Regular City Council Meeting Minutes
June 28, 2022
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VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
JUNE 28, 2022
1. CALL TO ORDER
The meeting was called to order at 7:12 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Brown, Dew, and Loera-Diaz
Absent: Councilmember Miessner
Staff present: City Manager Malone, City Attorney Nebb, Chief Assistant City Attorney Risner, and City Clerk Abrahamson
4. REPORT OUT OF CLOSED SESSION
Chief Assistant City Attorney Risner reported Council received a report from legal counsel on Closed Session Item 3A and gave legal counsel the authority to settle the case Dougherty v. City of Vallejo. Property negotiators provided a report to Council related to Closed Session Item 3B and there was no other action to report.
5. PRESENTATIONS AND COMMENDATIONS
Action: Councilmember Arriola presented the proclamation.
A. PRESENTATION OF A PROCLAMATION DECLARING NATIONAL POST- TRAUMATIC STRESS AWARENESS MONTH - JUNE 2022
6. FIRST COMMUNITY FORUM
Speakers: Ryan Messano, Lillie J. Hurd and David Belef.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: None.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Chair Verder-Aliga and carried unanimously by members present, unless otherwise noted, approval of the Agenda and the Consent Calendar (Absent – Miessner).
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special meeting of June 7, 2022 and the special and regular meetings of June 14, 2022
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
DocuSign Envelope ID: BD51B22D-9C1D-4F08-AE41-CA792C4DB6BA Regular City Council Meeting Minutes
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Action: Approved minutes.
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: Waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
C. PAYMENT OF CLAIMS: APRIL 2022
Recommendation: Ratify the payment of claims for the period of April 1, 2022 through April 30, 2022.
Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: Ratified the payment of claims for the period of April 1, 2022 through April 30, 2022.
D. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2021/2022 BUDGET TO REFLECT REVENUES IN THE AMOUNT OF $286,957 FROM
THE BEHAVIORAL HEALTH JUSTICE INTERVENTION SERVICES (BHJIS)
PROJECT GRANT AND APPROPRIATE EXPENDITURES IN THE AMOUNT OF $286,957
Recommendation: Adopt a resolution amending the Fiscal Year 2021/2022 General Fund to reflect revenues in the amount of $286,957 from the California Department of Health Care Services (DHCS) Behavioral Health Justice Intervention Services (BHJIS) Project and appropriate expenditures in the amount of $286,957.
Contact: Jason Ta, Deputy Chief of Police (707) 648-4653 [email protected]
Action: Adopted Resolution No. 22-112 N.C.
E. AUTHORIZE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
TO HINDERLITER DE LLAMAS AND ASSOCIATES FOR REVENUE
DISCOVERY, AUDIT AND TAX COMPLIANCE AND CONSULTING
SERVICES
Recommendation: Adopt a resolution authorizing the City Manager to execute a Consultant and Professional Services Agreement ("Agreement") with Hinderliter De Llamas and Associates (HDL) for Revenue Discovery, Audit and Tax Compliance, and Consulting services, with an annual fixed fee not to exceed $350,000 and an additional fee based on the percentage of new revenue collected.
Contact: Rekha Nayar, Finance Director (707) 648-4592
DocuSign Envelope ID: BD51B22D-9C1D-4F08-AE41-CA792C4DB6BA Regular City Council Meeting Minutes
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[email protected]
Action: Adopted Resolution No. 22-113 N.C.
F. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2021-22 SOLID
WASTE FUND BUDGET AND AUTHORIZING THE CITY MANAGER TO
EXECUTE TWO GRANT AGREEMENTS WITH CALRECYCLE
Recommendation: Adopt a Resolution to amend the FY 2021-22 Solid Waste Fund (#135) budget to recognize revenue, appropriate funds, and execute grant agreements in the amount of $167,109 for the SB1383 Local Assistance Grant and $29,381 for the City/County Beverage Container Grant from the Department of Resource and Recovery (CalRecycle).
Contact: Melissa Tigbao, Public Works Director (707) 648-4085 [email protected]
Derek Crutchfield, Acting Environmental Services Manager (707) 648-5346 [email protected]
Action: Adopted Resolution No. 22-114 N.C.
G. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2021-2022 CIP
BUDGET TO REALLOCATE FUNDS TO THE ALDEN PARK FLAGPOLE
RESTORATION PROJECT
Recommendation: Adopt a resolution to amend the fiscal year 2021-2022 Capital Improvement Project budget to reallocate $65,000 in the Mare Island Community Facilities District Fund (#112) to the Project PW9442 Mare Island Facilities Major Maintenance for the Alden Park flagpole restoration project.
Contact: Melissa Tigbao, Public Works Director, 707-648-4085 [email protected]
Action: Adopted Resolution No. 22-115 N.C.
H. AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES
AGREEMENT WITH E SOURCE (FORMALLY UTILIWORKS CONSULTING)
FOR WATER CONSULTING SERVICES ON ADVANCED METERING
INFRASTRUCTURE
Recommendation: Authorize the City Manager to execute the First Amendment to the Consultant and Professional Services Agreement with E Source (formerly UtiliWorks), for Advanced Metering Infrastructure consulting services, to increase the agreement by $723,840 to a new not-to-exceed amount of $938,400, extend the agreement to June 30, 2024, and amend the scope of work to include additional services to support staff capacity and expertise.
Contact: Beth Schoenberger, Water Director, (707) 648-5439 [email protected]
Action: Authorized the City Manager to execute the First Amendment to the Consultant and Professional Services Agreement with E Source (formerly UtiliWorks), for Advanced Metering Infrastructure consulting services, to increase the agreement by $723,840 to a new not-to-exceed amount of $938,400, extend the agreement to June 30, 2024, and amend the scope of work to include additional services to support staff capacity and expertise.
I. ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE DocuSign Envelope ID: BD51B22D-9C1D-4F08-AE41-CA792C4DB6BA Regular City Council Meeting Minutes
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CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH
4LEAF, INC FOR BUILDING SERVICES AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving the First Amendment to the Consultant and Professional Services Agreement with 4LEAF, INC for supplemental building services. This First Amendment extends the term of the contract through August 31, 2022 and increases the maximum not-to-exceed amount to $200,000.
Contact: Steve Arnold, Chief Building Official, (707) 648-4387 [email protected]
Action: Adopted Resolution No. 22-116 N.C.
J. CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION
APPROVING THE HUD-REQUIRED ANNUAL ACTION PLAN FOR FISCAL YEAR 2022-23 AND FUNDING ALLOCATIONS FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM AND HOME INVESTMENT
PARTNERSHIPS PROGRAM
Recommendation: Adopt a Resolution approving the City of Vallejo’s Annual Action Plan for Fiscal Year (FY) 2022- 2023 and funding allocations for submission to the U.S. Department of Housing and Urban Development (HUD).
Contact: Guy L. Ricca, Temporary Senior Community Development Analyst (707) 648-4359
[email protected]
Chari Barrera, Administrative Analyst II (707) 553-7204 [email protected]
Action: Adopted Resolution No. 22-117 N.C.
K. ADOPT A RESOLUTION AMENDING FY 2021-22 BUDGET FOR YOUTH STRATEGIC PLAN (STEP 2 OF 2)
Recommendation: Adopt a resolution amending the Fiscal Year 2021-22 budget in the amount of $290,000 to move the allocated funds from the General Fund to a Multi-Year Operation Project
Contact: Kristen Bennet (707) 648-4106
[email protected]
Action: Adopted Resolution No. 22-118 N.C.
L. APPROVAL OF FOURTH AMENDMENT TO THE CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
VALLEJO, COUNTY OF SOLANO AND HUMANE SOCIETY OF THE NORTH BAY
Recommendation: Approve and authorize the City Manager to execute the Fourth Amendment to the Consultant and Professional Services Agreement Between the City of Vallejo, County of Solano and Humane Society of the North Bay
Contact: Natalie Peterson, Interim Assistant to the CIty Manager (707) 648-4315 [email protected]
Action: Approved and authorized the City Manager to execute the Fourth DocuSign Envelope ID: BD51B22D-9C1D-4F08-AE41-CA792C4DB6BA Regular City Council Meeting Minutes
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Amendment to the Consultant and Professional Services Agreement Between the City of Vallejo, County of Solano and Humane Society of the North Bay.
9. ACTION CALENDAR
A. ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE
FRANCHISE AGREEMENT FOR SOLID WASTE DISPOSAL AND
RECYCLING SERVICES WITH RECOLOGY VALLEJO
Recommendation: Adopt a resolution approving the First Amendment to the Franchise Agreement for Solid Waste Disposal and Recycling Services with Recology Vallejo.
Contact: Terrance Davis, Assistant City Manaager (707) 648-4516 [email protected]
Assistant City Manager Davis provided introductory comments.
Carrie Baxter (R3 Consulting Group) reviewed the current franchise agreement, outlined the proposed amendments to the agreement including new proposed services, discussed community engagement and outreach efforts, reviewed SB 1383 and the City’s responsibility including costs for additional services.
Speakers: Chris Platzer.
Staff responded to comments from the speaker and questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 22-119 N.C., a resolution approving the first amendment to the Franchise Agreement for Solid Waste Disposal and Recycling Services with Recology Vallejo as amended to include upon request, Recology to voluntarily provide to the City any camera footage of illegal dumping unless prohibited by labor contract (Absent – Miessner).
B. ADOPT A RESOLUTION AWARDING THE LANDSCAPE MAINTENANCE SERVICES CONTRACTS FOR REGIONS 1 & 8 TO NEW IMAGE
LANDSCAPING COMPANY AND AUTHORIZE THE CITY MANAGER TO
EXECUTE SAME
Recommendation: Adopt a Resolution and authorize the City Manager to execute the Landscape Maintenance Services Contracts for Regions 1 and 8 with New Image Landscape Company, of Fremont, California, in the amount not to exceed $3,831,638.40 for landscape maintenance services.
Contact: Melissa Tigbao, Public Works Director, (707) 648-4085 [email protected]
Jason Lacey, Landscape Maintenance Manager, (707) 553-7219 [email protected]
Public Works Tigbao provided an overview of the staff report and outlined the recommendation.
DocuSign Envelope ID: BD51B22D-9C1D-4F08-AE41-CA792C4DB6BA Regular City Council Meeting Minutes
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Speakers: Joseph Hayden, James Sotiros, Chris Platzer, and Kristen Hannum.
Staff responded to concerns raised by the speakers and responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 22-120 N.C. (Absent – Miessner).
C. ADOPT A RESOLUTION AWARDING THE LANDSCAPE MAINTENANCE SERVICES CONTRACTS FOR REGIONS 3, 4, 5, 6, 7, & 9 TO NORTH BAY LANDSCAPE MANAGEMENT, INC. AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution and authorize the City Manager to execute the Landscape Maintenance Services Contract for Regions 3, 4, 5, 6, 7, and 9 with North Bay Landscape Management, Inc., of Petaluma, California, in the amount not to exceed $7,879,222.26 for landscape maintenance services.
Contact: Melissa Tigbao, Public Works Director, (707) 648-4085 [email protected]
Jason Lacey, Landscape Maintenance Manager, (707) 553-7219 [email protected]
Public Works Tigbao provided an overview of the staff report and outlined the recommendation.
Staff responded to questions from Councilmembers.
Speakers: None.
Due to conflicts of interest related to owning property in Regions 3, 4, 5, 6, and 9, Vice Mayor Verder-Aliga and Councilmember Dew recused themselves and left the dais and the Council Chamber.
Action: Moved by Mayor McConnell and carried unanimously by members present to adopt Resolution No. 22-122 N.C., a resolution authorizing the City Manager to execute Landscape Maintenance Services Contract for Regions 3,4,5,6, and 9 with North Bay Landscape Management, Inc. for landscape maintenance services (Absent – Miessner; Abstain Due to Conflicts of Interest – Dew and Verder-Aliga).
Vice Mayor Verder-Aliga and Councilmember Dew resumed their seats at the dais.
Councilmember Loera-Diaz announced she had a conflict of interest related to owning property in Region 7 and recused herself and left the dais and Council Chambers.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present, adopted Resolution No. 22-123 N.C., a resolution authorizing the City Manager to execute Landscape Maintenance Services Contract for Region 7 with North Bay Landscape Management, Inc. for landscape DocuSign Envelope ID: BD51B22D-9C1D-4F08-AE41-CA792C4DB6BA Regular City Council Meeting Minutes
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maintenance services (Absent – Miessner; Abstain Due to Conflict of Interest – Loera-Diaz).
Councilmember Loera-Diaz resumed her seat at the dais.
D. ADOPT A RESOLUTION APPROVING PARTICIPATORY BUDGETING (PB) CYCLE 8 RULEBOOK CHANGES
Recommendation: Adopt a resolution amending the Participatory Budgeting Rulebook to commence the Cycle 8 PB process.
Contact: Jason Ackley, Administrative Anaylst II
[email protected]
Flor Magallanes, Administrative Clerk I
[email protected]
Administrative Analyst II Ackley outlined the proposed Rulebook changes and the background on the reason for the proposed changes.
Speakers: David Belef.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 22-121 N.C. (Absent – Miessner).
10. INFORMATION CALENDAR – None.
11. CITY MANAGER’S REPORT
City Manager Malone reported on the status of the contract to repair pot holes citywide and software that will assist with street sweeping.
12. CITY ATTORNEY’S REPORT – None.
13. COMMUNITY FORUM
Speakers: None.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
Councilmembers reported on various community events and meetings attended.
15. ADJOURNMENT
The meeting adjourned at 9:25 p.m.
DocuSign Envelope ID: BD51B22D-9C1D-4F08-AE41-CA792C4DB6BA Regular City Council Meeting Minutes
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________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON
CITY CLERK
DocuSign Envelope ID: BD51B22D-9C1D-4F08-AE41-CA792C4DB6BA