Hybrid Options are available for members of the public to participate. To participate remotely:
https://ZoomRegular.CityofVallejo.net
Option to join by phone:
Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
Press *9 to digitally raise your hand from the phone
For additional instructions on how to speak during public comment, please visit, www.cityofvallejo.net/publiccomment
VALLEJO CITY COUNCIL
REGULAR MEETING – 7:00 PM
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
JUNE 13, 2023
NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom.
City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.
PUBLIC COMMENT: Members of the Public may provide public comments during the City Council Meeting in person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833.
For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City website: www.cityofvallejo.net/Streaming • Join the Zoom webinar:https://ZoomRegular.Cityofvallejo.net
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. PRESENTATIONS AND COMMENDATIONS
A. PRESENTATION OF A PROCLAMATION DECLARING THE WEEK OF JUNE 19 AS "JUNETEENTH WEEK" IN THE CITY OF VALLEJO
6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approval of minutes for the special meetings of May 16 and 30 and the special and regular meetings of May 23, 2023 Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT RESOLUTION ESTABLISHING THE FISCAL YEAR 2023-2024 CITY
OF VALLEJO GANN APPROPRIATIONS LIMIT
Recommendation: Adopt a Resolution establishing the Fiscal Year (FY) 2023- 24 Appropriations Limit at $174,537,951 for the City of Vallejo.
Contact: Rekha Nayar, Finance Director. 707-648-4592
[email protected]
D. ADOPT A RESOLUTION AMENDING THE FY 2022-23 SOLID WASTE FUND (#135) BUDGET TO RECOGNIZE REVENUE, APPROPRIATE FUNDS, AND
AUTHORIZING THE CITY MANGER TO EXECUTE GRANT AGREEMENTS IN THE AMOUNT OF $49,749 WITH CALRECYCLE
Recommendation: Adopt a resolution amending the FY 2022-23 Solid Waste Fund (#135) budget to recognize revenue, appropriate funds, and authorizing the City Manager to execute grant agreements in the amount of $49,749 with CalRecycle.
Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
E. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CALIFORNIA CONSULTING, INC. FOR AN
ADDITIONAL $100,000
Recommendation: Adopt a resolution authorizing the City Manager to execute the First Amendment to the Professional Services Agreement with California Consulting, Inc. for grant writing services for an additional $100,000, with a new not-to-exceed total amount of $200,000.
Contact: Terrance Davis, Assistant City Manager (707) 648-4301 [email protected]
F. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A FIRST AMENDMENT TO THE CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT WITH THE PERMANENTE
GROUP, INC.
Recommendation: Adopt a resolution authorizing the City Manager to execute a First Amendment to the Consultant and Professional Services Agreement with the Permanente Group, Inc. for occupational health and safety services compensation by $205,000, to an amount not to exceed $300,000.
Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
G. ADOPT A RESOLUTION APPROVING A CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT WITH FOTH & VAN DYKE AND ASSOCIATES, INC. IN THE AMOUNT OF $155,822 FOR MARINA
SEDIMENTATION ANALYSIS
Recommendation: Adopt a resolution approving a Consultant and Professional Services agreement with Foth & Van Dyke and Associates, Inc. in the amount of $155,822 for Marina sedimentation analysis.
Contact: Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]
H. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A FIRST AMENDMENT TO THE CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT WITH BEAUCHAINE
CONSULTING, LLC.
Recommendation: Adopt a resolution authorizing the City Manager to execute a First Amendment to the Consultant and Professional Services Agreement with Beauchaine Consulting Group, LLC. (23-HR098) for HR Consulting services by $207,000 to an amount not to exceed $300,000.
Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
I. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A THIRD AMENDMENT TO THE CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT WITH COOPERATIVE
PERSONNEL SERVICES
Recommendation: Adopt a resolution authorizing the City Manager to adopt a resolution to approve a Third Amendment to the Consultant and Professional Services Agreement (23-HR015) with CPS HR Consulting for Recruitment Assistance Services by $100,000 to an amount not to exceed $210,000.
Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
J. ADOPT RESOLUTION APPROVING THE FIFTH AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF VALLEJO, COUNTY OF SOLANO AND HUMANE SOCIETY
OF THE NORTH BAY FOR ANIMAL CONTROL SERVICES AND LOCAL
SHELTERING
Recommendation: Adopt Resolution Approving the Fifth Amendment to the Consultant and Professional Services Agreement with Solano County and the Humane Society of the North Bay for Animal Control Services and Local Sheltering, in an amount not to exceed $1,038,792 for the fiscal year ending June 30, 2024 and Authorizing the City Manager to Execute Same.
Contact: Michael Malone, City Manager (707) 648-4572
[email protected]
K. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS WITH JAM SERVICES, INC. AND AZCO SUPPLY, INC., FOR AN AMOUNT NOT TO EXCEED $250,000 EACH, TO PURCHASE
STREETLIGHT AND TRAFFIC CONTROL SUPPLIES THROUGH FISCAL YEAR 2024-2025
Recommendation: Adopt a resolution authorizing the City Manager to execute contracts with Azco Supply, Inc., and Jam Services, Inc., in amounts not-to- exceed $250,000 each, to purchase streetlight and traffic control supplies through Fiscal Year 2024-2025.
Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
L. ADOPT A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR PLANNING CONSULTING SERVICES WITH 4LEAF,
INC. IN THE AMOUNT OF $68,480
Recommendation: Adopt a Resolution approving a professional services agreement for planning consulting services with 4LEAF, Inc. in the amount of $68,480.
Contact: Christina Ratcliffe, AICP
Planning and Development Services Director (707) 646-4326 [email protected]
M. ADOPT A RESOLUTION APPROVING A CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT FOR PLANNING CONSULTING SERVICES WITH INTERWEST, INC. IN THE AMOUNT OF $68,480
Recommendation: Adopt a resolution approving a Consultant and Professional Services Agreement for planning consulting services with Interwest, Inc. in the amount of $68,480.
Contact: Christina Ratcliffe, AICP, Planning and Development Services Director (707) 648-4382
[email protected]
N. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH ICC, INC. FOR BUILDING CONSULTING SERVICES
Recommendation: Adopt a resolution approving a First Amendment to the Consultant and Professional Services Agreement with ICC, Inc. for building consulting services.
Contact: Christina Ratcliffe, AICP, Planning and Development Services Director (707) 648-4382
[email protected]
O. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONSULTANT AND PROFESSIONAL SERVICES
AGREEMENT WITH SEDGWICK CLAIMS MANAGEMENT SERVICES, INC.
Recommendation: Adopt a resolution authorizing the City Manager to execute an agreement with Sedgwick Claims Management Services, Inc. for Third-Party Liability Claims Administration Services. The proposed three-year agreement, from May 21, 2023, through May 22, 2026, will not exceed $220,500 increasing each year the greater of 3% or the percentage increase as reported by the U.S.
Department of Labor ‐ Bureau of Labor Statistics for the Consumer Price Index for All Urban Consumers (CPI‐U) for the U.S. City Average, All Items, unadjusted and published during the month ending three months prior to the anniversary date of the contract, plus unforeseen small fees as needed in an amount not to exceed $6,000. The contract includes an initial three-year engagement, with the option to extend up to an additional two years.
Contact: Armond Sarkis, Risk Manager & Safety Officer (707) 648-4143 [email protected]
P. ADOPT RESOLUTION APPROVING STATEMENT OF INVESTMENT
POLICY AND DELEGATION FOR FY 2023-2024
Recommendation: Adopt a Resolution approving the (1) annual Statement of Investment Policy (Attachment 2) and (2) delegation of investment authority to the City Finance Director, serving as City Treasurer, for Fiscal Year 2023-2024.
Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.
A. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING
THE ENGINEER'S REPORT AND ORDERING THE LEVY AND
COLLECTION OF ASSESSMENTS ON PROPERTIES IN THE CIMARRON
HILLS-MADIGAN, COLLEGE HILLS, COSTA DEL RIO, SOMERSET I/II,
GREENMONT/SEAPORT HILLS, MONICA PLACE, RIDGECREST,
SOMERSET III, SPRINGTREE-FLEMING, SUMMIT II, TOWN & COUNTRY I,
WOODRIDGE, HUNTER RANCH I/II, AND GLEN COVE I/II LANDSCAPE MAINTENANCE DISTRICTS FOR FISCAL YEAR 2023-2024
Recommendation: Hold a public hearing and adopt a resolution approving the Engineer's Report and ordering the levy and collection of assessments on properties in the Cimmaron Hills-Madigan, College Hills, Costa del Rio, Somerset I/II, Greemont/Seaport Hills, Monica Place, Ridgecrest, Somerset III, Springtree-Fleming, Summit II, Town & Country I, Woodridge, Hunter Ranch I/II, and Glen Cove I/II Landscape Maintenance Districts for fiscal year 2023- 2024.
Contact: Melissa Tigbao, P.E., Public Works Director (707) 648-4433 [email protected]
B. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING
THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ON
PROPERTIES IN THE BORDONI RANCH, CARRIAGE OAKS, GARTHE
RANCH, GLEN COVE III, GLEN COVE III 2015, HUNTER RANCH III,
MARINE WORLD/FAIRGROUNDS, MARINVIEW, NORTHEAST QUADRANT,
SANDPIPER POINT, SOUTH VALLEJO BUSINESS PARK, AND TOWN &
COUNTRY II-V LANDSCAPE MAINTENANCE DISTRICTS FOR FISCAL YEAR 2023-2024
Recommendation: Hold a public hearing and adopt a resolution approving the levy and collection of assessments on properties in the Bordoni Ranch, Carriage Oaks, Garthe Ranch, Glen Cove III, Glen Cove III 2015, Hunter Ranch III, Marine World/Fairgrounds, Marinview, Northeast Quadrant, Sandpiper Point, South Vallejo Business Park, and Town & Country II-V Landscape Maintenance Districts for fiscal year 2023-2024.
Contact: Melissa Tigbao, Public Works Director (707) 648-4433 [email protected]
C. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING
THE ENGINEER'S REPORT AND ORDERING THE LEVY AND
COLLECTION OF ASSESSMENTS ON PROPERTIES IN THE
HIDDENBROOKE MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024 Recommendation: Hold a Public Hearing, receive public input, and adopt a Resolution approving the Engineer's Report and ordering the levy and collection of assessments on properties in the Hiddenbrooke Maintenance District for Fiscal Year (FY) 2023-2024.
Contact: Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]
D. ADOPT RESOLUTIONS: (1) APPROVING MASTER EQUIPMENT
LEASE/PURCHASE AGREEMENT WITH BANC OF AMERICA PUBLIC
CAPITAL CORP.; (2) AUTHORIZE THE CITY MANAGER TO PURCHASE
FLEET APPARATUS FOR THE FIRE AND PUBLIC WORKS DEPARTMENT IN AN AMOUNT NOT TO EXCEED $5,000,000, AND PROVIDE NOTICE OF INTENT TO AMEND FISCAL YEAR 2022-23 BUDGET IN THE AMOUNT OF $5,000,000
Recommendation:
1. Adopt a resolution authorizing the City Manager to (1) execute a Master Equipment Lease/Purchase Agreement in an amount not to exceed $5 million and (2) approve, authorize, and direct the execution of related documents and all acts and things necessary or proper for carrying out the transaction by the City Manager, Finance Director, or their respective delegates, and actions with respect thereto.
2. Adopt a resolution authorizing the City Manager to purchase fleet apparatus for the Fire Department in Fiscal Year 2022-23, in an amount not to exceed $5,000,000.
3. As the first in a two-step process, accept notice of intent to amend the Fiscal Year 2022-23 Fleet Replacement Budget for the purchase of the Fleet apparatus to recognize revenue and appropriate expenditure in the amount of $5,000,000.
Contact: Rekha Nayar, Finance Director, (707) 648-5433
[email protected]
Melissa Tigbao, Public Works Director, (707) 648-4433
[email protected]
E. HOLD A PUBLIC HEARING AND ADOPT RESOLUTIONS RELATING TO THE ADOPTION OF THE FY 2023-24 BUDGET AND RELATED ACTIONS Recommendation:
Hold a public hearing and take public input for the FY 2023-24 Budget, and adopt seven Resolutions as follows:
1. Resolution Adopting the FY 2023-24 Budget for the City of Vallejo, as set forth in Attachment B.
2. Resolution Adopting the FY 2023-24 Positions and Salaries as set forth in Attachment C.
3. Resolution Approving the FY 2023-24 Blue Rock Springs Golf Course Fees and Charges Schedule, as set forth in Attachment D.
4. Resolution Approving the FY 2023-24 Marina Fees and Charges Schedule, as set forth in Attachment E.
5. Resolution Authorizing the City Manager to Purchase Vehicles Scheduled and Funded for Replacement in FY 2023-24, as set forth in Attachment F.
6. Resolution Authorizing the City Manager to execute purchase orders for the vendors and amounts for FY 2023-24, as set forth in Attachment G.
7. Resolution Authorizing the amendment to the amortization schedule of Fiber Enterprise Loan, as set forth in Attachment H.
Contact: Rekha Nayar, Finance Director; (707) 648-5433
[email protected]
F. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2023-2024
AND ACCEPTING THE CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2023-2024 THROUGH 2027-2028
Recommendation: Hold a Public Hearing and adopt a Resolution approving the Capital Improvement Program for Fiscal Year (FY) 2023-2024 and accepting the Capital Improvement Program (CIP) for Fiscal Years 2023-2024 through 2027-2028.
Contact: Melissa Tigbao, P.E., Public Works Director, (707) 648-4433 [email protected]
Beth Schoenberger, Water Director, (707) 648-4307
[email protected]
G. PUBLIC HEARING AND ADOPTION OF RESOLUTION CONFIRMING AND
LEVYING ASSESSEMENTS AGAINST RESIDENTIAL AND COMMERCIAL
PROPERTIES FOR UNPAID GARBAGE BILLS
Recommendation: Conduct a public hearing and adopt a resolution confirming and levying assessments against residential and commercial properties for unpaid garbage bills.
Contact: Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]
H. CONSIDER REQUEST BY COUNCILMEMBER BREGENZER TO AGENDIZE THE ESTABLISHMENT OF A 2 PERSON AD HOC SUBCOMMITTEE OF
THE COUNCIL ON THE COLLABORATIVE REFORM EFFORTS RELATING TO THE VALLEJO POLICE DEPARTMENT (STEP 1 OF 2)
Recommendation: Consider Councilmember Bregenzer's request and direct staff to prepare and present relevant materials at a subsequent meeting Contact: Councilmember Bregenzer
[email protected]
I. CONSIDER REQUEST BY VICE MAYOR VERDER-ALIGA TO AGENDIZE DISCUSSION REGARDING THE CREATION OF A 2X2 COUNCIL
SUBCOMMITTEE WITH THE CITY OF AMERICAN CANYON REGARDING WATER ISSUES (STEP 1 OF 2)
Recommendation: Consider Vice Mayor Verder-Aliga's request and direct staff to prepare and present relevant materials at a subsequent meeting Contact: Vice Mayor Verder-Aliga
[email protected]
10. INFORMATION CALENDAR
11. CITY MANAGER’S REPORT
12. CITY ATTORNEY’S REPORT
13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
15. ADJOURNMENT
___________________________________________________________________________________________
ADDITIONAL CITY INFORMATION
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Dated: Wednesday, June 7, 2023
Robert H. McConnell, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Vallejo City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 3:45 p.m., Wednesday, June 7, 2023.
Dated: Wednesday, June 7, 2023
Dawn G. Abrahamson, City Clerk