Regular City Council Meeting Minutes
July 11, 2023
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VALLEJO
VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
JULY 11, 2023
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 7:26 p.m.
2. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Bregenzer, Loera-Diaz, Matulac, and Palmares
Absent: None
Staff present: Assistant City Manager Hayes, City Attorney Nebb and City Clerk Abrahamson
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
City Attorney Nebb reported Council provided direction to legal counsel with respect to Closed Session Item 3A and provided direction to staff with respect to Closed Session Item 3B.
5. PRESENTATIONS AND COMMENDATIONS – None.
6. FIRST COMMUNITY FORUM
Speakers: Valentino Hicks, Doug Darling, Leonard Basoco, Jimmy Genn, Patricia Lofas-Rentschler, and Kevin Schoonhoven.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: Daniel Boone and James Ducharme (Consent 8E)
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt the Agenda and the Consent Calendar with the removal of Items 8D and 8E making them Items 8.1 and 8.2.
A. APPROVAL OF MINUTES
Recommendation: Approval of minutes for the special meetings of June 5, 6, 20 and 26 and the special and regular meetings of June 27, 2023 Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 DocuSign Envelope ID: 23042D08-9354-460A-ACEB-D675D18D3B5C Regular City Council Meeting Minutes
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[email protected]
Action: approved minutes.
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: Waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
C. ADOPT A RESOLUTION ACCEPTING THE BOARD OF STATE AND
COMMUNITY CORRECTIONS (BSCC) PROPOSITION 64 PROGRAM
GRANT AND PROVIDING NOTICE OF INTENT TO AMEND THE 2023-2024 FISCAL YEAR BUDGET IN THE AMOUNT OF $1,424,000
Recommendation: Adopt a resolution accepting a five-year BSCC Proposition 64 grant award totaling $1,424,000 and providing notice of intent to amend the Fiscal Year 2023-24 general fund budget for the BSCC Proposition 64 grant to recognize revenue and appropriate expenditures in the amount of $1,424,000.
Contact: Terrance Davis, Assistant City Manager (707) 648-4301 [email protected]
Action: adopt Resolution No. 23-118 N.C. with a correction to the fund listed in the recommendation on the agenda and in the staff report and as outlined in a memo to the City Council. The general fund budget is not associated with this grant.
D. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH
SUITE TREATMENTS, INC. FOR SPECIALIZED EVENT PLANNING
SERVICES FOR TWO YEARS, WITH THREE OPTIONAL 1-YEAR
EXTENSIONS, IN AN AMOUNT NOT TO EXCEED $200,000
Recommendation: Adopt a resolution authorizing the City Manager to execute a Consultant and Professional Services Agreement with Suite Treatments, Inc. for specialized event planning services for two years, with three optional 1-year extensions, in an amount not to exceed $200,000
Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Arriola.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Jacque Barsotti (Suite Treatments, Inc. CEO) introduced Suite Treatments, DocuSign Envelope ID: 23042D08-9354-460A-ACEB-D675D18D3B5C Regular City Council Meeting Minutes
July 11, 2023
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provided background information, and discussed the types of event planning services they provide and will provide as part of the contract.
Another question and answer period followed with Council comments.
Speakers: Anne Carr and Jameelah Hanif.
Action: Moved by Councilmember Arriola to continue this item to the first meeting in October.
Following another round of questions and answers and Council comments, an alternate motion was made by Mayor McConnell, which carried to adopt Resolution No. 23-119 N.C., a resolution authorizing the City Manager to execute a Consultant and Professional Services Agreement with Suite Treatments, Inc. for specialized event planning services for two years, with three optional 1-year extensions, in an amount not to exceed $200,000 and to incorporate in the contract to Attachment 1, Exhibit A, Paragraph A edits to make the paragraph internally consistent and to include and make clear the contract scope includes providing assistance to other event organizers. (Noes:
Verder-Aliga and Arriola).
E. PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2023-2024 BUDGET IN THE AMOUNT OF $2,559,656
Recommendation: Provide notice of intent to amend the Fiscal Year 2023-2024 Budget by $2,559,656.
Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
Action: item was removed from the Consent Calendar.
Assistant City Manager Hayes addressed questions raised by the speakers.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to provide notice of intent to amend the Fiscal Year 2023-2024 Budget by $2,559,656.
9. ACTION CALENDAR
A. ADOPT RESOLUTION MAKING APPOINTMENTS TO CIVIL SERVICE,
HOUSING & COMMUNITY DEVELOPMENT, PLANNING AND SISTER CITY COMMISSIONS, COMMISSION ON CULTURE + ARTS, AND THE DESIGN
REVIEW BOARD
Recommendation: Adopt a Resolution making appointments to the following commissions:
1. 1 appointment to the Civil Service Commission
2. 1 appointment to the Commission on Culture + Arts
3. 1 appointment to the Design Review Board
4. 3 appointments to the Housing & Community Development Commission
5. 2 appointments to the Planning Commission
6. 4 appointments to the Sister City Commission
Contact: Dawn G. Abrahamson, City Clerk (707) 648-4527
DocuSign Envelope ID: 23042D08-9354-460A-ACEB-D675D18D3B5C Regular City Council Meeting Minutes
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[email protected]
The City Council went through an applicant nomination process for appointments.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 23-120 N.C., a resolution making the following appointments:
Civil Service Commission: Leslie Janik for a term to expire 6/30/27.
Commission on Culture + Arts: Sara Anders for a term to expire 12/31/23.
Design Review Board: Michael Eli for a term to expire 6/30/27 Housing & Community Development Commission: Jose (Joey) Carrizales, S.
Bre Jackson and Tonia Lediju for terms expiring 6/30/27 Planning Commission:Tara Beasley Stansberry and Anthony Taylor for terms expiring 6/30/27
Sister City Commission: Emma del Rosario, Paul Ligda, Norma Placido, and Yajaira Rubio Machado for terms expiring 6/30/27
The meeting recessed at 9:24 p.m. and reconvened at 9:33 p.m.
B. ADOPT A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR THE ACTIVE TRANSPORTATION PROGRAM (ATP) BAY TRAIL / VINE TRAIL GAP CLOSURE PROJECT (PW9802) AFTER FINDING THE
PROJECT EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES
SECTION 15301(c) AND AUTHORIZING THE CITY MANAGER TO AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $10,497,660.40 TO AZUL WORKS, INC., IN ACCORDANCE WITH THE APPROVED PLANS AND
SPECIFICATIONS
Recommendation: Adopt a Resolution approving the project plans and specifications for the Active Transportation Program (ATP) Bay Trail/Vine Trail Gap Closure Project after finding the Project exempt from environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15301(c) and authorizing the City Manager to award a construction contract in the amount of $10,497,660.40 to Azul Works, Inc., in accordance with the approved plans and specifications.
Contact: Melissa Tigbao P.E., Public Works Director, (707) 648-4433 [email protected]
Assistant Public Works Director/City Engineer Sequeira outlined the recommendation, defined the project, provided background information, project advertisement, and bid information, summarized the project funding, and concluded the presentation by identifying project stakeholders.
Speakers: Anne Carr and Vice Mayor Verder-Aliga read Shawn Casey- White’s(Director of Napa Valley Vine Trail Coalition) comments into the record.
Staff responded to questions from Councilmembers. Councilmembers provided DocuSign Envelope ID: 23042D08-9354-460A-ACEB-D675D18D3B5C Regular City Council Meeting Minutes
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comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 23-121 N.C.
C. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT WITH SP PLUS CORPORATION IN THE AMOUNT OF
$1,177,625 FOR PARKING MANAGEMENT SERVICES
Recommendation: Adopt a Resolution authorizing the City Manager to execute a contract with SP Plus Corporation, in the amount of $1,177,625, to deliver management services in support of Parking Enterprise operations.
Contact: Melissa Tigbao, PE, Public Works Director, (707) 648-4433 [email protected]
Transportation Manager Helmbrecht reviewed the staff report and outlined the recommendation.
Staff responded to questions from Councilmembers.
Speakers: Paula Conley and Anne Carr.
Another question and answer period followed. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 23-122 N.C. as revised to include directing staff to bring back a report in 6 months and after 12 months of revenues and expenditures relating to the Agreement as well as a 6 month report on camera repair/installation and vandalism statistics (Abstain – Councilmember Arriola. Abstention was cast as an aye vote pursuant to Vallejo Municipal Code Section 2.02.680(c)).
D. CONSIDER AND APPROVE OR AMEND THE GOALS AND WORK PLAN OF
THE COMMISSION ON CULTURE AND THE ARTS FOR FISCAL YEAR
2023-2024
Recommendation: Approve the goals and work plan of the Commission on Culture and the Arts for fiscal year 2023-24.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Economic Director Nimon provided introductory comments.
Senior Community Development Analyst Taylor reviewed the purpose of the Commission, discussed the grants and giving funding program, support and partnerships, community engagement, and reviewed the Arts and Culture and Community Health policies and actions and funding.
Commissioner Vidor provided comment.
Staff and Commissioner Vidor responded to questions from Councilmembers.
DocuSign Envelope ID: 23042D08-9354-460A-ACEB-D675D18D3B5C Regular City Council Meeting Minutes
July 11, 2023
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Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to approve the goals and work plan of the Commission for FY 2023-24.
E. ADOPTION OF A COUNCIL POLICY TO GOVERN THE CRITERIA AND
PROCESS FOR HONORARY STREET SIGN DESIGNATIONS, A POLICY TO
GOVERN THE ISSUANCE OF CEREMONIAL DOCUMENTS, AND A POLICY
FOR PROVIDING A KEY TO THE CITY
Recommendation: Adopt a resolution adopting three City Council policies that:
1. Establishes a standard set of criteria for processing Honorary Street Sign Designation of City streets in the City of Vallejo
2. Establishes a standard set of criteria for issuance of Ceremonial Documents in the City of Vallejo
3. Establishes a standard set of criteria for providing Key to the City in the City of Vallejo
Contact: Michael Malone, City Manager
(707) 648-4308; [email protected]
Assistant to the City Manager Peterson outlined the proposed Council policies and the purpose, and individually reviewed the proposed Honorary Street Sign Designation policy, Policy and Procedure for Issuance of Ceremonial Documents, and the Policy and Procedure for issuance of key to the City and concluded the presentation by discussing how the policies will be processed and brought forward to the City Council for approval.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 12-123 N.C.
10. INFORMATION CALENDAR – None.
11. CITY MANAGER’S REPORT
Assistant City Manager Hayes informed the Council and community Vallejo was awarded a $150,000 MTC Grant for the Downtown Waterfront and Parking Plan, received a $1.5 district request for funding with the assistance of Assemblymember Wilson for the repair of seawall at the Marina, and provided information on cooling centers for the upcoming hot weather weekend.
12. CITY ATTORNEY’S REPORT – None.
13. COMMUNITY FORUM
Speakers: Paula Conley, Daniel Boone, George Wu, Sherianne Grimm, Chris P., DocuSign Envelope ID: 23042D08-9354-460A-ACEB-D675D18D3B5C Regular City Council Meeting Minutes
July 11, 2023
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Susan Nichols, and Anne Carr.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
Councilmembers reported on various community events and meetings attended.
15. ADJOURNMENT
The meeting adjourned at 12:21 a.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON
CITY CLERK
DocuSign Envelope ID: 23042D08-9354-460A-ACEB-D675D18D3B5C