Hybrid Options are available for members of the public to participate. To participate remotely:
https://ZoomRegular.CityofVallejo.net
Option to join by phone:
Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
Press *9 to digitally raise your hand from the phone
For additional instructions on how to speak during public comment, please visit, www.cityofvallejo.net/publiccomment
VALLEJO CITY COUNCIL
REGULAR MEETING – 7:00 PM
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
JANUARY 10, 2023
NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom.
City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.
PUBLIC COMMENT: Members of the Public may provide public comments during the City Council Meeting in person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833.
For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City website: www.cityofvallejo.net/Streaming • Join the Zoom webinar:https://ZoomRegular.Cityofvallejo.net
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. PRESENTATIONS AND COMMENDATIONS
A. INTRODUCTION OF NEW EMPLOYEES
6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda,if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. ADOPT RESOLUTION CONFIRMING AND CONSENTING TO COUNCIL
APPOINTMENTS TO VARIOUS COMMISSIONS, BOARDS AND
COMMITTEES FOR THE YEAR 2022 AND DISCUSSION REGARDING AD-
HOC SUBCOMMITTEES AND PROVIDE DIRECTION ON WHETHER TO
CREATE ADDITIONAL STANDING OR AD HOC COMMITTEES
Recommendation: Adopt a resolution consenting to and confirming various appointments to Commissions, Boards and Committees for 2023.
Contact: Dawn G. Abrahamson, City Clerk, (707) 648-4528 [email protected]
C. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR (FY) 2022-23
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
BUDGET TO INCREASE REVENUE AND EXPENDITURES BY $1,080,266 (STEP TWO OF TWO)
Recommendation: Adopt a Resolution to amend the Fiscal Year (FY) 2022-23 Community Development Bock Grant (CDBG) Program Budget to increase the revenue and expenditure budgets by $1,080,266, and reauthorize funding for projects and activities in progress.
Contact: Gillian Hayes, Assistant City Manager (707) 648-4576 [email protected]
D. ADOPT A RESOLUTION TO APPROVE A SECOND AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT FOR BOLT STAFFING SERVICE, INC.
Recommendation: Adopt a resolution authorizing the City Manager to execute a Second Amendment to the Consultant and Professional Services Agreement with Bolt Staffing Service, Inc. for temporary staffing services compensation by $700,000, to an amount not to exceed $1,000,000.
Contact: Rachel Ferguson, Human Resources Director (707) 649-4852 [email protected]
E. ADOPT A RESOLUTION TO APPROVE A SECOND AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT FOR
COOPERATIVE PERSONNEL SERVICES, DBA CPS HR CONSULTING
Recommendation: Adopt a resolution authorizing the City Manager to execute a Second Amendment to the Consultant and Professional Services Agreement (23-HR015) with CPS HR Consulting for Recruitment Assistance Services by $60,000 to an amount not to exceed $110,000.
Contact: Rachel Ferguson, Human Resources Director (707) 648-4852 [email protected]
9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420. In person speakers will be recognized first.
A. ADOPT A RESOLUTION APPROVING THE FINAL MEMORANDUM OF
UNDERSTANDING WITH CONFIDENTIAL, ADMINISTRATIVE,
MANAGERIAL, AND PROFESSIONAL
ASSOCIATION (CAMP)
Recommendation: Adopt a resolution approving the attached final Memorandum of Understanding between the City of Vallejo and CAMP.
Contact: Rachel Ferguson, Human Resources Director (707) 649-4852 [email protected]
B. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A SIDE LETTER OF AGREEMENT APPROVAL BETWEEN THE
CITY OF VALLEJO AND THE VALLEJO POLICE OFFICERS'
ASSOCIATION
Recommendation: Adopt a resolution authorizing the City Manager to execute a side letter of agreement to the amended 2019 Tentative Agreement between the City of Vallejo and the Vallejo Police Officers’ Association for Master Officer Program pay to become pensionable compensation.
Contact: Rachel Ferguson, Human Resources Director (707) 648-4363 [email protected]
10. INFORMATION CALENDAR
11. CITY MANAGER’S REPORT
12. CITY ATTORNEY’S REPORT
13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
15. ADJOURNMENT
___________________________________________________________________________________________
ADDITIONAL CITY INFORMATION
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Dated: Thursday, January 5, 2023
Robert H. McConnell, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Vallejo City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 12:00 p.m., Thursday, January 5, 2023.
Dated: Thursday, January 5, 2023
Dawn G. Abrahamson, City Clerk
ACTION ITEM 8.B.
DATE: January 10, 2023
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT RESOLUTION CONFIRMING AND CONSENTING TO COUNCIL
APPOINTMENTS TO VARIOUS COMMISSIONS, BOARDS AND COMMITTEES FOR THE YEAR 2022 AND DISCUSSION REGARDING AD-HOC SUBCOMMITTEES AND
PROVIDE DIRECTION ON WHETHER TO CREATE ADDITIONAL STANDING OR AD
HOC COMMITTEES
RECOMMENDATION
Adopt a resolution consenting to and confirming various appointments to Commissions, Boards and Committees for 2023.
REASONS FOR RECOMMENDATION
Pursuant to Vallejo Municipal Code Section 2.02.350D, appointments to boards, commissions and committees shall be considered and acted upon by the City Council in open public meetings of the council, unless otherwise permitted by law. Pursuant to 2.02.350E, the Mayor is authorized to make appointments, with the consent of the City Council, to committees composed solely of councilmembers and to special ad hoc committees of limited duration of purpose. Additional sources of authority, as cited in the attachment to the resolution, may provide for the mayoral appointments to other boards and bodies. The Mayor undertakes a review of mayoral appointments at the beginning of each calendar year.
BACKGROUND AND DISCUSSION
Annually, the Mayor reviews the appointment of councilmembers to various boards, commissions, committees and liaison positions. Based on the Mayor's review, the attached list of appointments for calendar year 2023 is submitted for the City Council's consideration and consent. Appointments shall continue until a successor is duly appointed.
Council liaisons are assigned to each of the various City commissions, boards and committees and other bodies, including designating a representative to County, Regional and State Boards and Commissions and other agencies to serve as board members and delegates as a means of furthering the City's interests.
In addition to the normal boards, commissions and committees, the City Council previously created several Ad-Hoc subcommittees. Ad-Hoc Subcommittees are created with a limited duration and purpose. These former Ad-Hoc Subcommittees have expired. If the Council wishes to re-establish these ad-hoc committees as standing committees ( without a limited duration and purpose) or re-constitute them as Ad-Hoc Committees and identify a new limited purpose and duration, Council will need to direct staff to return at a later date. The former Ad-Hoc Subcommittees are: Charter Review, Waterfront Arts Walk, Animal Control Services, Solid Waste, and Marijuana.
FISCAL IMPACT
There is no fiscal impact in the filling of vacancies on standing committees.
ENVIRONMENTAL REVIEW
Date: January 10, 2023
Subject: ADOPT RESOLUTION CONFIRMING AND CONSENTING TO COUNCIL
APPOINTMENTS TO VARIOUS COMMISSIONS, BOARDS AND COMMITTEES FOR THE YEAR 2022 AND DISCUSSION REGARDING AD-HOC SUBCOMMITTEES AND
PROVIDE DIRECTION ON WHETHER TO CREATE ADDITIONAL STANDING OR
AD HOC COMMITTEES
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. 2023 Resolution Making Commission Committee Appointments CAO Stamp
2. 2023 Council Appointments minus ad-hoc committees_011023
CONTACT
Dawn G. Abrahamson, City Clerk, (707) 648-4528
[email protected]
RESOLUTION NO. 23-___ N.C.
MAKING COUNCIL APPOINTMENTS TO VARIOUS COMMISSIONS,
BOARDS AND COMMITTEES FOR 2023
WHEREAS, pursuant to Vallejo Municipal Code Section 2.02.350 D, appointments to boards, commissions and committees shall be considered and acted upon by the Council in open public meetings of the Council, unless otherwise permitted by law; and WHEREAS, pursuant to Vallejo Municipal Code section 2.02.350 E, the Mayor is authorized to make appointments to committees and sub-committees composed solely of Council members and to special ad hoc committees of limited duration of purpose with the consent of the City Council; and
WHEREAS, a Council liaison is assigned to each of the various City commissions, boards and committees and other bodies; and
WHEREAS, it is necessary to designate the City of Vallejo representative to various County, regional and statewide boards and commissions and other agencies to serve as board members, members and delegates as a means of furthering the City's interests; and WHEREAS, it is necessary to nominate a City of Vallejo representative on advisory committees of other public entities for the appointment by the Board of such public entities.
NOW, THEREFORE, BE IT RESOLVED that the attached list of appointments, incorporated herein by reference, for calendar year 2023 are hereby made, consented to and confirmed as applicable.
BE IT FURTHER RESOLVED that said appointments shall continue until a successor is duly appointed.
Adopted by the City Council of the City of Vallejo at a regular meeting held on January 10, 2023 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. McCONNELL, MAYOR
ATTEST:
_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
COUNCIL APPOINTMENTS-2023
January 10, 2023
1 COUNCIL LIAISON APPOINTMENTS TO CITY COMMISSIONS/BOARDS/COMMITTEES
NAME OF COMMISSION,
BOARD OR COMMITTEE COUNCIL LIAISON NUMBER OF
APPOINTMENTS MEETING INFORMATION
ARCHITECTURAL
HERITAGE & LANDMARK
COMMISSION
BREGENZER ONE
3RD THURSDAY MONTHLY
6:30 P.M.
CITY COUNCIL CHAMBERS
BEAUTIFICATION
COMMISSION VERDER-ALIGA ONE
1st WEDNESDAY 6:00 P.M.
BI-MONTHLY
CITY COUNCIL CHAMBERS
CIVIL SERVICE
COMMISSION MATULAC ONE
2ND MONDAY MONTHLY
5:15 P.M.
CITY COUNCIL CHAMBERS
CODE ENFORCEMENT
APPEALS BOARD LOERA-DIAZ ONE
4TH THURSDAY 6:00 P.M.
MONTHLY
CITY COUNCIL CHAMBERS
COMMISSION ON CULTURE
AND THE ARTS ARRIOLA ONE
4th MONDAY 6:00 P.M.
MONTHLY
CITY COUNCIL CHAMBERS
DESIGN REVIEW BOARD PALMARES ONE
2ND THURSDAY MONTHLY
7:00 P.M.
CITY COUNCIL CHAMBERS
ECONOMIC VITALITY
COMMISSION LOERA-DIAZ ONE
2ND WEDNESDAY BI-MONTHLY- AS
NEEDED 6:00 P.M.
CITY COUNCIL CHAMBERS
HOUSING & COMMUNITY
DEVELOPMENT
COMMISSION
BREGENZER ONE
1ST THURSDAY 7:00 P.M.
MONTHLY
CITY COUNCIL CHAMBERS
HUMAN RELATIONS
COMMISSION MATULAC ONE
4TH WEDNESDAY IN THE MONTHS
OF JANUARY, APRIL, JULY &
OCTOBER AS NEEDED
6:00 P.M.
CITY COUNCIL CHAMBERS
MARINA ADVISORY
COMMITTEE ARRIOLA ONE
1ST THURSDAY QUARTERLY
5:00 P.M.
CITY COUNCIL CHAMBERS
MCCUNE COLLECTION
COMMISSION VERDER-ALIGA ONE 1st MONDAY BI-MONTHLY 5:00 P.M.
CITY COUNCIL CHAMBERS
PLANNING COMMISSION PALMARES ONE
1ST & 3RD MONDAY MONTHLY
7:00 P.M.
CITY COUNCIL CHAMBERS
SISTER CITY COMMISSION BREGENZER ONE
3RD MONDAY 5:30 P.M.
BI-MONTHLY
SISTER CITY RM JFK LIBRARY
PARTICIPATORY
BUDGETING STEERING
COMMITTEE
ARRIOLA
LOERA-DIAZ TWO
3RD WEDNESDAY 6:30 P.M.
MONTHLY
COUNCIL CHAMBERS
SURVEILLANCE ADVISORY
BOARD ARRIOLA ONE
3rd THURSDAY 6:00 P.M.
MONTHLY
VALLEJO ROOM UNLESS COUNCIL
CHAMBERS IS AVAILABLE
COUNCIL APPOINTMENTS-2023
January 10, 2023
2 COUNCIL LIAISON APPOINTMENTS TO COMMUNITY BASE ORGANIZATIONS,
COUNTY/REGIONAL/INTER-AGENCY/STATE COMMITTEES/BOARDS
NAME OF AGENCY COUNCIL LIAISON NUMBER OF
APPOINTMENTS MEETING INFORMATION
CENTRAL CORE
RESTORATION CORP.
(CCRC)
LOERA-DIAZ ONE
2ND THURSDAY 4:30 P.M.
301 GEORGIA STREET, SUITE 290
VALLEJO CA
COMMUNITY ARTS
FOUNDATION ARRIOLA ONE 4TH WEDNESDAY 7:00 P.M.
FIGHTING BACK
PARTNERSHIP VERDER-ALIGA ONE 1ST THURSDAY 6:00 P.M.
3RD FLOOR, JFK LIBRARY
HUMANE SOCIETY OF
NORTH BAY
MATULAC
PALMARES TWO MEETINGS AS NEEDED
SENIOR CITIZENS COUNCIL ARRIOLA ONE
2ND MONDAY OF JANUARY & JUNE
12:30 – 2:00 P.M.
DOUGLAS SENIOR CENTER
SOLANO COUNTY FAIR
ASSOCIATION BREGENZER ONE
2ND WEDNESDAY 6:15 P.M.
SOLANO COUNTY FAIRGROUNDS
900 FAIRGROUNDS DRIVE
TRAVIS REGIONAL ARMED
FORCES COMMITTEE VERDER-ALIGA ONE 3rd MONDAY 8:00 A.M. BREAKFAST
DELTA BREEZE CLUB TRAVIS AFB
VALLEJO CONVENTION AND
VISITORS BUREAU LOERA-DIAZ ONE 3rd WEDNESDAY 3:30 P.M.
CHAMBER OF COMMERCE OFFICE
VALLEJO GOLF CLUB VERDER-ALIGA ONE 2ND THURSDAY 7:00 P.M.
BLUE ROCK SPINGS BOARD ROOM
VALLEJO FIRST CORP
(formerly Vallejo Main Street
Board of Directors)
PALMARES ONE
2nd THURSDAY 5:45 P.M.
(frequency of meetings TBD)
235-237 GEORGIA STREET
(Beeman Building)
1st Floor Conference Room
CITY/SCHOOLS TASK
FORCE
LOERA-DIAZ
MATULAC TWO
COUNCIL APPOINTMENTS-2023
January 10, 2023
3 APPOINTMENTS TO CITY COUNCIL STANDING COMMITTEES
NAME OF COUNCIL
COMMITTEE MEMBERS NUMBER OF
APPOINTMENTS MEETING INFORMATION
INTER-AGENCY
COMMITTEE
MAYOR
MCCONNELL
(VFWD REP)
ARRIOLA
PALMARES
MAYOR + TWO
4TH MONDAY 6:00 P.M.
CITY MANAGER’s CONFERENCE
ROOM, 3rd Floor
CITY HALL
ISLAND ENERGY ADVISORY
COMMITTEE PALMARES MAYOR MEETINGS AS NEEDED
MARE ISLAND COMMITTEE
MAYOR
MCCONNELL
MATULAC
PALMARES
THREE MEETINGS AS NEEDED
MARINA COMMITTEE
ARRIOLA
BREGENZER
PALMARES
THREE MEETINGS AS NEEDED
PUBLIC SAFETY
COMMITTEE
BREGENZER
PALMARES TWO MEETINGS AS NEEDED
LAKES WATER SYSTEM
SUB-COMMITTEE
MAYOR
MCCONNELL
VERDER-ALIGA
TWO MEETINGS AS NEEDED
COUNCIL APPOINTMENTS-2023
January 10, 2023
4 APPOINTMENTS TO COUNTY/REGIONAL/INTER-AGENCY/STATE COMMITTEES/BOARDS
AND OTHER BODIES
NAME OF AGENCY COUNCIL
REPRESENTATIVE
NUMBER OF
APPOINTMENTS NOTES MEETING
INFORMATION
ASSOCIATION OF
BAY AREA
GOVERNMENTS –
GENERAL
ASSEMBLY
MAYOR
MCCONNELL
BREGENZER
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
DELEGATE AND
ALTERNATE
MEETS TWICE A
YEAR SPRING/FALL
LEAGUE OF
CALIFORNIA CITIES
– GENERAL
ASSEMBLY
MAYOR
MCCONNELL
BREGENZER
(1st Alt)
VERDER-ALIGA
(2nd Alt)
ONE + TWO
ALTERNATES
BYLAWS REQUIRE
COUNCIL APPOINTS
DELEGATE AND TWO
ALTERNATES
AS SET BY LEAGUE
LEAGUE OF
CALIFORNIA CITIES
– NORTH BAY
DIVISION
BREGENZER
VERDER-ALIGA
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
REPRESENTATIVE
AND ALTERNATE
QUARTERLY
MEETINGS
PLACE AND TIME
TBA
SOLANO COUNTY
MAYOR’S
COMMITTEE
MAYOR
MCCONNELL MAYOR
COMPRISED OF ALL
MAYORS – HAS BEEN
ON LIST IN PAST,
BUT PROBABLY
SHOULD BE
REMOVED
3RD WEDNESDAY
6:00 P.M.
SUISUN
SOLANO STATE
PARKS COMMITTEE PALMARES ONE
COUNCIL
APPOINTED ONE
MEMBER ON 9/10/13
TO REPRESENT CITY
OF VALLEJO
MEETINGS AS
NEEDED
SOLANO 360
IMPLEMENTATION
COMMITTEE
MAYOR
MCCONNELL
BREGENZER
VERDER-ALIGA
(alt, if needed)
TWO MEETINGS AS
NEEDED
MCE CLEAN
ENERGY BOARD
PALMARES
MATULAC (ALT) ONE + ALT.
COUNCIL APPOINTS
TO REPRESENT CITY
OF VALLEJO
3rd THURSDAY OF
THE MONTH ON A
QUARTERLY BASIS
OR AS NEEDED
TRIPARTITE
ADVISORY BOARD MATULAC ONE
ADVISORY TO
SOLANO COUNTY
JPA FOR
HOMELESSNESS
QUARTERLY - 4TH
MONDAY IN JAN,
APR, JULY,& OCT. 2-
4 P.M., FAIRFIELD
COMMUNITY
CENTER
COUNCIL APPOINTMENTS-2023
January 10, 2023
5 APPOINTMENTS TO COUNTY/REGIONAL/INTER-AGENCY/STATE COMMITTEES/BOARDS
NAME OF AGENCY COUNCIL
REPRESENTATIVE
NUMBER OF
APPOINTMENTS NOTES MEETING
INFORMATION
SOLANO COUNTY
TRANSPORTATION
AUTHORITY
MAYOR
MCCONNELL
BREGENZER
(ALTERNATE)
ONE +
ALTERNATE
BYLAWS REQUIRE
BOARD TO BE
COMPRISED OF THE
MAYOR OF THE
SEVEN CITIES, OR A
COUNCIL MEMBER
APPOINTED BY THE
MAYOR OR THE CITY
COUNCIL AS AN
ALTERNATE
2ND WEDNESDAY
6:00 P.M.
TRANSPORATATION
OFFICE
1 HARBOR CENTER,
SUITE 130, SUISUN
SOLANO COUNTY
TRANSIT
(SOLTRANS)
BOARD
MAYOR
MCCONNELL
ARRIOLA
MATULAC
(ALTERNATE)
TWO MEMBERS
+ ONE
ALTERNATE
TWO COUNCIL
MEMBERS + ONE
ALTERNATE FROM
BENICIA AND
VALLEJO + SOLANO
COUNTY MTC REP +
ONE NON-VOTING
STA REP
3RD THURSDAY
4:00 P.M.
VALLEJO CITY
COUNCIL
CHAMBERS OR
BENICIA CITY
COUNCIL
CHAMBERS
SOLANO COUNTY
WATER AGENCY
BOARD
MAYOR
MCCONNELL
LOERA-DIAZ
(ALTERNATE)
MAYOR +
ALTERNATE
MAYOR IS BOARD
MEMBER BY
STATUTE AND
COUNCIL APPOINTS
ALTERNATE
2ND THURSDAY
7:00 P.M.
SOLANO IRRIGATION
DISTRICT OFFICE
509 ELMIRA RD.,
VACAVILLE
SOLANO
ECONOMIC
DEVELOPMENT
CORPORATION
LOERA-DIAZ ONE COUNCIL APPOINTS
BOARD MEMBERS
4TH THURSDAY
9:00 A.M.
BI-MONTHLY
JELLY BELLY
FACTORY
1 JELLY BELLY
LANE, FAIRFIELD
SOLANO WATER
AUTHORITY BOARD
MAYOR
MCCONNELL
LOERA-DIAZ
(ALTERNATE)
MAYOR +
ALTERNATE
COUNCIL APPOINTS
BOARD MEMBER
AND ALTERNATE
MEETS AS NEEDED
SOLANO IRRIGATION
DISTRICT OFFICE
508 ELMIRA RD,
VACAVILLE
SOLANO OPEN
SPACE (SOS)
VERDER-ALIGA
ARRIOLA
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
BOARD MEMBER
AND ALTERNATE
2ND MONDAY
7:00 P.M.
QUARTERLY
PLACE: TBA
VALLEJO-NAPA
SOLID WASTE
MANAGEMENT
MAYOR
MCCONNELL
ARRIOLA
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
BOARD MEMBER
AND ALTERNATE
1ST THURSDAY
9:00 A.M.
AMERICAN CANYON
CITY HALL
4381 BROADWAY ST,
SUITE 201
VALLEJO BUSINESS
EDUCATION
ALLIANCE
VERDER-ALIGA
LOERA-DIAZ
(ALTERNATE)
ONE +
ALTERNATE
COUNCIL APPOINTS
BOARD MEMBER
AND ALTERNATE
COUNCIL APPOINTMENTS-2023
January 10, 2023
6 NAME OF AGENCY COUNCIL
REPRESENTATIVE
NUMBER OF
APPOINTMENTS NOTES MEETING
INFORMATION
MULTI-
JURISDICTIONAL
HOMELESS TWO
BY TWO
SUBCOMMITTEE &
REGIONAL
HOMELESS
WORKGROUP
LOERA-DIAZ
VERDER-ALIGA TWO MEMBERS COUNCIL APPOINTS
TWO MEMBERS
SUBCOMMITTEE
(2x2)
MONTHLY, SUBJECT
TO CHANGE
WORKGROUP
BI-WEEKLY,
THURSDAYS, 3-4
P.M., SUBJECT TO
CHANGE
NAPA-SOLANO
AREA AGENCY ON
AGING OVERSIGHT
BOARD
ARRIOLA
VERDER-ALIGA
(ALTERNATE)
ONE MEMBER
COUNCIL
APPOINTMENTS
BOARD MEMBER
AND ALTERNATE
4TH MONDAY
10 A.M. – 12 P.M.
HELD
ALTERNATIVELY IN
NAPA COUNTY &
SOLANO COUNTY
BOARD OF
SUPERVISORS
CHAMBERS
CONSENT CALENDAR 8.C.
DATE: January 10, 2023
TO: Mayor and Members of the City Council
FROM: Gillian Hayes, Assistant City Manager
Guy L. Ricca, Temporary Senior Community Development Analyst SUBJECT: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR (FY) 2022-23 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM BUDGET TO INCREASE REVENUE AND EXPENDITURES BY $1,080,266 (STEP TWO OF TWO)
RECOMMENDATION
Adopt a Resolution to amend the Fiscal Year (FY) 2022-23 Community Development Bock Grant (CDBG) Program Budget to increase the revenue and expenditure budgets by $1,080,266, and reauthorize funding for projects and activities in progress.
REASONS FOR RECOMMENDATION
The City benefits from its use of CDBG Program funds. By reauthorizing the funding for activities in progress or not yet underway, the City is assisted in accomplishing its affordable housing and community development objectives. The federal government requires the City to expend CDBG Program funds in a timely manner. If the City fails to do so, these funds are recaptured.
BACKGROUND AND DISCUSSION
On June 28, 2022, the City Council approved FY 2022-23 CDBG Program activities, for the period beginning July 1, 2022 and ending June 30, 2023. Some of the activities completed in the previous fiscal year (2021-22) are completed and may be closed out. Other activities may be in progress or are not yet underway, and may be carried over. Funds for some activities may be reallocated, if an activity does not proceed for any reason. The revised and proposed FY 2022-23 CDBG Program Budget is attached. This is the second and final step of the process to reauthorize funding for projects and activities in progress.
This item was reviewed and recommended for City Council approval by the Housing and Community Development Commission (HCDC) on November 3, 2022. Staff provided a notice of intent to the City Council on December 20, 2022, the first step in amending the FY 2022-23 CDBG Program Budget.
The HCDC and staff's primary amendment proposed to the CDBG Program Budget is the reallocation of $405,916 in prior year funds to the Navigation Center Project, which requires additional funding in order for construction to be completed.
FISCAL IMPACT
The net effect of the recommendation is to increase the City's CDBG Program revenue and expenditure budgets by $1,080,266 in prior year funds, and to reauthorize or reallocate funding in FY 2022-23 for CDBG Program projects and activities that are in progress, or are not yet underway.
As these are federal funds, there would be no impact to the City of Vallejo's General Fund.
ENVIRONMENTAL REVIEW
Date: January 10, 2023
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR (FY) 2022-23 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM BUDGET TO INCREASE REVENUE AND EXPENDITURES BY $1,080,266 (STEP TWO OF TWO)
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution for FY 2022-23 CDBG Program Budget Amendment
2. FY 2022-23 CDBG Program Budget Amendment
CONTACT
Gillian Hayes, Assistant City Manager (707) 648-4576
[email protected]
RESOLUTION NO. ______N.C.
AMENDING THE FISCAL YEAR (FY) 2022-23 CDBG PROGRAM
EXPENDITURE BUDGET
WHEREAS, on June 28, 2022, the City Council adopted a Budget for the Fiscal Year (FY) 2022-23 federal Community Development Block Grant (CDBG) Program; and WHEREAS, City Charter Section 703 requires that available funds not included in the Budget may be appropriated by the City Council after giving one week’s notice of intention to do so; and
WHEREAS, staff is proposing that the CDBG Program expenditure budget be increased by $1,080,266 in prior year funds not automatically carried over, as set forth in Figure 1 of this Resolution; and
WHEREAS, on December 20, 2022, the City Council provided a Notice of Intention to amend the FY 2022-23 CDBG Program Budget; and
WHEREAS, the City Council has considered the report and recommendations of the City Manager on the Budget amendment and has determined that the Budget amendment is both fair and appropriate.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF VALLEJO DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The Council of the City of Vallejo, pursuant to Charter Section 703, hereby amends the City’s CDBG Program (Fund 101) Budget for FY 2022-23, by changing certain expenditure appropriations, as set forth in Figure 1 of this Resolution, which is by this reference incorporated herein; and Section 2.The Council of the City of Vallejo hereby authorizes the City Manager or his designees to prepare and execute written Agreements and Amendments as may be necessary with subrecipient agencies and developers receiving FY 2022-23 CDBG Program funds.
Adopted by the City Council of the City of Vallejo at a regular meeting held on January 10, 2023, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CITY OF VALLEJO
CDBG PROGRAM BUDGET AMENDMENT, FY 2022-23, FIGURE 1
Unspent Automatic
Entitlement Revised Carryover - Carryover Total
FY 2021-22 FY 2021-22 Balanc(IDIS)[2] FY 2022-23 Existing P. O. Proposed in Proposed Proposed Total CDBG Program Activities Original Budget Final Budget [1] 6/30/2022 Budget [3] or Agreement Current Action Reallocation [4] Adjustment Proposed Budget
A B C D E F GI J K
(D-F) (G+H+I) (E+F+J)
Program Administration 213,143$ 220,143$ 1,241 $ 209,831$ 2,968 $ (1 ,727)$ (1 ,241)$ (2,968)$ 209,831$ (101-2102-463.xx-xx)
Staff Project Delivery 4,339 4,339 - - - - - (101-2104-463.40-68)
Public Improvements
Contingency (101-2104-463.40-56) 42,500 32,500 32,500 - 32,500 (3 2,500) - - Homeless Navigation Center (101-2104-463.46-04) - 945,035 784,934 235,248 155,977 628,957 405,916 1,034,873 1,426,098 Subtotal, Public Improvement Projects 42,500 977,535 817,434 235,248 155,977 661,457 372,175 1,034,873 1,426,098 Housing Projects
CHDC - Sonoma Estates Project Loan - - 464,077 - - - - 464,077 Closing Cost Grants (101-2104-463.40-60) 41,650 31,178 31,178 - 31,178 (3 1,178) - - First Time Homebuyer Assistance (101-2104-463.40-01) 312,206 163,465 163,465 163,465 (163 ,465) - - Owner-Occupied Housing Rehabilitation (101-2104-463.40-04) 329,375 100,000 99,447 99,447 25,553 125,000 125,000 Permanent Supportive Housing Acquisition/New Construction "Housing First", Sacramento Street
Project Costs (101-2104-463-40-99) - 77,500 10,426 6,930 3,496 (1 0,426) (6,930) - PW Staff Project Delivery (101-2104-463.40-58) - 42,373 27,150 10,000 17,150 (2 7,150) (10,000) - Subtotal, Housing Projects 683,231 414,516 331,666 464,077 16,930 314,736 (206 ,666) 108,070 589,077 Social Services
CHDC - Homebuyer Education/Counseling (101-2104-463.40-91) 30,00 0 - - - - 30,000 Fair Housing Advocates of Solano (101-2104-463.45-02) 30,000 30,000 - 30,000 - - - - 30,000 Global Center for Success (101-204-463.40-52) 30,000 - - - - 30,000 The House of Acts (101-2104-463.40-41) 50,000 50,000 50,000 50,000 50,000 - (5 0,000) (50,000) 50,000 Legal Services of Northern California (101-2104-463.45-03) 30,000 30,000 189 189 - ( 189) (189) - Project Roomkey (101-2104-463.46-08) - 92,410 92,410 92,410 (9 2,410) - - Unallocated (101-2104-463.46-06) 35,000 - - - - - - Vallejo Senior Citizens' Council (101-2104-463.40-80) 20,000 20,000 9,519 9,520 (1) (9 ,519) (9,520) - Subtotal, Social Services [5] 165,000 222,410 152,118 140,000 59,709 92,409 (152 ,118) (59,709) 140,000 Unallocated Entitlement Funding 13,391 13,391 (1 3,391) - - TOTAL 1,108,213 $ 1,838,943$ 1,315,850$ 1,049,156$ 235,584 $ 1, 080,266$ - $ 1,080,266$ 2,365,006 $ Notes:
[1] Of the total FY 2021-22 budget $ 1,838,943, $15,000 was estimated program income; $43,795 in FY 2021-22 program income was received [2] IDIS: Integrated Disbursement and Information System; unspent Entitlement balance: $1,315,850. [3] Of the total FY 2022-23 budget of $1,049,156, $15,000 is projected FY 2022-23 program income. [4] A total of $405,916 is proposed for reallocation to the Homeless Navigation Center; a total of $25,553 is proposed for reallocation to Owner-Occupied Housing Rehabilitation. [5] $59,708 in unspent social services funds are not eligible to be carried over and expended on social service activities in FY 2022-23.
FY 2021-22 FY 2022-23
Carryover from FY 2021-22 FY 2022-23 Adjustment
CONSENT CALENDAR 8.D.
DATE: January 10, 2023
TO: Mayor and Members of the City Council
FROM: Rachel Ferguson, Human Resources Director
SUBJECT: ADOPT A RESOLUTION TO APPROVE A SECOND AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT FOR BOLT STAFFING SERVICE, INC.
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a Second Amendment to the Consultant and Professional Services Agreement with Bolt Staffing Service, Inc. for temporary staffing services compensation by $700,000, to an amount not to exceed $1,000,000.
REASONS FOR RECOMMENDATION
The City of Vallejo (“City”) has relied on temporary staffing agencies to support the work of full-time/permanent employees. Temporary staffing has supplemented the City’s workforce as needed for both short term, project-based needs, as well as to offset the impact of high vacancy rates. Contracting with temporary staffing agencies, including Bolt Staffing Services, Inc. has enabled the City to maintain its standards of customer care and service to the community. Current utilization rates will exceed the compensation maximum originally agreed to by the City on July 1, 2021.
BACKGROUND AND DISCUSSION
On July 1, 2020, the City of Vallejo entered into a Consultant and Professional Services Agreement with Bolt Staffing Service, Inc. (Bolt) to obtain temporary workers with specific skills, training, experience, licenses and certifications. These temporary workers are requested by departments on an as needed basis to offset vacancies as well as to support temporary, short-term projects.
While efforts are being made to reduce the utilization of staffing agencies, existing operational needs being met through Bolt are on trend to exceed the original compensation limits of $300,000. The existing agreement with Bolt will require an increase to the maximum compensation amount so as not to disrupt the current work being performed for the City through June 30, 2023. The Second Amendment would increase compensation by $700,000 for a new not-to-exceed limit of $1,000,000.
The total expenditures under the existing agreement and past Fiscal years is detailed below:
Fiscal Year 2019-2020 Actual Expenses
Bolt Staffing Services, Inc.: $382,332.43
Fiscal Year 2020-2021 Actual Expenses
Bolt Staffing Services, Inc.: $65,199.65
Current Agreement 2021-2023
Bolt Staffing Services, Inc.: $255,325.13
FISCAL IMPACT
Date: January 10, 2023
Subject: ADOPT A RESOLUTION TO APPROVE A SECOND AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT FOR BOLT STAFFING SERVICE, INC.
There is no fiscal impact associated with the action because funding for temporary staffing is approved by City Council during budget processes or by approved budget transfers as a result of salary and other line items savings throughout each fiscal year.
Funding for temporary staffing in future fiscal years will be subject to the funding levels approved in the adopted budget. Increasing the maximum compensation allowable under the agreements with Bolt provides the departments with a means of utilizing staffing services for which they have already established funding.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to the CEQA Guidelines section 15378.
ATTACHMENTS
1. Bolt Reso_CAO Stamp
2. Bolt Second Amendment_CAO Stamp
3. Bolt Contract 22-HR032
4. Bolt Contract 22-HR032 (First Amendment)
CONTACT
Rachel Ferguson, Human Resources Director (707) 649-4852 [email protected]
RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO
THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH BOLT STAFFING SERVICES, INC.
WHEREAS, on July 1, 2022, the City entered into a Consultant and Professional Services Agreement (the “Agreement”) with Bolt Staffing Service, Inc., an Idaho corporation validly registered to do business in California (the “Consultant”) to provide temporary employees to the City; and
WHEREAS, on January 1, 2022, the City executed a First Amendment to increase Consultant’s compensation to an amount not-to-exceed $300,000; and WHEREAS, contracting with temporary staffing agencies such as Bolt Staffing Services, Inc. has enabled the City to maintain its standards of customer care and service to the community; and
WHEREAS, the City and the Consultant now desire to increase the not-to-exceed amount of the Agreement to $1,000,000 to maintain necessary staffing levels.
NOW, THEREFORE, BE IT RESOLVED that the City Manager or his designee be authorized on behalf of the City Council to execute a Second Amendment to Consultant and Professional Services Agreement between the City of Vallejo and Bolt Staffing Services, Inc.
Adopted by the Council of the City of Vallejo at a regular meeting held on January 10, 2023 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
ROBERT H. MCCONELL, MAYOR
ATTEST:
_____________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Second Amendment to Agreement Between City of Vallejo and Bolt Staffing Services Page 1 of 2 (Revised 01.2019)
SECOND AMENDMENT TO
AGREEMENT BETWEEN
CITY OF VALLEJO
AND
BOLT STAFFING SERVICE, INC.
This Second Amendment to the Consultant and Professional Services Agreement (22-HR032) made and entered into on July 1st, 2021 hereafter referred to as “Agreement”, between Bolt Staffing Service, Inc. an Idaho corporation validly registered to do business in the State of California, therein referred to as Consultant, and the City of Vallejo, a municipal corporation, therein referred to as City, is made and entered into on this 10 th day of January, 2023.
Consultant and City do mutually agree as follows:
1. Amendment to Compensation.Exhibit B, Section A of the Agreement was previously amended and executed by the City on January 12, 2022 and is hereby further amended to increase compensation by seven hundred thousand dollars ($700,000) with a not to exceed total of one million dollars ($1,000,000).
2. Integration. This Second Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Second Amendment. This Second Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.
3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Second Amendment and the Agreement, the provisions of this Second Amendment shall control in all respects.
4. Ambiguities. The parties have each carefully reviewed this Second Amendment and have agreed to each term of this Second Amendment. No ambiguity shall be presumed to be construed against either party.
5. Counterparts. This Second Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
6. Authority. The person signing this Second Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this Second Amendment on behalf of Consultant.
Second Amendment to Agreement Between City of Vallejo and Bolt Staffing Services Page 2 of 2 (Revised 01.2019)
IN WITNESS WHEREOF, the parties have entered into this Second Amendment on the day and year first hereinabove appearing.
BOLT STAFFING SERVICE, INC.
an Idaho Corporation
BY:
ANTHONY PIZZIOL
CHIEF OPERATIONS OFFICER
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
BY:
Michael Malone
City Manager
DATE:
ATTEST:
DAWN ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
Rachel Ferguson
Human Resources Director
APPROVED AS TO FORM:
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
Armond Sarkis
Risk Manager
DocuSign Envelope ID: 0F78D15O97654( 8A-9640-E2789FBD1919 Oct 14, 2021 6:04 AM , 873463390 Contract and Routing Form
City Ot
VALLEJO 3-9- +1-ED 32
Date Originated: -( sllitornia
Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department : Human Resources Department,
Staff Contact: Dale Miller , dale .miller@cityofvallejo .net Contract Type: Master Consultant and Professional Services Agreement Vendor: Bolt Staffing Vendor Number :1084
Business License Number: 1800018405
Contract Not to Exceed Amount : 100000.00
Contract Start Date: Jul 01, 2021
Option to Extend: One year
Authority to Contract: City Manager
End Date: Jun 30, 2023
Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Insurance
I have uploaded additional files.No
DocuSign Envelope ID: 0F78D15O9765-4( 8A-9640-E2789F8D1919 Contract_and_Routing _Form
Signature Page
Department Initial Date Comment
Originating Department/ Division -
DS
10/ 14/ 2011
- OS
Risk Manager
Finance Department
Líf-
City Attorney's Office .
City Manager's Office L Alk
City Clerk - DS
I vaa
10/20/2021
10/20/2021
10/21/2021
10/21/2021
10/ 21/ 2011
Return executed contract to : Dale Miller
DocuSign Envelope ID 0F78D15C-9765-4C8A-9640-E2789F8D1919 Oct 14, 2021 6:00 AM, 873462082
Pre-Requisition Form
City 01
VALLEJO -
C.alik)1-iii<ì
Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department : Human Resources Department,
Staff Contact: Dale Miller, [email protected] Vendor: Bolt Staffing
Term : Purchase this FY
Anticipated Purchase Date: Jun 30, 2022
Vendor Number 1084
Anticipated Contract Type: Master Consultant and Professional Services Agreement Purchasing Authority : City Manager
Total Projected Expenditure: 100000.00
Anticipated Account Number 00118014160106
Multiple Project Numbers? Multiple Account Numbers? No, just one Description of Proposed Purchase :
Temp Staffing
I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.
It is existing vendor but total City-wide expenses are not anticipated to hit the cap of $100,000 in a single FY.
Competitive Process: I am exempt from having to complete a Competitive Process Exemption Explanation :
solicitations of bids or proposals would for any reason be impractical
Explanation for Vendor Selection:
solicitations of bids or proposals would for any reason be impractical
Uploaded documents available for review https ://bit .ly/vPreReqs.
WarrantyNo
DocuSign Envelope ID: 0F78O15O9765-4CHA-9640-82789FBD1919 f
DocuSIgn Envelope ID: 0F7801509765-4COA-9640 2789FBD1919 Pre-Requisition Signature Section
Department Comment
Delegated Signee: Mark Love
Title: Human Resources Director
E-r4mw :[email protected]
FLA 10/14/2021
CH fO fCE.'.Or[ 10 1...
Signature Date
Route Final HTE PO to City Clerk for Contract Log
DocuSign Envelope ID: 0F78015O9765 -4( 8A-9640-52789FBD1919
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
This Consultant and Professional Services Agreement ("Agreemenf) is made at Vallejo, California, dated for reference this 1st day of July, 2021, by and between the City of Vallejo, a municipal corporation ('City"), and Bolt Staffing Service, Inc., an Idaho corporation validly registered to do business in the State of California, hereinafter referred to as "Consultant", who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled "Scope of Work."
2. Payment. City shall pay Consultant for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled 'Compensation." The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.
4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney's fees, consultant's fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant's operations, or any subcontractor's operations, to be performed under this agreement for Consultant's or subcontractor's tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, ór anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.
The provisions of this section shall survive the expiration or termination of this Agreement .
5. Insurance Requirements . Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled "Insurance Requirements for Consultant." Failure to maintain required insurance at all times shall constitute a default and material breach.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 1 of 10 DocuSign Envelope ID: 0F78O15C-97654 ( 8A-9640-E2789FBD1919
6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.
7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant's family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant's family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.
8. Independent Contractor . Consultant is an independent contractor.
Neither Consultant nor any of Consultant's officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.
9. Licences , Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 2 of 10 DocuSign Envelope ID: 0F78D15C-9765-4(8A -9640-82789FBD1919 ;
10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City's Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.
11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the i level of care and skill ordinarily exercised under similar conditions by a member of Consultant's profession currently practicing in California.
Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.
Consultant's responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant's subcontractors.
Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.
Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.
12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party's reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 3 of 10 *
DocuSign Envelope ID: 0F78015O9765-4CSA-9640 2789FBD1919 In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.
13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.
14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.
The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant's officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant's officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of Consultant.
Consultant shall pay, when and as due, any and at! taxes incurred as a result of Consultant's compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
15. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.
16. Term. The term of this Agreement shall commence on July 1, 2021 and shall continue in full force and effect until June 30, 2023 or until such time as the City provides written notice of termination, whichever date is earlier.
City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed three years.
If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 4 of 10 DocuSign Envelope ID: 0F78D150-9765-4CSA-9640422789FBD1919 appropriation of funds for such purpose by the City Council of the City of Vallejo.
If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.
17. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant.
Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.
The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant forauthorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.
18. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, Powerpoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.
19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant's services hereunder.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 5 of 10 DocuSIgn Envelope ID: 0F78915O9765 -4O8A-9640-E2789FBD1919
20. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.
If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.
The City is an intended beneficiary of any work performed by Consultant's subcontractor for purposes of establishing a duty of care between the subcontractor and City.
Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.
21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.
22. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.
Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.
In all solicitations either by competitive bidding or negotiations made by Consultant Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 6 of 10 DocuSign Envelope ID: 0F78D15C-9765-4C8A-9640 2789F8D1919 for work to be performed under any subcontract, including procurement ofmaterials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultanfs obligation under this Agreement relative tonondiscrimination and fair employment practices.
Consultant shall include the above provisions of this section in every subcontract,including procurement of materials or equipment. (b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.
23. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:
If to City: Dale Miller
Admin Analyst H
Human Resources
555 Santa Clara Street
Vallejo, CA 94590
4 If to Consultant: Anthony Pizziol
Chief Operating Officer
Bolt Staffing Service, Inc.
3427 Broadway, Ste F2
American Canyon, CA 94503
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.
Routine administrative communications shall be made pursuant to section 1 of Exhibit A.
24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.
25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 7 of 10 DocuSign Envelope ID: 0F78O1569765 -4( 8A-9640-E2789FBD1919
26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.
27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.
28. Ambiguity. The parties acknowledge that this is a negotiated agreementl that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.
29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.
30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.
31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.
32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant's scope of work, to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 8 of 10 DocuSign Envelope ID: 0F78015¢-9765-4CBA-9640-E2789FSD1919 A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.
Consultant's obligations underthis section shall survive the completion of services, expiration or termination of this Agreement.
33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.
34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.
35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.
36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or othemise.
Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.
37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.
38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:
Exhibit A, entitled "Scope of Work," including any attachments Exhibit B, entitled "Compensation," including any attachments Exhibit C, entitled Insurance Requirements," including attachments [SIGNATURES ON FOLLOWING PAGE]
J
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 9 of 10 DocuSign Envelope ID 0F78D15C-9765-4C8A-9640-E2789F8D1919 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
Bolt Staffing Service, Inc.
a corporation
CITY OF VALLEJO,
a municipal corporation
- DocuS ,gned by
By ,eý,££*- 8 By:
Anthony Pïzziol
Chief Operating Officer
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Anne Cardwell
City Manager
10/ 21/ 2021
DATE: October 13, 2021 DATE :
18-00018405
Vallejo Business License No.
By· awk G. àl,ralu,søk
ATLsigned by:
- 14 ..... Op / 3 / 44 :
Dawn Abrahamson
City Clerk
(City Seal)
APPROVED AS TO CONTENT:
- DocuSigned by
-
T
L Alayt. (øvt
- J 14 .4 ./- 2 -4 . 4 . J
- Mark Love
- Human Resource Department
-
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APPROVED AS TO FORM:
- DocuSIgned by:
- 2- -
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5 01rPOCIESECID0
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE.
- DocuSigned by
I àred Sayti
r' r r".0'Er EC/111
Armond Sarkis
Risk Manager
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Page 10 of 10 1 »<-' ÍLìts. --2<i--
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DocuSign Envelope ID: 0F78015O9765-4CaA-9640-E2789FBD1919
EXHIBIT A
SCOPE OF WORK
1. Representatives. The City Representative for this Agreement is:
Dale Miller
Admin Analyst 11
Human Resources Department
555 Santa Clara Street
Vallejo CA 94590
[email protected]
The Consultant's Representative for this Agreement is:
Anthony Pizziol
Chief Operating Officer
Bolt Staffing Service, Inc.
3427 Broadway, Ste F2
American Canyon, CA 94503
707-552-7800
[email protected]
All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City's Representative .
2. Services to be Provided.
Consultant shall provide temporary employees to the City when requested by the designated City Human Resources Representative(s) ("Representative").
Representative shall provide a job description and information regarding the staffing category, summary of duties, assignment startdate, estimated assignmentend date, daily work schedule, and a City pointof contact ("Contact"). Consultant shall provide temporary employees to the City who meet the minimum education and experience requirements set forth in the job description.
If the City makes a request less than 24 hours before the assignment start date, the Consultant shall have the option of accepting or declining the request.
Consultant shall make commercially reasonable efforts to provide a status report within one hour of City's request for a temporary worker and fill the request for a temporary worker within one business day of receipt of such request. City may reject any and all candidates or relieve from further work any and all temporary employees provided by the City of Vallejo and Bolt Staffing Services, Inc. Page 1 of 3 Exhibit A
DocuSign Envelope ID: 0F78D15O9765-4CBA-9640-E2789F8O1919 Consultant, at any time, with or without cause or reason.
Consultant shall screen candidates by evaluating general knowledge and skills, test computer competency if relevant, verify work experience and capabilities through reference checks, and as requested by City, provide results of a background investigation check. Consultant will conduct background checks and other pre-employment screening on candidates upon the written request of City and subject to City's reimbursement obligation forthe costs incurred by Consultant in connection with such background checks (as set forth in Exhibit B).
Consultant shall identify the member of its staff who will have primary responsibility to propose a temporary employee with the experience, knowledge and ability suitable for the specific staff position, provide a resume that includes the temporary employee's qualifications and evidence of reference checks, and serve as the point of contact between City and the temporary employee for performance and attendance issues.
Consultant shall provide a substitute worker in the event of the planned or unplanned absence of an assigned temporary employee. The City may review the substitute's resume, qualifications, and the results of reference checks and may reject the employee based on this review.
Consultant shall limit the hours a temporary employee may work with the City to 960 total hours in a fiscal year (July 1 through June 30). Consultant shall assume responsibility to stop working the temporary employee before s/he has reached 960 hours . In addition , when a temporary employee is within 80 hours of reaching the 960-hour limit, Consultant shall source a replacement temporary employee, if requested by City.
Consultant shall submit a weekly report, in Microsoft Excel format, showing usage of temporary staffing services . An example of this report is included in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference. The weekly report shall be submitted through email to [email protected] no later than the tenth day of each month for hours worked in the previous month. The report shall track and identify per temporary employee (referred to as "Associate"):
Associates Name (Last Name, First Name)
Department Assigned to
Reports to Contact Name
Assignment Start Date
Hourly Rate Paid to Associate
Total Hours Worked Fiscal Year to Date (July 1St - June 30th) Number of hours remaining before Associate reaches 960-hour limit in current Fiscal Year
Regular, Overtime and Total hours worked on a weekly basis Consultant shall provide both daily and total hours worked along with hourly wages paid City of Vallejo and Bolt Staffing Services. Inc Page 2 of 3 Exhibit A
DocuSign Envelope ID: 0F78015C-9765-4CSA-9640-22789FB[)1919 in a specific time period, if requested by City on an ad hoc basis.
Normal work hours are between 8 a.m. and 5 p.m. in a 40-hour work week, and may vary according to the needs of the City.
Consultant shall submit weekly, itemized invoices for payment to City. Invoices shall indicate the hourly billing rate of pay, total billable hours and the total cost for the temporary employee.
Consultant acknowledges the City may hire a temporary worker assigned by Consultant without penalty or fee after the worker has worked at the City for 60 days.
City of Vaïlejo and Bolt Staffing Services, Inc. Page 3 of 3 Exhibit A
DocuSign Envelope ID 0F78D15C-9765-4( 8A-9640-E2789FBD1919
EXHIBIT A
ATTACHMENT 1
SAMPLE WEEKLY REPORT
Cit'¥ Of V.11*
Weekl,Hou.Repoltfi,t@IYe 2010 2019
ve,do,Nome
Regular Houct (kertime Houß IRIHours Regular Houñ (»ertime Houri Total Hot,4 Worked Woled Worked Woed Woiked Wwked
Weel,EndingMe WeekEndingi),te WeekindinED,te Weekîndinig[)ate WeekEnding[)ate WeekEndingDate lot,I Houri Worked Hours remainiag from
A . Ntes Name Departmem Repolts to AMignment Hourly Róte Paid to current Fisal n D 960 hounlimitin L(W Name, 5 #;t Name) Ailgned to Cont*ÍN/me 5WtDate Associate INI'Ast;une ¤ h) currentfix,IYe# WW2018 #Wzon 7/6/2018 7/U/2018 7/13/2018 78¿/2018 1 Fil lit Døportment Name Flísf. lost 21/2018 1 215,æ 81.00 87909 .009 - 40100 4000 109 41.00 Bolt - Consultant and Professional Services Agreement (Rev sed 06.2021 ) Exhibit A - Scope of Work
DocuSign Envelope ID: 0F78D156-9765-4( 80\-9640-E2789FBD1919
EXHIBIT B
COMPENSATION
1. Consultant's Compensation.
A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed one hundred thousand dollars $loo,000.00
j
Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.
B. Additional Services:
1. Additional Services are those services related to the scope of \ Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.
2. Consultant's compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.
2. Appropriate Billable Hourly Rates for Services and Additional Services . Consultant's billable hourly rates shall be listed in attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.
3. Consultant's Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City. Reimbursable Expenses include the costs incurred by Consultant for pre-employment screening; including but not Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Exhibit B - Compensation
DocuSign Envelope ID: 0F78015O9765-4CaA-9640-E2789FBD1919 limited to criminal background screening, MVR, and drug testing. Reimbursable Expenses will be passed along to City at cost, as separate line item on invoice.
4. Payments to Consultant.
A. Payments to Consultant shall be made within 30 days after receipt of Consultant's invoice, said payments to be made in proportion to services performed. Consultant may request payment on a weekly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.
B. All invoices submitted by Consultant shall contain the following information:
1. Description of services billed under this invoice
2. Date of Invoice Issuance
3. Sequential Invoice Number
4. City's Purchase Order Number (if issued)
5. Social Security Number or Taxpayer Identification Number
6. Amount of this Invoice (Itemize all Reimbursable Expenses")
7. Total Billed to Date
C. Items shall be separated into Services and Reimbursable Expenses.
Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant's failure to comply with the invoice format described above.
D. Request for payment shall be sent to:
Dale Miller
Admin Analyst 11
Human Resources Department
555 Santa Clara Street
Vallejo CA 94590
[email protected]
5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant's direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant's Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City's Finance Department or other government agencies during regular business hours upon twenty four (24) hours' notice.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Exhibit B - Compensation
DocuSign Envelope ID: 0F78O15O9765-4CSA-96402789FBD1919 The obligations of Consultant under this section shall survive this Agreement.
6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant's compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
7. Taxpayer Identification Number. Consultant shall provide City with Consultant's complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Exhibit B - Compensation
DocuSïgn Envelope ID: 0F78D15O9765-4C8A-9640 2789FBD1919 Exhibit B Attachment 1
Administrative, Management and Professional Positions
Lowest Hourly Rate Highest Hourly Rate Mark Up %
$20.00 $50.00 42%
Technical Positions
Lowest Hourly Rate Highest Hourly Rate Mark Up %
$20.00 $50.00 58%
Clerical Positions
Lowest Hourly Rate Highest Hourly Rate Mark Up %
$17.00 $30.00 42%
Labor Positions
Lowest Hourly Rate Highest Hourly Rate Mark Up %
$17.00 $30.00 68%
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Exhibit B - Compensation
1 DocuSign Envelope ID: 0F78D15C-9765-4O8A-9640-82789FS[)1919
EXHIBIT C
INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.
C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
D. Professional Liability insurance appropriate to the Consultant's profession (Errors and Omission).
2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
C. Workers' Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers' Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Exhibit C - Insurance Requirements
DocuSign Envelope ID: 0F78015C-9765-4CSA-9640-E2789FBD1919 D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.
3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; orthe Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
4. Other insurance Provisions . The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:
A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.
B. For any claims related to this project, the Consultanfs insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultanfs insurance and shall not contribute with it.
C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.
D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurefs liability.
E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
F. The workers' compensation and employefs liability policy required hereunder shall be endorsed to state that the workers' compensation carrier Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Exhibit C - Insurance Requirements
DocuSign Envelope ID: 0F7801509765 -4CBA-9640-E2789FBD1919 waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultanfs performance under this Agreement.
5. Acceptability of Insurers . Insurance is to be placed with insurers with a current A.M. Besfs rating of no less than A:VII.
6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.
7. Subcontractors. Consu[tant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. Ali coverages for subcontractors shall be subject to all of the requirements stated herein.
8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.
Bolt - Consultant and Professional Services Agreement (Revised 06.2021) Exhibit C - insurance Requirements
DocuSign Envelope ID: 0F78115O9765 -4( 8A-9640-22789FBD1919
ACORD CERTIFICATE OF LIABILITY INSURANCE
DATE (MMBDNYYY)
12/1/2020
THIS CERnFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTAnVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy{les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACTPRODUCER NAME: Carly Lawler
Assurance, a Marsh & McLennan Agency LLC company PHONE
20 N Martingale Road IA/C. No. Extì: (312 ) 625 - 5888 I |X ,Nolt (847) 440 -9128 Suite 100 Ä# Nkss: [email protected]
Schaumburg IL 60173 INSURERIS) AFFORDING COVERAGE NAIC# INSURERA: Zurich American Insurance Comp 27855
INSURED BOLTSTA-01 INSURER B: American Guarantee & UabBity 26247 Bolt Staffing Service, Inc. INSURER C :955 Broadway
Sonoma CA 95476 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1534872344 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENL TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY°AID CLAIMS.
INSR ADDL SUBR POUCY EFF POUCY EXP
LIR TYPEOFINSURANCE INSD WVD POUCYNUMBER IUMIDDNYYY1 (MÁUDOMfYYI UMITS A X COMMERCIALGENERALLIABIUTY PRA590859308 12/1/2020 12/1/2021 EACH OCCURRENCE $ 1.000, 000
DAMAGE I O RENTED
- CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 100,000 MED EXP (Any orìa person} 310,000
PERSONAL&ADVINJURY $ 1.000, 000
GEN'LAGGREGATE UMET APPUES PER: GENERALAGGREGATE $ 2,000 ,000 -ï POLICY L_1 JECT PRODUCTS - COMP/OPAGG $ 2,000,000
-- OTHER: Abusive Acts 31 ,000 ,000
COMBINED SINGLE OMIT 31,000,000A AUTOMOBILELIABILITY PRA590859308 12/1/2020 12/1/2021 (Ea accident) ANY AUTO BODILY INJURY Far person) S
OWNED g - 1 SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY 1 IAUTOS X HIRED I XI NON-OWNED PROPERTY DAMAGE SAUTOS ONLY 1 ! AUTOS ONLY (Per accident) S
8 X UMBRELLALLAB -X-_ OCCUR UM8549954308 12/1/2020 12/1/2021 EACHOCCURRËNCË $ 10,000.000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10.000,000
DED | | RETENTIONS $
A WORKERS COMPENSATION WC571425207 12/1/2020 12/ 1/2021 X | STATUTE 1 1 ER PER 1 1 OTH
AND EMPLOYERS' LIABILITY
ANYPROPRIETORIPARTNERÆXECUTIVE
OFFICER ,MEMBEREXCLUDED ?
(Mandatory In NH)
If ves. describe under
DESCRIPTION OF OPERATIONS below
Y; N
El N/ A El . EACH ACCIDENT $ 1.000.000
EL DISEASE -EA EMPLOYEE S 1.000.000
EL DISEASE - POLICY LIMIT $ 1.000.000
A Crime (Employee Dishonesty) PRA590859308 12/1/2020 12/1/2021 $1.000.000 Umit $2,500 Deductible A Professional Uability TS D 12/1/2020 12/1/2021 $1.000.000 Occurrence $2,000,000 Agg.
Employment Practices Liability $1,000.000 Occurronce $2,000,000 Agg.
DESCRIP TION OF OPERATIONS, LOCATIONS / VEHICLES (ACORD 101, Addl:lonal Remarks Schedule, may bo attached lý more space is require d} Proof of Insurance
Cyber Uability Policy #ESJ0024279747 Uoyds of London NA1C #85202 Eff Date: 12/1/2020 Exp Date: 12/ 1/2021 $1,000,000 Limit, $5,000 Deductible Workers Compensation and Employers' Uability: Joanne Sanders and Morgan Sanders, as listed on the policy, are excluded.
Crime Policy PRA590859308 Includes 3rd Party Coverage
See Attached...
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOnCE WILL BE DELIVERED IN ACCORDANCEWITH THE POLICY PROVISIONS.
City of Vallejo
555 Santa Clara Street
Vallejo CA 94590
AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 0F78O15O9765-4CBA-9640-E2789FBD1919 AGENCY CUSTOMER ID: BOLTSTA-01
LOC #:
ACORD ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY
Assurance, a Marsh & McLennan Agency LLC company
POUCY NUMBER
NAMED INSURED
Bolt Staffing Service, Inc.
955 Broadway
Sonoma CA 95476
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORNI IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORNI nTLE: CERTIFICATE OF LIABILITY INSURANCE Professional Liability Retro Date: 6/7/2007
A Waiver of Subrogation in favor of the City of Vallejo applies to the Worker's Compensation policy only, when required by written contract and where allowed bylaw.
It is agreed that the City of Vallejo is Additional Insured, when required by written contract, on the General Liability with respect to operations performed by theNamed Insured in connection wtth this project.
ACORD lol (2008/01) © 2008 ACORD CORPORATION. Al! rights reserved.
The ACORD name and logo are registered marks of ACORD
DocuSign Envelope ID: 0F78O15(>9765-4CSA-96402789F8D1919 POLICY NUMBER: PRA 5908593-08 COMMERCIAL GENERAL UABILITY CG 20 10 0413
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - scheduled person or
organization
This endorsement modifies insurance provided under the folIowing:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name OfAdditional Insured Person(s)
Or Organization(s); Location{s) Of Covered Operations
Any person or organization who you are required to add as an additional insured on this policy under a contract or agreement shall be an insured, but only with respect to that person's or organization's liability arising out of your operations as a "Staffing Service" or premises owned by or rented to you.
1/
Infonnation required to complete this Schedule, if not shown above, will be shown in the Dedarations.
A. Section 11 - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedue. but only
with respect to liability for "bodily injury",
"propern, damage:' or "personal and advertising
injury" caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.
However
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B . With respect to the insurance afforded to these additiona! insureds, the following additional
exclusions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after.
1. All work, induding materials, parts or
equipment furnished in connection with such
work, on the project (other than, servi,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed: or
2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.
© Insurance Services Office, Inc., 2012 Page 1 of 2
Wolters Kluwer Financial Services I Uniform FormsTM
Doct,Sign Envelope ID: 0F78O15C-9765-4CBA-9640-E2789FBD1919 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 0313 (Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforceour right against the person or organization named in the Schedule. (This agreement applies only to the extent thatyou perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
ALL PERSONS AND/OR ORGANIZATIONS THAT ARE REQUIRED BY WRITTEN
CONTRACT OR AGREEMENT WITH THE INSURED, EXECUTED PRIOR TO THE
ACCIDENT OR LOSS, THAT WAIVER OF SUBROGATION BE PROVIDED UNDER THIS POLICY FOR WORK PERFORMED BY YOU FOR THAT PERSON AND/OR ORGANIZATION .
WC 00 0313
(Ed. 4-84)
© 1983 National Council on Compensation Insurance.
DocuSign Envelope ID: 0F78D15O9765-4O8A-9640-82789FBD1919
ACORD CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DDNYYY)
10/18/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
H SUBROGATION IS WAIVED, subject to the terms and conditions of the policy. certain policies may require an endorsement. A statement on this cerlificate does not confer rights to the certificate holder in lieu of such endorsementls}.
ZíëýcT Carson LamiePRODUCER
Assurance, a Marsh & McLennan Agency LLC company PHONE
20 N Martingale Road IA/C. No. Exti: (847) 463- 7131 | .Noì: (847) 890-6437 E-MAIL
Suite 100 ADDRESS: [email protected]
Schaumburg IL 60173 INSURER[S)AFFORDING COVERAGE NAIC # INSURER A : Zurich American Insurance Comp 27855
INSURED BOLTSTA-01 INSURER B: American Guarantee & Uability 26247Bolt Staffing Service: Inc.
INSURER C :955 Broadway
Sonoma CA 95476 INSURERD :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 346333018 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDKLATED. NOTWITHSTANDING ANY REQUIREMENL TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POUCY EFF POUCY EXP
LTR TYPE OF INSURANCE INSD wvn POUCYNUMBER IMMJOD/VY'n') IMM/DD,YnnO
LIMITS
A X COMMERCIALGENERALUABILJTY PRA5908s93oa 12/1/2020 12/1/2021 EACHOCCURRENCE Sl ,000,000 CLAIMS-MADE |-Rl OCCUR PREMISES (Ea occurrence) $ 100,000DAMAGE TO RENTED GËN'LAGGREGATE UMIT APPUES PER:
-íí ] POUCY E - 1 5261 E - 1 LOC
OTHER:
A AUTOMOBÌLELIABÌL.îTY
ANY AUTO
OWNED 7 SCHEDULED
AUTOS ONLY 1 1 AUTOS
-X_ Aln< ONLY L_-1 AUTOS ONLYI X I NON-OWNED
PRA590859308 12/1/2020 12/1/2021
MED EXP (Any ono persen> $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
GENERALAGGREGATE $ 2 ,000 ,000
PRODUCTS - COMP/OPAGG $ 2,000,000
Abusive Acts $ 1,000,000
COMBtNED SINGLE LIMIT $ 1,000,000(Ea accidenti
BODILY INJURY per person) $
BODILY INJURY (Per· accident) $
PROPERTY DAMAGE $(Per accident)
$
B X UMBRELLA LIAB 3 _ OCCUR UMB549954308 12/1/ 2020 12/1/2021 EACH OCCURRENCE $ 10.000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $10.000,000
DED | | RETENTION $
A WORKERS COMPENSATION WC571425207 12/1/2020 12/ 1/2021 X | STATUTE IERPER
1 OTH-
AND EMPLOYERS' LIABILITY Y / N
R9APCUTIVE -1 N/ A EL EACH ACCIDENT $1,000,000
(Mandatory In NH} E.L. DISEASE- EA EMPLOYEE $ 1,0001000 If yes, describe under
DESCRIPTION OF OPERATIONS belo,v EL DISEASE - POUCY LIMIT $ 1.000,000 A Crime (Employee Dishonesty) PRA590859308 12/ 1/2020 12/ 1/2021 $1,000,000 Umit $2,500 Deductible A Protessionat Uability EPL05063780Û 12/1/2020 12/ 1/2021 51,000,000 Occurrence 52,000,000 Agg.
Employment Practices Uabilìty $1,000,000 Occurrencè $2,000,000 Agg.
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 1 01, Additional Remarks Schedulø, may be attached if mom space Is required} Proof of Insurance
Cyber Liability Policy #ESJ0024279747 Uoyds of London NAIC #85202 Eff Date: 12/1/2020 Exp Date: 12/1/2021 51,000,000 Limit, $5,000 Deductible Workers Compensation and Employers' Uability: Joanne Sanders and Morgan Sanders, as listed on the policy, are excluded.
Crime Policy PRA590859308 Indudes 3rd Party Coverage
See Attached...
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
City of Vallejo
555 Santa Clara Street
Vallejo CA 94590
AU,BOREZED REERESENTAITVE
Al-* 44:= .
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 0F78O15O-9765-4( 849640-E2789FBD1919 AGENCY CUSTOMER ID: BOLTSTA-01
LOC #:
ACORD ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY
Assurance, a Marsh & McLennan Agency LLC company
POUCY NUMBER
NAMED INSURED
Bolt Staffing Service, Inc.
955 Broadway
Sonoma CA 95476
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM nTLE: CERTIFICATE OF LIABILITY INSURANCE Professional Liability Retro Date: 6/7/2007
A Waiver of Subrogation in favor of the City of VaIlejo applies to the Workets Compensation policy only, when required by written contract and where allowed by law.
It is agreed that the City of Valejo is Additional Insured, when required by written contract. on the General and Automobile Liability policies with respect to operations performed by the Named Insured in connection with this project. 30 Day Notice of Cancellation applies.
ACORD 101 {2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
Finance Department
City Attorney's Office
City Manager's Office
City Clerk
Return executed contract to: Dale Miller
DocuSign Envelope ID: 13C52C02-EB47-4FF3-901D-BA3F954EAF5D 12/13/2021
12/15/2021
12/15/2021
1/12/2022
1/12/2022
1/12/2022
Dec 13, 2021 4:12 PM, 901439786
Pre-Requisition Form
Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Human Resources Department,
Staff Contact: Dale Miller, [email protected] Vendor: Bolt Staffing Vendor Number 1084
Term: Purchase next FY
Anticipated Purchase Date: Jun 30, 2022
Anticipated Contract Type: Amendment
Purchasing Authority: City Council Anticipated Date to Council: Nov 09, 2021 Total Projected Expenditure: 200000.00
Anticipated Account Number 001-1801-416-01-06
Multiple Project Numbers? Multiple Account Numbers? No, just one
Description of Proposed Purchase:
Temporary staffing
I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.
It is an existing vendor and I am working to take an action to the City Council because it will exceed the City- wide cap of $100,000 in a single FY.
Competitive Process: I am exempt from having to complete a Competitive Process
Exemption Explanation:
Existing agreement increase
Explanation for Vendor Selection:
Existing agreement increase
Uploaded documents available for review https://bit.ly/vPreReqs.
WarrantyNo
Original Contract/AgreementAmendment
DocuSign Envelope ID: 13C52C02-EB47-4FF3-901D-BA3F954EAF5D
DocuSign Envelope ID: 13C52C02-EB47-4FF3-901D-BA3F954EAF5D Pre-Requisition Signature Section
Department Comment
Delegated Signee: Mark Love
Title: Human Resources Director
E-mail: [email protected]
_
Signature Date
Route Final HTE PO to City Clerk for Contract Log
DocuSign Envelope ID: 13C52C02-EB47-4FF3-901D-BA3F954EAF5D 12/13/2021
DocuSign Envelope ID: 13C52C02-EB47-4FF3-901D-BA3F954EAF5D
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
11/30/2021
Assurance, a Marsh & McLennan Agency LLC company
20 N Martingale Road
Suite 100
Schaumburg IL 60173
Carson Lamie
(847) 463-7131
(847) 890-6437
[email protected]
Philadelphia Indemnity Insuran
18058
BOLTSTA-01
Wesco Insurance Company
25011
Bolt Staffing Service, Inc.
955 Broadway
Sonoma CA 95476
1100064173
A
X
1,000,000
X
100,000
10,000
1,000,000
2,000,000
X
PHPK2352268
12/1/2021
12/1/2022
2,000,000
Abusive Acts
1,000,000
A
1,000,000
X
X
PHPK2352268
12/1/2021
12/1/2022
A
X
X
10,000,000
PHUB794087
12/1/2021
12/1/2022
10,000,000
B
X
Y
WWC3566093
12/1/2021
12/1/2022
1,000,000
1,000,000
1,000,000
A
A
A
Crime (Employee Dishonesty)
Professional Liability
Employment Practices Liability
PHSD1676559
PHPK2352268
PHSD1676559
12/1/2021
12/1/2021
12/1/2021
12/1/2022
12/1/2022
12/1/2022
$1,000,000 Limit
$1,000,000 Occurrence
$2,000,000 Occurrence
$2,500 Deductible
$2,000,000 Agg.
$2,000,000 Agg.
Proof of Insurance
Cyber Liability Policy #ESK0135664002 Lloyds of London NAIC #85202 Eff Date: 12/1/2021 Exp Date: 12/1/2022 $1,000,000 Limit, $5,000 Deductible Workers Compensation and Employers’ Liability: Joanne Sanders and Morgan Sanders, as listed on the policy, are excluded.
Crime Policy PHSD1676559 Includes 3rd Party Coverage
See Attached...
City of Vallejo
555 Santa Clara Street
Vallejo CA 94590
DocuSign Envelope ID: 13C52C02-EB47-4FF3-901D-BA3F954EAF5D ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE:
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY CUSTOMER ID:
LOC #:
AGENCY
CARRIER NAIC CODE
POLICY NUMBER
NAMED INSURED
EFFECTIVE DATE:
BOLTSTA-01
1 1
Assurance, a Marsh & McLennan Agency LLC company
Bolt Staffing Service, Inc.
955 Broadway
Sonoma CA 95476
25 CERTIFICATE OF LIABILITY INSURANCE
Professional Liability Retro Date: 6/7/2007
A Waiver of Subrogation in favor of the City of Vallejo applies to the Worker’s Compensation policy only, when required by written contract and where allowed by law. It is agreed that the City of Vallejo is Additional Insured, when required by written contract, on the General and Automobile Liability policies with respect to operations performed by the Named Insured in connection with this project. 30 Day Notice of Cancellation applies.
DocuSign Envelope ID: 13C52C02-EB47-4FF3-901D-BA3F954EAF5D CONSENT CALENDAR 8.E.
DATE: January 10, 2023
TO: Mayor and Members of the City Council
FROM: Rachel Ferguson, Human Resources Director
SUBJECT: ADOPT A RESOLUTION TO APPROVE A SECOND AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT FOR COOPERATIVE
PERSONNEL SERVICES, DBA CPS HR CONSULTING
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a Second Amendment to the Consultant and Professional Services Agreement (23-HR015) with CPS HR Consulting for Recruitment Assistance Services by $60,000 to an amount not to exceed $110,000.
REASONS FOR RECOMMENDATION
Accepting this Second Amendment to the CPS HR Consulting master agreement will allow the City to continue to use CPS HR Consulting’s recruitment services to assist the City in the hiring of the most qualified individuals for the organization.
BACKGROUND AND DISCUSSION
The City of Vallejo has contracted with CPS HR Consulting to provide recruitment assistance in the absence of the Assistant Human Resources Director and Recruitment Team members. CPS HR Consulting is currently providing services to the City that are imperative and time sensitive.
While efforts are being made to fill various positions to reduce the utilization of Consulting agencies, existing operational needs being met through CPS HR Consulting will require an increase to the maximum compensation amount so as not to disrupt the current work being performed for the City through June 30, 2023. The Second Amendment would increase compensation by $60,000 for a new not-to-exceed limit of $110,000.
FISCAL IMPACT
There is no fiscal impact associated with the action because funding for professional services is approved by City Council during the budget process or by approved budget transfers as a result of salary and other line items savings throughout each fiscal year.
Funding for professional services in future fiscal years will be subject to the funding levels approved in the adopted budget. Increasing the maximum compensation allowable under the agreements with CPS HR Consulting provides Human Resources with a means of utilizing consulting services for which they have already established funding.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
Date: January 10, 2023
Subject: ADOPT A RESOLUTION TO APPROVE A SECOND AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT FOR
COOPERATIVE PERSONNEL SERVICES, DBA CPS HR CONSULTING
1. 23-HR015 CPS HR CONSULTING Consultant and Professional Services Agreemen.._
2. 23-HR015 CPS HR CONSULTING First Amendment
3. CPS Resolution (VN approved) CAO Stamp
4. CPS 2nd Amendment (approved) CAO Stamp
5. Test rental and administration Exhibit A - Attachment 1 (REVISED)
CONTACT
Rachel Ferguson, Human Resources Director (707) 648-4852 [email protected]
CPS General - Consultant and Professional Services Agreement Page 1 of 8 Exhibit A – Scope of Work
EXHIBIT A
SCOPE OF WORK
1. Representatives. The City Representative for this Agreement is:
Dale Miller
Admin Analyst II
Human Resources
555 Santa Clara Street
Vallejo CA 94590
[email protected]
The Consultant’s Representative for this Agreement is:
Dimple Patel
Contract Coordinator
CPS HR Consulting
2450 Del Paso Road, Suite 220
Sacramento, CA 95834
916-471-3363
[email protected]
All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.
2. Services to be Provided . The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.
3. Time for Performance. Consultant will perform the services according to the schedule contained in Attachment 1 of Exhibit A. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Consultant will complete all services by June 30, 2023.
4. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below , without written approval of the City Representative. Consultant recognizes that the composition of this team was instrumental in the City’s decision to award the work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to b e granted. Any substitutes shall be DocuSign Envelope ID: 030DACBD-5640-4124-9501-C5D0282CD7AA
Sep 29, 2022 10:06 AM, 1015836002
Contract and Routing Form
Contract Number: 23-HR015
Date Originated:
Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Human Resources Department,
Staff Contact: Cathy Nubla, [email protected] Contract Type: Amendment
Vendor: CPS Consultant and Professional Services Vendor Number:79 Business License Number: 11705921
Contract Not to Exceed Amount: 50000.00
Contract Start Date: Jul 01, 2022 End Date: Jun 30, 2023
Authority to Contract: City Manager
Attachments are uploaded for review here: https://bit.ly/vContracts
Approved Pre-Requisition Form
Original Agreement with any Amendments
Insurance
I have uploaded additional files.Yes
DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB
Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
Finance Department
City Attorney
City Manager
City Clerk
Return executed contract to: Cathy Nubla
DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB 10/4/2022
10/5/2022
10/5/2022
10/5/2022
10/5/2022
10/5/2022
VALL002 and CPS# – Amend 1 Page 1 of 6 September 28, 2022 First Amendment to Test Rental and Use Agreement
THIS FIRST AMENDMENT (this “Amendment”) is made by and between Cooperative Personnel Services dba CPS HR Consulting, (“CPS ”) located at 2450 Del Paso Rd., Ste. 220, Sacramento, California, 95834 and the City of Vallejo (Vall002) (“Client”) with offices at 555 Santa Clara Street, Vallejo CA 94590.
Whereas, CPS and Client have entered into the Agreement (as defined below); and Whereas, CPS and Client desire to modify the Agreement on the terms and conditions set forth herein; Now, therefore, CPS and Client agree as follows:
1. Definitions: The following definitions shall apply to this Amendment:
(a) Agreement. The term “Agreement” shall mean the Test Rental and Use Agreement dated 06/30/2023 by and between CPS and Client.
(b) Other Terms. Terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Agreement.
2. Modifications to the Agreement. The Agreement is hereby modified as follows:
Exhibit A is updated by the attached to reflect new authorized representatives, update contact information, and to remove representatives.
Exhibit B is updated with Exhibit B, Exhibit C and Exhibit D to reflect the new rates effective January 1, 2022.
3. Effective Date. The modifications set forth in Section 2 shall be effective on and after September 28, 2022.
4. Legal Effect. Except as expressly modified by this Amendment, all of the terms and conditions of the Agreement shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, CPS and CLIENT have executed this Amendment as of the date below.
Cooperative Personnel Services dba
CPS HR Consulting,
A California Joint Powers Authority
2450 Del Paso Rd., Ste. 220, Sacramento, CA 95834
By:
Authorized Signature
Name: Amy Bigone
Title: Test Rental Program Manager
Date:
City of Vallejo (Vall002)
555 Santa Clara Street
Vallejo CA 94590
By:
Authorized Signature
Name: Rachel Ferguson
Title: Human Resources Director
Date:
DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB 10/4/2022
10/5/2022
VALL002 and CPS# – Amend 1 Page 2 of 6 September 28, 2022 Exhibit A
I. Additional Authorized Representative(s) (use an additional page if needed) By signing as an A uthorized Representative, I affirm that I will handle all Test Materials provided by CPS under this Agreement in accordance with the terms of the CPS Test Rental Agreement then in effect.
Name, Title
Makayla Adams, Personnel Technician
Signature
E-mail Address
[email protected]
Phone Number
(707) 648-5402
Name, Title
Hajara Shabbir, Senior Personnel Analyst
Signature
E-mail Address
[email protected]
Phone Number
(707) 554-5914
Name, Title
Sukari Dixon, Personnel Analyst II
Signature
E-mail Address
[email protected]
Phone Number
(707) 648-4398
Name, Title
Martha Galo, Personnel Analyst I
Signature
E-mail Address
[email protected]
Phone Number
(707) 648-4365
Name, Title
Rachel Ferguson, Human Resources Director
Signature
E-mail Address
[email protected]
Phone Number
(707) 649-4852
Name, Title Signature
E-mail Address Phone Number
II. Representatives to Remove
Name Title
Name Title
Name Title
Name Title
Name Title
DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB
VALL002 and CPS# – Amend 1 Page 3 of 6 September 28, 2022
DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB
VALL002 and CPS# – Amend 1 Page 4 of 6 September 28, 2022
Exhibit B
CPS HR Test Rental Division Rates
Effective January 2022 - Subject to Change
STOCK
TESTS*
SEMI-STOCK
TESTS
CUSTOM
TESTS
AGENCY
TESTS
Base Fee (per order) ‡ $295.00 $595.00 $995.00 $350.00
1-100 Candidates (per candidate) $9.00 $14.00 $15.00 $10.00 101-500 Candidates (per candidate) $8.50 $13.00 $14.00 $9.50 501+ Candidates (per candidate) $8.00 $12.00 $13.00 $9.00 New Item Writing/Entry N/A N/A $35 per item N/A
Pick Up/Handling 5% 5% 5% 5%
Standard Shipping/Handling ** 10% 10% 10% 10%
Expedited Shipping/Handling ** 15% 15% 15% 15%
Shipping outside contiguous U.S. 20% 20% 20% 20%
Entry-Level Law, Entry-Level Fire and Entry-Level Clerical Candidate Materials (available online through Candidate Resource Center) Online Preparation Manuals Online Practice Test
$3.00 if purchased by client
$5.00 if purchased by candidate
$10.00 if purchased by client
$15.00 if purchased by candidate
*CPS HR will apply a credit of $35.00 for each UNOPENED package of Stock Exams of test booklets on the current or future STOCK test orde r (see additional terms listed on F.6.).
**Standard shipping applies to orders placed at least 10 business days prior to test date. Expedited shipping applies to orders placed less than 10 business days prior to test date.
‡ Base fee includes the follo wing at no additional charge: Proctor’s Manual, Scoring Manual, CPS HR Scoring, CPS HR answer sheets and a scoring report.
Online Testing Option for Written Exams*
Stock Tests Semi-Stock Tests Agency Tests Custom Tests
Administrative Set Up Fee (per order) $95.00 $95.00 $95.00 $95.00 One Time Exam Set Up Fee N/A $595.00 $350.00 $995.00
Per Candidate Fee $15.00 $15.00 $15.00 $15.00
Title Change (optional) $25.00 N/A N/A N/A
Additional Supplement (optional) $50.00 N/A N/A N/A
* The one time set -up f ee will be applied for the first online administration of a semi -stock, agency or custom test.
* All exams must be administered in a proctored environment
DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB
VALL002 and CPS# – Amend 1 Page 5 of 6 September 28, 2022
Exhibit C
CPS HR Special Services
Effective January 2022 - Subject to Change
REMOTE PROCTOR SERVICES
Agency Price Candidate Price
Administrative Set Up Fee (per order) $75.00
1 hour test (per candidate) $22.50 $25.50
1 – 2 hour test (per candidate) $30.00 $33.00
2 – 3 hour test (per candidate) $38.75 $41.75
Over 3 hour test (per candidate) $47.50 $50.50
Take it Now Premium Scheduling (Additional Fee as applicable per candidate) $12.00 $12.00 Take It Soon Premium Scheduling (Additional Fee as applicable per candidate) $8.00 $8.00
SPECIAL SERVICES
Candidate Appeals Support $130 per hour
Cover Change – Stock Exams Only $100 base fee (unopened returned books will NOT qualify for a credit) Re-Scoring/Hand-Scoring of Answer Sheet $ 30.00 (Requested directly by Agency) Review Copies (Hardcopies sent via FedEx) $25.00 per order (online review copies are provided at no charge) Scoring Keys $10.00 per Overlay, Key Sheet provided at no additional cost Spanish Language Proficiency Oral Exam $295.00 Base Fee + $120 per candidate (Professional Scoring Included) Stock Supplements $ 2.00 per book when ordered with a Stock test Structured Interview Packages $595.00 Base Fee + $15.00 per candidate Supplemental Orders $25 base fee, candidate count fee, and shipping/handling Writing Proficiency Exam $ 350.00 Base Fee + $ 15.00 per candidate (Profession al Scoring included)
Non-specified special Services
CALL FOR DETAILS - Billed at the following rates
Consultant Time $130/hour
Technician Time $ 75/hour
DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB
VALL002 and CPS# – Amend 1 Page 6 of 6 September 28, 2022
Exhibit D
CPS HR On-line Skills Test Pricing Schedule
Effective January 2022 - Subject to Change
ONLINE SKILLS TEST
Single-Subject Test
Administrative Set Up Fee (per order) $95.00
Per Candidate Fee $15.00
DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB DocuSign Envelope ID: 0B98F6C9-219D-4A58-A159-3B9AAEA161AB RESOLUTION _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING THE
CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF VALLEJO AND
COOPERATIVE PERSONNEL SERVICES, DBA CPS HR CONSULTING
WHEREAS, the Parties entered into a Consultant and Professional Services Agreement (23-HR015) dated July 1st, 2022, hereinafter referred to as “Agreement”, wherein Consultant agreed to provide services relating to Personnel Recruitment Services; and WHEREAS, on October 4, 2022, the Parties entered into a First Amendment to the Agreement which amended Exhibit A-2 of the Agreement to clarify scope and rates relating to testing services; and
WHEREAS, the Parties which to further amend the Agreement to increase the maximum compensation to increase the not-to-exceed amount of the Agreement to $110,000 and to clarify the scope of services.
NOW, THEREFORE, BE IT RESOLVED that the City Manager or designee be authorized on behalf of the City Council to execute a Second Amendment to Consultant and Professional Services Agreement between the City of Vallejo and CPS HR Consulting.
Adopted by the Council of the City of Vallejo at a regular meeting held on January 10, 2023, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
ROBERT H. McCONNELL, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK
SECOND AMENDMENT TO CONSULTANT AND PROFESSIONAL SERVICES
AGREEMENT BETWEEN
CITY OF VALLEJO AND COOPERATIVE PROFESSIONAL SERVICES
This Second Amendment (the “Second Amendment”) to the Consultant and Professional Services Agreement (23-HR015) made and entered into on this day of January 10, 2023, by and between Cooperative Personnel Services, dba CPS HR Consulting, Consultant, and City of Vallejo, a municipal corporation, herein referred to as City based upon the following:
Consultant and City do mutually agree as follows:
1. Amendment to Compensation. Exhibit B, Section A of the Agreement is hereby amended to increase the not to exceed amount to $110,000.00.
2. Amendment to Exhibit A Attachment 1. Attachment 1 to Exhibit A under the Scope of Work is hereby repealed and replaced with “Exhibit A Attachment 1 Revised” attached hereto and incorporated herein by reference.
3. Integration. This Second Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Second Amendment.
This Second Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.
4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Second Amendment and the Agreement, the provisions of this Second Amendment shall control all respects.
5. Ambiguities. The parties have each carefully reviewed this Second Amendment and have agreed to each term of this Second Amendment. No ambiguity shall be presumed to be construed against either party.
6. Counterparts. This Second Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
7. Authority. The person signing this Second Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this Second Amendment on behalf of the Consultant.
IN WITNESS WHEREOF, the parties have entered into this Second Amendment on the day and year first hereinabove appearing
CPS HR Consulting CITY OF VALLEJO, a California Joint Powers Authority a municipal corporation
BY: ____________________________ BY: _______________________________ Sandy MacDonald-Hoop Michael Malone
Chief Financial Officer City Manager
Date: ________________________ DATE: _____________________________
ATTEST: ___________________________
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
___________________________________
Rachel Ferguson
Human Resources Director
APPROVED AS TO FORM:
___________________________________
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
___________________________________
Armond Sarkis
Risk Manager
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 9 Exhibit A – Scope of Work
Exhibit A
Attachment 1
1. Test rental and administration
The CPS HR Test Rental team is committed to providing its customers with the highest-quality test products and services. As a public agency, CPS HR understands the needs of government and not-for-profit agencies, developing employment tests to meet those specialized needs while providing great value at an economical price.
CPS HR's tests are developed to meet the most stringent psychometric standards and are frequently updated to ensure content relevance as well as to prevent overexposure.
Furthermore, CPS HR's staff of testing experts provides prompt, full-service test rental support from initial order processing through test scoring and follow-up consultation.
The test rental catalog offers more than 50 types of entry-level and promotional employment tests for a wide range of public agency positions including law enforcement, fire service, clerical, professional, skilled trades and many others.
Test Rental terms and conditions are included herein below.
REVISED
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 9 Exhibit A – Scope of Work
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 9 Exhibit A – Scope of Work
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 4 of 9 Exhibit A – Scope of Work
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 5 of 9 Exhibit A – Scope of Work
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 6 of 9 Exhibit A – Scope of Work
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 7 of 9 Exhibit A – Scope of Work
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 8 of 9 Exhibit A – Scope of Work
CPS General - Consultant and Professional Services Agreement (Revised 01.2019) Page 9 of 9 Exhibit A – Scope of Work
CONSENT CALENDAR 9.A.
DATE: January 10, 2023
TO: Mayor and Members of the City Council
FROM: Rachel Ferguson, Human Resources Director
SUBJECT: ADOPT A RESOLUTION APPROVING THE FINAL MEMORANDUM OF
UNDERSTANDING WITH CONFIDENTIAL, ADMINISTRATIVE, MANAGERIAL, AND
PROFESSIONAL
ASSOCIATION (CAMP)
RECOMMENDATION
Adopt a resolution approving the attached final Memorandum of Understanding between the City of Vallejo and CAMP.
REASONS FOR RECOMMENDATION
This is an administrative item from December 14, 2021, when the City Council approved the tentative agreements with CAMP. As staff indicated at that time, the final MOU would be brought back to the City Council once the final document language and formatting had been completed.
BACKGROUND AND DISCUSSION
On December 14, 2021, City Council approved the ratification of the tentative agreement between the City of Vallejo and CAMP, with the final MOU language to be brought back to the City Council at a later date. City staff and CAMP representatives met to finalize language in accordance to the approved tentative agreements approved by the City Council.
FISCAL IMPACT
There are no fiscal impacts. All associated costs related to the implementation of the MOU have been appropriated in the adopted FY22-23 budget.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. CAMP Resolution-CAO approval
2. CAMP MOU 2021-2024
CONTACT
Rachel Ferguson, Human Resources Director (707) 649-4852 [email protected]
RESOLUTION NO. ____________
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE
MEMORANDUM OF UNDERSTANDING WITH THE CONFIDENTIAL, ADMINSTRATIVE,
MANAGERIAL, AND PROFESSIONAL ASSOCIATION OF VALLEJO AND AUTHORIZING
THE CITY MANAGER TO EXECUTE THE SAME
W
HEREAS, the City of Vallejo (City) and the Confidential, Administrative, Managerial and Professional Association of Vallejo (CAMP) have negotiated a tentative agreement in good faith; and
W
HEREAS, on December 14, 2021 the City Council approved the tentative agreement between the City and CAMP and directed that a Final MOU be brought back for approval; and W
HEREAS, the City and CAMP have drafted a Final Memorandum of Understanding (MOU) setting forth all of the matters to which the parties agreed in the tentative agreement; and W
HEREAS, approval of the MOU will provide significant benefits to both parties; and W
HEREAS, it is in the best interests of the City and CAMP to approve and execute the MOU.
NO
W, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the MOU and authorizes the City Manager to execute the MOU which is attached to this resolution as Exhibit A and incorporated herein by this reference.
A
dopted by the Council of the City of Vallejo at a regular meeting held on January 10, 2023 with the following vote:
AYES:
N
OES:
ABSEN
T:
ABST
AIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
AT
TEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
A
GREEMENT BETWEEN
C
ITY OF VALLEJO
AND
T
HE CONFIDENTIAL, ADMINISTRATIVE, MANAGERIAL,
AND PROFESSIONAL ASSOCIATON OF VALLEJO
July 1, 2021 - June 30, 2024
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 - June 30, 2024
ii
City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
Table of Contents
SECTION 1. RECOGNITION ................................................................................................................................... 1 SECTION 2. NON-DISCRIMINATION ................................................................................................................... 2
2.1. Discrimination Prohibited. ........................................................................................................................ 2
2.2. Association Membership or Activity. ....................................................................................................... 2 SECTION 3. CITY RIGHTS ...................................................................................................................................... 3
3.1. At Will Status. ............................................................................................................................................ 3
3.2. Rights .......................................................................................................................................................... 3
3.3. Filling of Vacant Positions. ........................................................................................................................ 3 SECTION 4. ASSOCIATION SECURITY ............................................................................................................... 4
4.1. Maintenance authorization of CAMP contributions ............................................................................... 4
4.2 New Employee Orientation ....................................................................................................................... 5 SECTION 5. CLASSIFICATION ACTIONS ........................................................................................................... 6
5.1. Job Classifications...................................................................................................................................... 6
5.2. Classification Studies ................................................................................................................................. 6
5.3. Salary Changes .......................................................................................................................................... 6
5.4. Equity Adjustments. .................................................................................................................................. 6 SECTION 6. SALARY....................................................................................................................................................... 8
6.1. Wages .......................................................................................................................................................... 8
6.2. Market Equity Adjustments .................................................................................................................... 8
6.3. Eligibility for Increase ............................................................................................................................... 9
6.4 One-Time Cash Payment .......................................................................................................................... 9 SECTION 7. BENEFITS ........................................................................................................................................... 11
7.1. Group Health Insurance ................................................................................................................... 11
7.1.1. Premium Contribution for Active Employees. ........................................................................ 11
7.1.2. Premium Contributions for Retiree-Annuitants. .................................................................... 11
7.1.3. VEBA or Alternative Retirement Health Savings Program .................................................. 11
7.1.4. Effective Date for Coverage. ..................................................................................................... 12
7.1.5. Waiver. ............................................................................................................................................... 12
7.2. Retirement Plan. ....................................................................................................................................... 12
7.2.1. Retirement Formula. ........................................................................................................................ 12
7.2.2. Employee Contribution Rate. .......................................................................................................... 12
7.2.3. Elimination of Salary Conversion. ................................................................................................... 13
7.2.4. Pre-Retirement Death Benefit .......................................................................................................... 13
7.3. Life Insurance ........................................................................................................................................... 13
7.4. Group Disability Income Program ............................................................................................... 13
7.5. Employee Assistance Program ................................................................................................. 13
7.6. Dental Plan ..................................................................................................................... 13
7.7. Orthodontic Plan ............................................................................................................. 13
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 - June 30, 2024
iii
City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
7.8. Vision. ........................................................................................................................................................ 13
7.9. Right to Select Carriers ............................................................................................................................ 14
7.10. Management Incentive Pay Eligibility ............................................................................................. 14
7.11. Longevity Pay ................................................................................................................................ 14
7.12. Part-Time Employee Fringe Benefits ............................................................................................... 15
7.12.1. Definition. .......................................................................................................................................... 15
7.12.2. Eligibility. .......................................................................................................................................... 15
7.12.3. Benefit Proration. .............................................................................................................................. 16
7.12.4. Benefits Not Prorated. ...................................................................................................................... 16
7.12.5. Medical Insurance. ............................................................................................................................ 16
7.13. Uniform Allowance .................................................................................................................... 16
7.14. Safety Shoes ............................................................................................................................... 16
7.15. Educational Reimbursement ......................................................................................................... 16
7.15.1. Completion and Reimbursement ..................................................................................................... 16
7.15.2. Approval in Advance. ....................................................................................................................... 16
7.16. Bilingual Pay .............................................................................................................................. 17 SECTION 8. PAID TIME OFF ............................................................................................................................... 18
8.1. Holidays ..................................................................................................................................................... 18
8.1.1. Declared Holidays ............................................................................................................................. 18
8.1.2. Holiday Leave .................................................................................................................................... 18
8.1.3. Floating Holiday Leave ..................................................................................................................... 20
8.2. Annual Leave ................................ ................................ ................................ ...................... 20
8.2.1. Annual Leave Accumulation Rate. .................................................................................................. 20
8.2.2. Limitation of Accumulation. ............................................................................................................ 20
8.2.3. Separation From Service .................................................................................................................. 21
8.3. Sick Leave ......................................................................................................................................................... 21
8.3.1. Accumulation. ................................................................................................................................... 21
8.3.2. Sick Leave Usage. .............................................................................................................................. 21
8.3.3. Separation from Service ................................................................................................................... 21
8.3.4. Sick Leave Cashout for pre-February 9, 2009 Employees. ........................................................... 22
8.3.5. Sick Leave Conversion. .................................................................................................................... 22
8.4. Worker's Compensation ........................................................................................................... 23
8.4.1. Leave .................................................................................................................................................. 23
8.4.2. Benefit Premium Payments. ............................................................................................................. 23
8.5. Bereavement Leave ................................................................................................................... 23
8.5.1. Use of Leave....................................................................................................................................... 23
8.5.2. Additional Time Off .......................................................................................................................... 23 SECTION 9. MISCELLANEOUS PROVISIONS ..................................................................................................... 24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 - June 30, 2024
iv
City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
9.1. Fair Labor Standards Act Status ................................................................................................ 24
9.1.1. Status ................................................................................................................................................. 24
9.1.2. Overtime ............................................................................................................................................ 24
9.2. Performance Evaluation Program ............................................................................................... 24
9.3. Americans with Disabilities Act ................................................................................................................... 24
9.4. Association Activity. ................................................................................................................................. 24
9.5. Layoff Notice .................................................................................................................................................... 24
9.6. Certification/License Fees ........................................................................................................................ 25
9.7. Out-of-Class Assignment .......................................................................................................................... 25 SECTION 10. WORK SCHEDULES ..................................................................................................................... 26
10.1. Regular Work Schedule ................................................................................................................. 26
10.2. Alternative Work Schedule ........................................................................................................... 26 SECTION 11. GRIEVANCE PROCEDURE .............................................................................................................. 28
11.1. Definition ............................................................................................................................................... 28
11.2. Procedure............................................................................................................................................... 28
11.2.1. First Step — Supervisor ................................................................................................................... 28
11.2.2. Second Step — Director of Human Resources ............................................................................... 28
11.2.3. Third Step — Selection of Neutral; Mediation Upon Mutual Agreement ................................... 28
11.2.4. Fourth Step - Expedited Arbitration ............................................................................................... 29
11.2.5. Decision .............................................................................................................................................. 31
11.2.6. Fees and Expenses ............................................................................................................................. 31
11.3. Time Limit for Filing ..................................................................................................................... 31
11.4. Grievances on Matters Not Subject to Arbitration .......................................................................... 31 SECTION 12. EXISTING AGREEMENTS ................................................................................................... 32
12.1. Savings ............................................................................................................................................ 32
12.2. Entire Agreement .......................................................................................................................... 32
12.3. Existing Benefits ........................................................................................................................ 32 SECTION 13. TERM OF AGREEMENT ................................................................................................................... 32
13.1. Term of Agreement ................................................................................................................... 32 SECTION 14. SIGNATURE PAGE ........................................................................................................................ 34 APPENDIX A: SALARY SCHEDULES – JULY 1, 2021 .................................................................................... 35 APPENDIX B: SALARY SCHEDULES – JULY 1, 2022 .................................................................................... 37 APPENDIX C: SALARY SCHEDULES – JULY 1, 2023 .................................................................................... 41 APPENDIX D: SIDE LETTER AGREEMENT ................................................................................................... 45 APPENDIX E: SIDE LETTER AGREEMENT ................................................................................................... 47
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 - June 30, 2024
1 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
SECTION 1. RECOGNITION
The City hereby recognizes the Confidential, Administrative, Management and Professional Association of Vallejo (CAMP) as the sole and exclusive bargaining representative of the representational unit defined for the unclassified employee unit defined in the Vallejo Municipal Code. The City reserves the right to amend or to clarify the appropriate representational unit after meeting and consulting with CAMP.
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SECTION 2. NON-DISCRIMINATION
2.1. Discrimination Prohibited
Neither the City nor CAMP shall discriminate against any employee covered by this Agreement in a manner which would violate any applicable laws because of race, color, national origin, religious creed, age, sex, gender, sexual orientation, marital status, medical condition (cancer or genetic characteristics), genetic information or disability.
2.2. Association Membership or Activity
Neither the City nor CAMP shall interfere with the right of employees covered by this Agreement to become or not become members of CAMP, and there shall be no discrimination against any such employee because of lawful CAMP membership or non- membership activity or status.
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SECTION 3. CITY RIGHTS
3.1. At Will Status
Employees filling positions included in this representational unit are at will employees and therefore shall serve at the will and pleasure of the City. At will employees acquire no property interest in their positions and have no guarantees, either implied or express, regarding continued employment, nor any right to appeal termination of such employment or any disciplinary action. Nothing herein shall abrogate the at will status of these employees.
3.2. Rights
It is understood and agreed that the City possesses the sole right and authority to operate and direct the employees of the City and its various departments in all aspects, including, but not limited to, all rights and authority exercised by the City prior to the execution of this Agreement except as modified in this Agreement. These rights include, but are not limited to:
3.2.1. The right to determine its mission, policies, and to set forth all standards of service offered to the public;
3.2.2. To plan, direct, control and determine the operations or services to be conducted by employees of the City;
3.2.3. To determine the methods, means, number of personnel needed to carry out the mission of the City or the mission of any department;
3.2.4. To direct the working forces;
3.2.5. To hire, promote and assign or to transfer employees within the City or a department;
3.2.6. To lay-off or relieve employees due to lack of work or funds or for other reasons determined appropriate by the City;
3.2.7. To make, publish and enforce rules and regulations;
3.2.8. To introduce new or improved methods, equipment, or facilities;
3.2.9. To contract out for goods and services.
3.3. Filling of Vacant Positions
The City retains the sole and exclusive right to determine when and if a vacant position will be filled. Such decision shall not be subject to grievance or arbitration.
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SECTION 4. ASSOCIATION SECURITY
4.1. Maintenance Authorization of CAMP Contributions
(a) An employee in the bargaining unit represented by CAMP may, at any time, execute a payroll deduction authorization form as furnished by the Union. CAMP will be the custodian of records for such deduction authorizations and will provide the City with written certification that it will maintain an individual employee authorization signed by the individual from whose wages the deduction is to be made.
(b) The city shall begin deductions in the amount prescribed by CAMP in the first full payroll period after receipt of written certification of employee authorization from CAMP.
(c) Except as otherwise provided in this section, and in accordance with S.B.866 (2018) and A.B.119 (2017), each pay period, the City shall remit all sums so directed to CAMP, together with a written statement of the name, job title, department, work location, work, home, and personal cellular telephone number, personal e-mail addresses on file with the city, and home addresses of all employees and amounts deducted, including an accumulated total amount per employee
(d) When CAMP adjusts the level of contributions, CAMP shall provide written notice to the City.
(e) Deductions may be revoked only pursuant to the terms of the employee’s written authorization. The City shall direct requests to cancel or change deductions to CAMP and shall rely on information provided by CAMP regarding whether deductions were properly canceled or changed. Except as otherwise provided in this section, the City shall continue to deduct and remit contributions until it receives notice of revocation from CAMP as provided in this section, or it receives an order from the court or administrative body directing the City to discontinue deductions for one or more employees.
(f) No Fault.
CAMP agrees to indemnify and defend and hold the City harmless for any and all claims, demands, suits, or other action by employees arising from the provisions of this Section or from complying with any demand for revocation.
(g) Leave of Absence.
City will not make deductions from the pay of employees on leave without pay. Upon return from leave of absence without pay, the City shall reinstate the CAMP payroll deductions in place prior to the employee taking leave.
(g) The City shall not resolve disputes between CAMP and represented employees concerning CAMP membership or contribution deductions or provide advice to employees about such matters. The City shall direct employees with questions or concerns about the CAMP contributions to CAMP without expressing an opinion or otherwise responding to employee questions or concerns.
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(h) Upon request of CAMP, the City agrees to meet with CAMP to discuss and attempt to resolve issues pertaining to delivery of services relating to such deductions.
4.2 New Employee Orientation
CAMP will be allowed a representative at all City orientations for new employees represented by CAMP will be attending consistent with Government Code § 3550-3559.
Such CAMP representative shall be allowed twenty (20) minutes to make a presentation and answer questions to employees in classifications represented CAMP. CAMP may present packets to represented employees at orientation. The City or department, where appropriate, will normally notify CAMP ten (10) days in advance of such an orientation session in order to ensure CAMP’s attendance at the orientation. When the City is unable to provide ten (10) days advance notice of an orientation to CAMP (e.g., when the orientation is scheduled less than ten (10) days ahead of time), it will notify CAMP as soon as practical. If CAMP is unable to attend an orientation due to inadequate notice, the parties will work to schedule an alternative time for CAMP to meet with employees.
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SECTION 5. CLASSIFICATION ACTIONS
5.1. Job Classifications
When a new job classification is established or an existing one is changed, the City will submit the new or revised job class specification in writing and the wage rate assignment to CAMP.
If CAMP requests within five (5) calendar days after receipt of the new or revised job class specification, the City and CAMP shall meet and consult over the job class specification and the assigned wage rate. After meeting and consulting, the City shall be free to implement the classification and wage rate assignment as deemed appropriate.
5.2. Classification Studies
Employees shall have a right to request a study of their current positions to determine if they are properly classified. The Director of Human Resources shall decide whether such a study will be conducted; provided, however, that the Director of Human Resources' decision to not conduct such study shall not be arbitrary, capricious or discriminatory.
Should such study not be undertaken, the employee who filed the request and CAMP will be informed in writing by the Director of Human Resources or his designate within thirty (30) days of the written request for such study as to the precise reasons for the City's decision to not undertake such study. Should such study be undertaken and result in no change or a downward change in classification, the employee who filed the request will be informed as to the precise reasons therefore by the Director of Human Resources or designate.
5.3. Salary Changes
When, through the reclassification procedure, an employee is moved to a classification for which the maximum rate of the range is greater than the maximum rate of the range for the classification from which the employee was moved, such employee, beginning with the start of the pay period immediately following said move, shall be advanced to the nearest pay range step in the position to which he or she was moved which will result in an increase in such employee's regular straight-time rate of pay, but not less than $200.00 per year, and thereafter shall be governed by the pay range increments set forth for such classification.
5.3.1. When, through the reclassification procedure, an employee is moved to a classification for which the maximum rate of the range is less than the maximum rate of the range for the classification from which the employee was moved, such employee shall continue to be paid the regular straight-time rate of pay he or she was receiving in the classification from which the employee was moved until such time as the maximum rate of the range of the classification to which such employee was moved surpasses his or her then current rate, and thereafter shall be governed by the pay range increments set forth for such classification.
5.4. Equity Adjustments
In Fiscal Year 2018-19, the City will initiate a city-wide classification and compensation study. This compensation study will include, as a goal, a proposed policy for setting salaries for new positions and future salary adjustments, including adjustments for equity and compaction. The City will engage with CAMP to meet and confer concerning elements of the study prior to its commencement, including comparator agencies and benchmark classifications. The City will use the language in this section of the Agreement to address equity adjustments except that during the term of this contract, this section shall be suspended
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and not apply, and no equity adjustments will occur during the term of this contract pursuant to the below process.
5.4.1. Effective July 1, 2004 and each July 1st during the term of this Agreement, CAMP may submit to the Human Resources Director requests for equity adjustments for up to three job classifications no later than the preceding March 31st.
5.4.2. CAMP may request that each equity adjustment consider any or all of the following methodologies to determine if an equity adjustment is necessary:
5.4.2.1. External Salary Comparison. An external salary comparison shall include a review and analysis of the top step base salary for similar job classifications, and for benchmark positions, within all of the market survey cities. The market survey cities shall be the same survey cities utilized by the bargaining unit from which the positions are compared from all ranks in that division.
5.4.2.2. Internal Salary Comparison. An internal salary comparison shall include a review and analysis of existing positions within the City that are performing similar ongoing duties and assignments with similar levels of responsibilities. The internal salary review shall compare the top step base salaries of these positions.
5.4.2.3. Compaction Salary Comparison. The compaction salary comparison shall include a review and analysis of the top step base salary of the employee being reviewed to the top step base salary of their highest paid subordinate. In determining the appropriate salary level for compaction, the City shall review the current market practices of the survey cities. In analyzing the market trends and internal data until such time as the city-wide policy addressing salary adjustments has been developed.
5.4.3. The City shall conduct equity adjustments promptly. Upon completion of the initial preliminary review, the City shall meet and confer with CAMP to determine the appropriate salary range for the classification. Should the results of such review indicate that the pay rate of a classification be increased, the City shall immediately, and retroactively to July 1st, provide the classification with the appropriate salary adjustment. Should the results of such a review indicate that the pay rate of a classification be reduced, the employee(s) in that classification may be Y-rated and/or handled in the same manner as the reclassification procedure defined in Section 5.3 and 5.3.1.
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SECTION 6. SALARY
6.1. Wages
Effective the later of the (i) first full pay period following ratification of this Agreement by CAMP and adoption by the City Council or (ii) the first pull pay period following July 1, 2021, wages for members of the bargaining unit shall increase by two percent (2.0%).
These salary rates are reflected in the salary scheduled attached hereto as Appendix A.
Effective the first full pay period following July 1, 2022, wages for members of the bargaining unit shall increase by two percent (2.0%). These salary rates are reflected in the salary scheduled attached hereto as Appendix B.
Effective the first full pay period following July 1, 2023, wages for members of the bargaining unit shall increase by three percent (3.0%). These salary rates are reflected in the salary scheduled attached hereto as Appendix C.
6.2. Market Equity Adjustments
All benchmark and related classifications determined through the 2020 Bryce market survey to be more than fifteen percent (15%) below the median for the jurisdictions surveyed, after the application of any negotiated compensation terms effective in FY2021-22, shall receive an equity adjustment to bring them to fifteen percent (15%) below market the first full pay period after January 1, 2022.
In addition, for FY2022-23, all benchmark and related classifications determined through the 2020 Bryce market survey to be more than ten percent (10%) below the median for the jurisdictions surveyed (including those receiving adjustments in FY2021-22 under this section), after the application of any negotiated compensation terms effective in FY2021-22 and FY2022-23, shall receive an equity adjustment to bring them to ten percent (10%) below market effective the first full pay period following January 1, 2023.
In addition, for FY2023-24, all benchmark and related classifications determined through the 2020 Bryce market survey to be more than five percent (5%) below the median for the jurisdictions surveyed (including those receiving adjustments in FY2021-22 and FY2022-23 under this section), after the application of any negotiated compensation terms effective in FY2021-22, FY2022-23, and FY2023-24, shall receive an equity adjustment to bring them to five percent (5%) below market effective the first full pay period following January 1, 2024.
These equity adjustments are represented in the attached spreadsheet, which is hereby incorporated into this Agreement. Classifications subject to equity adjustments are the following:
Deputy City Attorney I
Deputy City Attorney II
Assistant City Attorney I
Assistant City Attorney II
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Any classification determined to be more than ten percent (10%) over market median (“Market Median plus 10%”) based on 2020 Bryce study will be Y-Rated until it has foregone COLA’s equivalent to its position above Market Median plus 10%. In this context, Y-Rating shall mean that the classification will have its COLA’s reduced by 1% of salary until it has foregone COLA’s equivalent to its position above Market Median plus 10%. This Y-rating provision will expire in its entirety with the term of this agreement. In no case shall the results of the compensation study presented result in a reduction of wages.
Classifications subject to Y-rating for the term of this agreement are the following:
Economic Development Program Manager
Real Property and Asset Manager
Chief Building Official
6.3. Eligibility for Increases
Employees shall receive the salary increases specified in this Agreement provided that their work performance has not been evaluated by the appropriate department head or designated supervisor as being unsatisfactory in a major job responsibility in the twelve month period preceding the effective date of the salary increase. The unsatisfactory work performance must be documented and provided to the employee at the time of the unsatisfactory performance and the employee given a reasonable length of time to correct such unsatisfactory performance. An employee who does not receive a salary increase shall be eligible to be considered for such an increase after performance improves to satisfactory levels.
6.4. One-Time Cash Payout
6.4.1 In recognition of, and to help secure the employees' speedy ratification of this MOU, the City has exercised its discretion to provide a one-time discretionary cash payment of $1,000 for regular employees in the bargaining unit following Council approval of this MOU.
6.4.2 This one-time discretionary cash payment shall only be paid as follows:
a. Permanent employees who were employed in a classification assigned to the bargaining unit on June 30, 2021, and continue to be employed in a classification assigned to the bargaining unit at the time of the disbursement which is estimated to occur on the first pay period after Council approval of MOU.
b. Permanent employees who were employed in a classification assigned to the IBEW bargaining unit on June 30, 2021 and have continued to be employed in a regular capacity, but at time of disbursement are employed in a classification assigned to the CAMP bargaining unit. In no case, will an employee receive more than a single one-time payment.
6.4.3 In addition, employees hired after Council approval of this MOU, and temporary employees regardless of hire date are expressly excluded from receiving this one- time discretionary cash payment.
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6.4.4 The discretionary payment contemplated in this subsection 6.4 is meant to formalize the City's decision previously made to the extent the CAMP’S ratification is set to occur shortly. The parties agree that there is no enforceable contractual right to this discretionary cash payment and both the fact that payment is to be made and the amount of the payment are determined at the sole discretion of the City at or near the end of the negotiations period and not pursuant to any prior contract, agreement, or promise causing the employee to expect such payments regularly.1
1 1 29 USCS 297(e)(3); 29 C.F.R. 778.211 (Discretionary Bonus); DOL WHO Opinion Letter FLSA 2008-12 (December 1, 2008).
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SECTION 7. BENEFITS
7.1. Group Health Insurance
Commencing January 1, 2010, the City shall provide to all eligible employees, retiree- annuitants, and dependents a comprehensive medical and flexible benefits plan under the Public Employees Retirement System ("CalPERS") Health Benefits Program in compliance with the Public Employee Medical and Hospital Care Act ("PEMHCA").
7.1.1. Premium Contribution for Active Employees
a. Commencing January 1, 2014 and until June 30, 2016, the City capped its PEMHCA contribution towards medical premiums for employees and eligible dependents at $300 per month.
b. Effective on and commencing July 1, 2016, the City shall cap its PEMHCA contribution toward medical premiums for employees and eligible dependents at the PEMHCA minimum contribution.2
7.1.1.1. For all employees regardless of date of hire, the City will pay seventy- five percent (75%) of the Kaiser Bay Area (North) rate at each level of coverage (i.e., employee only, employee plus one, or employee plus two or more) in effect at the time the premium is paid. The City will contribute the difference between the PEMHCA minimum contribution and 75% of the Kaiser Bay Area (North) rate through a flexible benefits plan. The City's contribution through the flexible benefits plan shall be limited for use for medical premiums. The employee is responsible for any premium cost in excess of the total City contributions set forth above.
Example # 1: An employee is enrolled in a medical plan at the Family level. If the Kaiser Bay Area (North) Family rate is $1224/month, the City will pay the PEMHCA minimum ($125 for 2016) as a direct employer PEMHCA contribution and $793 through the flexible benefit plan. The employee is responsible for any premium cost in excess of $918 (75% of Kaiser).
7.1.2. Premium Contributions for Retiree-Annuitants
The City shall continue to participate in the retiree-annuitant portion of the PEMHCA as provided for in Government Code Section 22857. Retiree-annuitants will continue to receive the same direct PEMHCA City contribution as active employees (i.e., the PEMHCA minimum). The City's contribution to the flexible benefits plan for active employees shall not be considered part of the City's PEMHCA contribution.
7.1.3. VEBA or Alternative Retirement Health Savings Program Employees first hired on, or coming into the CAMP bargaining unit, after July 1, 2013, may receive retiree medical benefits in the form of an individual account with a Voluntary Employee Beneficiary Association ("VEBA") [IRC Section 501(c)(9) trust] or alternative Retirement Health Savings Program ("RHSP") selected by the City. The
2 The PEMHCA minimum contribution for 2018 is $133, subject to annual adjustments by PERS.
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City shall contribute monthly an amount of money into each employee's VEBA account or alternative RHSP selected by the City equal to one and one-half percent (1.5%) of the employee's base monthly salary.
7.1.3.1. Irrevocable election and waiver. In order to participate in the VEBA or alternative RHSP selected by the City, employees must exercise a one-time irrevocable election and waiver, by July 1, 2016, or within thirty (30) days of employment or within (30) thirty days of transfer into a classification represented by CAMP, whichever is later, in which the employee must choose to either (a) continue participating in the retiree- annuitant portion of the PEMHCA or (b) instead receive the 1.5% VEBA or alternative RHSP selected by the City.
a) Those employees who continue to participate in the retiree- annuitant portion of the PEMHCA shall, upon their retirement, receive PEMHCA benefits in an amount commensurate with
active employees. Effective July 1, 2016, that is the PEHMCA minimum plus any additional post employment benefit amount as determined by Resolution of the City Council.
b) Those employees who opt to instead receive the 1.5% VEBA or alternative RHSP, selected by the City, City contribution shall execute a waiver form giving up any right to receive any other retiree medical contribution from the City, including but not limited to (i) participation in the retiree-annuitant portion of the Public Employees' Medical and Hospital Care Act ("PEMHCA") and (ii) any post-employment contribution by the City made directly to the employee or on the employee's behalf towards PEMHCA.
If the City remains in PEMHCA, however, those employees who opted for the VEBA or alternative RHSP selected by the City, will receive PEMHCA benefits in an amount commensurate with active employees, (Effective July 1, 2016, that is the PEMHCA minimum) and in addition, will have access to the amounts in their VEBA or RHSP accounts.
7.1.3.2. Pre July 1, 2013 Employees. Those employees hired prior to July 1, 2013, may choose whether or not to participate in the VEBA or alternative RSHP selected by the City. In order to participate in the VEBA or alternative RHSP selected by the City, these employees must affirmatively exercise in writing their irrevocable election pursuant to and consistent with subsection 7.1.3.1 above no later than July 1, 2016.
The employees who elect to receive the VEBA or alternative RHSP will do so in accordance with subsection 7.1.3.1(b). Those employees who choose not to participate in the VEBA or alternative RHSP selected by the City will continue to receive PEMHCA benefits in an amount commensurate with active employees (Effective July 1, 2016, that is the PEMHCA minimum), plus any additional post-employment benefit amount as determined by Resolution of the City Council.
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7.1.3.3. Employees who have VEBA/RHSP accounts and whose account funds were held in a low-interest account prior to the transfer of such funds to ICMA will receive a one-time, lump sum contribution into their RHSP accounts equal to 3.5% of the value of their account, per year compounded over each employee’s years in membership in the VEBA/RHSP up to a maximum of four (4) years. These contributions are in settlement of any outstanding claims related to alleged losses suffered by employees while funds were held in a low-interest account.
7.1.4. Effective Date for Coverage
New employees shall be eligible for coverage under this section in accordance with the provisions of the Public Employees Medical and Hospital Care Act.
7.1.5. Waiver
Employees who have health insurance may waive the health insurance coverage offered by the City if they prove to the City's satisfaction that they have medical coverage from another source. Effective January 1, 2014, an employee who has continuously waived being covered since December 31, 2013 shall receive $550 per month in a cash payment. Any other employee who waives the health coverage shall receive $250 per month in a cash payment.
7.2. Retirement Plan
7.2.1. Retirement Formula
7.2.1.1. Employees hired before January 1, 2013 and new bargaining unit hires on or after January 1, 2013 who are determined by Ca1PERS to be "classic" or "legacy" members of the Ca1PERS system. The City shall continue to participate in the Ca1PERS Local Miscellaneous 2.7% at 55 retirement plan.
7.2.1.2. New bargaining unit employees hired on or after January 1, 2013 that are new to the Ca1PERS retirement system. The City shall provide the California Public Employee Retirement System Local Miscellaneous 2% at 62 retirement program. In this and all other relevant respects, the City would comply with Government Code sections 7522 et seq. including but not limited to the employee cost-share, the cap on pension benefits, and the three-year average for calculating final compensation.
7.2.2. Employee Contribution Rate
Pursuant to Government Code Section 20516 (Employee Sharing of Cost of Additional Benefit), the member contribution rate for all bargaining unit members who qualify as "classic" under the PEPRA shall be nine percent (9.0%). Bargaining unit members who qualify as "new" members under the PEPRA shall pay a member contribution rate equal to 50% of the normal cost for their retirement benefit. Such amount shall be deducted from the employees' paycheck.
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7.2.3. Elimination of Salary Conversion
All employee contributions required by Ca1PERS shall be made by the City of Vallejo by deducting the amount of the total Ca1PERS employee contribution from the salary of the employee. The City shall implement the provisions of section 414(h)(2) of the Internal Revenue Code ("IRC") for the employee contributions deducted from the salary of employees. This shall not be construed as a guarantee by the City of the existence or continuation of any tax benefits arising from this section of the IRC, nor shall the City indemnify any employee against any loss that may result from any different interpretation, change, or elimination of the relevant sections of the IRC.
7.2.4. Pre-Retirement Death Benefit
During the term of this Agreement, the City shall continue to provide the Pre- Retirement Optional Settlement 2-W Death Benefit set forth in Government Code Section 21548 for bargaining unit employees.
7.3. Life Insurance
The City shall provide life insurance to each employee covered by this Agreement in the amount of $40,000. Accidental death and dismemberment shall be maintained at the same level as basic coverage. During the term of this Agreement the City shall pay the full cost of premiums for this coverage.
7.4. Group Disability Income Program
During the term of this Agreement, the City shall continue to provide a group disability income protection plan substantially similar to the one in effect on June 30, 2013. The City shall pay the full cost of coverage for the term of the Agreement.
7.5. Employee Assistance Program
During the term of this Agreement, the City shall continue to provide an employee assistance program substantially similar to the one in effect on June 30, 2004. The City shall pay the full cost of this coverage for the term of the Agreement.
7.6. Dental Plan
During the term of this Agreement, the City shall continue to provide a dental plan substantially similar to the one in effect on June 30, 2013. The City shall pay the full cost of this coverage for the employee and eligible dependents during the term of this Agreement.
7.7. Orthodontic Plan
The City shall provide an orthodontic plan providing employee and dependent coverage of 50% to a lifetime maximum of $2,000 per covered individual. The City shall pay the full cost of this coverage for employees and their eligible dependents during the term of this Agreement.
7.8. Vision
During the term of this Agreement, the City shall continue to provide a vision plan substantially similar to the one in effect on June 30, 2013. The City shall pay the full cost of this coverage for the employee and eligible dependents during the term of this Agreement.
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7.9. Right to Select Carriers
The benefits provided for in this section shall be provided through a self-insured plan or under group insurance policy or policies issued by an insurance company or insurance companies selected by the City. If these benefits are insured by an insurance company, all benefits are subject to the provisions of the policies between the City and the insurance company. If provided through a self-insurance plan, all benefits are subject to the provisions of the plan document. Notwithstanding any such changes, the level of benefits shall remain substantially the same.
7.10. Management Incentive Pay Eligibility
In the previous MOU, employees included in this representational unit were eligible to receive Management Incentive Pay, which was an annual benefit applied on a fiscal year basis. The amount of this benefit was received as pay. The pay could be taken in one lump sum, bi-annually or on a bi-weekly basis.
7.10.1. Effective June 30, 2016, Management Incentive Pay shall cease, and the amounts are to be rolled over into a new salary schedule which shall be in effect as of July 1, 2016 (Appendix B) and shall reflect the following increases:
7.10.1.1. Effective July 1, 2016, the base pay for those exempt employees and non-exempt employees in salary range 125 and above in this representation unit (as reflected in the salary schedule attached to this MOU as Appendix B) will be increased by 5.77% (the equivalent of 120 hours of pay per year).
7.10.1.2. Effective July 1, 2016, the regular pay for those non-exempt employees below salary range 125 in this representation unit (as reflected in the salary schedule attached to this MOU as Appendix B), will be increased by 2.88% (the equivalent of 60 hours of pay per year).
7.11. Longevity Pay
7.11.1. The City provides Longevity Pay for those employees hired before July 4, 2004 who became CAMP bargaining unit members before February 11, 2009, up to a maximum of ten percent (10%) of an employee's base salary as follows:
7.11.1.1. An employee with more than twenty (20) but less than twenty-five (25) years of City of Vallejo service shall receive an additional amount equal to five percent (5%) of their base salary. This payment shall begin at the beginning of the 20th year based on the anniversary date of the employee.
7.11.1.2. An employee with twenty-five (25) or more years of City of Vallejo service shall receive an additional amount equal to ten percent (10%) of their base salary. This payment shall begin at the beginning of the 25th year based on the anniversary date of the employee.
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7.11.2. The City shall provide Longevity Pay to those employees hired after July 4, 2004, but who became CAMP bargaining unit members before February 11, 2009, up to a maximum of five percent (5%) of base salary as follows:
7.11.2.1. An employee with more than twenty (20) but less than twenty-five (25) years of City of Vallejo service shall receive an additional amount equal to two and one-half percent (2.5%) of their base salary. This payment shall begin at the beginning of the 20th year based on the anniversary date of the employee.
7.11.2.2. An employee with twenty-five (25) or more years of City of Vallejo service shall receive an additional amount equal to five percent (5%) of their base salary. This payment shall begin at the beginning of the 25th year based on the anniversary date of the employee.
7.11.3. Employees hired after February 11, 2009 are not eligible for Longevity Pay.
7.11.4. Employees hired before July 4, 2004, who become CAMP bargaining unit members after February 11, 2009, will be subject to the provisions of 7.11.2.
Hire Date BU Date Longevity
Pre 7/4/04 Pre 2/11/09 Full Longevity
Pre 7/4/04 Post 2/11/09 1/2 Longevity
Post 7/4/04 Post 7/4/04 — Pre 2/11/09 '/2 Longevity
Post 7/4/04 Post 2/11/09 No Longevity
7.12. Part-Time Employee Fringe Benefits
7.12.1. Definition
A part-time employee is considered to be any employee with a work schedule of at least twenty (20) but less than forty (40) hours per week on a year-round basis.
7.12.2. Eligibility
Part-time employees will be eligible for the benefits provided for in this Agreement in accordance with the provisions of this section. Part-time employees who are scheduled to work less than twenty (20) hours per week on a year-round basis shall not be eligible for any fringe benefits under this Agreement.
7.12.3. Benefit Proration
All benefits provided by this Agreement other than those benefits specifically listed in Section 7.12.4 below shall be prorated based on the ratio of an employee's average regularly scheduled weekly hours to the regularly scheduled weekly hours of a full-time employee. For example, an employee with an average regularly scheduled work week of thirty-two (32) hours would have benefits prorated at eighty percent (80%) of the benefits available to a full-time employee. This number would be arrived at by calculating the ratio of 32 to 40 hours per week which is equal to eighty percent (80%).
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7.12.4. Benefits Not Prorated
Part-time employees shall receive the same dental, vision, long-term disability insurance, life insurance, employee assistance program benefits, and medical insurance flex benefits as full-time employees.
7.12.5. Medical Insurance
The City shall pay the full cost of the health insurance premium for part-time employees in accordance with the provisions of the City's contract with PERS.
7.13. Uniform Allowance.
Effective July 1, 2016, if employees in the CAMP bargaining unit are required to wear uniforms, the parties will meet and confer over the subject of a uniform allowance.
7.14. Safety Shoes
7.14.1. Effective July 1, 2016, employees required by the City to wear safety shoes shall be eligible to receive a reimbursement of up to $100 per fiscal year for the purchase and repair of required safety shoes which meet the ANSI specifications.
7.15. Educational Reimbursement
7.15.1. Completion and Reimbursement
Upon proof of satisfactory completion, which is defined as a "C" or better or "Pass" in a pass/fail course, the City shall reimburse the employee for one hundred percent (100%) of the costs incurred in pursuit of qualified educational courses, up to a maximum of $2,000 per employee per fiscal year during the term of this MOU. Reimbursable items include textbooks, materials, fees and/or tuition, which are required for the course. All expenses must be accompanied by appropriate receipts. Courses or subjects must be job-related in that they:
a. Directly relate to the employee's present job; or
b. Directly relate to a position to which the employee could be promoted.
7.15.2. Approval in Advance
All courses covered and expenditures reimbursed under this MOU must be approved in advance by the employee's department head and the Director of Human Resources.
To be eligible for reimbursement, courses must be offered through an accredited college, university, community college, or vocational school. Courses that do not directly relate to the job (i.e., safety courses, management courses, etc.) may qualify if they are approved in writing by the department head and City Manager (or by the City Attorney for employees of the City Attorney’s Office).
Expenditures under this program shall not exceed $25,000 per fiscal year subject to a maximum of $2,000 per individual employee per fiscal year during the term of this Agreement. Funds will be allocated on a "first come, first served" basis.
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7.16. Bilingual Pay
7.16.1. Effective July 1, 2016, an employee certified as bilingual shall receive an additional premium of $75 per month if he or she is certified as bilingual as follows:
7.16.1.1. The employee has the demonstrated ability to translate Spanish, Tagalog or American Sign Language into English and vice versa, both in writing and verbally, established by passing a proficiency test administered by the Department of Human Resources; and
7.16.1.2. The Employee and the Department Head certify that the employee's bilingual skills are desired by the department, and the employee may be called upon when necessary to translate communications as required by the Department Head.
7.16.2. The City may include or delete additional languages which qualify for bilingual pay. The Department Head shall have the discretion to increase or reduce the number of designated bilingual positions depending upon operational needs and other appropriate considerations.
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SECTION 8. PAID TIME OFF
8.1. Holidays
8.1.1. Declared Holidays
Twelve (12) holidays per fiscal year and two (2) floating holidays shall be observed during the term of this Agreement. Those holidays are as follows:
Independence Day, July 4
Labor Day, First Monday in September
Indigenous People’s Day, Second Monday in October
Veteran's Day, November 11
Thanksgiving Day
Friday after Thanksgiving
Christmas Day, December 25
New Year's Day, January 1
Martin Luther King, Jr. Day, Third Monday in January
President's Day, Third Monday in February
Memorial Day, Last Monday in May
Juneteenth, June 19
Two (2) Floating Holidays
The holiday observance provisions for this representational unit shall be the same as those for the unit represented by the International Brotherhood of Electrical Workers, Local 1245, AFL-CIO.
8.1.2. Holiday Leave
All employees in this representational unit shall be entitled to ninety - six (96)hours of holiday leave placed in their Holiday Leave Bank per calendar year (8 hours for each of the 12 holidays listed in section 8.1.1), effective January 1st of any year. Employees who are hired, promoted or leave a position included in this representational unit during the calendar year shall have this benefit prorated according to the number of holidays that occur during the period of time that they actually work in a position included in this unit.
8.1.2.1. Employees whose regular day off falls on the day a holiday occurs may use their holiday leave at another time which meets with their supervisor's approval. (i.e., an employee who has Monday as their regular day off will not use holiday leave to take off on a President's Day Monday holiday and may use that holiday leave on another occasion).
Holidays taken at another time than on the actual holiday must nevertheless be taken in the same pay period.
8.1.2.2. Except as provided below, an employee scheduled to work on the day a holiday occurs shall use 8 hours from his or her Holiday Leave Bank. 19 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
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8.1.2.3. Holiday Leave for Alternative Schedule Employees. Employees who work an alternative work schedule shall use 8 hours of holiday leave.
Employees may choose to supplement with annual leave from their annual leave bank in order to receive pay for the number of hours normally worked on alternative schedule, or, upon written notice to their manager, may work additional hours to achieve pay for 40 hours a week as follows:
a) FLSA non-exempt (hourly) EMPLOYEES on an alternative schedule. Alternative schedule employees will be paid only 8 hours of Holiday pay per holiday (default). However, these alternative schedule employees may also draw down hours from their annual leave bank to be paid for a full 40 hour workweek, upon written notice to their manager. Alternatively, in order to receive pay for a full 40 hour workweek, these employees may request to work additional hour(s) as long as this request does not result in FLSA overtime (e.g., an employee on a 4/10 schedule may request to work 2 additional hours on another work day and receive 8 hours of holiday pay without drawing from their annual leave bank- see example B). Such request must be made in writing by the employee seven days prior to the holiday and must be approved by their supervisor.
A. Example of an hourly employee on a 9/80 schedule working additional hours:
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Off 9 regular 9 regular 9 regular 9 regular 4 (end) /4 (start) regular
Off
Off 9 regular 9 regular 9 regular 9 regular Off
(end)/off
Off
Off 8 Holiday 9+1 add'l
hour
9 regular 9 regular 4 (end)/4 (start) Off
Off 9 regular 9 regular 9 regular 9 regular Off
(end)/off
Off
In the above example, the hourly employee, whose workweek starts and ends in the middle of a Friday, would normally be paid for 31 regular hours and 8 holiday hours for a total of 39 hours. That employee may work an additional hour of time between those two Fridays (the example shows it on a Tuesday) without incurring overtime, and would then work and be paid for that additional hour at a regular rate. 20 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
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8.1.3. Floating Holiday Leave
All employees in this representational unit shall be entitled to sixteen (16) hours of floating holiday leave per calendar year effective January 1st of any year, to be used in the same manner as Holiday Leave (8.1.2 above). This leave benefit shall not be prorated. Floating Holiday Leave is to be scheduled in accordance with each department's procedure for requesting vacation leave and also must be used prior to the end of a given calendar year. Any remaining balance in the employee's Floating Holiday Leave Account at the end of a calendar year shall be lost.
8.2. Annual Leave
8.2.1. Annual Leave Accumulation Rate
Employees covered by this Agreement shall be entitled to accumulate annual leave in accordance with the following schedule:
All employees shall begin to accrue annual leave benefits from their first day of employment and shall be eligible to use annual leave from the point that it is accrued. The City retains discretion to award a second level of annual leave accrual to employees who become members of the CAMP bargaining unit after February 11, 2009.
8.2.2. Limitation of Accumulation
Employees included in this representational unit shall be eligible to accumulate annual leave up to that which can be accumulated in three (3) years.
No employee shall be allowed to accrue annual leave above the maximum allowed accumulation unless one of the following exceptions is granted by the Director of Human Resources, or designee.
8.2.2.1. An exception will be granted by the Director of Human Resources, or designee, in the event that an injury or illness to the employee, or the employee serving on jury duty precludes that employee using accrued annual leave. To be considered for this exception, the Director of Human Resources must be informed of the circumstances surrounding the need to allow for the exception before an employee's annual leave accumulation reaches the maximum. The employee shall be paid for any accrual in excess of the maximum determined appropriate by the Director of Human Resources at the employee's current pay rate. At a minimum, an employee shall be paid for that amount of annual leave they would have accrued during the period they were precluded from using accrued annual leave.
YEARS OF CONTINUOUS SERVICE ACCRUED ANNUAL LEAVE
0 through 4 80 Hours
More than 4 through 10 120 Hours
More than 10 through 20 160 Hours
More than 20 through 26 200 Hours
More than 26 224 Hours
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8.2.2.2. The Director of Human Resources, or designee, may grant an exception in cases where an employee's scheduled annual leave was canceled by the employee's department head. To be considered for this exception, the Director of Human Resources must be informed of the circumstances surrounding the need to allow for the exception before an employee's annual leave accumulation reaches the maximum. The employee shall be paid for any accrual in excess of the maximum determined appropriate by the Director of Human Resources at the employee's current pay rate. At a minimum, an employee shall be paid for that amount of annual leave they would have accrued during the period they were precluded from using accrued annual leave.
8.2.3. Separation From Service
Any employee who is laid off, resigns, retires, or is otherwise separated from the service of the City, shall receive annual leave pay for all of their accrued annual leave upon their separation from employment with the City. The amount of payment for all unused annual leave shall be calculated based upon the employee's regular straight time hourly rate of pay, including longevity pay and other special pays listed in Section
7.13 that are applied to an employee's hourly rate of pay, in effect for the employee's regular job, on the last day that employee actually works.
8.3. Sick Leave
8.3.1. Accumulation
All employees covered by this Agreement shall be entitled to accumulate sick leave at the rate of twelve (12) hours per month. Employees shall accrue sick leave benefits from their first day of employment and shall be eligible to use sick leave from the point that it is accrued.
8.3.2. Sick Leave Usage
An employee on a regular schedule shall be required to use eight (8) hours from their Sick Leave Account for every sick day off. Effective the first pay period after May 1, 2016, employees on an alternative schedule shall be required to use and deduct nine (9), ten (10), or twelve (12) hours from their Sick Leave Account in order to receive pay for a full workday off, as applicable, based on their alternative schedule work day.
8.3.3. Separation from Service
In order to be eligible for a sick leave payout, an employee must have one year of service with the City. The amount of payment for all unused sick leave shall be calculated based upon the employee's regular straight time hourly rate of pay, including longevity pay and other special pays listed in Sections 7.11-7.16 that are applied to an employee's hourly rate of pay, in effect, for the employee's regular job, on the last work day of the employee's employment. In the event of the death of the employee, any payment shall be made to the employee's designated retirement beneficiary.
An employee retiring into the Ca1PERS system shall have the remaining unpaid portion of sick leave converted as service credit at the time of retirement as allowed by CalPERS. A retiring employee shall have the option to waive payment for any 22 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
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portion of their accumulated sick leave at retirement and elect to have their entire sick leave balance converted to CalPERS service.
8.3.4. Sick Leave Cashout for pre-February 9, 2009 Employees An employee who is in the CAMP bargaining unit on or before February 1, 2009 and who has made the one-time non-revocable election by March 9, 2009, may elect to either a) preserve a higher 12 hour a month sick leave accrual (which was the former rate), or, b) to accrue at the current level of 8 hours a month of sick leave applicable to all post February 1, 2009 hires. That employee's options were to:
8.3.4.1. Maintain existing sick leave accrual/cash out policy as it existed prior to this Agreement (i.e., 8 hours accrual per month with option to cash out. above); or
8.3.4.2. Freeze his/her existing sick leave bank and increase sick leave accrual from eight (8) hours to twelve (12) hours sick leave for each additional full month of employment. Upon lay off, resignation or retirement, or other separation from the service of the City, that employee who has frozen sick leave accumulated up to and before February 1, 2009, shall be entitled to cash-out up to one-half (1/2) of their accrued sick leave balance as of February 1, 2009. The employee may cash out up to one- third (1/3) of their accrued sick leave balance accumulated on or after February 1, 2009.
a) Upon election of this option any sick leave used will be deducted from the new accrual bank. If there are not sufficient hours in the new bank the frozen bank will have the hours deducted from it.
b) If an employee chooses to increase sick leave credit from eitht (8) to twelve (12) hours, the employee cannot utilize any hours earned after exercising this option to participate in the Sick Leave Cash Out provision in 8.3.3.1 above. Sick leave hours earned prior to exercising this option remain eligible for Sick Leave Cash-Out.
All non-cashed out sick leave hours (whether accumulated before or exercising the option) may be applied towards retirement service credit pursuant to Section 8.3.3 above.
8.3.4.3. The Sick Leave Cash Out benefit shall not be available to those employees who become members of the CAMP bargaining unit on or after February 1, 2009. However, these employees will be subject to the higher accrual (12 hours per month) and may convert their entire sick leave balance to Ca1PERS service credit as stated in 8.3.3 above.
8.3.5. Sick Leave Conversion
Employees who use five (5) days or less of sick leave in a fiscal year shall have the option of converting sick leave to annual leave pursuant to the following formula:
8.3.5.1. One-fourth (1/4) of the remaining annual balance of sick leave, computed to the nearest one-quarter (1/4) hour, may be added to annual leave; the balance will continue to be recorded as sick leave. (Example:
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used equals eight (8) days unused. One quarter (1/4) of eight (8) days equals two (2) days added to annual leave and six (6) days left as sick leave.) This conversion shall be made within the first quarter of a fiscal year.
8.4. Worker's Compensation
8.4.1. Leave
For illnesses or injuries determined to be compensable under the California Workers' Compensation statutes, worker's compensation leave will be granted for a period not to exceed a cumulative of ninety (90) working days per injury. While on this leave, the employee shall continue to receive full pay and benefits. Upon expiration of the leave, the employee shall be placed on the group disability insurance specified in Section 7.4 without a waiting period subject to the provisions of the insurance agreement with the disability insurance carrier. Employees qualifying for benefits under California Labor Code Section 4850 shall not be eligible for the benefits under Section 8.4.1 of this Agreement.
8.4.2. Benefit Premium Payments
An employee who has an illness or injury sustained on the job shall have his/her premiums for health, dental and life insurance paid for by the City during the period of his/her disability for not more than one (1) year from the date of said injury.
8.5. Bereavement Leave
8.5.1. Use of Leave
Employees shall be eligible for paid Bereavement Leave up to a maximum of three (3) working days per bereavement for the death of the employee's spouse, registered domestic partner, parent, sibling, child, grandparent, or grandchild.
Bereavement leave may also be used for the death of the parent, child, sibling, grandparent, or grandchild of the employee’s spouse or registered domestic partner. Provided the employee complies with the following:
8.5.1.1. The employee must notify the City of the purpose of his/her absence on the first day of such absence; and
8.5.1.2. The employee, when requested, must furnish proof satisfactory to the City of the death, and his/her relationship to the deceased.
8.5.2. Additional Time Off
Employees may ask their department heads for additional time off work beyond the three (3) days. If approved, such additional time shall either be deducted from the employee's annual leave balance, if available, or it shall be approved as leave without pay, at the discretion of the employee.
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SECTION 9. MISCELLANEOUS PROVISIONS
9.1. Fair Labor Standards Act Status
9.1.1. Status
The City shall determine which individuals covered by this Agreement are exempt or nonexempt from the overtime provisions of the Fair Labor Standards Act (FLSA) following the provisions of that Act. A work week shall consist of seven (7) consecutive 24-hour periods designated by the City.
9.1.2. Overtime
Employees covered by this Agreement determined by the City to be nonexempt from the overtime provisions of the Fair Labor Standards Act shall receive overtime compensation in accordance with the provisions of the Fair Labor Standards Act.
9.2. Performance Evaluation Program
The City has developed a formal performance evaluation program. Nothing regarding the performance evaluation program shall be subject to the grievance procedure included in this Agreement.
9.3. Americans with Disabilities Act
The City and CAMP acknowledge the Americans with Disabilities Act of 1990 (ADA) which prohibits discrimination against disabled individuals in employment. Because the ADA requires accommodation for individuals protected under the Act, and because these accommodations must be determined on an individual, case-by-case basis, the parties may disregard provisions of this Agreement in order for the City to avoid discrimination. CAMP recognizes that the City has a legal obligation to meet with the individual to be accommodated before any adjustment is made in working conditions. CAMP will be notified of the proposed accommodations prior to implementation by the City. Prior to disregarding any provision of this Agreement in order to undertake the required accommodations for an individual protected by the Act, the City will provide CAMP with written notice of its intent to disregard the provision, and will allow CAMP the opportunity to discuss options to disregarding certain provisions of the Agreement.
9.4. Association Activity
Authorized employees may engage in legitimate association business activities related to the negotiation and direct administration of this Agreement provided that these activities do not interfere with the normal activities of City business.
9.5. Layoff Notice
The City in its sole discretion shall determine whether layoffs are necessary. When it becomes necessary for layoffs, employees to be laid off shall be given a minimum of sixty (60) calendar days' notice prior to the effective date of the layoff. 25 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
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9.5.1. The parties agree that MOU section 9.5 authorizes the City to impose temporary as well as permanent layoffs and that there are no bumping rights for members of the CAMP bargaining unit. The notice period for temporary layoffs will be sixty (60) days.
9.5.2. Notwithstanding any other provision of this Agreement, effective June 30, 2016, furlough days (temporary layoffs pursuant to 9.5) are eliminated for the remainder of this Agreement.
9.5.3. Furloughs will be implemented in the following manner: Employees will be credited a number of "furlough hours" which they may use at any time during the furlough period. Wages will be reduced by a comparable amount for each pay period in the furlough period.
9.6. Certification/License Fees
Employees who are required as a condition of employment or continued employment to obtain a state certification or licensing in the field in which they are employed by the City shall be reimbursed by the City for the annual cost of such certification or license.
9.7. Out-of-Class Assignment
Employees should not be regularly assigned duties of a higher classification. If, however, an employee in a lower classification assumes a majority of the duties of a higher job classification to cover for employees who are absent, to fill temporary vacancies, or to take care of unusual conditions or situations, then the provisions of this section should be followed. For the purposes of this section, “majority” means the employee is fully in the upgraded position, not just taking on some additional higher-level tasks, duties, or responsibilities.
(a) Except in the case of an unexpected absence, and Out-of-Class assignment shall normally be made in writing in advance of the commencement of the assignment by the Department Head or designee, and shall include an explanation why the employee is qualified for the assignment.
(b) Employees working in an Out-of-Class assignment shall be compensated at 5% above their current step. If the rate of 5% above their current step does not get them to as least step 1 of the salary range for the classification being performed in the Out- of-Class assignment, they will be compensated at step 1 of the Out-of-Class assigned classification.
(c) An employee assigned and receiving payment for an Out-of-Class assignment shall receive such payment when said employee is on vacation, sick leave, holiday, compensatory time off, or other leave with pay status; an employee must be assigned to an out-of-class assignment for a minimum of ten (10) consecutive workdays to receive the payment set forth in this subsection when the employee is on vacation or sick leave.
(d) An employee who separates from service while in an out-of-class assignment shall receive their standard hourly rate for payoff or accrued vacation or compensatory time off.
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SECTION 10. WORK SCHEDULES
10.1. Regular Work Schedule
Employees on a regular schedule shall generally be scheduled to work Monday through Friday, 8 hours a day, 40 hours a week, with a start time and an end time, and enough time for an unpaid lunch in between, as determined by the department head based on departmental needs.
10.2. Alternative Work Schedule
The City has made available the 9/80 and the 4/10 work schedules for employees included in this bargaining unit subject to the following limitations:
10.2.1. Participation in the alternative work schedule shall be voluntary on the part of the employees.
10.2.2. For FLSA Non-exempt Employees, effective July 1, 2016,
a. The default work week applicable to employees working any schedule other than the 9/80 work schedule (including employees on a standard work schedule of five 8-hour days) shall be a one hundred and sixty-eight (168) hour period beginning on Saturday at 12:00 a.m. and ending on Sunday at 11:59 p.m. Different work weeks may be established for individual employees or groups of employees by notice from the City.
b. The default work week applicable to employees working a 9/80 work schedule shall be a one hundred and sixty-eight (168) hour period beginning four hours and one minute into the employee's regularly scheduled 8-hour workday . For example, if an employee works a 9/80 schedule with alternating Fridays off, the employee's work week will begin at 12:01 p.m. on Friday and end at noon the following Thursday.
Different work weeks may be established for individual employees or groups of employees by notice from the City.
c. Unless a different work week is established by the City, the schedule of hours worked in a 9/80 work week shall be as follows:
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Off 9 9 9 9 4 (end)/4 (start) Off
Off 9 9 9 9 Off Off
Off 9 9 9 9 4 (end)/4 (start) Off
Off 9 9 9 9 Off Off
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d. Unless a different work week is established by the City, the schedule of hours worked in a 4/10 work week shall be as follows:
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Off Off 10 10 10 10 Off
e. Because of the unique requirements of the 9/80 work schedule, Fair Labor Standards Act non-exempt employees participating in the alternative work schedule shall not work more than 40 hours in one week without the written prior approval of their supervisor. The supervisor may work with the employee to designate a different schedule of hours worked during a work week than the one designated above, provided that the agreed upon alternative schedule work week for a non-exempt employee shall be agreed to in writing by both manager and employee, and not be longer than 40 hours.
10.2.3. For Exempt Employees:
Exempt employees on an alternative schedule shall generally be scheduled to work an average of 40 hours a week, on a schedule to be set by each department based on departmental needs.
10.2.4. The City shall not be required to implement the 9/80 schedule in a department or work unit where it is determined by the City that the schedule would cause service needs to not be met.
10.2.5. Effective July 1, 2016, it is understood and agreed that any accrued annual leave taken on a regularly scheduled work day shall be deducted from the employee's Annual Leave Bank and equal the number of hours the employee was scheduled to work on the day the leave was taken.
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SECTION 11. GRIEVANCE PROCEDURE
11.1. Definition
A grievance is a dispute of opinion raised by an employee, or by a group of employees (with respect to a single common issue) covered by this Agreement against the City involving the meaning, interpretation or application of the express provisions of this Agreement.
11.2. Procedure
A grievance shall be processed in the following manner with the exception of those grievances specifically listed in Section 11.4, below:
11.2.1. First Step — Supervisor
11.2.1.1. Any employee, with or without a CAMP representative, covered by this Agreement who has a grievance shall submit it to the immediate non-representational unit supervisor provided that said grievance shall be in writing and signed by the aggrieved employee. The supervisor shall give his/her answer within fourteen (14) calendar days after such presentation.
11.2.2. Second Step — Director of Human Resources
11.2.2.1. If the grievance is not settled at Step 1 and the grievant wishes to appeal the grievance to Step 2 of the Grievance Procedure, it shall be referred in writing to the Director of Human Resources within seven (7) calendar days after receipt of the designated supervisor's response in Step 1. The Director of Human Resources, or designee, shall discuss the grievance within seven (7) calendar days with the CAMP representatives at a time mutually agreeable to the parties. If no settlement is reached, the Human Resources director shall give his/her answer to the grievant within seven (7) calendar days following the meeting with CAMP representatives.
11.2.3. Third Step — Selection of Neutral; Mediation Upon Mutual Agreement
11.2.3.1. If CAMP is dissatisfied with the Second Step answer and desires to pursue the matter to arbitration, it shall so advise the Director in writing within fourteen (14) calendar days after receipt of the Second Step answer. Such notice to the Director shall specify the Section(s) of the Agreement allegedly violated and the specific reasons the Second Step answer is considered unacceptable.
11.2.3.2. The Director and the CAMP representatives shall jointly and promptly select an impartial mediator/arbitrator. If within seven (7) 29 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
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calendar days after receipt of CAMP's appeal to the Third Step the parties are unable to agree on a mediator/arbitrator, the Director and the CAMP President shall send a joint letter to the State Mediation and Conciliation Service to provide a list of seven (7) qualified arbitrators. Immediately upon receipt of said list, the Director, or designee, and CAMP President, or designee, shall alternately strike a name from the list, and the last name remaining shall be designated as the mediator/arbitrator. The order of striking shall be determined by coin toss with the winner of the toss making the second strike.
11.2.3.3. If the City and CAMP agree that mediation will be effective in resolving the dispute, the parties shall proceed to the mediation phase of the process as outlined in Section 11.2.3.4, below. If the parties do not mutually agree to mediation, the Third Step of the grievance procedure will be deemed concluded and the parties shall proceed to the fourth step of the process, expedited arbitration as outlined in Section 11.2.4., below.
11.2.3.4. The mediator/arbitrator shall meet with the parties in an effort to resolve the grievance through mediation. The mediation procedure is informal in nature. The mediator/arbitrator shall insure that the relevant facts are elicited in a narrative fashion, rather than through examination and cross-examination of witness. The rules of evidence do not apply, and no record of the proceedings is made.
The grievant is required to participate fully in the proceedings, both by stating his/her views and by asking questions of the other participants in the mediation. The primary effort of the mediator/arbitrator at this step in the process is to assist the parties to settle the grievance in a mutually satisfactory fashion. Neither party shall be represented by an attorney or have an attorney present during the mediation process.
11.2.4. Fourth Step — Expedited Arbitration
11.2.4.1. If the grievance is not resolved in Step 3, or if the City and CAMP do not elect to use the mediation procedures specified above, the arbitrator shall immediately set the matter for hearing within a period of not more than forty-five (45) calendar days from the conclusion of Step3. If the arbitrator originally selected to hear the dispute is not available to conduct the arbitration hearing within the forty- give (45) calendar days, this time period shall be waived unless the City and CAMP agree otherwise. The hearing shall be conducted in accordance with the following expedited procedures. The City and CAMP may mutually agree to waive any of the provisions of the expedited procedure. Otherwise, the arbitrator shall apply all of such provisions in regulating the hearing.
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11.2.4.1.1. The hearing shall be informal;
11.2.4.1.2. Neither party shall be represented at the arbitration hearing by an attorney unless written notice is given to the other party at the conclusion of Step 3. In such case, both parties may be represented by an attorney at the arbitration hearing;
11.2.4.1.3. The parties shall present to the arbitrator a mutually agreeable written statement of the issue and of the facts. If the parties are unable to mutually agree on the issue and the facts, both parties shall present to the arbitrator a written statement of the issue and the facts in advance of the
arbitration hearing;
11.2.4.1.4. The arbitrator shall insure that the relevant facts are elicited in a narrative fashion rather than through examination
and cross-examination of witnesses;
11.2.4.1.5. The formal rules of evidence shall not apply to the hearing;
11.2.4.1.6 The arbitrator shall have the obligation of assuring that all necessary facts and considerations are
brought before him/her by the representatives of the
parties. In all respects, he/she shall assure that the
hearing is a fair one;
11.2.4.1.7 The hearing shall normally be completed within one (1) day unless the arbitrator determines that additional time is necessary;
11.2.4.1.8. No briefs shall be filed or transcripts made except as requested by the arbitrator;
11.2.4.1.9 The arbitrator may issue a bench decision at the hearing but in any event shall render a decision
within fourteen (14) calendar days after conclusion
of the hearing. Such decisions shall be based on the
record before the arbitrator and may include a brief
written explanation of the basis of such conclusion;
11.2.4.1.10. An arbitrator who issues a bench decision shall furnish a copy of the award to the parties within two (2) regularly scheduled calendar days of the close of hearing;
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11.2.4.1.11 The arbitrator shall not have the authority to add to, subtract from, change or modify any provisions of
this Agreement, but shall be limited solely to the
application and interpretation of the express terms of
the Agreement as written; and
11.2.4.1.12 The parties shall endeavor to exchange a witness list and documents that will be used at the arbitration
hearing with each other in advance of the hearing.
11.2.5. Decision
A decision rendered consistent with the terms of this Agreement shall be binding on the City and CAMP.
11.2.6. Fees and Expenses
The fees and expenses of the arbitrator and the selection of an arbitrator and the cost of a written transcript for the arbitrator shall be divided equally between the City and CAMP; provided, however, that each party shall be responsible for compensating its own representatives and witnesses, and purchasing its own copy of the written transcript.
11.3. Time Limit for Filing
No grievance shall be entertained or processed unless it is submitted within fourteen (14) calendar days after the employee concerned has become aware or should have become aware, through the use of reasonable diligence of the occurrence of the event giving rise to the alleged grievance. If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next Step within the specified time limit or any extension thereof, it shall be considered settled on the basis of the City's last answer. If the City does not answer a grievance or an appeal thereof within the specified time limits, CAMP may elect to treat the grievance as denied at that Step and immediately appeal the grievance to the next Step. The time limit in each Step may be extended by mutual written agreement of the City and the representatives involved in each Step.
11.4. Grievances on Matters Not Subject to Arbitration Any grievance filed regarding the terms or conditions of employment outlined in Section 3 of this Agreement shall be processed in accordance with the procedures contained in Section
11.2 above with the exception that any such grievance regarding the aforementioned Section 3 shall not be subject to the arbitration procedure included in Section 11.2.4.
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SECTION 12. EXISTING AGREEMENTS
12.1. Savings
If any provision of this Agreement is subsequently declared by legislative of judicial authority to be unlawful, unenforceable, or not in accordance with applicable laws, statutes, ordinances and regulations of the City of Vallejo, Solano County, the State of California or the United States of America, all other provisions of this Agreement shall remain in full force and effect for the duration of this Agreement and the parties shall meet as soon as possible to agree on a substitute provision. However, if parties are unable to agree within thirty (30) calendar days following commencement of the initial meeting then the matter shall be postponed until contract negotiations are reopened.
12.2. Entire Agreement
The parties acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of meeting and conferring, and that the understandings and agreements arrived at by the parties after exercise of that right and opportunity are set forth in the Agreement. Therefore, the City and CAMP, for the duration of this Agreement, each voluntarily and unqualifiedly waives the right to meet and confer with respect to any subject or matter referred to, or covered in this Agreement, or with respect to any subject or matter not specifically referred to, or covered in this Agreement, even though such subjects or matters may not have been within the knowledge or contemplation of either or both of the parties at the time they negotiated or signed this Agreement. This Agreement may only be amended during its term by the parties' mutual agreement in writing. This Agreement constitutes the total and entire agreements between the parties and no verbal statement shall supersede any of its provisions.
12.3. Existing Benefits
All existing benefits which are presently provided employees within this representational unit but which are not included in terms of this Agreement will remain in full force and effect during the term of this Agreement unless modified through the meet and confer process under the Meyers Milias Brown Act, either through mutual agreement or through statutory impasse resolution procedures.
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SECTION 13. TERM OF AGREEMENT
13.1. Term of Agreement
This Agreement shall commence on July 1, 2021 and shall remain in full force and effect through June 30, 2024. This Agreement supersedes the preexisting Labor Agreement between the City and CAMP.
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SECTION 14. SIGNATURE PAGE
IN WITNESS WHEREOF, the parties hereto, acting by and through their duly authorized representatives, have executed this Agreement the day of __________________________.
FOR THE CITY OF VALLEJO FOR THE CONFIDENTIAL,
ADMINISTRATIVE, MANAGERIAL &
PROFESSION ASSOCIATION OF
VALLEJO
__________________________________ __________________________________ Mike Malone, City Manager Courtney Schreiner Lee, President
__________________________________ __________________________________ Date Date
APPROVED AS TO CONTENT
__________________________________
Rachel Ferguson, Human Resources Director
__________________________________
Date
APPROVED AS TO FORM
__________________________________
Veronica Nebb, City Attorney
__________________________________
Date
ATTEST
__________________________________
Dawn G. Abrahamson, City Clerk
__________________________________
Date
35 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
APPENDIX A
SALARY SCHEDULE
JANUARY 2022 MARKET ADJUSTMENT
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 N20 Administrative Clerk I Conf * Hourly 20.5936 21.6233 22.7045 23.8397 25.0317 N59 Administrative Clerk II Conf * Hourly 22.6999 23.8349 25.0266 26.2779 27.5918 N89 Senior Administrative Clerk Conf * Hourly 24.4656 25.6889 26.9733 28.3220 29.7381 260 Legal Secretary * Hourly 29.2110 30.6716 32.2052 33.8155 35.5063 260 Personnel Technician * Hourly 29.2110 30.6716 32.2052 33.8155 35.5063 299 Contracts and Records Technician * Hourly 32.1986 33.8085 35.4989 37.2738 39.1375 299 Executive Secretary Conf * Hourly 32.1986 33.8085 35.4989 37.2738 39.1375 339 Deputy City Clerk Hourly 35.5805 37.3595 39.2275 41.1889 43.2483 358 Administrative Analyst I Hourly 37.3092 39.1747 41.1334 43.1901 45.3496 358 Community and Volunteer Coordinator Hourly 37.3092 39.1747 41.1334 43.1901 45.3496 358 Paralegal Hourly 37.3092 39.1747 41.1334 43.1901 45.3496 358 Personnel Analyst I Hourly 37.3092 39.1747 41.1334 43.1901 45.3496 388 Media Services Specialist Hourly 40.2112 42.2218 44.3329 46.5495 48.8770 418 Administrative Analyst II Hourly 43.3390 45.5060 47.7813 50.1704 52.6789 418 Personnel Analyst II Hourly 43.3390 45.5060 47.7813 50.1704 52.6789 418 HRIS Analyst Hourly 43.3390 45.5060 47.7813 50.1704 52.6789 428 Marina Manager Hourly 44.4347 46.6564 48.9892 51.4387 54.0106 428 Network Administrator Hourly 44.4347 46.6564 48.9892 51.4387 54.0106 438 Communications Manager Hourly 45.5582 47.8361 50.2279 52.7393 55.3763 441 Deputy City Attorney I Hourly 45.5582 47.8361 50.2279 52.7393 55.3763 448 Laboratory Supervisor Hourly 46.7100 49.0455 51.4978 54.0727 56.7763 448 Landscape Maintenance Manager Hourly 46.7100 49.0455 51.4978 54.0727 56.7763 448 Police Record Manager Hourly 46.7100 49.0455 51.4978 54.0727 56.7763 458 Assistant Water Distribution
Superintendent
Hourly 47.8910 50.2856 52.7999 55.4399 58.2119
458 Development Permit Coordinator Hourly 47.8910 50.2856 52.7999 55.4399 58.2119 458 Fleet Manager Hourly 47.8910 50.2856 52.7999 55.4399 58.2119 458 Senior Planner Hourly 47.8910 50.2856 52.7999 55.4399 58.2119 466 Plant Maintenance Supervisor Hourly 48.8572 51.3001 53.8651 56.5584 59.3863 467 Housing Project Developer Hourly 48.9794 51.4284 53.9998 56.6998 59.5348 467 Purchasing Manager Hourly 48.9794 51.4284 53.9998 56.6998 59.5348 467 Senior Personnel Analyst Hourly 48.9794 51.4284 53.9998 56.6998 59.5348 477 Asset Manager Hourly 50.2177 52.7286 55.3650 58.1333 61.0400 477 Assistant Maintenance Superintendent Hourly 50.2177 52.7286 55.3650 58.1333 61.0400 487 Accounting Manager Hourly 51.4874 54.0618 56.7649 59.6031 62.5833 487 Administrative Manager Hourly 51.4874 54.0618 56.7649 59.6031 62.5833 487 Auditor Controller Hourly 51.4874 54.0618 56.7649 59.6031 62.5833 487 Environmental Services Manager Hourly 51.4874 54.0618 56.7649 59.6031 62.5833 487 Finance Manager Hourly 51.4874 54.0618 56.7649 59.6031 62.5833 487 Information Systems Manager Hourly 51.4874 54.0618 56.7649 59.6031 62.5833 487 IT Project Manager Hourly 51.4874 54.0618 56.7649 59.6031 62.5833 487 Water Finance Manager Hourly 51.4874 54.0618 56.7649 59.6031 62.5833 497 Building Inspection Manager Hourly 52.7891 55.4286 58.2000 61.1100 64.1655 497 Deputy City Attorney II Hourly 52.7891 55.4286 58.2000 61.1100 64.1655 497 Economic Development Program Manager Hourly 52.7891 55.4286 58.2000 61.1100 64.1655 497 Principal Planner Hourly 52.7891 55.4286 58.2000 61.1100 64.1655 36 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 497 Real Property and Leasing Manager Hourly 52.7891 55.4286 58.2000 61.1100 64.1655 497 Water Distribution Superintendent Hourly 52.7891 55.4286 58.2000 61.1100 64.1655 497 Water Quality Manager Hourly 52.7891 55.4286 58.2000 61.1100 64.1655 497 Water Superintendent Facilities Hourly 52.7891 55.4286 58.2000 61.1100 64.1655 507 Assistant Water Superintendent-Treatment Hourly 54.1238 56.8300 59.6715 62.6551 65.7879 527 Fire Prevention Manager Hourly 56.8953 59.7401 62.7271 65.8635 69.1567 537 Economic Development Manager Hourly 58.3337 61.2504 64.3129 67.5285 70.9049 547 Planning Manager Hourly 59.8086 62.7990 65.9390 69.2360 72.6978 557 Housing and Community Development
Program Manager
Hourly 61.3208 64.3868 67.6061 70.9864 74.5357
557 Transportation Program Superintendent Hourly 61.3208 64.3868 67.6061 70.9864 74.5357 576 Water Engineering Manager Hourly 64.3000 67.5150 70.8908 74.4353 78.1571 586 Chief Building Official Hourly 65.9257 69.2220 72.6831 76.3173 80.1332 596 Assistant City Attorney I Hourly 67.5925 70.9721 74.5207 78.2467 82.1590 636 Assistant City Attorney II Hourly 74.6919 78.4265 82.3478 86.4652 90.7885
* Classification is Non-Exempt
37 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
APPENDIX B
SALARY SCHEDULE
JULY 2022 2% COLA
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 N20 Administrative Clerk I Conf * Hourly 21.0055 22.0558 23.1586 24.3165 25.5323 N59 Administrative Clerk II Conf * Hourly 23.1539 24.3116 25.5271 26.8035 28.1436 N89 Senior Administrative Clerk Conf * Hourly 24.9549 26.2027 27.5128 28.8884 30.3329 260 Legal Secretary * Hourly 29.7952 31.2850 32.8493 34.4918 36.2164 260 Personnel Technician * Hourly 29.7952 31.2850 32.8493 34.4918 36.2164 299 Contracts and Records Technician * Hourly 32.8426 34.4847 36.2089 38.0193 39.9203 299 Executive Secretary Conf * Hourly 32.8426 34.4847 36.2089 38.0193 39.9203 339 Deputy City Clerk Hourly 36.2921 38.1067 40.0121 42.0127 44.1133 358 Administrative Analyst I Hourly 38.0554 39.9582 41.9561 44.0539 46.2566 358 Community and Volunteer Coordinator Hourly 38.0554 39.9582 41.9561 44.0539 46.2566 358 Paralegal Hourly 38.0554 39.9582 41.9561 44.0539 46.2566 358 Personnel Analyst I Hourly 38.0554 39.9582 41.9561 44.0539 46.2566 388 Media Services Specialist Hourly 41.0154 43.0662 45.2196 47.4805 49.8545 418 Administrative Analyst II Hourly 44.2058 46.4161 48.7369 51.1738 53.7325 418 Personnel Analyst II Hourly 44.2058 46.4161 48.7369 51.1738 53.7325 418 HRIS Analyst Hourly 44.2058 46.4161 48.7369 51.1738 53.7325 428 Marina Manager Hourly 45.3234 47.5895 49.9690 52.4675 55.0908 428 Network Administrator Hourly 45.3234 47.5895 49.9690 52.4675 55.0908 438 Communications Manager Hourly 46.4694 48.7928 51.2325 53.7941 56.4838 438 Deputy City Attorney I Hourly 46.4694 48.7928 51.2325 53.7941 56.4838 448 Laboratory Supervisor Hourly 47.6442 50.0264 52.5278 55.1542 57.9118 448 Landscape Maintenance Manager Hourly 47.6442 50.0264 52.5278 55.1542 57.9118 448 Police Record Manager Hourly 47.6442 50.0264 52.5278 55.1542 57.9118 458 Assistant Water Distribution
Superintendent
Hourly 48.8488 51.2913 53.8559 56.5487 59.3761
458 Development Permit Coordinator Hourly 48.8488 51.2913 53.8559 56.5487 59.3761 458 Fleet Manager Hourly 48.8488 51.2913 53.8559 56.5487 59.3761 458 Senior Planner Hourly 48.8488 51.2913 53.8559 56.5487 59.3761 466 Plant Maintenance Supervisor Hourly 49.8343 52.3261 54.9424 57.6896 60.5740 467 Housing Project Developer Hourly 49.9590 52.4570 55.0798 57.8338 60.7255 467 Purchasing Manager Hourly 49.9590 52.4570 55.0798 57.8338 60.7255 467 Senior Personnel Analyst Hourly 49.9590 52.4570 55.0798 57.8338 60.7255 477 Asset Manager Hourly 51.2221 53.7832 56.4723 59.2960 62.2608 477 Assistant Maintenance Superintendent Hourly 51.2221 53.7832 56.4723 59.2960 62.2608 487 Accounting Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Administrative Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Auditor Controller Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Environmental Services Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Finance Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Information Systems Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 IT Project Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Water Finance Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 497 Building Inspection Manager Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Deputy City Attorney II Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Economic Development Program Manager Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Principal Planner Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 38 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 497 Real Property and Leasing Manager Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Water Distribution Superintendent Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Water Quality Manager Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Water Superintendent Facilities Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 507 Assistant Water Superintendent-Treatment Hourly 55.2063 57.9666 60.8649 63.9082 67.1037 527 Fire Prevention Manager Hourly 58.0332 60.9349 63.9816 67.1808 70.5398 537 Economic Development Manager Hourly 59.5004 62.4754 65.5992 68.8791 72.3230 547 Planning Manager Hourly 61.0048 64.0550 67.2578 70.6207 74.1518 557 Housing and Community Development
Program Manager
Hourly 62.5472 65.6745 68.9582 72.4061 76.0264
557 Transportation Program Superintendent Hourly 62.5472 65.6745 68.9582 72.4061 76.0264 576 Water Engineering Manager Hourly 65.5860 68.8653 72.3086 75.9240 79.7202 586 Chief Building Official Hourly 67.2442 70.6064 74.1368 77.8436 81.7359 596 Assistant City Attorney I Hourly 68.9444 72.3915 76.0111 79.8116 83.8022 636 Assistant City Attorney II Hourly 76.1857 79.9950 83.9948 88.1945 92.6043
* Classification is Non-Exempt
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CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
SALARY SCHEDULE
JANUARY 2023 MARKET ADJUSTMENT
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 N20 Administrative Clerk I Conf * Hourly 21.0055 22.0558 23.1586 24.3165 25.5323 N59 Administrative Clerk II Conf * Hourly 23.1539 24.3116 25.5271 26.8035 28.1436 N89 Senior Administrative Clerk Conf * Hourly 24.9549 26.2027 27.5128 28.8884 30.3329 260 Legal Secretary * Hourly 29.7952 31.2850 32.8493 34.4918 36.2164 260 Personnel Technician * Hourly 29.7952 31.2850 32.8493 34.4918 36.2164 299 Contracts and Records Technician * Hourly 32.8426 34.4847 36.2089 38.0193 39.9203 299 Executive Secretary Conf * Hourly 32.8426 34.4847 36.2089 38.0193 39.9203 339 Deputy City Clerk Hourly 36.2921 38.1067 40.0121 42.0127 44.1133 358 Administrative Analyst I Hourly 38.0554 39.9582 41.9561 44.0539 46.2566 358 Community and Volunteer Coordinator Hourly 38.0554 39.9582 41.9561 44.0539 46.2566 358 Paralegal Hourly 38.0554 39.9582 41.9561 44.0539 46.2566 358 Personnel Analyst I Hourly 38.0554 39.9582 41.9561 44.0539 46.2566 388 Media Services Specialist Hourly 41.0154 43.0662 45.2196 47.4805 49.8545 418 Administrative Analyst II Hourly 44.2058 46.4161 48.7369 51.1738 53.7325 418 Personnel Analyst II Hourly 44.2058 46.4161 48.7369 51.1738 53.7325 418 HRIS Analyst Hourly 44.2058 46.4161 48.7369 51.1738 53.7325 428 Marina Manager Hourly 45.3234 47.5895 49.9690 52.4675 55.0908 428 Network Administrator Hourly 45.3234 47.5895 49.9690 52.4675 55.0908 438 Communications Manager Hourly 46.4694 48.7928 51.2325 53.7941 56.4838 441 Deputy City Attorney I Hourly 46.8187 49.1596 51.6176 54.1985 56.9085 448 Laboratory Supervisor Hourly 47.6442 50.0264 52.5278 55.1542 57.9118 448 Landscape Maintenance Manager Hourly 47.6442 50.0264 52.5278 55.1542 57.9118 448 Police Record Manager Hourly 47.6442 50.0264 52.5278 55.1542 57.9118 458 Assistant Water Distribution
Superintendent
Hourly 48.8488 51.2913 53.8559 56.5487 59.3761
458 Development Permit Coordinator Hourly 48.8488 51.2913 53.8559 56.5487 59.3761 458 Fleet Manager Hourly 48.8488 51.2913 53.8559 56.5487 59.3761 458 Senior Planner Hourly 48.8488 51.2913 53.8559 56.5487 59.3761 466 Plant Maintenance Supervisor Hourly 49.8343 52.3261 54.9424 57.6896 60.5740 467 Housing Project Developer Hourly 49.9590 52.4570 55.0798 57.8338 60.7255 467 Purchasing Manager Hourly 49.9590 52.4570 55.0798 57.8338 60.7255 467 Senior Personnel Analyst Hourly 49.9590 52.4540 55.0798 57.8338 60.7255 477 Asset Manager Hourly 51.2221 53.7832 56.4723 59.2960 62.2608 477 Assistant Maintenance Superintendent Hourly 51.2221 53.7832 56.4723 59.2960 62.2608 487 Accounting Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Administrative Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Auditor Controller Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Environmental Services Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Finance Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Information Systems Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 IT Project Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 487 Water Finance Manager Hourly 52.5171 55.1430 57.9002 60.7952 63.8350 497 Building Inspection Manager Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Economic Development Program Manager Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Principal Planner Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Real Property and Leasing Manager Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Water Distribution Superintendent Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Water Quality Manager Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 497 Water Superintendent Facilities Hourly 53.8449 56.5372 59.3640 62.3322 65.4488 40 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 501 Deputy City Attorney II Hourly 54.3854 57.1047 59.9600 62.9580 66.1059 507 Assistant Water Superintendent-Treatment Hourly 55.2063 57.9666 60.8649 63.9082 67.1037 527 Fire Prevention Manager Hourly 58.0332 60.9349 63.9816 67.1808 70.5398 537 Economic Development Manager Hourly 59.5004 62.4754 65.5992 68.8791 72.3230 547 Planning Manager Hourly 61.0048 64.0550 67.2578 70.6207 74.1518 557 Housing and Community Development
Program Manager
Hourly 62.5472 65.6745 68.9582 72.4061 76.0264
557 Transportation Program Superintendent Hourly 62.5472 65.6745 68.9582 72.4061 76.0264 576 Water Engineering Manager Hourly 65.5860 68.8653 72.3086 75.9240 79.7202 586 Chief Building Official Hourly 67.2442 70.6064 74.1368 77.8436 81.7359 600 Assistant City Attorney I Hourly 69.6363 73.1181 76.7740 80.6126 84.6433 639 Assistant City Attorney II Hourly 76.7586 80.5965 84.6263 88.8577 93.3006
* Classification is Non-Exempt
41 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
APPENDIX C
SALARY SCHEDULE
JULY 2023 3% COLA
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 N20 Administrative Clerk I Conf * Hourly 21.6357 22.7174 23.8533 25.0460 26.2983 N59 Administrative Clerk II Conf * Hourly 23.8485 25.0409 26.2930 27.6076 28.9880 N89 Senior Administrative Clerk Conf * Hourly 25.7035 26.9887 28.3382 29.7550 31.2428 260 Legal Secretary * Hourly 30.6891 32.2235 33.8347 35.5264 37.3027 260 Personnel Technician * Hourly 30.6891 32.2235 33.8347 35.5264 37.3027 299 Contracts and Records Technician * Hourly 33.8278 35.5193 37.2953 39.1599 41.1179 299 Executive Secretary Conf * Hourly 33.8278 35.5193 37.2953 39.1599 41.1179 339 Deputy City Clerk Hourly 37.3809 39.2500 41.2124 43.2730 45.4367 358 Administrative Analyst I Hourly 39.1970 41.1568 43.2147 45.3754 47.6442 358 Community and Volunteer Coordinator Hourly 39.1970 41.1568 43.2147 45.3754 47.6442 358 Paralegal Hourly 39.1970 41.1568 43.2147 45.3754 47.6442 358 Personnel Analyst I Hourly 39.1970 41.1568 43.2147 45.3754 47.6442 388 Media Services Specialist Hourly 42.2459 44.3582 46.5761 48.9049 51.3501 418 Administrative Analyst II Hourly 45.5319 47.8085 50.1989 52.7088 55.3443 418 Personnel Analyst II Hourly 45.5319 47.8085 50.1989 52.7088 55.3443 418 HRIS Analyst Hourly 45.5319 47.8085 50.1989 52.7088 55.3443 428 Marina Manager Hourly 46.6831 49.0173 51.4681 54.0415 56.7436 428 Network Administrator Hourly 46.6831 49.0173 51.4681 54.0415 56.7436 438 Communications Manager Hourly 47.8634 50.2566 52.7694 55.4079 58.1783 441 Deputy City Attorney I Hourly 48.2233 50.6345 53.1661 55.8244 58.6156 448 Laboratory Supervisor Hourly 49.0735 51.5273 54.1036 56.8087 59.6491 448 Landscape Maintenance Manager Hourly 49.0735 51.5273 54.1036 56.8087 59.6491 448 Police Record Manager Hourly 49.0735 51.5273 54.1036 56.8087 59.6491 458 Assistant Water Distribution
Superintendent
Hourly 50.3143 52.8299 55.4714 58.2450 61.1572
458 Development Permit Coordinator Hourly 50.3143 52.8299 55.4714 58.2450 61.1572 458 Fleet Manager Hourly 50.3143 52.8299 55.4714 58.2450 61.1572 458 Senior Planner Hourly 50.3143 52.8299 55.4714 58.2450 61.1572 466 Plant Maintenance Supervisor Hourly 51.3294 53.8959 56.5907 59.4202 62.3911 467 Housing Project Developer Hourly 51.4577 54.0306 56.7321 59.5688 62.5471 467 Purchasing Manager Hourly 51.4577 54.0306 56.7321 59.5688 62.5471 467 Senior Personnel Analyst Hourly 51.4577 54.0306 56.7321 59.5688 62.5471 477 Asset Manager Hourly 52.7587 55.3967 58.1665 61.0748 64.1285 477 Assistant Maintenance Superintendent Hourly 52.7587 55.3967 58.1665 61.0748 64.1285 487 Accounting Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Administrative Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Auditor Controller Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Environmental Services Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Finance Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Information Systems Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 IT Project Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Water Finance Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 497 Building Inspection Manager Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Economic Development Program Manager Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Principal Planner Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Real Property and Leasing Manager Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 42 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 497 Water Distribution Superintendent Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Water Quality Manager Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Water Superintendent Facilities Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 501 Deputy City Attorney II Hourly 56.0169 58.8178 61.7587 64.8466 68.0889 507 Assistant Water Superintendent-Treatment Hourly 56.8625 59.7057 62.6909 65.8254 69.1167 527 Fire Prevention Manager Hourly 59.7741 62.7629 65.9009 69.1960 72.6558 537 Economic Development Manager Hourly 61.2854 64.3497 67.5672 70.9455 74.4928 547 Planning Manager Hourly 62.8349 65.9767 69.2755 72.7393 76.3762 557 Housing and Community Development
Program Manager
Hourly 64.4236 67.6448 71.0270 74.5783 78.3072
557 Transportation Program Superintendent Hourly 64.4236 67.6448 71.0270 74.5783 78.3072 576 Water Engineering Manager Hourly 67.5535 70.9313 74.4778 78.2016 82.1117 586 Chief Building Official Hourly 69.2615 72.7246 76.3608 80.1788 84.1877 600 Assistant City Attorney I Hourly 71.7254 75.3117 79.0773 83.0312 87.1827 639 Assistant City Attorney II Hourly 79.0613 83.0144 87.1651 91.5233 96.0995
* Classification is Non-Exempt
43 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
SALARY SCHEDULE
JANUARY 2024 MARKET ADJUSTMENT
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 N20 Administrative Clerk I Conf * Hourly 21.6357 22.7174 23.8533 25.0460 26.2983 N59 Administrative Clerk II Conf * Hourly 23.8485 25.0409 26.2930 27.6076 28.9880 N89 Senior Administrative Clerk Conf * Hourly 25.7035 26.9887 28.3382 29.7550 31.2428 260 Legal Secretary * Hourly 30.6891 32.2235 33.8347 35.5264 37.3027 260 Personnel Technician * Hourly 30.6891 32.2235 33.8347 35.5264 37.3027 299 Contracts and Records Technician * Hourly 33.8278 35.5193 37.2953 39.1599 41.1179 299 Executive Secretary Conf * Hourly 33.8278 35.5193 37.2953 39.1599 41.1179 339 Deputy City Clerk Hourly 37.3809 39.2500 41.2124 43.2730 45.4367 358 Administrative Analyst I Hourly 39.1970 41.1568 43.2147 45.3754 47.6442 358 Community and Volunteer Coordinator Hourly 39.1970 41.1568 43.2147 45.3754 47.6442 358 Paralegal Hourly 39.1970 41.1568 43.2147 45.3754 47.6442 358 Personnel Analyst I Hourly 39.1970 41.1568 43.2147 45.3754 47.6442 388 Media Services Specialist Hourly 42.2459 44.3582 46.5761 48.9049 51.3501 418 Administrative Analyst II Hourly 45.5319 47.8085 50.1989 52.7088 55.3443 418 Personnel Analyst II Hourly 45.5319 47.8085 50.1989 52.7088 55.3443 418 HRIS Analyst Hourly 45.5319 47.8085 50.1989 52.7088 55.3443 428 Marina Manager Hourly 46.6831 49.0173 51.4681 54.0415 56.7436 428 Network Administrator Hourly 46.6831 49.0173 51.4681 54.0415 56.7436 438 Communications Manager Hourly 47.8634 50.2566 52.7694 55.4079 58.1783 448 Laboratory Supervisor Hourly 49.0735 51.5273 54.1036 56.8087 59.6491 448 Landscape Maintenance Manager Hourly 49.0735 51.5273 54.1036 56.8087 59.6491 448 Police Record Manager Hourly 49.0735 51.5273 54.1036 56.8087 59.6491 452 Deputy City Attorney I Hourly 49.5661 52.0444 54.6467 57.3789 60.2478 458 Assistant Water Distribution
Superintendent
Hourly 50.3143 52.8299 55.4714 58.2450 61.1572
458 Development Permit Coordinator Hourly 50.3143 52.8299 55.4714 58.2450 61.1572 458 Fleet Manager Hourly 50.3143 52.8299 55.4714 58.2450 61.1572 458 Senior Planner Hourly 50.3143 52.8299 55.4714 58.2450 61.1572 466 Housing Project Developer Hourly 51.3294 53.8959 56.5907 59.4202 62.3911 466 Plant Maintenance Supervisor Hourly 51.3294 53.8959 56.5907 59.4202 62.3911 467 Purchasing Manager Hourly 51.4577 54.0306 56.7321 59.5688 62.5471 467 Senior Personnel Analyst Hourly 51.4577 54.0306 56.7321 59.5688 62.5471 477 Asset Manager Hourly 52.7587 55.3967 58.1665 61.0748 64.1285 477 Assistant Maintenance Superintendent Hourly 52.7587 55.3967 58.1665 61.0748 64.1285 487 Accounting Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Administrative Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Auditor Controller Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Environmental Services Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Finance Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Information Systems Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 IT Project Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 487 Water Finance Manager Hourly 54.0927 56.7973 59.6371 62.6189 65.7498 497 Building Inspection Manager Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Economic Development Program Manager Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Principal Planner Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Real Property and Leasing Manager Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Water Distribution Superintendent Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 497 Water Quality Manager Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 44 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
Range Classification Rate Step 1 Step 2 Step 3 Step 4 Step 5 497 Water Superintendent Facilities Hourly 55.4603 58.2333 61.1449 64.2022 67.4122 507 Assistant Water Superintendent-Treatment Hourly 56.8625 59.7057 62.6909 65.8254 69.1167 511 Deputy City Attorney II Hourly 57.4332 60.3049 63.3201 66.4861 69.8104 527 Fire Prevention Manager Hourly 59.7741 62.7629 65.9009 69.1960 72.6558 537 Economic Development Manager Hourly 61.2854 64.3497 67.5672 70.9455 74.4928 547 Planning Manager Hourly 62.8349 65.9767 69.2755 72.7393 76.3762 557 Housing and Community Development
Program Manager
Hourly 64.4236 67.6448 71.0270 74.5783 78.3072
557 Transportation Program Superintendent Hourly 64.4236 67.6448 71.0270 74.5783 78.3072 576 Assistant Public Works Director-
Maintenance
Hourly 67.5535 70.9313 74.4778 78.2016 82.1117
576 Water Engineering Manager Hourly 67.5535 70.9313 74.4778 78.2016 82.1117 586 Chief Building Official Hourly 69.2615 72.7246 76.3608 80.1788 84.1877 610 Assistant City Attorney I Hourly 73.5389 77.2158 81.0766 85.1304 89.3868 636 Assistant Public Works Director-City
Engineer
Hourly 78.4713 82.3949 86.5146 90.8403 95.3823
650 Assistant City Attorney II Hourly 81.2629 85.3261 89.5923 94.0719 98.7755
* Classification is Non-Exempt
45 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
APPENDIX D
SIDE LETTER AGREEMENT
46 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
47 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
APPENDIX E
SIDE LETTER AGREEMENT
48 City of Vallejo — CAMP Agreement 07/01/21 - 06/30/24
CITY OF VALLEJO/CONFIDENTIAL ADMINISTRATIVE MANAGERIAL & PROFESSIONAL ASSOCIATION MOU July 1, 2021 — June 30, 2024
ACTION ITEM 9.B.
DATE: January 10, 2023
TO: Mayor and Members of the City Council
FROM: Rachel Ferguson, Human Resources Director
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SIDE
LETTER OF AGREEMENT APPROVAL BETWEEN THE CITY OF VALLEJO AND THE
VALLEJO POLICE OFFICERS' ASSOCIATION
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a side letter of agreement to the amended 2019 Tentative Agreement between the City of Vallejo and the Vallejo Police Officers’ Association for Master Officer Program pay to become pensionable compensation.
REASONS FOR RECOMMENDATION
The approval of the proposed side letter agreement between the City and VPOA will improve VPD’s competitiveness in the labor market and demonstrate stability for employees going forward. Specifically, the Master Officer Program additional compensation will replace Longevity Pay.
BACKGROUND AND DISCUSSION
The City of Vallejo and the Vallejo Police Officers’ Association (VPOA) have reached an agreement to amend the 2019 Tentative Agreement which was to serve as the basis of a Supplemental Agreement after ratification by the VPOA membership and adoption by the City Council. As part of the agreement, the Master Officer Program language was agreed between VPOA and the City. The program mandates numerous eligibility requirements be met for enrollment into the program, unlike other retention incentive programs in the past.
The program provides rewards for an accomplished career and incentives for retention and lateral recruitment.
Approximately 45% of the sworn members will qualify for the program under the rules and requirements and are currently receiving the program pay.
Included in the program pay language of the previous agreement is a written understanding that the City pursue its pensionability with CalPERS. As numerous incentives and specialty add-on pays are pensionable throughout the public sector, employees and the City make appropriate contributions related to specialty pay into the CalPERS pension system to be included as part of the final retirement computation at the end of the employees’ careers.
Over the past year and a half, the City engaged with CalPERS to finalize language that is compliant with the requirements for the Master Officer Program pay to become a part of the CalPERS contributions. In September of 2022, CalPERS approved the last of several iterations of the program language. The mandate by CalPERS for its language adoption and/or ratification by the City’s governing board is the final step in the process. Once the language is adopted and/or ratified, the Longevity Pay incentive will end.
Effective November 14, 2022, the Master Officer Program additional compensation shall be reported to CalPERS as Special Compensation and will become pensionable compensation as detailed in the Side Letter of Agreement Between the City of Vallejo and the Vallejo Police Officers’ Association.
FISCAL IMPACT
Date: January 10, 2023
Subject: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SIDE
LETTER OF AGREEMENT APPROVAL BETWEEN THE CITY OF VALLEJO AND
THE VALLEJO POLICE OFFICERS' ASSOCIATION
Currently, the city has 35 officers receiving Master Officer Pay. The city’s cost for PERs contribution is 21.41% which equates to an annual employer contribution of $62K for 35 officers currently enrolled in MOP. The current fiscal year budget has salary savings to cover this additional cost.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to the CEQA Guidelines section 15378.
ATTACHMENTS
1. SIDE LETTER OF AGREEMENT MOP signed
2. VPOA Reso Side Letter Master Officer Pay CAO Stamp
3. VPOA Tentative Agreement_Effective September 16, 2019 through March 31, 2022
4. VPOA TA 2019
5. VPOA Supplemental Agreement_effective May 15 2018
CONTACT
Rachel Ferguson, Human Resources Director (707) 648-4363 [email protected]
SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF VALLEJO AND THE VALLEJO POLICE OFFICERS’ ASSOCIATION The City of Vallejo and the Vallejo Police Officers’ Association (VPOA) have met and conferred and reached agreement to amend the 2019 Tentative Agreement between the City of Vallejo and the VPOA which was agreed to serve as the basis of a Supplemental Agreement after ratification by the VPOA membership and adoption by the City Council. Master Officer Program Pursuant to Section 4(c)(5) of the 2019 Tentative Agreement, effective November 14, 2022, Master Officer Program additional compensation shall be reported to CalPERS as Special Compensation, Master Police Officer, pursuant to and in accordance with CCR section 571(a)(1) (Incentive Pay) for VPOA Classic and New Members (PEPRA) eligible for, approved to, and who receive Master Officer Program pay. To the extent that Master Officer Program pay is subject to the Regular Rate of Pay by law, the City will include it as required. On September 29, 2022, CalPERS approved the following language for Master Officer Program pay to become pensionable compensation under its rules and as such, the Master Officer Program language is agreed to as follows: Master Officer Program 1. Effective the first full pay period following April 1, 2021, the City will adopt a Master Officer Program. The Master Officer Program is intended to incentivize and reward exceptional service by employees of all ranks in the bargaining unit and is measured through years of service, performance standards, education, Peace Officer Standard Training (POST), as well as the performance of special assignments. a. Level 1 – Bargaining Unit members who meet the following criteria shall receive 5% Master Officer Pay: * Ten (10) years of service as a peace officer (830.1 or 830.2) with at least three (3) years of that service with the City of Vallejo; * Three (3) years serving in a qualifying specialty, listed below, at any agency (must have at least 2 specialties to qualify); * Fifteen (15) education units; * POST Intermediate Certificate; * Maintain a performance standard of satisfactory or above. b. Level 2 – Bargaining Unit members who meet the following criteria shall receive 10% Master Officer Pay. * Fifteen (15) years of service as a peace officer (830.1 or 830.2) with at least three (3) years of that service with the City of Vallejo; * Three (3) years serving in a qualifying specialty, listed below, at any agency (must have at least 2 specialties to qualify); * Thirty (30) education units; * POST Advanced Certificate; * Maintain a performance standard of satisfactory or above. 2. Qualifying Specialties – The following specialties will qualify for Master Officer Pay. An employee must serve at least six (6) months in a qualifying specialty for it to count towards the three (3) year qualification. Equivalent specialties from other jurisdictions will meet the requirements for a qualifying specialty at the discretion of the department. * Investigations (including Crime Reduction Team, Crime Suppression Unit, Narcotics, Gang Task Force, Computer Crimes) * Emergency Services Unit (including SWAT, HNT and assigned support members) * Emergency Vehicle Operations Course (EVOC) Instructors * Drug Abuse Resistance Education (DARE) Instructors * Community Services Section Members * Recruitment Team * Bomb Squad/Hazardous Devices Team * Field Training Officers (Including corporals). Sergeants and lieutenants when assigned as Field Training Coordinators. * IA Investigators * School Resource Officers * Use of Force/Defensive Tactics Instructors * Rangemasters/Firearms Instructors * Canine Officers * Critical Incident Team Members * Officers assigned to Traffic positions * Bicycle Patrol Officers • The following certifications will be credited as 6 months credit participation in a special assignment: ▪ POST Instructor (not otherwise enumerated • Narcotics-Certified Expert witness
• Drug Recognition Expert (DRE)
• Crime Scene Evidence Expert
• Collision Reconstruction Certification
3. Application Process -Employees who desire to participate in the Master Officer Program must complete a department approved application, including supporting documentation sufficient to allow the Department to verify that the employee has met the minimum requirements for the Master Officer Program. Pay will be effective the first full pay period following the submission of a completed application and supporting documentation.
The parties understand and intend that the Master Officer Pay meets the definition of Special Compensation, as defined in Ca/PERS Regulation 571{a}(1).
For the City of Vallejo:
Mike Malone
City Manager
Date: // / 1 1/ /
ForVPOA:
Mike Nichelini
President -VPOA
Date:
RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
AUTHORIZING THE CITY MANAGER TO EXECUTE A SIDE LETTER OF
AGREEMENT BETWEEN THE CITY OF VALLEJO AND THE
VALLEJO POLICE OFFICERS’ ASSOCIATION
WHEREAS, On September 29,2022, CalPERS approved the Master Officer Pay Program to become pensionable compensation; and
WHEREAS, On November 14, 2022, the City of Vallejo signed a Side Letter of Agreement with the Vallejo Police Officers’ Association (VPOA) to approve the Master Officer Pay as Special Compensation, as defined in CalPERS Regulation 571(a)(1); and WHEREAS, the Master Officer Pay is to replace Longevity Pay for VPOA.
NOW, THEREFORE, BE IT RESOLVED that the City Manager or his designee be authorized on behalf of the City Council to execute a Side Letter of Agreement to the amended 2019 Tentative Agreement between the City of Vallejo and the Vallejo Police Officers’ Association.
Adopted by the Council of the City of Vallejo at a regular meeting held on January 10, 2023, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
ROBERT H. McCONNELL, MAYOR
ATTEST:
_____________________________________
DAWN G. ABRAHAMSON, CITY CLERK