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Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
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VALLEJO CITY COUNCIL
REGULAR MEETING – 7:00 PM
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
SEPTEMBER 12, 2023
NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom.
City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.
PUBLIC COMMENT: Members of the Public may provide public comments during the City Council Meeting in person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833.
For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City website: www.cityofvallejo.net/Streaming • Join the Zoom webinar:https://ZoomRegular.Cityofvallejo.net
Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. PRESENTATIONS AND COMMENDATIONS
A. PRESENTATION OF A PROCLAMATION HONORING PUBLIC SCHOOLS WEEK
6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special meetings of August 29, 2023
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH LIND
MARINE, LLC FOR VESSEL TOWING AND DISPOSAL SERVICES TO
INCREASE THE MAXIMUM AMOUNT OF THE CONTRACT TO $750,000
AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving the First Amendment to the Consultant and Professional Services Agreement with Lind Marine, LLC to increase the maximum amount of the contract to $750,000 and authorizing the City Manager to execute same.
Contact: Melissa Tigbao P.E.,Public Works Director, (707) 648-4433 [email protected]
D. CITY TREASURER’S INVESTMENT REPORT
Recommendation: Accept the City Treasurer’s Investment Report for the quarter ended June 30, 2023
Contact: Rekha Nayar, Finance Director, (707) 648-4592
[email protected]
E. ADOPT A RESOLUTION AWARDING DESIGN PROFESSIONAL
SERVICES AGREEMENTS IN THE AMOUNT OF $800,000 EACH TO: 1) FEHR & PEERS, 2) INTERWEST CONSULTING GROUP, INC., 3)
KIMLEY-HORN AND ASSOCIATES, INC., 4) TJKM TRANSPORTATION CONSULTANTS, AND 5) W-TRANS TO PROVIDE FEDERAL TRAFFIC
ENGINEERING SERVICES AND AUTHORIZING THE CITY MANAGER
TO EXECUTE SAME
Recommendation: Adopt a resolution awarding design professional services agreements in the amount of $800,000 each to: 1) Fehr & Peers, 2) Interwest Consulting Group, Inc., 3) Kimley-Horn and Associates, Inc., 4) TJKM Transportation Consultants, and 5) W-Trans to provide on-call federal traffic engineering services and authorizing the City Manager to execute same.
Contact: Melissa Tigbao, PE, Public Work Director, 707-648-4433 [email protected]
F. ADOPT A RESOLUTION APPROVING SEPARATE ON-CALL
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENTS WITH
ALISTO ENGINEERING GROUP, GEOCON CONSULTANTS, INC.,
MILLENIUM CONSULTING ASSOCIATES, NINYO & MOORE
GEOTECHNICAL AND ENVIRONMENTAL SCIENCES CONSULTANTS,
AND TERRACON CONSULTANTS, INC. FOR HAZARDOUS MATERIALS
SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $500,000 EACH
Recommendation: Adopt a resolution approving separate on-call consultant and professional services agreements with Alisto Engineering Group, Geocon Consultants, Inc., Millennium Consulting Associates, Ninyo & Moore Geotechnical and Environmental Sciences Consultants (Ninyo & Moore), and Terracon Consultants, Inc. for hazardous materials services and authorize the City Manager to execute the same in an amount not to exceed $500,000 each.
Contact: Melissa Tigbao, P.E., Public Works Director, 707-648-4433 [email protected]
G. ADOPT A RESOLUTION AWARDING DESIGN PROFESSIONAL SERVICES AGREEMENTS IN THE AMOUNT OF $500,000 EACH TO: 1) ADVANCE DESIGN CONSULTANTS, INC., 2) INTERACTIVE RESOURCES, INC., 3) LCA ARCHITECTS, INC., AND 4) TECTONICS TO PROVIDE ON-CALL
ARCHITECTURAL DESIGN SERVICES AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution awarding design professional services agreements in the amount of $500,000 each to: 1) Advance Design Consultants, Inc., 2) Interactive Resources, Inc., 3) LCA Architects, Inc., and 4) TECTONICS to provide on-call architectural design services and authorizing the City Manager to execute same.
Contact: Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
H. ADOPT A RESOLUTION AWARDING DESIGN PROFESSIONAL SERVICES
AGREEMENTS TO IMEG CORPORATION, MARK THOMAS & COMPANY,
INC., AND ZFA STRUCTURAL ENGINEERS FOR STRUCTURAL
ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $500,000 EACH
AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution awarding separate design professional services agreements with three consulting firms, IMEG, Mark Thomas & Company, Inc., and ZFA Structural Engineers, to provide on-call structural engineering services, and authorizing the City Manager to execute the same in an amount not to exceed $500,000 each.
Contact: Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
I. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE
JANITORIAL SERVICES AGREEMENT WITH UNIVERSAL BUILDING
SERVICES TO INCREASE THE CONTRACT AMOUNT FROM $2,250,000 TO $2,625,000, AND ADD LANGUAGE TO THE SCOPE OF WORK
Recommendation: Adopt a resolution authorizing the City Manager to execute a First Amendment to the Janitorial Services Agreement with Universal Building Services (UBS) to increase the not-to-exceed amount to $2,625,000, and add language to the Scope of Work regarding the use of recycled-content paper products.
Contact: Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
J. ADOPT A RESOLUTION ACCEPTING THE OFFICER WELLNESS AND
MENTAL HEALTH GRANT AWARD FROM THE BOARD OF STATE AND
COMMUNITY CORRECTIONS AND NOTICING INTENT TO AMEND FISCAL YEAR 2023-24 BUDGET IN THE AMOUNT OF $61,783.27
Recommendation:
1. Adopt a Resolution accepting the Officer Wellness and Mental Health Grant Program award totaling $61,783.27 from the Board of State and Community Corrections.
2. As the first in a two-step process, accept notice of intent to amend the Fiscal Year 2023/2024 Officer Wellness and Mental Health Grant Program General Fund budget to recognize revenue and appropriate expenditure in the amount of $61,784.
Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
K. ADOPT A RESOLUTION REJECTING ALL BIDS FOR THE PEDESTRIAN CROSSING IMPROVEMENTS PROJECT (PW9736) AND DIRECTING STAFF
TO REBID THE PROJECT
Recommendation: Adopt a Resolution rejecting all bids for the Pedestrian Crossing Improvements Project (PW9736) and directing staff to rebid the project.
Contact: Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]
L. ADOPT A RESOLUTION APPROVING A COOPERATIVE AGREEMENT WITH CALTRANS IN THE AMOUNT OF $175,000 TO PROVIDE PROJECT
INITIATION DOCUMENT (PID)SERVICES FOR THE VALLEJO BLUFF
TRAIL PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a cooperative agreement with Caltrans in the amount of $175,000 to provide Project Initiation Document (PID) services for the Vallejo Bluff Trail project and authorizing the City Manager to execute same.
Contact: Melissa Tigbao, PE, Public Works Director, (707) 648-4433 [email protected]
M. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY
FOR A COMMUNITY RESILIENCE CENTER PLANNING GRANT FROM THE
CALIFORNIA STRATEGIC GROWTH COUNCIL
Recommendation: Adopt a resolution authorizing the City Manager to submit an application from the City of Vallejo to the California Strategic Growth Council for the Community Resiliency Program.
Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
N. ADOPT A RESOLUTION APPROVING A 120-DAY EXTENSION TO LESSEE, YOCHE DE
HE WINTUN NATION, DUE DILIGENCE PERIOD (WITH A POTENTIAL ADDITIONAL 60-DAY EXTENSION) PURSUANT TO SECTION 3.3 OF THE LEASE AGREEMENT FOR 285 MARE ISLAND WAY, FINDING THE ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15306 INFORMATION GATHERING AND SECTION 15309 INSPECTIONS,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a 120-day extension to Lessee’s due diligence period pursuant to Section 3.3 of the Lease Agreement for 285 Mare Island Way, finding the action exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15306 Information Gathering and 15309 Inspections, and authorizing the City Manager to execute same.
Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
Michal Nimon, Economic Development Director (707) 648-4109 [email protected]
O. ADOPT A RESOLUTION APPROVING A CONTRACT WITH SMART FIBER NETWORK IN AN AMOUNT NOT TO EXCEED $153,537.33 TO INSTALL
PUBLIC WI-FI IN VALLEJO DOWNTOWN, WATERFRONT & FERRY
BUILDING, BLUE ROCK SPRINGS PARK, AND DAN FOLEY PARK, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution authorizing the City Manager to execute a contract with Smart Fiber Network in an amount not to exceed $153,537.33 to install public wi-fi in Vallejo Downtown, Waterfront & Ferry building, Blue Rock Springs Park, and Dan Foley Park.
Contact: Naveed Ashraf, Chief Innovation Officer & IT Director (707) 648-5200 [email protected]
9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.
A. CONSIDERATION OF STAFF RECOMMENDATIONS ON FUNDING
ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) STATE AND
LOCAL FISCAL RECOVERY FUNDS (SLFRF) AND PROVIDE NOTICE OF INTENT TO AMEND THE BUDGET (STEP 1)
Recommendation:
1. Receive a presentation regarding the American Rescue Plan Act and consider staff recommendations on the reallocation of ARPA State and Local Fiscal Recovery Funds
2. Provide notice to amend FY 2023-24 budget related to ARPA State and Local Fiscal Recovery Funds
Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
Terrance Davis, Assistant City Manager, (707) 648-4577
[email protected]
B. UPDATE ON ACTIONS TAKEN AND CONFIRMATION OF THE CONTINUED
EXISTANCE OF THE CONDITIONS LEADING TO THE DECLARATION OF A
STATE OF LOCAL EMERGENCY RELATING TO PUBLIC SAFETY
STAFFING
Recommendation: Receive the update and confirm the continued existence of the conditions leading to the declaration of a state of local emergency.
Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
C. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE
DESIGN PROFESSIONAL SERVICES AGREEMENT WITH INDIGO
HAMMOND + PLAYLE ARCHITECTS, LLP TO: 1) INCREASE THE
CONTRACT AMOUNT BY $2,671,765 TO A MAXIMUM NOT TO EXCEED AMOUNT OF $5,634,700; 2) MODIFY THE SCOPE OF WORK TO INCLUDE ADDITIONAL DESIGN SERVICES FOR A NEW POLICE FACILITY AT 111 AMADOR STREET; AND 3) EXTEND THE TERM BY ONE YEAR, WITH
TWO ONE-YEAR OPTIONS TO EXTEND, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a First Amendment to the Design Professional Services Agreement with Indigo Hammond + Playle Architects, LLP to: 1) increase the contract amount by $2,671,765 to a maximum not to exceed amount of $5,634,700; 2) modify the Scope of Work to include additional design services for a new police facility at 111 Amador Street; and 3) extend the term by one year, with two one-year options to extend, and authorizing the City Manager to execute same.
Contact: Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
D. APPROVE FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT
AGREEMENT
Recommendation: Adopt a resolution approving an amendment to the Employment Agreement for City Manager, Michael Malone.
Contact: Stephanie Sifuentes, Human Resources Director
[email protected]
10. INFORMATION CALENDAR
11. CITY MANAGER’S REPORT
12. CITY ATTORNEY’S REPORT
13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
15. ADJOURNMENT
___________________________________________________________________________________________
ADDITIONAL CITY INFORMATION
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Dated: Wednesday, September 6, 2023
Robert H. McConnell, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Vallejo City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 10:00 a.m., Wednesday, September 6, 2023.
Dated: Wednesday, September 6, 2023
Dawn G. Abrahamson, City Clerk