Agenda packet — Vallejo City Council, March 14, 2023

Hybrid Options are available for members of the public to participate. To participate remotely:

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Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
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VALLEJO CITY COUNCIL
REGULAR MEETING – 7:00 PM

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
MARCH 14, 2023

NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom.

City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.

PUBLIC COMMENT: Members of the Public may provide public comments during the City Council Meeting in person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833.

For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:

There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City website: www.cityofvallejo.net/Streaming • Join the Zoom webinar:https://ZoomRegular.Cityofvallejo.net

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

5. PRESENTATIONS AND COMMENDATIONS
A. PRESENTATION OF A PROCLAMATION RECOGNIZING WOMEN'S
HISTORY MONTH - MARCH 2023
B. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF WOMEN'S MILITARY HISTORY WEEK - MARCH 13-19, 2023
C. RECOGNITION OF 2023 YOUTH DELEGATION TO NLC CONFERENCE IN WASHINGTON, D.C.

6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special meetings of January 31, February 6 and 7 and February 21, and the special and regular meetings of February 28, 2023
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4528 [email protected]
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ACCEPTANCE OF THE SACRAMENTO STREET BRIDGE (23C-0152) REPLACEMENT PROJECT (PW9798)
Recommendation: Accept the Sacramento Street Bridge (23C-0152) Replacement Project (PW9798) performed by Gordon N. Ball, Inc., of Alamo, California, as complete and authorize and direct the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.

Contact: Melissa Tigbao, Public Works Director (707) 648-4433 [email protected]
D. ADOPT RESOLUTION ACKNOWLEDGING RECEIPT OF THE 2022 FIRE

INSPECTION COMPLIANCE REPORT
Recommendation: Adopt a Resolution acknowledging receipt of the 2022 Fire Inspection Report.

Contact: Kyle D. Long, Fire Chief (707) 552-3285
[email protected]
E. ADOPT A RESOLUTION ACCEPTING THE 2022 OFFICE OF COMMUNITY

ORIENTED POLICING SERVICES IMPLEMENTING CRISIS INTERVENTION TEAMS GRANT AND NOTICING INTENT TO AMEND FISCAL YEAR 2022- 23 BUDGET IN THE AMOUNT OF $301,801
Recommendation:

1. Adopt a resolution accepting a three-year Office of Community Oriented Policing Services (COPS) Implementing Crisis Intervention Teams grant award totaling $301,801.

2. As the first in a two-step process, accept notice of intent to amend the Fiscal Year 2022-23 general fund budget for the 2022 Office of Community Oriented Policing Services (COPS) Implementing Crisis Intervention Teams grant to recognize revenue and appropriate expenditures in the amount of $301,801.

Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
F. ADOPTION OF A RESOLUTION APPROVING THE HOME INVESTMENT

PARTNERSHIPS (HOME) PROGRAM AMERICAN RESCUE PLAN (HOME-

ARP) REVISED DRAFT ALLOCATION PLAN IN ORDER TO RECEIVE AND ADMINISTER $2,213,960 IN FISCAL YEAR (FY) 2021-22 FUNDING FROM THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
(HUD)
Recommendation: Adopt a Resolution approving the City's Substantial Amendment to the Fiscal Year (FY) 2021-22 Annual Action Plan for submission to the U. S. Department of Housing and Urban Development (HUD), which will include the City's HOME Investment Partnerships (HOME) Program American Rescue Plan (HOME-ARP) Revised Allocation Plan.

Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
G. ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY'S RESPONSE TO THE 2021-2022 GRAND JURY REPORT REGARDING

SOLANO COUNTY LIBRARY SERVICES
Recommendation: Adopt a resolution approving the response to the 2021-2022 Solano County Grand Jury Report entitled "An Operational Review of Solano County Library Services (SCLS)" and authorize the City Clerk to forward said response to the Presiding Judge of the Solano County Superior Court and Foreperson of the Solano County Grand Jury
Contact: Melissa Tigbao, Public Works Director (707) 648-4315 [email protected]
H. AUTHORIZE THE MAYOR TO SIGN A LETTER EXPRESSING THE CITY OF

VALLEJO'S SUPPORT FOR THE SOLANO TRANSPORTATION

AUTHORITY'S (STA) CALTRANS CLIMATE ADAPTION PLANNING GRANT

PROPOSAL
Recommendation: Authorize the Mayor to sign a letter on behalf of the City of Vallejo, expressing the City’s support for the Solano Transportation Authority’s (STA) Caltrans Climate Adaption Planning Grant proposal to develop a Solano Countywide Climate Adaptation Plan for Transportation Infrastructure (SCCAP).

Contact: Melissa Tigbao, Public Works Director (707) 648-4085 [email protected]

9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420. In person speakers will be recognized first.

A. ADOPT RESOLUTION MAKING APPOINTMENTS TO THE ECONOMIC

VITALITY COMMISSION
Recommendation: Adopt a Resolution making appointments to fill 2 vacancies to the Economic Vitality Commission
Contact: Dawn G. Abrahamson, City Clerk (707) 648-4527
[email protected]
B. INTRODUCTION OF AN ORDINANCE REPEALING AND REPLACING SECTION 2.10 OF THE VALLEJO MUNICIPAL CODE REGARDING

ADMINISTRATIVE ORGANIZATION
Recommendation: Introduce an ordinance repealing and replacing Section 2.10 of the Vallejo Municipal Code regarding "Administrative Organization." Contact: Terrance Davis, Assistant City Manager (707) 648-4301 [email protected]
C. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONSULTANT AND PROFESSIONAL SERVICES
AGREEMENT WITH 4LEAF, INC. FOR SPECIALIZED CODE
ENFORCEMENT SERVICES IN AN AMOUNT NOT TO EXCEED $205,960 THROUGH JULY 31, 2023
Recommendation: Adopt a resolution authorizing the City Manager to execute a Consultant and Professional Services Agreement with 4LEAF, Inc. for specialized code enforcement services in an amount not to exceed $205,960 through JUNE 30, 2023.

Contact: Christina Ratcliffe, AICP, Planning & Development Services Director (707) 648-4326
[email protected]
D. CONSIDER REQUEST BY MAYOR MCCONNELL TO CREATE A COUNCIL

AD-HOC COMMITTEE FOR THE PURPOSE OF DISCUSSING AND MAKING

A RECOMMENDATION REGARDING MARE ISLAND FLOOD &

WASTEWATER INFRASTRUCTURE, FEES AND RESPONSIBILITIES (STEP 2)
Recommendation: Consider Mayor McConnell's request and direct staff to prepare and present relevant materials at a subsequent meeting.

Contact: Mayor McConnell
[email protected]
E. CONSIDER REQUESTS BY MAYOR MCCONNELL AND COUNCILMEMBER

MATULAC TO AGENDIZE DISCUSSION AT A SUBSEQUENT MEETING

REGARDING CREATING A COUNCIL AD-HOC COMMITTEE FOR THE

PURPOSE OF REVIEWING THE COUNCIL RULES, COUNCIL SENIORITY AND THE CITY CHARTER (STEP 1)
Recommendation: Consider Mayor McConnell and Councilmember Matulac's requests and direct staff to prepare and present relevant materials at a subsequent meeting
Contact: Mayor McConnell
[email protected]

10. INFORMATION CALENDAR

11. CITY MANAGER’S REPORT

12. CITY ATTORNEY’S REPORT

13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.

14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

15. ADJOURNMENT

___________________________________________________________________________________________

ADDITIONAL CITY INFORMATION
Members of the public can:

Like us on Facebook and Instagram (@cityofvallejo)
Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) Sign up for emergency alerts at: alertsolano.com
Dated: Tuesday, March 7, 2023

Robert H. McConnell, Mayor

I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Vallejo City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 3:45 p.m., Tuesday, March 7, 2023.

Dated: Tuesday, March 7, 2023

Dawn G. Abrahamson, City Clerk

Special City Council Meeting Minutes
January 31, 2023
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
JANUARY 31, 2023

VALLEJO ROOM

LOWER LEVEL OF JFK LIBRARY
505 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 5:15 p.m.

2. ROLL CALL

Present: Mayor McConnell, Councilmembers Arriola, Bregenzer (arrived at 5:25 pm), Loera-Diaz, Matulac, and Palmares

Absent: Vice Mayor Verder-Aliga
Staff present: City Clerk Abrahamson

3. ACTION CALENDAR
A. CONDUCT APPLICANT INTERVIEWS FOR SURVEILLANCE ADVISORY BOARD FOR DISTRICTS 2 AND 5 AND THE PLANNING COMMISSION Recommendation: The purpose of this special meeting is to conduct applicant interviews only for appointments to the Surveillance Advisory Board for Districts 2 and 5 and for two vacancies on the Planning Commission. It is anticipated that appointments will be made at the City Council's regular meeting on February 14, 2023
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Council conducted interviews for the following applicants:

Surveillance Advisory Board, District 2: Jasmine Chisley, Courtney Davis and Anthoney Stewart
Surveillance Advisory Board, District 5: Mike Moreno
Planning Commission: Tara Beasley Stansberry, Chris Platzer, Wanda Madeiros, Anthony Taylor, Garrett Toles, Ravi Shankar, and Felicia King

4. ADJOURNMENT
The meeting adjourned at 8:00 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
Special City Council Meeting Minutes
January 31, 2023
Page | 2
ATTEST:
________________________________
DAWN G. ABRAHAMSON

CITY CLERK
Special City Council Meeting Minutes
February 6, 2023
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
FEBRUARY 6, 2023

VALLEJO ROOM

LOWER LEVEL OF JFK LIBRARY
505 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 6:15 p.m.

2. ROLL CALL

Present: Mayor McConnell, Councilmembers Arriola, Bregenzer, Loera-Diaz, and Matulac

Absent: Vice Mayor Verder-Aliga and Councilmember Palmares Staff present: City Clerk Abrahamson

3. ACTION CALENDAR
A. CONDUCT APPLICANT INTERVIEWS FOR THE HUMAN RELATIONS,

HOUSING & COMMUNITY DEVELOPMENT, ECONOMIC VITALITY,

ARCHITECTURAL HERITAGE & LANDMARKS COMMISSIONS AND THE

CODE ENFORCEMENT APPEALS BOARD
Recommendation: The purpose of this special meeting is to conduct applicant interviews only for appointments to fill vacancies on the Human Relations, Housing & Community Development, Economic Vitality, Architectural Heritage & Landmarks Commissions and the Code Enforcement Appeals Board. It is anticipated that appointments will be made at the City Council's regular meeting on February 28, 2023
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Council conducted interviews for the following applicants:

Human Relations Commission: Melvin Jones
Housing & Community Development Commission: Tonia Lediju and Dennis Patrick
Economic Vitality Commission: Rob’Lena (Shay) Miles, Tiffany Tatum and Roberto Hernandez
Architectural Heritage & Landmarks Commission: Annalissa Quismorio and Angela McDonald
Code Enforcement Appeals Board: Edward Taylor, Vanessa Pilate and Rafael Mariscal

4. ADJOURNMENT
The meeting adjourned at 8:29 p.m.

Special City Council Meeting Minutes
February 6, 2023
Page | 2
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON

CITY CLERK
Special City Council Meeting Minutes
February 7, 2023
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
FEBRUARY 7, 2023

VALLEJO ROOM

LOWER LEVEL OF JFK LIBRARY
505 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 6:00 p.m.

2. ROLL CALL

Present: Mayor McConnell, Councilmembers Arriola, Bregenzer, Loera-Diaz, and Matulac

Absent: Vice Mayor Verder-Aliga and Councilmember Palmares Staff present: City Clerk Abrahamson

3. ACTION CALENDAR
A. CONDUCT APPLICANT INTERVIEWS FOR SURVEILLANCE ADVISORY BOARD FOR DISTRICTS 2, 4 AND 5 AND THE COMMISSION ON CULTURE & THE ARTS, PARTICIPATORY BUDGETING STEERING COMITTEE AND

SOLTRANS PUBLIC ADVISORY COMMITTEE
Recommendation: The purpose of this special meeting is to conduct applicant interviews only for appointments to the Surveillance Advisory Board for Districts 2, 4 and 5 and for vacancies on the Commission on Culture & the Arts, Participatory Budgeting Steering Committee and the SolTrans Public Advisory Committee. It is anticipated that appointments will be made at the City Council's regular meeting on February 28, 2023
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Council conducted interviews for the following applicants:

Surveillance Advisory Board, District 5: Jose (Joey) Carrizales Surveillance Advisory Board, District 2: Crystrial Polio Surveillance Advisory Board, District 4: Simon Lee
Commission on Culture + Arts: Annalissa Quismorio, Andrea Hernandez and Janet Martinez-Eliot
Participatory Budgeting Steering Committee: Andrea Germaine, Jonathan Keith and Kimberly Franco
SolTrans Public Advisory Committee: Andrea Germaine

4. ADJOURNMENT
The meeting adjourned at 8:06 p.m.

Special City Council Meeting Minutes
February 7, 2023
Page | 2
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON

CITY CLERK
Regular City Council Meeting Minutes
February 21, 2023
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
FEBRUARY 21, 2023

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 5:30 p.m.

2. ROLL CALL

Present: Mayor McConnell, Councilmembers Arriola, Bregenzer, Loera-Diaz, and Matulac

Absent: Vice Mayor Verder-Aliga and Councilmember Palmares Staff present: City Manager Malone, City Attorney Nebb, City Clerk Abrahamson, Assistant City Managers Davis and Hayes, and Christopher Boucher, Boucher Law.

The City Council convened into Closed Session in the Council Conference Room at 5:32 p.m.

3. CLOSED SESSION
A. Conference with Legal Counsel Regarding Anticipated Litigation (Significant Exposure to Litigation) Pursuant to Government Code Section 54956.9(d)(2) or (3)

4. ADJOURNMENT
The meeting adjourned at 6:15 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON

CITY CLERK
Regular City Council Meeting Minutes
February 21, 2023
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
FEBRUARY 21, 2023

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 6:20 p.m.

2. ROLL CALL

Present: Mayor McConnell, Councilmembers Arriola, Bregenzer, Loera-Diaz, and Matulac

Absent: Vice Mayor Verder-Aliga and Councilmember Palmares Staff present: City Manager Malone, City Attorney Nebb and City Clerk Abrahamson City Attorney Nebb announced Council met in Closed Session to discuss Item 3A as noted on the agenda and there was nothing further to report.

3. PLEDGE OF ALLEGIANCE

4. ACTION CALENDAR
Action Calendar Item 4B was taken out of order as the first item under the Action Calendar with Item 4A following. The minutes reflect the items in the order as they appeared on the agenda.

A. STREET PAVEMENT WORKSHOP
Recommendation: Receive presentation from staff. There is no action or staff report associated with this item
Contact: Melissa Tigbao, Public Works Director (707) 648-4301 [email protected]
Public Works Director Tigbao and Cesar Lara (Pavement Maintenance Program Manager, UNICO Engineering) provided an overview of the City’s Pavement Management Program and Roadway Network, current pavement conditions and plans moving forward to address Vallejo’s pavement needs.

Staff and Mr. Lara responded to questions from Councilmembers.

Councilmembers provided comment.

Speakers: Anne Carr
B. RECEIVE REPORT FROM STAFF REGARDING THE POSSIBLE

ENTACTMENT OF AN ORDINANCE RELATING TO SEPARATION

REQUIREMENTS FOR HOMELESS ENCAMPMENTS FROM SCHOOLS OR

DAY CARE FACILITIES
Recommendation: Receive Report from Staff Regarding the Possible

Enactment of an Ordinance Relating to Separation Requirements for Homeless Regular City Council Meeting Minutes
February 21, 2023
Page | 2
Encampments from Schools or Day Care Facilities
Contact: Veronica A.F. Nebb, City Attorney
[email protected]
Councilmember Loera-Diaz requested this item be continued to the March 14 regular City Council meeting.

Speakers: Jose C., Mari L. and Anne Carr.

Action: Moved by Councilmember Loera-Diaz and carried unanimously by members present, to continue the item to the March 14 regular City Council meeting (Absent: Verder-Aliga and Palmares).

5. INFORMATION CALENDAR
A. UPDATE ON PRIOR YEAR CITY COUNCIL GOALS
Recommendation: Informational item only. There is no staff report or action associated with this item.

Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
City Manager Malone provided introductory comments.

Assistant to the City Manager Ackley discussed the Council’s upcoming Goal Setting event, reviewed the 2022 Single Year and Multi Year Goals and addressed staffing capacity.

Speakers: Anne Carr and David B.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

B. UNHOUSED UPDATE
Recommendation: Receive an update on the unhoused crisis in Vallejo. There is no action or staff report associated with this item
Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
Natalie Peterson, Assistant to the City Manager (707) 649-3415 [email protected]
Assistant City Manager Hayes provided introductory comments.

Assistant to the City Manager Peterson and Administrative Analyst II Magana- Lopez provided an overview of the current homelessness count in time and discussed what the City is doing to address it, reviewed the purpose of CAP Solano JPA, discussed partnerships and previous ideas/solutions presented to Council, provided an update on encampments, and concluded the presentation by outlining areas of opportunity.

Regular City Council Meeting Minutes
February 21, 2023
Page | 3
Speakers: Anne Carr, David B., Raymond C., and Corina Barrlow.

Staff addressed and clarified concerns and comments raised by the speakers.

Councilmembers provided comment.

6. ADJOURNMENT
The meeting adjourned at 9:52 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON

CITY CLERK
Special City Council Meeting Minutes
February 28, 2023
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
FEBRUARY 28, 2023

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 5:00 p.m.

2. ROLL CALL

Present: Mayor McConnell, Vice Mayor Verder-Aliga (arrived during Closed Session), Councilmembers Arriola, Bregenzer, Matulac, and Palmares

Absent: Councilmember Loera-Diaz
Staff present: City Manager Malone, Chief Assistant City Attorney Risner, City Clerk Abrahamson and Assistant City Manager Davis, Interim Police Chief Ta, and Aaron Slater, Beauchaine Consulting Group, LLC.

The Council convened into Closed Session in the Council Conference Room at 5:02 p.m.

3. CLOSED SESSION
A. Conference with Labor Negotiators Pursuant to California Government Code Section 54957.6
Negotiators: Mike Malone, City Manager; Terrance Davis, Assistant City Manager; Shawn Hadnot, Employee & Relations Officer; Aaron Slater (Beauchaine Consulting Group, LLC)
Employee Organization: Vallejo Police Officers Association (VPOA)

4. ADJOURNMENT
The meeting adjourned at 6:41 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON

CITY CLERK
Special City Council Meeting Minutes
February 28, 2023
Page | 2
Regular City Council Meeting Minutes
February 28, 2023
Page | 1

VALLEJO CITY COUNCIL

REGULAR MEETING MINUTES
FEBRUARY 28, 2023
Council Chambers
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER
The meeting was called to order at 7:05 p.m.

2. ROLL CALL

Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Bregenzer, Matulac and Palmares

Absent: Councilmember Loera-Diaz
Staff present: City Manager Malone, Chief Assistant City Attorney Risner and City Clerk Abrahamson

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION
Chief Assistant City Attorney Risner reported Council gave direction to staff with respect to Closed Session Item 3A.

5. PRESENTATIONS AND COMMENDATIONS
Action: Presentation was made by Daryl Halls, Executive Director of Solano Transportation Authority.

A. SOLANO TRANSPORTATION AUTHORITY UPDATE

6. FIRST COMMUNITY FORUM
Speakers: Daniel Glaze, Vincent McMillan, Bob and Wayne G (Solano Grand Jury), Karen Finley (Downtown Merchants Coalition), and Khalil Macklin (NAACP)..

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: Anne Carr

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to approve the Agenda and the Consent Calendar with the removal of Action Calendar Items 9D, 9F and 9G and continue to the March 14 regular City Council meeting (Absent: Loera-Diaz.

A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special and regular meetings of February 14, 2023
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Regular City Council Meeting Minutes
February 28, 2023
Page | 2
Action: Approved minutes.

B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: Waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

C. PAYMENT OF CLAIMS: DECEMBER 2022
Recommendation: Ratify the payment of claims for the period of December 1, 2022 through December 31, 2022.

Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: Ratified the payment of claims for the period of December 1, 2022 through December 31, 2022.

D. ADOPT A RESOLUTION AUTHORIZING THE ECONOMIC DEVELOPMENT

DIRECTOR TO EXECUTE AN AMENDMENT TO THE

TELECOMMUNICATIONS LEASE AGREEMENT WITH SIMPLICITY
TOWERS LLC AT 595 MINI DRIVE AND FINDING THE PROJECT EXEMPT

FROM ENVIRONMENTAL REVIEW PURSUANT TO CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTIONS
15301(e), 15303, AND PUBLIC RESOURCES CODE SECTION 21080 Recommendation: Adopt a resolution authorizing the Economic Development Director to execute an amendment to the telecommunications lease agreement with Simplicity Towers LLC at 595 Mini Drive and finding the Project exempt from environmental review pursuant to the California Environmental Quality Act (CEQA), Guidelines section 15301(e) and Public Resources Code Section 21080.

Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Action: Adopted Resolution No. 23-018 N.C.

E. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

A FIRST OMNIBUS LOAN AMENDMENT TO AMEND THE HOME

INVESTMENT PARTNERSHIPS PROGRAM LOAN, PROMISSORY NOTE,

DEED OF TRUST, AND REGULATORY AGREEMENT FOR THE BLUE OAK

LANDING (SACRAMENTO STREET) PROJECT
Recommendation: Adopt a resolution authorizing the City Manager to execute a First Omnibus Loan Amendment to amend
the HOME Investment Partnerships Program Loan, Promissory Note, Deed of Trust, and Regulatory Agreement for the Blue Oak Landing Regular City Council Meeting Minutes
February 28, 2023
Page | 3
(Sacramento Street) Project.

Contact: Gillian Hayes, Assistant City Manager, (707) 6484163 [email protected]
Action: Adopted Resolution No. 23-019 N.C.

F. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH SMART FIBER NETWORKS, INC. FOR NETWORK DESIGN SERVICES FOR AN AMOUNT NOT-TO-EXCEED $652,060.75 INCLUDING CONTINGENCY
Recommendation: Adopt a resolution authorizing the City Manager to execute a Design Professional Services Agreement with Smart Fiber Networks, Inc. for network design services for an amount not-to-exceed $652,060.75 including contingency.

Contact: Naveed Ashraf, Chief Innovation Officer & IT Director (707) 648-5200 [email protected]
Action: Adopted Resolution No. 23-020 N.C.

G. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

THE SECOND AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT (20-PW124) WITH CSG CONSULTANTS, INC. TO INCREASE THE CONTRACT AMOUNT BY $500,000 AND EXTEND THE TERM
THROUGH SEPTEMBER 30, 2025
Recommendation: Adopt a resolution authorizing the City Manager to execute a Second Amendment to the Design Professional Services Agreement (20- PW124) with CSG Consultants, Inc. to increase the contract amount by $500,000 and extend the term through September 30, 2025.

Contact: Melissa Tigbao, Public Works Director (707) 648-4433 [email protected]
Action: Adopted Resolution No. 23-021 N.C.

H. AUTHORIZE MAYOR TO SIGN LETTERS EXPRESSING THE CITY OF VALLEJO’S SUPPORT FOR THE SOLANO TRANSPORTATION
AUTHORTIY’S REBUILDING AMERICAN INFRASTRUCTURE WITH

SUSTAINABILITY AND EQUITY (RAISE) PROGRAM REQUEST FOR STATE ROUTE 37 / FAIRGROUNDS DRIVE INTERCHANGE IMPROVEMENT

PROJECT
Recommendation: Authorize the Mayor to sign four letters on behalf of the City of Vallejo, expressing the City’s support for the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Program Request for State Route 37 / Fairground Drive Interchange Improvement Project Contact: Michael Malone, City Manager (707) 648-4308
[email protected]
Action: Authorized the Mayor to sign four letters on behalf of the City of Vallejo, expressing the City’s support for the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Program Request for State Route 37 / Fairground Drive Interchange Improvement Project

9. ACTION CALENDAR
Regular City Council Meeting Minutes
February 28, 2023
Page | 4
A. ADOPT RESOLUTION MAKING APPOINTMENTS TO VARIOUS CITY

BOARDS AND COMMISSIONS AND TO THE SOLTRANS PUBLIC

ADVISORY COMMITTEE
Recommendation: Adopt a Resolution making appointments to the following boards, commissions and committees:

1. Appointments to the Architectural Heritage & Landmarks Commission (AHLC) to fill 4 vacancies

2. Appointment to the Code Enforcement Appeals Board (CEAB) to fill 1 vacancy

3. Appointment to the Commission on Culture + the Arts (CAC) to fill 1 vacancy

4. Appointment to the Economic Vitality Commission (EVC) to fill 2 vacancies

5. Appointments to the Housing & Community Development Commission (HCDC) to fill 2 vacancies

6. Appointments to the Human Relations Commission (HRC) to fill 3 vacancies

7. Appointments to the Participatory Budgeting Steering Committee (PBSC) to fill 2 members and 3 alternate vacancies

8. Appointments to the Surveillance Advisory Board (SAB) for Districts 2 and 5

9. Appointments to the SolTrans Public Advisory Committee for 2 vacancies
Contact: Dawn G. Abrahamson, City Clerk (707) 648-4527
[email protected]
Speakers: Jimmy Genn.

The City Council went through an applicant nomination process for the AHLC, CEAB, CAC, EVC, HCDC, HRC, PBSC, and the SolTrans Public Advisory Committee. All nominations to these advisory bodies were fully supported by councilmembers present.

Councilmember Matulac appointed Jasmine Chisley to the SAB as the District 2 member. Councilmember Bregenzer appointed Mike Moreno to the SAB as the District 5 member. All Councilmembers present were supportive of these two appointments except for Councilmember Arriola who was opposed.

Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 23-022 N.C. making appointments as follows (Absent: Loera-Diaz):

AHLC: Appointed Angela McDonald and Annalissa Quismorio for terms to commence immediately and expire 12/31/26.

CEAB: Appointed Edward Taylor for a term to commence immediately and expire 12/31/26.

CAC: Appointed Andrea Hernandez for a term to commence immediately and expire 12/31/26.

Regular City Council Meeting Minutes
February 28, 2023
Page | 5
EVC: Due to a tie vote during the nomination process, appointments were continued to the March 14 regular council meeting when the full Council will be present.

HCDC: Appointed Tonia Lediju for a term to commence immediately and expire 6/30/23 and appointed Dennis Patrick for a term to commence immediately and expire 6/30/25.

HRC: Appointed Melvin Jones for a term to commence immediately and expire 6/30/26.

PBSC: Appointed Kimberly Franco (at-large) and Jonathan Keith (at-large) as members and Andrea Germaine (at-large) for terms to commence immediately and expire 6/30/24.

SAB, District 2: Jasmine Chisley was appointed by Councilmember Matulac for a term to commence immediately and expire 1/5/27.

SAB, District 5: Mike Moreno was appointed by Councilmember Bregenzer for a term to commence immediately and expire 1/5/27.

SolTrans Public Advisory Committee: Andrea Germaine for a term to commence immediately and expire 12/31/26.

B. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

A PURCHASE AND SALE AGREEMENT WITH THE VALLEJO CITY UNIFIED

SCHOOL DISTRICT TO ACQUIRE THE FORMER GRANT SCHOOL
PROPERTY LOCATED AT 740 FIFTH STREET IN VALLEJO AND FINDING

THE ACQUISITION ALONE EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA
GUIDELINES SECTIONS 15301 (EXISTING FACILITIES) AND 15312 (SURPLUS GOVERNMENT PROPERTY SALES)
Recommendation: Adopt a resolution authorizing the City Manager to execute the Purchase and Sale Agreement with the Vallejo Unified School District for the acquisition of real property located at 740 Fifth Street in Vallejo and finding the acquisition alone exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 (Existing Facilities) and 15312 (Surplus Government Property Sales)
Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
Councilmember Matulac recused himself from this item and Action Item 9C due to a conflict of interest as an employee of the Vallejo City Unified School District and left the dais and the Council Chamber.

Assistant City Manager Hayes provided background information, discussed potential uses for the site and outlined next steps.

Speakers: Anne Carr.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: Moved by Vice Mayor Verder-Aliga and carried by members present to adopt Resolution No. 23-023 N.C. to include a friendly amendment offered by Mayor McConnell to direct staff not to close escrow without further authorization Regular City Council Meeting Minutes
February 28, 2023
Page | 6
from City Council pending the due diligence report on the property (Absent:

Loera-Diaz; Abstain Due to Conflict of Interest: Matulac).

C. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

A PURCHASE AND SALE AGREEMENT WITH THE VALLEJO CITY UNIFIED

SCHOOL DISTRICT TO ACQUIRE THE FORMER CREST SCHOOL
PROPERTY LOCATED AT 1220 GATEWAY DRIVE IN VALLEJO (APN 0068- 164-150) AND FINDING THE ACQUISITION ALONE EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15301 (EXISTING FACILITES) AND 15312 (SURPLUS GOVERNMENT PROPERTY SALES)
Recommendation: Adopt a resolution authorizing the City Manager to execute a Purchase and Sale Agreement with the Vallejo City Unified School District to acquire the former Crest School property located at 1220 Gateway Drive in Vallejo (APN 0068-164-150) and finding the acquisition alone exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 (Existing Facilities) and 15312 (Surplus Government Property Sales)
Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
Assistant City Manager Hayes provided background information, discussed potential uses for the site and outlined next steps.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: Moved by Vice Mayor Verder-Aliga and carried to adopt Resolution No. 23-024 N.C. to include a friendly amendment offered by Mayor McConnell to direct staff not to close escrow without further authorization from City Council pending the due diligence report on the property (Noes: Arriola; Absent: Loera- Diaz; Abstain Due to Conflict of Interest: Matulac).

Councilmember Matulac returned to the Council Chambers and resumed his seat at the dais.

D. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

A CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH
4LEAF, INC. FOR SPECIALIZED CODE ENFORCEMENT SERVICES IN AN AMOUNT NOT TO EXCEED $205,960 THROUGH JUNE 30, 2023
Recommendation: Adopt a resolution authorizing the City Manager to execute a Consultant and Professional Services Agreement with 4LEAF, Inc. for specialized code enforcement services in an amount not to exceed $205,960 through JUNE 30, 2023.

Contact: Christina Ratcliffe, AICP
Planning and Development Services Director (707) 648-4326 [email protected]
Mayor McConnell provided comment.

Regular City Council Meeting Minutes
February 28, 2023
Page | 7
Action: Item was continued as part of the adoption of the Agenda and the Consent Calendar to the March 14 regular City Council meeting.

E. CONSIDER REQUEST BY MAYOR MCCONNELL TO CREATE A COUNCIL

AD-HOC COMMITTEE FOR THE PURPOSE OF DISCUSSING AND MAKING

A RECOMMENDATION REGARDING MARE ISLAND FLOOD &

WASTEWATER INFRASTRUCTURE, FEES AND RESPONSIBILITIES
Recommendation: Consider Mayor McConnell's request and direct staff to prepare and present relevant materials at a subsequent meeting.

Contact: Mayor McConnell
[email protected]
Speakers: Daniel Boone and Brian Nagy.

Action: Moved by Mayor McConnell and carried unanimously by members present to continue the item to the March 14 regular City Council meeting (Absent: Loera-Diaz).

F. CONSIDER REQUEST BY MAYOR MCCONNELL TO AGENDIZE

DISCUSSION AT A SUBSEQUENT MEETING REGARDING CREATING A

COUNCIL AD-HOC COMMITTEE FOR THE PURPOSE OF REVIEWING THE

COUNCIL RULES AND THE CITY CHARTER
Recommendation: Consider Mayor McConnell's request and direct staff to prepare and present relevant materials at a subsequent meeting Contact: Mayor McConnell
[email protected]
Action: Item was continued as part of the adoption of the Agenda and the Consent Calendar to the March 14 regular City Council meeting.

G. CONSIDER REQUEST BY COUNCILMEMBER MATULAC TO AGENDIZE

DISCUSSION AT A SUBSEQUENT MEETING FOR THE PURPOSE OF

DISCUSSING COUNCILMEMBER SENIORITY
Recommendation: Consider Councilmember Matulac's request and direct staff to prepare and present relevant materials at a subsequent meeting.

Contact: Councilmember Matulac
[email protected]
Action: Item was continued as part of the adoption of the Agenda and the Consent Calendar to the March 14 regular City Council meeting.

10. INFORMATION CALENDAR – None.

11. CITY MANAGER’S REPORT
City Manager Malone provided a status report on the transfer of the Mare Island Navel Cemetery to the National Cemetery Administration and announced that a Warming Center will be open in the Vallejo Room this evening through Thursday morning.

Regular City Council Meeting Minutes
February 28, 2023
Page | 8

12. CITY ATTORNEY’S REPORT
Chief Assistant City Attorney Risner provided a further update on the transfer of the Mare Island Navel Cemetery.

13. COMMUNITY FORUM
Speakers: Daniel Boone, Carlos Flores and Anne Carr.

14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL Councilmembers reported on various meetings and community events attended.

15. ADJOURNMENT
The meeting adjourned at 9:32 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON

CITY CLERK
CONSENT CALENDAR 8.C.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: ACCEPTANCE OF THE SACRAMENTO STREET BRIDGE (23C-0152) REPLACEMENT PROJECT (PW9798)

RECOMMENDATION
Accept the Sacramento Street Bridge (23C-0152) Replacement Project (PW9798) performed by Gordon N.

Ball, Inc., of Alamo, California, as complete and authorize and direct the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.

REASONS FOR RECOMMENDATION
The City Engineer has determined that the work has been completed in accordance with the project plans and specifications.

BACKGROUND AND DISCUSSION
The State of California identified the Sacramento Street Bridge as requiring seismic retrofit work after the Loma Prieta earthquake in 1989, and the bridge was included in the Local Bridge Seismic Retrofit program (LBSRP). Considering the age of the bridge and the high cost of seismic retrofit measures, the City requested funds to cover full replacement of the bridge on October 19, 2012. The California Department of Transportation (Caltrans) approved the replacement of the bridge with federal Highway Bridge Program (HBP) funding.

The Sacramento Street Bridge Replacement project was constructed on Sacramento Street between Farragut Avenue, Yolo Avenue, and Illinois Street above the existing railroad. See Attachment 1 for the Location Map.

The Plans and Specifications, prepared and completed under the direction of the City Engineer, were advertised on September 9, 2020. An eight-week advertising period was fulfilled for this project. On November 4, 2020, sealed bids were opened and publicly read by the City Engineer. On February 23, 2021, Vallejo City Council awarded the construction contract to the lowest responsive and responsible bidder, Gordon N. Ball, Inc., for the amount of $8,315,710.00. Construction began on March 15, 2021, and the project was substantially completed by August 5, 2022. The time of completion for the project was 291 working days. The original contract was 150 working days but Gordon N. Ball, Inc., was granted 141 extra days for Change Order work that included rectifying hole tunnels, grouting voids, temporary walls, changes to Parcel 11, hazardous material off haul, light weight cellular concrete, removing existing corrugated metal pipe and additional grading, tracking level drainage swale, unknown unmarked underground utilities and other incidental delays that occurred during the course of the project.

The improvements include: a new concrete bridge over railroad tracks with clearance as required by railroad standards; upgraded sidewalks; a raised concrete wall and secure fence above and around the railroad tracks; reconstructed road approaches along Sacramento Street and adjacent Farragut Avenue, Yolo Avenue, and Illinois Street; reconstructed private driveway, sidewalk, stairs, retaining walls and fences to accommodate the raised road grades; installation of new street lights and bridge lighting; replaced wet and dry utilities; and other appurtenances as shown on the plans. The replacement bridge was placed on the same horizontal alignment as the existing structure but was raised slightly to accommodate standard California Public Utility Commission

Date: March 14, 2023
Subject: ACCEPTANCE OF THE SACRAMENTO STREET BRIDGE (23C-0152) REPLACEMENT PROJECT (PW9798)

Page 2 ends

railroad clearance requirements.

FISCAL IMPACT
There is no impact to the General Fund. The total budget and expenditures for the Sacramento Street Bridge (23C-0152) Replacement Project (PW9798) are as follows:

SOURCE BUDGET EXPENDITURES

Fund 201: Capital Outlay (Local Match) $ 1,293,242
Fund 204: Bridge Fund $ 229,243
Fund 219: Gas Tax / Highway Users Tax Act
(HUTA)
$ 768,841
Fund 221: Grant - Federal HBP Grant $10,378,674
Fund 221: Grant - State Seismic Bond Funds $ 690,000 Fund 404: Water Fund $ 140,021

Design Professional Agreement ($ 1,262,000)
Design Management (City Staff Time) ($ 1,050,000)
Contra Costa County real estate agents
for Temporary Construction Easement
(TCE)
($ 173,500)
Property Owner payments for TCE
& PGE Streetlight connection fees of
$11,300
($ 77,654)
Construction Contract ($ 8,328,444)
Construction Contract Change Orders ($ 842,063)
Professional Services
(Project Management, Construction
Management)
($ 947,833)
Construction Management / Inspection (City
Staff)
($ 495,922)

TOTAL $13,500,021 ($13,177,416)

ENVIRONMENTAL REVIEW
Date: March 14, 2023
Subject: ACCEPTANCE OF THE SACRAMENTO STREET BRIDGE (23C-0152) REPLACEMENT PROJECT (PW9798)

Page 3 ends

The City adopted a mitigated negative declaration for the project on January 10, 2017. Since federal grant funds were used to fund this project, the environmental review under the National Environmental Policy Act (NEPA) was performed and approved on March 1, 2017, by Caltrans.

ATTACHMENTS

1. LOCATION MAP

CONTACT
Melissa Tigbao, Public Works Director (707) 648-4433
[email protected]

LOCATION MAP

SACRAMENTO STREET BRIDGE REPLACEMENT PROJECT
PROJECT NO. PW9798

PROJECT

LOCATION
N
O
R
T
H
CONSENT CALENDAR 8.D.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Kyle D. Long, Fire Chief
Vincent Sproete, Fire Prevention Manager
SUBJECT: ADOPT RESOLUTION ACKNOWLEDGING RECEIPT OF THE 2022 FIRE INSPECTION

COMPLIANCE REPORT

RECOMMENDATION
Adopt a Resolution acknowledging receipt of the 2022 Fire Inspection Report.

REASONS FOR RECOMMENDATION
On September 27, 2018, Governor Brown approved Senate Bill 1205. SB1205 requires the fire department to report annually to its administering authority, as defined, on the department’s compliance with State mandated inspection requirements. The bill requires the administering authority to acknowledge receipt of the report in a resolution or a similar formal document. This report serves as the annual report for 2022 compliance and provides additional details of the Vallejo Fire Department’s fire and life safety inspection program.

BACKGROUND AND DISCUSSION
Existing State law requires California fire departments to enforce the fire code as adopted by the State Fire Marshal. Additionally, fire departments are required to perform annual inspections of every building used as a public or private school as well as all apartment houses, hotels, motels, lodging houses, and jails for compliance with adopted fire codes.

The Vallejo Fire Department has a long-established program of conducting fire and safety inspections at commercial occupancies with available Fire Prevention Division staffing. However, staffing levels do not adequately support state-mandated and non-mandated inspection workloads or inspection of the Adopted Vegetation Management Ordinance. The chart below indicates the annual 2022 inspection progress completed by the Fire Prevention Section for State Mandated Inspections.

Occupancy Type Example Quantity Completed in 2022
Educational E Schools (public, private) 47 38
Institutional I-3 Jails / Restrained 5 4
Residential R-1 Hotels / Motels 23 21
Residential R-2 Apartment / Condo 631 271
High-Rise Multi-Family 1 1
Residential R2.1 Adult Care Facilities (large) 39 34
Residential R3.1 Adult Care Facilities
(small)
68 60
Institutional I-2 Hospitals, Psychiatric 5 5
Institutional I-2.1 Healthcare - Dialysis 7 6
TOTAL 826 440

The Fire Department recognizes the importance of performing fire and life-safety inspections, in addition to the

Date: March 14, 2023
Subject: ADOPT RESOLUTION ACKNOWLEDGING RECEIPT OF THE 2022 FIRE INSPECTION

COMPLIANCE REPORT

Page 2 ends

State-mandated inspections. We have recently established a goal of inspecting every commercial occupancy on an annual basis, based on the associated hazard. The following charts show how many low, moderate, and high-hazard occupancies were completed in 2022. Although these annual inspections are not required by the State, Health and Safety Code section 13145 does require the local Fire Department and authorized representatives to enforce building standards related to fire and panic safety adopted by the State Fire Marshal and published in the California Building Standards Code and other regulations for the protection of life and propert against fire or panic.

Moderate and High-Hazard Inspections (Annual)
Occupancy Type Example Quantity Completed in 2022
Assembly A-1 Theater / Concert Hall 5 0
Assembly A-2 Restaurants 80 41
Assembly A-3 Churches 94 5
Hazardous H Based on Type & Quantity 86 25
Storage S Structure used for Storage 149 6
Residential R-3 Boarding House / Family
Daycare
79 8
Institutional I-4 Commercial Daycare 9 1
Assembly A-4 Indoor Sports Arena 0 0
TOTAL 502 86

Low-Hazard Inspections (Annual)
Occupancy Type Example Quantity Complete
Mercantile M Display and Sale of
Merchandise
589 15
Business B Office, Professional, or
Service
2,029 70
TOTAL 2,618 85

Total 2022 Inspection Activity

Inspection Type Quantity Completed in 2022 Percent Completed in 2022
State-Mandated 826 440 53%
Moderate / High-Hazard 502 86 17%
Low Hazard 2,618 85 3%
TOTAL 3,946 611 15%

FISCAL IMPACT
The costs associated with the required inspections and reporting are absorbed by the current Fire Department budget and through the City's Fee Schedule, as it applies to inspections or related fire and life safety activities.

ENVIRONMENTAL REVIEW
Date: March 14, 2023
Subject: ADOPT RESOLUTION ACKNOWLEDGING RECEIPT OF THE 2022 FIRE INSPECTION

COMPLIANCE REPORT

Page 3 ends

This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution Acknowledging Receipt of 2022 Fire Inspection Report

CONTACT
Kyle D. Long, Fire Chief (707) 552-3285
[email protected]

RESOLUTION NO. 23‐
A RESOLUTION ACKNOWLEDGING RECEIPT OF THE 2022 STATE‐MANDATED FIRE INSPECTIONS REPORT FROM THE VALLEJO FIRE DEPARTMENT ON BEHALF OF THE CITY

WHEREAS, California Health and Safety Code section 13146.4 requires an annual reporting to Council regarding the fire inspections of certain occupancies; and

WHEREAS, California Health and Safety Code section 13146.4 requires Council to acknowledge receipt of this report by resolution; and

WHEREAS, the Vallejo Fire Department is responsible for providing said inspections; and

WHEREAS, the Fire Chief has presented a report satisfying the requirements of the California Health and Safety Code section 13146.4; and

WHEREAS, this report demonstrates the Vallejo Fire Department has met the requirements of the California Health and Safety Code section 13146.4.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Vallejo hereby acknowledges receipt of the 2022 State Mandated Fire Inspections report as required by the California Health and Safety Code section 13146.4.

Adopted by the Council of the City of Vallejo at a regular meeting held on March 14, 2023 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Robert H. McConnell, Mayor
ATTEST:
_______________________________
Dawn G. Abrahamson, Secretary
CONSENT CALENDAR 8.E.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Jason Ta, Interim Chief of Police
SUBJECT: ADOPT A RESOLUTION ACCEPTING THE 2022 OFFICE OF COMMUNITY ORIENTED

POLICING SERVICES IMPLEMENTING CRISIS INTERVENTION TEAMS GRANT AND NOTICING INTENT TO AMEND FISCAL YEAR 2022-23 BUDGET IN THE AMOUNT OF $301,801

RECOMMENDATION

1. Adopt a resolution accepting a three-year Office of Community Oriented Policing Services (COPS) Implementing Crisis Intervention Teams grant award totaling $301,801.

REASONS FOR RECOMMENDATION
Staff recommends the acceptance of the grant to support the deployment of the newly developed Health and Resource Team (IHART). IHART will provide citizens of Vallejo with trauma-informed contact and appropriate community linkages for mental health, social service, and minor health related calls for service.

BACKGROUND AND DISCUSSION
The Police Department is committed to providing residents with access to trauma-informed care for mental health related crises. IHART will increase capacity to handle this type of call for service with an appropriate level of response from a team of trained, non-uniformed, providers. IHART will also be equipped to provide referrals and linkages to relevant providers and stakeholders, which include mental health care providers, inpatient referrals, outpatient services, housing service providers, substance-use disorder providers, and other community support. IHART will allow officers more time to respond to Vallejo’s most urgent and violent crime, reducing harm in our community, while ensuring that contact consistent with community needs is provided.

IHART will reduce the police department’s role in mental health-related response, removing potential triggers and escalation risks. The majority of funding for this grant will add contracted personnel to the IHART program.

The grant period for this grant starts on September 1, 2022 and continues through August 30, 2024.

FISCAL IMPACT
If approved, the City will receive $301,801 for IHART over a period of two years. There is no local match for this grant.

ENVIRONMENTAL REVIEW

Date: March 14, 2023
Subject: ADOPT A RESOLUTION ACCEPTING THE 2022 OFFICE OF COMMUNITY ORIENTED

POLICING SERVICES IMPLEMENTING CRISIS INTERVENTION TEAMS GRANT AND NOTICING INTENT TO AMEND FISCAL YEAR 2022-23 BUDGET IN THE AMOUNT OF $301,801

Page 2 ends

ATTACHMENTS

1. COPS CIT Resolution Accepting Grant CAO Stamp

CONTACT
Jason Ta, Interim Chief of Police (707) 648-4540
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO ACCEPTING THE 2022 OFFICE OF COMMUNITY ORIENTED POLICE SERVICES (THE COPS

OFFICE) IMPLEMENTING CRISIS INTERVENTION TEAMS (CIT) GRANT WHEREAS, the City of Vallejo submitted a proposal for the 2022 COPS Office CIT grant; and WHEREAS, the City was awarded the grant in the amount of $301,801; and WHEREAS, these funds will be utilized to expand the newly developed Integrated Health and Resource Team (IHART) to provide the residents of the city with trauma-informed response and linkages to mental and behavioral health; and
NOW, THEREFORE, BE IT RESOLVED that the City Manager or designee be authorized on behalf of the City Council to accept the grant award for this funding and sign the grant agreement with the COPS Office, including any amendments thereof.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute any required documents or instruments to accept and implement the CIT grant.

CONSENT CALENDAR 8.F.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Gillian Hayes, Assistant City Manager
Guy L. Ricca, Temporary Senior Community Development Analyst SUBJECT: ADOPTION OF A RESOLUTION APPROVING THE HOME INVESTMENT

PARTNERSHIPS (HOME) PROGRAM AMERICAN RESCUE PLAN (HOME-ARP)

REVISED DRAFT ALLOCATION PLAN IN ORDER TO RECEIVE AND ADMINISTER $2,213,960 IN FISCAL YEAR (FY) 2021-22 FUNDING FROM THE U. S. DEPARTMENT

OF HOUSING AND URBAN DEVELOPMENT (HUD)

RECOMMENDATION
Adopt a Resolution approving the City's Substantial Amendment to the Fiscal Year (FY) 2021-22 Annual Action Plan for submission to the U. S. Department of Housing and Urban Development (HUD), which will include the City's HOME Investment Partnerships (HOME) Program American Rescue Plan (HOME-ARP) Revised Allocation Plan.

REASONS FOR RECOMMENDATION
In order to receive and expend its allocation of HOME-ARP funding from HUD, the City must prepare and submit an Allocation Plan, after consultation is completed, and public comment is requested and received.

BACKGROUND AND DISCUSSION
The U. S. Department of Housing and Urban Development (HUD) has notified the City that it is eligible to receive $2,213,960 in "HOME-ARP" funds to help the City provide housing, shelter, and services for people experiencing homelessness, persons who are at risk of homelessness, and other qualifying and vulnerable populations. To accept and administer HOME-ARP funding, the City must first submit a HOME-ARP Allocation Plan to HUD. Staff has drafted the Plan, which defines the proposed use of HOME-ARP grant funds to address these needs in Vallejo. HUD's deadline for submitting the HOME-ARP Allocation Plan is not later than March 31, 2023.

Prior to drafting the HOME-ARP Allocation Plan, the Housing and Community Development Commission (HCDC) held an initial public hearing at a special meeting on September 8, 2022 in order to receive input from the public on possible uses of HOME-ARP funding, and program and service priorities. No public or written comments were received.

The HCDC held a second public hearing at its regular meeting on November 3, 2022 on a proposed Substantial Amendment to the City's Fiscal Year (FY) 2021-22 Annual Action Plan, which contains the City's draft HOME-ARP Allocation Plan. No public or written comments were received on the draft HOME-ARP Allocation Plan. After the November 3rd public hearing, the HCDC recommended unanimously that the City Council approve the HOME-ARP Allocation Plan as presented by staff for submittal to HUD. The HOME-ARP Allocation Plan was approved by the City Council for submission to HUD on December 20, 2022. However, on January 12, 2023 staff attended a HOME-ARP training session sponsored by HUD. At this session, staff received additional guidance from HUD officials on HOME-ARP Program requirements, and also received comments on the City's draft HOME-ARP Allocation Plan. As a result of this input, staff believed it was necessary to revise the HOME-ARP Allocation Plan. For example, staff has made additional efforts in recent

Date: March 14, 2023
Subject: ADOPTION OF A RESOLUTION APPROVING THE HOME INVESTMENT

PARTNERSHIPS (HOME) PROGRAM AMERICAN RESCUE PLAN (HOME-ARP)

REVISED DRAFT ALLOCATION PLAN IN ORDER TO RECEIVE AND ADMINISTER $2,213,960 IN FISCAL YEAR (FY) 2021-22 FUNDING FROM THE U. S. DEPARTMENT

OF HOUSING AND URBAN DEVELOPMENT (HUD)

Page 2 ends

weeks to obtain more input from service providers serving qualifying populations, and to document those efforts.

THE HCDC scheduled a third and final public hearing on the draft HOME-ARP Allocation Plan, (revised as of February 15, 2023, in redline) at its regular meeting on March 2, 2023.

I. Review and Purpose of HOME-ARP

In March 2021, the American Rescue Plan Act was signed into law, which provides over $1.9 trillion in relief to address the continued impact of the COVID-19 pandemic on the economy, public health, State and local governments, individuals, and businesses. To address the need for homelessness assistance and supportive services, $5 billion of this amount was appropriated to be administered through the HOME Program to perform four activities that must primarily benefit individuals and families who are homeless, at risk of homelessness, or in other vulnerable populations.

Eligible Activities and Qualifying Populations

Eligible HOME-ARP activities include:

(1) the development and support of affordable housing;
(2) tenant-based rental assistance (TBRA);
(3) provision of supportive services; and
(4) acquisition and development of non-congregate shelter units. [A non-congregate shelter (NCS) is one or more buildings that provide private units or rooms as temporary shelter to individuals and families, and does not require occupants to sign a lease or occupancy agreement. HOME-ARP funds may be used to acquire and develop HOME-ARP NCS for individuals and families in qualifying populations. This activity may include but is not limited to the acquisition of land and the construction of HOME-ARP NCS, and or the rehabilitation of existing structures such as motels, hotels, or other facilities that will be used for HOME-ARP NCS. HOME- ARP funds may not be used to pay for the operating costs of HOME-ARP NCS.]

HOME-ARP defines qualifying individuals or families as those that are:

(1) homeless;
(2) at risk of homelessness;
(3) fleeing, or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking;
(4) a part of other populations where providing supportive services or assistance would prevent a family's homelessness, or would serve those with the greatest risk of housing instability; or (5) veterans and families that include a veteran family member that meet the criteria in one of (1) through (4) above.

Use of HOME-ARP Funds to Benefit Qualifying Populations (QPs)

HUD requires that:

(1) 100 percent of HOME-ARP funds used by the City for TBRA, supportive services, and acquisition and development of non-congregate shelter units must benefit individuals and families in qualifying Date: March 14, 2023
Subject: ADOPTION OF A RESOLUTION APPROVING THE HOME INVESTMENT

PARTNERSHIPS (HOME) PROGRAM AMERICAN RESCUE PLAN (HOME-ARP)

REVISED DRAFT ALLOCATION PLAN IN ORDER TO RECEIVE AND ADMINISTER $2,213,960 IN FISCAL YEAR (FY) 2021-22 FUNDING FROM THE U. S. DEPARTMENT

OF HOUSING AND URBAN DEVELOPMENT (HUD)

Page 3 ends

populations. Individuals and families in qualifying populations may be assisted by one or more HOME-ARP eligible activities.

(2) Not less than 70 percent of affordable rental housing units acquired, rehabilitated, or constructed with HOME-ARP funds must be occupied by households in qualifying populations.

Minimum Compliance/Restricted Use Periods

(1) HOME-ARP Rental Housing - HOME-ARP-assisted rental units must remain in compliance with the requirements of this program for a minimum of fifteen years.

(2) Non-Congregate Shelter - NCS activities must remain in compliance with the HOME-ARP restricted use periods as shown below.

New Construction: A minimum of fifteen years.

Rehabilitation: A minimum of ten years.

Acquisition Only: A minimum of ten years.

HOME-ARP Program Administration

The City may expend, for the payment of reasonable administrative and planning costs, up to fifteen percent of its HOME-ARP funding allocation. By way of comparison, the City's HOME Program allows up to ten percent for program administration.

II. Draft HOME-ARP Allocation Plan

Staff has prepared a draft HOME-ARP Allocation Plan, shown at Attachment 2, which is summarized below.

Consultation and Sources of Data

Prior to drafting the Plan, the City held an initial public hearing at a special meeting of the HCDC on September 8, 2022, to invite input from the public on possible HOME-ARP projects and activities for Vallejo.

The City has also reviewed the preliminary results of a Solano County Point in Time (PIT) Count conducted in February, 2022, which was released by Community Action Partnership (CAP) Solano, a Joint Powers Authority (JPA), in the Fall of 2022. This PIT Count identified that on any given night, 920 out of 1,179 persons experiencing homelessness in Solano County were unsheltered, or 78 percent of those counted. In Vallejo, the preliminary February 2022 PIT Count data showed that 454 persons, or 38.5 percent of the County total, were homeless, with 435 of these persons (95.8 percent of Vallejo's homeless) unsheltered. In addition, the City's current Five-Year Consolidated Plan (2020-24) states that according to a 2019 PIT Count, the City estimates that there were 638 homeless persons in Vallejo, 549 of whom were unsheltered. PIT Counts continue to show a high ratio of unsheltered versus sheltered persons in Vallejo.

Finally, the City sent out a HOME-ARP Survey (via SurveyMonkey) in October, 2022 to 33 service providers, community partners, and stakeholder organizations, in order to receive their comments on priority needs in the Date: March 14, 2023
Subject: ADOPTION OF A RESOLUTION APPROVING THE HOME INVESTMENT

PARTNERSHIPS (HOME) PROGRAM AMERICAN RESCUE PLAN (HOME-ARP)

REVISED DRAFT ALLOCATION PLAN IN ORDER TO RECEIVE AND ADMINISTER $2,213,960 IN FISCAL YEAR (FY) 2021-22 FUNDING FROM THE U. S. DEPARTMENT

OF HOUSING AND URBAN DEVELOPMENT (HUD)

Page 4 ends

homeless population, and other qualifying and vulnerable populations. Ten responses to the Survey were received. A majority of the respondents indicated that creating or adding more affordable housing units, with a supportive services component, is the highest priority.

Proposed Allocation of HOME-ARP Funds

The HCDC and staff recommend that the City's HOME-ARP funding be used as follows:

Activity Amount Development of Affordable
Rental Housing for
Qualifying Populations $1,881,866.00 Administration and Planning
(Program Administration) 332,094.00 Total $2,213,960.00

HOME-ARP Housing Production Goals

The HCDC and staff propose that the City allocate up to 85 percent of its HOME-ARP funds to the development of up to 45 units of affordable rental housing, with supportive services, for homeless persons or persons at risk of homelessness, as well as persons in qualifying populations. HUD requires that at least 30 percent of new affordable rental housing units created using HOME-ARP funds will be occupied by persons in a qualifying population, as shown below.

Affordable Rental Housing for Homeless Persons,
or Those At Risk of Homelessness: 31 Units Qualifying Population/s: 14 Units Total 45 Units

FISCAL IMPACT
If approved, the City Council's action will approve a revised HOME-ARP Allocation Plan in the amount of $2,213,960 in federal funds to projects and activities, included in a Substantial Amendment to the City's FY 2021-22 Annual Action Plan, for submission to HUD. There is no impact to the City's General Fund associated with this item.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution Approving the HOME-ARP Revised Draft Allocation Plan CAO STAMP

2. Draft HOME-ARP Allocation Plan amended 02-15-2023

CONTACT
Date: March 14, 2023
Subject: ADOPTION OF A RESOLUTION APPROVING THE HOME INVESTMENT

PARTNERSHIPS (HOME) PROGRAM AMERICAN RESCUE PLAN (HOME-ARP)

REVISED DRAFT ALLOCATION PLAN IN ORDER TO RECEIVE AND ADMINISTER $2,213,960 IN FISCAL YEAR (FY) 2021-22 FUNDING FROM THE U. S. DEPARTMENT

OF HOUSING AND URBAN DEVELOPMENT (HUD)

Page 5 ends

Gillian Hayes, Assistant City Manager (707) 648-4163
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 23- N. C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO TO APPROVE THE CITY OF VALLEJO’S HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM

AMERICAN RESCUE PLAN (HOME-ARP) REVISED DRAFT ALLOCATION PLAN FOR SUBMITTAL TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)

WHEREAS, as a condition of receiving federal HOME Investment Partnerships Program American Rescue Plan (HOME-ARP) funds, the City is required to prepare and submit a Substantial Amendment to its Fiscal Year (FY) 2021-22 Annual Action Plan to the Department of Housing and Urban Development (HUD), for the purpose of including a HOME-ARP Allocation Plan; and
WHEREAS, HUD has notified the City that it is eligible to receive HOME-ARP funds in the amount of $2,213,960; and
WHEREAS, HOME-ARP funds may be used by the City only to provide housing, shelter, and services for people experiencing homelessness, persons who are at risk of homelessness, and other qualifying and vulnerable populations; and
WHEREAS, after consultation, an initial public hearing held by the Housing and Community Development Commission (HCDC) on September 8, 2022, and a written comment period beginning August 19, 2022 and ending September 8, 2022, prior to drafting the HOME-ARP Allocation Plan, staff prepared a draft HOME-ARP Allocation Plan; and WHEREAS, at a regular meeting on November 3, 2022, the HCDC held a second public hearing to receive input from the public on the draft HOME-ARP Allocation Plan; and WHEREAS, the City invited written comments on the draft HOME-ARP Allocation Plan beginning October 20, 2022 and ending November 3, 2022; and
WHEREAS, after the November 3, 2022 HOME-ARP public hearing, the HCD Commission recommended the adoption of a Substantial Amendment to the FY 2021-22 Annual Action Plan, to include the allocation of HOME-ARP funds to projects and activities as shown in the HOME- ARP Allocation Plan, by the Council of the City of Vallejo; and WHEREAS, on December 20, 2022, the Vallejo City Council reviewed and approved the draft HOME-ARP Allocation Plan as presented, for submission to HUD; and WHEREAS, in January, 2023, staff attended a HOME-ARP training sponsored by HUD, and received additional guidance from HUD officials on HOME-ARP Program requirements, and HUD also provided comments on the City’s draft HOME-ARP Allocation Plan; and WHEREAS, as a result of receiving input from HUD, staff drafted a revised HOME-ARP Allocation Plan dated February 15, 2023, and invited written comments on the revised Plan beginning February 16, 2023 and ending March 2, 2023; and
WHEREAS, the HCDC was scheduled to hold a third and final public hearing on the revised draft HOME-ARP Allocation Plan at its regular meeting on March 2, 2023.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF VALLEJO DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The Council of the City of Vallejo approves the FY 2021-22 Annual Action Plan Substantial Amendment, as shown in Attachment 2 of the Staff Report dated March 14, 2023.

Section 2. Notwithstanding any provision of the award of funds as described in the Staff Report, the Council of the City of Vallejo by this action acknowledges that these funding allocations do not constitute a commitment of funds or project site approvals, and that such commitment of funds or approvals may occur only upon satisfactory completion of environmental reviews under the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA), and receipt by the City as applicable of an Authority to Use Grant Funds from HUD under 24 CFR § 58.

Section 3. The provision of any HOME-ARP funds to projects as described in the Staff Report is conditioned on the City’s determination to proceed with, modify, or cancel any activity based on the results of subsequent environmental reviews, as applicable.

Section 4. Notwithstanding the reservation of funds as described in the Staff Report, the City, and subrecipient agencies and contractors of the City receiving HOME-ARP funds will not undertake or commit any funds to physical or choice-limiting actions, including property acquisition, demolition, movement, rehabilitation, conversion, repair, or construction prior to environmental clearance, and that the violation of this provision may result in the denial by HUD of the use of any HOME-ARP funds by the City under the HOME-ARP Program grant.

Section 5. The City Manager, or either of his designees, the Assistant City Manager, and the Housing and Community Development Program Manager, are hereby authorized to prepare and submit to HUD the City’s FY 2021-22 Annual Action Plan Substantial Amendment, and any related applications or documents, and any amendments or corrections to such applications and documents, as may be required by HUD.

Section 6. The City Manager or either of his designees are hereby authorized to make adjustments and revisions to funding allocations in the event that the amount of HOME-ARP funds provided to the City is revised by HUD, in a not to exceed amount of $100,000.

Section 7. The City Manager or either of his designees are hereby authorized to prepare and execute written Agreements and Amendments as may be required with subrecipient and nonprofit agencies receiving HOME-ARP funding allocations.

Section 8. The City Manager or either of his designees are hereby authorized to prepare and issue Requests for Qualifications and Requests for Proposals for HOME-ARP projects and activities, as may be required by the City of Vallejo or HUD.

Adopted by the Council of the City of Vallejo at a regular meeting held on March 14, 2023, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:

___________________________________
DAWN G. ABRAHAMSON, CITY CLERK

1 City of Vallejo DRAFT HOME-ARP Allocation Plan

Participating Jurisdiction (PJ): Vallejo Date: November 15 , 2022February 15, 2023

Background
The American Rescue Plan (ARP) Act appropriated $5 billion to help communities by providing housing, shelter, and services for people experiencing homelessness and other qualifying populations through the HOME Investment Partnerships (HOME) Program. This one-time funding creates a significant opportunity to meet the housing and service needs of the City of Vallejo’s most vulnerable populations.

On April 28, 2021, the City was awarded FY 2021 HOME-ARP funds in the amount of $2,213,960. These funds must be used to assist qualifying individuals or families meeting the following criteria: homeless; at risk of homelessness; fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking; other populations where providing assistance would prevent the family’s ho melessness or would serve those with the greatest risk of housing instability; and veterans and families that include a veteran family member that meet one of the preceding criteria.

HOME-ARP funds may be used for only four eligible activities, including:

- development and support of affordable housing;
- tenant-based rental assistance
- provision of supportive services; and
- acquisition and development of non-congregate shelter units.

The Housing and Community Development (HCD) Division of the City Manager’s Office is responsible for the administration of HOME-ARP.

In accordance with the regulations governing the HOME-ARP Program, funds must be used to benefit a qualifying population (QP). There are four eligible QPs.

• Homeless, as defined in 24 CFR 91.5 – (1), (2), (3);
• At Risk of Homelessness, (24 CFR 91.5);
2 • Fleeing/Attempting to Flee Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking, as defined by HUD; and Domestic Violence/Sexual Assault/Trafficking:
o Domestic Violence/Dating Violence/Sexual Assault/Stalking (24 CFR

5.2003);
•o Human Trafficking (Trafficking Victims Protection Act of 2000); • Other Populations where providing supp ortive services or assistance wo uld prevent the family’s homelessness or would serve those with the greatest risk of housing instability;, (other families requiring services or housing assistance to prevent homelessness that do not qualify under any of the populations in 1- 3).
• Veterans and families that include a veteran family member that meet one of the preceding criteria.

Consultation
The City of Vallejo held an initial public hearing on the HOME-ARP Program prior to its drafting of a HOME -ARP Allocation Plan on Thursday, Sep tember 8, 2022 during a special meeting of the City’s Housing and Community Development (HCD) Commission. The City also accepted written comments on the development of the HOME-ARP Allocation Plan beginning August 18, 2022 through September 8, 2022. No public comments were received at the September 8th public hearing, and no comments were submitted during the written comment period.

As a follow up to the initial public hearing and written comment period, t The City identified public and non -profit agencies providing services and programs to qualifying populations in the area . The City disseminated a community partner survey about housing-related needs and priority groups through SurveyMonkey on October 4, 2022. A link to the survey was sent to 33 community partners and stakeholder organizations, and ten responses were received by the deadline of close of business on October 11, 2022. In order to ensure agencies from all qualifying populations were represented, the City reached out by phone and email to agencies who did not respond the first time to receive their survey feedback. The City then interviewed specific agencies for further details about t he qualifying populations they served.

The survey and interview responses received by the City are summarized below.

Formatted
3 List of Organizations Consulted, and Summar y of Feedback Received from These Entities from the Survey

Agency/Org Type of
Agency/Org
QPs Served Method of
Consultation
Feedback
Community
Action
Partnership of
Solano, Joint
Powers
Authority
CAP Solano
Continuum of
Care
Govt/JPA
addressing
homelessness
and safety net
services
All Survey Creating affordable housing
is the highest priority, and
subsidized rental assistance
was second.

Adults coping with
behavioral/mental health,
chronically
homeless/unhoused, and
low-income elderly were
identified as most in need
of services.

Chronically
homeless/unhoused,
families with minor
children, and youth
transitioning out of foster
care were identified as most
need of affordable housing.

Fair Housing
Advocates of
Northern CA
Non-profit
Organization
addressing
fair housing
All Interview Majority of fair housing
complaints have come from
persons with disabilities,
and second is source of
income.

Persons with disabilities
specifically around mental
health issues have been on
the rise. Advocating for
more housing-related
supportive programs for
persons with disabilities.

Agency has been
advocating to prevent
evictions and part of
strategy is agreements for
clients to utilize resources
and programs.

CA Fair Employment and
Housing Act lists Section 8
4 vouchers as source of
income and is now
protected, but many tenants
and landlords are not
aware.

Fighting Back
Partnership
Non-profit
organization
serving
families with
minor
children
Domestic
Violence/
Sexual
Assault/
Human
Trafficking,
and Other
Populations
Survey Creating affordable housing
is highest priority, and
development of non-
congregate shelter was
second.

Chronically
homeless/unhoused,
families with minor
children, and low-income
elderly were identified as
most in need of services.

Chronically
homeless/unhoused,
families with minor
children, and persons
fleeing domestic violence
or trafficking were
identified as most in need
of housing.

Napa-Solano
Area Agency
on Aging
Non-profit
organization
serving low-
income
elderly
Other
Populations
Survey Creating affordable housing
the highest priority, and
case management is the
second highest priority.

Adults coping with
behavioral/mental health,
chronically
homeless/unhoused, and
low-income elderly were
identified as the most in
need of services and
affordable housing.

Northern CA
Veterans
Affairs Health
Care System
Govt serving
veterans
housed and
unhoused
Veterans Survey and
Interview
Preserving affordable
housing is the highest
priority, and creating
affordable housing is the
second.

Would like to be more
aware of efforts or
marketing of programs for
non-HUD-VASH veterans.
5 Would like to collaborate in
finding for housing for
Veterans with HUD VASH
voucher. Also would like
to see Payment Standards
increase to assist in housing
search.

Solano County
Behavioral
Health
Govt serving
adults coping
with
behavioral/
mental health
Other
Populations
Survey Creating affordable housing
is highest priority, and like
skills training was second.

Adults 60+ with chronic
health conditions were
identified as most in need
of services.

Low-income elderly and
adults 60+ were identified
as most in need of housing.

Solano County
Employment
and Eligibility
Services
Govt serving
chronically
homeless/
unhoused
Homeless and
At-Risk of
Homelessness
Survey Creating affordable housing
is the highest priority, and
preserving affordable
housing was second.

Chronically
homeless/unhoused,
families with minor
children, and youth
transitioning out of foster
care were identified as most
in need of services.

Adults coping with
behavioral/mental health,
chronically
homeless/unhoused, and
families with minor
children were identified as
most in need of affordable
housing.

Solano County
Foster Care
Govt serving
youth
transitioning/
aging out of
foster care
Other
Populations
Survey Creating affordable housing
is the highest priority, and
preserving affordable
housing is the second.

Families with minor
children, low-income
elderly, and youth
transitioning out of foster
care were identified as the
6 most in need of services
and affordable housing.

Solano County
Probation –
Supervisor
Govt serving
adults coping
with
behavioral/
mental health
Other
Populations
Survey Creating affordable housing
is the highest priority, and
subsidized rental assistance
is second.

Adults coping with
behavioral/mental health,
chronically
homeless/unhoused, and
families with minor
children were identified as
most in need of services.

Adults coping with
behavioral/mental health,
families with minor
children, and low-income
elderly were identified as
the most in need of
affordable housing.

Solano County
Probation –
Social Worker
Govt serving
adults coping
with
behavioral/
mental health
Other
Populations
Survey Case management services
for QP’s is the highest
need, and creating
affordable Housing is the
second highest need.

Chronically
homeless/unhoused, low-
income elderly, and persons
fleeing domestic violence
or trafficking were
identified as most in need
of services.

Adults coping with
behavioral/mental health,
chronically
homeless/unhoused, and
families with minor
children were identified as
most in need of housing.

Solano Dream
Center/
Transformation
Village
Non-profit
organization
with homeless
shelter
serving
chronically
Homeless Survey Preserving affordable
housing is the highest
priority.

Chronically
homeless/unhoused,
families with minor
children, and youth
7 homeless/
unhoused
transitioning out of foster
care were identified as most
in need of services.

Chronically
homeless/unhoused,
families with minor
children, and low-income
elderly were identified as
most in need of affordable
housing.

Solano Family
Justice Center
Govt serving
victims of
child abuse,
domestic
violence,
elder abuse
Domestic
Violence/
Sexual
Assault/
Human
Trafficking
Interview Inadequate
services/programs for
persons fleeing domestic
violence or human
trafficking in Vallejo;
For domestic violence -
Although there are services
in Solano County for
domestic violence there are
few places localized in
Vallejo and readily
accessible. There can be a
delay in funding,
transportation, and
space/availability for
individuals fleeing in an
emergency status. In
addition, undocumented
individuals have a more
difficult time accessing
these services.

For human trafficking –
There is a lot of discussion
within service providers in
regard to what human
trafficking is but the
services are not easily
identified and navigated by
the individual who may
need the assistance.

An accessible emergency
response is needed for
individuals who need to
flee immediately. Housing
support and after care is
needed for domestic
8 violence survivors that have
already fled. Immediate
funding and basic needs are
not always available as well
as mental health support.

Furthermore, people who
have children need
additional support in other
areas. Vacancy in shelters
and transitional housing is
impacted because of full
capacity. Shelter, safe
houses, and staffing are
limited, which makes the
services not available at the
time of need.

Vallejo
Housing
Authority
Govt
administering
Section 8
including
VASH
Homeless,
At-risk of
homelessness,
Other
Populations,
and Veterans
Survey Creating affordable housing
is the highest priority, and
subsidized rental assistance
is second.

Affordable housing in
neighborhoods that
otherwise may not be
accessible is beneficial to
low-income families.

Voucher utilization rate of
63% even with an increase
in Payment Standards; not
enough affordable units.

Vallejo Senior
Citizens’
Council
Non-profit
organization
serving very
low-income
elderly
Other
Populations
Survey Case management services
for QP’s is highest priority.

Low-income elderly,
persons fleeing domestic
violence or trafficking, and
youth transitioning out of
foster care were identified
as most in need of services.

Low-income elderly,
persons fleeing domestic
violence or trafficking, and
veterans were identified as
most in need of housing.

9 A second and final public hearing to receive comments on the Draft HOME-ARP Allocation Plan was held on Thursday, November 3, 2022, during a regular meeting of the City’s HCD Commission. Written comments were also accepted, beginning October 20, 2022, through November 3, 2022.

No comments were received during the November 3rd public hearing or during the second and final written comment period.

Public Participation

The City of Vallejo held an initial public hearing on the HOME-ARP Program prior to its drafting of a HOME -ARP Allocation Plan on Thursday, September 8, 2022, during a special meeting of the City’s Housing and Community Development (HCD) Commission. During the initial HOME-ARP public hearing on September 8, 2022, staff presented an overview of the HOME -ARP Program, the funding amount for Vallejo, and eligible uses of funding. The City also accepted written comments on the development of the HOME -ARP Allocation Plan beginning August 18, 2022 , through September 8, 2022. No public comments were received at the September 8th public hearing, and no comments were submitted during the written comment period.

A second public hearing to receive comments on the Draft HOME-ARP Allocation Plan was held on Thursday, November 3, 2022, during a regular meeting of the City’s HCD Commission. At the second and final HOME-ARP public hearing held on November 3, 2022, r Residents and other interested parties were offered the opportunity to comment on the greatest housing needs in Vallejo, review proposed HOME-ARP eligible activities, and comme nt on the best use of HOME -ARP funding in the community. Written comments were also accepted beginning October 20, 2022, through November 3, 2022. No comments were received during the November 3rd public hearing or during the second written comment period.

It is the policy of the City of Vallejo that no person shall be subjected to discrimination based on race, color, gender, marital status, sexual orientation, national origin, age, disability, or any other protected classification as defined by applicable law. The City provided contact information for persons needing auxiliary aids and services, with instructions on how to activate the needed services, during the HOME-ARP public hearings. The October 20 public notice placed on the City 10 website and published in the local newspaper, the Vallejo Times -Herald, regarding the November 3, 2022 public hearing on the draft HOME-ARP Allocation Plan was made available in English, Spanish, and Tagalog.

During the initial HOME-ARP public hearing on September 8, 2022, staff presented an overview of the HOME -ARP Program, the funding amount for Vallejo, and eligible uses of funding. At the second and final HOME -ARP public hearing held on November 3, 2022, residents and other interested parties w ere offered the opportunity to comment on the greatest housing needs in Vallejo, review proposed HOME-ARP eligible activities, and comment on the best use of HOME -ARP funding in the community.

Needs Assessment and Gaps Analysis

The City’s HCD Division utilized two main sources of data to identify and estimate the needs in the City: (1) the preliminary results of a Solano County Continuum of Care Homeless Point in Time (PIT) Count conducted on February 23, 2022, and released by CAP Solano in September, 2022, and November, 2022; and (2) data on and estimates of homelessness in Vallejo as cited in the City’s current Five Year Consolidated Plan, 2020-24, (or the period beginning July 1, 2020 and ending June 30, 2025), and based in part on a PIT Count conducted in January, 2019.

February, 2022 PIT Count (Preliminary Data)

The HCD Division evaluated the size and demographic com position in the County of Solano within its shelter system, as well as homeless persons who were unsheltered, based on initial data available from the most recent CAP Solano PIT Count conducted in February 2022 , which was a community-wide effort. (Note:

HUD has not issued its official report regarding the February, 2022 PIT Count.) The February, 2022 PIT Count identified that 920 out of 1,179 persons experiencing homelessness in Solano County were unsheltered, or 78 percent. The unsheltered population in 2022 is an increase of 28 persons from the PIT Count in 2019, which showed 1,151 persons in Solano County were unsheltered.

11 In Vallejo, the preliminary 2022 PIT Count data showed that 454 persons, or 38.5 percent of the County total, were homeless, with 435 of these persons (95.8 percent of Vallejo’s homeless) unsheltered.

Among the qualifying populations identified in the 2022 PIT Count on a County - wide basis, three percent were veterans, six percent were unaccompanied youth, and five percent were domestic violence survivors.

The loss of a job or reduced work hours was the most frequent response regarding the event leading to homelessness. The percentages are shown below.

- Lost job and/or reduced work hours (15%)
- Eviction (12%)
- Physical or mental health-related (12%)
- Divorce or break up (7%)
- Alcohol or drug use (6%)
- Asked to leave by friends or family (6%)

Consolidated Plan, 2020-24

The Consolidated Plan states that according to a PIT Count conducted in January, 2019, on any given night, there were an estimated 638 homeless persons in Vallejo, 549 of whom were unsheltered. This means that in 2019, Vallejo had a high ratio of unsheltered versus sheltered clients, (six to one).

Housing Instability in Vallejo

The Vallejo Housing Authority (VHA) currently is allocated 2,267 Housing Choice Vouchers from HUD. Of this amount, 1,443 Vouchers are being utilized , (leased up). This discrepancy is due to the tight rental housing market (a low vacancy rate), and other factors. However, as of October 19, 2022, 2,319 applicants are on the VHA waiting list. The VHA is currently working toward re-opening its waiting list in the first quarter of 2023.

Describe the Size and Demographic Composition of Qualifying Populations Within the PJ’s Boundaries

12 Homeless as defined in 24 CFR 91.5
Since 2017 in particular, the City of Vallejo has experienced an increase in its homeless population, which was further exacerbated by the COVID -19 pandemic and associated economic shift. As stated earlier, the February 2022 preliminary PIT Count results show that of the 1,179 homeless persons in Solano County, 920 were unsheltered. Along with data available from the 2022 PIT Count and the City’s current Consolidated Plan, the City conducted a survey of stakeholders and service providers in Vallejo. Whil e the response rate was less than 50 percent, all respondents indicated that addressing homelessness, affordable housing, and enhancing associated services, were high priority needs. The needs identified ranged from production of affordable housing, to increased rental assistance, development of non-congregate shelter, and case management.

Based on the 2020 Census, Vallejo’s population, at 126,090 persons, represents 27.8 percent of the County’s population , yet 38.5 percent of the homeless p ersons documented in the February 2022 PIT Count were in Vallejo.

In Solano County, data available for homeless persons either staying in shelters or living on the streets collected through the February 2022 PIT count indicated that individuals ages age 2 5-55 represented 72.3 percent of the homeless count, and persons over 55 years of age were 22 percent of the count. Females represented 32.8 percent of the homeless count, males represented 65.4 percent, and transgender persons represented less than one percent.

At Risk of Homelessness as defined in 24 CFR 91.5
The Vallejo Housing Authority reported that 32 percent of the families utilizing housing vouchers had extremely low income which is defined by HUD as below 30 percent of the median family income for the area.

Other popu lations requiring services or housing assistance to prevent homelessness and other populations at greatest risk of housing instability as defined by HUD.

According to the Solano County Office of Education, 450 youth are in the foster care system.

Formatted: Font: Bold
Formatted: Font: Bold
13 HUD allotted 81 HUD -Veterans Affairs Supportive Housing (HUD -VASH) vouchers to the Vallejo Housing Authority. 50 percent of the HUD-VASH vouchers are currently being utilized , and of that , approximately 75 percent are elderly or disabled. In 2022, the VA referred 15 veteran applicants to the Vallejo Housing Authority and all 15 veteran applicants were eligible to receive voucher assistance.

However, only four ha ve been able to utilize their voucher assistance by finding a unit and executing a lease agreement.

Identify and Consider the Current Resources Available to Assist Qualifying Populations, Including Congregate and Non -Congregate Shelter Units, Supportive Services, TBRA, and Affordable and Permanent Supportive Rental Housing
Shelter Inventory Number of Sites Number of Beds Total
Homeless Shelters
1 (and 1 in pre-construction)
85 (and 125 in pre-construction)
Transitional Housing 5 52
DV Housing 2 unknown

Housing Inventory Number of Sites Number of Units Total Permanent Supportive Housing (2 under construction) (121 under construction) Affordable Housing Complexes 12 1327

The City supports various services for qualifying populations. The City provides Community Development Block Grant (CDBG) Program social services funding for supportive services for homeless persons through the Global Center for Success; and The House of Acts, which has separate sober living residential facilities for men and women. The City’s HOME Investment Partnerships Program TBRA funds are used to provide rental assistance for homeless persons and those at risk of homelessness.

Using HOME Program funds, in recent years the City has also invested nearly $2.2 million in the development of a 74-unit permanent housing project, with supportive services, for homeless individuals and families , known as Blue Oak Landing . The City has also budgeted CDBG Program funds for the establishment of a Homeless Navigation Center, which is scheduled to be completed during the life of the current Consolidated Plan. The City receives nearly $1.8 million annually in combined Entitlement funding (CDBG and HOME), the majority of which is used to support the development of affordable housing through activities such as new construction and Community Housing Development Organization (CHDO) projects. 14 There are two safe houses for persons fleeing domestic violence, sexual assault, or human trafficking.

Describe the Unmet Housing and Service Needs of Qualifying Populations

Findings from the data analysis of the preliminary Solano County PIT Count conducted in February 2022 show that there were 920 persons that were unsheltered homeless. Of the 920 unsheltered homeless, 435 (47.3 percent) were in Vallejo. This indicates t hat there is a need for expanded shelter, transitional, and in particular permanent housing with a supportive services capacity.

The Vallejo Housing Authority reported 1,443 of the 2 ,267 Housing Choice Vouchers were being utilized and over 2,000 applicants wered on the waiting lists.

Similarly, the HUD-VASH Program is utilizing 40 out of 81 allotted vouchers. This shows that subsidized rental assistance is readily available , but the need continues to go unmet because of the low vacancy rate.

In an interview with the Solano Family Justice Center , which operates under the Solano County District Attorney’s Office, and the non-profit organization Fighting Back Partnership, it was stated that services and shelters for persons fleeing domestic violence, sexual assault , and human trafficking are not readily accessible because there are so few that are localized in Vallejo. There may be delays due to a limited number of beds, funding, and/or transportation. Furthermo re, services are being offered to persons fleeing human trafficking , but they are not easily accessed by individuals needing it because the services are not well known.

The City’s HOME -ARP survey results from current providers and stakeholders identify the need for: (1) creating more affordable housing for all qualifying populations, and (2) case management, especially for families with minor children, chronically homeless and unhoused persons, and youth transitioning/aging out of foster care.

Identify Any Gaps Within the Current Shelter and Housing Inventory , and Within the Service Delivery System
There is currently one emergency family shelter in Vallejo, Christian Help Center (a faith-based facility that is not low barrier), and now known as Transformation 15 Village, with 85 beds for single men, women and their chi ldren, and male youth.

Based on the City’s HOME-ARP survey responses, it is reasonable to conclude that non-congregate shelter for single adults is a priority need. Supportive services for this population is a co-existing need, as many suffer from either substance addiction or mental health challenges, especially persons who are unsheltered. Since 2017, there has been a steady growth in the number of persons in this group experiencing homelessness, particularly single adult males.

The results of the data from the 2022 PIT Count indicate there is a significant gap in available shelter beds. This PIT Count revealed that there 1,179 homeless persons in Solano County on any given night, and 78 percent were unsheltered, a four to one ratio.

Identify the Char acteristics of Housing Associated with Instability and an Increased Risk of Homelessness , If the PJ Will Include Such Conditions in its Definitions of “Other Populations” as Established in the HOME-ARP Notice

The City conducted a HOME-ARP survey of non-profits and government agencies currently providing services to qualifying populations as defined in the HOME/ARP Notice. Of the ten respondents, when asked which groups are most in need of affordable housing, seven indicated families with minor child ren, six identified chronically homeless/unhoused, six indicated low -income elderly, and five identified adults coping with behavioral/mental health issues. Responses to the survey showed that it is challenging for providers to assist a homeless family with finding housing for several reasons, which range from inadequate shelter beds to the prohibitive cost of rents on the open housing market. A challenge with serving the single adult homeless population is that there is typically a co -existing condition, such as substance abuse or mental illness.

Identify Priority Needs for Qualifying Populations

The City’s top priorities are affordable housing, and addressing homelessness.

Affordable housing and homelessness have been long -standing challenges for the City. There are multiple factors that contribute to the continued growth of the homeless population and high rental housing costs (which in some cases match or even exceed a monthly mortgage cost), over the last five years. There are currently a limited number of housing units available for rent. For this reason, expanding the 16 affordable housing inventory appears to be the only way to address some of the existing needs.

Non-congregate shelter that converts to permanent supportive housing is one way to meet the housing needs of single adults that are challenged with mental illness or substance abuse. Additionally, those at risk of homelessness need support in order to prevent homelessness.

With the limited resources available through HOME -ARP, the City of Vallejo will seek to address the needs of those experiencing homelessness or at risk of homelessness through permanent housing with supportive services, in order for the funding used to have the most significant and beneficial impact ; and as a second priority, if any funds are remaining , additional services for those at risk of homelessness.

Explain How the Level of Need and Gaps in its Shelter and Housing Inventory and Service Delivery Sys tems Based on the Data Presented in the Plan Were Determined

The needs gap was identified using a combination methodology: a review of the preliminary results of the 2022 Solano County PIT Count; information contained in the City’s current (2020-24) Consolidated Plan; a HOME-ARP survey conducted in October, 2022 of providers and stakeholders; two HOME-ARP public hearings, pre- and post-drafting of the HOME -ARP Allocation Plan; and two fifteen day written comment periods.

HOME-ARP Activities
Describe the Method for Soliciting Applications for Funding and/or Selecting Developers, Service Providers, Subrecipients and/or Contractors, and Whether the PJ will Administer Eligible Activities Directly
The City will use a Request for Qualifications (RFQ) and/or a Request for Proposals (RFP) process, with an established ranking criterion. RFQs/RFPs will be published through PlanetBids, Inc., via the City’s Information Technology (IT) Division.

There will be a defined window for submitting a nd accepting RFQs/RFPs. Once a bid closes, the City will convene a review panel and score submittals. To be considered for funding, an applicant must score a minimum of 70 points. Final 17 selected applicants will be submitted for an HCD Commission review and recommendation, and then City Council approval.

Describe Whether the PJ will Administer Eligible Activities Directly The City will allocate fifteen percent of its funds, the maximum allowed under HOME-ARP, to Administration and Planning.

If Any Portion of the PJ’s HOME -ARP Administrative Funds Were Provided to a Subrecipient or Contractor Prior to HUD’s Acceptance of the HOME-ARP Allocation Plan Because the Subrecipient or Contractor is Responsible for the Administration of the PJ’s Entire HOME -ARP Grant, Identify the Subrecipient or Contractor and Describe Its Role and Responsibilities in Administering All of the PJ’s HOME-ARP Program
This section is not applicable.

Proposed Use of HOME-ARP Funding
Statutory
Activity Amount Grant (%) Limit (%) Development of Affordable
Rental Housing for Qualifying
Populations
(with Supportive Services)
$1,881,866.00 85 N/A
Administration and Planning
(Program Admin)
$332,094.00 15 15
Total $2,213,960.00 100

Describe How the PJ will Distribute HOME-ARP Funds in Accordance with its Priority Needs Identified in its Needs Assessment and Gaps Analysis This information is in the proposed HOME-ARP Budget shown above.

Describe How the Characteristics of the Shelter and Housing Inventory, Service Delivery System, and the Needs Identified in the Gaps Analysis Provided a Rationale for the Plan to Fund Eligible Activities
The City’s current Consolidated Plan provides data o n the existing housing and shelter inventory and the status of homelessness, while the 2022 Solano County PIT provided a count of the number of individuals experiencing homelessness on any 18 given night. The City's HOME -ARP survey of providers and stakehold ers in October, 2022 provided further information on client needs , and insight into high priorities. On a monthly basis, the City participates in Continuum of Care meetings, and serves on the CAP Solano JPA (governing board) regarding various subpopulations experiencing homelessness. These monthly meetings, as well as preliminary PIT and the most recent Consolidated Plan data, all point to the need for expanding the inventory of affordable housing. Close to eighty percent of the homeless population in Sol ano County is unsheltered, based on preliminary 2022 PIT numbers.

HOME-ARP Production Housing Goals
Estimate the Number of Affordable Rental Housing Units for Qualifying Populations that the PJ Will Produce or Support with its HOME -ARP Allocation
The City plans to allocate up to 85 percent of its HOME -ARP funds to the development of affordable rental hou sing, with supportive services, for homeless persons or persons at risk of homelessness, as well as persons in qualifying populations, as defined in the HOME-ARP Guidance.

The rental housing unit numbers provided below are minimum projections, and may be subject to change, based on construction and rental costs. The City will endeavor to partner with an entity or entities that are able to leverage other resources to meet or exceed the minimum goals established.

Affordable Rental Housing for Homeless Persons,
or Those At Risk of Homelessness: 31 Units Qualifying Population/s: 14 Units TOTAL 45 Units

Describe the Specific Affordable Rental Housing Production Goal that the PJ Hopes to Achieve, and Describe How It Will Address the PJ’s Priority Needs The City, via an RFQ and/or RFP process, will select an affordable housing developer to produce at least 45 units of affordable rental housing, which will, upon completion, include supportive services, preferably through new construction. Per 19 HOME-ARP guidelines, not less than 30 percent of the rental units will be occupied by persons from a HOME -ARP Qualifying Population, for a minimum of fifteen years. The remainder (no more 70 percent) of the ren tal units produced will be occupied by persons experiencing homelessness or those at risk of homelessness.

The City’s proposed HOME-ARP Production Goal is consistent with previous and recent PIT Count, Consolidated Plan, and survey data.

Preferences
Identify Whether the PJ Intends to Give Preference to One or More Qualifying Populations or a Subpopulation Within One or More Qualifying Populations for Any Eligible Activity or Project
The City will not establish a preference due to the high demand for a ffordable housing in the City, and in Solano County. The City will work with service providers and other interested stakeholders to place households experiencing homelessness in permanent housing with supportive services.

HOME-ARP Refinancing Guidelines
Establish a Minimum Level of Rehabilitation Per Unit or a Required Ratio Between Rehabilitation and Refinancing to Demonstrate that Rehabilitation of HOME-ARP Rental Housing is the Primary Eligible Activity This section is not applicable. The City will not use HOME-ARP funds to refinance existing debt.

Provide a Review of Management Practices to Demonstrate that Disinvestment in the Property Has Not Occurred; That the Long -Term Needs of the Project Can Be Met; and That the Feasibility of Serving Qualifying Populations for the Minimum Compliance Period Can Be Demonstrated
This section is not applicable.

State Whether the New Investment is Being Made to Maintain Current Affordable Units, Create Additional Affordable Units, or Both This section is not applicable.

20 Specify the Required Compliance Period, Whether It is the Minimum Fifteen Years, or Longer
This section is not applicable.

State That HOME -ARP Funds Cannot Be Used to Refinance Multifamily Loans Made or Insured by Any Federal Program, Including CDBG The City will not use HOME-ARP funds to refinance existing loans.

Other Requirements in the PJ’s Guidelines, If Applicable This section is not applicable.
3559929

VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:

Ad Order Number:

Customer's Reference
/ PO Number:

PUBLIC NOTICE ANNUAL ACTION PLAN FINAL PUBLIC HEARING
/ PUBLIC NOTICE ANNUAL ACTION PLAN FINAL PUBLIC HEARING 3559929
0006732290
Publication Dates:

Publication: Vallejo Times-Herald
02/15/2023
Amount: $295.32
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: NOTICE OF PUBLIC HEARING
PROPOSED FISCAL YEAR (FY) 2021-22 ANNUAL ACTION PLAN SUBSTANTIAL

AMENDMENT - COMMENT ON HOME INVESTMENT PARTNERSHIPS PROGRAM - AMERICAN RESCUE PLAN (HOME-ARP) REVISED DRAFT ALLOCATION PLAN
DATE OF NOTICE: February 15, 2023
FOR MORE INFORMATION: Jason Goltiao, Administrative Analyst I (707) 649-5417, [email protected] On Thursday, March 2, 2023 after 7:00 p.m., the Housing and Community Development Commission (HCDC) of the City of Vallejo will hold a third and final public hearing during a regular meeting on a proposed FY 2021-22 Annual Action Plan Substantial Amendment, in order for the City to receive and administer HOME-ARP funding from the U. S. Department of Housing and Urban Development (HUD). This meeting will be held in the Council Chambers of City Hall, 555 Santa Clara Street, Vallejo, CA.

HUD has notified the City that it is eligible to receive $2,213,960 in HOME-ARP funds as a one-time allocation to provide housing, shelter, and services to persons experiencing homelessness, persons who are at risk of homelessness, and other qualifying and vulnerable populations. Staff has prepared a Revised Draft HOME-ARP "Allocation Plan", which defines the use of federal HOME-ARP grant funds to address these needs. The draft Plan is available for review on the City's Web Page at: https://www.cityofvallejo.net, under "Our City, Departments and Divisions, Housing and Community Development Division, Document Library, Revised Draft HOME-ARP Allocation Plan." Additionally, written comments on the proposed use of HOME-ARP funding may be submitted in the Housing and Community Development Division Office drop box, or by email, until 5:00 p. m. on Thursday, March 2, 2023 to: Jason Goltiao, Administrative Analyst I, City of Vallejo, 200 Georgia Street, Vallejo, CA 94590; (707) 649-5417, Fax: (707) 648-5249; [email protected].

The City of Vallejo provides its programs and services in a non-discriminatory manner, and is an Equal Opportunity Employer. The City of Vallejo also encourages women and minority-owned businesses to submit bids and proposals for Community Development Block Grant (CDBG) Program and HOME Investment Partnerships Program contracts. For further information, contact the City of Vallejo Housing and Community Development Division at (707) 648-4507.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting; please contact the City of Vallejo Housing and Community Development Division as follows: Tel: (707) 648-4507, Fax: (707) 648-5249, or e-mail: [email protected]. Notification at least 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting. For further information on this public notice, the hearing-impaired may call the California Relay Service at 1-800-735-2922 without a TTY/TDD, or 1-800-735-2929 with a TTY/TDD.
r.BP16-07/03/17 2
3559929

VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006732290
(Signature) Melanie Irmer
Legal No.

Vallejo Times-Heraldc/o Legals 57 Commerce Place, Suite A Vacaville, CA 95687
530-406-6223
[email protected]
I am a citizen of the United States. I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the Legal Advertising Clerk of the printer and publisher of the Vallejo Times-Herald, a newspaper published in the English language in the City of Vallejo, County of Solano, State of California.

I declare that the Vallejo Times-Herald is a newspaper of general circulation as defined by the laws of the State of California as determined by this court 's order dated June 12, 1952 in the action entitled In the Matter of the Ascertainment and Establishment of the Standing of Vallejo Times-Herald as a Newspaper of General Circulation, Case Number 25864. Said order states "Vallejo Times-Herald" has been established, printed and published in the City of Vallejo, County of Solano, State of California; That it is a newspaper published daily for the dissemination of local and telegraphic news and intelligence of general character and has a bona fide subscription list of paying subscribers; and...THEREFORE, IT IS ORDERED,
ADJUDGED AND DECREED:...That "Vallejo Times-Herald" is a newspaper of general circulation for the City of Vallejo, County of Solano, California. Said order has not been revoked.

I declare that this notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
02/15/2023
I certify (or declare) under penalty of perjury that the foregoing is true and correct.

Dated at Vallejo, California, this
15th day of February 2023

PROOF OF PUBLICATION
(2015.5 C.C.P.)

STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.

FILE NO. PUBLIC NOTICE ANNUAL ACTION PLAN FINAL PUBLIC HEARING r.BP16-07/03/17 1
r.BP16-07/03/17 2
3559929

VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:

Ad Order Number:

Customer's Reference
/ PO Number:

PUBLIC HEARING SPANISH
/ PUBLIC HEARING SPANISH
3559929
0006732294
Publication Dates:

Publication: Vallejo Times-Herald
02/15/2023
Amount: $341.00
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: AVISO DE AUDIENCIA PÚBLICA
AÑO FISCAL PROPUESTO (FY) 2021-22 PLAN DE ACCIÓN ANNUAL ENMIENDA SUSTANCIAL - COMENTARIO SOBRE EL PROGRAMA DE ASOCIACIONES DE INVERSIÓN EN EL HOGAR - PLAN DE RESCATE

AMERICANO
(HOME-ARP) PROYECTO REVISADO DEL PLAN DE ASIGNACIÓN
FECHA DE AVISO: 15 de febrero de 2023
PARA MÁS INFORMACIÓN: Jason Goltiao, Analista Administrativo I (707) 649-5417, [email protected] El jueves 2 de marzo de 2023 después de las 7:00 p.m., la Comisión de Vivienda y Desarrollo Comunitario (HCDC) de la Ciudad de Vallejo llevará a cabo una tercera y última audiencia pública durante una reunión regular sobre una propuesta de Enmienda Sustancial al Plan de Acción Anual para el año fiscal 2021-22, para que la Ciudad reciba y administre fondos HOME-ARP del Departamento de Vivienda y Desarrollo Urbano (HUD) de EE.UU. Esta reunion se llevará a cabo en las Cámaras del Consejo del Ayuntamiento, 555 Santa Clara Street, Vallejo, CA.

HUD ha notificado a la Ciudad que es eligible para recibir $2,213,960 en fondos HOME-ARP como una asignación única para proporcionar vivienda, refugio y servicios a personas sin hogar, personas que están en riesgo de quedarse sin hogar y otras poblaciónes calificadas y vulnerables. El personal ha preparado un borrador revisado del "Plan de Asignación" de HOME-ARP, que define el uso de los fondos de la subvención federal HOME-ARP para abordar estas necesidades. El borraor del Plan está dispopnible para su revisión en la página web de la Ciudad en: https://www.cityofvallejo.net, bajo "Our City, Departments and Divisions, Housing and Community Development Division, Document Library, Revised Draft HOME-ARP Allocation Plan." Además, los comentarios por escrito sobre el uso propuesto de los fondos de HOME-ARP se pueden enviar al buzón de Oficina de la División de Vivienda y Desarrollo Comunitario o por correo electrónico, hasta las 5:00 p.m. el jueves 2 de marzo de 2023 a: Jason Goltiao, Analista Administrativo I, Ciudad de Vallejo, 200 Georgia Street, Vallejo, CA 94590; (707-649-5417, Fac: (707) 648-5249; [email protected].

La Ciudad de Vallejo ofrece sus programas y servicios de manera no discriminatoria y es un empleador de igualdad de oportunidades. La Ciudad de Vallejo también anima a las mujeres y a los propietarios de empresas de minorías presentar ofertas y propuestas para el Programa de Subvenciones en Bloque para el Desarrollo Comunitario (CDBG) y el Programa de HOME Contratos de Inversión de Casa. Para más información, póngase en contacto con la División de Autoridad de Vivienda y Desarrollo Comunitario de la Ciudad de Vallejo al (707) 648-4507.

De conformidad con la Ley de Estadounidenses con Discapacidades, si necesita asistencia especial para participar en esta reunión; comuníquese con la División de Vivienda y Desarrollo Comunitario de la Ciudad de Vallejo de la siguiente manera:

Tel: (707) 648-4507, Fax (707-648-5249 o correo electrónico: [email protected]. Notificación con al menos 48 horas de antelación a una reunion permitirá a la Ciudad hacer arreglos razonables para garantizar la accesibilidad a esa reunion. Para más información sobre este aviso público, los discapacitados auditivos pueden llamar al Servicio de Retransmisión de California al 1-800-735-2922 sin TTY/TDD o 1-800-735-2929 con un TTY/TDD r.BP16-07/03/17 2
3559929

VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006732294
(Signature) Melanie Irmer
Legal No.

Dated at Vallejo, California, this
15th day of February 2023

PROOF OF PUBLICATION
(2015.5 C.C.P.)

STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.

FILE NO. PUBLIC HEARING SPANISH
r.BP16-07/03/17 1
r.BP16-07/03/17 2
3559929

VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:

Ad Order Number:

Customer's Reference
/ PO Number:

PUBLIC HEARING TAGALOG
/ PUBLIC HEARING TAGALOG
3559929
0006732295
Publication Dates:

Publication: Vallejo Times-Herald
02/15/2023
Amount: $351.63
Payment Amount: $0.00
r.BP16-07/03/17 1
Invoice Text: PAUNAWA NG PAMPUBLIKONG PAGDINIG
IMINUNGKAHING FISCAL YEAR (FY) 2021-22 TAUNANG ACTION PLAN SUBSTANTIAL AMENDMENT -- KOMENTO SA

HOME INVESTMENT PARTNERSHIPS PROGRAM - AMERICAN RESCUE PLAN (HOME-ARP) REVISED DRAFT

ALLOCATION PLAN
PETSA NG PAUNAWA: Pebrero 15, 2023
PARA SA KARAGDAGANG IMPORMASYON: Jason Goltiao, Administrative Analyst I (707) 649-5417, [email protected]
Sa Huwebes, Marso 2, 2023 pagkatapos ng 7:00 p.m., ang Housing and Community Development Commission (HCDC) ng Lungsod ng Vallejo ay magsasagawa ng ikatlo at huling pampublikong pagdinig sa panahon ng regular na pagpupulong sa isang iminungkahing FY 2021-22 Annual Action Plan Substantial Amendment, upang matanggap at mapangasiwaan ng Lungsod ang HOME-ARP na pondo mula sa U. S. Department of Housing and Urban Development (HUD).Ang pulong na ito ay gaganapin sa Council Chambers ng City Hall, 555 Santa Clara Street, Vallejo, CA.

Inabisuhan ng HUD ang Lungsod na karapat-dapat itong tumanggap ng $2,213,960 sa mga pondo ng HOME-ARP bilang isang beses na paglalaan upang magkaloob ng pabahay, tirahan, at mga serbisyo sa mga taong nakararanas ng kawalan ng tirahan, mga taong nasa panganib ng kawalan ng tirahan, at iba pang mga kuwalipikado at mga nanganganib na populasyon, Naghanda ang staff ng Revised Draft HOME-ARP "Allocation Plan", na tumutukoy sa paggamit ng pederal na HOME-ARP grant funds para matugunan ang mga pangangailangang ito. Ang draft na Plano ay bukas sa pagsusuri sa Web Page ng Lungsod sa: https://www.cityofvallejo.net, sa ilalim ng "Our City, Departments and Divisions, Housing and Community Development Division, Document Library, Revised Draft HOME-ARP Allocation Plan." Dagdag pa rito, ang mga nakasulat na komento sa iminungkahing paggamit ng pondo ng HOME-ARP ay maaaring isumite sa drop box ng opisina ng Housing and Community Development Division, o sa pamamagitan ng email, hanggang 5:00 p. m. sa Huwebes, Marso 2, 2023 kay: Jason Goltiao, Administrative Analyst I, City of Vallejo, 200 Georgia Street, Vallejo, CA 94590; (707) 649-5417, Fax: (707) 648-5249; [email protected]
Ang Lungsod ng Vallejo ay nagbibigay ng mga programa at serbisyo nito sa paraang walang diskriminasyon, at isang Equal Opportunity Employer. Hinihikayat din ng Lungsod ng Vallejo ang mga kababaihan at mga negosyong pag-aari ng minorya na magsumite ng mga bid at panukala para sa mga kontrata ng Community Development Block Grant (CDBG) at HOME Investment Partnerships Program. Para sa karagdagang impormasyon, makipag-ugnayan sa City of Vallejo Housing and Community Development Division sa (707) 648-4507.

Bilang pagsunod sa Americans with Disabilities Act, kung kailangan mo ng espesyal na tulong para makilahok sa pulong na ito; mangyaring makipag-ugnayan sa City of Vallejo Housing and Community Development Division: Tel: (707) 648-4507, Fax: (707) 648-5249, o e-mail: [email protected]. Ang pag-abiso ng at least 48 hours bago ang isang pulong ay magbibigay-daan sa Lungsod na
gumawa ng mga makatwirang pagsasaayos upang matiyak ang access sa pulong na iyon. Para sa karagdagang impormasyon
sa pampublikong abiso na ito, ang may kapansanan sa pandinig ay maaaring tumawag sa California Relay Service sa 1-800-735-2922 nang walang TTY/TDD, o 1-800-735-2929 na may TTY/TDD. r.BP16-07/03/17 2
3559929

VALLEJO CITY HOUSING
200 GEORGIA STREET
VALLEJO, CA 94590
0006732295
(Signature) Melanie Irmer
Legal No.

Dated at Vallejo, California, this
15th day of February 2023

PROOF OF PUBLICATION
(2015.5 C.C.P.)

STATE OF CALIFORNIA
COUNTY OF SOLANO, S.S.

FILE NO. PUBLIC HEARING TAGALOG
r.BP16-07/03/17 1
r.BP16-07/03/17 2

City / Town Unsheltered Sheltered
Benicia
Dixon
Fairfield
Rio Vista
Solano County Unincorporated
Suisun City
Vacaville
Vallejo 435 19
Total 920 259
Total By Jurisdiction
454
1179

CITY OF VALLEJO

HOME-ARP SURVEY RECIPIENTS
OCTOBER 2022
Organization HOME-ARP Qualifying Population Served
Berkeley Food and Housing Project Homeless; Other - Low Income supportive assistance Community Action Partnership (CAP) Solano JPA Homeless; At Risk Community Action North Bay (CANB) Homeless; Veterans
Global Center for Success Homeless
Housing First Solano Board Homeless; At Risk
Interfaith Coalition on Homelessness Homeless
Resource Connect Solano (Caminar) Homeless
Shelter Solano Homeless
Transformation Village Homeless
Vallejo Together Homeless
Volunteers of America Homeless; At Risk
Catholic Charities of Yolo-Solano At Risk
Fighting Back Partnership At Risk
SC Employment & Eligibility Services At Risk; Other - Low Income - supportive assistance SafeQuest Domestic Violence
SC DA Family Violence Prevention Domestic Violence
Area Agency on Aging - Solano Other - Elderly
SC Behavioral Health Other - Behavioral/Mental Health supportive services SC Child Welfare Services Other - Foster Care supportive services and assistance The Arc - Solano Other - Developmental Disabilities supportive services Vallejo Senior Citizens Council Other - Elderly
Northern CA VA - Solano (HUD-VASH) Veterans
Nation's Finest - Vallejo Veterans
Fair Housing Advocates of Northern CA *address fair housing and needs of persons with disabilities Legal Services of Northern CA *address fair housing
Vallejo Housing Authority At Risk; Other - Low Income supportive assistance City of Vallejo HOME - ARPA Survey

QUESTION SUMMARIES DATA TRENDS INDIVIDUAL RESPONSES
Q1 w
Q2 w
100.00% 11

81.82% 9

90.91% 10

0.00% 0

90.91% 10

90.91% 10
Contact Information
Answered: 11 Skipped: 0

ANSWER CHOICES RESPONSES
ResponsesName
ResponsesTitle
ResponsesOrganization
ResponsesAddress 2
ResponsesCity/Town
ResponsesState/Province
ResponsesZIP/Postal Code
ResponsesCountry
ResponsesEmail Address
ResponsesPhone Number
Of the HOME - ARPA qualifying populations who arehomeless or at risk of homelessness, which type oforganization below best describes the group with whichyou are aﬃliated? Answered: 10 Skipped: 1
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Adults copingwith...

Adults withdevelopmenta...

Chronicallyhomeless/unh...

Families withminor children
Low-incomeelderly
Personsﬂeeing...

Veterans
Youthtransitionin...

ANSWER CHOICES RESPONSES
11 responses Share Link https://www.surveymonkey.com/res COPY ÷ wSIGN UP FREE
Q3 w

40.00% 4

0.00% 0

20.00% 2

10.00% 1

20.00% 2

0.00% 0

10.00% 1
TOTAL 10
Comments(2)
Adults coping with behavioral/mental health
Adults with developmental disabilities
Chronically homeless/unhoused
Families with minor children
Low-income elderly
Persons ﬂeeing domestic violence, sexual assault, stalking or human traﬃcking Veterans
Youth transitioning/aging out of foster care
Of the activities that HOME - ARPA can fund, what do youthink is the most needed for Vallejo residents? Please rankthe following based on the need in Vallejo with 1 being thehighest priority and 8 being the lowest priority.

Answered: 10 Skipped: 1

20.00%2 10.00%1 0.00%0 0.00%0 0.00%0 20.00%2 10.00%1

70.00%7 10.00%1 10.00%1 0.00%0 0.00%0 0.00%0 10.00%1

0.00%0 10.00%1 20.00%2 10.00%1 20.00%2 10.00%1 20.00%2

0.00%0 10.00%1 0.00%0 40.00%4 20.00%2 20.00%2 10.00%1

0.00%0 0.00%0 20.00%2 10.00%1 20.00%2 10.00%1 20.00%2
0 1 2 3 4 5 6 7 8 9 10
CaseManagement...

CreatingAﬀordable...

Development ofNon-Congrega...

Financialcosts of ren...

HousingCounseling...

Life SkillsTraining (e....

PreservingAﬀordable...

SubsidizedRental...
1 2 3 4 5 6 7
CaseManagementServices forqualifyingpopulations
CreatingAﬀordableHousing
Development ofNon-CongregateShelter
Financial costsof rentalapplications,securitydeposits, utilitydeposits, laterent HousingCounseling(e.g.,
11 responses Share Link COPY
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Q4 w
Q5 w

0.00%0 10.00%1 0.00%0 10.00%1 10.00%1 30.00%3 20.00%2

10.00%1 20.00%2 30.00%3 0.00%0 10.00%1 10.00%1 10.00%1

0.00%0 30.00%3 20.00%2 30.00%3 20.00%2 0.00%0 0.00%0
landlord/tenantrights,budgeting,crediteducation/repairBUT NOT ﬁrst-time homebuyeror foreclosurecounseling) Life SkillsTraining (e.g.,job readiness,GED prep, etc.) PreservingAﬀordableHousing
SubsidizedRentalAssistance
Please explain why you believe your ﬁrst selection above isthe highest priority.

Answered: 10 Skipped: 1
Research tells us that permanent supportive housing is the best solution to homelessness. Othereﬀorts and initiatives to address homelessness (and the resulting health implications) areinsuﬃcient without ample aﬀordable housing. 10/12/2022 10:27 AM
I believe not everyone is aware of the services available to them/ 10/11/2022 10:22 AM
One of the best ways to prevent homelessness is to address the cause (such as overpriced rentals). 10/11/2022 10:18 AM
Creating aﬀordable housing will help to prevent a continuing cycle of poverty & homelessness- someof the listed option services are already in place and are duplications of services 10/5/2022 09:05 PM
So many of our unhoused need to be connected to support services but are unaware of how orwhere to receive them. I believe we need to address our citizens' underlying needs as well as Which three groups do you think are most in need ofadditional housing-related supportive services in Vallejo?(Choose three) Answered: 9 Skipped: 2
Adults copingwith...

Adults withdevelopmenta...

Q6 w

33.33% 3

0.00% 0

77.78% 7

55.56% 5

66.67% 6

22.22% 2

0.00% 0

44.44% 4
Total Respondents: 9
Comments(1)
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Chronicallyhomeless/unh...

Families withminor children
Low-incomeelderly
Personsﬂeeing...

Veterans
Youthtransitionin...

ANSWER CHOICES RESPONSES
Adults coping with behavioral/mental health
Adults with developmental disabilities
Chronically homeless/unhoused
Families with minor children
Low-income elderly
Persons ﬂeeing domestic violence, sexual assault, stalking or human traﬃcking Veterans
Youth transitioning/aging out of foster care

50.00% 5
Which three groups do you think are most in need ofaﬀordable housing in Vallejo? (Choose three) Answered: 10 Skipped: 1
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Adults copingwith...

Adults withdevelopmenta...

Chronicallyhomeless/unh...

Families withminor children
Low-incomeelderly
Personsﬂeeing...

Veterans
Youthtransitionin...

ANSWER CHOICES RESPONSES
Adults coping with behavioral/mental health
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Q7 w

0.00% 0

60.00% 6

70.00% 7

60.00% 6

20.00% 2

10.00% 1

20.00% 2
Total Respondents: 10
Comments(1)
Adults with developmental disabilities
Chronically homeless/unhoused
Families with minor children
Low-income elderly
Persons ﬂeeing domestic violence, sexual assault, stalking or human traﬃcking Veterans
Youth transitioning/aging out of foster care
Do you have any additional feedback?
Answered: 2 Skipped: 9
There is a strong need to expand Vallejo PD's Community Service Support (CSS) unit. Law enforcementpartnership in engaging the homeless community is invaluable. It is sorely lacking in Vallejo. 10/12/2022 10:27 AM
From a criminal justice perspective, housing individuals ﬁrst (aﬀordable housing, shelters, etc), whileproviding additional case management support for mental health, substance use disorder, basic needsupport, employment assistance/services, to start, can also help reduce recidivism. "When people arestably housed, they have fewer recorded non-violent oﬀenses. For instance, people commit fewer'survival crimes' (oﬀenses like theft, robbery, trespassing, loitering, and prostitution), which are chiefreasons people with low-level oﬀenses are incarcerated." - according to housingmatters.urban.org I'mexcited to participate in this survey! 10/5/2022 09:26 AM
10/17/22, 5:22 PM City of Vallejo HOME - ARPA Survey - Responses | SurveyMonkey https://www.surveymonkey.com/results/SM-pGCIM_2BUrdaiLyRinlLavyw_3D_3D/data-trends/ 1/6 City of Vallejo HOME - ARPA Survey

QUESTION SUMMARIES DATA TRENDS INDIVIDUAL RESPONSES
Responses (by day)
Q1
Q2(by day)
Trends
First: 10/4/2022 Zoom: 9/13/2022 to 10/12/2022
0 1
2 3
4 9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Contact Information
Data Trends do not apply to this question
Of the HOME - ARPA qualifying populations who arehomeless or at risk of homelessness, which type oforganization below best describes the group with whichyou are aﬃliated? Answered: 10 Skipped: 1 First: 10/4/2022 Zoom: 9/13/2022 to 10/12/2022 0 1
2 3
4 5
9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
11 responses Share Link https://www.surveymonkey.com/res COPY ÷ wSIGN UP FREE
10/17/22, 5:22 PM City of Vallejo HOME - ARPA Survey - Responses | SurveyMonkey https://www.surveymonkey.com/results/SM-pGCIM_2BUrdaiLyRinlLavyw_3D_3D/data-trends/ 2/6 Q3(by day)
Adults copi… Adults with… Chronically… Families wi… Low-incom…Persons ﬂe… Veterans Youth trans… Of the activities that HOME - ARPA can fund, what do youthink is the most needed for Vallejo residents? Please rankthe following based on the need in Vallejo with 1 being thehighest priority and 8 being the lowest priority.

Answered: 10 Skipped: 1 First: 10/4/2022 Zoom: 9/13/2022 to 10/12/2022 Case Management Services for qualifying populations
0 1
2 3
4 1 2 3 4 56 7 8
9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Creating Aﬀordable Housing
0 1
2 3
4 1 2 3 4 56 7 8
9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Development of Non-Congregate Shelter
2 3
4 11 responses Share Link https://www.surveymonkey.com/res COPY ÷ wSIGN UP FREE
10/17/22, 5:22 PM City of Vallejo HOME - ARPA Survey - Responses | SurveyMonkey https://www.surveymonkey.com/results/SM-pGCIM_2BUrdaiLyRinlLavyw_3D_3D/data-trends/ 3/6 0 1
1 2 3 4 56 7 8
9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Financial costs of rental applications, security deposits, utility depo... 0 1
2 3
4 1 2 3 4 56 7 8
9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
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10/1/2022
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10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Housing Counseling (e.g., landlord/tenant rights, budgeting, credit edu... 0 1
2 3
4 1 2 3 4 56 7 8
9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
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9/24/2022
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10/1/2022
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10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Life Skills Training (e.g., job readiness, GED prep, etc.) 0 1
2 3
4 9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
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9/23/2022
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10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022 11 responses Share Link https://www.surveymonkey.com/res COPY ÷ wSIGN UP FREE
10/17/22, 5:22 PM City of Vallejo HOME - ARPA Survey - Responses | SurveyMonkey https://www.surveymonkey.com/results/SM-pGCIM_2BUrdaiLyRinlLavyw_3D_3D/data-trends/ 4/6 Q4
Q5(by day)
1 2 3 4 56 7 8
Preserving Aﬀordable Housing
0 1
2 3
4 1 2 3 4 56 7 8
9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Subsidized Rental Assistance
0 1
2 3
4 1 2 3 4 56 7 8
9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Please explain why you believe your ﬁrst selection above isthe highest priority.

Data Trends do not apply to this question
Which three groups do you think are most in need ofadditional housing-related supportive services in Vallejo?(Choose three) 11 responses Share Link https://www.surveymonkey.com/res COPY ÷ wSIGN UP FREE
10/17/22, 5:22 PM City of Vallejo HOME - ARPA Survey - Responses | SurveyMonkey https://www.surveymonkey.com/results/SM-pGCIM_2BUrdaiLyRinlLavyw_3D_3D/data-trends/ 5/6 Check out our sample surveys and create your own now!
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Q6(by day)
Q7
Answered: 9 Skipped: 2 First: 10/4/2022 Zoom: 9/13/2022 to 10/12/2022 0 2
4 6
8 10
12 Adults copi… Adults with… Chronically… Families wi… Low-incom…Persons ﬂe… Veterans Youth trans… 9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Which three groups do you think are most in need ofaﬀordable housing in Vallejo? (Choose three) Answered: 10 Skipped: 1 First: 10/4/2022 Zoom: 9/13/2022 to 10/12/2022 0 2
4 6
8 10
12 Adults copi… Adults with… Chronically… Families wi… Low-incom…Persons ﬂe… Veterans Youth trans… 9/13/2022
9/14/2022
9/15/2022
9/16/2022
9/17/2022
9/18/2022
9/19/2022
9/20/2022
9/21/2022
9/22/2022
9/23/2022
9/24/2022
9/25/2022
9/26/2022
9/27/2022
9/28/2022
9/29/2022
9/30/2022
10/1/2022
10/2/2022
10/3/2022
10/4/2022
10/5/2022
10/6/2022
10/7/2022
10/8/2022
10/9/2022
10/10/2022
10/11/2022
10/12/2022
Do you have any additional feedback?
Data Trends do not apply to this question
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10/17/22, 5:22 PM City of Vallejo HOME - ARPA Survey - Responses | SurveyMonkey https://www.surveymonkey.com/results/SM-pGCIM_2BUrdaiLyRinlLavyw_3D_3D/data-trends/ 6/6 11 responses Share Link https://www.surveymonkey.com/res COPY ÷ wSIGN UP FREE
10/17/22, 5:23 PM City of Vallejo HOME - ARPA Survey - Responses | SurveyMonkey https://www.surveymonkey.com/results/SM-pGCIM_2BUrdaiLyRinlLavyw_3D_3D/browse/ 1/2 City of Vallejo HOME - ARPA Survey

QUESTION SUMMARIES DATA TRENDS INDIVIDUAL RESPONSES
Q1
Contact Information
Name test
Q2
Of the HOME - ARPA qualifying populations who are homeless or at risk of homelessness, whichtype of organization below best describes the group with which you are aﬃliated? Adults coping with behavioral/mental health
Q3
Of the activities that HOME - ARPA can fund, what do you think is the most needed for Vallejoresidents? Please rank the following based on the need in Vallejo with 1 being the highest priorityand 8 being the lowest priority.

Q4
Please explain why you believe your ﬁrst selection above is the highest priority.

Q5
Which three groups do you think are most in need of additional housing-related supportiveservices in Vallejo? (Choose three) Q6
Which three groups do you think are most in need of aﬀordable housing in Vallejo? (Choose three) Q7
Do you have any additional feedback?

COMPLETECOMPLETE
Started:Started: Tuesday, October 04, 2022 10:39:24 AMTuesday, October 04, 2022 10:39:24 AM Last Modiﬁed:Last Modiﬁed: Tuesday, October 04, 2022 10:39:37 AMTuesday, October 04, 2022 10:39:37 AM Time Spent:Time Spent: 00:00:1200:00:12
IP Address:IP Address: 24.130.96.16924.130.96.169

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CONSENT CALENDAR 8.G.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY'S RESPONSE TO THE 2021-2022 GRAND JURY REPORT REGARDING SOLANO COUNTY LIBRARY

SERVICES

RECOMMENDATION
Adopt a resolution approving the response to the 2021-2022 Solano County Grand Jury Report entitled "An Operational Review of Solano County Library Services (SCLS)" and authorize the City Clerk to forward said response to the Presiding Judge of the Solano County Superior Court and Foreperson of the Solano County Grand Jury

REASONS FOR RECOMMENDATION
The City Council is required by law to respond to the Grand Jury Report and to comment on its findings.

Adopting the resolution approving and authorizing the response and directing the City Clerk to forward it to the Presiding Judge of the Solano County Superior Court and to the Foreperson of the Solano Grand Jury will satisfy this obligation.

BACKGROUND AND DISCUSSION
Solano County Library Services (SCLS) are provided in nine facilities located in six of seven Solano County cities: Dixon (1), Fairfield (2), Rio Vista (1), Suisun City (1), Vacaville (2), and Vallejo (2). The two Vallejo facilities are the John F. Kennedy and the Springstowne branches.

On June 3, 2022, the Solano County Civil Grand Jury released a report entitled "An Operational Review of Solano County Library Services (SCLS)" (Report). The Foreperson of the Grand Jury requested the City of Vallejo (and all other public agencies in Solano County identified in the Report) provide a written response to be filed with the Clerk of the Court and forwarded to the State Archivist for retention in perpetuity. The Grand Jury investigated how well the SCLS were currently operating and how they fared during the COVID-19 pandemic. The Grand Jury conducted site visits at nine SCLS branches, reviewed documents, and conducted interviews, after which it determined that "[o]verall, the Civil Grand Jury found SCLS adapted well, integrating technology into their daily operations and continuing services during the pandemic." However, the Grand Jury also noted deficiencies in areas such as facility maintenance, marketing and community outreach activities, and data collection mechanisms.

The Grand Jury issued seven findings, two of which require a response from the City of Vallejo. Those two findings are as follows:

Finding 4: The visibility of the Dixon Library and the Vallejo Springstowne Library is inadequate for foot and street traffic.

Finding 6: The SCLS Facilities Master Plan, nine site visits, and interviews revealed a variety of maintenance, compliance, and safety issues.

Date: March 14, 2023
Subject: ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY'S RESPONSE TO THE 2021-2022 GRAND JURY REPORT REGARDING SOLANO COUNTY LIBRARY

SERVICES

Page 2 ends

a. Five locations have HVAC operating issues warranting replacement. (Springstowne, Vacaville Town Square, Vacaville Cultural Center, Dixon, and John F. Kennedy).

b. Two locations have ADA compliance issues, including non-compliant public restrooms (Dixon), a broken elevator, and entrances impeding accessibility (John F. Kennedy).

c. Three locations have water intrusion problems [e.g., leaks in roof and dampness] (Dixon, Rio Vista, and Vacaville Cultural Center).

d. Four locations have miscellaneous maintenance issues, such as: electrical system and internet connectivity (Springstowne); air filtration in the building (Dixon); broken lights (Fairfield Cordelia); and poor parking lot lighting (Suisan City).

The Public Works Director has prepared a response to the Report on behalf of the City of Vallejo for the City's Council's consideration and approval. If approved, the City Clerk will forward the response to the Presiding Judge of the Solano County Superior Court and provide an electronic copy to the Foreperson of the Civil Grand Jury as required by law.

FISCAL IMPACT
There is no fiscal impact resulting from this action.

ENVIRONMENTAL REVIEW
This action is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) because it is an organizational and administrative activity that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS

1. RESOLUTION Response to Grand Jury Report re Solano County Library Operations_CAO Stamp

2. Exhibit A to Reso_Grand Jury Response 2021-2021 Solano County Library Report-Final

3. Civil Grand Jury Report_2022_Operational_Review_SCLS

CONTACT
Melissa Tigbao, Public Works Director (707) 648-4315
[email protected]

RESOLUTION NO. 23-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE CITY MANAGER’S RESPONSE TO THE 2021-2022 GRAND JURY REPORT ENTITLED “AN OPERATIONAL REVIEW OF SOLANO COUNTY LIBRARY SERVICES (SCLS)” AND

AUTHORIZING THE CITY CLERK TO FORWARD THE RESPONSE TO THE PRESIDING JUDGE

OF THE SOLANO COUNTY SUPERIOR COURT AND FOREPERSON OF THE SOLANO COUNTY

GRAND JURY
WHEREAS, pursuant to Penal Code section 933, a public agency that receives a Grand Jury Report addressing aspects of the public agency’s operations must comment on the report’s findings and recommendations contained in the report in writing within 90 days to the Presiding Judge of the Superior Court with a copy to the Foreperson of the Grand Jury; and WHEREAS, the City Council of the City of Vallejo has received and reviewed the 2021-2022 Solano County Civil Grand Jury Report released on June 3, 2022, entitled “An Operational Review of Solano County Library Services (SCLS),” and reviewed the City’s prepared response to the Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VALLEJO DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The City Council of the City of Vallejo approves and authorizes the response to the 2021-2022 Solano County Grand Jury Report entitled “An Operational Review of Solano County Library Services (SCLS),” a copy of which is attached hereto as Exhibit A and incorporated herein.

Section 2. The City Council of the City of Vallejo directs the City Clerk to forward the City’s Grand Jury Report response to the Presiding Judge of the Solano County Superior Court and to the Foreperson of the Solano County Grand Jury.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on March 14, 2023, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

ROBERT H. MCCONNELL, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK
March 14, 2023
Honorable Judge Wendy Getty
Presiding Judge of the Superior Court
Solano County Superior Court
600 Union Avenue
Fairfield, CA 94533
Sent Via Email: [email protected]
RE: 2021-2022 Grand Jury Report Entitled: An Operational Review of Solano County Library Services (SCLS)
Dear Judge Getty:

This letter contains the City of Vallejo’s revised response to the Solano County Grand Jury Report of June 3, 2022, regarding the operational review of Solano County Library Services as it pertains to the Vallejo branch locations.

Finding 4: The visibility of the Vallejo Springstowne Library is inadequate for foot and street traffic.

Response: Partially disagree.

Recommendation 4: SCLS increases the visibility of the Springstowne Library location with external signage.

Response: The City of Vallejo will work with the Springstowne Library to develop an additional sign to be placed on the planter for greater foot and traffic visibility.

Finding 6a: The SCLS Facilities Master Plan, nine site visits, and interviews revealed a variety of maintenance, compliance and, and safety issues. The Springstowne and John F.

Kennedy locations have HVAC operating issues warranting replacement.

Response: Partially disagree. The HVAC unit at the Springstowne Library has been replaced. The City is looking at contracting with an Energy Service Company to assist in upgrades to the JFK library.

Finding 6b: The SCLS Facilities Master Plan, nine site visits, and interviews revealed a variety of maintenance, compliance and, and safety issues. The John F. Kennedy location has ADA compliance issues including a broken elevator and entrances impeding accessibility.

Response: Disagree. ADA compliance issues with respect to the John F. Kennedy elevators are identified as a priority in the City’s draft ADA Transition Plan. The West Elevator has been replaced and brought to compliance. The East Elevator is being evaluated for compliance issues identified in the draft ADA Transition Plan and is scheduled to be in compliance by June 30, 2023.

Finding 6d: The SCLS Facilities Master Plan, nine site visits, and interviews revealed a variety of maintenance, compliance and, and safety issues. The Springstowne location has electrical system and internet connectivity maintenance issues.

Response: Partially agree.

Recommendation 6: SCLS leadership coordinate with appropriate library stakeholders to address maintenance, compliance, and safety issues. This includes obtaining funding and establishing a timeline for completion.

Response: The City of Vallejo’s Public Works Department will evaluate the existing electrical system, identify needs and budget to for any repairs. City of Vallejo’s Innovation Technology Department will evaluate the internet connectivity and perform any necessary repairs or upgrades. After budget is allocated, electrical system and internet connectivity maintenance issues will be addressed no later than December 2023.

Comments

5. Small libraries like Rio Vista, Springstowne, and Dixon have done a remarkable job of keeping up with services within their space limitations.

Response: Agree.

Please let us know if you have any questions or require further information.

Sincerely,
Michael Malone
City Manager

2021-2022

AN OPERATIONAL REVIEW
OF

SOLANO COUNTY LIBRARY SERVICES (SCLS)

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An Operational Review of Solano County Library Services (SCLS) Solano County Civil Grand Jury 2021-2022

I. S
UMMARY

Traditionally, libraries have been walk-in facilities providing access to a variety of media to support literacy, education, and personal development. Inasmuch as the Solano County Library Services (SCLS) had not been examined since 2011, the Solano County Civil Grand Jury investigated to determine how well they fared during the COVID-19 pandemic, and how they are currently operating.

The 2021-2022 Solano County Civil Grand Jury investigated several aspects of SCLS including the impact of technology and the pandemic on services and programs. Overall, the Civil Grand Jury found SCLS adapted well, integrating technology into their daily operations and continuing services during the pandemic. However, deficiencies in the following areas were identified:
facility maintenance, marketing and community outreach activities, data collection mechanisms, and maintaining updated information on public agencies operating within SCLS.

II. I

NTRODUCTION

In the last two years, COVID-19 dominated everyone’s lives, forcing an accelerated integration of technology into the daily operations of SCLS. The Solano County Civil Grand Jury examined how public libraries in the County are changing to meet their goals of supporting literacy and helping county residents access services and programs.

SCLS operates facilities in six of seven cities in the County. SCLS also operates the Solano County Law Library located on the third floor in the Hall of Justice in Fairfield. The independent Benicia library is not included in this review.

SCLS’s mission is “to spark curiosity, inspire creativity, and champion learning, by serving the community at our nine library locations throughout Solano County, and online 24/7 via our website and digital services.” The nine public library facilities operated by SCLS provide a growing variety of library services to county residents and are funded as outlined below.

The services and programs offered are supported by:
• Funding from property taxes
• A one-eighth of a cent voter-approved sales
tax dedicated to library services (Measure L)
• Private and public grants
• Awards from the California State Library
• Monetary gifts and donations received from
individuals, businesses, organizations, and
trusts

Source: Solano County Library Annual Report 2020-2021

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The County Fiscal Year (FY) 2021-2022 approved budget of $28,753,668 covered operating costs and funding for 129.23 full-time equivalent employees.

III. METHODOLOGY

Conducted site visits at nine SCLS library branches

Interviewed current and former Solano County Library administration and branch staff

Reviewed:

Documents
Solano County Annual Reports Fiscal Year (FY) 2019-2020 and FY 2020-2021 Solano County 2017-2018 Civil Grand Jury Report and File, Dixon Public Library District Financial Analysis
Solano County 2019-2020 Civil Grand Jury Report and File, Registry of Public Agencies Filing Process
Solano County FY 2021-2022 Recommended and Adopted Budgets Solano County Library Strategic Plan 2017-2022, April 4, 2017 Solano County Library Facilities Master Plan, March 7, 2021

Newspaper Articles
Vacaville Reporter Article by Nick Sestanovich, October 11, 2019, Dixon library board approves contract with county
Daily Republic Article by Amy Maginnis-Honey, August 2, 2021, New Library director shares thoughts about importance of libraries to communities Daily Republic Article by Katy St. Clair, September 26, 2021, Vaca library board agrees to boost year’s spending by 20%

Other Resources
Solano County Auditor-Controller Independent Special Districts Memorandum, May 12, 2021, regarding FY 2021-2022 GANN Appropriations Limit
California Constitution Article XIIIB
California Education Code sections 19100-19180
California Government Code section 7910
Solano County Code Article XIV. Solano County Public Library Transactions and Use Tax Sec. 11-313 Use of the taxes
Solano County Board of Supervisors Resolution No. 2011-294 adopted 11/22/2011 Solano County Board of Supervisors Ordinance No. 2011-1551 adopted 10/28/1997 Solano County Board of Supervisors Ordinance No. 2011-1724 adopted 11/22/2011

Websites
Solano County Library
Solano County Board of Supervisors’ Online Local Appointment Database accessed via the Boards, Commissions, and Committees Home Page on the Solano County website

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IV. STATEMENT OF FACTS

Solano County Library Services faced several major changes in a two-year period:
• In January 2020, the Dixon Library joined SCLS.
• In March 2020, SCLS was forced to reinvent its service delivery model in responding to COVID-19, ensuring library patrons continued access to multi-media resources during the “lock-down” months.
• In June 2021, the longtime Director of SCLS retired and a new Director was appointed effective July 2021.

Solano County Library Services (SCLS) are provided in nine facilities located in six of seven Solano County cities: Dixon (1), Fairfield (2), Rio Vista (1), Suisun City (1), Vacaville (2), and Vallejo (2). These libraries share common goals, basic services, and policies. Each also has the autonomy to react to the changing demands unique to the community they serve. SCLS also operates the Law Library in the Solano County Hall of Justice building.

To improve efficiency and meet the demands of patrons, SCLS began integrating technology into its service delivery model. In 2018, SCLS introduced Radio-Frequency Identification (RFID) and Automated Materials Handling (AMH). RFID and AMH technologies check in and sort library materials, supporting the effective use of staff resources and improving the accuracy of library patron accounts.

In addition to providing programs such as Adult Literacy and Storytime, there are technology- supporting innovations available to library patrons including:
• Wi-Fi Kits
• Video Games
• eBooks
• Audiobooks
• eMagazines
• Digital Content (Freegal Music, Libby, ArtistWorks, Tutor.com, Hoopla Digital, and Kanopy film streaming service, New York Times, and Consumer Reports)

Other items available to patrons for check-out include:
• Kits (Mental Health, including for teens, Blood Pressure, Diabetes, and Social Justice) • Musical Instruments
• DVDs and Blu-ray discs
• Board Games

SCLS conducted patron surveys to form its 5-Year Strategic Plan covering the period of 2017- 2022. These surveys revealed residents were unaware of the number of programs and services SCLS offers. One survey found that a significant percentage of library patrons did not know enough about the breadth of Library services available to rate their level of satisfaction.

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SCLS implemented the Student Access Card program to address the Youth Success strategy mentioned in their 5-Year Strategic Plan. The Student Access Card allows students to borrow up to three print items and access online library resources such as homework help from Tutor.com, digital books and audiobooks from Libby, and more. SCLS plans to expand the Student Access Card program to each school district within Solano County. The intent is to increase the number of youths accessing the services and resources provided by SCLS. SCLS currently partners with the Dixon Unified School District, Fairfield-Suisun Unified School District, Travis Unified School District, Griffin Technology-Academies (MIT/Vallejo), and the Vacaville Unified School District in this program.

SCLS demonstrated its ability to quickly adapt to the rapidly changing community needs in response to COVID-19. Calling on the technology-supported programs already in place to reinvent their services to support teachers, parents, students, and patrons was a vital community service and kept library staff employed. SCLS developed new methods for accessing and delivering library materials such as curbside delivery and Outdoor Storytime at some branch locations. SCLS made Wi-Fi kits available for checkout to support remote learning for students with limited or no access to Wi-Fi at home. In addition, SCLS eliminated fines. Curbside delivery was discontinued on July 18, 2021.

SCLS has a vast array of programs, services, and resources but lacks the benefit of a comprehensive data collection system to measure the popularity and effectiveness of its programs and services. The internal communication of data collection information, including walk-in traffic (daily gate count) is not consistently communicated between branches.

Attendance numbers for programs were provided to the Civil Grand Jury in aggregate form instead of specific to each location and program.

SCLS conducted several library facility assessments. Based on assessment findings, recommendations were incorporated into its March 7, 2021, Solano County Library Facilities Master Plan. Several recommendations remain outstanding.

SCLS is operating with 129.23 full-time equivalent employees and an annual budget of $28,753,668 during the Fiscal Year (FY) 2021-2022. In addition, SCLS received $440,319.67 from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to defray costs associated with COVID-19 responses.

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A. District Planning Zones

The Solano County Library Facilities Master Plan dated March 7, 2021, outlines five distinct planning zones based on customer mapping and political jurisdictions illustrated in the Facilities Chart and library map below. Each zone has unique local community needs, population growth rates, and space needs. All SCLS facilities are owned and maintained by either the County, the cities where the library resides, or a combination of school or library special districts.

Facilities planning identified a countywide deficit in library space, and with a growing population, the amount of space needed will increase. To satisfy current and future space needs, SCLS has recognized it will need to add new facilities and expand some existing ones.

Facilities Chart
Library
Planning
Zones
Branch Names Owner
Square
Footage (SF)
Year Built/
Remodeled
Facilities Master Plan
Recommendations
Dixon Dixon Public
Library
Dixon Public Library
District
8,000
1912
1957,1990 &
1992
Expand + Renovate @ 15,000
SF
Fairfield-
Suisun
Fairfield Civic
Center Library Solano County
30,000
1976
2003
Maintain + Update @ 30,000
SF
Fairfield Cordelia
Library City of Fairfield
15,600
2006
N/A
Maintain @15,600 SF
Suisun City
Library
Fairfield-Suisun Unified
School District
10,000
2008
N/A
Expand + Renovate @ 15,000
SF
Rio Vista Rio Vista Library City of Rio Vista
5,300
1995
2009
Update @ 5,300 SF
Vacaville Vacaville Cultural
Center Library
Vacaville Unified School
District/Library Special
District
25,200
1993
Expand + Renovate @ 33,500
SF
Vacaville Town
Square Library
Vacaville Unified School
District/Library Special
District
15,000
2005
N/A
Update @ 15,000 SF or
Expand + Renovate @ 25,000
SF
Vallejo John F. Kennedy
Library City of Vallejo
35,000
1970
2005
Renovate @ 35,000 SF
Springstowne
Library City of Vallejo
2,700
1956
1985 & 2007
Renovate/Refocus @ 2,700
SF or Relocate
No Zone
Assigned
Solano County
Law Library Solano County Not within the scope of the
plan

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Source: Solano County Library Facilities Master Plan

1. Dixon Planning Zone

• Dixon Public Library

The Dixon Library is one of the few remaining Carnegie Library buildings still operating as a library in the United States. It has been expanded and

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now the main library entrance is through the new addition and connected to the Carnegie space in an L-shaped configuration. This entrance is set back from a busy street and not easily visible.

Utilization of space is an issue. There is one small area provided for office work, accessible storage, employee breaks, and other non-public use.

There are no meeting or separate activity rooms available. The outside patio is used for some programs. Nearby property is available, but growth is on hold due to a lack of funds. There is interest in bringing a portable unit to house a Makerspace for the community. (Makerspace provides a collaborative space to create and explore science, technology, and art. ) The
basement is used for storage. There is a concern about air filtration and dampness in the basement. The roof has leaks.

This library joined SCLS early in 2020 with the Dixon Library Governing Board continuing to serve as the governing body. Shortly afterward, doors closed to the public due to Covid-19 restrictions. Community programs are now in place, but the full impact of joining SCLS is not completely understood.

The staff has not conducted the outreach efforts they would favor to inform newcomers and residents in new housing developments about available library services. In the past, staff participated in community events including the May Fair, Lamb Fair, and Dixon Tree Lighting.

Student Access Cards are in place. There is a Teen Advisory Board.

The Dixon Library served as a repository for photos, documents, and other materials about the community of Dixon. Those items are not part of the floating circulation system.

A 2011-2012 Solano County Civil Grand Jury Report titled Dixon Public Library District Financial Analysis, recommended that the Governing Board of Library Trustees coordinate with SCLS to determine the economic benefit and viability of joining SCLS. The Trustee’s response was that it required further analysis and discussion. Subsequently, in October 2019 the board unanimously voted to approve a memorandum of understanding (MOU) and contracted to shift managerial services to SCLS. Beginning in 2020 the county assumed administrative, operational, and staffing responsibilities.

As Dixon continues to grow, there is a concern about whether the library can provide sufficient space to serve the residents. The County Facilities Plan recommends expansion and renovation. Currently, there are water

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intrusion and Heating, Ventilation, and Air Conditioning (HVAC) issues.

In addition, there are Americans with Disabilities Act (ADA) compliance issues present in the public restrooms.

2. Fairfield-Suisun Planning Zone

SCLS recognized the development and growth of North Fairfield in their Facilities Master Plan and proposed a potential new third Fairfield library to serve Northeast Fairfield.

• Fairfield Civic Center Library

The Fairfield Civic Center Library has enough space to meet current and future patron demand. This library also has a Friends of the Fairfield Library used bookstore located near the entrance and a designated parking lot.

The Fairfield Civic Center has a large, designated children’s area with furniture specifically for the children donated by Solano First Five. Staff can show their creativity with an I Spy cabinet located near the desk with printed instructions on what to look for. The library provides access to an adjacent pond, which provides opportunities for picnicking, feeding ducks, and a family trip to the library.

Photo: Fairfield Civic Center Library Children’s Section. Child-size furniture donated by Solano First Five

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• Fairfield Cordelia Library

The Fairfield Cordelia Library is adjacent to a school and a park, allowing for class visits and programs such as Yoga in the Park and Storytime in the Park. The staff promotes the library and the services they offer at the Farmer’s Market and the annual Tomato Festival.

Meeting rooms are popular and often have a waiting list. This is partially attributed to the proximity to Solano Community College. Staff would like a bookmobile to increase access to library services within the community. Staff would like the community to be aware of available services such as musical instruments available for check-out up to three weeks without a fee, community newspapers, tech help for seniors, and online help every day from volunteers for homework on tutor.com.

Areas noted by staff needing improvement include adding glass doors to the guest study area to address noise, providing a larger room for Storytime, and fixing lights. The addition of doors and repair of lights are listed in the Facilities Master Plan.

• The Suisun City Library

The Suisun City Library was built in 2008 and simultaneously serves as a public library and an elementary school library. It is the newest facility in SCLS and was built to be expanded. A K-5 elementary school is located next door to the library enabling students to benefit from regular library visits and accessing library staff assistance. There are separate entrances for the public and student access.

Staff reported that they would like to see greater awareness of programs and services offered through SCLS such as Overdrive, Hoopla, and Digital Books, along with greater accessibility to services by utilizing a bookmobile.

There were no statistics available for walk-in patrons, however, staff estimated that walk-in numbers are down about one-third from last year. This library’s focus is the elementary school population.

There are no major maintenance issues at this time, but staff recommended improving parking lot lighting.

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3. Rio Vista Planning Zone

• Rio Vista Library

The Rio Vista Library is one of the smallest branches with little outdoor space available to use for programs. There is a small storage area and one indoor program meeting room which is used for library programs and community programs such as a flu shot clinic. A large monitor inside the library is used to identify and promote the wide variety of programs offered. A copier is available for public use that accepts credit cards and Apple Pay.

Rio Vista library staff are proactive in designing programs and events including a Lunch-at-the-Library program and a summer teen program with a pizza oven.

Many programs have returned since the original shutdown in 2020. The program schedule is revised quarterly based on attendance and usage.

The building is owned and maintained by the city. There is no room for expansion at the site. There is neither a dedicated parking lot for the library nor room to construct one. Most repairs and maintenance are done promptly; however, the staff is concerned about ongoing water damage from roof leaks.

The Rio Vista staff does local outreach with downtown businesses at events like the Farmer’s Market and speaks at local service clubs. The local Friends of the Library has an ongoing sales area near the front of the building.

4. Vacaville Planning Zone

The Vacaville Unified School District/Library District Governing Board serves as the governing board for all Vacaville Public Libraries.

• Vacaville Cultural Center Library

The Vacaville Cultural Center branch, built in 1993, has the highest circulation numbers in the system. Walk-in traffic had not returned to pre-Covid levels at the time of the Civil Grand Jury’s visit. During Covid, the staff suspected that the gate counting device was not providing accurate numbers and are investigating the situation. Some onsite programs have returned such as Storytime (outdoors when the weather permits), Vets Connect, and Afternoon Adventures.

This library is undersized for current patron demand. One small meeting room is insufficient to accommodate many programs, forcing library staff to find alternate spaces or limit attendance. The computer room is being remodeled to make it more accessible for general use rather than having a restrictive setup of computer stations; staff noticed that people tend to prefer using their own devices. A major

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building expansion anticipated to start in 2022 will include outside access to a large meeting room that could be used when the full library is closed. Other library sections are being moved around to make room for a larger New Book section.

Maintenance issues at this time include HVAC issues, water intrusion problems, and dated fixtures and furniture.

This branch is located in the City of Vacaville’s cultural center complex.

Operating a county-managed program in a Vacaville Unified Library District facility with facilities responsibilities of the complex shared between the Library Board and the City of Vacaville is unusual.

• Vacaville Town Square Library

An electronic directory greets patrons as they enter the facility identifying and promoting upcoming events and available resources.

Youth traffic to library resources has increased due to the new location of Buckingham Charter School near the Vacaville Town Square Library. The youth patrons have a dedicated large study room, with access to multi-media resources relevant to this population.

Storytime at this library is heavily attended, forcing this library to add an additional Storytime day to meet demand. The staff also share the responsibility of identifying staff picks for the recommended reading table.

The Vacaville Town Square library staff participates in community outreach and would like to create a centralized outreach/marketing committee.

The Vacaville Town Square library parking lot is a shared space with other local businesses. The City of Vacaville is exploring conceptual ideas to expand the existing Town Square and to better utilize and manage parking lots in the downtown area. It was expressed that this change has the potential to decrease parking spaces in the immediate vicinity of the library. A decrease in parking spaces in the immediate vicinity of the library will force library patrons to find parking offsite which raises safety concerns for both parents/caregivers with small children and the senior population.

The HVAC replacement funding was approved last year but no further information was provided to the Civil Grand Jury at the time of the interview.

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5. Vallejo Planning Zone
SCLS recognized the development and growth of North Vallejo in their Facilities Master Plan and recommended a new third Vallejo library to better serve this area.

• John F. Kennedy Library (JFK)
The John F. Kennedy Library is the most popular library in the county based on the total number of visitors. Pre-pandemic there were more than 6,000 visits per week. In 2019, this library served about 27,000 walk-in visitors per month and now serves about one-third of that number, mostly retired individuals.

There is a large meeting room the library shares with the City of Vallejo and three other small meeting rooms. The small meeting rooms usually have a waiting list and are fully used.

The John F. Kennedy Library is the only Solano County Library currently offering a Makerspace. In 2019, staff began operating The Makery, a well- designed space that offers the opportunity for building skills in media production, music creation, 3D designs, and 3D printing. The Makery reopened on February 15, 2022 and is accessible by either appointment or drop-in during regular program hours.

The John F. Kennedy Library has maintenance and compliance issues. These include pervasive HVAC issues that elicit many complaints, a broken elevator, and non-ADA compliant entrances impeding accessibility.

• Springstowne Library

The Springstowne Library is undersized to meet current patron demand. The staff has a “we’ll make it work” motto, as Springstowne has the highest number of visits and items borrowed per square foot of library space within SCLS. This facility is not currently on the AMH system based on a lack of space. The Facilities Master Plan recommends that SCLS either transition the facility into a focused service branch or relocate.

Springstowne is embedded in a residential neighborhood. Visibility remains a challenge due to the lack of signage identifying the library.

Historically, maintaining adequate staffing levels at the Springstowne Library has been challenging. At the time of the Civil Grand Jury’s site visit, one position was open for which they were interviewing candidates. Once that position is filled, they would be fully staffed. Direct observation by the Civil Grand Jury confirmed there is a need for two staff members at the front desk to support patrons needing help with electronic resources and printing.

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A request for a new HVAC system has gone unfulfilled. As a result, the Springstowne Library cannot be used as a designated cooling center. Other unresolved maintenance issues exist relating to the electrical system and internet connectivity.

6. Law Library
The Law Library in Solano County was established in 1891. In 1987, SCLS was contracted to operate the facility. It is open to the public and has a collection of books and electronic resources. Everyone may visit the Solano County Law Library, but checkout of materials is restricted to attorneys and judges. Library patrons may access the Ask the Law Librarian section from the library’s web page.

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B. Registry of Public Agencies

The California State Controller lists two entities in Solano County as Special Districts (See Table 1). These entities are subject to reporting under California Government Code section 53051 which requires a Registry of Public Agencies (Form SF-405) to be filed with the California Secretary of State and with the County Clerk of each county in which it maintains an office. This includes its original filing and any subsequent required updates.

The Civil Grand Jury requested the Registry of Public Agency filing documents for the Dixon Public Library District and the Vacaville Unified School Library District from the California Secretary of State and the Solano County Clerk. The lists obtained were inconsistent, incomplete, and/or significantly out-of-date (See Table 2).

The importance of properly maintaining a reporting requirement was addressed in a 2019-2020 Solano County Civil Grand Jury Report titled Registry of Public Agencies Filing Process. That report pointed out that the failure of the public agency to file and keep reporting up to date can be costly. An Agency may not receive protection under the Government Claims Act (Government Code § 810) if either no initial or amended statement is on file or if one is on file that does not materially conform to Government Code requirements.

Table 1 – California State Controller – Special Districts Raw Data for Fiscal Years 2019-2020 Entity Name Entity
ID
Entity
Type Activity County
Name City Zip
Dixon Public Library District 3851 SPD* Library Solano Dixon 95620 Vacaville Unified School Library
District 6600 SPD* Library Solano Vacaville 95688
*SPD: Special District

Table 2 – Comparison of Solano County Clerk vs California Secretary of State SF-405 Forms Agency Legal
Name
County
File
Date
State
File
Date
Comments
Dixon Unified
School District
Library District
8/29/79 7/24/86
3/20/06
’79 county, No State.
’86 state, No county.
’06 state, reporting a name change (most current form). Not reported to the county. No like forms were submitted to both governmental agencies.

Dixon Public
Library District
New legal name as of 3/20/06.

Vacaville Unified
School District
Library District
8/21/08
1/22/19
6/7/67
10/2/70
3/13/73
10/4/85
7/31/86
There is inconsistency in filing with the County and State. No like forms were submitted to both governmental agencies. The county 2019 form lists four members that are no longer serving and three hold other positions. The 1986 form is the most current on file with the state.

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V. FINDINGS AND RECOMMENDATIONS

F
INDING 1 – The general public is unaware of all the programs, services, and special events that SCLS has to offer.

R
ECOMMENDATION 1 – SCLS create an Outreach and Marketing Team/Crew consisting of representatives from each library branch.

F
INDING 2 – SCLS has currently partnered with several schools to implement the use of the Student Access Card program.

R
ECOMMENDATION 2 – SCLS expand the Student Access Card program to all schools in the county.

F
INDING 3 – SCLS lacks the necessary data collection mechanisms to measure the effectiveness and attendance of programs and services offered specific to individual libraries.

R
ECOMMENDATION 3 – SCLS refine data collection mechanisms to measure the effectiveness of current programs and patronage at the branch level.

F
INDING 4 – The visibility of the Dixon Library and the Vallejo Springstowne Library is inadequate for foot and street traffic.

R
ECOMMENDATION 4 – SCLS increases the visibility of the Dixon and Springstowne Library locations with external signage.

F
INDING 5 – The City of Vacaville is planning changes to parking in downtown Vacaville, potentially decreasing the spaces used by Vacaville Town Square Library patrons in the immediate vicinity of the library.

R
ECOMMENDATION 5 – SCLS works with the City of Vacaville and other stakeholders to ensure sufficient, safe, and dedicated parking spaces for library patrons in the immediate vicinity of the library.

F
INDING 6 - The SCLS Facilities Master Plan, nine site visits, and interviews revealed a variety of maintenance, compliance, and safety issues.

a. Five locations have HVAC operating issues warranting replacement. (Springstowne, Vacaville Town Square, Vacaville Cultural Center, Dixon, and John F.

Kennedy)

b. Two locations have ADA compliance issues including non-compliant public restrooms (Dixon), a broken elevator, and entrances impeding accessibility (John F.

Kennedy).

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c. Three locations have water intrusion problems, [e.g., leaks in roof and dampness]. (Dixon, Rio Vista, and Vacaville Cultural Center)

d. Four locations have miscellaneous maintenance issues such as: electrical system and internet connectivity (Springstowne); air filtration in the building (Dixon); broken lights (Fairfield Cordelia); and poor parking lot lighting (Suisun City).

RECOMMENDATION 6 – SCLS leadership coordinate with appropriate library stakeholders1 to address maintenance, compliance, and safety issues. This includes obtaining funding and establishing a timeline for completion.

F
INDING 7 - Updated Registry of Public Agencies forms for the Dixon Public Library District and Vacaville Unified School District/Library District have not been recorded with the Secretary of State and the County Clerk per Government Code section 53051.

R
ECOMMENDATION 7 – The governing boards of the two special districts comply with Government Code requirements for timely and accurate reporting of changes.

OMMENTS

1. SCLS would benefit from creating an improved communication system, so all branches are working in unison, operating with the same information, and understanding of goals, mission, and vision.

2. All branches need enhanced marketing using internal and external communications. Library patronage would likely increase if the county residents were aware of all the resources the SCLS has to offer. Additionally, the community would have benefitted from broader marketing of the supportive services put in place in response to COVID-19.

3. If there was one upside to the pandemic, SCLS experienced an increase in digital circulation after years of trying. With such a vast array of online programs and services available for all ages, SCLS should look to find ways, such as an Outreach Team, to inform Solano County residents of all that the County libraries have to offer.

4. Due to another Covid surge in January 2022, SCLS issued a statement on its website homepage stating: “For the health and safety of library users and staff, all indoor programs/classes/trainings have been temporarily suspended at all branch locations through February 15, 2022. Indoor programming will resume February 16, 2022.” However, in- person visits were allowed at this time, which was not clearly communicated on the website, causing some confusion.

1 Appropriate Stakeholders – include SCLS, Solano County Board of Supervisors, building owners, governing boards & commissions, municipalities, Library Special Districts, and Unified School Districts.

- 18 -

5. Small libraries like Rio Vista, Springstowne, and Dixon have done a remarkable job of keeping up with services within their space limitations.

6. Early in our review, the SCLS website information about governance, especially for those branches with their own Special District status (Dixon and Vacaville) was difficult to find and not transparent. It was difficult to find minutes, budgets, and MOU information quickly on any website. In the case of Dixon, the minutes posted were very sparse and did not contain sufficient supporting documentation. However, during the course of the Civil Grand Jury’s review, SCLS began updating this information. We anticipate that SCLS will maintain the accuracy of the information in the governance sections of their website moving forward.

REQUIRED RESPONSES

Director of Solano County Library Services (All Findings) Dixon Public Library District (Findings 4, 6a, b, c, d, 7) Fairfield-Suisun Unified School District (Finding 6d)
Vacaville Unified School District/Library Special District (Findings 5, 6a, c, 7) City of Fairfield (Finding 6d)
City of Rio Vista (Finding 6c)
City of Vacaville (Finding 5)
City of Vallejo (Findings 4, 6a, b, d)

COURTESY COPIES

Solano County Administrative Officer
Solano County Board of Supervisors
Solano County Library Services Branches

CONSENT CALENDAR 8.H.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Michael Malone, City Manager
SUBJECT: AUTHORIZE THE MAYOR TO SIGN A LETTER EXPRESSING THE CITY OF VALLEJO'S

SUPPORT FOR THE SOLANO TRANSPORTATION AUTHORITY'S (STA) CALTRANS

CLIMATE ADAPTION PLANNING GRANT PROPOSAL

RECOMMENDATION
Authorize the Mayor to sign a letter on behalf of the City of Vallejo, expressing the City’s support for the Solano Transportation Authority’s (STA) Caltrans Climate Adaption Planning Grant proposal to develop a Solano Countywide Climate Adaptation Plan for Transportation Infrastructure (SCCAP).

REASONS FOR RECOMMENDATION
The SCAAP would create a critical roadmap for building resiliency into the transportation system. It is imperative to take the necessary steps to build a resilient transportation system that protects the mobility, safety, and economic vitality of all Solano County residents.

BACKGROUND AND DISCUSSION
Solano County has been experiencing impacts from climate change that have posed threats to the County’s transportation system, including localized flooding, wildfires, extreme heat, and sea level rise. These events make Solano County vulnerable to disruptions in the transportation network, affecting the ability of residents to access jobs and essential services or to evacuate from danger during emergency situations. These extreme weather events are anticipated to become more frequent and dangerous. This means there is a need for a comprehensive climate planning document to adapt the transportation network to withstand these future climate changes.

The Solano Countywide Climate Adaption Plan for Transportation Infrastructure (SCCAP) would create a critical roadmap for building resiliency into the transportation system. To accomplish this, the Plan would perform a vulnerability assessment of the County’s transportation assets and identify and prioritize capital projects to adapt the transportation infrastructure to adverse climate impacts. A robust public engagement process will be essential piece in the process to understand the needs and priorities of the underserved communities who face the greatest climate risks with the least resources. The report will lay out a plan for addressing the transportation needs of Solano Count in the face of a changing climate.

FISCAL IMPACT
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
No impact.

ATTACHMENTS

1. 03142023 Climate Adaptation Plan_

Date: March 14, 2023
Subject: AUTHORIZE THE MAYOR TO SIGN A LETTER EXPRESSING THE CITY OF

VALLEJO'S SUPPORT FOR THE SOLANO TRANSPORTATION AUTHORITY'S (STA) CALTRANS CLIMATE ADAPTION PLANNING GRANT PROPOSAL

Page 2 ends

CONTACT
Melissa Tigbao, Public Works Director (707) 648-4085
[email protected]

Office of the Mayor ∙ Robert H. McConnell ∙ 555 Santa Clara St., Second Floor ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4377 March 14, 2023
Daryl Halls
Executive Director
Solano Transportation Authority
423 Main Street
Suisun City, CA 94585
Re: Support for the Solano Countywide Climate Adaptation Plan for Transportation Infrastructure for Caltrans Climate Adaptation Planning Grant Dear Mr. Halls,
On behalf of the City of Vallejo, I am writing to express our strong support for the Solano Transportation Authority’s (STA) Caltrans Climate Adaptation Planning Grant proposal to develop a Solano Countywide Climate Adaptation Plan for Transportation Infrastructure (SCCAP).

Solano County has been experiencing impacts from climate change that have posed threats to the County’s transportation system, including localized flooding, wildfires, extreme heat, and sea level rise. As we’ve seen, these events make Solano County vulnerable to disruptions in the transportation network, affecting the ability of residents to access jobs and essential services or to evacuate from danger during emergency situations. Unfortunately, these extreme weather events are anticipated to become more frequent and dangerous.

Therefore, there is a need for a comprehensive climate planning document to adapt the transportation network to withstand these future climate challenges.

The SCCAP would create a critical roadmap for building resiliency into the transportation system. To accomplish this, the Plan would perform a vulnerability assessment of the County’s transportation assets and identify and prioritize capital projects to adapt the transportation infrastructure to adverse climate impacts. A robust public engagement process will also be an essential piece in the process to understand the needs and priorities of underserved communities who face the greatest climate risks with the least resources. This report would lay out a plan for addressing the transportation needs of Solano County in the face of a changing climate.

It is imperative to take the necessary steps now to build a resilient transportation system that protects the mobility, safety, and the economic vitality of all Solano County residents. For these reasons, I respectfully request your support for the STA’s Solano Countywide SCCAP

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Climate Adaptation Plan for Transportation Infrastructure grant proposal. Please reach out to Melissa Tigbao, Public Works Director at 707-648-4085 or [email protected] with any questions.

Sincerely,
Robert H. McConnell,
Mayor, City of Vallejo
ACTION ITEM 9.A.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT RESOLUTION MAKING APPOINTMENTS TO THE ECONOMIC VITALITY

COMMISSION

RECOMMENDATION
Adopt a Resolution making appointments to fill 2 vacancies to the Economic Vitality Commission

REASONS FOR RECOMMENDATION
A number of vacancies on City Commissions exist, including two vacancies to the Economic Vitality Commission. Interviews were conducted at a Special City Council meeting held on February 6, 2023.The majority of applicants attended and participated in the interviews. According to the City Council's procedure for selecting commissioners, appointments shall be made at the next regular meeting following the conclusion of the special meeting, which was February 28. Appointments were continued to the March 14 meeting due to a tie in the applicant appointment nomination process.

BACKGROUND AND DISCUSSION
Appointments to the EVC were originally scheduled for the February 28 regular Council meeting. Due to a tie in nominating two applicants to fill the existing vacancies, the appointments were continued to the March 14 regular council meeting when the full Council could be present.

On January 9, 2023, a press release was issued about a number of continued vacancies for specific standing City Commissions and vacancies on the SolTrans Public Advisory Committee. The application filing period for all vacancies ended at the close of business on January 20, 2023. The notice was posted on the City's various social media platforms.

A number of vacancies on City Boards and Commissions and a Vallejo representative to the SolTrans Public Advisory Committee and the Solano County Library Advisory Council continue to exist. The application filing period has been reopened and will remain open until a sufficient number of applications are received.

Economic Vitality Commission
Chapter 2.36 of the Vallejo Municipal Code currently provides for an EVC to consist of seven members who shall be either residents of the City or an employee or owner of a business with a Vallejo business license.

Presently there are two vacancies with terms expiring on June 30, 2023. Six applications were received and 3 applicants attended and participated in the interviews with the City Council on February 6, 2023. The 3 applicants are presented to the City Council for its consideration. If the City Council chooses to appoint to fill the 2 vacancies, the appointments shall be made for terms to commence from the date of appointment and expire on June 30, 2023.

Copies of applications for these commissions have been provided to the Mayor and City Council and copies are available for review in the Office of the City Clerk.

Date: March 14, 2023
Subject: ADOPT RESOLUTION MAKING APPOINTMENTS TO THE ECONOMIC VITALITY

COMMISSION

Page 2 ends

Pursuant to the City Council's procedure for selecting commissioners, only interviews were conducted at the special meeting held on February 6. Appointments to the EVC are again before the City Council this evening for consideration.

FISCAL IMPACT
There is no fiscal impact associated with filling vacancies to standing commissions.

ATTACHMENTS

1. Resolution Making Appointments to EVC_031423 CAO STAMP

2. List of Eligible EVC Applicants_031423

CONTACT
Dawn G. Abrahamson, City Clerk (707) 648-4527
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 23-____N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO MAKING

APPOINTMENTS TO THE ECONOMIC VITALITY COMMISSION
WHEREAS, the Vallejo City Council has established various boards and commissions and such boards may be advisory, policy, appellate and/or rule making; and WHEREAS, members of these boards, committees, and commissions shall be appointed by the City Council and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and WHEREAS, there currently exist vacancies on the boards and commissions, and WHEREAS, Chapter 2.36 of the Vallejo Municipal Code establishes an Economic Vitality Commission that shall consist of seven members with membership consisting of either residents or business owners who shall be nominated by any council member or the mayor and appointed by the City Council; and
WHEREAS, two vacancies currently exist and the City Council reviewed applications and conducted interviews and are prepared to make appointments; and WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and
WHEREAS, the City Council reviewed the applications submitted and has conducted interviews.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:

The following persons are appointed to the Economic Vitality Commission – 2 vacancies (terms to expire 6/30/23):

1. ______________________________ - term to expire 12/31/26

2. ______________________________ - term to expire 12/31/26 Adopted by the City Council of the City of Vallejo at a regular meeting held on March 14, 2023 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CLERK
*Current Commissioner
List of Eligible EVC Applicants
March 14, 2023
Economic Vitality Commission – 2 vacancies (terms to expire 6/30/23) Roberto Hernandez
Rob’Lena (Shay) Miles
Tiffany Tatum
ACTION ITEM 9.B.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Terrance Davis, Assistant City Manager
Jason Ackley, Assistant to the City Manager
SUBJECT: INTRODUCTION OF AN ORDINANCE REPEALING AND REPLACING SECTION 2.10 OF

THE VALLEJO MUNICIPAL CODE REGARDING ADMINISTRATIVE ORGANIZATION

RECOMMENDATION
Introduce an ordinance repealing and replacing Section 2.10 of the Vallejo Municipal Code regarding "Administrative Organization."

REASONS FOR RECOMMENDATION
Vallejo Municipal Code Section 2.10 contains outdated information regarding the City's administrative structure. Due to the extent of the changes, staff recommend completely repealing and replacing Section 2.10.

BACKGROUND AND DISCUSSION
The Vallejo City Charter, Section 600 "Administrative Organization Authorized" states that "The Council by ordinance provide the form of organization through which the functions of the City are to be administered." and Section 601 "Functions and Services Authorized" states that the Council "... may establish such new departments, offices or agencies or combine or eliminate existing units as are in its judgement desirable." Over the years, this has meant that the City Council has made changes to the organizational structure of the City via ordinance, recorded in Section 2.10 of the Vallejo Municipal Code (VMC).

Vallejo Municial Code Section 2.10 "Administrative Organization" informs the reader of which departments and offices exist within the City and explains some of the duties and functions of those units. Upon review of this section of the VMC, staff quickly realized that Section 2.10 of the VMC is currently out of date and does not reflect the current structure of the City. For instance:
• Sections of 2.10 have not been updated in many years (some since 1978), which gives the appearance that departments or divisions exist that were disbanded long ago and that others are not existing at all; (Example: the "Library Department" still exists within 2.10, yet the "Planning & Development Services Department" is not properly referenced in Section 2.10.) • Several divisions are present in Section 2.10, and assigned under departments that they are not part of any longer; (Example: the Code Enforcement Division is listed as being part of the City Manager's Office.)
• Multiple typographical errors exist, and in some cases verbiage is outdated (Example: gendered pronouns may be used), requiring some general language cleanup.

In addition to the removal of outdated departments/divisions, and verbiage clean-up, staff would like to highlight the following suggested changes within Section 2.10:
• Economic Development Division - changed to: Economic Development Department • Housing and Community Development Division - changed to: Housing and Community Development Department

Date: March 14, 2023
Subject: INTRODUCTION OF AN ORDINANCE REPEALING AND REPLACING SECTION 2.10

OF THE VALLEJO MUNICIPAL CODE REGARDING ADMINISTRATIVE

ORGANIZATION

Page 2 ends

• Information Technology Division - changed to: Information Technology Department Staff believe that officially changing these divisions to departments within Section 2.10 would better reflect the changed role, importance, and influence that technology has on governance; and the importance and impact that both Economic Development and Housing and Community Development have on our community, as well as highlight the City Council's priorities in all three areas.

Changing two of these divisions into departments will have little impact on them administratively. Information Technology and Economic Development are both currently led by staff that are considered Department heads at this time. At most, some minor changes to the official title of the heads of those groups may be warranted to better align with other department head positions' titles.

The change to Housing and Community Development would affect a currently vacant position - the Housing Manager. Staff believe this change would give the City the ability to review converting the Housing Manager position into a Director level position, which would increase the City's ability to recruit and retain for that position. The City has been struggling with recruitment for a new Housing Manager position for over a year, and the workload and responsibility assigned to that position may be more in line with a Director-level role.

On January 24, 2023, staff presented this item to City Council, and received feedback and suggestions to improve the VMC 2.10 text. City Manager's Office staff, in conjunction with the City Attorney, reviewed the feedback and incorporated many of the suggested changes to the VMC 2.10 language. An improved draft of the VMC 2.10 replacement verbiage is included in this item.

FISCAL IMPACT
The adoption of this Ordinance will have no direct fiscal impact on the City.

It is expected, though, that these changes to organizational structure will allow for the City's review of departmental structure and positions within the organization, which could result in the adjustment of the salaries and benefits of positions to better recruit and retain qualified candidates - such as the Housing Manager position. Those adjustments to salary and benefits would be part of the budget process and paid for from departmental budgets as is the standard operating procedure when making adjustments to salary and benefit costs.

ATTACHMENTS

1. Ordinance Repealing and Replacing Chapter 2.10

2. Attachment A to ordinance repealing and reenacting
Chapter_2.10___ADMINISTRATIVE_ORGANIZATION _ FINAL_Clean

CONTACT
Terrance Davis, Assistant City Manager (707) 648-4301
[email protected]

ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO REPEALING AND REENACTING CHAPTER 2.10 OF THE VALLEJO MUNICIPAL

CODE RELATING TO ADMINISTRATIVE ORGANIZATION
THE COUNCIL OF THE CITY OF VALLEJO DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 2.10 of the Vallejo Municipal Code is hereby repealed.

SECTION 2. Chapter 2.10 of the Vallejo Municipal is hereby reenacted to read as set forth in Exhibit A, attached hereto and incorporated herein by reference.

SECTION 3. Severability.

If any section, subsection, sentence, clause, phrase, or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid. To this end, the provisions of this Ordinance are declared to be severable.

SECTION 4: Effective Date.

This Ordinance shall take effect and be in full force and effect from and after (30) days after its final passage.

Title 2 - ADMINISTRATION AND PERSONNEL
Chapter 2.10 ADMINISTRATIVE ORGANIZATION

Page 1 of 14 ends

Chapter 2.10 ADMINISTRATIVE ORGANIZATION

2.10.010 Generally.

Pursuant to and in accordance with Section 600 of the Charter of the city, the form of organization through which the functions of the city are to be administered and the various departments, divisions, offices and agencies thereof are established.

2.10.020 Administration.

The administration of the city's governmental organization shall be under the control, direction and supervision of the City Manager who is the chief administrative officer of the city, and all departments, offices and agencies of the city, except the law department, shall be administered by an officer or employee appointed by the City Manager and subject to his or her supervision and direction.

2.10.030 City Manager Department—Created.

A City Manager department is created. It shall be under direct control of the City Manager. The department shall consist of the employments provided in the annual budget.

2.10.031 City Manager Department—Powers and duties.

The City Manager shall have such powers, duties and responsibilities as are provided by the city Charter and by the actions of the city council pertaining to the administration of the city. The City Manager shall use their best efforts to create and maintain an open and effective working relationship with the Mayor and each Councilmember.

2.10.032 City Manager Department—Promulgation of rules and regulations.

The City Manager is empowered to make such rules and regulations for the conduct of the city's departments, divisions, officers and agencies, consistent with the city Charter and the ordinances, and resolutions and orders adopted thereunder by the city council, as he may deem necessary or convenient, and to adopt an Administrative Rules which shall contain all of said rules and regulations and such other information and material as the City Manager deems advisable. A copy of the Administrative Rules and any amendments thereto shall be provided to the City Council. The City Manager may assign to departments, divisions, offices and agencies of the city employments in addition to those provided in the annual budget temporarily and to meet emergencies, subject to availability of funds appropriated for such purpose by the city council.

2.10.033 City Manager Department—Administrative division.

The administrative division of the City Manager department is created. The functions of the administrative division are:

A. To ensure that policy decisions of the city council are vigorously and systematically executed; B. To identify for the city council community issues requiring legislative policy decisions and setting forth the future costs and benefits of alternative policy actions; C. To ensure that the city council receives full and timely information on actions and conditions affecting the operations and development of the city;

Page 2 of 14 ends

D. To maintain or improve the quality and effectiveness of municipal services and resources and reduce operating and capital costs where possible;
E. To assume a leadership role in bringing community and regional resources to bear upon social, economic and physical problems of the community;
F. To ensure that aggressive leadership permeates the organization of municipal activities so as to ensure effective management, consistent with the city's changing programs and opting requirements; G. To maintain a well-balanced program of financing municipal services, utilizing available revenues and other sources as necessary;
H. To encourage and promote opportunities for department and division heads to improve work performance, to upgrade skills and to advance in professional stature.

2.10.034 City Clerk Division.

The city clerk division is created. It shall consist of the city clerk and the employments provided by the annual budget. The functions of the city clerk division are:

A. To provide rapid and courteous response to requests from staff members, the City Council, and from citizens seeking public information;
B. To maintain current, accurate and comprehensive records of proceedings and actions of the city council, its boards, commissions and committees;
C. To keep informed on matters before the city council, its boards, commissions and committees; D. To provide for the safe and efficient collection, storage and use of official city documents; E. To ensure that municipal elections are conducted in an economical, expeditious and error-free manner with maximum convenience for the voter.

F. To ensure that selected legal notices are published and that legal requirements regarding attestation, receipt of legal services and petitions are handled promptly and in accordance with applicable rules and regulations;
G. To assist the administrative division in establishing, maintaining and indexing a file system which parallels that of the city clerk division;
H. To ensure that the city clerk division file system is fully implemented and that the files are transferred to retention in a timely manner.

2.10.040 City Attorney's Office—Legal Department—Created.

The legal department is created. It shall be under the direct control of the city attorney and shall consist of the employments provided in the annual budget.

2.10.041 Legal Department—City Attorney.

The city attorney shall:

A. Be the chief administrative officer of the legal department; B. Adopt and maintain an administrative policy and procedures for the legal department that coincide with the administrative policies and procedures prescribed for the other city departments;

Page 3 of 14 ends

C. Appoint, promote, supervise, discipline and terminate all employees holding positions in classifications assigned to the legal department, subject to the provisions of the Charter, the ordinances, resolutions and administrative policies and practices which govern such employments; D. To give legal advice, verbally or in writing, upon request to the city council, the City Manager, the boards, commissions and committees, and the department heads on matters arising from the discharge of their official duties and responsibilities. To in conjunction with Risk Management, assist with developing and implementing policies and procedures designed to mitigate loss, comply with laws and regulations, and promote best practices in the field of risk management and inform City Council regarding same.

E. To prepare, or to approve as to form and/or content, ordinances, resolutions, contracts, deeds, leases, correspondence and other instruments when requested to do so by the city council or the City Manager;
F. To attend all regular and special meetings of the city council, unless excused by the mayor and/or the city council, and to attend other meetings upon request of the city council, the mayor or the City Manager;
G. To represent the city, and its officers, agents and employees when acting within the course and scope of their employment in all actions at law or in equity, and in all special proceedings for or against the city, and such officers, agents and employees;
H. To commence any legal proceeding when requested to do so by the city council or the City Manager.

I. To be ex-officio the prosecuting attorney, and to prosecute criminal violations of city ordinances; J. Upon the direction of the city council, to settle or dismiss any litigation for or against the city, or to take an appeal or petition for extraordinary relief to the courts of appellate jurisdiction; K. To employ, with the consent of the city council, special legal counsel, appraisers, engineers and other technical and expert services, without regard to civil service provisions, that are necessary for the handling of any proposed or pending litigation, proceeding or other legal matter; L. To act in the capacity of legal counsel for separate public entities such as, the housing authority of the city, the parking authority of the city, the successor agency to the former Vallejo redevelopment agency, when so authorized by contract between the city and said public entities, or upon direction express in city council resolution;
M. To file communications, opinions, briefs and papers pertaining to his or her actions, and to turn over to his or her successor all books, records, documents and property of every description belonging to the city or pertaining to the city's business;
N. To accept and investigate formal complaints involving the City Manager.

2.10.050 Informational Technology Department.

The information technology department is created. It shall consist of the chief information officer and the employments provided in the annual budget. The functions of the information technology department are:

A. To support the city computer network, computer systems, application servers, file and print servers; B. To formulate production schedules for data processing that will yield maximum utilization of operators and equipment while meeting the time schedules for all required systems and reports; C. To analyze the form and content of financial and statistical reports and provide for their most cost efficient preparation and dissemination;

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D. To make a continuing analysis of the city’s local government systems and equipment in relationship to the city’s current and future technology objectives;
E. Provide network services, centralized computer purchasing, programming, and desktop support to city computer users;
F. Continue to make improvements to the city’s GIS and website in order to improve a government collaboration between the city of Vallejo, business, citizens, and other agencies; G. Provide leadership and support to the city’s technology steering committee in planning future projects; and
H. To perform other functions as necessary or prescribed by the City Manager.

2.10.060 Housing and Community Development Department.

The housing department is created. It shall consist of the Housing director and employments provided by the annual budget. The functions of the department are:

A. To develop, implement, and evaluate short and long-range plans for community development; B. To coordinate the application, implementation and evaluation of federal and state grants and/or programs;
C. To initiate and plan new projects in community development target neighborhoods; D. To assist in the implementing and evaluation of improvement programs for the city; E. To identify and analyze the housing needs for the low and moderate-income residents; F. To administer the housing programs of the housing authority of the city of Vallejo pursuant to the terms of the agreement between the city of Vallejo and the housing authority of the city of Vallejo; G. To administer the Section 8 Housing Choice Voucher, Homeownership, Project Based Voucher, Family Self-Sufficiency, Veterans Affairs Supportive Housing, and other housing-related programs as prescribed by the U.S. Department of Housing and Urban Development; H. To maintain adequate, accurate files, records, reports, and accounts for all housing authority of the city of Vallejo transactions;
I. To maintain communications between the California Apartment Association, realtors, lenders, contractors and property owners in order to develop data on housing trends, vacancy rates and current rental rates;
J. To administer the redevelopment agency of the city of Vallejo’s low and moderate housing fund; to partner with non-profit and for profit developers to implement the production or rehabilitation of affordable housing in compliance with California Community Redevelopment Law; K. To provide staff support to the mobile home rent review board; and L. To perform other functions as necessary or prescribed by the City Manager.

2.10.070 Economic Development Department.

The Economic Development department is created. It shall consist of the employments provided in the annual budget. The functions of the economic development department are:

A. To recommend courses of action pertaining to economic and industrial development in Vallejo;

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B. To devise, adopt and conduct a program of research, producing continuously current facts and conclusion on which policy and action toward program objectives will be based; C. To maintain and make available to every requester a compendium of data pertinent to location and oration of business and industries in Vallejo;
D. To identify in the community conditions which inhibit, or are unfavorable to economic development and to stimulate actions to reduce and remove such conditions; E. To plan, supervise and conduct promotion of economic and industrial development using to the maximum the capabilities of realtors and similar public and private resources; F. To coordinate development by working closely with the City Manager’s office, city departments, and organizations concerned with economic development in Vallejo and the surrounding areas; G. To negotiate and assist with developing the financing and construction of commercial and industrial facilities on behalf of developers, operators, and owners; H. To plan, supervise and conduct a continuing program for inducing and maintaining community attitudes favorable to economic and industrial development; I. To plan and use procedures and arrangements to preserve for industrial and commercial use land which is best suited for such use;
J. To establish and maintain cooperative relationships with and among persons, agencies and associates of Vallejo able to assist economic and industrial development; K. To coordinate the planning process and implementation of converting Mare Island from military use to civilian use;
L. To coordinate the marketing of development opportunities for job generating uses on Mare Island; M. To work with other offices, departments, and agencies in the coordination of regulatory statutes effecting the future use of Mare Island;
N. To administer the redevelopment programs of the redevelopment agency of the city of Vallejo pursuant to the terms of the agreement between the city of Vallejo and the redevelopment agency of the city of Vallejo;
O. To maintain adequate accurate files, records and accounts for all redevelopment agency transactions; P. To coordinate all real estate transactions for the city and redevelopment agency; Q. To work with other departments, offices and agencies and prospective developers in promoting the city and increasing its tax revenue base; and
R. To perform other functions as necessary or prescribed by the City Manager.

2.10.080 Planning and Development Services Department—Created.

The Planning and Development Services department is created. It shall be under direct control of the Planning and Development Services director and shall consist of the employments provided in the annual budget.

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2.10.081 Building Division.

The building division is created. The functions of the building division are:

A. To enforce statutes and ordinances pertaining to construction, repair, alteration, demolition, or moving of buildings and structures;
B. To review plans and applications and issue permits to construct, repair, alter, demolish, or move buildings and structures;
C. To approve, conditionally approve or disapprove said plans and applications, giving due regard to zoning, land use, housing and public safety laws, ordinances, and city, state, and federal regulations; D. To advise applicants regarding building and construction requirements; E. To file maps and drawings and keep records required for activities of the division; F. To provide continuous and programmed inspections and code enforcement to insure compliance of buildings and structures and their use with safety and health laws and ordinances; G. To perform such other functions as necessary or as prescribed by the director.

2.10.082 Planning Division.

The planning division is created. The functions of the planning division are:

A. To perform staff work of a professional and technical nature pertaining to physical development of the city for the City Manager, other departments and the city planning commission; B. To prepare reports, notices, charts and maps pertaining to city planning, subdivision, zoning and environmental matters;
C. To organize data and make recommendations necessary for deliberations of the planning commission, the architectural heritage and landmarks commission, and other city commissions, boards and committees, as directed;
D. To undertake studies, surveys, maps, analyses and prepare graphic presentations required for completion and maintenance of the Vallejo general plan; E. To perform work necessary or proper to insure the city’s compliance with the California Environmental Quality Act of 1970, as amended, and the state and local guidelines adopted thereunder as they relate to zoning, planning and subdivision matters;
F. To perform such other functions as necessary or as prescribed by the director.

2.10.083 Code Enforcement Division.

The code enforcement division is created. The functions of the division are:

A. To oversee and coordinate the city's program to enforce provisions of the municipal code; provide assistance to staff assigned to other departments with responsibility for providing code enforcement services for the city to insure consistency in applying program processes and procedures; B. To administer the city's business license ordinance; collect business license fees and issue licenses; respond to inquiries regarding the city's business license tax ordinance; C. To enforce the city's bingo regulations; issue bingo licenses and collect associated fees; Created: 2022-08-22 09:25:10 [EST]
(Supp. No. 6-22)

Page 7 of 14 ends

D. To administer the city's spring cleanup dumpster programs; E. To administer the city's mandatory garbage collection ordinance; F. To present information and make recommendations to the city council, code enforcement appeals board, and other city boards, commissions and committees as directed, and upon instruction implement orders and findings; and
G. To perform other functions as necessary or prescribed by the City Manager.

2.10.090 Human Resources Department—Created.

The human resources department is created. It shall be under direct control of the director of human resources and consist of the employments provided in the annual budget.

2.10.091 Human Resources Department—Functions.

The functions of the human resources department are:

A. To plan, organize, administer and coordinate the personnel, employee development and labor relations activities of the city;
B. To administer the competitive civil service system in accordance with the provisions of the city Charter, municipal code and rules and regulations of the Civil Service Commission including providing staff service to the Civil Service Commission;
C. To administer and coordinate the employee relations and collective negotiations process in accordance with the city Charter and municipal code, including the implementation of agreements with recognized employee organizations;
D. To coordinate the recruitment and selection of city personnel; E. To administer the city’s official salary and employee benefit plans and conduct salary and employee benefit studies as required;
F. Provide assistance to employees, supervisors and managers to address problems and issues and improve working relationships;
G. To administer the classification plan including the evaluation of positions to determine their appropriate classification and conducting staffing and organization studies as required; H. To administer the employment regulations of the city including the initiating and processing of personnel transactions, maintenance of personnel records and other related activities; I. To develop and coordinate employee development and training programs to improve the skills and morale of employees;
J. To coordinate with other departments on contract grievances and process and provide advice and assistance to department managers on employee disciplinary actions; K. To actively assist in the implementation and maintenance of the city’s affirmative action programs; L. To assist and advise city management staff on all human resource development and personnel matters as required.

M. To perform other functions as necessary or prescribed by the director.

Page 8 of 14 ends

2.10.100 Finance Department—Created.

The finance department is created. It shall be under the control of the finance director.

2.10.101 Accounting Division.

The accounting division is created. It shall consist of the employments provided by the annual budget. The functions of the accounting division are:

A. To account for revenues and control expenditures by accepted budgetary methods and practices; B. To assist the City Manager and City Council, as directed, with preparation of the annual budget; C. To prepare financial statements and statistical reports and advise the City Manager and departments heads of the status of budgeted allotments;
D. To devise and standardize accounting forms and procedures of all departments; E. To audit other departments' money transactions;
F. To analyze fiscal experience for the purpose of promoting economies; G. To complete an annual evaluation of all real property and improvements owned by the city.

2.10.102 Commercial Services Division.

The commercial services division is created. It shall consist of the employments provided in the annual budget. The functions of the commercial services division are:

A. To administer the functions of the commercial services division of the city; B. To be responsible for the successful performance of all functions of the division, subject to administrative direction of the finance director for the purpose of coordinating the work of the offices comprising the division;
C. To plan, coordinate and administer processes for effective and complete collection of all receivables of the city;
D. Under direction of the finance director, to invest all funds not required for the payment of the obligations of the city and to monitor a cash flow program that ensures maximum investment of all idle funds;
E. To administer all city bank accounts and maintains current reconciliations of each period.

F. To receive, record and route to appropriate departments and follow up on processing of applications for all permits and licenses, except those specified hereinafter as the responsibility of other offices, to the end that such applications shall be processed promptly; G. To issue and record permits and licenses on approved applications; H. To provide supervision of the water meter readings;
I. To perform such other functions, not in conflict with the Charter or any ordinance, as the finance director may prescribe.

Page 9 of 14 ends

2.10.110 Public Works Department—Created.

The public works department is created. It shall be under direct control of the public works director. The department shall consist of the employments provided in the annual budget.

2.10.111 Public Works Department—Director of Public Works.

The director of public works shall:

A. Maintain an effective and economical management of public works objectives, plans, policies and programs as prescribed by the City Manager in accordance with the annual budget and capital programs;
B. Formulate public work plans and programs and the insurance of their implementation; C. Assist the City Manager in meeting his/her policy-making, performance evaluation and community leadership roles;
D. Promote interdepartmental, interdivisional and public cooperation in support of public works programs;
E. Coordinate and administer all functions of the public works department; F. Reassign employees of the department between divisions, branches and sections thereof as may be required to meet operational needs or emergencies;
G. Perform such other duties as the City Manager may prescribe; H. The assistant public works director - city engineer shall act in the capacity of the public works director in the absence of the director.

2.10.112 Public Works Department—Functions.

Functions shall be accomplished by organization of the public works department in a manner that is most operationally efficient as determined by the public works director, subject to city council-approved ordinance.

Establishment of functional divisions and appropriate managerial positions shall be determined by the operational needs of the department. The functions of the public works department are:

A. To perform all engineering required to accomplish the functions and activities of the city's departments;
B. To check and verify the accuracy and completeness of plans, specifications, plats, maps, property descriptions and engineering calculations submitted to the city for any consideration or action whatsoever;
C. To file maps, data, surveys and measurements made, and to keep them safely and in an organized manner;
D. By field inspections, to ensure compliance with ordinances, plans, specifications and policies pertaining to public works construction, reconstruction, repair and maintenance; E. To prepare or supervise the preparation of plans and documentation for public works construction, reconstruction, repair and maintenance, assessment district proceedings and special improvements; F. To perform work necessary or proper to ensure the city's compliance with the California Environmental Quality Act of 1970, as amended, and the state and local guidelines adopted thereunder as they relate to public works projects;

Page 10 of 14 ends

G. To perform required traffic engineering;
H. To administer landscape maintenance districts;
I. To perform work necessary or proper to ensure the city's compliance with the California Subdivision Map Act, as amended, and the state and local guidelines adopted thereunder as they relate to private development projects; and
J. To provide maintenance services for:

1. Communications system maintenance and installation;

2. Equipment maintenance and replacement;

3. City building maintenance and repair;

4. City properties, including grounds and tree maintenance;

5. Streets, curbs, gutters and sidewalks repair and maintenance; and

6. Traffic signal and street lighting systems maintenance and repair.

K. To provide operation and maintenance services for the municipal marina; L. To perform such other functions as the director of public works may prescribe.

2.10.120 Water Department—Created.

The water department is created. It shall be under direct control of the water director. The department shall consist of the employments provided in the annual budget.

2.10.121 Water Department—Water Director.

The water director shall:

A. Lead, manage, plan, organize, implement, and oversee water production, treatment, delivery, maintenance, water quality, engineering, and management of water systems, infrastructure, plans, and policies as prescribed by the City Manager and in accordance with the annual budget and capital programs and in compliance with all state and federal requirements; B. Formulate plans and programs and the assurance of their implementation; C. Assist the City Manager in meeting his/her policy-making, performance evaluation and community leadership roles;
D. Promote interdepartmental, interdivisional and public cooperation in support of water system programs;
E. Coordinate and administer all functions of the water department; F. Reassign employees of the department between divisions, branches and sections thereof as may be required to meet operational needs or emergencies;
G. Name a water department manager to act in the capacity of the water director in the absence of the director;
H. Perform such other duties as the City Manager may prescribe.

Page 11 of 14 ends

2.10.122 Water Department—Functions.

The functions of the water department are:

A. To provide for the supply, treatment and distribution of water to all users of city water in accordance with all applicable laws and regulations;
B. To provide for system expansion, including planning and design of water systems and associated infrastructure and facilities;
C. To provide for the repair, system revision, and maintenance of the water system; D. To coordinate water system operation and maintenance with all other agencies and organizations including, but not limited to, the state water resources control board, which affect or are affected by water production, treatment, quality, distribution, usage, expansion or change; E. To perform such other functions as the water director may prescribe.

2.10.130 Fire Department—Created.

The fire department is created. It shall be under direct control of the fire chief.

2.10.131 Fire Department—Fire Chief.

The fire chief shall:

A. Be responsible for the successful performance of all functions of the fire department; B. Control and manage all officers, members, facilities and equipment of the department; C. Have all the powers that are now, or hereafter may be, conferred upon fire marshals, by the state, and shall be entitled to the same protection;
D. Subject to approval of the City Manager, adopt rules and regulations for the administration, discipline, equipment and uniforms of the sworn members and other employees of the department, fixing powers and duties and prescribing penalties for violations of such rules and regulations, and providing for their enforcement.

E. Subject to approval of the City Manager, reorganize the divisions, branches and sections of the department from time to time, as the objective of effective operations dictate; F. Perform all functions of Sections 2.10.060 through 2.10.069, inclusive, and subsections thereof; G. To perform other functions as necessary or prescribed by the City Manager.

2.10.132 Fire Prevention Division.

The fire prevention division is created. It shall consist of employments provided in the annual budget.

Functions of the fire prevention division are:

A. To enforce all laws and ordinances regulating the prevention and extinguishing of fires and to the storage, sale and use of combustible and explosive materials; B. To investigate causes of all fires and to report to the police chief all incidents and causes wherein suspicion or evidence of criminal activity exists;
C. To inspect structures in connection with issuance of building and use permits and condemnation proceedings;
Created: 2022-08-22 09:25:10 [EST]
(Supp. No. 6-22)

Page 12 of 14 ends

D. To determine issuance of use permits and to recommend action on applications to block or obstruct streets;
E. To perform disaster and mutual aid planning and services in accordance with approved plans and agreements;
F. To keep standard records of inspections, fire occurrences, fire losses and all other fire prevention activities of the department;
G. To prepare and to submit to the fire chief monthly reports, in approved form and content; H. To perform other functions as necessary or prescribed by the fire chief.

2.10.133 Fire Training Division.

The fire training division is created. It shall be under direct control of the deputy fire chief, subject to supervision of the fire chief, and shall consist of the employments provided in the annual budget. The functions of the fire training division are:

A. To perform disaster and mutual aid planning and services in accordance with approved plans and agreements;
B. To increase proficiency of the department's officers and members by administration of regular training, study and physical conditioning;
C. To go to the aid of all persons under any circumstances of distress; D. To perform other functions as necessary or prescribed by the fire chief.

2.10.134 Fire Suppression Division.

The fire suppression division is created. It shall be under direct control of the assistant or battalion fire chiefs, subject to supervision of the fire chief, and shall consist of employments provided in the annual budget. The functions of the fire suppression division are:

A. To prevent and extinguish fires;
B. To inspect and test regularly all:

1. Hydrants and other parts of the water system as they may relate to firefighting;

2. Ingress and egress facilities of public buildings, meeting places, multiple-unit dwellings and places of business;

3. Commercial equipment which presents fire hazards;

4. Equipment of the fire department;
C. To perform disaster and mutual aid planning and services in accordance with approved plans and agreements;
D. To go to the aid of all persons under any circumstances of distress; E. To perform other functions as necessary or prescribed by the fire chief.

Page 13 of 14 ends

2.10.140 Police Department—Created.

The police department is created. It shall be under the direct control of the police chief and consist of the employments provided in the annual budget.

2.10.141 Police Department—Police Chief.

The police chief shall:

A. Be responsible for the successful and proper performance of all functions of the police department; B. Formulate and implement law enforcement plans, policies and programs; C. Have the powers that are now or hereafter may be conferred upon chiefs of police or sheriffs by the laws of the state, and shall be entitled to the same protection; D. Exercise the powers of control over the police department, including but not limited to control and custody of police facilities and their equipment, books, records and all other property authorized for use of the police department and police personnel;
E. Make and prescribe such department rules and regulations and orders not in conflict with any applicable federal or state statute, ordinance or civil service rule as he deems advisable, providing for their enforcement and prescribing penalties for violation; F. Appoint special, temporary or reserve policemen to preserve public order, who may be entitled to compensation from the city, upon authorization of the city council. Special or temporary policemen shall obey all rules, regulations and orders of the police department.

G. Assure that all members of the police department enforce all ordinances of the city, and all federal and state statutes applicable to, or delegating the power of enforcement thereof to, the police department of the city;
H. To perform other functions as necessary or prescribed by the City Manager.

2.10.142 Police Department—Functions.

The functions of the police department are:

A. To maintain law and order in the city;
B. To provide protection of life and property;
C. To deter criminals and prevent crime whenever possible; D. To apprehend offenders and recover stolen property;
E. To provide such public services, to the extent possible, as will enhance the safety, convenience and enjoyment of the public.

2.10.150 Risk Management Division.

The risk management division is created. The division provides a comprehensive, cost-effective and proactive approach to managing risks to support total worker health of city employees and volunteers and safeguard the city's financial assets and property. The division shall consist of employments provided in the annual budget. The functions and responsibilities of the risk management division include:

Created: 2022-08-22 09:25:09 [EST]
(Supp. No. 6-22)

Page 14 of 14 ends

A. Developing and administering loss control, prevention and mitigation strategies.

B. Coordinating and overseeing risk transfer solutions, including the purchase of insurance, management of self-insurance programs, and representation of the city at risk pooling excess insurance authorities.

C. Administering and managing programs including workers' compensation, wellness and safety, and general liability, and oversight and direction of third-party administrators.

D. Developing and implementing policies and procedures designed to mitigate loss, comply with laws and regulations, and promote best practices in the field of risk management.

E. Writing and assisting departments with safety programs and training that comply with state and federal regulations.

F. Providing internal risk management consulting services on a wide variety of activities and programs and capital improvement projects, including, but not limited to, transfer of risk, indemnification, insurance requirements, and assessment and prioritization of risk exposures.

G. To perform other functions as necessary or prescribed by the City Manager.

ACTION ITEM 9.C.

DATE: March 14, 2023
TO: Mayor and Members of the City Council
FROM: Christina Ratcliffe, AICP, Planning and Development Services Director SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR

SPECIALIZED CODE ENFORCEMENT SERVICES IN AN AMOUNT NOT TO EXCEED $205,960 THROUGH JULY 31, 2023

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a Consultant and Professional Services Agreement with 4LEAF, Inc. for specialized code enforcement services in an amount not to exceed $205,960 through JUNE 30, 2023.

REASONS FOR RECOMMENDATION
The City does not have adequate staffing to evaluate the processes and train and manage new and existing staff. In particular, the Code Enforcement Manager is a key position and an interim manager is required as soon as possible.

BACKGROUND AND DISCUSSION
The Code Enforcement Division has recently been moved from the Police Department to the Planning and Development Services Department. The Division is greatly diminished. With a recent Code Enforcement Officer resignation, we are staffed at less than fifty percent of capacity, with only two Code Enforcement Officer positions, one Senior Code Enforcement Officer position and one Administrative Assistant position filled. This leaves the Code Enforcement Manager (a key position), Accounting Clerk, Secretary, and three Code Enforcement Officer positions vacant.

The agreement will provide the City with a written assessment of the Division, including any evaluating processes and suggested streamlining. 4LEAF will review our existing policies and procedures and, working with the City Attorney's office, revise our Standard Operating Procedures (SOPs), as needed to better operationalize Code Enforcement Services. The work is scheduled to commence March 20, 2023 and is set to continue through July. If a Code Enforcement Manager can be recruited and hired before that time, the 4LEAF Interim Manager position will end.

Staff are keenly aware of how important the Code Enforcement duties and responsibilities are to the Council and the community. Given the extreme staff shortages and the time required to recruit, staff is proposing this consultant to not only get the work done, but operationalize the best possible practices to ensure consistency, compliance and longevity for the program. By using 4LEAF consulting, while simultaneously recruiting more Code Enforcement staff, we will marshal the people and systems we need to sustain the work that Council has directed. This proposal allows staff to continue to work on the immediate problems, hire quality Code Enforcement staff as fast as we can, and at the same time build a framework that is transparent and sustainable.

Recruitments for Code Enforcement vacancies will be open for one month, with interviews commencing in mid to late April. Should we be fortunate enough to interview quality applicants, we will extend offer letters in late

Date: March 14, 2023
Subject: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC.

FOR SPECIALIZED CODE ENFORCEMENT SERVICES IN AN AMOUNT NOT TO EXCEED $205,960 THROUGH JULY 31, 2023

Page 2 ends

April/early May. Candidates will go through a background check, which usually takes 3-6 weeks, so we could have start dates as early as June.

During the time spent on the necessary recruitment, and given the extreme staffing shortages, we felt it prudent to move forward with improvements to the Division that would not only impact the day-to-day work and get things cleaned up, but also create a structure that would make this work efficient and sustainable moving forward. This includes improving standardized processes for addressing trash and blight, and for operationalizing the interdepartmental responsibilities, and creating a clear flow-chart that will guide the community and keep appropriate staff accountable.

The proposal from 4LEAF (attached) has been revised since the February 28th Council meeting, and includes additional details on the proposed work.

The Assessment of the Division involves interviews with the staff, review of current policies and procedures and identifying strengths and areas of improvement. This includes evaluating our resources and staffing levels in comparison to workload. It also includes looking at our existing community outreach and best practices for clearly communicating with the public. This will let us see our strengths and weaknesses so we can correct them appropriately. 4LEAF personnel have experience in other jurisdictions and can suggest different methodologies and processes that would help us meet the Council’s and the community’s goals, and to communicate that in a transparent manner.

Development of SOPs specific to Vallejo will be a living document that will operationalize the processes for Code Enforcement. This can be updated as needed and will be a clear and concise document that contains detailed procedures for carrying out code enforcement, including correct procedures for complaints, inspections, citations, notices and which Department within the City is responsible for enforcement. Staff plans on bringing the Assessment and the SOPs to the Code Enforcement Appeals Board for review and will forward their comments to the Council.

The Interim Code Enforcement Manager position is an important role. This position was formerly held by a Police Lieutenant. Since the transfer to Planning and Development Services (PDS), this duty has been taken on by the PDS Director, which has, necessarily, taken away time from other duties. Given the staffing shortages within the Department, (3 vacant positions in the Planning Division, 2 in the Building Division and 6 in the Code Enforcement Division), this additional assistance is crucial to moving the Division forward while we recruit. Given the extreme shortages of the Division, staff had also requested a proposal for temporary Code Enforcement Officers, but no qualified candidates were available. As mentioned above, staff is actively recruiting for all positions. If a candidate for the Interim Manager is chosen before July, the interim services will no longer be needed.

Costs: Below is a breakdown of the individual costs by task (also contained in the final page of the proposal).

The total amount for each task is a not-to-exceed amount. While it is staff's professional opinion that all three primary tasks are required to expeditiously move the Division forward, the Council may wish to direct staff to eliminate any task while retaining the others.

Staff notes that the funding for this contract work will come from salary savings from the existing Code Enforcement budget. No General Fund monies will be spent.

Service Date Estimated
Hours
Hourly Rate Total
Date: March 14, 2023
Subject: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC.

FOR SPECIALIZED CODE ENFORCEMENT SERVICES IN AN AMOUNT NOT TO EXCEED $205,960 THROUGH JULY 31, 2023

Page 3 ends

Division
Assessment
Mar-Jul
2023

320
$195 $62,400
Revised
SOPs
Mar-July
2023

168
$195 $32,760
Interim
Manager
Mar-July
2023

680
$160 $108,800
Subtotal $203,960
Mileage $2,000
Total $205,960

In accordance with the consultant selection criteria set forth in Vallejo Municipal Code Section 3.20.090.A.4, the consultant is providing a highly specialized service, and thus this agreement is exempt from the formal bidding process. Nevertheless, in October of last year, the City issued an RFP for Building, Plan Check and Code Enforcement Professional Services. Of the seven proposals submitted, only 4LEAF included Code Enforcement Services. In reviewing the proposal and interviewing the candidates proposed to manage the work, the staff were impressed by the consultant's field experience, their depth of knowledge, as well as their expertise as national Code Enforcement trainers.

FISCAL IMPACT
There will be no impact to the General Fund as a result of the recommended action. Funding for these professional services in the amount not to exceed $205,960 will be paid for using salary savings from existing vacancies in the Code Enforcement Division and existing service and supplies funds.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Section 15378, as it is not a project that has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

ATTACHMENTS

1. 4LEAF Resolution_Code Enf._CAO Stamp

2. 4-Leaf Consultant and Professional Services Agreement_CAO Stamp

3. 4LEAF_Proposal_Code_Enforcement_Services_Vallejo_3.6.23

CONTACT
Christina Ratcliffe, AICP, Planning & Development Services Director (707) 648-4326 [email protected]

RESOLUTION NO. 23- _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR CODE ENFORCEMENT SERVICES NOT TO EXCEED $205,960 THROUGH JULY 2023 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
WHEREAS, the City of Vallejo Code Enforcement Division has been transferred to the Planning and Development Services Department (“Department”); and
WHEREAS, the Division’s current staffing level is not sufficient to support the work required to function appropriately and an outside consultant is required to serve as an interim Manager to provide technical expertise regarding processes, streamlining and Standard Operating Procedures; and WHEREAS, 4LEAF, Inc. is well-qualified, willing, and able to provide such staffing and planning services; and
WHEREAS, the City’s Planning and Development Services Department has sufficient funds in its Professional Services and Salary Savings budget to pay for this work.

NOW, THEREFORE BE IT RESOLVED that the Council hereby approves a Professional Services Agreement between the City of Vallejo and 4LEAF, Inc. in an amount not to exceed $205,960 through July 31, 2023, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the Council hereby authorizes the City Manager to execute the aforementioned Agreement.

Adopted by the City Council of the City of Vallejo at a regular meeting held on March 14, 2023, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________

ROBERT MCCONNELL, MAYOR

ATTEST: ______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Consultant and Professional Services Agreement_4Leaf, Inc. Page 1 of 10

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
4LEAF, INC.

This Consultant and Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 14th day of March, 2023, by and between the City of Vallejo, a municipal corporation ("City"), and 4LEAF, Inc., a California corporation, hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, “Scope of Work.”

2. Payment. City shall pay Consultant for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

The provisions of this section shall survive the expiration or termination of this Agreement.

Consultant and Professional Services Agreement_4Leaf, Inc. Page 2 of 10

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor.

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Consultant and Professional Services Agreement_4Leaf, Inc. Page 3 of 10 Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

Consultant and Professional Services Agreement_4Leaf, Inc. Page 4 of 10

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

16. Term. The term of this Agreement shall commence on March 6, 2023 and shall continue in full force and effect until June 30, 2023.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of 30, 60, 90, or 120 days, by written notice to Consultant, up to a Consultant and Professional Services Agreement_4Leaf, Inc. Page 5 of 10 maximum of 1 year.

If the term of this Agreement extends into fiscal years subsequent to that in which it is initially approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

17. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant.

Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

18. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

Consultant and Professional Services Agreement_4Leaf, Inc. Page 6 of 10

19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

20. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance, which consent shall not be unreasonably denied or delayed. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

22. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual Consultant and Professional Services Agreement_4Leaf, Inc. Page 7 of 10 orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

23. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Christina Ratcliffe, AICP
Planning and Development Services Director
Planning and Development Svcs. Dept.
555 Santa Clara Street
Vallejo, CA 94590
[email protected]
If to Consultant: Craig Tole,
Director of Development Services
4LEAF, Inc.
2126 Rheem Drive
Pleasanton, CA 94588
[email protected]
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be Consultant and Professional Services Agreement_4Leaf, Inc. Page 8 of 10 deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant and Professional Services Agreement_4Leaf, Inc. Page 9 of 10 Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation”, including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments [SIGNATURES ON FOLLOWING PAGE]
Consultant and Professional Services Agreement_4Leaf, Inc. Page 10 of 10 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
4LEAF, Inc., Inc.

By:

Kevin J. Duggan
President
DATE:

Vallejo Business License No.
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Michael A. Malone
City Manager
DATE:

ATTEST:

By:

Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:

Christina Ratcliffe, AICP
Planning and Development Services
Director
APPROVED AS TO FORM:

Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager
Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 1 Exhibit A – Scope of Work

EXHIBIT A

SCOPE OF WORK
(Attach copy of Proposal)

Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 2 Exhibit B - Compensation

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement, for a total not to exceed One hundred ninety-two thousand four hundred dollars and zero cents ($205,960.00).

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Consultant’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.

3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed.

B. Request for payment shall be sent to:

Anthony Cook
Administrative Analyst II
Planning and Development Services
555 Santa Clara Street
Vallejo, CA 94590

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 2 Exhibit B - Compensation
as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Consultant and Professional Services Agreement (Revised 01.2019) Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

Consultant and Professional Services Agreement (Revised 01.2019) Page 2 of 3 Exhibit C – Insurance Requirements
D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. Other than workers compensation coverage, for any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

Consultant and Professional Services Agreement (Revised 01.2019) Page 3 of 3 Exhibit C – Insurance Requirements
F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

TO THE

PROPOSAL TO PROVIDE

CITY OF VALLEJO

CODE ENFORCEMENTSERVICES
Submitted March 3, 2023
SECTION 3 8 - 12
SECTION 1 1 - 2
SECTION 4 13

RESUMES

COST PROPOSAL

COVER LETTER

TABLE OF CONTENTS
SECTION 2 3 - 7

SCOPE OF WORK

Engineering • Code Enforcement • Inspection • Plan Check • Planning

2126 Rheem Drive • Pleasanton, CA 94588 • Phone (925) 462-5959 City of Vallejo March 3, 2023
Community Development Department
555 Santa Clara St.

Vallejo, CA 94590
Attn: Christina Ratcliffe, AICP

RE: Qualifications & Proposal to Provide Code Enforcement Services.

Dear Ms. Ratcliffe,

4LEAF, Inc. (4LEAF) is excited to have the opportunity to submit our qualifications to provide professional Code Enforcement Services to the City of Vallejo (City) . 4LEAF has been providing these services to numerous public and private clients throughout California for more than 21 years and is eager to provide these services to the City. Our Code Enforcement Division is our newest and fastest growing scope —we have grown our team to 30+ professionals and tripled our Code Enforcement clients in the course of the past year. 4LEAF is the ideal choice for the following reasons:

Familiar & Local Consultant
4LEAF is currently serving the City of Vallejo’s Building Division with as -needed Plan Check, Permit Technician, and Building Inspection Services. In addition, 4LEAF has provided Code Enforcement Services to local municipalities such as the cities of San Pablo, Pinole, Santa Rosa, and Rohnert Park.

Team
4LEAF will ensure the City with personnel that have the knowledge, training, experience, and competencies to fulfill the roles and responsibilities of their assigned positions as they parallel the needs unique to the City of Vallejo . We are confident that the team we provide will be able to conduct all necessary research prior to investigative work being done to ensure they are equipped at time of inspection with all pertinent information on sites with code enforcement action.

4LEAF’s team will ensure adequate evidence gathering and proper noticing that will provide a solution - oriented approach while maintaining necessary due process. The quality team we will provide to the City of Vallejo will ensure they work effectively with internal staff from planning, building, engineering, fire, etc., and will work on establishing strong owner, tenant, and constituency relationships with the goal of voluntary compliance in mind. Avenues for escalated enforcement will be provided as needed for properties remaining in a non -complaint state while not losing sight of high -quality customer service in conformity with your program’s standards.

Notable Assessments
Recently, 4LEAF has provided Department Assessments and Standard Operating Procedures (SOP) revisions to the cities of Lathrop, Glendale, Napa, and Artesia.

Engineering • Code Enforcement • Inspection • Plan Check • Planning

2126 Rheem Drive • Pleasanton, CA 94588 • Phone (925) 462-5959 Scopes of Work
 Blight Enforcement
 Business License Enforcement
 Classroom Training with CEUs
 Community Outreach
 Department Assessments
 Hearing Officers
 Lead Paint Abatement
 Massage Parlor Enforcement
 Parking Enforcement
 Policy Review
 Program Analysis
 Program Development
 Project-Specific Assignments
 Rental Housing Enforcement
 Review and Develop SOPs
 Short-Term Rental Programs
 Staff Augmentation
 Stormwater Enforcement
 Subject-Matter Experts
 Substandard Housing
 Tobacco Enforcement
 Training Field Staff
 Vendor Enforcement
 Zoning Enforcement
Training
Our two Code Enforcement Directors, Pete Roque and Cecilia Muela, are experienced trainers through CACEO, AACE, and ICC. They both teach courses in Code Enforcement n ationally and are accredited to provide Continuing Education Units to certified personnel.

Leadership
The contract with the City of Vallejo will be managed by Pete Roque and Cecilia Muela. Pete has 17+ years of industry experience, has served on several local, State, and national boards, has managed several Code Enforcement Divisions, and is an industry subject matter expert. Cecilia is also a Code Enforcement expert with 20+ years of experience, is a national Code Enforcement trainer for state, national, and international code enforcement organizations, and is the founder of Women Leaders in Code Enforcement (WLCE).

Both Pete and Cecilia have implemented policies and procedures in many jurisdictions as well as created needed text amendments to ensure that Code Enforcement departments, projects, and personnel have the proper tools to succeed. They will both be available to the Vallejo to discuss project needs, staff requests, and contractual details.

PM/Director of Code
Enforcement
PM/Director of Code
Enforcement
4LEAF
Local Office
Pete Roque
Office: (925) 462-5959
Mobile: (562) 569-0098
Email: [email protected]
Cecilia Muela
Office: (925) 462-5959
Mobile: (707) 479-9883
Email: [email protected]
2126 Rheem Drive
Pleasanton, CA 94588
Phone: (925) 462-5959
Website: 4LEAFINC.COM

We appreciate this opportunity to present our qualifications and look forward to hearing back from the City of Vallejo. Should you have any questions, please do not hesitate to contact us.

Respectfully submitted,

Cecilia Muela Pete Roque
Director of Code Enforcement Director of Code Enforcement

Proposal to Provide Code Enforcement Services to the City of Vallejo.

Section 2: Scope of Work March 3, 2023
SECTION 2: SCOPE OF WORK
SERVICE 1 (1-30 DAYS): ASSESMENT OF DEPARTMENT & ASSIGNMENTS An assessment of the City of Vallejo Code Enforcement Department includes a comprehensive evaluation of its effectiveness, efficiency, and overall perform ance in carryin g out its resp onsibilities.

Key factors to be considered and evaluated in this assessment may include but not limited to:

1. Review and Formulation of Standard Operating Procedures: The first benchmark will involve reviewing the existing Standard Operating P rocedures and formu lating a living document based on existing ordinances and City administrative regulations. This will help ensure that the procedures are up -to-date and relevant.

2. Code Enforcement Program Overview: The second benchmark will involve ident ifying the goals of the code enforcement program, the proper authority of code enforcement officers as outlined in the City's Municipal Code, and the defined role of the code enforcement d epartment. Ride-alongs with current staff will also be conducted to ma ke a field ass essment of the current situation. An internal report will be provided to management along with recommendations for training.

3. Code Enforcement Process: The third benchmark will involve reviewing the current Vallejo process, comparing it to industry standards and refining a workflow that clearly communicates to the community and staff the process of Code Enforcement and identifies responsible Departments.

4. Duties and Require ments: The fourth benchmark will include reviewing the duties outline d in the job specification and classification. Inspection procedures, abatement procedures, emergency situations, public nuisance abatement, and rental housing enforcement will also be reviewed.

5. Administrative Procedures: The fifth benchmark will include reviewing recordkeeping and data management, staffing and training, and budget and finance.

6. Legal Considerations/Certification Establishment: The sixth benchmark will involv e ensuring that staff understand liability and immunity, due process and constitut ional rights, and state and federal laws and regulations. By requiring certification from reputable organizations such as CACEO and ICC. The program ensures that officers have met rigorous standards and have the necessary skills and knowledge to perform th eir job duties effectively and efficiently. Certification also demonstrates a commitment to professional development and ongoing learning, which is important in a field that is constantly evolving and changing. Ultimately, this program helps to ensure that the community is safe, healthy, and well- maintained and have the educational credibility behind them. 4LEAF will work with CAO staff to ensure this is accomplished.

Although Code Enforceme nt certificati on is not currently required AB 2228 was an import ant piece of legislation that requires all code enforcement officers in California to complete a training course on fair housing laws and regulations to d istinguish minimal requirements to call themselves a certified code

Proposal to Provide Code Enforcement Services to the City of Vallejo.

Section 2: Scope of Work February 16, 2023
enforcement officer. This is important because code enforcement officers play a critical role in ensuring that housing is safe, habitable, and free from discrimination. By requiring office rs to receive training on fair housing laws and regu lations, AB 2228 helps to ensure that officers hav e the necessary knowledge and skills to enforce these laws fairly and effectively. Incorporating AB 2228 into the certification program for Code Enforceme nt officers demonstrates a commitment to upholding f air housing laws and regulations and helps to create a more just and equitable society for all the residents of the City of Vallejo.

7. Best Practices: The seventh benchmark will involve developing an Officer Safety Procedure as outlined in SB296 tailored to the City of Vallejo. SB296 requires each local ju risdiction that employs code enforcement officers to develop safety standards tailored to the specific issues and risks which exist for code enforcement officers employed by that jurisdiction. Since Code Enforcement has recently moved from PD, it is important to develop these Best Practices to keep Code Enforcement Officers safe. The SOP will identify issues that involve other Departments and Divisions and communication protocols.

8. Development of Appendices: The eighth benchmark will involve the review an d updating of sample forms and notices, as well as resources for code enforcement officers.

9. Augmentation of Code Enforcement Staff: 4LEAF may provide trained Code Enforcement staff in addition to assi sting the Department with the recruitmen t and hiring o f City employees. 4LEAF will provide a Code Enforcement Manager and Officers for up to 120 days to ensure progr ess within the Department and assist Management with hiring the appropriate amount of Officers for long term placement.

SERVICE 2 (31-60 DAYS): CREATE STANDARD OPERATION PROCEDURES 4LEAF will create the Standard Operating Procedure (SOP) . This will be specific to the City of Vallejo Code Enforcement Department. The document will provide a detailed guide for the development and implementation of a standardized approach to the City’s code enforcement activities. 4LEAF, Inc will review all applicable municipal and adopted codes to ensure specificity. The specific components of the SOP may vary depending on the needs and objectives of the code enfo rcement department, but the following elements are typically included:

Purpose: The document should provide a clear explanation of the purpose of the SOP, which in this case is to provide a standardized approach to code enforcement that promotes consisten cy, transparency, and accountability.

Scope: The SOP should clearly define the scope of its coverage, including the types of violations and properties that fall within the purview of the code enforcement department.

Definitions: The document should provi de clear definitions of key terms used in the SOP, such as "violation," "citation," or "abatement."

Proposal to Provide Code Enforcement Services to the City of Vallejo.

Section 2: Scope of Work February 16, 2023

Procedures: The bulk of the SOP should be devoted to detailed procedures for carrying out code enforcement activities, including:

1. Receiving and responding to complaints

2. Conducting inspections

3. Documenting violations

4. Issuing citations

5. Providing notice to property owners

6. Conducting hearings and appeals

7. Enforcing abatement orders

8. Coordinating with other agencies or departments as necessary

Roles and responsibi lities: The SOP should clearly define the roles and responsibilities of different personnel involved in code enforcement activities, including cod e enforcement officers, supervisors, and support staff.

Training: The SOP should specify the training and qua lifications required for code enforcement personnel, as well as any ongoing training or professional development requirements. This will include:
• Trainings offered by International Code Council
• Trainings offered by California Association of Code Enforcement Officers • Trainings offered by American Association of Code Enforcement

Recordkeeping: The SOP will provide guidance on the proper documentation and recordkeeping procedures for code enfor cement activities, including complaint logs, inspection reports, citation records, and abatement orders.

Performance measurement: The SOP will include examples of metrics or performance indicators that can be used to evaluate the effectiveness and efficie ncy of the code enforcemen t department, such as:
 Compliance Rates
 Response Times
 Citation Issuance Rates.

Safety Procedure: A code enforcement officer safety pro cedure will be added to this SOP to ensure that the City meets SB296 (2022) guidelines.

Proposal to Provide Code Enforcement Services to the City of Vallejo.

Section 2: Scope of Work February 16, 2023

SERVICE 3 (1-120 DAYS): PROVIDE A CODE ENFORCEMENT MANAGER 4LEAF, Inc. will provide a Code Enforcement Manager who is responsible for overseeing and managing the operations of a City of Vallejo Code Enforcement Department. Their role is to ensure that the division is effectively carrying out its duties to enforce local laws and regulations, such as building codes, zoning ordinances, and health and safety regulations.

Specific responsibilities of a Code Enforcement Manager may include:

1. Supervising and directing the activities of code enforcement officers: The Code Enforcement Manager is res ponsible for supervising and directing the activities of code enforcement officers, ensuring that they are properly trained, equipped, and supported in their work.

2. Implementing policies and procedures: The Code Enforcement Manager is respo nsible for implementing policies and p rocedures that guide the activities of the code enforcement division. This includes establishing new standard operating procedures for conducting inspections, issuing citations, and enforcing compliance if needed.

3. Managing the budget : The Code Enforcement Manager is responsible for managing the budget for the code enforcement division, ensuring that it is properly allocated and utilized to support the division's operations.

4. Coordinating with other city departments and officials: The Code Enforcement Manag er is responsible for coordinating with other city departments and officials, such as building inspectors, health department officials, and city attorn eys/prosecutors, to ensure that code enforcement activities are properly integrated with other city services.

5. Responding to public inquiries and complaints: The Code Enforcement Manager is responsible for responding to public inquiries and complaints rela ted to code enforcement activities, ensuring that they are handled promptly and effectively.

6. Ensuring compliance with applicable laws and regulations: The Code Enforcement Manager is responsible for ensuring that the code enforcement division operates in compliance with all applicable laws and regulations, including stat e and federal laws related to civil rights, fair housing, and environmental protection.

The Code Enforcement Manager plays a critical role in ensuring that the code enforcement division operates effectively and efficiently . The assigned manager will ensu re the Departmen t is properly

Proposal to Provide Code Enforcement Services to the City of Vallejo.

Section 2: Scope of Work February 16, 2023
integrated with other city departments and will transition a City Code Enforcement Manager upon hire.

Citation 03
Advanced Enforcement 04
Complaint Received to Investigation 01
Ispection to NOV 02
Standard Code Enforcement
Workflow
Standard Compliance Flow Throughout Industry

1. Complaint Submission: The workflow starts with a complainant submitting a complaint to the The City of Vallejo via phone, email, or online portal. The complaint can be about a property violation or a health/safety violation. The complainant needs to provide their name, contact information, and the address of the property in question.

2. Complaint Screening: Once the complaint is received, it is screened by city staff to determine whether it falls under Priority 1, 2, or 3. Priority 1 cases are those that pose an imminent threat to public health or safety and need to be addressed immediately.

Priority 2 cases are those that violate local code enforcement laws and require action within 03 days. Priority 3 cases are non- emergency complaints that need to be addressed within 07-10 days.

3. Case Assignment: After the complaint is screened and prioritized, it is assigned to a Code Enforcement Officer (CEO) who is responsible for conducting an investigation and enforcing the relevant codes. The CEO is assigned based on their availability and expertise.

4. Investigation: The CEO conducts an investigation by visiting the property and inspecting it for any violations. They also review any relevant documentation or records and interview the complainant and any witnesses. The CEO then prepares a report of their findings.

5. Violation Notice: If the CEO finds a violation, they issue a violation notice to the property owner. The notice includes a description of the violation, a deadline for correcting it, and the consequences of non-compliance. The notice is sent via certified mail, email, or in-person delivery.

6. Correction Deadline: The property owner has a deadline to correct the violation. The deadline varies depending on the priority level of the case. If the violation is not corrected by the deadline, the CEO may issue a citation, initiate legal action, or take other enforcement measures.

7. Reinspection: Once the correction deadline has passed, the CEO conducts a reinspection to verify whether the violation has been corrected. If the violation is corrected, the case is closed. If not, the CEO may take further enforcement action.

8. Citation Issuance: After the investigation is complete, a citation is issued to the individual or entity responsible for the violation. The citation typically includes the specific violation, the amount of the penalty, and the deadline for payment or contesting the citation.

9. Payment or Contest: Upon receipt of the citation, the individual or entity may choose to pay the penalty or contest the citation. If the citation is contested, a hearing may be held to determine whether the violation occurred and whether the penalty is justified.

10. Enforcement: If the citation is not paid or successfully contested, enforcement actions may be taken. These actions can include additional penalties, liens, or legal action to compel payment. In extreme cases, criminal prosecution may be involved to enforce compliance.

11. Abatement: Abatement involves the physical removal or correction of the violation by a government agency or contractor. This can include actions such as repairing or demolishing a building, removing hazardous materials, or cleaning up a contaminated site. The cost of abatement is typically charged to the property owner, and failure to pay can result in additional penalties or legal action.

12. Receivership: Receivership involves the appointment of a third-party receiver to take control of a property and correct the violation. This can be done when a property owner is unwilling or unable to address the violation, and can involve actions such as making repairs or paying fines. The receiver is typically appointed by a court or government agency, and their fees and expenses are charged to the property owner.

13. Injunction: An injunction is a court order that prohibits or requires certain actions by the property owner. This can include orders to cease operations, make repairs, or come into compliance with administrative rules and regulations. Failure to comply with an injunction can result in contempt of court charges, fines, or other penalties.

14. Civil Penalties: Civil penalties are financial penalties that may be assessed against a property owner for failure to comply with administrative rules and regulations. These penalties are typically assessed on a per-day basis, and can accrue over time if the violation is not addressed. Failure to pay civil penalties can result in additional penalties or legal action.

15. Criminal Penalties: In some cases, non-compliance with administrative rules and regulations can result in criminal penalties, such as fines, imprisonment, or probation. Criminal penalties are typically reserved for more serious violations or repeat offenders.

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Cecilia Muela
Director of Code Enforcement / Trainer

Experience
13+ years

Education
Code Enforcement Officer
Sacramento River College –
Sacramento, CA
A.A. – General Education
Santa Rosa Jr. College – Santa
Rosa, CA

Certifications
CALOES – Safety Assessment
Evaluator NATEC International Lead
Safety for Renovation, Repair &
Painting
PC 832 Certification

Associations
ICC
CACEO
Experience Summary
Cecilia is the Director of Code Enforcement and possesses PC 832, CALOES, and NATEC Certification s. She brings more than 13 years of experience in Code Enforcement and has served in the capacities of Code Enforcement Officer, Code/Parking Enforcement Officer, Senior Specialty Combination Inspector & Assistant Chief Building Official.

Cecilia holds a wealth of knowledge in the subjects of permit regulations, city codes, housing investigations, citation iss uance, and lien appeals along with excellent skills in conflict resolution. In addition, Cecilia is also one of the most sought-after public speakers and tours nationally on many Code topics in our industry. Cecilia teaches more than 20 courses for such agencies as International Code Council (ICC), American Association of Code En forcement (AACE), and California Association of Code Enforcement Officers (CACEO).

Select Professional Experience

4LEAF, Inc.

Director of Code Enforcement
2022 - Present
Cecilia is the Director of Code Enforcement where she is responsible for th e recruitment, hiring, placement, and training of all Code Enforcement personnel. Cecilia also routinely performs ride-a-longs with staff to ensure continuity in enforcement procedures and techniques. In addition, Cecil ia also manages all Code Enforcement contracts and works with Cities and Counties on Standard Operating Procedures, implementation of policies , and performs training to staff. In addition, Cecilia has been invited to speak at National Conferences including the Healthy Homes Conference in Baltimore, 2022.

Women Leaders in Code Enforcement
Founder
2019 - Present
Cecilia is the Founder of the Women Leaders in Code Enforcement which focuses on the growth and development of P rofessionals within the Municipal Government Space.

Cecilia has just announced her 3rd annual Symposium which will span three days and featured +speakers from across the Nation. Hundreds of participants have registered virtually and in person for the training, development, and networking opportunities.

Cecilia Muela

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City of Santa Rosa, CA
Assistant Chief Building Official
2021 - 2022
• Planned, organized, supervised, trained, evaluated, and directed the daily operations and activities of permit services, code enforcement, and the neighborhood revitalization program. • Served as Acting Chief Building Official and coordinated with the Chief Building Official to develop, document, and maintain building division processes and procedures. • Developed, implemented, and monitored operations and activities as required by changes in law, regulations, and rules.
• Maintained records and prepared a variety of reports, correspondence, and other written materials.
• Presented to representatives of other city departments, governmental agencies, policy boards, and a variety of business and community organizations.
• Assisted in developing and overseeing the implementation of cu stomer service policies and procedures.

City of Oakland – Oakland, CA
Senior Specialty Combination Inspector
2018 – 2021
• Responsible for leading code enforcement inspectors in journeymen class and oversee case management.
• Responsible for coordinating joint enforcement and regulation with other agencies such as fire prevention bureau, police, public works, Alameda County well and septic, Alameda County healthy housing, contractors state licensing board, Alameda County vector control, animal control, adult, and child protective services.
• Responsible for spearheading joint fire prevention bureau, building bureau, legal team, and city administration joint enforcement meeting task force for dangerous/unsafe building. • Worked closely with the city’s legal team assigned to code enforcement for review of on-going cases, receiverships, injunctive relief legal actions, relocations, and amendments for the tri- annual local code amendments to the model building codes, state housing codes, and Oakland housing maintenance codes as required by the building standards commission. • Subject Matter Expert for the Ghostship Fire Criminal and Civil Trial.

City of Santa Rosa – Santa Rosa, CA
Code Enforcement Officer
2015 - 2018
• Lead code enforcement officer and was responsible for case management of substandard cases up to 200+ in case load.
• Responsible for serving as back-up inspector for the neighborhood revitalization multi- family inspection program.
• Responsible for reviewing project submittals for code compliance clearance and meeting with contractors, engineers, architects, and designers prior to project submittal and for on -going compliance.
• Responsible for case preparation and presentation for administrative hearings, for board of building regulation appeals, and expert witness testimony.

Cecilia Muela

3 of 3

City of Novato – Novato, CA
Code Enforcement Officer
2013 - 2015
• Responsible for investigation of code compliance complaints, reporting, and case management. • Responsible for full management of the perennial multi-family inspection program for the city, from billing and receiving to inspections and compliance thereof. • Served as subject matter expert in my field of code enforcement. • Responsible for reviewing project submittals for code compliance clearance and meeting with contractors, engineers, architects, designers prior to project submittal and for on -going compliance.

City of Santa Rosa – Santa Rosa, CA
Code/Parking Enforcement Officer / Permit Technician
2008 - 2013
• Responsible for investigation of code compliance complaints and case management thereof. • Responsible for review and approval of over-the-counter plan check and served as back-up for building inspections such as the neighborhood revitalization multi-family inspection program. • Responsible for reviewing project submittals for code compliance clearance and meeting with contractors, engineers, architects, designers prior to project submittal and for on -going compliance.
• Responsible for case preparation and presentation for administrative hearings, for board of building regulation appeals, and expert witness testimony. • Served as parking enforcement officer, issued citations, patrolled parking garages for safety, took in fees for parking citations, issued parking permits, and processed appeal requests.

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Orlando Givens
Code Enforcement Manager

Experience
15+ years

Education
B.A. Degreee
Morehouse College, 1987

Certifications
ICC, Residential Building Inspector
PC 832

Software
Accela
GovClarity
GovOutreach
Experience Summary

Orlando brings with him more than 15 years of experience of industry experience, eight of which are focused solely on Code Enforcement. He has worked with numerous California municipalities in the capacity of a Code Enforcement Officer and has worked his way up to Manager after years of successful work and progression in the field. Orlando is skilled in the topics of violation notices, administrative citations, inspection warrants, and applicable state codes, ordinances, and regulations. In addition, Orlando teaches Code Enforcement courses for such Organizations as ICC, CACEO, and AACE.

Select Professional Experience

4LEAF, Inc.

Code Enforcement Manager
2022 - Present
Orlando recently joined 4LEAF as a Code Enforcement Ma nager. He is currently working with the City of Pittsburg developing the new Standard Operating Procedures and implementing them as the City transitioned Code Enforcement from P.D. to Community Development. He is also responsible for:
 Planning, directing, coordinating, and reviewing the work plan for Code Enforcement staff.  Assigning work activities, projects, and programs and reviewing and evaluating work products.  Overseeing and providing direction in the management and enforcement of all Code Enforcement programs.
 Selecting, training, and evaluating Code Enforcement personnel, including the coordination of staff training.

City of Alameda
Senior Code Enforcement Officer
2019 - 2022
 Led a team in the management of Code Enforcement activities in the City of Alameda.  Concentration on private property violations and bringing cases into compliance through the issuance of Notice of Inspection, Notice of Violation, Administrative Citation, Notice and Order to Vacate/Abate, Inspection Warrants, and Abatement Warrants.  Analyzed and reported on cases brought into compliance and those outstanding.  Performed significant field work to conduct insp ections, develop recommendations, and take enforcement actions as needed, as well as supervise enforcement personnel.  Provided training and created training modules for Code Enforcement personnel.  Conducted field training with ride-a-long visits with Code Enforcement personnel.

Orlando Givens

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City of Alameda
Code Enforcement Officer
2016 - 2019
 Brought Code Enforcement cases into compliance through the issuance of Notice of Inspection, Notice of Violation, Administrative Citation, Notice and Order to Vacate/Abate, Inspection Warrants, and Abatement Warrants.
 Utilized GovGlarity and ACCELA software to manage case load.  Experienced in cases involving work without permits and excessive personal property accumulation.
 Administered Alameda Municipal Code, California Re sidential, Building, Electrical, Plumbing and Mechanical Codes, Uniform Code for the Abatement of Dangerous Buildings, Uniform Housing Code, and California Health and Safety Code.

HR Green, Inc.

Code Enforcement Officer
2015 - 2016
 Provided contract Code Enforcement Officer serv ices and was assigned to the City of Jurupa Valley, CA.
 Utilized GovOutreach and GovClarity software systems to manage case load.  Issued Administrative Citations, Notice of Inspection, Notice of Violation, and Notice and Order to obtain compliance.

ABG Field Services, LLC, San Ramon, CA
Principal
2008 - 2015
 Managed more than 2,500 residential and commerc ial properties through the foreclosure life- cycle.
 Worked collaboratively with Code Enforcement Officials to remediate code violations on properties under management.
 Marketed services for prospective clientele.
 Met routinely with field staff to assist in operations.

Cost Proposal: Code Enforcement Services
03/03/23
TBD
City of Vallejo
Code Enforcement Services (Assessment, SOP's, and Department Management) City of Vallejo Community Development Dept.

ITEM: I Date Estimated UNIT ESTIMATED
CODE ENFORCEMENT SERVICES Hours PRICE TOTAL
Mar '23-July '23 320 $195 $62,400
Development of SOP's (Code Enforcement Director) Mar '23-July '23 168 $195 $32,760 Department Management (Code Enforcement Manager) Mar '23-July '23 680 $160 $108,800 Preliminary Sub-Total of Services provided by 4LEAF $203,960 Preliminary Estimated Fees $203,960
Expenses (Mileage) $2,000
Total Preliminary Estimated Fees $205,960
Estimate is to provide Code Enforcement Consulting Services to the City of Vallejo. 4LEAF's Directors will provide an assessment of the program to determine the proper amount of FTE's, assess current staff and abilities, review Municipal Code, recommend changes to SOP's, meet with City Management, and provide field and office training to current and new personnel. 4LEAF may also participate in the hiring and qualification review of new Code Enforcement Officers.

Starting in March, 4LEAF will employ a Code Enforcement Manager who will provide Department Management and assist to implement the revised SOP's, work with existing City Staff, and interface with City Stakeholders in the development of the Code Enforcement Division under Community Development Dept.

Management. Budget amount could extend beyone July with client permission. Additional funds may also be used for staff augmentation.

DATE:
4LEAF JOB No.:

CLIENT:

PROJECT(S):

JURISDICTION
Assessment of Department (Code Enforcement Director)

Vallejo City CouncilMarch 14, 2023

Vallejo City Council
March 14, 2023