.92 $1,864.44 $1,905.45 $2,240.87 $2,290.17 Gross $742.36 $758.69 $1,407.72 $1,438.69 $1,945.17 $1,987.96 $2,563.68 $2,620.08 $3,172.53 $3,242.33 4 CY Discount ($35.13) ($35.90) ($70.54) ($72.09) ($114.87) ($117.40) ($141.56) ($144.67) ($177.06) ($180.96) Net $707.23 $722.79 $1,337.18 $1,366.60 $1,830.30 $1,870.56 $2,422.12 $2,475.41 $2,995.47 $3,061.37 Gross $1,008.59 $1,030.78 $1,895.14 $1,936.83 $2,781.28 $2,842.47 $3,668.30 $3,749.00 $4,554.44 $4,654.64 6 CY Discount ($51.63) ($52.77) ($103.56) ($105.84) ($168.30) ($172.00) ($207.46) ($212.02) ($259.42) ($265.13) Net $956.96 $978.01 $1,791.58 $1,830.99 $2,612.98 $2,670.47 $3,460.84 $3,536.98 $4,295.02 $4,389.51 Discount provided bill is paid by the 15th of the billing month.
MAXIMUM SERVICE RATES (JANUARY 1, 2022 – DECEMBER 31, 2022) 4 of 15
MAXIMUM SERVICE RATES (JULY 1, 2022 – DECEMBER 31, 2022) First Increase - 15.835% | WST increase of 0%
1x per week 2x per week 3x per week 4x per week 5x per week Size Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
1 CY Compactor $341.90 $349.42 $683.78 $698.82 $1,025.68 $1,048.24 $1,367.58 $1,397.67 $1,709.46 $1,747.07 2 CY Compactor $683.78 $698.82 $1,367.58 $1,397.67 $2,051.35 $2,096.48 $2,735.14 $2,795.31 $3,418.94 $3,494.16 3 CY Compactor $1,025.68 $1,048.24 $2,051.35 $2,096.48 $3,077.05 $3,144.75 $4,102.72 $4,192.98 $5,128.40 $5,241.22 4 CY Compactor $1,367.58 $1,397.67 $2,735.14 $2,795.31 $4,102.72 $4,192.98 $5,470.31 $5,590.66 $6,837.86 $6,988.29 5 CY Compactor $1,709.46 $1,747.07 $3,418.94 $3,494.16 $5,128.40 $5,241.22 $6,837.86 $6,988.29 $8,547.35 $8,735.39 6 CY Compactor $2,051.35 $2,096.48 $4,102.72 $4,192.98 $6,154.09 $6,289.48 $8,205.45 $8,385.97 $10,256.81 $10,482.46 7 CY Compactor $2,393.26 $2,445.91 $4,786.51 $4,891.81 $7,179.76 $7,337.71 $9,573.03 $9,783.64 $11,966.28 $12,229.54 8 CY Compactor $2,735.14 $2,795.31 $5,470.31 $5,590.66 $8,205.45 $8,385.97 $10,940.59 $11,181.28 $13,675.76 $13,976.63 9 CY Compactor $3,077.05 $3,144.75 $6,154.09 $6,289.48 $9,231.13 $9,434.21 $12,308.16 $12,578.94 $15,385.21 $15,723.68 Compacted rates (per cubic yard)
$78.90 $80.64
$66.42 $67.88
Per load rates
$78.90 $80.64
$157.79 $161.26
$236.69 $241.90
$315.60 $322.54
$394.49 $403.17
$473.39 $483.80
$552.29 $564.44
$631.19 $645.08
$710.09 $725.71
$664.23 $678.84
$797.07 $814.61
$929.94 $950.40
$996.35 $1,018.27
$1,195.62 $1,221.92
$1,328.46 $1,357.69
$1,660.58 $1,697.11
$1,992.69 $2,036.53
$2,125.54 $2,172.30
$2,656.93 $2,715.38
MFD and Commercial Garbage and Organic Compactors - Per Month 32 CY Compactor
2 CY Compactor
40 CY Compactor
9 CY Compactor
10 CY Compactor
12 CY Compactor
14 CY Compactor
15 CY Compactor
18 CY Compactor
20 CY Compactor
25 CY Compactor
30 CY Compactor
Less than 10 cy
10 cy or greater
1 CY Compactor
3 CY Compactor
4 CY Compactor
5 CY Compactor
6 CY Compactor
7 CY Compactor
8 CY Compactor
MAXIMUM SERVICE RATES (JANUARY 1, 2022 – DECEMBER 31, 2022) 5 of 15
Debris Box Rates - Per Service
Current New
Rates Rates
10 CY dirt, concrete or asphalt (plus
disposal cost) $279.47 $285.62
20 CY $627.90 $641.71
Debris Box Size 25 CY $713.86 $729.56
30 CY $771.20 $788.17 40 CY $919.27 $939.49
Same day pull/return or pull/no return $161.54 $165.09
$202.54 $207.00
Special Rates for 3 CY and 5 CY Bin
Current New
Rates Rates
3 CY – 1 day $194.92 $199.21 5 CY – 1 day $278.47 $284.60 Bin size 3 CY – 3 day $220.32 $225.17
5 CY – 3 day $303.92 $310.61
Special Pickups on Bins - Regardless of Day
Current New
Rates Rates
1 CY $88.01 $89.95 2 CY $131.53 $134.42
Bin size 3 CY $170.66 $174.41
4 CY $207.25 $211.81 5 CY $265.99 $271.84
Special Pickups w/more than 1 Bin - Each Additional Bin Current New
Rates Rates
1 CY $76.94 $78.63 2 CY $120.25 $122.90
Bin Size 3 CY $159.57 $163.08
4 CY $196.02 $200.33 6 CY $254.89 $260.50
Steam Clean Bins And Drop Boxes
Current New
Rates Rates
1 CY & 2 CY $196.02 $200.33
3 CY to 6 CY $252.13 $257.68
Drop Boxes All sizes $342.81 $350.35
MAXIMUM SERVICE RATES (JANUARY 1, 2022 – DECEMBER 31, 2022)
DEBRIS BOX RATES
Demurrage 1 day to 7 days
Bin size
6 of 15
Extra Services
Current New
Rates Rates
Additional Kitchen Pail $11.18 $11.43
Special Pick-Up of Commercial Cart $37.64 $38.47
Commercial Xtra Bag /Bag $8.09 $8.27
Steam Clean Cart $75.03 $76.68
Collection On Non-Service Day (instead of regular pickup) $13.91 $14.22 Bin Lid Lock $13.91 $14.22
Cost to Replace Lost, Stolen or Damaged Containers
Current New
Rates Rates
Kitchen Pail $11.18 $11.43
32 Gallon Cart $53.66 $54.8464 Gallon Cart $64.84 $66.2796 Gallon Cart $74.89 $76.54 1 Yard Bin $565.64 $578.082 Yard Bin $678.55 $693.483 Yard Bin $779.15 $796.294 Yard Bin $928.95 $949.396 Yard Bin $1,079.85 $1,103.61 10 Yard Debris Box $7,661.81 $7,830.3720 Yard Debris Box $9,295.00 $9,499.4925 Yard Debris Box $9,922.13 $10,140.4230 Yard Debris Box $10,927.08 $11,167.4840 Yard Debris Box $13,188.52 $13,478.67 MAXIMUM SERVICE RATES (JANUARY 1, 2022 – DECEMBER 31, 2022)
MISCELLANEOUS RATES
7 of 15
MFD and Commercial Monthly Bundled Rate (includes Garbage, Recycling & 64-gallon Organics) 1x per week 2x per week 3x per week 4x per week 5x per week Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $49.22 $59.87 $97.86 $113.36 $147.19 $179.02 $195.97 $238.35 $245.00 $297.98 32 gallon Discount ($2.69) ($3.28) ($4.47) ($5.18) ($6.67) ($8.11) ($8.92) ($10.84) ($11.22) ($13.64) Net $46.53 $56.59 $93.39 $108.17 $140.52 $170.91 $187.05 $227.51 $233.78 $284.34 Gross $97.45 $118.53 $195.07 $225.96 $292.31 $355.52 $389.76 $474.05 $487.19 $592.56 64 gallon Discount ($4.00) ($4.86) ($8.10) ($9.38) ($12.06) ($14.67) ($16.08) ($19.55) ($20.13) ($24.48) Net $93.46 $113.67 $186.97 $216.58 $280.24 $340.85 $373.69 $454.50 $467.06 $568.07 Gross $127.89 $155.55 $249.24 $288.71 $370.36 $450.46 $491.41 $597.69 $616.18 $749.44 96 gallon Discount ($4.53) ($5.51) ($9.01) ($10.44) ($13.49) ($16.41) ($18.00) ($21.89) ($22.54) ($27.42) Net $123.36 $150.05 $240.23 $278.27 $356.87 $434.05 $473.41 $575.79 $593.63 $722.02 Gross $242.71 $295.20 $465.76 $539.51 $694.91 $845.20 $894.77 $1,088.28 $1,120.07 $1,362.31 1 CY Discount ($4.51) ($5.48) ($21.78) ($25.23) ($35.15) ($42.75) ($43.41) ($52.80) ($54.29) ($66.03) Net $238.20 $289.72 $443.97 $514.28 $659.76 $802.45 $851.36 $1,035.48 $1,065.78 $1,296.28 Gross $454.46 $552.74 $832.34 $964.15 $1,209.87 $1,471.54 $1,588.54 $1,932.10 $1,966.33 $2,391.60 2 CY Discount ($19.63) ($23.88) ($39.10) ($45.29) ($63.24) ($76.92) ($78.15) ($95.06) ($97.58) ($118.69) Net $434.82 $528.86 $793.24 $918.85 $1,146.63 $1,394.62 $1,510.39 $1,837.05 $1,868.75 $2,272.91 Gross $646.12 $785.86 $1,179.85 $1,366.68 $1,663.91 $2,023.77 $2,178.50 $2,649.65 $2,619.73 $3,186.30 3 CY Discount ($29.42) ($35.79) ($56.74) ($65.73) ($92.30) ($112.26) ($114.77) ($139.60) ($143.56) ($174.61) Net $616.70 $750.07 $1,123.11 $1,300.95 $1,571.61 $1,911.50 $2,063.72 $2,510.05 $2,476.17 $3,011.70 Gross $824.09 $1,002.31 $1,558.85 $1,805.70 $2,144.11 $2,607.82 $2,825.57 $3,436.66 $3,494.73 $4,250.55 4CY Discount ($37.24) ($45.29) ($74.39) ($86.17) ($119.57) ($145.43) ($147.86) ($179.84) ($184.73) ($224.69) Net $786.85 $957.02 $1,484.47 $1,719.54 $2,024.54 $2,462.39 $2,677.71 $3,256.83 $3,310.00 $4,025.86 Gross $1,114.52 $1,355.56 $2,087.44 $2,417.99 $3,058.23 $3,719.64 $4,033.31 $4,905.60 $5,005.74 $6,088.34 6CY Discount ($54.28) ($66.01) ($108.14) ($125.27) ($174.51) ($212.26) ($215.90) ($262.60) ($269.76) ($328.10) Net $1,060.24 $1,289.54 $1,979.29 $2,292.72 $2,883.71 $3,507.38 $3,817.40 $4,643.00 $4,735.98 $5,760.24 Discount provided bill is paid by the 15th of the billing month.
MAXIMUM SERVICE RATES (JANUARY 1, 2023 – JUNE 30, 2023) Second Increase - 15.835% | WST increase (Max of 5%)
Cart Size
8 of 15
MFD and Commercial Organics Carts (In excess of bundled rate)- Per Month 1x per week 2x per week 3x per week 4x per week 5x per week Cart Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $44.35 $46.57 $88.12 $92.53 $132.52 $139.15 $176.45 $185.27 $216.89 $227.73 32 gallon Discount ($2.58) ($2.71) ($4.21) ($4.42) ($6.30) ($6.62) ($8.40) ($8.82) ($10.40) ($10.92) Net $41.77 $43.86 $83.91 $88.11 $126.22 $132.53 $168.05 $176.45 $206.49 $216.81 Gross $87.73 $92.12 $175.61 $184.39 $263.14 $276.30 $350.86 $368.40 $431.15 $452.71 64 gallon Discount ($3.75) ($3.94) ($7.61) ($7.99) ($11.34) ($11.91) ($15.11) ($15.87) ($18.58) ($19.51) Net $83.98 $88.18 $168.00 $176.40 $251.80 $264.39 $335.75 $352.54 $412.57 $433.20 Gross $115.73 $121.52 $225.80 $237.09 $335.71 $352.50 $445.50 $467.78 $547.39 $574.76 96 gallon Discount ($4.24) ($4.45) ($8.47) ($8.89) ($12.67) ($13.30) ($16.93) ($17.78) ($20.80) ($21.84) Net $111.49 $117.06 $217.33 $228.20 $323.04 $339.19 $428.57 $450.00 $526.59 $552.92 MFD and Commercial Organics Bins - Per Month
1x per week 2x per week 3x per week 4x per week 5x per week Bin Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $221.75 $232.84 $426.95 $448.30 $637.40 $669.27 $821.53 $862.61 $1,028.33 $1,079.75 1 CY Discount ($4.19) ($4.40) ($20.95) ($22.00) ($33.96) ($35.66) ($41.89) ($43.98) ($52.38) ($55.00) Net $217.56 $228.44 $406.00 $426.30 $603.44 $633.61 $779.64 $818.62 $975.95 $1,024.75 Gross $416.81 $437.65 $766.11 $804.42 $1,115.66 $1,171.44 $1,465.20 $1,538.46 $1,814.47 $1,905.19 2 CY Discount ($18.80) ($19.74) ($37.76) ($39.65) ($61.52) ($64.60) ($75.81) ($79.60) ($94.74) ($99.48) Net $398.01 $417.91 $728.35 $764.77 $1,054.14 $1,106.85 $1,389.39 $1,458.86 $1,719.73 $1,805.72 Gross $593.85 $623.54 $1,088.55 $1,142.98 $1,540.40 $1,617.42 $2,017.68 $2,118.56 $2,431.12 $2,552.68 3 CY Discount ($28.33) ($29.75) ($54.98) ($57.73) ($90.48) ($95.00) ($112.23) ($117.84) ($140.95) ($148.00) Net $565.52 $593.80 $1,033.57 $1,085.25 $1,449.92 $1,522.42 $1,905.45 $2,000.72 $2,290.17 $2,404.68 Gross $758.69 $796.62 $1,438.69 $1,510.62 $1,987.96 $2,087.36 $2,620.08 $2,751.08 $3,242.33 $3,404.45 4 CY Discount ($35.90) ($37.70) ($72.09) ($75.69) ($117.40) ($123.27) ($144.67) ($151.90) ($180.96) ($190.01) Net $722.79 $758.93 $1,366.60 $1,434.93 $1,870.56 $1,964.09 $2,475.41 $2,599.18 $3,061.37 $3,214.44 Gross $1,030.78 $1,082.32 $1,936.83 $2,033.67 $2,842.47 $2,984.59 $3,749.00 $3,936.45 $4,654.64 $4,887.37 6 CY Discount ($52.77) ($55.41) ($105.84) ($111.13) ($172.00) ($180.60) ($212.02) ($222.62) ($265.13) ($278.39) Net $978.01 $1,026.91 $1,830.99 $1,922.54 $2,670.47 $2,803.99 $3,536.98 $3,713.83 $4,389.51 $4,608.99 Discount provided bill is paid by the 15th of the billing month.
MAXIMUM SERVICE RATES (JANUARY 1, 2023 – DECEMBER 31, 2023) 9 of 15
MFD and Commercial Garbage and Organic Compactors - Per Month 1x per week 2x per week 3x per week 4x per week 5x per week Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
1 CY Compactor $349.42 $366.89 $698.82 $733.76 $1,048.24 $1,100.65 $1,397.67 $1,467.55 $1,747.07 $1,834.42 2 CY Compactor $698.82 $733.76 $1,397.67 $1,467.55 $2,096.48 $2,201.30 $2,795.31 $2,935.08 $3,494.16 $3,668.87 3 CY Compactor $1,048.24 $1,100.65 $2,096.48 $2,201.30 $3,144.75 $3,301.99 $4,192.98 $4,402.63 $5,241.22 $5,503.28 4 CY Compactor $1,397.67 $1,467.55 $2,795.31 $2,935.08 $4,192.98 $4,402.63 $5,590.66 $5,870.19 $6,988.29 $7,337.70 5 CY Compactor $1,747.07 $1,834.42 $3,494.16 $3,668.87 $5,241.22 $5,503.28 $6,988.29 $7,337.70 $8,735.39 $9,172.16 6 CY Compactor $2,096.48 $2,201.30 $4,192.98 $4,402.63 $6,289.48 $6,603.95 $8,385.97 $8,805.27 $10,482.46 $11,006.58 7 CY Compactor $2,445.91 $2,568.21 $4,891.81 $5,136.40 $7,337.71 $7,704.60 $9,783.64 $10,272.82 $12,229.54 $12,841.02 8 CY Compactor $2,795.31 $2,935.08 $5,590.66 $5,870.19 $8,385.97 $8,805.27 $11,181.28 $11,740.34 $13,976.63 $14,675.46 9 CY Compactor $3,144.75 $3,301.99 $6,289.48 $6,603.95 $9,434.21 $9,905.92 $12,578.94 $13,207.89 $15,723.68 $16,509.86 Compacted rates (per cubic yard)
$80.64 $84.67
$67.88 $71.27
Per load rates
$80.64 $84.67
$161.26 $169.32
$241.90 $254.00
$322.54 $338.67
$403.17 $423.33
$483.80 $507.99
$564.44 $592.66
$645.08 $677.33
$725.71 $762.00
$678.84 $712.78
$814.61 $855.34
$950.40 $997.92
$1,018.27 $1,069.18
$1,221.92 $1,283.02
$1,357.69 $1,425.57
$1,697.11 $1,781.97
$2,036.53 $2,138.36
$2,172.30 $2,280.92
40 CY Compactor $2,715.38 $2,851.15
25 CY Compactor
30 CY Compactor
32 CY Compactor
15 CY Compactor
18 CY Compactor
20 CY Compactor
10 CY Compactor
12 CY Compactor
14 CY Compactor
7 CY Compactor
8 CY Compactor
9 CY Compactor
4 CY Compactor
5 CY Compactor
6 CY Compactor
1 CY Compactor
2 CY Compactor
3 CY Compactor
MAXIMUM SERVICE RATES (JANUARY 1, 2023 – DECEMBER 31, 2023) Less than 10 cy
10 cy or greater
10 of 15
MFD and Commercial Monthly Bundled Rate (includes Garbage, Recycling & 64-gallon Organics) 1x per week 2x per week 3x per week 4x per week 5x per week Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $59.87 $69.35 $113.36 $131.31 $179.02 $207.37 $238.35 $276.09 $297.98 $345.17 32 gallon Discount ($3.28) ($3.79) ($5.18) ($6.00) ($8.11) ($9.39) ($10.84) ($12.56) ($13.64) ($15.80) Net $56.59 $65.56 $108.17 $125.30 $170.91 $197.98 $227.51 $263.53 $284.34 $329.37 Gross $118.53 $137.30 $225.96 $261.74 $355.52 $411.82 $474.05 $549.12 $592.56 $686.39 64 gallon Discount ($4.86) ($5.63) ($9.38) ($10.87) ($14.67) ($17.00) ($19.55) ($22.65) ($24.48) ($28.36) Net $113.67 $131.67 $216.58 $250.87 $340.85 $394.82 $454.50 $526.48 $568.07 $658.03 Gross $155.55 $180.18 $288.71 $334.43 $450.46 $521.79 $597.69 $692.33 $749.44 $868.12 96 gallon Discount ($5.51) ($6.38) ($10.44) ($12.09) ($16.41) ($19.01) ($21.89) ($25.36) ($27.42) ($31.76) Net $150.05 $173.81 $278.27 $322.34 $434.05 $502.78 $575.79 $666.97 $722.02 $836.36 Gross $295.20 $341.95 $539.51 $624.95 $845.20 $979.04 $1,088.28 $1,260.61 $1,362.31 $1,578.04 1 CY Discount ($5.48) ($6.35) ($25.23) ($29.23) ($42.75) ($49.52) ($52.80) ($61.16) ($66.03) ($76.49) Net $289.72 $335.60 $514.28 $595.72 $802.45 $929.52 $1,035.48 $1,199.45 $1,296.28 $1,501.55 Gross $552.74 $640.27 $964.15 $1,116.82 $1,471.54 $1,704.56 $1,932.10 $2,238.06 $2,391.60 $2,770.32 2 CY Discount ($23.88) ($27.66) ($45.29) ($52.46) ($76.92) ($89.10) ($95.06) ($110.11) ($118.69) ($137.48) Net $528.86 $612.61 $918.85 $1,064.36 $1,394.62 $1,615.46 $1,837.05 $2,127.95 $2,272.91 $2,632.83 Gross $785.86 $910.30 $1,366.68 $1,583.10 $2,023.77 $2,344.24 $2,649.65 $3,069.23 $3,186.30 $3,690.87 3 CY Discount ($35.79) ($41.45) ($65.73) ($76.13) ($112.26) ($130.04) ($139.60) ($161.70) ($174.61) ($202.26) Net $750.07 $868.85 $1,300.95 $1,506.97 $1,911.50 $2,214.20 $2,510.05 $2,907.53 $3,011.70 $3,488.61 Gross $1,002.31 $1,161.04 $1,805.70 $2,091.65 $2,607.82 $3,020.78 $3,436.66 $3,980.88 $4,250.55 $4,923.64 4CY Discount ($45.29) ($52.47) ($86.17) ($99.81) ($145.43) ($168.46) ($179.84) ($208.32) ($224.69) ($260.27) Net $957.02 $1,108.57 $1,719.54 $1,991.84 $2,462.39 $2,852.32 $3,256.83 $3,772.56 $4,025.86 $4,663.37 Gross $1,355.56 $1,570.21 $2,417.99 $2,800.89 $3,719.64 $4,308.66 $4,905.60 $5,682.43 $6,088.34 $7,052.46 6CY Discount ($66.01) ($76.47) ($125.27) ($145.11) ($212.26) ($245.87) ($262.60) ($304.18) ($328.10) ($380.05) Net $1,289.54 $1,493.75 $2,292.72 $2,655.79 $3,507.38 $4,062.79 $4,643.00 $5,378.24 $5,760.24 $6,672.40 Discount provided bill is paid by the 15th of the billing month.
Cart Size
MAXIMUM SERVICE RATES (JULY 1, 2023 – DECEMBER 31, 2023) Third Increase - 15.835% | WST increase 0%
11 of 15
1x per week 2x per week 3x per week 4x per week 5x per week Cart Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $44.35 $46.57 $88.12 $92.53 $132.52 $139.15 $176.45 $185.27 $216.89 $227.73 32 gallon Discount ($2.58) ($2.71) ($4.21) ($4.42) ($6.30) ($6.62) ($8.40) ($8.82) ($10.40) ($10.92) Net $41.77 $43.86 $83.91 $88.11 $126.22 $132.53 $168.05 $176.45 $206.49 $216.81 Gross $87.73 $92.12 $175.61 $184.39 $263.14 $276.30 $350.86 $368.40 $431.15 $452.71 64 gallon Discount ($3.75) ($3.94) ($7.61) ($7.99) ($11.34) ($11.91) ($15.11) ($15.87) ($18.58) ($19.51) Net $83.98 $88.18 $168.00 $176.40 $251.80 $264.39 $335.75 $352.54 $412.57 $433.20 Gross $115.73 $121.52 $225.80 $237.09 $335.71 $352.50 $445.50 $467.78 $547.39 $574.76 96 gallon Discount ($4.24) ($4.45) ($8.47) ($8.89) ($12.67) ($13.30) ($16.93) ($17.78) ($20.80) ($21.84) Net $111.49 $117.06 $217.33 $228.20 $323.04 $339.19 $428.57 $450.00 $526.59 $552.92 MFD and Commercial Organics Bins - Per Month
1x per week 2x per week 3x per week 4x per week 5x per week Bin Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $221.75 $232.84 $426.95 $448.30 $637.40 $669.27 $821.53 $862.61 $1,028.33 $1,079.75 1 CY Discount ($4.19) ($4.40) ($20.95) ($22.00) ($33.96) ($35.66) ($41.89) ($43.98) ($52.38) ($55.00) Net $217.56 $228.44 $406.00 $426.30 $603.44 $633.61 $779.64 $818.62 $975.95 $1,024.75 Gross $416.81 $437.65 $766.11 $804.42 $1,115.66 $1,171.44 $1,465.20 $1,538.46 $1,814.47 $1,905.19 2 CY Discount ($18.80) ($19.74) ($37.76) ($39.65) ($61.52) ($64.60) ($75.81) ($79.60) ($94.74) ($99.48) Net $398.01 $417.91 $728.35 $764.77 $1,054.14 $1,106.85 $1,389.39 $1,458.86 $1,719.73 $1,805.72 Gross $593.85 $623.54 $1,088.55 $1,142.98 $1,540.40 $1,617.42 $2,017.68 $2,118.56 $2,431.12 $2,552.68 3 CY Discount ($28.33) ($29.75) ($54.98) ($57.73) ($90.48) ($95.00) ($112.23) ($117.84) ($140.95) ($148.00) Net $565.52 $593.80 $1,033.57 $1,085.25 $1,449.92 $1,522.42 $1,905.45 $2,000.72 $2,290.17 $2,404.68 Gross $758.69 $796.62 $1,438.69 $1,510.62 $1,987.96 $2,087.36 $2,620.08 $2,751.08 $3,242.33 $3,404.45 4 CY Discount ($35.90) ($37.70) ($72.09) ($75.69) ($117.40) ($123.27) ($144.67) ($151.90) ($180.96) ($190.01) Net $722.79 $758.93 $1,366.60 $1,434.93 $1,870.56 $1,964.09 $2,475.41 $2,599.18 $3,061.37 $3,214.44 Gross $1,030.78 $1,082.32 $1,936.83 $2,033.67 $2,842.47 $2,984.59 $3,749.00 $3,936.45 $4,654.64 $4,887.37 6 CY Discount ($52.77) ($55.41) ($105.84) ($111.13) ($172.00) ($180.60) ($212.02) ($222.62) ($265.13) ($278.39) Net $978.01 $1,026.91 $1,830.99 $1,922.54 $2,670.47 $2,803.99 $3,536.98 $3,713.83 $4,389.51 $4,608.99 Discount provided bill is paid by the 15th of the billing month.
MFD and Commercial Organics Carts (In excess of bundled rate)- Per Month MAXIMUM SERVICE RATES (JANUARY 1, 2023 – DECEMBER 31, 2023) 12 of 15
MFD and Commercial Garbage and Organic Compactors - Per Month 1x per week 2x per week 3x per week 4x per week 5x per week Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
1 CY Compactor $349.42 $366.89 $698.82 $733.76 $1,048.24 $1,100.65 $1,397.67 $1,467.55 $1,747.07 $1,834.42 2 CY Compactor $698.82 $733.76 $1,397.67 $1,467.55 $2,096.48 $2,201.30 $2,795.31 $2,935.08 $3,494.16 $3,668.87 3 CY Compactor $1,048.24 $1,100.65 $2,096.48 $2,201.30 $3,144.75 $3,301.99 $4,192.98 $4,402.63 $5,241.22 $5,503.28 4 CY Compactor $1,397.67 $1,467.55 $2,795.31 $2,935.08 $4,192.98 $4,402.63 $5,590.66 $5,870.19 $6,988.29 $7,337.70 5 CY Compactor $1,747.07 $1,834.42 $3,494.16 $3,668.87 $5,241.22 $5,503.28 $6,988.29 $7,337.70 $8,735.39 $9,172.16 6 CY Compactor $2,096.48 $2,201.30 $4,192.98 $4,402.63 $6,289.48 $6,603.95 $8,385.97 $8,805.27 $10,482.46 $11,006.58 7 CY Compactor $2,445.91 $2,568.21 $4,891.81 $5,136.40 $7,337.71 $7,704.60 $9,783.64 $10,272.82 $12,229.54 $12,841.02 8 CY Compactor $2,795.31 $2,935.08 $5,590.66 $5,870.19 $8,385.97 $8,805.27 $11,181.28 $11,740.34 $13,976.63 $14,675.46 9 CY Compactor $3,144.75 $3,301.99 $6,289.48 $6,603.95 $9,434.21 $9,905.92 $12,578.94 $13,207.89 $15,723.68 $16,509.86 Compacted rates (per cubic yard)
$80.64 $84.67
$67.88 $71.27
Per load rates
$80.64 $84.67
$161.26 $169.32
$241.90 $254.00
$322.54 $338.67
$403.17 $423.33
$483.80 $507.99
$564.44 $592.66
$645.08 $677.33
$725.71 $762.00
$678.84 $712.78
$814.61 $855.34
$950.40 $997.92
$1,018.27 $1,069.18
$1,221.92 $1,283.02
$1,357.69 $1,425.57
$1,697.11 $1,781.97
$2,036.53 $2,138.36
$2,172.30 $2,280.92
40 CY Compactor $2,715.38 $2,851.15
25 CY Compactor
30 CY Compactor
32 CY Compactor
15 CY Compactor
18 CY Compactor
20 CY Compactor
10 CY Compactor
12 CY Compactor
14 CY Compactor
7 CY Compactor
8 CY Compactor
9 CY Compactor
4 CY Compactor
5 CY Compactor
6 CY Compactor
1 CY Compactor
2 CY Compactor
3 CY Compactor
MAXIMUM SERVICE RATES (JANUARY 1, 2023 – DECEMBER 31, 2023) Less than 10 cy
10 cy or greater
13 of 15
MFD and Commercial Monthly Bundled Rate (includes Garbage, Recycling & 64-gallon Organics) 1x per week 2x per week 3x per week 4x per week 5x per week Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
$69.35 $84.35 $131.31 $152.10 $207.37 $252.22 $276.09 $335.80 $345.17 $419.82 ($3.79) ($4.62) ($6.00) ($6.95) ($9.39) ($11.43) ($12.56) ($15.28) ($15.80) ($19.22) $65.56 $79.73 $125.30 $145.15 $197.98 $240.79 $263.53 $320.53 $329.37 $400.60 $137.30 $167.00 $261.74 $303.19 $411.82 $500.89 $549.12 $667.88 $686.39 $834.84 ($5.63) ($6.85) ($10.87) ($12.59) ($17.00) ($20.67) ($22.65) ($27.55) ($28.36) ($34.49) $131.67 $160.14 $250.87 $290.60 $394.82 $480.21 $526.48 $640.34 $658.03 $800.34 $180.18 $219.15 $334.43 $387.39 $521.79 $634.64 $692.33 $842.06 $868.12 $1,055.87 ($6.38) ($7.76) ($12.09) ($14.00) ($19.01) ($23.12) ($25.36) ($30.84) ($31.76) ($38.63) $173.81 $211.39 $322.34 $373.38 $502.78 $611.52 $666.97 $811.22 $836.36 $1,017.24 $341.95 $415.90 $624.95 $723.91 $979.04 $1,190.78 $1,260.61 $1,533.25 $1,578.04 $1,919.32 ($6.35) ($7.72) ($29.23) ($33.86) ($49.52) ($60.23) ($61.16) ($74.39) ($76.49) ($93.03) $335.60 $408.18 $595.72 $690.05 $929.52 $1,130.56 $1,199.45 $1,458.86 $1,501.55 $1,826.29 $640.27 $778.75 $1,116.82 $1,293.68 $1,704.56 $2,073.21 $2,238.06 $2,722.09 $2,770.32 $3,369.46 ($27.66) ($33.65) ($52.46) ($60.77) ($89.10) ($108.37) ($110.11) ($133.92) ($137.48) ($167.21) $612.61 $745.10 $1,064.36 $1,232.91 $1,615.46 $1,964.84 $2,127.95 $2,588.17 $2,632.83 $3,202.24 $910.30 $1,107.18 $1,583.10 $1,833.79 $2,344.24 $2,851.23 $3,069.23 $3,733.02 $3,690.87 $4,489.10 ($41.45) ($50.42) ($76.13) ($88.19) ($130.04) ($158.16) ($161.70) ($196.67) ($202.26) ($246.00) $868.85 $1,056.76 $1,506.97 $1,745.60 $2,214.20 $2,693.07 $2,907.53 $3,536.35 $3,488.61 $4,243.10 $1,161.04 $1,412.14 $2,091.65 $2,422.87 $3,020.78 $3,674.09 $3,980.88 $4,841.83 $4,923.64 $5,988.49 ($52.47) ($63.81) ($99.81) ($115.62) ($168.46) ($204.89) ($208.32) ($253.37) ($260.27) ($316.55) $1,108.57 $1,348.32 $1,991.84 $2,307.25 $2,852.32 $3,469.20 $3,772.56 $4,588.46 $4,663.37 $5,671.93 $1,570.21 $1,909.81 $2,800.89 $3,244.43 $4,308.66 $5,240.50 $5,682.43 $6,911.38 $7,052.46 $8,577.71 ($76.47) ($93.00) ($145.11) ($168.08) ($245.87) ($299.04) ($304.18) ($369.97) ($380.05) ($462.25) $1,493.75 $1,816.80 $2,655.79 $3,076.34 $4,062.79 $4,941.46 $5,378.24 $6,541.41 $6,672.40 $8,115.46 Discount provided bill is paid by the 15th of the billing month. 2 CY
3 CY
4CY
6CY
Cart Size
MAXIMUM SERVICE RATES (JANUARY 1, 2024 – December 31, 2024) Fourth Increase - 15.835% | WST increase (Max of 5%)
96 gallon
1 CY
64 gallon
32 gallon
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MFD and Commercial Organics Carts (In excess of bundled rate)- Per Month 1x per week 2x per week 3x per week 4x per week 5x per week Cart Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $44.35 $46.57 $88.12 $92.53 $132.52 $139.15 $176.45 $185.27 $216.89 $227.73 32 gallon Discount ($2.58) ($2.71) ($4.21) ($4.42) ($6.30) ($6.62) ($8.40) ($8.82) ($10.40) ($10.92) Net $41.77 $43.86 $83.91 $88.11 $126.22 $132.53 $168.05 $176.45 $206.49 $216.81 Gross $87.73 $92.12 $175.61 $184.39 $263.14 $276.30 $350.86 $368.40 $431.15 $452.71 64 gallon Discount ($3.75) ($3.94) ($7.61) ($7.99) ($11.34) ($11.91) ($15.11) ($15.87) ($18.58) ($19.51) Net $83.98 $88.18 $168.00 $176.40 $251.80 $264.39 $335.75 $352.54 $412.57 $433.20 Gross $115.73 $121.52 $225.80 $237.09 $335.71 $352.50 $445.50 $467.78 $547.39 $574.76 96 gallon Discount ($4.24) ($4.45) ($8.47) ($8.89) ($12.67) ($13.30) ($16.93) ($17.78) ($20.80) ($21.84) Net $111.49 $117.06 $217.33 $228.20 $323.04 $339.19 $428.57 $450.00 $526.59 $552.92 MFD and Commercial Organics Bins - Per Month
1x per week 2x per week 3x per week 4x per week 5x per week Bin Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $221.75 $232.84 $426.95 $448.30 $637.40 $669.27 $821.53 $862.61 $1,028.33 $1,079.75 1 CY Discount ($4.19) ($4.40) ($20.95) ($22.00) ($33.96) ($35.66) ($41.89) ($43.98) ($52.38) ($55.00) Net $217.56 $228.44 $406.00 $426.30 $603.44 $633.61 $779.64 $818.62 $975.95 $1,024.75 Gross $416.81 $437.65 $766.11 $804.42 $1,115.66 $1,171.44 $1,465.20 $1,538.46 $1,814.47 $1,905.19 2 CY Discount ($18.80) ($19.74) ($37.76) ($39.65) ($61.52) ($64.60) ($75.81) ($79.60) ($94.74) ($99.48) Net $398.01 $417.91 $728.35 $764.77 $1,054.14 $1,106.85 $1,389.39 $1,458.86 $1,719.73 $1,805.72 Gross $593.85 $623.54 $1,088.55 $1,142.98 $1,540.40 $1,617.42 $2,017.68 $2,118.56 $2,431.12 $2,552.68 3 CY Discount ($28.33) ($29.75) ($54.98) ($57.73) ($90.48) ($95.00) ($112.23) ($117.84) ($140.95) ($148.00) Net $565.52 $593.80 $1,033.57 $1,085.25 $1,449.92 $1,522.42 $1,905.45 $2,000.72 $2,290.17 $2,404.68 Gross $758.69 $796.62 $1,438.69 $1,510.62 $1,987.96 $2,087.36 $2,620.08 $2,751.08 $3,242.33 $3,404.45 4 CY Discount ($35.90) ($37.70) ($72.09) ($75.69) ($117.40) ($123.27) ($144.67) ($151.90) ($180.96) ($190.01) Net $722.79 $758.93 $1,366.60 $1,434.93 $1,870.56 $1,964.09 $2,475.41 $2,599.18 $3,061.37 $3,214.44 Gross $1,030.78 $1,082.32 $1,936.83 $2,033.67 $2,842.47 $2,984.59 $3,749.00 $3,936.45 $4,654.64 $4,887.37 6 CY Discount ($52.77) ($55.41) ($105.84) ($111.13) ($172.00) ($180.60) ($212.02) ($222.62) ($265.13) ($278.39) Net $978.01 $1,026.91 $1,830.99 $1,922.54 $2,670.47 $2,803.99 $3,536.98 $3,713.83 $4,389.51 $4,608.99 Discount provided bill is paid by the 15th of the billing month.
MAXIMUM SERVICE RATES (JANUARY 1, 2024 – DECEMBER 31, 2024) 15 of 15
MFD and Commercial Garbage and Organic Compactors - Per Month 1x per week 2x per week 3x per week 4x per week 5x per week Size Current Max New Current Max New Current Max New Current Max New Current Max New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
1 CY Compactor $349.42 $366.89 $698.82 $733.76 $1,048.24 $1,100.65 $1,397.67 $1,467.55 $1,747.07 $1,834.42 2 CY Compactor $698.82 $733.76 $1,397.67 $1,467.55 $2,096.48 $2,201.30 $2,795.31 $2,935.08 $3,494.16 $3,668.87 3 CY Compactor $1,048.24 $1,100.65 $2,096.48 $2,201.30 $3,144.75 $3,301.99 $4,192.98 $4,402.63 $5,241.22 $5,503.28 4 CY Compactor $1,397.67 $1,467.55 $2,795.31 $2,935.08 $4,192.98 $4,402.63 $5,590.66 $5,870.19 $6,988.29 $7,337.70 5 CY Compactor $1,747.07 $1,834.42 $3,494.16 $3,668.87 $5,241.22 $5,503.28 $6,988.29 $7,337.70 $8,735.39 $9,172.16 6 CY Compactor $2,096.48 $2,201.30 $4,192.98 $4,402.63 $6,289.48 $6,603.95 $8,385.97 $8,805.27 $10,482.46 $11,006.58 7 CY Compactor $2,445.91 $2,568.21 $4,891.81 $5,136.40 $7,337.71 $7,704.60 $9,783.64 $10,272.82 $12,229.54 $12,841.02 8 CY Compactor $2,795.31 $2,935.08 $5,590.66 $5,870.19 $8,385.97 $8,805.27 $11,181.28 $11,740.34 $13,976.63 $14,675.46 9 CY Compactor $3,144.75 $3,301.99 $6,289.48 $6,603.95 $9,434.21 $9,905.92 $12,578.94 $13,207.89 $15,723.68 $16,509.86 Compacted rates (per cubic yard)
$80.64 $84.67
$67.88 $71.27
Per load rates
$80.64 $84.67
$161.26 $169.32
$241.90 $254.00
$322.54 $338.67
$403.17 $423.33
$483.80 $507.99
$564.44 $592.66
$645.08 $677.33
$725.71 $762.00
$678.84 $712.78
$814.61 $855.34
$950.40 $997.92
$1,018.27 $1,069.18
$1,221.92 $1,283.02
$1,357.69 $1,425.57
$1,697.11 $1,781.97
$2,036.53 $2,138.36
$2,172.30 $2,280.92
$2,715.38 $2,851.15
32 CY Compactor
40 CY Compactor
20 CY Compactor
25 CY Compactor
30 CY Compactor
14 CY Compactor
15 CY Compactor
18 CY Compactor
9 CY Compactor
10 CY Compactor
12 CY Compactor
6 CY Compactor
7 CY Compactor
8 CY Compactor
3 CY Compactor
4 CY Compactor
5 CY Compactor
10 cy or greater
1 CY Compactor
2 CY Compactor
MAXIMUM SERVICE RATES (JANUARY 1, 2023 – DECEMBER 31, 2023) Less than 10 cy
1 of 4
MFD and Commercial Monthly Rate (includes Garbage & Recycling) - Organic Waste Exempt 1x per week 2x per week 3x per week 4x per week 5x per week Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $42.63 $44.76 $84.68 $88.99 $127.35 $133.85 $169.56 $178.20 $211.99 $222.79 32 gallon Discount ($2.46) ($2.45) ($4.06) ($4.07) ($6.04) ($6.06) ($8.08) ($8.11) ($10.17) ($10.20) Net $40.17 $42.31 $80.62 $84.92 $121.31 $127.78 $161.48 $170.10 $201.82 $212.59 Gross $84.29 $88.62 $168.72 $177.39 $252.81 $265.81 $337.10 $354.43 $421.37 $443.03 64 gallon Discount ($3.61) ($3.64) ($7.31) ($7.36) ($10.88) ($10.97) ($14.50) ($14.62) ($18.16) ($18.30) Net $80.68 $84.98 $161.41 $170.02 $241.93 $254.84 $322.60 $339.81 $403.21 $424.72 Gross $110.56 $116.30 $215.47 $226.65 $320.19 $336.79 $424.85 $446.86 $532.72 $560.32 96 gallon Discount ($4.06) ($4.12) ($8.08) ($8.19) ($12.11) ($12.27) ($16.16) ($16.37) ($20.24) ($20.50) Net $106.50 $112.18 $207.39 $218.46 $308.08 $324.52 $408.69 $430.50 $512.48 $539.82 Gross $214.44 $220.71 $412.33 $423.54 $615.46 $631.92 $792.27 $813.66 $991.76 $1,018.54 1 CY Discount ($4.06) ($4.10) ($20.24) ($19.81) ($32.79) ($31.96) ($40.40) ($39.48) ($50.52) ($49.37) Net $205.64 $216.61 $383.28 $403.73 $569.57 $599.96 $734.97 $774.18 $920.08 $969.17 Gross $402.18 $413.26 $736.86 $756.89 $1,071.76 $1,100.20 $1,406.69 $1,444.55 $1,741.31 $1,788.09 2 CY Discount ($18.16) ($17.85) ($36.32) ($35.56) ($59.11) ($57.51) ($72.79) ($71.07) ($90.93) ($88.74) Net $375.38 $395.41 $684.80 $721.34 $989.88 $1,042.69 $1,303.91 $1,373.48 $1,303.91 $1,699.36 Gross $571.92 $587.55 $1,044.65 $1,072.90 $1,474.56 $1,513.08 $1,929.91 $1,981.03 $2,321.41 $2,382.26 3 CY Discount ($27.29) ($26.76) ($52.78) ($51.60) ($86.60) ($83.93) ($107.33) ($104.37) ($134.59) ($130.55) Net $532.39 $560.80 $969.57 $1,021.30 $1,356.76 $1,429.15 $1,781.60 $1,876.66 $2,137.66 $2,251.71 Gross $729.43 $749.39 $1,380.17 $1,417.55 $1,900.19 $1,949.75 $2,503.03 $2,569.45 $3,096.02 $3,177.95 4CY Discount ($34.52) ($33.86) ($69.16) ($67.64) ($112.23) ($108.73) ($138.22) ($134.46) ($172.79) ($167.99) Net $679.28 $715.52 $1,281.53 $1,349.91 $1,747.77 $1,841.02 $2,311.65 $2,434.99 $2,857.50 $3,009.96 Gross $986.86 $1,013.49 $1,849.04 $1,898.22 $2,710.79 $2,781.01 $3,573.44 $3,667.71 $4,435.20 $4,551.99 6CY Discount ($50.52) ($49.36) ($101.02) ($98.34) ($164.05) ($158.70) ($202.11) ($196.33) ($252.63) ($245.31) Net $915.30 $964.14 $1,708.71 $1,799.88 $2,489.49 $2,622.32 $3,295.54 $3,471.37 $4,088.54 $4,306.68 Discount provided bill is paid by the 15th of the billing month.
MAXIMUM SERVICE RATES (JULY 1, 2022 – DECEMBER 31, 2022) First Increase - 5.335% | WST increase of 0%
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MFD and Commercial Monthly Rate (includes Garbage & Recycling) - Organic Waste Exempt 1x per week 2x per week 3x per week 4x per week 5x per week Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $44.76 $49.51 $88.99 $93.74 $133.85 $148.04 $178.20 $197.10 $222.79 $246.41 32 gallon Discount ($2.45) ($2.71) ($4.07) ($4.28) ($6.06) ($6.71) ($8.11) ($8.97) ($10.20) ($11.28) Net $42.31 $46.80 $84.92 $89.45 $127.78 $141.33 $170.10 $188.13 $212.59 $235.13 Gross $88.62 $98.02 $177.39 $186.85 $265.81 $293.99 $354.43 $392.01 $443.03 $490.00 64 gallon Discount ($3.64) ($4.02) ($7.36) ($7.76) ($10.97) ($12.13) ($14.62) ($16.17) ($18.30) ($20.25) Net $84.98 $93.99 $170.02 $179.09 $254.84 $281.86 $339.81 $375.84 $424.72 $469.75 Gross $116.30 $128.63 $226.65 $238.74 $336.79 $372.49 $446.86 $494.24 $560.32 $619.73 96 gallon Discount ($4.12) ($4.55) ($8.19) ($8.63) ($12.27) ($13.57) ($16.37) ($18.10) ($20.50) ($22.67) Net $112.18 $124.08 $218.46 $230.11 $324.52 $358.92 $430.50 $476.14 $539.82 $597.06 Gross $220.71 $244.11 $423.54 $446.14 $631.92 $698.92 $813.66 $899.93 $1,018.54 $1,126.53 1 CY Discount ($4.10) ($4.53) ($19.81) ($20.87) ($31.96) ($35.35) ($39.48) ($43.66) ($49.37) ($54.60) Net $216.61 $239.58 $403.73 $425.27 $599.96 $663.57 $774.18 $856.26 $969.17 $1,071.92 Gross $413.26 $457.08 $756.89 $797.28 $1,100.20 $1,216.85 $1,444.55 $1,597.70 $1,788.09 $1,977.67 2 CY Discount ($17.85) ($19.75) ($35.56) ($37.45) ($57.51) ($63.61) ($71.07) ($78.60) ($88.74) ($98.14) Net $395.41 $437.33 $721.34 $759.82 $1,042.69 $1,153.24 $1,373.48 $1,519.10 $1,699.36 $1,879.53 Gross $587.55 $649.85 $1,072.90 $1,130.14 $1,513.08 $1,673.50 $1,981.03 $2,191.06 $2,382.26 $2,634.83 3 CY Discount ($26.76) ($29.59) ($51.60) ($54.35) ($83.93) ($92.83) ($104.37) ($115.44) ($130.55) ($144.39) Net $560.80 $620.25 $1,021.30 $1,075.79 $1,429.15 $1,580.67 $1,876.66 $2,075.62 $2,251.71 $2,490.45 Gross $749.39 $828.84 $1,417.55 $1,493.18 $1,949.75 $2,156.47 $2,569.45 $2,841.86 $3,177.95 $3,514.88 4CY Discount ($33.86) ($37.45) ($67.64) ($71.25) ($108.73) ($120.26) ($134.46) ($148.71) ($167.99) ($185.80) Net $715.52 $791.38 $1,349.91 $1,421.93 $1,841.02 $2,036.21 $2,434.99 $2,693.15 $3,009.96 $3,329.08 Gross $1,013.49 $1,120.94 $1,898.22 $1,999.50 $2,781.01 $3,075.86 $3,667.71 $4,056.56 $4,551.99 $5,034.60 6CY Discount ($49.36) ($54.59) ($98.34) ($103.59) ($158.70) ($175.52) ($196.33) ($217.15) ($245.31) ($271.31) Net $964.14 $1,066.36 $1,799.88 $1,895.91 $2,622.32 $2,900.34 $3,471.37 $3,839.42 $4,306.68 $4,763.29 Cart Size
MAXIMUM SERVICE RATES (JANUARY 1, 2023 – JUNE 30, 2023) Second Increase - 5.335% | WST increase (Max of 5%)
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MFD and Commercial Garbage Exempt Organics Rate - Per Month 1x per week 2x per week 3x per week 4x per week 5x per week Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
Gross $49.51 $52.15 $93.74 $98.74 $148.04 $155.93 $197.10 $207.61 $246.41 $259.56 32 gallon Discount ($2.71) ($2.85) ($4.28) ($4.51) ($6.71) ($7.06) ($8.97) ($9.45) ($11.28) ($11.88) Net $46.80 $49.30 $89.45 $94.23 $141.33 $148.87 $188.13 $198.17 $235.13 $247.67 Gross $98.02 $103.25 $186.85 $196.82 $293.99 $309.68 $392.01 $412.92 $490.00 $516.14 64 gallon Discount ($4.02) ($4.24) ($7.76) ($8.17) ($12.13) ($12.78) ($16.17) ($17.03) ($20.25) ($21.33) Net $93.99 $99.01 $179.09 $188.65 $281.86 $296.89 $375.84 $395.89 $469.75 $494.82 Gross $128.63 $135.49 $238.74 $251.48 $372.49 $392.37 $494.24 $520.61 $619.73 $652.80 96 gallon Discount ($4.55) ($4.80) ($8.63) ($9.09) ($13.57) ($14.30) ($18.10) ($19.07) ($22.67) ($23.88) Net $124.08 $130.70 $230.11 $242.39 $358.92 $378.07 $476.14 $501.54 $597.06 $628.91 Gross $244.11 $257.13 $446.14 $469.94 $698.92 $736.21 $899.93 $947.94 $1,126.53 $1,186.63 1 CY Discount ($4.53) ($4.77) ($20.87) ($21.98) ($35.35) ($37.24) ($43.66) ($45.99) ($54.60) ($57.52) Net $239.58 $252.36 $425.27 $447.96 $663.57 $698.97 $856.26 $901.95 $1,071.92 $1,129.12 Gross $457.08 $481.47 $797.28 $839.81 $1,216.85 $1,281.78 $1,597.70 $1,682.95 $1,977.67 $2,083.19 2 CY Discount ($19.75) ($20.80) ($37.45) ($39.45) ($63.61) ($67.00) ($78.60) ($82.80) ($98.14) ($103.38) Net $437.33 $460.66 $759.82 $800.36 $1,153.24 $1,214.77 $1,519.10 $1,600.15 $1,879.53 $1,979.81 Gross $649.85 $684.52 $1,130.14 $1,190.44 $1,673.50 $1,762.79 $2,191.06 $2,307.96 $2,634.83 $2,775.41 3 CY Discount ($29.59) ($31.17) ($54.35) ($57.25) ($92.83) ($97.78) ($115.44) ($121.59) ($144.39) ($152.09) Net $620.25 $653.35 $1,075.79 $1,133.19 $1,580.67 $1,665.01 $2,075.62 $2,186.37 $2,490.45 $2,623.32 Gross $828.84 $873.06 $1,493.18 $1,572.85 $2,156.47 $2,271.53 $2,841.86 $2,993.49 $3,514.88 $3,702.42 4CY Discount ($37.45) ($39.45) ($71.25) ($75.05) ($120.26) ($126.67) ($148.71) ($156.65) ($185.80) ($195.71) Net $791.38 $833.61 $1,421.93 $1,497.80 $2,036.21 $2,144.85 $2,693.15 $2,836.84 $3,329.08 $3,506.71 Gross $1,120.94 $1,180.75 $1,999.50 $2,106.18 $3,075.86 $3,239.97 $4,056.56 $4,273.00 $5,034.60 $5,303.22 6CY Discount ($54.59) ($57.50) ($103.59) ($109.11) ($175.52) ($184.89) ($217.15) ($228.74) ($271.31) ($285.79) Net $1,066.36 $1,123.25 $1,895.91 $1,997.06 $2,900.34 $3,055.09 $3,839.42 $4,044.27 $4,763.29 $5,017.43 MAXIMUM SERVICE RATES (JULY 1, 2023 – DECEMBER 31, 2023) Third Increase - 5.335% | WST increase 0%
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MFD and Commercial Monthly Rate (includes Garbage & Recycling) - Organic Waste Exempt 1x per week 2x per week 3x per week 4x per week 5x per week Current New Current New Current New Current New Current New Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
$52.15 $57.68 $98.74 $104.01 $155.93 $172.47 $207.61 $229.62 $259.56 $287.08 ($2.85) ($3.16) ($4.51) ($4.75) ($7.06) ($7.81) ($9.45) ($10.45) ($11.88) ($13.14) $49.30 $54.52 $94.23 $99.25 $148.87 $164.65 $198.17 $219.18 $247.67 $273.93 $103.25 $114.19 $196.82 $207.32 $309.68 $342.51 $412.92 $456.70 $516.14 $570.87 ($4.24) ($4.69) ($8.17) ($8.61) ($12.78) ($14.14) ($17.03) ($18.84) ($21.33) ($23.59) $99.01 $109.51 $188.65 $198.71 $296.89 $328.37 $395.89 $437.87 $494.82 $547.28 $135.49 $149.86 $251.48 $264.90 $392.37 $433.97 $520.61 $575.81 $652.80 $722.01 ($4.80) ($5.30) ($9.09) ($9.58) ($14.30) ($15.81) ($19.07) ($21.09) ($23.88) ($26.42) $130.70 $144.55 $242.39 $255.32 $378.07 $418.16 $501.54 $554.72 $628.91 $695.59 $257.13 $284.40 $469.94 $495.01 $736.21 $814.26 $947.94 $1,048.44 $1,186.63 $1,312.44 ($4.77) ($5.28) ($21.98) ($23.15) ($37.24) ($41.18) ($45.99) ($50.87) ($57.52) ($63.61) $252.36 $279.12 $447.96 $471.86 $698.97 $773.08 $901.95 $997.58 $1,129.12 $1,248.83 $481.47 $532.51 $839.81 $884.62 $1,281.78 $1,417.67 $1,682.95 $1,861.38 $2,083.19 $2,304.05 ($20.80) ($23.01) ($39.45) ($41.56) ($67.00) ($74.10) ($82.80) ($91.58) ($103.38) ($114.34) $460.66 $509.50 $800.36 $843.07 $1,214.77 $1,343.57 $1,600.15 $1,769.80 $1,979.81 $2,189.71 $684.52 $757.09 $1,190.44 $1,253.96 $1,762.79 $1,949.69 $2,307.96 $2,552.66 $2,775.41 $3,069.67 ($31.17) ($34.48) ($57.25) ($60.30) ($97.78) ($108.15) ($121.59) ($134.49) ($152.09) ($168.22) $653.35 $722.61 $1,133.19 $1,193.65 $1,665.01 $1,841.54 $2,186.37 $2,418.17 $2,623.32 $2,901.45 $873.06 $965.63 $1,572.85 $1,656.77 $2,271.53 $2,512.36 $2,993.49 $3,310.87 $3,702.42 $4,094.96 ($39.45) ($43.64) ($75.05) ($79.06) ($126.67) ($140.10) ($156.65) ($173.26) ($195.71) ($216.46) $833.61 $921.99 $1,497.80 $1,577.71 $2,144.85 $2,372.25 $2,836.84 $3,137.61 $3,506.71 $3,878.49 $1,180.75 $1,305.94 $2,106.18 $2,218.55 $3,239.97 $3,583.48 $4,273.00 $4,726.03 $5,303.22 $5,865.48 ($57.50) ($63.60) ($109.11) ($114.94) ($184.89) ($204.49) ($228.74) ($252.99) ($285.79) ($316.09) $1,123.25 $1,242.34 $1,997.06 $2,103.62 $3,055.09 $3,378.99 $4,044.27 $4,473.05 $5,017.43 $5,549.39 1 CY
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96 gallon
MAXIMUM SERVICE RATES (JANUARY 1, 2024 – December 31, 2024) Fourth Increase - 5.335% | WST increase (Max of 5%)
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1 AMENDMENT NO. 1 TO FRANCHISE AGREEMENT
FOR SOLID WASTE DISPOSAL AND RECYCLING SERVICES
This Amendment No. 1 to Franchise Agreement (this “Amendment”) is entered into as of July 1, 2022 between the City of Vallejo, a charter city and municipal corporation (“CITY”), and Recology Vallejo, a California corporation (“CONTRACTOR”).
WHEREAS, CITY and CONTRACTOR are parties to that certain Franchise Agreement for Solid Waste Disposal and Recycling Services dated October 1, 2016 (the “Franchise Agreement”); and
WHEREAS, the parties wish to amend the Franchise Agreement as set forth herein.
NOW, THEREFORE, the parties agree as follows:
1. Effective Date. This Amendment No. 1 shall take effect as of July 1, 2022.
2. Term. Sections 2.01, 2.02 and 2.03 of the Franchise Agreement are hereby amended to read in their entirety as follows:
“2.01 Term. The term of this Agreement shall be for a fifteen- (15-) year period beginning October 1, 2016 and terminating on September 30, 2031.
2.02 Ten- (10-) Year Extension. CONTRACTOR may request one ten- (10-) year term extension to the original fifteen- (15-) year term, and at CITY’s sole option, CITY may grant CONTRACTOR’s request to extend the term. Under no circumstances will CITY be obligated to extend the term. CONTRACTOR must request the ten- (10-) year extension by March 31, 2029 in order to be eligible for the term extension. If CONTRACTOR is found to have a Specified Default (as described in Section 24.09), CONTRACTOR will not be eligible for the ten- (10- ) year extension.
2.03 Performance Review prior to Ten- (10-) Year Extension. If CONTRACTOR requests a term extension as described in Section 2.02 above, then, at CITY’s sole option, a billing audit and performance review shall, prior to December 31, 2029, be conducted as described in Article 20, and CONTRACTOR must pay the cost of the billing audit and performance review subject to the maximum cost specified in such Article. Regardless of the outcome of this billing audit and performance review, CITY will have no obligation to extend the term of the Agreement.”
3. Adjustments in the Use of the Consumer Price Index.
(a) Article 1, Definitions, is hereby amended to add the following definition:
“WST. The Consumer Price Index, All Urban Consumers, Water and Sewer and Trash Collection Services, U.S. City Average, Seasonally Adjusted, Series ID:
2 CUSR0000SEHG, published by the U.S. Department of Labor, Bureau of Labor Statistics.”
(b) All references in the Franchise Agreement to “CPI” are hereby amended to be references to “WST,” except in Sections 1.34 and 4.02.1.1. (c) Section 4.02.1.1 is hereby amended to read in its entirety as follows:
“4.02.1.1 Initial Adjustments. For the Maximum Service Rates effective January 1, 2018, rates shall be adjusted using one hundred percent (100%) of the twelve (12) month average percentage change in CPI, calculated as the percentage difference between average CPI value for the period of July 2016 through June 2017 (the previous year) and the average CPI value for the period July 2015 through June 2016 (the prior previous year). For the Maximum Service Rates effective January 1, 2019, January 1, 2020, January 1, 2021, and January 1, 2022, rates shall be adjusted using one hundred percent (100%) of the twelve (12) month average percentage change in CPI, calculated as the percentage difference between the average CPI value for the previous year (July through June) and the average CPI value for the prior previous year (July through June).
Contractor shall apply the percentage change to the Maximum Service Rates as listed in Exhibit 1 as attached to this Agreement and submit CONTRACTOR’s request for an adjustment to the Maximum Service Rates to CITY in the same form as Exhibit 1, for confirmation by CITY that CONTRACTOR’s calculations are correct. The request for an adjustment to the Maximum Service Rates shall be submitted to CITY by September 1 of each year. If the request is not submitted to CITY by September 1 CONTRACTOR will be deemed to have waived its right to a rate adjustment for that year.”
(d) Section 4.02.1.2 is hereby amended to replace the year “2019” with the year “2023.”
(e) Section 4.02.1.4 is hereby amended to read in its entirety as follows:
“4.02.1.4 The actual annual WST rate adjustment percentage may not exceed five percent (5.00%) or be less than one percent (1.00%) in any year. If in any year the calculated rate adjustment exceeds five percent (5.00%) or is less than one percent (below 1.00%), the excess or shortfall amounts will not be added to or subtracted from the rate adjustment percentage in any following year.”
4. Contamination. Section 3.13 is hereby amended to read in its entirety as follows:
“3.13 Contamination. CONTRACTOR shall only be required to collect Recyclable Materials if they have been separated by the Service Recipient from Garbage and Organic Waste and shall only be required to collect Organic Waste if it has been separated by the Service Recipient from Garbage and Recyclable Materials. If by visual inspection of a container it appears that Recyclable Materials are contaminated with ten percent (10%) or more by weight or volume of Garbage or Organic Waste, or Organic Waste is contaminated with five percent (5%) or more by weight or volume of Garbage or Recyclables, then CONTRACTOR will leave the container unemptied along with a Non-collection Notice which contains instructions on the proper procedures for setting out Recyclable Materials or Organic Waste. The notice shall also inform the Service Recipient of the following options for dealing with the contaminated container, which the Service Recipient 3 may exercise by calling CONTRACTOR’S customer service line. The Service Recipient may:
(i) Leave the contents of the container as is, and call CONTRACTOR’s customer service department to request that CONTRACTOR collect the container as Garbage on the Service Recipient’s next regularly scheduled collection day. In this case, the container will be collected as Garbage, and the Service Recipient will be charged the then-applicable rate for Garbage “extras.” (ii) Leave the contents of the container as is, and have CONTRACTOR make a special pick-up of the container on a day other than the Service Recipient’s next regularly scheduled collection day. In this case, the container will be collected as Garbage, and the Service Recipient will be charged the then-applicable rate for a special collection of Garbage,
(iii) Remove the excess contamination from the container (so that remaining contamination is less than the thresholds indicated above), and have CONTRACTOR collect the container as Recyclable Materials or Organic Waste on the Service Recipient’s next regularly scheduled collection day, at no additional charge. If on the next regularly scheduled collection day the contamination level has not been reduced below the thresholds indicated above, then CONTRACTOR may refuse to collect the container, and leave a notice as provided in the first paragraph of this Section 3.13 (i.e., the above process will begin anew).”
5. Garbage Overages. Section 7.04.3 is hereby amended to read in its entirety as follows:
“7.04.3 Garbage Overages. CONTRACTOR shall collect Garbage Overages placed in 32-gallon plastic bags (or other bags or bundles deemed acceptable by CONTRACTOR) set out beside Garbage Carts or Bins by SFD, MFD or Commercial Service Recipients on the Service Recipient's regularly scheduled collection day, provided, however, that CONTRACTOR shall not be required to collect more than 32 gallons of overages unless the Service Recipient has scheduled such collection with CONTRACTOR in advance. CONTRACTOR may charge for Garbage Overages at the rates as set forth in Exhibit 1. For the avoidance of doubt, this Section 7.04.3 is intended to include and additionally apply to MFD and Commercial Service Recipients, even though Section 7.04 generally focuses on SFD Service Recipients.”
6. AB 939 Support Fee. Section 4.03.2 is hereby amended to read as follows:
“CONTRACTOR shall pay an AB 399 Support Fee to CITY for CITY’S costs to provide AB 939 Support Services. Such fee shall initially be Three Hundred Forty Thousand Dollars ($340,000) each Agreement Year. The total annual payment amount to CITY shall be divided into quarterly payments due on January 31st, April 30th, July 31st, and October 31st of each Agreement Year, with the first payment occurring on October 31, 2016. The total annual amount of this fee will be adjusted each January 31 by changes in CPI, calculated as set forth in Section 4.02.1. In addition, effective January 1, 2023, the total annual amount of the AB 939 Support Fee shall be increased one time by Twenty-Nine Thousand Dollars ($29,000) in addition to the WST adjustment applicable on that date.”
7. Diversion. Section 5.01 is hereby amended to add a new Section 5.01.6, to read in its entirety as follows:
4 “5.01.6 The parties acknowledge that the level of diversion achieved by CONTRACTOR depends on various factors beyond CONTRACTOR’s control, such as the characteristics of the waste stream, growth or contraction of the local economy, the degree of source separation by generators, and independent diversion activities by generators (e.g., backhauling of organics or sale of recyclables). Accordingly, notwithstanding any other provision of this Agreement, CONTRACTOR shall be deemed for all purposes under this Agreement to have met its diversion requirement under Section 5.01 for a given calendar year (and the remedies available to CITY under Sections 5.01.3, 5.09, 5.11 and 19.03(w) shall not be exercised with respect to such year) if during such year CONTRACTOR fully implements all diversion programs required by this Agreement. Such programs consist of the Diversion and Public Education Plan set forth in Exhibit 4, the SB 1383-Related Services set forth in Exhibit 9, and delivery of source-separated Recyclable Materials and Organic Waste to appropriate facilities for processing.”
8. Default Garbage Cart Size. Section 7.01.1 is hereby amended to add the following sentence at the end of the paragraph:
“When a new SFD Service Recipient calls to initiate service and does not request a specific Garbage Cart size, CONTRACTOR shall offer the Service Recipient a 64-gallon Garbage Cart, it being understood that the Service Recipient may choose a different-size Garbage Cart.”
9. SFD Organics. The first paragraph of Section 7.07 is hereby amended to read in its entirety as follows:
“7.07 SFD Organic Waste Collection Service. This service, which includes Green Waste only, is to begin on October 1, 2016. Effective July 1, 2022, this service shall include commingled Green Waste and Food Waste. This service will be governed by the following terms and conditions:”
10. SFD Bulky Waste. Section 7.11.1 is hereby amended to add the following sentence at the end of the paragraph:
“Effective January 1, 2023, and subject to Section 7.18, the number of free Bulky Waste Collections that each SFD Services Unit is entitled to receive in each Agreement Year shall increase from two (2) to four (4).”
11. SFD Dumping. Article 7 is hereby amended to add a new Section 7.17, to read in its entirety as follows:
“7.17 Free SFD Dumping at Devlin Road. Subject to Section 7.18, and the agreement of the Devlin Road Transfer Station, CONTRACTOR shall annually distribute free dump passes to SFD Service Recipients entitling each household to dump one (1) load of acceptable material at the Transfer Station during a calendar year, at no additional charge to the Service Recipient, provided the load does not exceed 1,000 lbs. CONTRACTOR shall arrange with the Transfer Station to pay for material delivered in accordance with the dump pass. The first distribution of dump passes shall be for calendar year 2023. Unless otherwise agreed by CONTRACTOR, acceptable material shall be limited to material that the Transfer Station will accept at no charge beyond the standard fee for MSW.
CONTRACTOR shall distribute the coupons by mail by January 31 each year. 5 Passes shall be distributed to SFDs through standard U.S. mail. Annually, CONTRACTOR shall invoice CITY for reimbursement of CONTRACTOR’s payments to the Devlin Road Transfer Station for disposal of acceptable material in the previous calendar year and provide supporting documentation. CITY shall pay such invoices within 30 days.”
12. Maximum Cost of New SFD Services. Article 7 is hereby amended to add a new Section 7.18, to read in its entirety as follows:
“7.18 Maximum Cost of Additional SFD Services. Notwithstanding any other provision of this Agreement, CONTRACTOR shall only be required to provide (i) disposal of Bulky Waste, (ii) the free SFD dumping provided for in Section 7.17, and (iii) free dumping by CITY at the Devlin Road Transfer Station, to the extent the combined disposal cost of those three (3) items does not exceed $267,000 in any Agreement Year. Such maximum cost shall be adjusted effective January 1, 2024 and each January 1 thereafter by the percent change in WST, calculated as set forth in Section 4.02.1. To the extent the costs of these programs exceed such maximum cost, CITY shall reimburse CONTRACTOR for its reasonable costs of providing such programs. Annually, CONTRACTOR shall invoice CITY for such costs in the previous calendar year and provide supporting documentation. CITY shall pay such invoices within 30 days. If CITY fails to do so, then CONTRACTOR may cease or reduce such programs. Before doing so, CONTRACTOR shall give at least thirty (30) days’ prior written notice to Customers (if they are affected) and City.”
13. Bundled Organics Service. Section 9.04.1 is hereby amended to read in its entirety as follows:
“9.04.1 Conditions of Service. CONTRACTOR shall provide Commercial Organic Waste Collection Service to all Commercial Service Units in the Service Area whose Organic Waste materials are properly containerized in Organic Waste Bins, Carts, Debris Boxes, or Compactors except as set forth below, where the Organic Waste Bins, Carts, debris Boxes, or Compactors are accessible. As part of the charge for Garbage collection, CONTRACTOR shall provide, to each Commercial Service Unit subscribed for recurring collection of Garbage from CONTRACTOR, one 64-gallon Organic Waste Cart for each Garbage container of any size so subscribed and shall service such Organic Waste Cart(s) weekly, unless in each case the customer refuses to accept the Cart(s) or service, or the customer is not required by law to have Organics service waiver. Initially, CONTRACTOR shall offer one 64-gallon Organic Waste Cart to each Commercial Service Unit that is subscribed for Garbage collection but has no Organic Waste container and shall notify the Service Unit that additional Carts may be available at no additional charge beyond the charge for Garbage collection. If a Service Unit requests more 64-gallon Organic Waste Cart(s) than the number provided at no additional charge, or requests service from any type of container other than a 64-gallon Cart, or requests more frequent collection, then CONTRACTOR may charge for such services at the rate set forth in Exhibit 1. CONTRACTOR agrees that not all Commercial and MFD Service Units will elect to receive Organic Waste Collection Service in Carts, and that CONTRACTOR will provide Organic Waste Collection Bins upon request and as necessary. Further, CONTRACTOR agrees that there are several Commercial Service Units that utilize Compactors for collection or Organic Waste, and that CONTRACTOR will provide a sufficient number of Carts or Bins and at a collection frequency to allow for any such Commercial Service Unit to utilize the collection of Organic Waste. Commercial Organic Waste Collection will occur Monday – Friday, and on Saturdays upon request and as 6 necessary.”
14. Blight Reduction Services. Section 10.01.4 is hereby amended to read in its entirety as follows:
“10.01.4 Blight Reduction Services. CONTRACTOR shall provide collection of blight causing materials within CITY as provided in this section.
10.1.4.1 CITY shall collect information regarding the type, quantity and locations of blight causing materials from the observations of its own personnel and/or reports by members of the public submitted to CITY via CITY’s website, email address and/or phone number for that purpose. CONTRACTOR shall not be responsible for accepting reports of blight causing materials from the public, and instead shall refer the person to the appropriate CITY channels.
10.1.4.2 CITY may from time- t o - t i m e request CONTRACTOR to collect and properly dispose of blight causing materials from within the city limits of CITY. Such requests shall be submitted to CONTRACTOR in a manner to be mutually agreed between CITY and CONTRACTOR. Upon receipt of such a request, CONTRACTOR shall collect the blight causing materials within two (2) business days, or one (1) business day if the material blocks a public right-of-way or poses a threat to public health. CONTRACTOR shall dispose of (or, if commercially reasonable, recycle) any blight causing materials so collected, in compliance with applicable laws.
10.1.4.3 CONTRACTOR shall only be required to collect Solid Waste that is on the public right of way or CITY property in a location easily accessible by CONTRACTOR’s personnel and vehicles; that fits into CONTRACTOR’s vehicle; that that can be readily loaded without sweeping or gathering; and that can be safely loaded into the vehicle by two (2) people without being carried more than twenty-five feet (25’).
10.1.4.4 CONTRACTOR shall not be required to collect: Hazardous Waste, Sharps, Biohazardous or Biomedical Waste, or other Exempt Waste; liquid or semi-solid waste; loose litter, dirt, or other materials; material from homeless encampments or from any homeless person; or any material that may belong to a person. In addition, CONTRACTOR shall not be required to collect material on or along Interstate 80, Interstate 780, or Highway 37.
10.1.4.5 CONTRACTOR shall not be required to operate more than four (4) routes devoted to the collection services described in this Section
10.01.4, consisting of two (2) rear loaders and two (2) flatbed trucks, each staffed with one (1) driver, operating 8 hour per day Monday-Friday. It is understood that the volume of requests for blight pickup, compared to available resources, will affect the time it takes to respond to CITY’s requests.”
15. City-Sponsored Events. Section 10.02 is hereby amended to add the following sentence at the end of the paragraph:
“Service to any CITY-sponsored events [not listed on Exhibit 3] shall be subject to compliance with CONTRACTOR’s conflict-of-interest policies and applicable laws.”
7 16. VCUSD. Section 10.03.1 (School Recycling Program) is hereby deleted in its entirety, together with the related definition in Section 1.91.
17. Waste Zero Specialist. Section 14.02 (Waste Zero Specialist) is hereby amended to read in its entirety as follows:
“CONTRACTOR will provide for a full-time Waste Zero Specialist dedicated to providing support for recycling and sustainability programs, including performing commercial waste audits and outreach and support to commercial and multi-family accounts. The Waste Zero Specialist job description is listed in Exhibit 8. The Waste Zero Specialist will meet with key CITY staff on a quarterly basis to review performance on diversion programs. CONTRACTOR may use subcontractors to perform some or all of the duties normally assigned to the Waste Zero Specialist. The Waste Zero Specialist will advise appropriate personnel within a business on methods and recommendations to increase recycling and decrease solid waste, the selection of collection services and container sizes to maximize diversion, and the potential cost savings if the business takes the recommended actions to increase diversion; educate and train staff and janitors on best practices for recycling, waste reduction and availability and use of in-house recycling containers; educate personnel on how to maximize diversion; and provide such personnel with educational materials, posters, labels, and memos.
18. City-Selected Software. Article 16 is hereby amended to add a new Section 16.04, to read in its entirety as follows:
“16.04 Software. On a quarterly basis beginning July 1, 2022, CONTRACTOR shall provide CITY with an Excel file that includes the name, address and service level of CONTRACTOR’s customers within the CITY and CITY shall arrange for such file to be uploaded to a cloud-based software system selected by CITY, provided the following conditions are met: (a) the information is provided by CONTRACTOR in a single Excel file, (b) the software allows CONTRACTOR to readily access and download the information that CONTRACTOR has provided, (c) CITY pays for the cost of the licensing or contracting for use of the system by CONTRACTOR, including at least one (1) license for a CONTRACTOR user, (d) the software vendor is not owned or controlled by a competitor of Recology, and (e) the software vendor enters into an agreement with CONTRACTOR reasonably acceptable to CONTRACTOR that requires the vendor (and its affiliates, successors and any future acquiror) to: keep any CONTRACTOR-provided information confidential (except as to the CITY and CONTRACTOR); not use said information for any purpose other than monitoring, reporting and compliance purposes of the CITY and CONTRACTOR; maintain adequate data security; and indemnify CONTRACTOR to the same extent as it indemnifies CITY. In the event of any discrepancy that cannot be reconciled between information in CONTRACTOR’s system and information in the CITYselected cloud-based software system, the information in CONTRACTOR’s system shall govern, absent manifest error. The preceding sentence only applies to information regarding CONTRACTOR’s services to customers.”
19. Performance Review. Section 20.01.1 is hereby amended to read in its entirety as follows:
“20.01.1 Selection and Cost. CITY may conduct billing, audit, and performance reviews (“reviews”) of CONTRACTOR’S performance during the term of this Agreement with one (1) performance review to occur by December 31, 2023.
The reviews will be performed by a qualified firm under contract to CITY. CITY 8 shall have the final responsibility for the selection of the firm but may seek and accept comments and recommendations from CONTRACTOR. CITY may conduct unlimited billing, audit, and performance reviews at any time during the Agreement, but CONTRACTOR shall only be obligated to pay the cost of the billing audit and performance review described in Section 2.03, if such a review is conducted at CITY’s sole option after CONTRACTOR has requested a term extension. For that review, CONTRACTOR will be responsible for a maximum cost of One Hundred and Twenty Thousand Dollars ($120,000).”
20. SB 1383-Related Services. The Franchise Agreement is hereby amended to add a new Exhibit 9 thereto, which Exhibit shall read as set forth in Exhibit 9 to this Amendment.
21. Exhibits. Exhibit 1 of the Franchise Agreement are hereby amended to read as set forth in Exhibit 1 to this Amendment. Such exhibit and Exhibit 9 are hereby incorporated into this Amendment and the Franchise Agreement by this reference. The Maximum Service Rates established in Exhibit 1 as of January 1, 2023 shall thereafter be adjusted as provided in the Franchise Agreement.
22. Miscellaneous. In the event of any conflict between the Franchise Agreement and this Amendment, this Amendment shall control. Unless otherwise expressly provided, all section references in this Amendment refer to sections of the Franchise Agreement. [Signature page follows]
9 IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Amendment No. 1 to Franchise Agreement as of the date first written above.
CITY OF VALLEJO RECOLOGY VALLEJO
Robert McConnell Date Salvatore M. Coniglio Date
Mayor CEO
Mike Malone Date Cary Chen Date
City Manager Secretary
17-00005282
City of Vallejo Business License Number
The foregoing Amendment has been reviewed and approval is recommended:
Resolution No. __________
Approved by City Council
Approved as to Form:
Veronica A.F. Nebb Date
City Attorney
Attest:
Dawn G. Abrahamson Date
City Clerk
18 EXHIBIT 9
SB 1383-Related Services
1. Definitions. Article 1 of the Franchise Agreement is hereby amended to add the following definitions:
1.1. “Hauler Route” means the designated weekly itinerary or sequence of stops scheduled to be performed by one collection vehicle providing regularly scheduled Cart or Bin collection services for Garbage, Recyclable Material or Organic Waste within the Service Area.
1.2. “Prohibited Container Contaminants” means any of the following:
1.2.1. Non-Organic Waste placed in the Organic Waste Container;
1.2.2. Organic Waste placed in the Garbage Container that is specifically identified under this Agreement for collection in the Organic Waste Container or the Recyclable Materials Container;
1.2.3. Organic Waste placed in the Recyclable Materials Container that is specifically identified under this Agreement for collection in the Organic Waste Container.
1.3. “Route Review” means a visual inspection of Carts and Bins along a Hauler Route for the purpose of identifying Prohibited Container Contaminants.
1.4. “SB 1383 Regulations” means the Short-lived Climate Pollutants (SLCP): Organic Waste Reductions regulations adopted by the California Department of Resources Recycling and Recovery (“CalRecycle”) in 2020.
2. Route Reviews.
2.1. General Requirement. At least once annually, beginning July 1, 2022, CONTRACTOR shall conduct a Route Review for each Hauler Route. For each Route Review of a Hauler Route, CONTRACTOR shall inspect a number of Containers equal to 2% of the number of customers on the Hauler Route (rounded down to the nearest whole number), or 25 Containers, whichever is less. Only one (1) Container per customer shall be counted towards the above threshold. For example, if a Garbage Hauler Route has 2,000 customers, CONTRACTOR would inspect one (1) Garbage Container each for 25 Garbage customers on that Hauler Route. CONTRACTOR may, but shall not be required to, inspect more than the above number of Containers. Each inspection shall involve observing the contents of the Container using any method deemed appropriate by CONTRACTOR but shall not require CONTRACTOR to disturb the contents or open any bags. CONTRACTOR may select the Containers to be inspected at random, or (if mutually agreed with CITY) by any other method not prohibited under the SB 1383 Regulations. For the avoidance of doubt, CONTRACTOR shall not be required to annually inspect every Container on a Hauler Route.
2.2. Notice of Contamination. If CONTRACTOR finds Prohibited Container Contaminants in a Container during a Route Review, CONTRACTOR shall notify the customer of the violation in writing. The written notice shall include information regarding the customer’s 19 requirement to properly separate materials into the appropriate Containers. The notice may be left on the customer’s Container, gate, or door at the time the violation is discovered, and/or be mailed, e-mailed, electronically messaged or delivered personally to the customer. CONTRACTOR may dispose of the contents of any Container found to contain Prohibited Container Contaminants.
3. Education & Outreach.
3.1. At least once annually, beginning July 1, 2022, CONTRACTOR shall provide the following to all its Organic Waste customers under this Agreement:
3.1.1. Information on the Organic Waste customer’s requirements to properly separate materials in appropriate containers.
3.1.2. Information on methods for: the prevention of Organic Waste generation, recycling Organic Waste on-site, sending Organic Waste to community composting, and any other local requirements regarding Organic Waste.
3.1.3. Information regarding the methane reduction benefits of reducing the landfill disposal of Organic Waste, and the methods of Organic Waste recovery contemplated by this Agreement.
3.1.4. Information regarding how to recover Organic Waste.
3.1.5. Information related to the public health and safety and environmental impacts associated with the landfill disposal of Organic Waste.
3.2. The above information will be provided, at a minimum, through print and/or electronic media, and may also be provided through workshops, meetings and/or on-site visits.
4. Reporting.
4.1. Beginning July 1, 2022, CONTRACTOR shall provide the following information to CITY as part of CONTRACTOR’s regularly scheduled quarterly and annual reports under this Agreement:
4.1.1. For information provided by CONTRACTOR pursuant to Section 3 above:
(a) Copies of all such information (including flyers, brochures, newsletters, invoice messaging, website and social media postings, mass emails, and other mass electronic messages).
(b) The date the information was disseminated or the direct contact made. For website and social media postings, this shall be the date posted. (c) To whom the information was disseminated or the direct contact made. For mass distributions such as mailings or bill inserts, CONTRACTOR may provide the type and number of accounts receiving the information, rather than listing each recipient individually.
20 (d) Notwithstanding any other provision, CONTRACTOR shall not be required to track or provide copies of emails, texts, or other electronic communications with individual customers (e.g., if a CSR answers a customer question).
4.1.2. For Route Reviews:
(a) The date the review was conducted.
(b) The name and title of each person conducting the review. (c) A description of each Hauler Route reviewed, including CONTRACTOR’s route number.
(d) A list of the account names and addresses where Container inspections were performed.
(e) The results of such review (i.e. the addresses where any Prohibited Container Contaminants were found).
(f) Copies of any educational materials issued pursuant to such reviews (other than notices of Prohibited Container Contaminants, which are covered below).
4.1.3. The following documentation relating to Prohibited Container Contaminants observed during Route Reviews:
(a) Copies of the form of each notice issued by CONTRACTOR to customers for Prohibited Container Contaminants, as well as, for each such form, a list of the customers to which such notice was issued, the date of issuance, the customer’s name and service address, and the reason for issuance (if the form is used for multiple reasons).
(b) The number of times notices were issued to customers for Prohibited Container Contaminants.
(c) The number of Containers where the contents were disposed due to observation of Prohibited Container Contaminants.
4.1.4. A description of CONTRACTOR’s process for determining the level of Container contamination under this Agreement.
ACTION ITEM 9.B.
DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: ADOPT A RESOLUTION AWARDING THE LANDSCAPE MAINTENANCE SERVICES CONTRACTS FOR REGIONS 1 & 8 TO NEW IMAGE LANDSCAPING COMPANY AND
AUTHORIZE THE CITY MANAGER TO EXECUTE SAME
RECOMMENDATION
Adopt a Resolution and authorize the City Manager to execute the Landscape Maintenance Services Contracts for Regions 1 and 8 with New Image Landscape Company, of Fremont, California, in the amount not to exceed $3,831,638.40 for landscape maintenance services.
REASONS FOR RECOMMENDATION
Landscape maintenance services will continue to be required in Regions 1 and 8. The term of the previous landscape maintenance contract for these regions expires June 30, 2022. Approval of these contracts will provide needed landscape maintenance services for an initial term of one-year, with the option to extend for up to two additional one-year periods with a CPI (Consumer Price Index) increase.
BACKGROUND AND DISCUSSION
The City of Vallejo has 27 Landscape Maintenance Districts (LMD) which, for contracting purposes, have been organized into regions. Consolidating the LMDs into regions results in a more efficient and cost effective execution of the maintenance activities required in each LMD.
The following are the LMDs in Region 1:
163 – Sandpiper
165 – Town & Country 1
170 – Carriage Oaks
171 – Cimarron
172 – Springtree/Fleming Hill
175 – College Hills
184 - Town & Country 2-5
186 – Marine World
187 – Marin View
The following are the LMDs in Region 8:
182 – Glen Cove 1 & 2
185 – Glen Cove 3
The Plans and Specifications were prepared and completed by City Staff and advertised on April 11, 2022. On April 27, 2022, sealed bids were opened and read publicly by the Deputy City Clerk.
Date: June 28, 2022
Subject: ADOPT A RESOLUTION AWARDING THE LANDSCAPE MAINTENANCE SERVICES CONTRACTS FOR REGIONS 1 & 8 TO NEW IMAGE LANDSCAPING COMPANY
AND AUTHORIZE THE CITY MANAGER TO EXECUTE SAME