Contract for Mare Island
Infrastructure Assessment
Presented by:
Gillian Hayes, Assistant City Manager
Michael Nimon, Economic Development
Director
Mare Island Infrastructure Assessment
Background (MIIA)
• City /VFWD staff identified need for MIIA (2020)
• Oct 2020 grant submitted to U.S. Dept. of
Commerce EDA requesting $960K
• Sept 2021- Grant awarded $960K
• Mare Island Company $300K match
• City/VFWD Staff $240K match
MIIA Goals
• Critical to supporting public and
private sector investments
• Assess conditions to inform City,
VFWD and developers of
repair/replace costs
• Inform feasibility of
development
• Mare Island key to development
and job growth in region
RFP Evaluation Process
• Jun 2022 - RFP released
• Jul 2022 - 3 proposals from qualified firms
• City/VFWD Staff evaluation team:
Reviewed scopes, qualifications, costs, and conducted in person interviews with the 3 respondents
• Highest ranked firm – West Yost
• City/VFWD team negotiated scope/fees for the
proposal with WY prior to bringing proposed
Contract to City Council for consideration
West Yost – Project Assets
• Similar project experience
o Wastewater and Drainage Sump Station Facilities
Assessment (City of Sacramento)
o Campus Infrastructure Master Plan (UC Berkeley)
o Water & Sewer Master Plan Update (City of Livermore)
• Strong Team & Subs with knowledge of City
• Flexibility, Timeline and Budget
• Multiple optional tasks, per available funds
• Prior work on Mare Island includes:
o VFWD, Peer Review of New Storm System Model for
Mare Island
Scope and Costs
• Desk review of existing
information (previous studies)
• Onsite field assessment
• MIIA Technical Final Report and
Presentations (end of 2023)
• $1.26M for the base contract
o Option to increase by up to
$556K
o Optional tasks and budget
would return for City Council
approval
Benefits of MIIA project
• City/VFWD staff teams
working with WY through
project development
o Collaborative Project
Management
• Comprehensive
infrastructure assessment
o Technical Report to
inform development
and planning
o Road map for future
development
Next Steps
• Nov 2022 - Contract award
• Dec 2022 - Kick off meeting
• Jan - Jul 2023 – Info. gathering
• Jul - Sept 2023 - Public
outreach & info sharing
• Sept - Nov 2023 draft reports
• Jan 2024 - Final Technical
Document and report back to
City Council
Staff Recommendation:
• Approve Professional
Services Agreement for the
Mare Island Infrastructure
Assessment project
• Consulting Firm: West Yost
• Contract not to exceed
$1.26M
• Term: One year, with one-
year extension
CONTACT(S)
Gillian Hayes, Assistant City Manager
[email protected]