City of Vallejo Advanced Metering Infrastructure (AMI) Overview ofAMI andProposed Project Contract Vallejo AMI Project TeamWater, Finance, Information Systems, City Attorney’s Office Beth Schoenberger –Water Director
Randy Risner –Chief Assistant City Attorney
Laura Zagaroli–Assistant City Attorney
Don Rankin –E Source AMI Consultant
Angela Mendoza –Accounting Manager/Finance Water Billing Naveed Ashraf –Chief Innovation Officer/IT Director
KentCarothers –Water Engineering Manager
Melissa Cansdale –Water Resources Manager
Janae Chadwick –Water Utility Finance Manager
Earl Robinson –DistributionSuperintendent
Oni Brown–Interim AssistantDistribution Superintendent
John Manrique–Water Procurement Manager
James Rollins –Water Information Systems Manager
Candice Carter –AMI Project Manager, E Source
Partnering with
Advanced Metering Infrastructure (AMI)WhatReplacing old water meters and upgrading to AMIWhereEvery water meter location throughout the Vallejo water service areasWhy§Meters Beyond Useful Life§Lack of Real-Time Water Use Data§Customer Service Goals§Accountability/Transparency Goals§Water Conservation Regulations§Funding: Grants and Bond FundsWhenJune 2023 to March 2025WhoBadger Meter is responsible vendor.The installation work at each property will be performed by their subcontractor, Concord Utility Services.
What is AMI?.
Customer BenefitsCustomer Service:(707)648-4345Calls returned same day or next business day Access to online tools or Customer Service Rep
Improved emergency response time and notifications
Timely leak detection
Reduced staff visits and carbon emissions
Water conservation
Timely and accurate meter reading and billing
Proposed ContractComprehensive and Cohesive§City negotiators achieved a proposed single installation contract that incorporates terms & conditions from multiple documents.§One prime contractor –Badger§Concord will subcontract to Badger §Key documents include:§Master Contract for AMI Turnkey Project Goods and Services§Schedule of Values (SOV) with pricing for all work§City of Vallejo Consultant and Professional Services Agreement§Badger’s BEACON ® Software as a Service (SaaS) Managed Solutions Master Agreement§City of Vallejo General Provisions§Badger Meter’s Statement of Work (SOW) Proposed Contract Terms & Conditions•Installation service terms provided in:•Master Contract for AMI Turnkey Project Goods and Services•City’s AMI Request for Proposal (RFP) and Badger’s response•Consulting and Professional Services Agreement•Badger’s Statement of Work•City’s General Provisions•Contracts remain until work completed •Customer Portal & Meter Data Management System (MDMS) •Provided as described in the BEACON®Software As A Service (SaaS) Master Agreement. •Customer interface and City data management•Term is 10 years•Standard City of Vallejo insurance requirements apply Proposed Contract Cost and FundingCost ComponentCostAMI software / network$ 4,291,721Water meters$ 5,313,375Installation$ 6,063,931Total$15,669,387Funding ComponentFundingMeter Replacement Grant$ 2,000,000Water Revenue Bond$13,669,387Total$15,669,387Debt-service included in Water Enterprise Fund’s long-term financial planNo impact on General Fund June 2022 to March 2023•AMI System Selection / Contract NegotiationsApril to May 2023•Council Consideration of ContractJune to August 2023•Project Kickoff•Implementation Planning September 2023 to February 2024•Reengineer Utility Processes•Customer Education•System Testing•Deploy pilot group of metersMarch 2024 to February 2025•Full Replacement of Meters throughout Vallejo Ongoing•Optimizing Customer Service•Data Management
AMI / Meter Replacement Phases and Timeframe
Installation: Prioritizing Customer Service§Installation –trading out old meters for new meters§Installation Contractor –Concord Utility Services§Customer Safety and Security§Concord Insignia on all vehicles§All installers will have ID Badges§Will NOT come into homes§Brief water outage –no more than 30minutes§Customerswill receive multiple notificationsin advance§Mailed letters, post cards, and door hangers§Doorhanger notification following completion of the work
AMI Outreach & Public EngagementSocial MediaMyVallejo.com Brochures
NewslettersCommunity Meetings
Mailers
Door Hangers
Multi-Lingual
To engage and inform customersthroughout the proposedAMI project
Questions?