Agenda packet — Vallejo City Council, July 19, 2022

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CALL AND NOTICE OF

SPECIAL MEETING
AT 6:00 PM

OF THE VALLEJO CITY COUNCIL
JULY 19, 2022

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom.

City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.

PUBLIC COMMENT: Members of the Public may provide public comments during the City Council Meeting in person or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833.

For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment

VIEW THE MEETING:

There are four different ways you can view this public meeting:
 In Person
 Watch Vallejo local channel 28
 Stream from the City website: www.cityofvallejo.net/Streaming  Join the Zoom webinar:https://ZoomRegular.Cityofvallejo.net

TO THE MEMBERS OF THE VALLEJO CITY COUNCIL:

You are hereby notified that I do hereby call the Vallejo City Council in special session to consider only the matters stated on the agenda listed below.

NOTICE: Members of the public shall have the opportunity to address the City Council concerning any item listed on the agenda before or during consideration of that item. No other items may be discussed at this special meeting.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
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4. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by submitting a completed speakers card to the City Clerk or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900- 6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420. In person speakers will be recognized first.

A. CITY COUNCIL 2022 AND MULTIYEAR COMMUNITY GOALS AND

PRIORITIES
Recommendation: Adopt a resolution establishing the Vallejo City Council’s 2022 and Multiyear Community Goals and Priorities.

Contact: Natalie Peterson, Interim Assistant to the City Manager (707) 649- 3415
[email protected]

5. INFORMATION CALENDAR
NOTICE: Members of the public wishing to address the Council on Information Calendar Items may do so in person by submitting a completed speakers card to the City Clerk or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420. In person speakers will be recognized first.

A. AMERICAN RESCUE PLAN ACT (ARPA) UPDATE
Recommendation: This item is for informational purposes only. There is no staff report or action associated with this item.

Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]

6. ADJOURNMENT

Dated: Thursday, July 14, 2022

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I, Dawn Abrahamson, City Clerk, do herby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Vallejo City Council., at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 5:00 p.m., Thursday, July 14, 2022.

Dated: Thursday, July 14, 2022

Dawn G. Abrahamson, City Clerk

ACTION ITEM 4.A.

DATE: July 19, 2022
TO: Mayor and Members of the City Council
FROM: Mike Malone, City Manager
SUBJECT: CITY COUNCIL 2022 AND MULTIYEAR COMMUNITY GOALS AND PRIORITIES

RECOMMENDATION
Adopt a resolution establishing the Vallejo City Council’s 2022 and Multiyear Community Goals and Priorities.

REASONS FOR RECOMMENDATION
On April 11, 2022 the City Council and the City’s senior leadership team participated in facilitated Goal Setting session. At the session, which was open to the public, Council discussed their broad-based goals for the community. During this meeting the City Council discussed and set it’s priority goal for Fiscal Year 2022-23 as well as established multiyear goals.

BACKGROUND AND DISCUSSION
On April 11, 2022 the City Council gathered for an all day Goal Setting workshop with members of the City’s senior leadership team as well as public participants. The workshop was facilitated by Management Partners and provided an opportunity for Councilmembers to review governance roles, determine Council meeting management protocols, establish goals and priorities for Fiscal Year 2022-23 and multiyear goals, and strengthen teamwork. The meeting and conversations were productive and gave staff and the community the opportunity to hear the Council’s collective aspirations and priorities for 2022 and into the future.

The Council established its top priority for Fiscal Year 2022-23 as Economic Development. The following are priority projects under Economic Development:
 Building code compliance and plan to resolve trash, illegal signs, and unpermitted activities  Identify development alternatives for surplus lands (phase I)  Seka Hills Agreement
 Blue Rock Agreement
 Northern Waterfront DDA
 Small business grants
 Citywide broadband project

The Council also established Multiyear Goals with priority projects under:
 Economic Development Strategy:
o Roads & Infrastructure upgrades
o Waterfront and downtown specific plan
o Economic Strategic Plan
o Mare Island Specific Plan
o Solano 360
o Connelly Corridor

Date: July 19, 2022
Subject: CITY COUNCIL 2022 AND MULTIYEAR COMMUNITY GOALS AND PRIORITIES

Page 2 ends

o Improve roadway construction citywide
 Youth Programming
o Hire Youth Coordinator
o Develop Youth Initiatives Plan
o Early Learning Center
 Affordable Housing Plan
o Inclusionary Housing Ordinance
o Housing Element Update
o Retain current participation rate in housing program and increase utilization rate of housing vouchers
 Police Reform
o OIR Group recommendations
o Police advisory commission running
o Surveillance advisor board
o New PD headquarters

A report of the Council Goal Setting Workshop can be found in the attachments.

Taken together, these goals work to support an organizational structure with a focus on economic development. Once adopted, these goals will be used to guide the organization and bring focus to the tasks and objectives for staff.

It is anticipated that staff will report back to the Council on a regular basis with updates on all priority projects.

FISCAL IMPACT
There is no direct fiscal impact as a result of adopting these Goals and Priorities. Individual projects will, of course, have specific costs which will be brought forward to Council for approval as part of the budget process or independently.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Vallejo_CouncilWorkshop_Report2022

2. 2022 Council Goal Reso CAO Stamp

CONTACT
Natalie Peterson, Interim Assistant to the City Manager (707) 649-3415 [email protected]
Date: July 19, 2022
Subject: CITY COUNCIL 2022 AND MULTIYEAR COMMUNITY GOALS AND PRIORITIES

Page 3 ends

July 2022

City of Vallejo
Council Goal Setting Workshop

Council Goal Setting Workshop
Table of Contents Management Partners

i
Table of Contents
Workshop Report ...................................................................................................................................... 1 Workshop Overview ........................................................................................................................ 2 Opening Comments ......................................................................................................................... 4 Icebreaker Exercise ........................................................................................................................... 4 Behaviors of High-Performance Teams ........................................................................................ 5 Characteristics of Effective Governing Bodies ............................................................................. 8 Celebrating Accomplishments ..................................................................................................... 11 Key Staff Projects ............................................................................................................................ 12 Council’s FY 2022-23 Priorities ..................................................................................................... 14 Council’s Multiyear Priorities ...................................................................................................... 16 Staying Focused on Priorities ....................................................................................................... 16 Wrap Up and Next Steps............................................................................................................... 17 Attachment: Council Workshop Evaluations .................................................................................... 18

Council Goal Setting Workshop
Workshop Report Management Partners

1 Workshop Report
The City of Vallejo held a Council goal setting workshop on Monday, April 11 from 8:30 a.m. to 4:00 p.m., at the California Maritime Academy.

The workshop provided an opportunity for Councilmembers to review governance roles, determine Council meeting management protocols, establish goals, and strengthen teamwork. This report contains a summary of the results of the workshop.

Senior Manager Christine Butterfield and Special Advisor John Bramble with Management Partners facilitated the workshop.

Council established goals for FY 2022-23 and multiyear goals, as listed below.

Goals for FY 2022-23
• Economic development
Multiyear Goals
• Economic development strategy
• Youth programming
• Affordable housing plan
• Police reform

Council Goal Setting Workshop
Workshop Report Management Partners

2 Workshop Overview
Objectives
• Review and discuss governance roles, norms and strengthen teamwork
• Discuss best practices and develop Council meeting management protocols
• Establish Council priorities for 2022 and multiyear goals • Strengthen Council teamwork and cohesion
Agenda
• Welcome by the Mayor
• Icebreaker exercise
• Characteristics of effective governing bodies
• Governing, consensus, and teambuilding commitments
• Comments from the Interim City Manager
• Celebrate accomplishments
• Presentation of staff’s key projects
• Discuss and establish Council’s 2022 priorities
• Discuss and establish Council’s multiyear priorities
• Public comments
• Wrap up and next steps

Council Goal Setting Workshop
Workshop Report Management Partners

3 Participants
City Council
Mayor
Robert McConnell
Vice Mayor
Rozzana Verder-Aliga
Council Member
Christina Arriolo
Council Member
Hakeem Brown

Council Member
Pippin Dew
Council Member
Mina Diaz
Council Member
Katy Miessner

Executive Staff
• Interim City Manager Mike Malone
• City Attorney Veronica Nebb
• Interim Assistant City Manager Terrance Davis
Workshop Ground Rules
At the start of the workshop, the facilitators suggested several ground rules to help the group have a successful workshop.
• Assume good intent,
• Seek consensus and areas of agreement,
• Stay focused in your comments,
• Model how we want others to act, and
• Listen with curiosity.

Workshop Preparation
In preparation for the workshop, the facilitators conducted individual interviews with Council members, and held a conference call with the executive team. They then prepared an agenda, handouts, and PowerPoint presentation.

Council Goal Setting Workshop
Workshop Report Management Partners

4 Opening Comments
The workshop began with a welcome and call to order by Mayor Robert McConnell who thanked the participants for being there and provided remarks about the importance of the day’s discussion. Then Mayor McConnell turned the session over to the facilitators.

Christine Butterfield provided an overview of the day to help develop a shared understanding of the workshop’s purpose, agenda, and objectives.

She reviewed the ground rules and explained the purpose of the “bike rack,” which is a time management tool that tracks items that are raised but will not receive attention during the workshop. The following items were added to the bike rack during the session:
• New Council orientation material
• Code of conduct during meetings; how to handle disparaging comments and outbursts by the public
• Communicate expectations of Council for the City Manager • Secure City Attorney opinion on Council communications during a Council meeting (verbal, written and other)
• Review the 2010 list of 267 operations improvements
Icebreaker Exercise
The Councilmembers participated in an icebreaker exercise to learn more about each other and the leadership qualities that each person values.

Christine Butterfield posed the following question to Council. • What leader do you most admire, and why?
The responses provided by Councilmembers are summarized in Table 1 below.

Council Goal Setting Workshop
Workshop Report Management Partners

5 Table 1. Inspirational Leaders and Leadership Qualities Leader Qualities
My father • Led family with positivity
• Firm
• Always offered solutions and explained why
• Listened to us
• Loved the family
Executive director
AIDS foundation
• Focused on what we can do
• Great culture
• Established learning organization approach
• Ryan White Care Act
• Loving leader (even with layoffs)
My brother • Supported the family to remain connected
• Assisted with local HOA and balanced the challenges
Dr. Ramona
Bishop
• Youth advocate at the Vallejo school district
• Relentlessly focused on youth interests overcoming “bad” youth My mother • School principal
• Firm, kind, compassionate and loving
• Learned humility from her
• She saw potential in each child
• She provided the balance
• Gave my dad “the credit”
Laura Fowler • Directed child welfare services in Solano County • She led with DEI many years ago
Benjamin Franklin • Diplomatic
• Practical in problem solving
• Visionary
• Know thyself – listen
Estraya Henderson
(Supervisor of
Solano County)
• Created a programmatic cross-collaboration to assist youth • Garnered unanimous approval
• Sharecroppers
• Relocated to improve family opportunities
• 7 girls and 2 boys (6 graduated college)
• “Need to give back”
My parents • Both leaders
• Presented a team
• Worked to compromise
My professor in
undergrad
• General education requirements
• Quick read of people and student needs/interests
• Keep track of big picture and problem
Behaviors of High-Performance Teams
Councilmembers spent some time reviewing and discussing behaviors of high-performance teams and developing a shared understanding about how the Vallejo Council is a team. Christine shared the Councilmembers’ Council Goal Setting Workshop
Workshop Report Management Partners

6 hopes for the workshop, which were expressed during individual interviews. These items are listed below.
• Improve Council trust and collaboration,
• Improve team cohesion,
• Foster a culture of civility for all,
• Review and affirm Council and staff roles,
• Improve Council’s meeting management practices,
• Gain consensus on one to two shared Council goals/priorities with clear timelines for 2022, and
• Exercise discipline to remain focused at a policy level on shared goals.

The group discussed Patrick Lencioni’s five dysfunctions of a team. A graphic that depicts this principle is shown in Figure 1 below.

Figure 1. The Five Dysfunctions of a Team

Next, Councilmembers participated in a brainstorming activity. They were asked to individually think about three questions pertaining to Council’s performance as a team, write down their answers, and then pair up to share their responses. Then each pair reported themes to the large group. The questions that were asked and the themes that were reported for each are summarized below.

What areas does the Council need to improve to heighten team performance?
• Be concise and briefly explain votes
• Listen to the public objectively
• Follow protocol; be mindful of personal interests
Inattention
to
Results
Avoidance of
Accountability
Lack of
Commitment
Fear of
Conflict
Absence of
Trust
Council Goal Setting Workshop
Workshop Report Management Partners

7 • Prepare concise staff reports (no more than 15-minute presentations)
o Stay focused on the issue
o Provide executive summaries that explain pros and cons of staff recommendations
• Ensure all Councilmembers receive information at the same time as other Councilmembers and staff
• Include the Code of Ethics in the packet (and post on the wall) • Participate in the California League and the National League Cities webinars to learning more about our governing role and other subjects
• Lack of trust, especially as a result of recent closed session where conversations and information were leaked to the public • Show respect
• Review and sign the Code of Conduct (to avoid outbursts in public)
• Do not criticize staff publicly
• Stay focused on policies established by Council
• Support the policies and procedures related to public comments • Improve use of social media by Council
• Clarify the difference between requests versus formal motions Where is the Council operating at optimal performance?
• Councilmembers are prepared at meetings
• Council needs to hold more study sessions to evaluate and learn about complex topics
• The City Manager and City Attorney should hold one-on-one meetings with Councilmembers
What actions will the Council take to improve the team’s performance? • Maintain a policy-level focus
• Reduce Council comments to ten minutes
• Request that staff reports include pros and cons
• Practice better use of social media and remember that the Council acts and speaks as one body not seven separate voices
• Repeat and clarify information requests, motions, and formal actions prior to voting at Council meetings
• Commit to abide by closed meeting protocols—especially confidentiality
• Conduct orientations with new Councilmembers
Council Goal Setting Workshop
Workshop Report Management Partners

8 Characteristics of Effective Governing Bodies
Following a brief stretch break, John Bramble presented a refresher on best governance practices to set a framework for discussing and establishing 2022 and multiyear goals. John explained that effective governance is a team sport, and that personal commitment to working together is required for good governance.

Council reviewed the Institute of Local Governments (ILG) article called “Attributes of Exceptional Councils.” John explained that effective Councils share a unity of purpose; understand roles and responsibilities; foster a positive governance culture; and establish norms, protocols, and procedures. The six attributes of exceptional councils are listed below.

Governing Roles
John reviewed the roles and responsibilities of the Mayor, Council, City Attorney, and City Manager. He reiterated the importance of understanding and adhering to each governing role. John also presented Exceptional City Councils…

1. Have a sense of team – a partnership with the city
manager to govern and manage the city

2. Clear roles and responsibilities that are understood and adhered

3. Honor the relationship with staff and each other

4. Routinely conduct effective meetings

5. Hold themselves and the city accountable

6. Have members who practice continuous improvement

Council Goal Setting Workshop
Workshop Report Management Partners

9 effective characteristics of a candidate during an election, versus an elected official. The following slide was shown.

Further, John presented the public service values within AB 1234, which establishes the ethics “floor.” The public service values include fairness, respect, responsibility, and trustworthiness.

The facilitators led Council in a review and discussion of their meeting management practices and guidelines. The group brainstormed ways that Council meetings can be improved. The following ideas were offered:
• Hold meetings to focus on one item that needs more discussion, review and deliberation
• Meet more frequently
• Put fresh eyes on the agenda and order of action items • Invite and manage public comment
• Develop procedures related to time-sensitive items and issues including establishing timeframes
• Identify and agree on topics that can be included on the consent agenda
• Establish rules for the meetings and commitments to complete/ accomplish the annual work plan
Council Commitments and Agreements
The facilitators reviewed Council’s current commitments and agreements. These items are listed below.
• Abide by the code of ethics and conduct
Eﬀec�ve characteris�cs of Candidate
 Win-lose mind set
 Self-focused
 “I have the answers…”
 Dis�nguishing one from the many
Eﬀec�ve characteris�cs of Elected
Oﬃcials
 Iden�fy areas of agreement and
shared interests
 Discuss and agree on the decision -
making process
 Build coali�ons
 Support decisions of the governing
body regardless of your vote
Transforming from Candidate to Councilmember
22 Council Goal Setting Workshop
Workshop Report Management Partners

10 • Respect the various roles and the council/manager form of government
• Hold him/herself and each other accountable
• Participate in training to continuously improve our governance skills
• Conduct future Council teambuilding workshops to learn and grow as a team
The Council had the opportunity to add other items to the list. The suggested commitments and agreements are summarized below.

1. Discuss and establish meeting management protocols (and hold Councilmembers accountable)

2. Meet with the City Manager and City Attorney for one-on-one meetings

3. Conduct more study sessions

4. Conduct formal briefings for new City Council members

5. Ensure closed sessions are closed

6. Celebrate successes at every meeting

7. Critique privately

8. Provide staff reports a week in advance along with the following additions
• Include an executive summary
• Include financial impact on all staff reports
• Provide staff capacity information in staff reports
• Avoid reading PowerPoint slides during the Council
meeting presentations
Following this discussion, the facilitators asked each Councilmember to verbally commit to each commitment, one by one. Councilmembers understood that the commitments would be memorialized at the next Council meeting, and they would sign off on them at that time.

Council Goal Setting Workshop
Workshop Report Management Partners

11 Celebrating Accomplishments
After a lunch break, the group reconvened for the afternoon portion of the workshop. This segment began with opening comments from Interim City Manager Mike Malone. Mike discussed the purpose of the afternoon session and what he hoped the group would gain from it.

The group spent time celebrating and reflecting on recent successes. They reviewed strategic plan accomplishments and then offered additional accomplishments that were not a part of the plan. The accomplishments that were mentioned are listed below.
• Implemented effective COVID response; shifted operations, adapted service delivery
• Improved staff efficiency
• Invested $47 million in grants into the community
• Small business grants
• Mare Island infrastructure grant ($1 million)
• Brownfield grant ($600,000)
• Mental health grant
• Urban forestry grant
• Water meter improvement grants
• Conducted light rail feasibility study
• Completed a request for proposals to update the economic development strategy
• Hired a youth coordinator
• Hired a homelessness manager
• Completed the Sacramento Street housing development
• Implemented Police Department reforms
o Use of force policy

Council Goal Setting Workshop
Workshop Report Management Partners

12 o Citizens’ oversight task force
• Opened fire station (hope Mare Island too)
• Hired geographic information system (GIS) staff and selected one GIS platform
• Began the process of upgrading the permitting software • Privatized marina
• Negotiated labor contracts
• Changed to district elections
• Passed budget for advanced peace, “Operation Peace”
• Raised $400,000 for nonprofits in Vallejo

Key Staff Projects
Opportunities and Challenges
Council reviewed interview themes related to Vallejo’s key opportunities and challenges. The following two slides were presented.

Council Goal Setting Workshop
Workshop Report Management Partners

13 The group engaged in a discussion about the City’s current and upcoming challenges. A summary of the discussion is provided below.

We need to…
• Enhance the physical appearance of the City (potholes/streets) • Collaborate with the County to manage acute community problems; we do not have enough resources to address them • Focus on economic development
• Collaborate with partners including facilities for youth services and programs
• Retain and attract staff
• Vallejo is a training ground for staff to “jump off” to other cities
• Create career pipeline in Vallejo
 Homeless services and strategy
 Economic development
• Mare Island
• Solano 360
• Costco
• Blue Rock Springs
• Downtown revitaliza�on plan
 Recruit and a�ract permanent City Manager
 Police oversight and rela�onship building
 Grow community engagement opportuni�es
45 Council Interview Themes : Opportuni�es
Homeless needs
A�rac�ng a permanent City Manager
Police reform
Council conduct and lack of trust
COVID and Zoom mee�ngs
Mistreatment of staﬀ in public mee�ngs
• Explore and learn about complex community needs
• Review policy alterna�ves in greater depth
Lack of regular Council study sessions
46 Council Interview Themes : Challenges

Council Goal Setting Workshop
Workshop Report Management Partners

14 • Pass a sales tax measure
• Establish long-term goals and accept that achievement might take 10 years
• Plan and implement American Recovery Plan Act (ARPA) to augment staffing
• Put a stop to mistreatment of staff in public meetings Staff Presentation of Priority Projects
Staff presented updates on the following priority projects from 2022. • Plan for community broadband
• Improve roadways and streets
• Prepare a youth engagement implementation plan
• Plan for the administration of ARPA funds
• Implement water enterprise improvements
• Update the economic development strategy
• Implement the Police reform plan
• Implement economic development projects in the “pipeline” • Implement the climate action plan
• Update the housing element
• Complete the tonal alert system improvements at all fire stations • Develop citizens’ academy
• Finalize the Police department facilities planning and construction • Implement the Solano County homelessness strategy
• Stabilize of staffing: attraction and retention of employees Council’s FY 2022-23 Priorities
John reviewed the themes from the Council interviews pertaining to goals for the next fiscal year. These themes are listed below. • Develop a strategy to address the needs of Vallejo’s unhoused population
• Focus on economic development (and progress on the projects in the pipeline)
• Attract and retain staff
• Improve community appeal and image (real and perceived) The group engaged in a discussion about each potential goal, including strategies to implement each. Then Council participated in a dot voting exercise to establish top priorities. A summary of the discussion and the results of the voting are presented below.

Strategy to address needs of Vallejo’s unhoused (0 votes) • Update general plan
Council Goal Setting Workshop
Workshop Report Management Partners

15 • Draft inclusionary housing ordinance
• Identify, establish, entitle two additional housing/shelter options • Evaluate public safety activities and response
Economic Development (4 votes)
• Update economic development plan
• Identify development opportunities for surplus property • Advance waterfront and downtown plan
• Implement Seka Hills agreement
• Implement Blue Rock agreement
• Complete Mare Island specific plan
• Complete Connelly corridor
• Start the northern waterfront development agreement
negotiations
• Begin Solano 360
• Develop small business grants
Attract and Retain Staff (1 vote)
• Develop retention and recruitment strategy
• Establish citywide communications plan
• Create new employee onboarding/training
• Create supervisory training
• Complete organization assessment
• Implement police wellness program
• Reinstate citywide wellness program
• Enhance employee recognition program
• Develop professional standard practices
Improve Community Appeal and Image (2 votes)
• Establish citywide broadband
• Complete a comprehensive five-year technology plan
• Develop and implement a Police Department community
engagement strategy
• Create community and youth engagement plan
• Create and promote citizen’s academy
• Implement a user-friendly online permitting system
• Enhance building code compliance
• Improve roads citywide
• Develop a plan to reduce crime, enhance public education and quality of life improvements
Council Goal Setting Workshop
Workshop Report Management Partners

16 Following the voting exercise, the facilitators discussed staff capacity to advance Council’s goals. John reviewed the voting results and confirmed with Council that the top two priorities for the coming year are economic development and improving Vallejo’s community appeal.

Council’s Multiyear Priorities
Following a brief stretch break, the group reconvened for the multiyear priority setting portion of the workshop. Christine reviewed the themes from the Council interviews, which are listed below.
• Develop comprehensive affordable housing plan
• Implement the capital improvement plan (CIP)
• Update the economic development strategy
• Implement the Police reform plans
• Develop and implement Youth programming and services
• Plan and implement a downtown revitalization strategy Councilmembers reviewed and discussed each potential priority to develop a shared understanding of what they hope to accomplish in the next three to five years. Following this discussion, Councilmembers were invited to participate in another dot voting exercise to determine their top multiyear goals. The results of the voting exercise are provided below.

Multi-year Goals (dots)
• Develop comprehensive affordable housing plan (2 votes) • Implement Police reforms (2 votes)
• Develop and implement youth programming and services (4 votes)
• Plan and implement downtown revitalization strategy (0 votes) • Implement the capital improvement plan (CIP) (0 votes) • Update the economic development strategy (6 votes)
Staying Focused on Priorities
After the priorities were established, there was a discussion about what would help the Council/staff team stay on track, given the City’s limited staff and financial resources. Staff committed to align programs, projects, and activities with budget, staffing, and workloads; build priorities into the budget and workplans; and provide periodical updates to Council.

The facilitators explained that only about 10% of staff capacity is available to dedicate to working on the new goals and suggested that Council minimize referrals and defer any new projects that would take staff and budget resources away from the established priorities. Councilmembers Council Goal Setting Workshop
Workshop Report Management Partners

17 engaged in a discussion about other ways to stay focused on the priorities. A summary of this discussion is below.
• Manage the agenda
• Ensure agenda items tie back to goals; outline how they connect to each
• Say “no” in some cases
• Discuss progress on goals at budget and mid-year budget reviews
• Remember big rocks first, before the sand
• Communicate with boards and commissions
• Shared goals
• Respect the roles of boards and commissions and City Council • Ensure board and commission work plans align with Council goals • Submit board and commission work plans for Council review and approval annually
• Review the existing list of requests
Wrap Up and Next Steps
Before the workshop concluded, the public was invited to speak. Following public comments, John and
Christine reviewed next steps. The facilitators
explained that a meeting with the Vallejo senior
leadership team (SLT) was scheduled to be held
on May 18, 2022. At that meeting, the facilitators
would assist the SLT with the development of action
plans for each of the goals and the information would be presented to Council at a meeting in the summer.

Reflections from Council
To conclude the workshop, Councilmembers shared comments about what was most useful in spending the day together. A summary of their reflections is provided below.
• This was a good session and provided good direction
• The workshop was helpful
• I am hopeful that the boat will not sink
• This helped set up future staff and Councils for success • I am optimistic that Council will be able to remain focused throughout year
• It took courage to share openly
• Thank you for everyone’s participation

Council Goal Setting Workshop
Attachment: Council Workshop Evaluations Management Partners

18 Attachment: Council Workshop Evaluations

City of Vallejo
Council Goal Setting Workshop
April 11, 2022

Facilitator(s): Christine Butterfield, John Bramble

Overall usefulness of the workshop: 4.8

1 2 3 4 5 Not Useful Very Useful

Overall quality of the workshop:

4.9 1 2 3 4 5 Poor Quality High Quality

The best thing about this session was...
• Clear, concise, productive – good wrangling
• Authentic communication from council, Management Partners, and staff – conveying best practices for good governance
• Observing and listening to the council in a less formal setting • Excellent facilitators from Management Partners
• Your professionalism and experience
• Very good at focusing the group
• A safe place to say what I see are the deep issues we as a community face • The professionalism of the coordinators
• Well managed
• Agenda management
• Organized approach – pre-work was obviously done to make the time together as concentrated and valuable as possible
• Clear, direct, informational, focused, professional
• Everything
• Calm, professional facilitation – leading and focused and productive discussion • Positive interaction between staff and council to sort through some tough discussions

Some thing(s) which could have been better...
• Tech issues – not you
• The goals selected and conversation surrounding priorities didn’t reflect Council appreciation of staff deliverables for them – all the other services, requirements and deliverables • Ability to hear conversation better - feeling a bit lost as staff coming in halfway through Council Goal Setting Workshop
Attachment: Council Workshop Evaluations Management Partners

19 • More time to process and discuss some bike rack items • Nothing
• Longer
• IT
• Nothing
• Technology
• As a staff member, I would have appreciated a deep dive on council expectations/metrics/outcomes – focus tends to be on outputs • It was great – I wouldn’t change anything
• Honestly, no – I felt as though everyone was able to participate equally

What elements of the session will be most useful to you? • Clear goals and unified council
• Clear direction – letting council know that their attacks on staff and not standing up for staff have negative consequences for Vallejo
• Staff follow-up
• Priorities, goals focus
• Lessons on team functionality
• Clear goals, commitment from all
• Creating very clear goals that will result in success • The notes and whether we follow up
• Listening to council interact
• Hearing direction from council to set a path forward
• I liked the use of dots to have council narrow their main focus/priorities • The agreement in writing so everyone follows it
• Picking goals
• Establishment of clear goals
• Setting the goals and overall tackled this as a team

I’m glad that the facilitator(s)...
• Had patience
• Conveyed best practices for decorum, governance, council communications, and staff vs. council roles and trust issues on council and need to treat staff well • Kept council on task
• Structure and focus on the process clarified roles of council members • Took us on ��
• Only allowed one dot then two dots
• Were so supportive of us and kept us on point and at a 30K (?) level • Created an atmosphere of contribution
• Has experience
• Were very knowledgeable and able to engage all the participants • Managed the meeting well – kept us focused on the agenda • Kept control of the meeting – sorry it got a little out of hand for a minute • Were prepared and able to keep everyone on track
• Kept on topic

Council Goal Setting Workshop
Attachment: Council Workshop Evaluations Management Partners

20 I wish the facilitator(s) would have...
• Been chosen for our goal setting last year
• Had ranked choice
• No recommendations
• Pushed for clearer metrics/desired outcomes instead of goal themes

Other Comments
• Better room ventilation by CMA have been great due to COVID • Thank you, Management Partners! Thank you CMO and thank you Council for choosing outstanding facilitators who provided seasoned, respected good governance best practices to support Vallejo’s success
• So grateful you guys could do it again!
• Thank you
• Thank you
• Glad you were here
• My first goal setting – it was great to have a democratic process that is smooth and open RESOLUTION NO. ________
ADOPTION OF COUNCIL’S FISCAL YEAR 2022-23 AND MULTIYEAR COMMUNITY GOALS

AND PRIORITIES
WHEREAS, on April 11, 2022 the City Council participated in a goal setting workshop with the City’s executive staff; and
WHEREAS, during the session the Council, among other things, identified goals and priorities for the City for Fiscal Year 2022-23 and beyond; and
WHEREAS, there is great value for the organization in having clear direction from the Council through the adoption of goals and priority projects; and WHEREAS, establishing ad adopting policy goals helps employees connect their work to the vision of the Council; and
WHEREAS, the Council developed specific Goals and Priorities, which are attached to this resolution as Exhibit A.

NOW, THEREFORE, BE IT RESOLVED that the Vallejo City Council does hereby approve 2022 Community Goals and Priorities for the City; and
BE IT FURTHER RESOLVED the City Manager or his designee is authorized, on behalf of the City Council, to take steps which may be necessary to move these priorities forward in a timely manner and in relationship with other organizational demands and priorities.

Adopted by the Council of the City of Vallejo at a special meeting held on January 11, 2022 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Exhibit A: Council Goals for Fiscal Year 2022-23 and Multiyear Goals Fiscal Year 2022-23 Goals
Economic Development
Multiyear Goals
Economic development strategy
Youth programing
Affordable housing plan
Police Reform

Vallejo City CouncilJuly 19, 2022

Vallejo City Council
July 19, 2022