City of Vallejo
City Council Goal Setting Workshop Summary
July 19, 2022
Christine Butterfield and John Bramble
Strengthen Council teamwork
and cohesion
Review and discuss governance
roles and norms
Discuss best practices and develop
Council meeting management protocols
Establish Council priorities for 2022
as well as multiyear goals
Workshop Objectives
2 Behaviors of high-performance teams
Governing, consensus, and teambuilding
Characteristics of effective governing bodies
Celebrate accomplishments
Staff presentations of key projects
Establish Council’s 2022 and multiyear priorities
Wrap up and next steps
Agenda
3 Improve Council trust and collaboration
Improve team cohesion
Foster a culture of civility (language and facts) for all Review and affirm Council and staff roles
Improve Council’s meeting management practices
Gain consensus on one to two shared Council goals/priorities with clear timelines for 2022
Exercise discipline to remain focused at a policy level on shared goals
Workshop Interests Expressed by Council
4 Behaviors of High-Performance Teams
5 Vision
Achievement
Strategic
Direction and
Focus
Results
Public Trust
Regional
Collaboration,
Influence and
Leadership
Retaining and
Attracting
Talent
Council teamwork
and behaviors
directly impact
these
Why is Good Governance Important?
6 1. Trust one another
2. Lean-in to disagreements with a
focus on seeking solutions
3. Work to achieve buy-in
4. Hold one another accountable
5. Focus on the shared interests
(not individual needs)
High-Performance Teams
7 6. Enjoy and respect one another
7. Celebrate wins
8. Protect one another by telling the
truth
9. Take time to examine and review
issues from different angles/interests
10. Appreciate and honor different views
11. Use humor and have fun!
High-Performance Teams (continued)
8 Effective governing is a team sport!
You can be a solid
Councilmember
and a team player
Requires
clear roles,
cooperation,
persuasion and
commitment to
relationshipsTogether
Work
We
Characteristics of Effective Governing Bodies
9 Building relationships through
Effective leadership by the Mayor and Council
Instilling confidence and public trust in
representative democracy
Fostering mutual respect and building trust
Understanding roles and fulfilling expectations
Ethics and civility
Meaningful communication that is honest,
direct, respectful, and proactive
Responsive management and leadership by
the City Manager
Good Governance Is About…
10 Effective characteristics of Candidate
Win-lose mind set
Self-focused
“I have the answers…”
Distinguishing one from the many
Effective characteristics of Elected
Officials
Identify areas of agreement and
shared interests
Discuss and agree on the decision-
making process
Build coalitions
Support decisions of the governing
body regardless of your vote
Transforming from Candidate to Councilmember
11 Work on a shared Council agenda
Move from campaigning to governing
Listen to each other
Assume good intent
Understand each person has an equal voice
and vote
Show respect (in words and tone) to each
other and to staff
Respect our governance roles of the Mayor,
Council, City Manager and staff
Follow through with our commitments and
agreements
How We Will Collaborate on Behalf of Vallejo
12 Abide by the code
of ethics and
conduct
1 Respect the
various roles and
the
council/manager
form of
government
2 Hold him/herself
and each other
accountable
3 Participate in
training to
continuously
improve our
governance skills
4 Conduct future
Council
teambuilding
workshops to
learn and grow as
a team
5 Council Commitments to Improve Governance
13 Work to conclude meetings by 10:00 p.m. or …
Establish time limits for Council comments
State and clarify the Council question and/or action prior to voting Keep the meeting and conversation on track. Some alternatives to explore include:
• Use a bike rack if discussion wanders
• Establish Council agenda item timeframes
• Review the agenda cover to cover and ask questions of staff at least three days prior to Council meetings
• Include Council study sessions to address informational needs Correct factually inaccurate statements made during meetings Prohibit personal attacks on Council, staff, and community members
14 Effective Public Meeting Practices
14 Conduct Conduct orientations with new Councilmembers Commit Commit to abide by closed meeting protocols—especially confidentiality Repeat Repeat and clarify information requests, motions, and formal actions prior to voting at Council meetings
Practice Practice better use of social media and remember that the Council acts and speaks as one body not seven separate voices
Request Request that staff reports include pros and cons (and avoid reading presentation slides)
Reduce Reduce Council comments to ten minutes
Provide Provide an explanation and rationale for Councilmember votes Maintain Maintain a policy-level focus
Council Commitments to Improve Meetings
15 Additional Council Agreements and Next Steps
16 Celebrate successes at every meeting
Critique privately
Discuss and establish meeting management
protocols (and hold Councilmembers accountable)
Meet with the City Manager and City Attorney for
one-on-one meetings
Conduct more study sessions
Review Council’s 2022 and Multiyear Goals
17 Economic Development
Building code compliance and plan to resolve trash,illegal signs and unpermitted activities – April 2022 Identify development alternatives for surplus lands (phase I)– May 2022 Seka Hills agreement – December 2022
Blue Rock agreement – December 2022
Northern Waterfront agreement– December 2022
Small business grants – June 2023
Waterfront and downtown specific plan –18 months following funding Update the Economic Strategic Plan – December 2023
Citywide broadband project – December 2023
Mare Island Specific Plan – June 2024
Solano 360 – June 2024
Connelly Corridor – June 2027
Improve roadway construction citywide– Multiyear
Council’s Established 2022 Goal
18 Economic development strategy
Youth programming
Affordable housing plan
Police reform
Council’s Established Multiyear Goals
19 Staying Focused
20 20
About 90% of the City of
Vallejo’s work plan is
established by existing services
and regulatory requirements
Remaining 10% of staff
capacity is available to
dedicate to new goals
Council agreed to focus on the
established goals and stick to them to
add for the greatest success!
Action plans prepared for the goals and
strategies
Developing financial plans for the goals
and strategies
Establish a periodic report to update
Council on goal progress
City Council Goals Discussion
21 City of Vallejo
City Council Governance Workshop
Thank you!
Christine Butterfield and John Bramble
22 ARPA Expenditures
(First Tranche)
Mike Malone, City Manager
Rekha Nayar, Finance Director
July 19th, 2022
Agenda
• ARPA
• The City’s ARPA-funded projects
• Status update on the City’s ARPA-
funded projects
ARPA: Purpose
The American Rescue Plan Act (ARPA)
was signed into law on March 11,
2021. The ARPA provides funding for
direct relief in the continued response
and recovery to the COVID-19
Pandemic.
ARPA: Four eligible use categories
• Replace lost public sector revenue
• Support COVID-19 public health and
economic response
• Provide premium pay for eligible workers
performing essential work
• Invest in water, sewer, and broadband
infrastructure
Award
Begins
May 17
2021
Eligible
cost
coverage
begin
Mar 3
2021
Funds
must be
obligated
Dec 31
2024
Award
Ends
Dec 31
2026
$25.7M
$12.86M $12.8M
Received on
Sept 2021 Jun 2022
City’s Project Funding
Allocation by Tranche 1:
$12.86M
City Manager’s Office
Terrance Davis, Assistant City
Manager
Gillian Hayes, Assistant City
Manager
City Manager Office
Navigation Center
Scope: The funding will contribute towards the
construction of the 125 bed Vallejo Navigation Center
to help individuals experiencing homelessness get
immediate respite from the streets while working to
reduce homelessness in the City.
Update: This project is underway
o Structures have been purchased
o Site location is being considered
Homelessness Response Efforts
Scope: To provide hotel vouchers to unsheltered
individuals and deliver other homeless support services in conjunction with non-profit organizations.
Update: This project is completed.
o $207,259 provided temporary housing and hotel
vouchers to 45+ individuals from January – March
2022
o $192,471 used for deposit of modular units deposit
for Broadway Project
City Manager Office
Advance Peace Program
Scope: To end cyclical and retaliatory gun violence in
urban neighborhoods.
Update: This project is underway.
o Contract has been executed
o Program is in the process of hiring staff
o Deployment of community violence intervention
services anticipated in October 2022
Economic Development
Gillian Hayes, Assistant City
Manager
Economic Development
Economic Development Efforts
Scope: Variety of ED efforts to provide economic
support to the business community and local
economy in Vallejo.
Update:
o ED Strategic Plan - Kick off 6/22, scope and
outreach plan to Council 9/22
o Small Business Grants - 260 applications-closes
7/29/22
o Business Attraction, Retention & Recruitment
Survey - Economic Vitality Commission
completed survey
o Arts Commission - Arts Grant program contract
signed 7/22/22
Finance/Human
Resources
Rekha Nayar, Finance Director
Finance/Human Resources
Grant Software and Staff
Scope: To implement a grants management
system and hire two limited-term Grants
Administrative Analysts
Update: Software implemented / managed by
CMO.
o Grant analyst hired for finance and CMO
COVID-19 Coordination Staff
Scope: To coordinate COVID-19 communications,
compliance, monitoring and tracking for City
employees.
Update: COVID coordinator hired in HR
Fire
Kyle Long, Fire Chief
Fire
Glen Cove Fire Station Reopening
Scope: To rehabilitate Glen Cove Fire Station and purchase apparatus needed to make the station fully operational.
Update:
o Station reopened October 2021
o Apparatus in build phase
– Payment due upon delivery
Information Technology
Naveed Ashraf, Chief
Innovation Officer & IT Director
Information Technology
Broadband Buildout
Scope: To build a broadband infrastructure in the City & provide Wi-Fi access to disadvantaged communities and
public places.
Update: The project is well underway
o Council adopted a Broadband Masterplan & Digital
Equity Strategy 2022
o RFP issued to select a new P3 (Private-Public-
Partnership) to operate city's fiber and retail
network.
o 40% of the funds will be spent this year and the 60%
of the funds by December 2023.
Station Tone Alerting System
Scope: To replace the tone alert system in all 7 Vallejo fires stations (station alert software, cabling, lights, and speakers).
Update: This project is well underway
o Vendor is gathering requirements for each station
before specific equipment can be ordered.
o Expected completion by December 2022.
Planning &
Development Services
Christina Ratcliffe,
P&DS Director
Planning & Development Services
Planning Support
Scope: This project includes a food desert survey,
climate planning supplement, and the State
mandated update of three Elements of the
General Plan, including Environmental Justice,
Safety, and Housing.
Update:
o $20,000 has been paid for the Three Element
Update, Staff anticipates another $40,000
being paid in the next few months.
o Anticipated RFP issuance for Food
Desert/Marketing project issue in
September/October
o Anticipated RFP issuance for Climate Planning
Supplement in December/January
Police
Shawny Williams, Police Chief
Police
Community Violence Intervention
Scope: To support community violence
intervention programs. Three (3) Limited Term
Police Assistants and three (3) Vehicles for Staff.
Update:
o 1 Police Assistant hired on July 11, 2022, once
orientation is completed, the PA will begin their
field training and assigned to the Patrol
Division
o Continuous recruitment to fill the remaining 2
positions
o Police Assistant vehicles have been ordered
Public Works
Melissa Tigbao, Public Works
Director
Public Works
Sideshow Deterrence
Scope: To deter sideshows through evidence-based
environmental design methods such as traffic circles,
raised pavement markers ("bot dots"), temporary traffic devices for specific intersections, and striping
enhancements.
Update: The project is well underway
o Engineering finalized and issued an RFP for design
services on March 17, bids were received, and a
contract was awarded to BKF Engineers in April.
o Engineering consultant has been submitting designs
for 21 intersections and meeting with Transportation
and Engineering Staff weekly to review and complete
this work. Their submittals include a basis of design
standard for the work and details of the materials to
be installed.
o Staff is looking at advance purchase of materials to
support construction.
o Team expects to complete engineering work by
middle of August and then will bid the work and hire
a contractor to implement the plans at each of the 21
intersections.
CONTACT(S)
Rekha Nayar, Finance Director
[email protected]