Vallejo City Council
November 15, 2022

response to the RFP. Three (3) RFP responses were received, as follows:

Table 1
Name of Firm Location RFP/Interview Scores
West Yost & Associates,
Inc.

Davis, CA 457
Freyer & Laureta, Inc. Novato, CA 389
Tetra Tech Oakland, CA 376

The evaluation team, consisting of staff from the City’s Economic Development, the City Manager's Office, Water and Public Works Departments and staff from the Vallejo Flood and Wastewater District, scored the RFPs and interviewed all three firms on September 13, 2022. The scores in Table 1 show the combined evaluation scores after the interviews. The evaluation team then invited the top ranked firm, West Yost, to a site visit and to discuss the scope of work and fees on September 27, 2022. After negotiating the scope of work and corresponding fees, the evaluation team concurred in recommending that a Consulting and Professional Services Agreement (PSA) be entered into with West Yost.

The evaluation team considers West Yost to be the most qualified firm based on the following key advantages:

1. Experience conducting similar infrastructure assessment, including delivering water and sewer master plan updates for other local agencies

2. The firm’s detailed understanding of the scope of work and flexibility

3. Resources, including staffing to complete the MIIA and deliver the technical report to the City within the specified timeline

Based on these factors, staff recommends awarding the Agreement (Attachment A) to West Yost. The attached scope of work comprises 10 tasks to achieve the Infrastructure Assessment project. These tasks include analyzing water, sewer, storm, roads and dry utilities to understand what infrastructure exists on the island and what may be necessary to carry out future development. The analysis will include both desk study review of existing information from all known sources, paired with onsite field assessments in each of the areas of infrastructure assessment detailed in the scope. The contract term is for one year, with a one-year extension option, for an amount not to exceed $1,260,000.

In addition, the scope identifies 10 tasks as optional in the areas of water, sewer, storm, and roads that the RFP team felt necessary to produce a fully complete infrastructure assessment report. The optional tasks are estimated at a cost of $555,927. Staff will continue to seek funding to augment the project scope to try to allow for the optional tasks to be completed as part of this process. If additional funding is acquired, staff will bring back the optional tasks as amendments to this contract, paired with the funding opportunities, for City Council consideration.

FISCAL IMPACT
The cost for the services to be provided by West Yost will be funded through the EDA grant award, in a reimbursable basis up to $960,000. Additionally, the Nimitz Group has provided a $300,000 local match for this project, therefore bringing the total revenues for the project to $1.260,000, which matches the scope total for services.

Date: November 15, 2022
Subject: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF VALLEJO AND WEST YOST & ASSOCIATES, INC. FOR THE MARE ISLAND

INFRASTRUCTURE ASSESSMENT PROJECT

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 111522 Reso Authorize the City Manager to Execute an Agreement with West Yost - MIIA_CAO Stamp

2. 111522 Agrmt Consultant Professional Services Agreement_CAO Stamp FNL (2)

3. Exhibits A and B

CONTACT
Gillian Hayes, Assistant City Manager (707) 648-4576
[email protected]
Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
RESOLUTION NO. ____

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSULTANT AND

PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST & ASSOCIATES, INC. FOR THE MARE ISLAND INFRASTRUCTURE ASSESSMENT PROJECT WHEREAS, on October 28, 2020, the City Council adopted a Resolution authorizing City staff to submit a grant application to the United States Department of Commerce Economic Adjustment Assistance Program for an Infrastructure Study and Assessment on Mare Island; and WHEREAS, on October 30, 2020, City staff submitted a grant application to the United States Department of Commerce Economic Development Administration, in the amount of $960K for the Mare Island Infrastructure Assessment Project; and
WHEREAS, the Mare Island Infrastructure Assessment Project exemplifies all the facets of smart investment of public funds, and will promote economic and technologic development, encourage regional job growth; and serve to strengthen communities in greater Vallejo; and WHEREAS, on September 7, 2021 the City received a Letter of Award from the United States Department of Commerce Economic Administration, approving a grant in the amount of $960,000 for the Mare Island Infrastructure Study Project; and
WHEREAS, the Nimitz Group LLC agreed to provide $300,000 to the City as a local match if awarded the grant for the Mare Island Infrastructure Study Project, thereby bringing the total revenues to $1.260,000; and
WHEREAS, City staff from the Economic Development, Public Works, and Water Departments collaborated with Vallejo Flood and Wastewater District staff to develop a preliminary scope of work and to determine, among other things, the preliminary cost of a comprehensive study and the level of support needed to match and manage the grant; and WHEREAS, on June 17, 2022, a Request for Proposals for Professional Services to conduct a comprehensive infrastructure assessment of Mare Island was released; and WHEREAS, the City received three responsive proposals, which were evaluated by the formed evaluation team for consistency with criteria to meet the objectives of the Mare Island Infrastructure Assessment Project implementation, and for compliance with the U.S. Department of Commerce grant requirements; and
WHEREAS, West Yost & Associates, Inc. was determined to be the most qualified to provide the services needed to implement the Mare Island Infrastructure Assessment project, in a manner that

will be acceptable to the City, the United States Department of Commerce, and the project team, consisting of the City’s various departments, and the Vallejo Flood and Wastewater District; and WHEREAS, City staff, in collaboration with Vallejo Flood and Wastewater District staff, negotiated project scope and fees, and have determined that the final proposal made by West Yost & Associates, Inc. is acceptable to carry out the project within the available budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Vallejo that the City Manager is hereby authorized and directed to execute a Consultant and Professional Services Agreement with West Yost & Associates, Inc. in a total amount not to exceed $1,260,000 to implement the Mare Island Infrastructure Assessment Project.

Adopted by the City Council of the City of Vallejo at a regular meeting held on November 15, 2022 with the following vote:

AYES:

NOES: None
ABSENT: None
ABSTAIN: None
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 1 of 11

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
This Consultant and Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 16th day of November, 2022, by and between the City of Vallejo, a municipal corporation ("City"), and West Yost & Associates, Inc., a California corporation, hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. In the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

The provisions of this section shall survive the expiration or termination of this Agreement.

West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 2 of 11

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor.

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licences, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 3 of 11 whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 4 of 11

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

16. Term. The term of this Agreement shall commence on November 16th, 2022 and shall continue in full force and effect until November 15, 2023.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 5 of 11 exceed two (2) years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

17. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant.

Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

18. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 6 of 11

19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

20. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

22. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 7 of 11 orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

23. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City:

Gillian Hayes
Assistant City Manager
555 Santa Clara Street
Vallejo, CA 94590
If to Consultant:

Douglas T. Moore, PE
West Yost & Associates, Inc.
2020 Research Park Drive, Suite 100
Davis, CA 95618
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 8 of 11 Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 9 of 11 indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 10 of 11 [SIGNATURES ON FOLLOWING PAGE]
West Yost & Associates, Inc. Consultant and Professional Services Agreement Page 11 of 11 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

Name
dba West Yost & Associates, Inc.

By:

Elizabeth Drayer, PE
Vice President
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Mike Malone
City Manager
DATE:

ATTEST:

By:

Dawn Abrahamson
City Clerk
APPROVED AS TO FORM:

Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager
Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 3 Exhibit B - Compensation

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed One Million Two Hundred Sixty Thousand Dollars [$1,260,000].

Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Consultant’s billable hourly rates shall be as listed in Attachment 1 to Exhibit B, attached hereto and incorporated herein by this reference.

3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

Commented [II1]: Base salary is for $1,247,760, and additional services, with contingency is up to $1,803,687.

Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 3 Exhibit B - Compensation

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date
C. Items shall be separated into Services and Reimbursable Expenses.

Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to:

Ivette Iraheta
Economic Development Program Manager
Economic Development
555 Santa Clara Street
Vallejo, CA 94590

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 3 Exhibit B - Compensation
as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 3 Exhibit C – Insurance Requirements
D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers' compensation carrier Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 3 Exhibit C – Insurance Requirements
waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

N-M-C-VALLEJO-WORKING DRAFTS-2022 MIIA

SCOPE OF SERVICES
The following sections provide a detailed description of the Scope of Services including deliverables for each task. Scope of services are presented by utility. Each utility team will have their own schedule, meetings (except for the kickoff meeting), and interim deliverables. We have also included a separate project management task for the coordination and management of the overall project.

TASK 1. Overall Project Management
Project management tasks are summarized below.

Task 1.1. Overall Project Kickoff Meeting (In-Person)
An overall kickoff meeting will be held with City, VFWD, Mare Island Company (MIC), and West Yost team staff to initiate the Project, establish overall project goals, discuss communication and coordination between utility teams, and discuss schedule and milestones. This meeting will include specific discussions related to each utility. This meeting will be in-person at the City Hall.

Task 1.2. Progress Meetings
Progress meetings will be held every month, the first starting 1-month after the Kickoff Meeting. These meetings will be virtual meetings and will be attended by the West Yost Project Manager, West Yost Deputy Project Manager, West Yost leads, West Yost Project Advisor, MIC representative(s), and City and VFWD staff. During the meetings we will provide updates on progress and schedule, discuss any coordination items between utility teams and the City or VFWD (e.g., field work), and discuss any unforeseen issues that may arise.

Task 1.3. General Project Management and QA/QC
General Project Management and QA/QC activities will be implemented to keep the Project on schedule, provide quality assurance and control, and facilitate communication to the City and VFWD. This includes development of a QA/QC Plan at the start of the Project, development of a MS Project schedule, and progress and schedule updates. Meetings will be held virtually unless specifically noted.

Task 1 Deliverable
 Meeting agendas and summaries with action items (typical for all meetings), QA/QC Plan, Project schedule (updated minimum monthly)

Task 2. Mare Island Land Uses
The utility evaluations will be based on one or two land use conditions:
 Phase 1) Existing conditions and known near-term developments (e.g., Connolly Corridor)  Buildout of Mare Island (Optional – Priority 1)
Task 2.1. Develop Land Use Estimates for the Authorized Land Use Condition(s) West Yost will coordinate with MIC to develop information and assumptions for authorized land use conditions. We will clarify what buildings are currently occupied or vacant and obtain summaries of total dwelling units and acreage of commercial/industrial/other land uses. The City is to provide water use/billing data for the occupied buildings and sites. The District is to provide any data for the high-flow sewer customers (if any).

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We will map and summarize the Phase 1 land use information from MIC, City, and District input to estimate the total number of dwelling units, acreages, and approximate location(s) of commercial/industrial/other land uses.

If the buildout land use evaluation is authorized, it will be included in this task and in the evaluation tasks below. If the buildout land use evaluation is not authorized, it will not be included in this task nor in the tasks below. We understand a Mare Island Specific Plan (MISP) is currently being developed that will define buildout conditions. The MISP could include up to 10,000 dwelling units and up to 20,000 jobs. The draft MISP will not be available until or after the summer of 2023. If authorized, the buildout condition will be an estimate of the future land use. This estimate would be used for the buildout infrastructure evaluations (such as total Mare Island water demand for sizing the south water supply crossing main and for evaluating the total wastewater flow from Mare Island to the existing Mare Island Way trunk sewer).

Task 2.2. Prepare GIS Layers and TM
West Yost will prepare a GIS layer for each authorized land use and a concise technical memorandum to document the land uses and associated assumptions.

Task 2 Deliverables
 Concise Technical Memorandum
 GIS maps for Phase 1 land use condition
 GIS map for Buildout land use condition (Optional – Priority 1)

Task 3. Water System Evaluation
The water system evaluation is presented below.

Task 3.1. Water System Kickoff Meeting
A kickoff meeting will be held for the water utility with City and VFWD staff (as part of the overall kickoff meeting) that will be involved in the water system work. The meeting will be used to establish project goals, discuss communication and coordination, and discuss schedule and milestones.

Task 3.2. Gather and Review Existing Information
Existing information will be gathered including studies, master plans, GIS data, condition assessment data, record drawing for the new north supply main, all data collected on the old south supply main (currently being evaluated by the City), record drawings, maintenance records, and any other information relevant to the Project. The available data will be discussed during the kickoff meeting, and a Data Request Log will be developed to track each document.

Task 3.2 Deliverable
 Data Request Log

Task 3.3. Water Tank Condition Assessment
West Yost will perform a visual assessment of the water tank to determine existing condition and necessary improvements. Assessment will include:

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 Seismic assessment (by MJA) – MJA will collect inputs and/or develop assumptions around geotechnical and structural information; perform pseudo-static seismic analysis of tank; prepare summary of analysis.
 Top-side and exterior visual assessment (no confined space entry) (by V&A) – This includes inserting pole mounted camera into available access points on the roof, concrete sounding on the exterior wall and roof, and visual assessment of concrete defects.  Dive inspection – V&A will retain the services of a dive inspection company to conduct an underwater assessment of the concrete tank.

Information from Task 3.3 will be incorporated into the desktop evaluation and TM.

Task 3.4 Water Pipeline Condition Assessment Spot-Checks We will work with the City to identify locations for water pipeline condition assessment field testing. The goal of this task is to verify the condition of the existing infrastructure that will serve development of the Phase 1 conditions (e.g., pipelines in main roadways such as Azuar Avenue and those that serve the Connolly Corridor). We will perform electromagnetic crown testing at ten locations with metallic pipelines which will provide average pipe wall thickness estimates. It is assumed the City will provide labor, equipment, and materials to perform the pothole excavations, material disposal, restoration, and any environmental remediation/permitting at the ten locations. The West Yost team will provide traffic control, obtain encroachment permits, and perform testing and analysis. Condition information from the inspections will be extrapolated to other pipes in the system based on material, age, etc.

Information from Task 3.4 will be incorporated into the desktop evaluation and TM.

Task 3.5. Perform Desktop Evaluation
A desktop evaluation will be performed to catalog the water system assets including pipes, valves, meters, and the tank based on age, materials, size, depth (pipelines), and any available condition data. The information will be summarized in GIS mapping and an Existing Water System TM, which will include a quantification of degradation of the assets, and an analysis of the continued service capability (remaining useful life). The following maps will be prepared: 1) infrastructure age map, 2) Infrastructure condition map, 3) Infrastructure remaining life map, 4) Pipe material map, and 5) Recommended Infrastructure Replacement Map. The objective of the desktop evaluation is to provide the City with adequate information to determine if the existing infrastructure is suitable from a condition assessment perspective to serve the Phase 1 conditions. The amount of information provided for assets will be determined by the information that is readily available and received from the City along with the data collected in Tasks 3.3 and 3.4. A Draft TM will be provided to the City and VFWD for review and comment.

Task 3.5 Deliverables
 Existing water system GIS mapping
 Existing water system TM

Task 3.6. Update and Calibrate Hydraulic Model
The City’s existing water system model will be used as the starting point for this task. The network will be based on the existing model infrastructure and available mapping, and include distribution system piping, critical valves, and the tank on mare island, as well as water supply transmission mains (crossings) crossing Mare Island Straight. A meeting will be held with City staff to validate the existing mapping and confirm the model MIIA Project
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network to be used for analysis. The model will be developed for both extended-period and steady state analysis. Facility elevations will be based on as-built drawings; and other model junction elevations will be based on available ground surface elevation data. Existing demand data will be developed from City meter data and based on input from the City.

Many of the pipelines are old and depending on their condition, hydrant testing may not be feasible without causing risk of damage to the existing system. Instead, we will use hydrant pressure recorders (HPRs) to obtain field data for calibration. We understand the City has 12 HPRs that will be utilized for this effort. West Yost will provide eight HPRs for seven days of monitoring. Calibration of the hydraulic model will be performed for only Mare Island using boundary conditions at the two supply mains to the Island.

Figures will be prepared showing updated model data and charts comparing model results to field data and SCADA data to verify the calibration.

A meeting will be held to present the results to the City and the District.

Task 3.6 Deliverables
 Concise TM including calibration maps/figures

Task 3.7. Hydraulic Model Analyses
Each Land Use condition (Phase 1 and Buildout if authorized) will be used to develop a model scenario to evaluate capacity, pressure, and water age design criteria established by the City. Based on the results of the analysis, recommended improvements will be identified to meet design criteria. A Draft technical memorandum will be produced to document the model, analysis, and results. The TM will include model result figures that graphically present the evaluations, as listed below.  Model Node Pressure Maps – These maps show model nodes (locations in the actual water system) that lack adequate pressure.
 Available Fire Flow Model Node Map – These maps show model nodes that lack adequate fire flow.
 Water Age Node Map – These maps show the water age at the model nodes. The water age is indicative of water quality issues.
 Model Link Flow Velocity Maps – These maps show model links (pipes in the actual water system) that violate minimum or maximum velocity requirements.  A diurnal water demand curve chart
 Tank levels over diurnal cycle chart
 North and South Supply Transmission Main diurnal flow charts  Off-Island Deficiencies Resulting from Mare Island Development figures – the specific figure types will be determined if/when the specific deficiencies are identified.

The figures will be prepared for each land use condition with the existing water infrastructure. The model will then be used to identify the infrastructure needed to meet the design criteria for each authorized land use condition. The needed infrastructure will be shown in two figures. The model result maps (listed above) will also be prepared for each land use condition with the needed improvements to achieve design criteria. The sizing of a new south water supply main will be identified based on no upgrades to the new north supply main.

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A Draft TM will be provided to the City for review and comment.

Task 3.7 Deliverables
 InfoWater hydraulic model
 Model result figures
 Model TM

Task 3.8. Water System Decision Point A Workshop (In-Person) We will lead an in-person workshop to present the results of Tasks 3.1 through 3.7, review needed decisions and confirm or revise the next steps (Tasks 3.9 and 3.10). At this workshop we will collectively (City, VFWD, MIC, and West Yost team) decide if the design criteria or recommended infrastructure should be revised.

Task 3.8 Deliverables
 Workshop and associated materials.

Task 3.9. Develop Final Water System Infrastructure Improvements Based on the results of the previous tasks the final set of Water System Infrastructure Improvements will be prepared and mapped and the model results maps and figures will be updated. It is expected that only minor design criteria and infrastructure changes will be required. The areas of Mare Island that will be served by each individual infrastructure improvement will be identified so that infrastructure can be replaced or constructed when needed. This will allow the Island redevelopment to progress and thereby help generate funds for all the needed infrastructure (versus trying to fund and replace all the water infrastructure at one time).

Task 3.9 Deliverables
 Revised result figures

Task 3.10 Water System First Draft MIIA Report Chapter
We will summarize the results the in the Water System First Draft Chapter. See Task 9 for the preparation of the Second and Third Draft and Final Report versions.

Task 3.9 Deliverables
 First draft water system MIIA report chapter

Task 4. Sewer System Evaluation
The sewer system evaluation is presented below.

Task 4.1. Kickoff Meeting
A kickoff meeting will be held for the sewer utility (at the same time as the Overall Project Kickoff Meeting) with City and VFWD staff that will be involved in the sewer system work. The meeting will be used to establish project goals, discuss communication and coordination, and discuss schedule and milestones.

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Task 4.2. Gather and Review Existing Information
The following documents will be reviewed:
 Mare Island Sanitary Sewer Pump Stations, December 11, 2020, VFWD  Draft Collection System Master Plan and associated Innovyze model  VFWD’s GIS Sewer System Mapping
 Mare Island Utility Reuse Plan Update
 Mare Island Utilities, Operations, and Maintenance and Capital Improvement Plan – July 1997
 Mare Island Amended & Restated Specific Plan, Master Utility Plans – 2003  Other relevant documents posted on the City’s Mare Island website The City and VFWD are to provide any other relevant sewer documents, plans, record drawings, etc. that are available. The available data will be reviewed by West Yost and discussed during the kickoff meeting.

A Data Request Log will be developed to track each document.

Task 4.2 includes coordination and gathering electronic mapping and data files from Chaudhary and Associates, who served as the Lennar engineer from approximately 2000-2019. It is expected that this information will provide reliable mapping information that can be used in subsequent tasks.

Task 4.2 Deliverable
 Data request log

Task 4.3 Sewer Field Verification and GIS Mapping Update West Yost will develop GIS maps based on existing mapping sources available, primarily the MIRIS mapping data. A web-based GIS map (WebMap) will be created that will be used in the field to verify manhole location and system configuration.

Fifty maintenance holes will be visually inspected to verify connectivity, invert elevations, approximate pipe sizes and materials (as visual inspection allows), and any visible condition of manhole and connecting pipes. The WebMap will be updated with field locations, invert elevations, and pipe sizes and materials based on field inspections. Condition information from the inspections will be extrapolated to other areas in the system based on material, age, etc. It is assumed that the verification will prove the existing mapping is acceptable. If not, we will jointly decide how to proceed.

The field verification part of this task will require a 2-person crew, and it is assumed VFWD is able to provide one person to assist with the evaluations and to assist with traffic control. We anticipate this will require about 3 days of VFWD staff effort.

Task 4.3 Deliverable
 Existing sewer system field-verified GIS mapping

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Task 4.4 Sewer Lift Station Condition Assessment
West Yost will perform condition assessment for eight sewer lift stations. These evaluations will build on the previous VFWD pump station evaluations. It is assumed that VFWD Engineering and Field Operations Staff knowledgeable about the lift stations will attend site visits. During the site visit, VFWD staff will review the configuration and operational parameters of the lift stations. We will also collect pump operation and capacity data. The goal of this task is to identify lift stations that may be redundant, obsolete, or beyond their useful life (to be confirmed in Task 4.5). The results of these evaluations will be used to prepare an update of the GIS sewer system mapping. Condition assessment information will be incorporated into the Existing Sewer System TM (Task 4.5).

Task 4.5. Perform Desktop Evaluation
Based on Tasks 4.1 through 4.4, a desktop evaluation will be performed to develop an asset list including pipes, maintenance holes, and lift stations with attributes such as age, materials, size, depth (pipelines), Staff input, and the condition data. This evaluation will be summarized in an Existing Sewer System TM.

The TM will include documentation of existing known assets, asset condition, and remaining useful life estimate. A Draft TM will be provided to the City and VFWD for review and comment. The following figures will be prepared: 1) infrastructure age map, 2) Infrastructure condition map, 3) Infrastructure remaining life map, 4) Sewer size map, 5) Sewer material map, and 6) Recommended Infrastructure Replacement Map. The objective of the desktop evaluation is to provide the City with adequate information to determine if the existing infrastructure is suitable from a condition assessment perspective to serve the Phase 1 and Buildout conditions. The amount of information provided for assets will be determined by the information that is readily available and provided.

Task 4.5 Deliverables
 Existing sewer system TM

Task 4.6. Estimate Sewer System Flows
We will estimate the sewer system flows for Phase 1 and (if authorized) Buildout conditions. We will prepare a comparison of the flows with the lift station capacities to identity which lift stations will have/lack adequate capacity for each authorized land use condition. We will identify which pump stations can potentially be eliminated by extending gravity flow sewers to the next pump station or a potential new pump station. For the trunk sewer system, we will calculate the ratio of the flows for each land use condition to the sewer capacity. We will incorporate the ratio into the GIS of the sewer system. We will prepare a GIS map that illustrates the flow/capacity ratios for the sewer infrastructure. The results of these evaluations will be documented in a TM and in an update of the GIS mapping.

Task 4.6 Deliverables
 Buildout flow and sewer capacity TM, tables, and GIS map

Task 4.7. Sewer System Decision Point A Workshop (In-Person) We will Lead the workshop to present the results of Tasks 4.1 through 4.6, review needed decisions and confirm or revise the next steps (Tasks 4.8-4.10). For this workshop we will review maps prepared in previous tasks to discuss recommendations for infrastructure that must be replaced based age/condition and what infrastructure may remain in service. We will collectively decide:

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 What pump stations can remain in service and what improvements they will need. What existing pump stations can be eliminated and what new sewers are needed to eliminate the pump stations.
 What sewer segments must be replaced due to condition deficiency.  What sewer segments will be cut off entirely from the system and abandoned.  From the sewer segments that may remain, we will decide what CCTV inspections should be performed.
 What new trunk sewer alignment(s) make sense for buildout of Mare Island.

We will develop a CCTV inspection and potholing field work plan. A Draft Plan will be submitted for Client review and comment, followed by preparation of a Final Plan.

Task 4.7 Deliverables
 Workshop and CCTV and potholing field work plan

Task 4.8. Flow Monitoring Field Work (Optional – Priority 2) Flow monitoring is an Optional task and will support I&I identification and calibration of the hydraulic model. Based on the results of Task 4.6 the system can be prioritized by basin for installation of flow monitors. Flow monitoring for 8 weeks, at four locations, and one rain gauge are currently included in this scope of services, but the effort could be revised during Task 4.7.

Based on the flow monitoring results, in the GIS mapping, we will identity each sewer segment as either a source of high I&I (including correlation with high tides), conveys high I&I, or is not subject to high I&I (as either a source or for conveyance).

Task 4.7 Deliverables
 Flow monitoring plan, I&I evaluation and associated figures

Task 4.8. CCTV Inspection and Analysis
The CCTV and potholing field work plan will be executed by the West Yost team and Subtronics and includes:
 Access coordination with 3rd parties for all field work, as required  15,000 linear feet of sewer cleaning and CCTV inspection (estimated at $6/linear foot – which will vary based on total length)
 10 utility potholes to verify location, condition, or material (estimated at $3,300 each) – Optional – Priority 2
One District staff will be available to provide field support for the cleaning, CCTV, and potholing effort.

We have assumed the City/District will be responsible for an environmental disposal, remediation, testing, or permitting/ approvals related to excavation and site disturbance.

Results of the CCTV inspections will be incorporated into the GIS mapping and Existing Sewer System TM.

Task 4.8 Deliverables
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 Updated GIS mapping
 Updated existing sewer system TM

Task 4.10. Develop Hydraulic Model (Optional – Priority 2) If authorized, VFWD’s new sewer hydraulic model will be extended to include the Mare Island sewer system for up to 100 model nodes and associated pipes and lift stations. The network will be based on the above tasks and will include pipes, manholes, and lift stations. The model will be developed for two scenarios: Phase 1 and Buildout (if authorized) land use conditions. Calibration will be performed using available SCADA data and flow monitoring results.

The hydraulic model will be used to verify/evaluate the adequacy of the sewer system. Infrastructure will be identified to address any capacity deficiencies and will meet VFWD standards. We will attempt to minimize the number of sewer pump stations needed for each land use condition. The evaluation of sewer capacities and deficiencies will cover all of Mare Island and extend downstream along the Mare Island Way and Sonoma Boulevard Trunk Sewer to the WWTP.

Each Land Use condition (Phase 1 and Buildout) will be used to evaluate whether the system can meet the District’s design criteria (d/D, freeboard, flow velocity). Based on the results of the analysis, recommended improvements will be identified to meet design criteria for each land use condition. A Draft technical memorandum will be produced to document the model, this analysis, and the results. The TM will include model result maps that graphically show the evaluations, as listed below.  Model Node Freeboard Maps – These maps show model nodes (maintenance holes in the actual sewer system) that lack adequate freeboard.
 Model Link d/D maps – These maps show the d/D value for each model link (sewer segment).
 Model Link Flow Velocity Maps – These maps show model links (sewer segments in the actual sewer system) that violate minimum or maximum velocity requirements.  Sewer Deficiency Maps – These maps will depict if the sewer segments are deficient because of high I&I, subject to backwater from downstream sewers, or lack adequate capacity regardless of I&I or backwater). These maps will also show the pump stations.  Pump Station Operation Charts (flow and number of pumps operating).  Mare Island Effluent Force Main Flow Chart.
 Off Island Deficiencies Resulting from Mare Island Development figures (freeboard, d/D, velocity) – the specific figure types will be determined if/when the specific deficiencies are identified.

The figures will be prepared for each authorized land use condition with the existing sewer infrastructure.

The model will then be used to identify the infrastructure needed to meet the design criteria for Phase 1 and Buildout (if authorized). The needed infrastructure for each land use condition will be shown in figures. The model result maps (listed above) will also be prepared for each authorized land use condition with the needed improvements to document that the design criteria are achieved.

A Draft TM will be provided to the City and District for review and comment.

Task 4.10 Deliverables
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 Innovyze hydraulic model, model result maps, model TM

Task 4.11. Sewer System Decision Point B Workshop (In-Person) (Optional – Priority 2) Decision Point B Workshop is an Optional task and would be necessary if the hydraulic model is added to the scope of services.

We will lead this workshop to present the results of Task 4.8 through 4.10 and collectively decide:
 What condition and capacity design criteria should be revised to use for determining what infrastructure can remain in service (are any deviations from VFWD’s standard engineering criteria needed).
 What new sewer system infrastructure is needed (e.g., pipelines, lift stations, etc.) to reliably serve Mare Island for the Phase 1 and Buildout conditions.

Task 4.11 Deliverables
 Workshop and associated materials

Task 4.12. Develop Final Sewer System Infrastructure Improvements Based on the results of the previous authorized tasks the final set of Sewer System Infrastructure Improvements will be prepared and mapped. It is expected that only minor design criteria and infrastructure changes will be required. The areas of Mare Island that will be served by each individual infrastructure improvement will be identified so that infrastructure can be replaced when needed. This will allow the Island redevelopment to progress and thereby understand the funds required for all the needed infrastructure (versus trying to fund and replace most of the sewer infrastructure at one time).

Task 4.12 Deliverables
 Revised result figures

Task 4.13. Sewer System First Draft MIIA Report Chapter We will summarize the task results in the Sewer System First Draft Chapter (see Task 9 for the preparation of the Second and Third Draft and Final Report versions).

Task 4.13 Deliverables
 First draft sewer system MIIA report chapter

Task 5. Stormwater System Evaluation
The stormwater system evaluation is presented below by subtask.

Task 5.1. Stormwater Kickoff Meeting
A kickoff meeting will be held for the stormwater system (at the same time as the Overall Project Kickoff Meeting) with City and VFWD staff that will be involved in the stormwater system work. The meeting MIIA Project
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will be used to establish project goals, discuss communication and coordination, and discuss schedule and milestones.

Task 5.2. Gather and Review Existing Information
Existing information will be gathered including studies, master plans, GIS data, condition assessment data, record drawings, and any other information relevant to the Project. We will conduct a site visit and condition assessment of the existing stormwater pump station. The available data will be discussed during the kickoff meeting, and a Data Request Log will be developed to track each document.

Task 5.2 Deliverables
 Data request log

Task 5.3 Stormwater Spot-Checks
Ten locations within the stormwater system (e.g., maintenance holes, outfalls) will be visually inspected to verify pipe material (specifically corrugated metal pipes),cross connections with the sewer system, connectivity, inverts, approximate pipe sizes (as visual inspection allows), and any visible condition of manhole and connecting pipes. The spot checks will be performed on storm drain systems that are expected to have adequate capacity and remain in service at buildout of Mare Island Condition information from the 10 inspection locations will be extrapolated to other areas in the system based on material, age, etc.

Task 5.4 Stormwater Lift Station 15 Condition Assessment West Yost will perform condition assessment for lift station 15. It is assumed that VFWD Engineering and Field Operations Staff knowledgeable about the lift station will attend the site visit. Condition assessment information and recommended rehabilitation or replacement actions including costing will be incorporated into the system improvement recommendations. Recommendations will only address condition-related deficiencies; no capacity analysis will be performed.

Task 5.5. Identify Stormwater and Flood Control Design Criteria and Preferences The current 100-year design tide is 10.0 feet NAVD88. VFWD’s (and City’s) design standard for Seal Level Rise is 13.5 feet NAVD88. We will calculate the potential wave run-up height for Mare Island Straight. We will summarize minimum recommendations for freeboard above the design tide and wave run up elevations (e.g., City, District, and FEMA criteria). We will prepare a Mare Island inundation map showing areas that would be inundated with existing 100-year tide and with sea level rise (13.5 feet), both with and without waves. We will also summarize City and District goals for the Mare Island storm drain and flood control system. The goals could include preferences between use of fill, flood walls/levees, detention basins, and pump stations and pressurized/gravity storm drains (feasible for areas above a to- be-established elevation. For detention basins, we will estimate the approximate basin volume and area for a 10-acre tributary watershed to help determine how much land must be allocated for stormwater infrastructure in the MISP. We will summarize advantages and disadvantages of each flood control method. We will summarize the design criteria and District/City preferences in a draft TM. We will discuss the TM at the Sewer System Decision Point A Workshop and then finalize the TM.

Task 5.5 Deliverables
 Design criteria and preferences TM.

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Task 5.6. Hydraulic/Hydrodynamic Model and Prepare Draft Stormwater and Flood Control TM (Optional – Priority 2)
This Optional task includes evaluating options for addressing development conditions for Phase 1 and Buildout for stormwater and flood control on Mare Island. Based on other work for VFWD, it appears that the existing storm drain system is inadequate for buildout of Mare Island, especially when sea level rise is considered. We will develop a solution to achieve required design criteria and City/District preferences using a combination of approaches including new infrastructure (sea walls, levees, detention basins, and pump stations); fill to raise the island; raising building pads; pressurized storm drains, etc. For Connolly Corridor, additional storm drain pipe sizing will be performed.

The infrastructure evaluations will include hydrologic and hydraulic modeling to evaluate the detention basin and pump station systems with a variable tide level downstream boundary condition. We will evaluate the use of different model software for these model evaluations, such as continued use of MIKE URBAN (VFWD’s current stormwater model software), use of PCSWMM (a low cost, but powerful program that includes 2-dimensional modeling), and use of EPA SWMM (a public sector, free program). The evaluation of these options will include improvement schematics (including trunk storm drains), sea level rise and wave runup estimates, and Bay mud issues. The stormwater gravity flow systems will be coordinated with the gravity flow sewer system improvements to preclude conflicts. Recommendations from the pump station condition assessment will be included.

Task 5.6 Deliverables
 Stormwater and flood control TM, model files.

Task 5.7. Stormwater and Flood Control Decision Point A Workshop (In-Person) (Optional – Priority 2)
If the model is authorized, we will lead a workshop to present the results of Tasks 5.1 through 5.5, review needed decisions and select a preferred approach for Mare Island stormwater and flood control. We will finalize the TM by addressing the City’s and VFWD’s comments on the draft TM. Additional modeling and technical evaluations are assumed not to be needed.

Task 5.7 Deliverables
 Workshop and associated materials.

Task 5.8. Develop Final Stormwater and Flood Control System Infrastructure Improvements (Optional – Priority 2)
Based on the results of Task 5.7, the final set of Stormwater and Flood Control System Infrastructure Improvements will be prepared and mapped. The areas of Mare Island that will be served by each individual infrastructure improvement will be identified so that infrastructure can be constructed when needed. This will allow the Island redevelopment to progress and thereby help generate funds for all the needed infrastructure (versus trying to fund most of the infrastructure at one time).

Task 5.9. Stormwater and Flood Control Draft MIIA Report Chapter We will summarize the task results in the Stormwater System First Draft Chapter.

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Task 5.9 Deliverables
 First draft stormwater system MIIA report chapter.

Task 6 Geotechnical Evaluation (Optional – Priority 2)
The geotechnical evaluation is an Optional – Priority 2 task. McMillian Jacobs Associates (MJA) will perform the following tasks as a subconsultant to West Yost.

Task 6.1. Geotechnical Kickoff Meeting (Optional – Priority 2) A kickoff meeting will be held for the geotechnical evaluation (at the same time as the Overall Project Kickoff Meeting) with City and VFWD staff. The meeting will be used to establish project goals, discuss communication and coordination, and discuss schedule and milestones.

Task 6.2 Gather and Review Available Geotechnical Documents (Optional – Priority 2) MJA will gather and review the following documents.
 Geotechnical reports for private and public work projects on the island proper from MJA archives, settlement monitoring data and other related reports specific to the island made available by the City of Vallejo and the Vallejo Flood & Wastewater District. Review of reports will be limited to the 5 most recent reports in the last 10 years; and  Published documents from the Association of Bay Area Governments, U.S. Geological Survey, U.S. Soil Conservation Service, and the California Geological Survey.  Historic topographic maps and aerial images (limited to 3 time periods).

Task 6.2 Deliverables
 Electronic copies of the collected documents compiled into the final report.

Task 6.3 Draft MIIA Geotechnical Report Chapter and Workshop (Optional – Priority 2) MJA will prepare a final report chapter summarizing the geotechnical findings from the desktop study, conclusion of the findings, and conceptual-level design recommendations for planning the water, sewer, stormwater, and road improvements. The chapter will include:
 General description of the project
 Geotechnical research findings
 Geologic and seismic setting of the project area
 Description of the reference subsurface investigations (limited to the 5 most recent reports in the last 10 years) and relevant findings
 Boring locations map, and logs of reference borings
 Description of groundwater conditions in reference borings  Geologic hazards such as liquefaction, fault rupture, ground shaking  Current IBC/CBC seismic Soil Class
 Tables with conceptual-level estimates of settlement based on applied fill depths MIIA Project
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 Appendices presenting the reference information
MJA will conduct a workshop with City and District staff to present the final chapter and address questions.

Task 6.3 Deliverables
 Final geotechnical chapter.

Task 7. Road System Evaluation
The road system evaluation is summarized below. This task will be performed by NCE as a subconsultant to West Yost.

Task 7.1. Kickoff Meeting, Progress Meetings, and Project Management A kickoff meeting will be held for the road system (at the same time as the Overall Project Kickoff Meeting), which will include the West Yost Project Manager, NCE Project Manager, City staff, and VFWD staff that will be involved in the road system. The meeting will be used to establish project goals, discuss communication and coordination, and discuss schedule and milestones. NCE will attend monthly Teams progress meetings will be held with the City.

Task 7.2. Database and Centerline Shapefile Review
NCE will first review the StreetSaver database and the road centerline shapefiles. All available data will be discussed during the kickoff meeting.

Task 7.3. Perform Automated Pavement Condition Survey Review The City has pavement network condition data for the entire network (performed 2021/2022), and all inspection data was updated in City’s StreetSaver database. NCE will perform field review only to verify pavement condition from the City’s previous inspection update. Pavement condition will be utilized for planning field testing in Task 7.4 to Task 7.6 in below. In addition, NCE will perform an automated survey vehicle capture of imagery over the entire Mare Island road network including condition data that is collected at the same time of completing imagery. However, no condition data or Pavement Condition Index (PCI) calculations will be uploaded or changed in the City’s database. The collected images on the entire street network in Mare Island will be saved as GIS database and submitted to the City.

Task 7.3 Deliverables
 A set of imagery formatted in GIS database.

Task 7.4. Perform Pavement Deflection Testing
Deflection testing will be conducted only on arterials and major collectors on Mare Island, including: Azuar Ave, Connolly St, Flagship Dr, G St, Mare Island Causeway, Nimitz Ave, Railroad Avenue and Walnut Avenue identified from City’s StreetSaver database. A total of 10.5 centerline miles or 21.1 lane miles of streets will be tested. Approximately 1,150 data points will be collected, and it is estimated falling weight deflectometer (FWD) testing will take five (5) days to complete.

Adjustments will be made to test spacing for both cost economy and for efficient coverage of pavements with varying pavement conditions and field constraints. Manual on Uniform Traffic Control Devices (MUTCD) level traffic control will be provided.

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Task 7.4 Deliverables
 Deflection testing results, layout figures, and summary report.

Task 7.5. Perform Ground Penetrating Radar (GPR) Testing and Analysis The Mare Island arterials and major collector street network will be GPR surveyed in accordance with ASTM D4748 to identify pavement layer types, layer thicknesses, and variability within pavement sections.

Data will be analyzed following GPR testing. It is estimated that GPR testing will take one day to complete.

Task 7.5 Deliverables
 GPR Summary Report.

Task 7.6. Conduct Pavement Coring
Initial coring will be conducted concurrently with Task 7.5 for the purpose of calibrating the GPR process.

Dynamic Cone Penetrometer (DCP) testing will also be used for calibration purposes and for estimating layer structural properties. Upon reviewing data from Tasks 7.4 and 7.5, additional coring and DCP testing will be conducted at locations deemed important and necessary for the design process for material sampling. Traffic control using MUTCD guidelines will be provided only on arterials and collectors. A total of up to 56 cores will be performed on arterials and major collectors only, for up to 7days (an Optional – Priority 1 task includes 24 additional cores, for an additional 3 days). Streets with PCI greater than 75 and good pavement structure identified from deflection testing results may not need to be overlaid or reconstructed in next five to ten years, and therefore would not have pavement cores completed.

Pavement coring could be eliminated on those sections in this task.

Task 7.6 Deliverables
 Pavement core summary table

Task 7.7. Pavement Analysis and Pavement Design
Data from Tasks 7.2 to 7.6 will be analyzed and evaluated and optimal and cost-efficient designs for arterials and major collectors will be developed. These may range from simple surface treatments to mill and overlays to more robust and cost-effective reconstruction strategies such as cold in-place recycling (CIR), full-depth reclamation (FDR), and surface reconstruction.

Task 7.7 Deliverables
 Pavement Evaluation summary report (FWD, GPR, Coring analysis/results, and treatment recommendations and a set of top-down imagery (geo-located). GIS map/shapefiles to show street inventory, pavement conditions from existing StreetSaver database, top-down imagery, recommended treatment, estimated treatment costs, and FWD/GPR raw testing points or average.

Task 7.8 Workshops and MIIA Report Chapter Versions
NCE will conduct a workshop with City and District staff to present the results of these evaluations and address questions. NCE will prepare the First Draft Pavement Chapter.

Task 7.8 Deliverables
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 First draft roads MIIA report chapter.

Roads Evaluation – Entire System (Optional – Priority 2) Tasks 7.2 through 7.8 above can be supplemented to include the entire Mare Island road system. Each task scope of services would extend to the entire road network; the optional fee is provided in the Optional Fee sheet.

Task 8. Dry Utility Systems (Optional – Priority 1)
The dry utility systems evaluation is summarized below by subtask.

Task 8.1. Kickoff Meeting (Optional – Priority 1)
A kickoff meeting will be held for dry utilities (at the same time as the Overall Project Kickoff Meeting).

The meeting will be used to establish project goals, discuss communication and coordination, and discuss schedule and milestones.

Task 8.2. Coordination with Utility Companies (Optional – Priority 1) We will contact and coordinate with utility providers including Island Energy (electric and gas), Xfinity, AT&T (cable/fiber) to obtain existing mapping, plans, schematics, and reports which detail the extents of dry utilities. A data log will be prepared to document information received. We have allocated a total of $20,000 to work with the dry utility companies to collect and aggregate existing data and studies. It is assumed that up to two additional utility contacts may be needed after the initial request. West Yost will not perform any technical evaluations, mapping, or engineering on dry utility systems.

Task 8.2 Deliverables
 Data request log, library of information.

Task 8.3. Dry Utilities First Draft MIIA Report Chapter (Optional – Priority 1) We will summarize the results of Task 8 in the First Draft Chapter 7. Any information available on existing or build-out capacity will be summarized in the TM based on information received from utility companies.

Task 8.3 Deliverables
 First draft dry utilities MIIA report chapter.

Task 9. MIIA Technical Report and Presentations
Task 9.1. Complete First Draft MIIA Report
The first drafts of the Water, Sewer, Stormwater, Geotechnical, Roads, and Dry Utility chapters will have been submitted under the above tasks. We will prepare and submit the first drafts of the Executive Summary, Chapter 1 (Introduction), and Chapter 8 (Summary of Recommendations), which will make a Complete First Draft Report. After the first draft, an in-person meeting will be held to receive City and District comments.

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Task 9.2. Second and Third Draft MIIA Report
We will prepare the Second Draft Report by addressing the City’s and VFWD’s comments on the First Draft Report. We have assumed no additional technical/engineering work will be needed to address the comments beyond the scope of services described above.

It is assumed the City and District will provide written comments on the Second Draft Report which will be updated in a Third Draft Report. We have assumed comments on the Second Draft will be minor editorial comments.

Task 9.3. Prepare Presentation and Presentation Dry Run Based on the Third Draft Report, West Yost will prepare a PowerPoint Presentation that summarizes the major findings and recommendations of the study. The PowerPoint file will include speaker’s notes. We will participate in a practice “dry-run” with City staff via a virtual meeting. This PowerPoint presentation will be used by City and District staff for the public meetings and presentations unless Task 9.4 is also authorized.

Task 9.4. Public Meeting and Presentations (In-Person) (Optional Task – Priority 1) We will attend/conduct up to two public meetings to communicate information and answer City/District questions related to the Third Draft Technical Report. One meeting is expected to be a public workshop format. The other meeting is expected to be a Council/Board meeting. The consultant team to attend presentations will include West Yost Project Manager; West Yost Deputy Project Manager; Water system representative (West Yost); Road representative (NCE); and Geotechnical representative (MJA). A dry run will be presented to City/District staff for input and revision.

The presentations could be at the City Council/VFWD Board meetings or other venues. After the presentations, we will meet with City and VFWD staff to decide if additional work is needed to address comments and questions from the meetings. We have assumed no additional technical/engineering work will be needed to address the questions and comments beyond the scope of services described above.

Task 9.5. Final Report
We will prepare the Final Report by addressing the City’s, VFWD’s, and the public’s comments on the Third Draft Report and the public meetings.

Proposed Outline of the MIIA Technical Report
 Executive Summary
 Chapter 1. Overall Project Introduction
 Chapter 2. Water System Evaluation
 Chapter 3. Sewer System Evaluation
 Chapter 4. Stormwater System Evaluation
 Chapter 5. Geotechnical Evaluation (if authorized)
 Chapter 6. Road System Evaluation
 Chapter 7. Dry Utilities Evaluations (if authorized)
 Chapter 8. Summary of Recommendations
Customization Mode Enabled (please exit out of this mode before closing workbook) Principal/Vice
President
Engineering/Sc
ientist/Geologi
st Manager II
Technical
Specialist IV
Senior
Engineer/Scien
tist/Geologist I
Principal
Engineer/Scien
tist/Geologist I
Engineer/Scien
tist/Geologist
II
Associate
Engineer/Scien
tist/Geologist
II
Principal
Engineer/Scien
tist/Geologist
II
Senior
Engineer/Scien
tist/Geologist I
Principal
Engineer/Scien
tist/Geologist
II
Principal
Engineer/Scien
tist/Geologist
II
Engineer/Scien
tist/Geologist
II
Senior GIS
Analyst
Engineering/Sc
ientist/Geologi
st Manager II
Administrative
II
Senior
Engineer/Scien
tist/Geologist
II
Engineering/Sc
ientist/Geologi
st Manager II
Engineer/Scien
tist/Geologist
II
Technical
Analyst II
Administrative
II QC Review
Costs
West Yost Associates P/VP EM/SM/GM II TS IV SE/SS/SG I PE/PS/PG I ESG II AE/AS/AG II PE/PS/PG II SE/SS/SG I PE/PS/PG II PE/PS/PG II ESG II SGISA EM/SM/GM II ADM II SE/SS/SG IIEM/SM/GM II ESG II TA II ADM II P/VP Hours Fee V&A CHA NCE MJA SUBT Sub. Other Total $328 $324 $242 $251 $280 $201 $231 $298 $251 $298 $298 $201 $245 $324 $112 $248 $314 $193 $143 $105 $328 w/ markup Direct Costs PROJECT: Mare Island Infrastructure Assessment - 10.31 Update Elizabeth D Doug M Jill M Anne G Patrick J Josh S Dmitriy S Mike Z Michele M Brenda E Youssif H Kiersten M Joe B Polly B Admin Mei-Hui QAQC Mgr Project Engr Sr Tech Admin 6% Task1 Project Management

1.01Overall Kickoff Meeting 8 2 12 22 6,088 $ 700$ 6,788$

1.02Progress Meetings (9) 18 9 45 2 2 2 4 82 22,057 $ 22,057 $

1.03PM and QAQC 12 40 40 8 100 27,832 $ 27,832 $ Subtotal, Task 1 (hours) 12 66 11 97 0 0 2 2 2 4 0 0 0 0 8 0 0 0 0 0 0 204 Subtotal, Task 1 ($) 3,936$ 21,384$ 2,662$ 24,347$ 462 $ 596$ 502$ 1,192$ 896 $ 55,977 $ 700 $ 56,677$ Task2 Land Uses

2.01Develop LU Estimate - Phase 1 (see Optional Fee Sheet for Buildout - Optional Priority 1) 12 4 16 2 34 9,468 $ 9,468 $

2.02Land Use GIS Layers, TM 6 8 12 6 2 34 8,058 $ 8,058 $ Subtotal, Task 2 (hours) 0 18 4 24 0 0 0 0 0 2 0 12 6 0 2 0 0 0 0 0 0 68 Subtotal, Task 2 ($) 5,832$ 968$ 6,024$ 596 $ 2,412$ 1,470$ 224 $ 17,526 $ 17,526 $ Task3 Water System Evaluation

3.01Kickoff Meeting 2 2 596 $ 596 $

3.02Gather and Review Existing Information 4 8 4 8 16 16 56 14,604 $ 14,604 $

3.03Water Tank Condition Assessment 8 4 12 2,932 $ 32,000$ 19,785 $ 54,892$ 57,824 $

3.04Water Pipeline Condition Assessment Spot-Checks 4 16 20 5,312 $ 150,000$ 159,000$ 164,312 $

3.05Perform Desktop Evaluation, TM 16 6 8 30 60 40 4 2 166 40,964 $ 40,964 $

3.06Update and Calibrate Hydraulic Model, TM 4 2 54 12 60 8 2 142 36,342 $ 3,360$ 39,702$

3.07Hydraulic Model Analyses, TM 4 2 60 12 70 4 2 154 38,844 $ 38,844 $

3.08Decision Point A Workshop 12 6 16 20 4 16 74 19,724 $ 700$ 20,424$

3.09Develop Final Infrastructure Improvements 8 6 8 32 8 40 8 110 28,604 $ 28,604 $

3.101st Draft MIIA Technical Report Chapter 8 4 12 16 4 24 8 32 4 8 120 29,620 $ 29,620 $ Subtotal, Task 3 (hours) 0 60 30 76 0 0 20 4 0 230 60 294 40 28 14 0 0 0 0 0 0 856 Subtotal, Task 3 ($) 19,440$ 7,260$ 19,076$ 4,620 $ 1,192$ 68,540$ 17,880$ 59,094$ 9,800$ 9,072$ 1,568$ 217,542 $ 182,000$ 19,785 $ 213,892 $ 4,060 $ 435,494$ Task4 Sewer System Evaluation

4.01Kickoff Meeting 2 2 462 $ 462 $

4.02Gather and Review Existing Information 8 8 12 8 8 16 60 14,212 $ 10,000$ 10,600$ 24,812 $

4.03Sewer Field Verification and GIS Mapping Update 6 2 24 60 36 128 29,332 $ 450$ 29,782$

4.04Sewer Lift Station Condition Assessment 2 16 60 24 102 23,348 $ 23,348 $

4.05Perform Desktop Evaluation, TM 16 8 40 16 8 4 60 12 2 166 39,468 $ 39,468 $

4.06Estimate Sewer System Flows, TM 10 6 2 32 4 4 2 60 13,890 $ 13,890 $

4.07Decision Point A Workshop, Field Work Plan 8 6 24 8 24 70 16,740 $ 700$ 17,440$

4.08Flow Monitoring Field Work (Optional - Priority 1) 0

4.09CCTV Inspection and Analysis (see Optional Fee sheet for potholing - Priority 2) 4 40 8 60 112 25,780 $ 90,000$ 95,400$ 121,180 $

4.10Develop Hydraulic Model (Optional - Priority 2) 0

4.11Decision Point B Workshop (Optional - Priority 2) 0

4.12Develop Final Infrastructure Improvements 14 6 14 16 32 8 2 40 132 31,036 $ 31,036 $

4.131st Draft MIIA Technical Report Chapter 12 4 24 4 24 24 8 4 40 8 152 34,692 $ 34,692 $ Subtotal, Task 4 (hours) 0 80 34 200 6 80 154 32 14 0 0 324 48 0 12 0 0 0 0 0 0 984 Subtotal, Task 4 ($) 25,920$ 8,228$ 50,200$ 1,680$ 16,080$ 35,574$ 9,536$ 3,514$ 65,124 $ 11,760$ 1,344 $ 228,960 $ 10,000 $ 90,000 $ 106,000$ 1,150 $ 336,110$ Task5 Stormwater System Evaluation

5.01Stormwater Kickoff Meeting 0

5.02Gather and Review Existing Information 4 2 2 8 4 20 4,814 $ 4,814 $

5.03Stormwater Spot-Checks 4 16 20 4,512 $ 4,512 $

5.04LS 15 Condition Assessment 4 16 32 52 11,904 $ 11,904 $

5.05Identify Stormwater and Flood Control Design Criteria and Preferences 24 2 16 2 44 11,996 $ 11,996 $

5.06H/H Model and Stormwater/Flood Control TM (Optional - Priority 2) 0

5.07Decision Point A Workshop (Optional - Priority 2) 0

5.08Develop Final Stormwater and Flood Control System Infrastructure Improvements (Optional - Priority 2) 0

5.09Develop Final Stormwater and Flood Control System Infrastructure Improvements (Optional) 0

5.101st Draft MIIA Technical Report Chapter 8 4 4 16 2 4 4 42 9,828 $ 9,828 $ Subtotal, Task 5 (hours) 0 44 6 8 0 72 36 2 6 0 0 0 0 0 4 0 0 0 0 0 0 178 Subtotal, Task 5 ($) 14,256$ 1,452$ 2,008$ 14,472$ 8,316$ 596$ 1,506$ 448 $ 43,054 $ 43,054 $ Task6 Geotechnical Evaluation (Optional - Priority 2)

6.01Geotechnical Kickoff and PM (Optional - Priority 2) 0

6.02Gather and Review Geotechnical Documents, Workshop (Optional - Priority 2) 0

6.03Geotechnical Report Chapter (Optional - Priority 2) 0 Subtotal, Task 6 (hours) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subtotal, Task 6 ($)
Task7 Roads Evaluation

7.01Kickoff Meeting and PM 60 12 4 76 19,420 $ 19,420 $

7.02Database Review and Centerline Shape File 1 1 2 8 12 2,615 $ 2,615 $

7.03Perform Automated Pavement Condition Survey 1 1 4 24 30 6,199 $ 22,426$ 23,772$ 29,971 $

7.04Pavement Deflection Testing 1 1 2 24 16 1 45 8,096 $ 32,700$ 34,662$ 42,758 $

7.05GPR Testing and Analysis 1 1 2 2 12 8 1 27 5,264 $ 12,000$ 12,720$ 17,984 $

7.06Pavement Coring (80 cores) 2 4 2 54 54 1 117 20,397 $ 74,690$ 79,171$ 99,568 $

7.07Pavement Analysis and Design 1 1 40 16 120 8 2 188 40,033 $ 1,000$ 1,060$ 41,093 $

7.081st Draft Roads Chapter and Workshop 8 8 40 16 52 1 4 129 30,143 $ 30,143 $ Subtotal, Task 7 (hours) 0 15 0 17 0 0 0 0 0 0 0 0 0 0 0 152 46 298 87 9 0 624 Subtotal, Task 7 ($) 4,860$ 4,267 $ 37,696 $ 14,444$ 57,514$ 12,441$ 945 $ 132,167 $ 142,816 $ 151,385 $ 283,552 $ Task8 Dry Utilities (Optional - Priority 1)

8.01Kickoff Meeting (Optional - Priority 1) 0

8.02Coordination with Utility Companies (Optional - Priority 1) 0

8.031st Draft MIIA Technical Report Chapter (Optional - Priority 1) 0 Subtotal, Task 8 (hours) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subtotal, Task 8 ($)
Labor

Costs
West Yost Associates P/VP EM/SM/GM II TS IV SE/SS/SG I PE/PS/PG I ESG II AE/AS/AG II PE/PS/PG II SE/SS/SG I PE/PS/PG II PE/PS/PG II ESG II SGISA EM/SM/GM II ADM II SE/SS/SG IIEM/SM/GM II ESG II TA II ADM II P/VP Hours Fee V&A CHA NCE MJA SUBT Sub. Other Total $328 $324 $242 $251 $280 $201 $231 $298 $251 $298 $298 $201 $245 $324 $112 $248 $314 $193 $143 $105 $328 w/ markup Direct Costs PROJECT: Mare Island Infrastructure Assessment - 10.31 Update Elizabeth D Doug M Jill M Anne G Patrick J Josh S Dmitriy S Mike Z Michele M Brenda E Youssif H Kiersten M Joe B Polly B Admin Mei-Hui QAQC Mgr Project Engr Sr Tech Admin 6% Labor
Task9 MIIA Technical Report and Presentations

9.01Compile First Draft Report 1 24 6 24 2 2 1 2 2 2 1 8 75 19,509 $ 19,509 $

9.02Second and Third Draft Report 2 24 4 24 8 2 2 2 2 8 8 4 16 4 110 26,732 $ 26,732 $

9.03Prepare Presentation and Presentation Dry Run 12 2 16 4 8 42 11,564 $ 500$ 530$ 12,094 $

9.04Public Meeting and Presentations (Optional - Priority 1) 0 700$ 700$

9.05Final Report 4 16 2 24 8 4 8 66 16,312 $ 16,312 $ Subtotal, Task 9 (hours) 7 76 14 88 0 18 4 2 1 8 2 8 0 1 24 16 4 16 0 4 0 293 Subtotal, Task 9 ($) 2,296$ 24,624$ 3,388$ 22,088$ 3,618 $ 924$ 596$ 251$ 2,384$ 596$ 1,608$ 324 $ 2,688$ 3,968$ 1,256$ 3,088$ 420 $ 74,117 $ 500 $ 530 $ 700$ 75,347$ Task10 Contingency

10.01Base Fee Contingency for Additional Services requested by City/District 0 12,240 $ 12,240$

10.02Additional Services requested by City/District (Optional - Priority 2) 0 Subtotal, Task 10 (hours) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subtotal, Task 10 ($) 12,240 $ 12,240$ TOTAL (hours) 19 359 99 510 6 170 216 42 23 244 62 638 94 29 64 168 50 314 87 13 0 3,207 TOTAL ($) 6,232$ 116,316$ 23,958$ 128,010$ 1,680 $ 34,170$ 49,896$ 12,516$ 5,773$ 72,712$ 18,476$ 128,238$ 23,030$ 9,396$ 7,168$ 41,664$ 15,700$ 60,602$ 12,441$ 1,365$ 769,343 $ 182,000$ 10,000$ 142,816$ 20,285$ 90,000$ 471,807$ 18,850$ 1,260,000$

Customization Mode Enabled (please exit out of this mode before closing workbook) Principal/Vice
President
Engineering/Sc
ientist/Geologi
st Manager II
Technical
Specialist IV
Senior
Engineer/Scien
tist/Geologist I
Principal
Engineer/Scien
tist/Geologist I
Engineer/Scien
tist/Geologist
II
Associate
Engineer/Scien
tist/Geologist
II
Principal
Engineer/Scien
tist/Geologist
II
Senior
Engineer/Scien
tist/Geologist I
Principal
Engineer/Scien
tist/Geologist
II
Principal
Engineer/Scien
tist/Geologist
II
Engineer/Scien
tist/Geologist
II
Senior GIS
Analyst
Engineering/Sc
ientist/Geologi
st Manager II
Administrative
II
Senior
Engineer/Scien
tist/Geologist
II
Engineering/Sc
ientist/Geologi
st Manager II
Engineer/Scien
tist/Geologist
II
Technical
Analyst II
Administrative
II QC Review
Costs
West Yost Associates P/VP EM/SM/GM II TS IV SE/SS/SG I PE/PS/PG I ESG II AE/AS/AG IIPE/PS/PG II SE/SS/SG I PE/PS/PG II PE/PS/PG II ESG II SGISA EM/SM/GM II ADM II SE/SS/SG IIEM/SM/GM II ESG II TA II ADM II P/VP Hours Fee V&A NCE MJA SUBT Sub. Other Total $328 $324 $242 $251 $280 $201 $231 $298 $251 $298 $298 $201 $245 $324 $112 $248 $314 $193 $143 $105 $328 w/ markup Direct Costs PROJECT: Mare Island Infrastructure Assessment Optional Items - 10.31 UpdateElizabeth D Doug M Jill M Anne G Patrick J Josh S Dmitriy S Mike Z Michele M Brenda E Youssif H Kiersten M Joe B Polly B Admin Mei-Hui QAQC Mgr Project Engr Sr Tech Admin 10% Task1 Mare Island Land Uses (Optional Task - Priority 1)

1.01Buildout Land Use Conditions, Land Use GIS Layer - Priority 1 6 2 8 8 4 1 29 7,136 $ 7,136 $ Subtotal, Task 1 (hours) 0 6 2 8 0 0 0 0 0 0 0 8 4 0 1 0 0 0 0 0 0 29 Subtotal, Task 1 ($) 1,944$ 484$ 2,008$ 1,608 $ 980$ 112 $ 7,136 $ 7,136 $ Task2 Water System Evaluation (Optional Task - Priority 1)

2.01Buildout Land Use Analyses (all related tasks) - Priority 1 8 12 20 4,796 $ 4,796 $ Subtotal, Task 2 (hours) 0 0 0 0 0 0 0 0 0 8 0 12 0 0 0 0 0 0 0 0 0 20 Subtotal, Task 2 ($) 2,384 $ 2,412 $ 4,796 $ 4,796 $ Task3 Sewer System Evaluation (Optional Tasks)

3.01Buildout Land Use Analyses (all related tasks) - Priority 1 4 2 6 8 20 4,852 $ 4,852 $

3.02Flow Monitoring Field Work - Priority 2 4 12 24 40 9,188 $ 37,000$ 40,700$ 49,888 $

3.03Potholing (10) - Priority 2 4 8 12 2,612 $ 33,000$ 36,300$ 38,912 $

3.04Develop Hydraulic Model - Priority 2 24 40 120 8 192 45,104 $ 45,104 $

3.05Decision Point B Workshop - Priority 2 8 4 16 4 8 40 10,228 $ 10,228 $ Subtotal, Task 3 (hours) 0 36 4 26 52 154 16 0 8 0 0 8 0 0 0 0 0 0 0 0 0 304 Subtotal, Task 3 ($) 11,664$ 968 $ 6,526$ 14,560$ 30,954$ 3,696$ 2,008 $ 1,608 $ 71,984 $ 37,000$ 33,000 $ 77,000$ 148,984$ Task 4 Stormwater System Evaluation (Optional Tasks - Priority 2)

4.01 H/H Model and Prepare Draft Stormwater and Flood
Control TM - Priority 2 24 4 2 50 8 2 90 21,528 $ 21,528 $

4.02 Stormwater and Flood Control Decision Point A Workshop (In-Person) - Priority 2 12 2 4 16 4 2 40 10,018 $ 10,018 $

4.03Develop Final Stormwater and Flood Control System
Infrastructure Improvements - Priority 2 16 2 4 30 8 2 6 68 16,652 $ 16,652 $ Subtotal, Task 4 (hours) 0 52 8 10 0 96 12 2 16 0 0 0 0 0 2 0 0 0 0 0 0 198 Subtotal, Task 4 ($) 16,848$ 1,936$ 2,510$ 19,296$ 2,772$ 596$ 4,016$ 224 $ 48,198 $ 48,198 $ Task5 Geotechnical Evaluation (Optional Task - Priority 2)

5.01Kickoff and PM - Priority 2 0 3,670$ 4,037$ 4,037 $

5.02 Gather and Review Geotechnical Documents, Workshop - Priority 2 4 4 8 2,300 $ 43,570$ 47,927$ 50,227 $

5.03Geotechnical Report Chapter - Priority 2 4 8 12 3,304 $ 3,340$ 3,674$ 6,978 $ Subtotal, Task 5 (hours) 0 8 0 12 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20 Subtotal, Task 5 ($) 2,592$ 3,012 $ 5,604 $ 50,580 $ 55,638 $ 61,242$ Task6 Roads Evaluation (Optional Task - Priority 1)

6.01Additional 24 Pavement Cores - Priority 1 10 10 20 3,360 $ 32,010$ 35,211$ 38,571 $ Subtotal, Task 6 (hours) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 10 0 0 20 Subtotal, Task 6 ($) 1,930 $ 1,430$ 3,360 $ 32,010$ 35,211 $ 38,571$ Task 7 Roads Evaluation (Optional Supplement for entire System - Priority 2)

7.01Kickoff Meeting and PM - Priority 2 0

7.02Database Review and Centerline Shape File - Priority 2 1 2 3 826 $ 826 $

7.03Perform Automated Pavement Condition Survey - Priority 2 0 22,425$ 24,668$ 24,668 $

7.04Pavement Deflection Testing - Priority 2 16 16 3,088 $ 12,000$ 13,200$ 16,288 $

7.05GPR Testing and Analysis - Priority 2 12 8 20 3,460 $ 11,500$ 12,650$ 16,110 $

7.06Pavement Coring - Priority 2 16 16 32 5,376 $ 58,400$ 64,240$ 69,616 $

7.07Pavement Analysis and Design - Priority 2 0

7.08 1st Draft Roads Chapter and Workshop (Supplement to incorporate Optional Items) - Priority 2 4 4 16 8 24 2 58 13,622 $ 13,622 $ Subtotal, Task 7 (hours) 0 5 0 6 0 0 0 0 0 0 0 0 0 0 0 16 8 68 24 2 0 129 Subtotal, Task 7 ($) 1,620$ 1,506 $ 3,968 $ 2,512$ 13,124$ 3,432$ 210$ 26,372 $ 104,325$ 114,758 $ 141,130 $ Task8 Dry Utility Systems (Optional Tasks - Priority 1)

8.01Kickoff Meeting 0

8.02Coordination with Utility Companies - Priority 1 8 4 12 30 54 12,602 $ 12,602 $

8.031st Draft MIIA Technical Report Chapter - Priority 1 4 4 8 12 4 32 7,132 $ 7,132 $ Subtotal, Task 8 (hours) 0 12 8 20 0 42 0 0 0 0 0 0 0 0 4 0 0 0 0 0 0 86 Subtotal, Task 8 ($) 3,888$ 1,936$ 5,020$ 8,442 $ 448 $ 19,734 $ 19,734 $ Task 9 MIIA Technical Report and Presentations (Optional Tasks - Priority 1)

9.01Public Meeting and Presentations (Optional - Priority 1) 16 8 16 40 11,136 $ 11,136 $ Subtotal, Task 9 (hours) 0 16 8 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40 Subtotal, Task 9 ($) 5,184$ 1,936$ 4,016$ 11,136 $ 11,136 $ Task10 Contingency (Optional)

10.01Additional Services requested by City/District (Optional) 0 75,000 $ 75,000$ Subtotal, Task 10 (hours) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subtotal, Task 10 ($) 75,000 $ 75,000$ TOTAL (hours) 0 135 30 98 52 292 28 2 24 8 0 28 4 0 7 16 8 78 34 2 0 846 TOTAL ($) 43,740$ 7,260$ 24,598$ 14,560$ 58,692$ 6,468$ 596$ 6,024$ 2,384$ 5,628 $ 980$ 784 $ 3,968$ 2,512$ 15,054$ 4,862$ 210$ 198,320 $ 37,000$ 136,335$ 50,580$ 33,000$ 282,607$ 75,000$ 555,927$ Labor

(Effective August 1, 2022 through December 31, 2022)*

POSITIONS

ENGINEERING
Principal/Vice President
$328
Engineer/Scientist/Geologist Manager I / II
$310
/
$324
Principal Engineer/Scientist/Geologist I / II
$280
/
$298
Senior Engineer/Scientist/Geologist I / II
$251
/
$264
Associate Engineer/Scientist/Geologist I / II
$215
/
$231
Engineer/Scientist/Geologist I / II
$173
/
$201
Engineering Aide
$101
Field Monitoring Services
$93
Administrative I / II / III / IV
$89
/
$112
/
$134
/
$148

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II
$322
/
$324
Principal Tech Specialist I / II
$296
/
$306
Senior Tech Specialist I / II
$271
/
$283
Senior GIS Analyst
$245
GIS Analyst
$232
Technical Specialist I / II / III / IV
$173
/
$197
/
$221
/
$247
Technical Analyst I / II
$124
/
$148
Technical Analyst Intern
$100
Cross-Connection Control Specialist I / II / III / IV
$129
/
$140
/
$157
/
$175
CAD Manager
$195
CAD Designer I / II
$151
/
$171

CONSTRUCTION MANAGEMENT
Senior Construction Manager
$313
Construction Manager I / II / III / IV
$191
/
$205
/
$217
/
$275
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $167
/
$185
/
$207
/
$215
Apprentice Inspector
$151
CM Administrative I / II
$81
/
$109
Field Services
$215
2022 Billing Rate Schedule

LABOR CHARGES
(DOLLARS PER HOUR)
■
Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■
Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. ■
The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■
Subconsultants will be billed at actual cost plus 10%.
■
Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. ■
A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually

(Effective August 1, 2022 through December 31, 2022)*
Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box
$270
/
day
Aquacalc / Pygmy or AA Flow Meter
$28
/
day
Emergency SCADA System
$35
/
day
Gas Detector
$80
/
day
Generator
$39
/
day
Hydrant Pressure Gauge
$10
/
day
Hydrant Pressure Recorder, Impulse (Transient)
$55
/
day
Hydrant Pressure Recorder, Standard
$40
/
day
Low Flow Pump Controller
$75
/
day
Powers Water Level Meter
$32
/
day
Precision Water Level Meter
$19
/
day
Stainless Steel Wire per foot
$0.03
/
day
Storage Tank
$15
/
day
Sump Pump
$24
/
day
Transducer Components (per installation)
$23
/
day
Trimble GPS – Geo 7x
$220
/
day
Tube Length Counter
$22
/
day
Turbidity Meter
$22
/
day
Vehicle
$10
/
day
Water Flow Probe Meter
$20
/
day
Water Quality Meter
$27
/
day
Water Quality Multimeter
$185
/
day
Well Sounder
$30
/
day

BILLING RATES
2022 Billing Rate Schedule
* This schedule is updated annually