Vallejo City Council
September 12, 2023

• Number of Officers Working Patrol: 32

Recruitment & Retention Update:
• Contract Negotiations with VPOA in progress
• Exploring recruitment and retention bonuses
• Drafting RFP for police recruitment marketing agencies • Analysis of Exit Interviews in progress

Police Facilities Update:
• The Dispatch Center is anticipated to be moved (TBD). • Dispatch locations previously evaluated as alternatives include the Solano County Courthouse, Mare Island Fire Admin Building, Fairfield EOC, Contra Costa County • Police Headquarters will be torn down and rebuilt at the Amador location per the Council's direction • Police building locations previously evaluated include 400 Mare Island and Library on Santa Clara Street
• Need to locate a site to construct a new Corporation Yard

Outside Agency Assistance:
• City staff are identifying law enforcement agencies to assist with staffing • Department is exploring different staffing models to be implemented in the event outside assistance is ultimately obtained.

Emergency Conditions Remain:

As stated above on July 23, 2023, the City Council adopted a proclamation declaring a state of local emergency pursuant to Government Code Section 8550 et. seq.

Pursuant to California Government Code Section 8630(c) the City Council is required to review the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency.

Based upon the continuing staffing conditions outlined above, the state of local emergency continues to exist at this time.

FISCAL IMPACT
There is no immediate financial impact associated with this item. Any potential impact will be brought back to City Council with related costs.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable Date: September 12, 2023
Subject: UPDATE ON ACTIONS TAKEN AND CONFIRMATION OF THE CONTINUED

EXISTANCE OF THE CONDITIONS LEADING TO THE DECLARATION OF A

STATE OF LOCAL EMERGENCY RELATING TO PUBLIC SAFETY STAFFING

indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS
None

CONTACT
Jason Ta, Interim Chief of Police (707) 648-4540
[email protected]

ACTION ITEM 9.C.

DATE: September 12, 2023
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH INDIGO HAMMOND + PLAYLE ARCHITECTS, LLP TO: 1) INCREASE THE CONTRACT AMOUNT BY $2,671,765 TO A MAXIMUM NOT TO EXCEED AMOUNT OF $5,634,700; 2) MODIFY THE SCOPE OF

WORK TO INCLUDE ADDITIONAL DESIGN SERVICES FOR A NEW POLICE FACILITY AT 111 AMADOR STREET; AND 3) EXTEND THE TERM BY ONE YEAR, WITH TWO

ONE-YEAR OPTIONS TO EXTEND, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME

RECOMMENDATION
Adopt a resolution approving a First Amendment to the Design Professional Services Agreement with Indigo Hammond + Playle Architects, LLP to: 1) increase the contract amount by $2,671,765 to a maximum not to exceed amount of $5,634,700; 2) modify the Scope of Work to include additional design services for a new police facility at 111 Amador Street; and 3) extend the term by one year, with two one-year options to extend, and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
The original agreement was for Indigo Hammond + Playle Architects to assist the City with final renovation cost estimates and the development of bid ready construction documents for the Police Department Headquarters to be relocated to 400 Mare Island Way. As the current direction is to make the necessary renovations that will allow for the Police Headquarters to remain at 111 Amador Street, the scope of work, not to exceed limit, and term of the agreement must be amended to cover the new work required for this location.

BACKGROUND AND DISCUSSION
In 2018, the City of Vallejo began efforts to move police operations to 400 Mare Island Way and released an RFP for architectural design services in 2019. On February 25, 2020, the City Council authorized a design professional services agreement with Indigo Hammond + Playle Architects for $2,962,935 over the life of the agreement. Subsequently, on April 11, 2023, the City Council gave staff new directions to pursue the design and construction of a new police station located at 111 Amador Street. In order for Indigo Hammond + Playle Architects to continue work, the scope must be adjusted to include the services at 111 Amador Street.

As of the beginning of August 2023, $991,400 has been spent or is encumbered in relation to this contract (20- PW177), which is due to expire on December 31, 2023. The remaining approximately $1,971,535 will not sufficiently cover the cost of services for the modified scope of work, which is estimated to be $4,643,300.

There is a need to increase the contract by $2,671,765, which will raise the maximum not to exceed amount to $5,634,700. Additionally, the term will need to be extended to ensure sufficient time to complete the work.

Staff recommends approving the First Amendment to the Design Professional Services Agreement with Indigo Hammond + Playle Architects to: 1) increase the contract amount to $5,634,700; 2) modify the scope of work to include design services for 111 Amador Street; and 3) extend the term of the agreement to December 31,

Date: September 12, 2023
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH INDIGO HAMMOND + PLAYLE ARCHITECTS, LLP TO: 1) INCREASE THE CONTRACT AMOUNT BY $2,671,765 TO A MAXIMUM NOT TO EXCEED AMOUNT OF $5,634,700; 2) MODIFY THE SCOPE

OF WORK TO INCLUDE ADDITIONAL DESIGN SERVICES FOR A NEW POLICE FACILITY AT 111 AMADOR STREET; AND 3) EXTEND THE TERM BY ONE YEAR,

WITH TWO ONE-YEAR OPTIONS TO EXTEND, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME

2024, with two additional one-year options to extend.

FISCAL IMPACT
The proposed recommendation is to amend the agreement with Indigo Hammond + Playle Architects, LLP, for an amount not to exceed $5,634,700. Due to current funding availability, the agreement has been divided into three different phases:
• Phase 1 – Preliminary Design (through 35% design completion, Schematic Design) • Phase 2 – Final Design (65% Plans, Specification, and Estimate (PS& E), 95% PS&E, 100% Submittal and Permit)
• Phase 3- Bidding and Construction Support

The agreement stipulates that the architect will not proceed with each phase without receiving a written task order or authorization from the City.

If the City Council approves the proposed action, the first amendment will be for a maximum contract amount not to exceed $5,634,700, with the costs of estimated work from the modified scope ($4,643,300) allocated as follows:

Phase 1 – $1,653,300
Phase 2 – $1,998,200
Phase 3 – $ 991,800

Funding for this agreement will come from capital improvement project PW9818, which is currently funded for Phase 1.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. RESO 1st Amend - Indigo_CAO Stamp

2. Indigo - First Amendment to Agreement 20-PW177_LZ (002)

3. 20-PW177 INDIGO HAMMOND + PLAYLE ARCHITECTS Design Professional Services Agreement

CONTACT
Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]

RESOLUTION NO. 23-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE FIRST

AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH INDIGO HAMMOND + PLAYLE ARCHITECTS, LLP TO: 1) MODIFY THE SCOPE OF WORK TO INCLUDE ADDITIONAL DESIGN SERVICES FOR A NEW POLICE FACILITY AT 111 AMADOR STREET; 2) INCREASE THE CONTRACT AMOUNT BY $2,671,765 TO A MAXIMUM NOT TO EXCEED $5,634,700; AND 3) EXTEND THE TERM OF THE AGREEMENT BY ONE YEAR,

WITH TWO ONE-YEAR OPTIONS TO EXTEND, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE FIRST AMENDMENT
WHEREAS, on February 25, 2020, the City Council approved a Design Professional Services Agreement with Indigo Hammond + Playle Architects, LLP to design a new police facility at 400 Mare Island Way for a total not to exceed amount of $2,962,935 (“Agreement”); and WHEREAS, the scope of services for the Agreement needs to be modified to adjust services to the 111 Amador location; and
WHEREAS, the Agreement’s remaining balance of approximately $1,971,535 is insufficient to cover the cost of the additional services, which are estimated at $4,643,300; and WHEREAS, the Design Professional estimates it will need an additional year to ensure sufficient time to complete the services.

NOW, THEREFORE BE IT RESOLVED that the First Amendment to the Design Professional Services Agreement between the City of Vallejo and Indigo Hammond + Playle Architects, LLP to modify the scope of work to include design services for a new police facility at 111 Amador Street, increase the contract amount by $2,671,765 to a maximum not to exceed $5,634,700, and extend the term of the agreement by one year to expire on December 31, 2024, with two one-year options to extend is hereby approved.

BE IT FURTHER RESOLVED that the City Manager or his designee is hereby authorized to execute said First Amendment.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on September 12, 2023, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN
ATTEST

ROBERT H. MCCONNELL, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK

First Amendment to Agreement 20-PW177 – Indigo Hammond + Playle Architects Page 1 of 23

FIRST AMENDMENT TO THE

DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN

CITY OF VALLEJO
AND
INDIGO HAMMOND + PLAYLE ARCHITECTS, LLP

This First Amendment to the Design Professional Services Agreement made and entered into on February 26, 20 20, hereinafter referr ed to as “Agreement”, between Indigo Hammond + Playle Architect, LLP, therein referred to as “Design Professional”, and the City of Vallejo, a municipal corporation, therein referred t o as City, is made and entered into on this 13th day of September 2024.

Design Professional and City do mutually agree as follows:

1. Amendment to Scope of Services. Attachment 1 to Exhibit A, “Scope of Services,” is hereby replaced in its entirety with the new Attachment 1 attached hereto.

2. Amendment to Section 1.A of Exhibit B “ Compensation.” Section 1.A of Exhibit B to the Agreement is hereby amended to read as follows:

“A. Services: City agrees to pay Design Professional, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expense, for a total not to exceed Five Million Six Hundred Thirty - Four Thousand Seven Hundred Dollars and Zero Cents [$5,634,700].

Design Professional shall notify City in writing no later than thirty (30) days prior to the estimated date when Design Professional will have billed City the maximum payment amount permitted under this Agreeme nt, and Design Professional shall provide City with an estimate of the additional compensation required to complete the project.”

2. Amendment to Section 2 of Exhibit B, “Compensation.” Section 2 of Exhibit B to the Agreement is hereby amended to read as follows:

“2. Appropriate Billable Hourly Rates for Services and Additional Services.

Design Professional’s billable hourly rates are as follows:

Principle Architect $280
Architect $235
Senior Designer $205
Designer/ Drafter-Level 2 $168
Designer/ Drafter-Level 1 $148
Clerical $120

First Amendment to Agreement 20-PW177 – Indigo Hammond + Playle Architects Page 2 of 23

Rate Increases: Upon approval of City, Design Professional shall be permitted to increase rates to adjust for cost-of-living wage increases at the beginning of the fiscal year or as agreed upon by City and Design Professional. No price increases may be implemented without prior written approval of City. Requests for price increases must be made a minimum of ninety (90) days prior to the proposed effective date of the rate increase. To request a price increase, Design professional must submit a letter with an itemized list showing revised prices by line item. If City approves the price increase, Design Professional shall be notified in writing, no price increase will be effective until Design Professional receives this notice.”

3. Amendment of Exhibit B Attachment 1. Attachment 1 to Exhibit B, “Compensation” is hereby replaced in its entirety with the new Attachment 1 attached hereto.

4. Amendment to Term. Section 16 of the Agreement, “Term,” is hereby amended to read in its entirety as follows:

“16.Term. The term of this Agreement shall commence February 26, 2020, and shall continue in full force and effect until December 31, 2024.

City shall, at its discretion, have the right to extend the term of this agreement, in intervals of one year, by written notice to Design Professional. The total duration of this Agreement, including the exercise of any options under this section, shall not extend past December 31, 2026.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Design Professional agrees to terminate any services supplied to City of Vallejo under this Agreement and relieve City of any further obligation therefore.”

5. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amende d or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Design Professional shall perform all duties, obligations and conditions required under the Agreement.

6. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Contract, the provisions of this First Amendment shall control in all respects.

7. Ambiguities. The parties have each carefully reviewed this First Amendment and

First Amendment to Agreement 20-PW177 – Indigo Hammond + Playle Architects Page 3 of 23 have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

8. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

9. Authority. The person signing this First Amendment for Design Professional hereby represents and warrants that he or she i s fully authorized to sign this First Amendment on behalf of Design Professional.

(SIGNATURES ARE ON THE FOLLOWING PAGE)

First Amendment to Agreement 20-PW177 – Indigo Hammond + Playle Architects Page 4 of 23 IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

Indigo Hammond + Playle Architects,
LLP,
a limited liability partnership

BY:

BRUCE PLAYLE
Partner

DATE:

(City Seal)

CITY OF VALLEJO,
a municipal corporation

BY:

MICHAEL MALONE
City Manager

DATE:

ATTEST:

DAWN G. ABRAHAMSON
City Clerk

APPROVED AS TO CONTENT:

MELISSA TIGBAO
Public Works Director

APPROVED AS TO FORM:

VERONICA A. F. NEBB
City Attorney

APPROVED AS TO INSURANCE:

ARMOND SARKIS
Risk Manager

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ATTACHMENT 1 TO EXHIBIT A

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Project Fee Estimation
Vallejo Police Headquarters Project, Indigo Hammond + Playle Architects, LLP, April 27, 2023 page 1 of 2 Scope of Work, Tasks Est. Hours Avg. Rate Cost Est. Hours Avg. Rate Cost Est. Hours Avg. Rate Cost Est. Hours Avg. Rate Cost Est. Hours Avg. Rate Cost Est. Hours Avg. Rate Cost Est. Hours Avg. Rate Cost Est. Hours Avg. Rate Cost (hrs.) ($/hr.) ($) (hrs.) ($/hr.) ($) (hrs.) ($/hr.) ($) (hrs.) ($/hr.) ($) (hrs.) ($/hr.) ($) (hrs.) ($/hr.) ($) (hrs.) ($/hr.) ($) (hrs.) ($/hr.) ($) A. PRELIMINARY DESIGN (THRU 35% PS&E)
Schematic Design $0
1 Review all available documents, advise City of additional documentation required. 62 $225 $13,950 4 $180 $720 0 $200 $0 16 $225 $3,600 12 $200 $2,400 0 $200 $0 24 $180 $4,320 16 $180 $2,880 2 Review existing building plans, field reconnaisance and prepare limited CAD base plans of existing site w/bldg footprints. 44 $225 $9,900 4 $180 $720 0 $200 $0 20 $225 $4,500 0 $200 $0 16 $200 $3,200 6 $180 $1,080 32 $180 $5,760 3 Site studies: prepare topo & utility survey. 24 $225 $5,400 0 $180 $0 0 $200 $0 116 $225 $26,100 0 $200 $0 0 $200 $0 8 $180 $1,440 2 $180 $360 4 Conduct interview with Chief of Police, tour existing (1 meeting). 32 $240 $7,680 0 $180 $0 0 $200 $0 0 $225 $0 0 $200 $0 8 $200 $1,600 8 $180 $1,440 8 $195 $1,560 5 Conduct kick-off meeting with Facility Committee (1 meeting). 32 $240 $7,680 0 $180 $0 0 $200 $0 8 $225 $1,800 0 $200 $0 8 $200 $1,600 0 $180 $0 8 $195 $1,560 6 Prepare new Space Summary Table which updates and condenses information from the prior Space Program. 48 $225 $10,800 0 $180 $0 0 $200 $0 0 $225 $0 0 $200 $0 5 $200 $1,000 $180 $0 0 $100 $0 7 Prepare two Site Layout Alternatives, meet with Facility Committee to identify Preferred Alternative (1 meeting). 88 $225 $19,800 16 $180 $2,880 0 $200 $0 4 $225 $900 160 $200 $32,000 16 $200 $3,200 82 $180 $14,760 80 $180 $14,400 8 Site studies: prepare geotech investigation & report, geologic hazard study, review arborist report. 12 $225 $2,700 8 $180 $1,440 372 $200 $74,400 0 $225 $0 8 $200 $1,600 0 $200 $0 0 $180 $0 2 $180 $360 9 Using Preferred Alternative, prepare Schematic Design docs, meet with Facility Committee for approval (1 meeting). 610 $240 $146,400 72 $180 $12,960 0 $200 $0 100 $225 $22,500 160 $200 $32,000 0 $200 $0 8 $180 $1,440 280 $180 $50,400

9.5 Present Schematic Design to Planning Commission for review and approval, incl preparation (1 meeting). 48 $240 $11,520 0 $180 $0 0 $200 $0 0 $225 $0 0 $200 $0 0 $200 $0 0 $180 $1,440 8 $195 $1,560 10 Meeting with Facility Committee, receive approval of Schematic Design documents, any conditions (1 meeting). 24 $240 $5,760 0 $180 $0 0 $200 $0 8 $225 $1,800 8 $200 $1,600 0 $200 $0 8 $180 $1,440 8 $195 $1,560 Design Development (35% PS&E) $0
1 Upon approval of the Schematic Design by the City, proceed with Design Development documents. 4 $225 $900 4 $180 $720 0 $200 $0 16 $225 $3,600 0 $200 $0 0 $200 $0 0 $180 $0 0 $100 $0 2 Prepare preliminary Construction Phasing Plan 24 $225 $5,400 0 $180 $0 0 $200 $0 20 $225 $4,500 0 $200 $0 0 $200 $0 0 $180 $0 32 $195 $6,240 3 Prepare drawings to approximately 35% level of design completion. 1,990 $200 $398,000 105 $180 $18,900 0 $200 $0 116 $225 $26,100 62 $200 $12,400 100 $156 $15,600 840 $180 $151,200 180 $180 $32,400 4 Prepare specifications to approximately 35% level of design completion. 60 $225 $13,500 6 $180 $1,080 0 $200 $0 0 $225 $0 16 $200 $3,200 20 $200 $4,000 120 $180 $21,600 40 $195 $7,800 5 Prepare code review, including CDCR meeting, and incorporate into the documents (1 meeting). 80 $225 $18,000 0 $180 $0 0 $200 $0 8 $225 $1,800 16 $200 $3,200 0 $200 $0 40 $180 $7,200 8 $195 $1,560 6 Prepare Preliminary Codes and Standards Compliance Report. 8 $225 $1,800 0 $180 $0 0 $200 $0 0 $225 $0 0 $200 $0 0 $200 $0 0 $180 $0 4 $195 $780 7 Verify utility locations to determine and address any conflicts. 16 $225 $3,600 0 $180 $0 0 $200 $0 4 $225 $900 0 $200 $0 0 $200 $0 48 $180 $8,640 16 $180 $2,880 8 Identify all permits that may be required for the work, prepare all applications. 24 $225 $5,400 0 $180 $0 0 $200 $0 0 $225 $0 0 $200 $0 0 $200 $0 28 $180 $5,040 8 $180 $1,440 9 Develop a Cost Estimate by Construction Specification Institute (CSI) Uniformat functional group format 60 $225 $13,500 4 $180 $720 0 $200 $0 100 $225 $22,500 0 $200 $0 4 $200 $800 36 $180 $6,480 36 $160 $5,760 10 Conduct preliminary DD design meeting with Facility Committee, receive input (1 meeting). 24 $240 $5,760 0 $180 $0 0 $200 $0 8 $225 $1,800 0 $200 $0 8 $200 $1,600 8 $180 $1,440 12 $195 $2,340 11 Conduct final DD design meeting with Facility Committee, City receives final DD materials (1 meeting). 24 $240 $5,760 0 $180 $0 0 $200 $0 8 $225 $1,800 8 $200 $1,600 8 $200 $1,600 8 $180 $1,440 12 $195 $2,340 SUBTOTAL FROM ABOVE 3,338 $214 $713,210 223 $180 $40,140 372 $200 $74,400 552 $225 $124,200 450 $200 $90,000 193 $177 $34,200 1,272 $181 $230,400 792 $182 $143,940 EXPENSES $35,661 $1,500 $2,976 $6,210 $4,500 $1,710 $11,520 $7,197 MARKUP 15% n/a $6,246 $11,606 $19,562 $14,175 $5,387 $36,288 $22,671 TOTAL A. PRELIMINARY DESIGN (THRU 35% PS&E) $748,871 $47,886 $88,982 $149,972 $108,675 $41,297 $278,208 $173,808 B. FINAL DESIGN (THRU PERMIT)
Construction Documents (65% Submittal)
1 Final assessments of building systems 48 $200 $9,600 0 $180 $0 0 $200 $0 0 $225 $0 40 $160 $6,400 0 $200 $0 0 $180 $0 200 $180 $36,000 2 Final furnishings coordination. 60 $200 $12,000 0 $180 $0 0 $200 $0 0 $225 $0 0 $160 $0 0 $200 $0 0 $180 $0 0 $100 $0 3 Prepare 65% plans and specifications 1,990 $200 $398,000 60 $180 $10,800 0 $200 $0 180 $225 $40,500 426 $160 $68,160 126 $156 $19,656 570 $180 $102,600 400 $180 $72,000 4 Coordinate draft furnishings package. 16 $200 $3,200 0 $180 $0 0 $200 $0 0 $225 $0 8 $160 $1,280 0 $200 $0 0 $180 $0 0 $100 $0 5 Update project schedule and cost estimate 32 $200 $6,400 6 $180 $1,080 0 $200 $0 4 $225 $900 8 $160 $1,280 0 $200 $0 16 $180 $2,880 40 $195 $7,800 6 Conduct cost control, reconcile scope, quality and budget 88 $200 $17,600 0 $180 $0 0 $200 $0 0 $225 $0 0 $160 $0 4 $200 $800 0 $180 $0 80 $180 $14,400 7 Receive 65% comments and make revisions 90 $200 $18,000 16 $180 $2,880 0 $200 $0 8 $225 $1,800 60 $160 $9,600 0 $200 $0 80 $180 $14,400 120 $180 $21,600 8 Attend design meeting with City staff (1 meeting). 24 $240 $5,760 6 $180 $1,080 0 $200 $0 8 $225 $1,800 8 $160 $1,280 8 $200 $1,600 8 $180 $1,440 12 $195 $2,340 Construction Documents (95% Submittal)
1 Incorporate 65% comments and prepare 95% plans and specifications 1,500 $200 $300,000 40 $180 $7,200 0 $200 $0 110 $225 $24,750 280 $160 $44,800 72 $156 $11,232 570 $180 $102,600 44 $180 $7,920 2 Update project schedule and cost estimate 24 $200 $4,800 4 $180 $720 0 $200 $0 4 $225 $900 12 $160 $1,920 4 $200 $800 0 $180 $0 36 $195 $7,020 3 Receive 95% comments and make revisions 80 $200 $16,000 12 $180 $2,160 0 $200 $0 20 $225 $4,500 120 $160 $19,200 0 $200 $0 80 $180 $14,400 112 $180 $20,160 4 Attend design meeting with City staff (1 meeting). 24 $240 $5,760 0 $180 $0 0 $200 $0 4 $225 $900 8 $160 $1,280 8 $200 $1,600 8 $180 $1,440 8 $195 $1,560 Construction Documents (100% Submittal and Permit)
1 Incorporate 90% comments and prepare 100% plans and specifications 650 $200 $130,000 16 $180 $2,880 30 $200 $6,000 60 $225 $13,500 80 $160 $12,800 32 $156 $4,992 80 $180 $14,400 120 $180 $21,600 2 Attend design meeting with City staff (1 meeting) 24 $240 $5,760 0 $180 $0 0 $200 $0 8 $225 $1,800 0 $160 $0 8 $200 $1,600 8 $180 $1,440 8 $195 $1,560 SUBTOTAL FROM ABOVE 4,650 $201 $932,880 160 $180 $28,800 30 $200 $6,000 406 $225 $91,350 1,050 $160 $168,000 262 $161 $42,280 1,420 $180 $255,600 1,180 $181 $213,960 EXPENSES $46,644 $500 $240 $4,568 $8,400 $2,114 $12,780 $10,698 MARKUP 15% n/a $4,395 $936 $14,388 $26,460 $6,659 $40,257 $33,699 TOTAL B. FINAL DESIGN (THRU PERMIT) $979,524 $33,695 $7,176 $110,305 $202,860 $51,053 $308,637 $258,357 C. BIDDING AND CONSTRUCTION SUPPORT
Bidding (Allowance basis) Geotechnical observations NIC at this time 1 Attend the Pre-Bid Meeting. (1 meeting) 24 $240 $5,760 0 $180 $0 0 $200 $0 6 $225 $1,350 0 $160 $0 0 $200 $0 5 $180 $900 12 $160 $1,920 2 Review and respond to Bidder questions. (includes 12) 44 $240 $10,560 8 $180 $1,440 0 $200 $0 4 $225 $900 16 $160 $2,560 10 $200 $2,000 16 $180 $2,880 36 $160 $5,760 3 Prepare Addenda content for issuance by City. (includes 2) 24 $240 $5,760 8 $180 $1,440 0 $200 $0 4 $225 $900 42 $160 $6,720 8 $200 $1,600 42 $180 $7,560 36 $160 $5,760 4 Assist City with its Bid Evaluation process. 16 $240 $3,840 0 $180 $0 0 $200 $0 0 $225 $0 0 $160 $0 0 $200 $0 0 $180 $0 16 $160 $2,560 Construction Support (Allowance basis)
1 Attend Pre-Construction Meeting. (assumes 1) 24 $220 $5,280 0 $180 $0 0 $200 $0 6 $225 $1,350 0 $160 $0 0 $200 $0 8 $180 $1,440 12 $160 $1,920 2 Review and respond to Contractor submittals. (includes 170) 340 $220 $74,800 10 $180 $1,800 0 $200 $0 40 $225 $9,000 82 $160 $13,120 32 $188 $6,016 112 $180 $20,160 80 $160 $12,800 3 Review and respond to Contactor RFI's. (includes 350) 700 $220 $154,000 10 $180 $1,800 0 $200 $0 40 $225 $9,000 100 $160 $16,000 32 $188 $6,016 100 $180 $18,000 100 $160 $16,000 4 Review and respond to Contactor PCO’s. (includes 10) 30 $220 $6,600 0 $180 $0 0 $200 $0 0 $225 $0 10 $160 $1,600 32 $200 $6,400 10 $180 $1,800 20 $160 $3,200 5 Issue Architectural Supplemental Instructions ASI. (includes 20) 80 $220 $17,600 0 $180 $0 0 $200 $0 0 $225 $0 40 $160 $6,400 0 $200 $0 40 $180 $7,200 36 $130 $4,680 6 Issue Proposal Requests. (includes 4) 8 $220 $1,760 0 $180 $0 0 $200 $0 0 $225 $0 24 $160 $3,840 0 $200 $0 24 $180 $4,320 8 $195 $1,560 7 Maintain Submittal, RFI, ASI and CCO logs. 140 $220 $30,800 0 $180 $0 0 $200 $0 0 $225 $0 0 $160 $0 0 $200 $0 0 $180 $0 24 $160 $3,840 8 Attend construction project progress meetings. (includes 65 meetings) 650 $220 $143,000 10 $180 $1,800 0 $200 $0 16 $225 $3,600 30 $160 $4,800 30 $200 $6,000 30 $180 $5,400 80 $160 $12,800 9 Conduct periodic site observations, issue field reports. (trips included above) 130 $220 $28,600 0 $180 $0 0 $200 $0 30 $225 $6,750 32 $160 $5,120 0 $200 $0 32 $180 $5,760 80 $160 $12,800 10 Conduct preliminary observation and issue Punch List. (includes 1 meeting) 32 $220 $7,040 8 $180 $1,440 0 $200 $0 4 $225 $900 12 $160 $1,920 32 $200 $6,400 12 $180 $2,160 12 $160 $1,920 11 Assist in preparation of Notice of Substantial Completion. 2 $220 $440 0 $180 $0 0 $200 $0 0 $225 $0 0 $160 $0 0 $200 $0 0 $180 $0 12 $160 $1,920 12 Declare project 100% complete. Issuance of Notice of Final Completion. Filing by City. 2 $220 $440 0 $180 $0 0 $200 $0 0 $225 $0 0 $160 $0 0 $200 $0 0 $180 $0 0 $100 $0 13 Assist in final close-out procedures, review & stamp record documents submitted by contractor. 80 $220 $17,600 0 $180 $0 0 $200 $0 0 $225 $0 12 $160 $1,920 0 $200 $0 12 $180 $2,160 32 $160 $5,120 14 Prepare CAD record drawings based on documents submitted by contractor. (NIC) 0 $220 $0 4 $180 $720 0 $200 $0 8 $225 $1,800 0 $160 $0 0 $200 $0 0 $180 $0 30 $95 $2,850 15 Allowance for communications not included above. City's IOR/ Construction Manager will be onsite handling 200 $220 $44,000 0 $180 $0 0 $200 $0 0 $225 $0 0 $160 $0 0 $200 $0 0 $180 $0 30 $130 $3,900 day-to-day affairs of construction.

SUBTOTAL ALLOWANCE HOURS 2,526 $221 $557,880 58 $180 $10,440 0 #DIV/0! $0 158 $225 $35,550 400 $160 $64,000 176 $196 $34,432 443 $180 $79,740 656 $154 $101,310 EXPENSES $27,894 $500 $0 $1,778 $3,200 $1,722 $3,987 $5,066 MARKUP 15% n/a $1,641 $0 $5,599 $10,080 $5,423 $12,559 $15,956 SUBTOTAL, C. BIDDING AND CONSTRUCTION SUPPORT $585,774 $12,581 $0 $42,927 $77,280 $41,577 $96,286 $122,332 SUBTOTAL PARTS A, B, AND C FROM ABOVE 10,514 $210 $2,203,970 441 $180 $79,380 402 $200 $80,400 1,116 $225 $251,100 1,900 $169 $322,000 631 $176 $110,912 3,135 $180 $565,740 2,628 $175 $459,210 SUBTOTAL ESTIMATED EXPENSES $110,199 $2,500 $3,216 $12,555 $16,100 $5,546 $28,287 $22,961 MARKUP @ 15% n/a $12,282 $12,542 $39,548 $50,715 $17,469 $89,104 $72,326 TOTAL FEE $2,314,169 $94,162 $96,158 $303,203 $388,815 $133,926 $683,131 $554,496

49.8% 2.0% 2.1% 6.5% 8.4% 2.9% 14.7% 11.9%
(INDIGO Architects) (Cunningham) (Miyamoto International) (Guidepost Solutions)(Gates + Associates) (BSK) Architecture Security & A/V ConsultantCivil Engineering & SurveyLandscape Architecture Electrical & Data/Tel/Comm EngineeringGeotechnical Mechanical and Plumbing
EngineerStructural Engineering
(Peters Engineering)(M. Neils Engineering)
Project Fee Estimation
Vallejo Police Headquarters Project, Indigo Hammond + Playle Architects, LLP, April 27, 2023 page 2 of 2 Scope of Work, Tasks
A. PRELIMINARY DESIGN (THRU 35% PS&E)
Schematic Design
1 Review all available documents, advise City of additional documentation required. 2 Review existing building plans, field reconnaisance and prepare limited CAD base plans of existing site w/bldg footprints. 3 Site studies: prepare topo & utility survey.
4 Conduct interview with Chief of Police, tour existing (1 meeting). 5 Conduct kick-off meeting with Facility Committee (1 meeting). 6 Prepare new Space Summary Table which updates and condenses information from the prior Space Program. 7 Prepare two Site Layout Alternatives, meet with Facility Committee to identify Preferred Alternative (1 meeting). 8 Site studies: prepare geotech investigation & report, geologic hazard study, review arborist report. 9 Using Preferred Alternative, prepare Schematic Design docs, meet with Facility Committee for approval (1 meeting).

9.5 Present Schematic Design to Planning Commission for review and approval, incl preparation (1 meeting). 10 Meeting with Facility Committee, receive approval of Schematic Design documents, any conditions (1 meeting).

Design Development (35% PS&E)
1 Upon approval of the Schematic Design by the City, proceed with Design Development documents. 2 Prepare preliminary Construction Phasing Plan
3 Prepare drawings to approximately 35% level of design completion. 4 Prepare specifications to approximately 35% level of design completion. 5 Prepare code review, including CDCR meeting, and incorporate into the documents (1 meeting). 6 Prepare Preliminary Codes and Standards Compliance Report. 7 Verify utility locations to determine and address any conflicts. 8 Identify all permits that may be required for the work, prepare all applications. 9 Develop a Cost Estimate by Construction Specification Institute (CSI) Uniformat functional group format 10 Conduct preliminary DD design meeting with Facility Committee, receive input (1 meeting). 11 Conduct final DD design meeting with Facility Committee, City receives final DD materials (1 meeting).

SUBTOTAL FROM ABOVE

EXPENSES
MARKUP 15%
TOTAL A. PRELIMINARY DESIGN (THRU 35% PS&E)
B. FINAL DESIGN (THRU PERMIT)
Construction Documents (65% Submittal)
1 Final assessments of building systems
2 Final furnishings coordination.
3 Prepare 65% plans and specifications
4 Coordinate draft furnishings package.
5 Update project schedule and cost estimate
6 Conduct cost control, reconcile scope, quality and budget 7 Receive 65% comments and make revisions
8 Attend design meeting with City staff (1 meeting).

Construction Documents (95% Submittal)
1 Incorporate 65% comments and prepare 95% plans and specifications 2 Update project schedule and cost estimate
3 Receive 95% comments and make revisions
4 Attend design meeting with City staff (1 meeting).

Construction Documents (100% Submittal and Permit)
1 Incorporate 90% comments and prepare 100% plans and specifications 2 Attend design meeting with City staff (1 meeting)

SUBTOTAL FROM ABOVE

EXPENSES
MARKUP 15%
TOTAL B. FINAL DESIGN (THRU PERMIT)
C. BIDDING AND CONSTRUCTION SUPPORT
Bidding (Allowance basis)
1 Attend the Pre-Bid Meeting. (1 meeting)
2 Review and respond to Bidder questions. (includes 12) 3 Prepare Addenda content for issuance by City. (includes 2) 4 Assist City with its Bid Evaluation process.

Construction Support (Allowance basis)
1 Attend Pre-Construction Meeting. (assumes 1)
2 Review and respond to Contractor submittals. (includes 170) 3 Review and respond to Contactor RFI's. (includes 350) 4 Review and respond to Contactor PCO’s. (includes 10)
5 Issue Architectural Supplemental Instructions ASI. (includes 20) 6 Issue Proposal Requests. (includes 4)
7 Maintain Submittal, RFI, ASI and CCO logs.
8 Attend construction project progress meetings. (includes 65 meetings) 9 Conduct periodic site observations, issue field reports. (trips included above) 10 Conduct preliminary observation and issue Punch List. (includes 1 meeting) 11 Assist in preparation of Notice of Substantial Completion. 12 Declare project 100% complete. Issuance of Notice of Final Completion. Filing by City. 13 Assist in final close-out procedures, review & stamp record documents submitted by contractor. 14 Prepare CAD record drawings based on documents submitted by contractor. (NIC) 15 Allowance for communications not included above. City's IOR/ Construction Manager will be onsite handling day-to-day affairs of construction.

SUBTOTAL ALLOWANCE HOURS

EXPENSES
MARKUP 15%
SUBTOTAL, C. BIDDING AND CONSTRUCTION SUPPORT

SUBTOTAL PARTS A, B, AND C FROM ABOVE

SUBTOTAL ESTIMATED EXPENSES
MARKUP @ 15%

TOTAL FEE
% of Total
Fee
Total Fee,
rounded
Est. Hours Avg. Rate Cost Est. Hours Cost
(hrs.) ($/hr.) ($) (hrs.) ($)
0 $150 $0 134 $27,870
0 $150 $0 122 $25,160
0 $150 $0 150 $33,300
0 $150 $0 56 $12,280
8 $150 $1,200 64 $13,840
0 $150 $0 53 $11,800
0 $150 $0 446 $87,940
0 $150 $0 402 $80,500
0 $150 $0 1,230 $265,700
0 $150 $0 56 $14,520
0 $150 $0 56 $12,160
$150
0 $150 $0 24 $5,220
0 $150 $0 76 $16,140
35 $150 $5,250 3,428 $659,850
35 $150 $5,250 297 $56,430
0 $150 $0 152 $31,760
0 $150 $0 12 $2,580
0 $150 $0 84 $16,020
0 $150 $0 60 $11,880
0 $150 $0 240 $49,760
8 $150 $1,200 68 $14,140
0 $150 $0 68 $14,540
86 $150 $12,900 7,278 $1,463,390
$645 $71,919
$2,032 $117,966
$15,577 $1,653,274 35.6% $1,653,300
0 $150 $0 288 $52,000
40 $150 $6,000 100 $18,000
30 $150 $4,500 3,782 $716,216
30 $150 $4,500 54 $8,980
0 $150 $0 106 $20,340
0 $150 $0 172 $32,800
30 $150 $4,500 404 $72,780
12 $150 $1,800 86 $17,100
35 $150 $5,250 2,651 $503,752
0 $150 $0 84 $16,160
30 $150 $4,500 454 $80,920
12 $150 $1,800 72 $14,340
30 $150 $4,500 1,098 $210,672
8 $150 $1,200 64 $13,360
257 $150 $38,550 9,415 $1,777,420
$1,928 $87,871
$6,072 $132,865
$46,549 $1,998,156 43.0% $1,998,200
0 $150 $0 47 $9,930
16 $150 $2,400 150 $28,500
0 $150 $0 164 $29,740
0 $150 $0 32 $6,400
$150
0 $150 $0 50 $9,990
0 $150 $0 696 $137,696
24 $150 $3,600 1,106 $224,416
0 $150 $0 102 $19,600
0 $150 $0 196 $35,880
0 $150 $0 64 $11,480
0 $150 $0 164 $34,640
0 $150 $0 846 $177,400
32 $150 $4,800 336 $63,830
0 $150 $0 112 $21,780
0 $150 $0 14 $2,360
0 $150 0% 2 $440
0 $150 $0 136 $26,800
0 $150 $0 42 $5,370
0 $150 $0 230 $47,900
0 $0
72 $150 $10,800 4,489 $894,152
$540 $44,686
$1,701 $52,960
$13,041 0 $991,797 21.4% $991,800
415 $150 $62,250 21,182 $4,134,962
$3,113 $204,475
$9,804 $303,790
$75,167 $4,643,227 100.0% $4,643,300

1.6% 100.0%
TOTALSInterior Design & Furnishings
(designTECH)
Mar10,20204:42PM,589085131ContractandRoutingForm
RequisitionNumber:567213959"WAel 20-PWIT1TDateOriginated:Mar04,2020VALLEJOCaliforniaFinanceDepartment-555SantaClaraStreet-Vallejo-CA- 94590-707.648.4592Department:PublicWorksDepartments,EngineeringStaffContact:RickNavarro,[email protected]:ProfessionalServicesAgreementVendor:IndigoHammond&PlayleArchitectsVendorNumber:104006BusinessLicenseNumber:2000021657 ContractNottoExceedAmount:2962935.00oeFIWUEprContractStartDate:Jun30-2019febZéwreEndDate:OptiontoExtend:fiveyearsAuthoritytoContract:CityCouncilDatetoCouncil:Feb25,2020 Attachmentsareuploadedforreviewhere:http://bit.ly/ContractRoutingUpload.ApprovedPre-RequisitionFormInsurance|haveuploadedadditionalfiles.No ContractandRoutingFormSignaturePage
Returnexecutedcontractto:RickNavarro
Department InitialDateCommentOriginatingDepartment/DivisionO shal»RiskManager ZLonFinanceDirector wwFlag}CityAttorney'sOffice a{ CityManager'sOffice bNAlaa0CityClerkForm700Required
Dec24,201911:16AM,567213959Pre-RequisitionForm
a4VALoeCalifornia
FinanceDepartment-555SantaClaraStreet-VallejoCA+ 94590-707.648.4592Department:PublicWorksDepartments,EngineeringStaffContact:RickNavarro,[email protected]:IndigoHammond+PlayleArchitectsTerm:Multi-yearTermAnticipatedStartDate:Feb12,2020AnticipatedEndDate:Dec31,2022ya ehAnticipatedContractType:ProfessionalServicesAgreement'PurchasingAuthority:CityCouncil25.00© AnticipatedDatetoCouncil:Feb11,2020TotalProjectedExpenditure:2962000;06_{P_AnticipatedAccountNumber201-2401-421.34-01MultipleProjectNumbers?No,justoneMultipleAccountNumbers?No,justone 9 DescriptionofProposedPurchase:ThepurchaseistoretainanarchitecturaldesignprofessionaltoassistCitystaffinthedevelopmentofconstructiondocumentsfortheVallejoPoliceHeadquartersProject.|havereviewedthecity-widecontracts,expenditureandencumbrancereportstocomplywiththeVMC.Thisisanew/inactivevendorand|amworkingtotakeanactiontotheCityCouncilbecauseitwillexceedthecapof$100,000inasingleFY.CompetitiveProcess:Other:RFPprocess ExplanationforVendorSelection:ThecompetitiveproposalprocesspursuanttoVallejoMunicipalCodesection3.20.110wasusedforthissolicitation.

Uploadeddocumentsavailableforreviewherehttp://bit.ly/Pre-ReqUploads.WarrantyNo Pre-RequisitionSignatureSection
Supervisor/Manager:DebbieMartirTitle:AdministrativeManagerE-mail:debbie.martir@cityofvallejo.netDigitallysignedbyDebbieMartirDebbieMartirDate:2020.01.0209.43:40-0800° Signature Date
DelegatedSignee:TerranceDavisTitle:PublicWorksDirectorE-mail:[email protected]_husakZKil2|eezoz 3Signature(ForTevanceDardDate |Department Comment
DESIGNPROFESSIONALSERVICESAGREEMENTThisDesignProfessionalServicesAgreement("Agreement")ismadeatVallejo,California,datedforreferencethis26"dayofFebruary,2020,byandbetweentheCityofVallejo,amunicipalcorporation("City"),andIndigoHammond+PlayleArchitects,LLP,hereinafterreferredtoasDesignProfessional,whoagreeasfollows:1.Services.SubjecttothetermsandconditionssetforthinthisAgreement,DesignProfessionalshallprovidetheCityprofessionalservicesasspecifiedinExhibitA,entitled"ScopeofWork."2.Payment.CityshallpayDesignProfessionalforservicesrenderedpursuanttothisAgreementatthetimesandinthemannersetforthinExhibitB,entitled"Compensation."ThepaymentsspecifiedinExhibitBshallbetheonlypaymentstobemadetoDesignProfessionalforservicesrenderedpursuanttothisAgreement.3.FacilitiesandEquipment.DesignProfessionalshall,atitssolecostandexpense,furnishallfacilitiesandequipmentwhichmayberequiredforfurnishingservicespursuanttothisAgreement.4.Indemnification.Tothefullestextentpermittedbylaw,DesignProfessionalshallholdharmless,defend(withindependentcounselapprovedbyCity)andindemnifyCityanditsofficers,employeesandvolunteersfromandagainstallclaims,damages,losses,penalties,finesandjudgmentsandexpensesanddefensecosts,includingbutnotlimitedtoattorneyfees,courtcosts,associatedinvestigationandadministrativeexpenses,totheextentarisingoutof,orpertainingto,orrelatingtothenegligence,recklessness,orwillfulmisconductoftheDesignProfessionaloranemployee,agentorsubcontractoroftheDesignProfessional,exceptwherecausedbytheactivenegligence,solenegligence,orwillfulmisconductofCity.Innoeventshallthecosttodefendchargedtothedesignprofessionalexceedthedesignprofessional'sproportionatepercentageoffaultofwhichamountshallbereimbursabletotheCityuponfinaldeterminationofthepercentageofliability.However,notwithstandingtheprevioussentence,intheeventoneormoredefendantsisunabletopayitsshareofdefensecostsduetobankruptcyordissolutionofthebusiness,thedesignprofessionalshallmeetandconferwithotherpartiesregardingunpaiddefensecosts.Theprovisionsofthissectionpertainingtothedutyandcosttodefendshallnotapplytoeitherofthefollowing:1)Anycontractfordesignprofessionalservices,oramendmentsthereto,whereaproject-specificgeneralliabilitypolicyinsuresallprojectparticipantsforgeneralliabilityexposuresonaprimarybasisandalsocoversalldesignprofessionalsfortheirlegalliabilityarisingoutoftheirprofessionalservicesonaprimarybasis,2)Adesignprofessionalwhoisapartytoawrittendesign-buildjointventureagreement.DesignProfessionalServicesAgreementPage1VallejoPDHeadquarters TheprovisionsofthisSectionarenotlimitedbytheinsuranceprovisionsofthisAgreement.Theprovisionsofthissectionshallsurvivethecompletionoftheservices,expirationorterminationofthisAgreement.5.InsuranceRequirements.DesignProfessionalagreestocomplywithalloftheInsuranceRequirementssetforthinExhibitC,entitled"InsuranceRequirements."Failuretomaintainrequiredinsuranceatalltimesshallconstituteadefaultandmaterialbreach.6.AccidentReports.DesignProfessionalshallimmediatelyreport(assoonasfeasible,butnotmorethan24hours)totheCityRiskManageranyaccidentorotheroccurrencecausinginjurytopersonsorpropertyduringtheperformanceofthisAgreement.Thereportshallbemadeinwritingandshallinclude,ataminimum:(a)thenames,addresses,andtelephonenumbersofthepersonsinvolved,(b)thenames,addressesandtelephonenumbersofanyknownwitnesses,(c)thedate,timeanddescriptionoftheaccidentorotheroccurrence.7.ConflictofInterest.DesignProfessionalwarrantsandrepresentsthattothebestofitsknowledge,thereexistsnoactualorpotentialconflictbetweenDesignProfessional'sfamily,business,realpropertyorfinancialinterestsandtheservicestobeprovidedunderthisAgreement.DesignProfessionalshallcomplywiththeCityofVallejoConflictofInterestCodeandnotenterintoanycontractoragreementduringtheperformanceofthisAgreementwhichwillcreateaconflictofinterestwithitsdutiestoCityunderthisAgreement.IntheeventofachangeinDesignProfessional'sfamily,business,realproperty,orfinancialinterestsoccursduringthetermofthisAgreementthatcreatesanactualorpotentialconflictofinterest,thenDesignProfessionalshaildisclosesuchconflictinwritingtoCity.EveryindividualwhoperformsservicesonbehalfofDesignProfessionalpursuanttothisAgreementmustfileafullStatementofEconomicInterests(alsoknownasForm700)withtheCityClerkiftheworkoftheindividualinvolvesmakingagovernmentaldecisionwhethertoissue,deny,suspend,orrevokeanypermit,license,application,certificate,approval,order,orsimilarauthorizationorentitlement;authorizestheCitytoenterinto,modify,orrenewacontract;grantsCityapprovalofspecificationsforacontract;adoptsorapprovesfortheCityanypolicy,standardorguideline;lobbiesonbehalfoftheCity,orperformsthesameorsubstantiallyallthesamedutiesfortheCitythatwouldotherwisebeperformedbyanindividualholdingapositionspecifiedintheCity'sConflictofInterestCode.8.IndependentContractor.DesignProfessionalisanindependentcontractor.NeitherDesignProfessionalnoranyofDesignProfessional'sofficers,employees,agentsorsubcontractors,ifany,isanemployeeofCitybyvirtueofthisAgreementorperformanceofanyservicespursuanttothisAgreement.CityshallhavetherighttocontrolDesignProfessionalonlyinsofarastheresultsofDesignProfessional'sservicesrenderedpursuanttothisAgreement;however,DesignProfessionalServicesAgreementPage2VallejoPDHeadquarters CityshallnothavetherighttocontrolthemeansbywhichDesignProfessionalaccomplishesservicespursuanttothisAgreement.9.Licences,Permits,Etc.DesignProfessionalrepresentsandwarrantstoCitythatalldesignprofessionalservicesshallbeprovidedbyapersonorpersonsdulylicensedbytheStateofCaliforniatoprovidethetypeofservicestobeperformedunderthisAgreementandthatDesignProfessionalhasallthepermits,qualificationsandapprovalsofwhatsoevernaturewhicharelegallyrequiredforDesignProfessionaltopracticeitsprofession.DesignProfessionalrepresentsandwarrantstoCitythatitshall,atitssolecostandexpense,keepineffectatalltimesduringthetermofthisAgreementanylicenses,permits,andapprovalswhicharelegallyrequiredforDesignProfessionaltopracticeitsprofession.10.BusinessLicense.DesignProfessionalanditssubcontractors,hasobtainedoragreestoapplypriortoperforminganyservicesunderthisAgreementtoCity'sFinanceDepartmentforabusinesslicense,paytheapplicablebusinesslicensetaxandmaintainsaidbusinesslicenseduringthetermofthisAgreement.ThefailuretoobtainsuchlicenseshallbeamaterialbreachofthisAgreementandgroundsforterminationbyCity.NopaymentsshallbemadetoDesignProfessionaluntilsuchbusinesslicense(s)hasbeenobtained.11.StandardofPerformance.DesignProfessionalshallprovideproductsandperformallservicesrequiredpursuanttothisAgreementinaccordancewithgenerallyacceptedprofessionalpracticesandprinciplesandinamannerconsistentwiththelevelofcareandskillordinarilyexercisedundersimilarconditionsbymembersofDesignProfessional'sprofessioncurrentlypracticinginthegreaterSanFranciscoBayAreaofCalifornia.DesignProfessionalisresponsibleformakinganindependentevaluationandjudgmentofallconditionsaffectingperformanceofthework,includingwithoutlimitationsiteconditions,aswellasallareasappurtenanttothesite,existingfacilities,seismic,geologic,soils,hydrologic,geographic,climaticconditions,applicablefederal,state,andlocallawsandregulations,andallothercontingenciesordesignconsiderations.Data,calculations,opinions,reports,investigations,andothersimilarinformationprovidedbyCityrelatingtosite,local,orotherconditionsisnotwarrantedorguaranteed,eitherexpresslyorimplied,byCity.DesignProfessional'sresponsibilitiesunderthissectionshallnotbedelegated.DesignProfessionalshallberesponsibletoCityforacts,errors,oromissionsofDesignProfessional'ssubcontractors.DesignProfessionalshallprepareplans,specifications,reports,and/orotherworkproductsinsuchawaythatamendmentsorchangeorderstotheagreementbetweenCityanditsconstructioncontractorwillnotbenecessary,exceptforunforeseeablecircumstances.Asusedherein,"unforeseeablecircumstances"shallmeanfactsorinferencesfromthosefactsthatcouldnotbeascertainedbyaDesignProfessionalServicesAgreementPage3VallejoPDHeadquarters combinationofreasonablesiteinspectionduringthepreparationoftheplansandspecificationsbyDesignProfessionalandthereasonableapplicationtosuchinspectionofexpertiseconsistentwiththelevelofcareandskillordinarilyexercisedundersimilarconditionsbyamembersofDesignProfessional'sprofessioncurrentlypracticinginCalifornia.Wheneverthescopeofworkrequiresorpermitsreview,approval,conditionalapprovalordisapprovalbyCity,itisunderstoodthatsuchreview,approval,conditionalapprovalordisapprovalissolelyforthepurposesofadministeringthisAgreementanddeterminingwhethertheDesignProfessionalisentitledtopaymentforsuchwork,andnotbeconstruedasawaiverofanybreachoracceptancebytheCityofanyresponsibility,professionalorotherwise,forthework,andshallnotrelievetheDesignProfessionalofresponsibilityforcomplyingwiththestandardofperformanceorlaws,regulations,industrystandards,orfromliabilityfordamagescausedbynegligentacts,errors,omissions,noncompliancewithindustrystandards,orthewillfulmisconductofDesignProfessional.12.ForceMajeure.NeitherpartyshallbeconsideredindefaultofthisAgreementtotheextentperformancesarepreventedordelayedbyanycause,orcircumstancesbeyondeitherparty'sreasonablecontrol,suchaswar,riots,strikes,lockouts,workslowdownorstoppage,actsofGod,suchasfloodsorearthquakes,andelectricalblackoutsorbrownouts.IntheeventthattheDesignProfessionalisunabletomeetthecompletiondateorscheduleofservices,DesignProfessionalshallimmediatelyinformtheCityRepresentativeofthisinwriting.Ifadditionaltimeisrequiredtoperformthework,theCityRepresentativemayadjusttheschedule.13.TimeisoftheEssence.TimeisoftheessenceinthisAgreement.Anyreferencetodaysmeanscalendardays,unlessotherwisespecificallystated.14.Personnel.DesignProfessionalagreestoassignonlycompetentpersonnelaccordingtothereasonableandcustomarystandardsoftrainingandexperienceintherelevantfieldtoperformservicesunderthisAgreement.FailuretoassignsuchcompetentpersonnelshallconstitutegroundsforterminationofthisAgreement.ThepaymentmadetoDesignProfessionalpursuanttothisAgreementshallbethefullandcompletecompensationtowhichDesignProfessionalandDesignProfessional'sofficers,employees,agents,andsubcontractorsareentitledforperformanceofanyworkunderthisAgreement.NeitherDesignProfessionalnorDesignProfessional'sofficersoremployeesareentitledtoanysalaryorwages,orretirement,health,leaveorotherfringebenefitsapplicabletoemployeesoftheCity.TheCitywillnotmakeanyfederalorstatetaxwithholdingsonbehalfofDesignProfessional.TheCityshallnotberequiredtopayanyworkers'compensationinsuranceonbehalfofDesignProfessional.DesignProfessionalServicesAgreementPage4VallejoPDHeadquarters DesignProfessionalshallpay,whenandasdue,anyandalltaxesincurredasaresultofDesignProfessional'scompensationhereunder,includingestimatedtaxes,andshallprovideCitywithproofofsuchpaymentsuponrequest.DesignProfessionalshallcomplywithallprovisionsofCalifornialawsdealingwithprevailingwages,apprentices,andhoursofwork.DesignProfessionalshallalsocomplywithprovisionsofLaborCodesection1720asapplicable.AcopyoftheprevailingwageratesisavailableforreviewuponrequestbyDesignProfessionaltotheCityRepresentative.Thisprovisionappliesonlytothefollowingportionsofthescopeofwork:15.DesignProfessionalNotAgent.ExceptasauthorizedunderthisAgreementorasCitymayauthorizeinaletterofauthorizationsignedbytheCityManagerorhisorherdesignee,DesignProfessionalshallhavenoauthority,expressorimpliedtoactonbehalfofCityinanycapacitywhatsoeverasanagent.DesignProfessionalshallhavenoauthority,expressorimplied,underthisAgreement,tobindCitytoanyobligationwhatsoever.16.Term.ThetermofthisAgreementshallcommenceonFebruary26,2020andshallcontinueinfullforceandeffectuntilDecember31,2022.Cityshall,atitsdiscretion,havetherighttoextendthetermofthisAgreement,inintervalsofoneyear,bywrittennoticetoDesignProfessional.ThetotaldurationofthisAgreement,includingtheexerciseofanyoptionsunderthissection,shallnotexceedfiveyears.IfthetermofthisAgreementextendsintofiscalyearssubsequenttothatinwhichitisapproved,suchcontinuationoftheAgreementiscontingentontheappropriationoffundsforsuchpurposebytheCityCounciloftheCityofVallejo.Iffundstoeffectsuchcontinuedpaymentarenotappropriated,DesignProfessionalagreestoterminateanyservicessuppliedtoCityofVallejounderthisAgreement,andrelieveCityofanyfurtherobligationtherefore.17.TerminationorAbandonmentbyCity.TheCityhastheright,atanytimeandinitssolediscretion,toimmediatelyterminateorabandonanyportionoralloftheservicestobeprovidedunderthisAgreementbygivingnoticetoDesignProfessional.Uponreceiptofanoticeoftermination,DesignProfessionalshallperformnofurtherworkexceptasspecifiedinthenotice.Beforethedateofterminationanduponreceiptoffinalpayment,DesignProfessionalshalldelivertoCityallCityrecordsanddocuments,allworkproducts,whethercompletedornot,asofthedateofterminationandnototherwisepreviouslydelivered.TheCityshallpayDesignProfessionalforservicesperformedinaccordancewiththisAgreementbeforethedateoftermination.IfthiscontractprovidesforpaymentofalumpsumforallservicesorbytaskandterminationoccursbeforecompletionoftheworkoranydefinedtaskwhichaccordingtotheperformanceschedulewasDesignProfessionalServicesAgreementPage5VallejoPDHeadquarters commencedbeforethenoticeoftermination,thefeeforservicesperformedshallbebasedonanamountmutuallyagreedtobyCityandDesignProfessionalfortheportionofworkcompletedinconformancewiththisAgreementbeforethedateoftermination.Inaddition,theCitywillreimburseDesignProfessionalforauthorizedexpensesincurredandnotpreviouslyreimbursed.TheCityshallnotbeliableforanyfeesorcostsassociatedfortheterminationorabandonmentexceptforthefees,andreimbursementofauthorizedexpenses,payablepursuanttothissection.18.ProductsofConsultingServices.Theworkproduct,includingwithoutlimitation,allwritings,worksheets,reports,recordings,drawings,files,detailedcalculationsandotherworkproducts,whethercompleteorincomplete,ofDesignProfessionalresultingfromservicesrenderedpursuanttothisAgreement,shallbecomethepropertyofCityanduponreceiptoffinalpayment.DesignProfessionalagreesthatallcopyrightswhicharisefromcreationoftheworkunderthisAgreementshallbevestedintheCityandwaivesandrelinquishesallclaimstocopyrightorotherintellectualpropertyrightsinfavoroftheCity.CityacknowledgesthatitsuseoftheworkproductislimitedtothepurposescontemplatedbythescopeofworkandthattheDesignProfessionalmakesnorepresentationofthesuitabilityoftheworkproductforuseinorapplicationtocircumstancesnotcontemplatedbythescopeofwork.DocumentssubmittedtotheCityinelectronicformatshallbeformattedaccordingtospecificationsprovidedbytheCity,orifnototherwisespecified,inMicrosoftWord,Excel,PowerPointorotherMicrosoftOfficeSuite(2002)formatasappropriatefortheparticularworkproductor,ifdirectedbytheCityRepresentativeinAdobeAcrobatPDFformat.19.CooperationbyCity.Cityshall,totheextentreasonableandpracticable,assistandcooperatewithDesignProfessionalintheperformanceofDesignProfessional'sserviceshereunder.20.AssignmentandSubcontracting.DesignProfessionalshallnotsubcontract,assignortransfervoluntarilyorinvoluntarilyanyofitsrights,dutiesorobligationunderthisAgreementwithouttheexpresswrittenconsentoftheCityManagerorhisorherdesigneeineachinstance.Anyattemptedorpurportedassignmentofanyright,dutyorobligationunderthisAgreementwithoutCity'sconsentshallbevoidandofnoeffect.Ifsubcontractingofworkispermitted,DesignProfessionalshallpayitssubcontractorwithinten(10)daysofreceiptofpaymentbyCityforworkperformedbyasubcontractorandbilledbytheDesignProfessional.UseofthetermsubcontractorinanyotherprovisionofthiscontractshallnotbeconstruedtoimplyauthorizationforDesignProfessionaltousesubcontractorsforperformanceofanyserviceunderthisAgreement.TheCityisanintendedbeneficiaryofanyworkperformedbyDesignProfessional'ssubcontractorforpurposesofestablishingadutyofcarebetweentheDesignProfessionalServicesAgreementPage6VallejoPDHeadquarters subcontractorandCity.21.SuccessorsandAssigns.Allterms,conditions,andprovisionsofthisAgreementshallapplytoandbindtherespectiveheirs,executors,administrators,successors,andassignsoftheparties.Nothinginthissectionisintendedtoaffectthelimitationonassignment.22.Non-Discrimination/FairEmploymentPractices.(a)DesignProfessionalshallnot,becauseofrace,religiouscreed,color,sex,nationaloriginal,ancestry,disability,medicalcondition,age,maritalstatusorsexualorientationofanyperson,refusetohireoremploy,ortobarordischargefromemployment,ortodiscriminateincompensation,orinterms,conditionsorprivilegesanyperson,andeveryemployeewillreceiveequalopportunityforemploymentandshallbegrantedequaltreatmentwithrespecttocompensation,terms,conditionsorotherprivilegesofemployment,withoutregardtohisrace,religiouscreed,color,sex,nationaloriginorancestry.DesignProfessionalwarrantsandrepresentsitisanequalopportunityemployerandagreesitshallnotdiscriminateonthebasisofrace,religiouscreed,color,sex,nationalorigin,ancestry,disability,medicalcondition,age,maritalstatusorsexualorientationintheselectionandretentionofemployees,subcontractorsorprocurementofmaterialsorequipment.InallsolicitationseitherbycompetitivebiddingornegotiationsmadebyDesignProfessionalforworktobeperformedunderanysubcontract,includingprocurementofmaterialsorequipment,eachpotentialsubcontractororsuppliershallbenotifiedbyDesignProfessionalofDesignProfessional'sobligationunderthisAgreementrelativetonondiscriminationandfairemploymentpractices.DesignProfessionalshallincludetheaboveprovisionsofthissectionineverysubcontract,includingprocurementofmaterialsorequipment.(b)DesignProfessionalagreestocomplywithTitleVIIoftheCivilRightsActof1964,asamended,theCaliforniaFairEmploymentPracticesAct,theAmericanswithDisabilitiesActof1990,anyotherapplicablefederalandstatelawsandregulationsandCityordinancesandregulationshereinafterenacted.23.Notices.AllnoticesorinstrumentsrequiredtobegivenordeliveredbylaworthisAgreementshallbeinwritingandshallbeeffectiveuponreceiptthereofandshallbebypersonalserviceordeliveredbydepositingthesameinanyUnitedStatesPostOffice,registeredorcertifiedmail,postageprepaid,addressedto:IftoCity: TerranceDavisPublicWorksDirectorPublicWorksDepartmentEngineeringDivision555SantaClaraStreetDesignProfessionalServicesAgreementPage7VallejoPDHeadquarters Vallejo,CA94590IftoDesignProfessional:BrucePlaylePrincipalIndigoHammond+PlayleArchitects,LLP9095!StreetDavis,CA95616Fk Anypartymaychangeitsaddressforreceivingnoticesbygivingwrittennoticeofsuchchangetotheotherpartyinaccordancewiththissection.Routineadministrativecommunicationsshallbemadepursuanttosection1ofExhibitA.24.IntegrationClause.ThisAgreement,includingallExhibits,containstheentireagreementbetweenthepartiesandsupersedeswhateveroralorwrittenunderstandingtheymayhavehadpriortotheexecutionofthisAgreement.ThisAgreementshallnotbeamendedormodifiedexceptbyawrittenagreementexecutedbyeachofthepartieshereto.25.SeverabilityClause.ShouldanyprovisionofthisAgreementeverbedeemedtobelegallyvoidorunenforceable,allremainingprovisionsshallsurviveandbeenforceable.26.LawGoverning.ThisAgreementshallinallrespectsbegovernedbythelawoftheStateofCalifornia,withoutregardtoitsconflictsoflawrules.LitigationarisingoutoforconnectedwiththisAgreementshallbeinstitutedandmaintainedinthecourtsofSolanoCountyintheStateofCaliforniaorintheUnitedStatesDistrictCourt,EasternDistrictofCalifornia,Sacramento,California,andthepartiesconsenttojurisdictionovertheirpersonandoverthesubjectmatterofanysuchlitigationinsuchcourts,andconsenttoserviceofprocessissuedbysuchcourts.27.Waiver.Waiverbyeitherpartyofanydefault,breachorconditionprecedentshallnotbeconstruedasawaiverofanyotherdefault,breachorconditionprecedentoranyotherrighthereunder.28.Ambiguity.Thepartiesacknowledgethatthisisanegotiatedagreement,thattheyhavehadtheopportunitytohavethisAgreementreviewedbytheirrespectivelegalcounsel,andthatthetermsandconditionsofthisAgreementarenottobeconstruedagainstanypartyonthebasisofsuchparty'sdraftsmanshipthereof. 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29.Gender.Allpronounsandanyvariationsthereofshallbedeemedtorefertothemasculine,feminine,neuter,singularorplural,astheidentificationsofthepersonorpersons,firmorfirms,corporationorcorporationsmayrequire.30.Headings.ThesectionheadingscontainedinthisAgreementareinsertedDesignProfessionalServicesAgreementPage8VallejoPDHeadquarters forconvenienceonlyandshallnotaffectinanywaythemeaningorinterpretationofthisAgreement.31.CompliancewithLaws.DesignProfessionalwillcomplywithallapplicablestatutes,regulationsandordinancesintheperformanceofallservicesunderthisAgreement.Intheeventofanyconflictbetweenlocal,stateandfederalstatutes,regulationsandordinances,andunlessotherwisedirectedbyCity,DesignProfessionalshallcomplywiththemorestringentstatute,regulationorordinance.32.ConfidentialityofCityInformation.DuringtheperformanceofservicesunderthisAgreement,DesignProfessionalmaygainaccesstoanduseCityinformationregarding,butnotlimitedto,procedures,policies,training,operationalpractices,andothervitalinformation(hereaftercollectivelyreferredtoas"CityInformation")whicharevaluable,specialanduniqueassetsoftheCity.DesignProfessionalagreesthatitwillnotuseanyinformationobtainedasaconsequenceoftheperformanceofservicesunderthisAgreementforanypurposeotherthanfulfillmentofDesignProfessional'sscopeofwork,toprotectallCityInformationandtreatitasstrictlyconfidentialandproprietarytoCity,andthatitwillnotatanytime,eitherdirectlyorindirectly,divulge,discloseorcommunicateinanymanneranyCityInformationtoanythirdparty,otherthanitsownemployees,agentsorsubcontractorswhohaveaneedfortheCityInformationfortheperformanceofservicesunderthisAgreement,withoutthepriorwrittenconsentofCity,orasrequiredbylaw.DesignProfessionalshalltreatallrecordsandworkproductpreparedormaintainedbyDesignProfessionalintheperformanceofthisAgreementasconfidential.AviolationbyDesignProfessionalofthissectionshallbeamaterialviolationofthisAgreementandwilljustifylegaland/orequitablerelief.DesignProfessional'sobligationsunderthissectionshallsurvivethecompletionofservices,expirationorterminationofthisAgreement.33.NewsandInformationRelease.DesignProfessionalagreesthatitwillnotissueanynewsreleasesinconnectionwitheithertheawardofthisAgreement,oranysubsequentamendmentoforeffortsunderthisAgreement,withoutfirstobtainingreviewandapprovalofsaidnewsreleasesfromCitythroughtheCityRepresentative.34.CityRepresentative.TheCityRepresentativespecifiedinExhibitA,ortherepresentative'sdesignee,shalladministerthisAgreementfortheCity.35.Counterparts.ThepartiesmayexecutethisAgreementinoneormorecounterparts,eachofwhichshallbedeemedanoriginal,butallofwhichtogethershallbedeemedoneandthesameinstrument.DesignProfessionalServicesAgreementPage9VallejoPDHeadquarters

36.FacsimileSignature;ElectronicSignature.ThisAgreementshallbebindinguponthereceiptoffacsimilesignaturesoremailedbyPDForotherwise.AnypersontransmittinghisorhersignaturebyfacsimileorelectronicallyshallpromptlysendanoriginalsignaturetotheotherpartypursuanttothenoticeprovisionofthisAgreement.ThefailuretosendanoriginalshallnotaffectthebindingnatureofthisAgreement.37.Authority.ThepersonsigningthisAgreementforDesignProfessionalherebyrepresentsandwarrantsthathe/sheisfullyauthorizedtosignthisAgreementonbehalfofDesignProfessional.38.Exhibits.Thefollowingexhibitsareattachedheretoandincorporatedhereinbyreference:ExhibitA,entitled"ScopeofWork,"includinganyattachmentsExhibitB,entitled"Compensation,"includinganyattachmentsExhibitC,entitled"InsuranceRequirements,"includingattachments [SIGNATURESONFOLLOWINGPAGE]
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EXHIBITASCOPEOFWORK1.Representatives.TheCityRepresentativeforthisAgreementis:RickNavarroProjectManagerPublicWorksDepartment- EngineeringDivision555SantaClaraStreetVallejo,CA94590707-648-5229TheDesignProfessional'sRepresentativeforthisAgreementis:BrucePlaylePrincipalIndigoHammond+PlayleArchitects,LLP9095"StreetDavis,CA95616530-750-0756ext.2#Allroutineadministrativecommunicationsbetweenthepartieswillbebetweentheabovenamedrepresentativesandmaybebypersonaldelivery,mail,facsimiletransmissionorelectronicmailasagreedbetweentheDesignProfessionalRepresentativeandCity'sRepresentative.2.ServicestobeProvided.TheservicesprovidedshallbeassetforthinAttachment1ofExhibitA,attachedheretoandincorporatedhereinbythisreference.3.TimeforPerformance.DesignProfessionalwillperformtheservicesaccordingtotheschedulecontainedinAttachment2ofExhibitA.Iftheschedulecallsfortheservicestobeperformedinphasesordiscreteincrements,DesignProfessionalshallnotproceedfromonephaseorincrementtothenextwithoutwrittenauthorizationfromtheCity'sRepresentative.DesignProfessionalwillcompleteallservicesbyDecember31,2022.4,KeyPersonnel.Alloftheindividualsidentifiedbelowarenecessaryforthesuccessfulprosecutionoftheservicesduetotheiruniqueexpertiseanddepthandbreadthofexperience.Thereshallbenochangeinthepersonnellistedbelow,withoutwrittenapprovaloftheCityRepresentative.DesignProfessionalrecognizesthatthecompositionofthisteamwasinstrumentalintheCity'sdecisionDesignProfessionalServicesAgreement(Revised01.2019)Page1VallejoPDHeadquartersExhibitA toawardtheworktoDesignProfessionalandthatcompellingreasonsforsubstitutingtheseindividualsmustbedemonstratedfortheCity'sconsenttobegranted.Anysubstitutesshallbepersonsofcomparableorsuperiorexpertiseandexperience.FailuretocomplywiththeprovisionsofthissectionshallconstituteamaterialbreachofDesignProfessional'sobligationsunderthisAgreementandshallbegroundsfortermination.Keypersonnelareasfollows:BrucePlaylePrescottNichols DesignProfessionalServicesAgreement(Revised01.2019)Page2VallejoPDHeadquartersExhibitA EXHIBITAATTACHMENT1SERVICESTOBEPROVIDEDTheDesignProfessionalisretainedtoprovidedesignservicesfortheVallejoPoliceDepartmentHeadquartersProject,locatedat400MareIslandWay.Anticipatedservicesareforamultidisciplinaryeffortinvolvingataminimumarchitectural,landscapearchitectural,civilengineering,structuralengineering,electricalengineering,mechanicalengineering,planpreparation,specificationwriting,costestimating,permittingandbiddingassistance,constructionsupport,andanyandallprofessionalandtechnicalassistancethatmaybeneededtoproducebid-readyconstructiondocumentsfortheVallejoPoliceDepartmentHeadquartersProject- PW9818("Project").8TheProjectisanticipatedtobeperformedinthefollowingphases:ePhase1-PreliminaryDesign(throughcompletionofDesignDevelopment/35%ConstructionDocuments).ePhase2-ConstructionDocuments(65%PS&E,95%PS&E,FinalPS&E,Permitting,andBiddingAssistance)ePhase3-ConstructionSupport DesignProfessionalServicesAgreement(Revised01.2019)Page3VallejoPDHeadquartersExhibitA EXHIBITAATTACHMENT2TIMEFORPERFORMANCETheProjectisanticipatedtobeperformedinphases.ATaskOrderwillbeissuedforeachphaseandwilldefinethescheduleforthatphase.DesignProfessionalshallnotproceedwithanyworkuntilaTaskOrderforthespecificphaseisissuedbytheCity. Cc TheProjectisanticipatedtobeperformedinthefollowingphases:ePhase1-PreliminaryDesign(throughcompletionofDesignDevelopment/35%ConstructionDocuments).ePhase2-ConstructionDocuments(65%PS&E,95%PS&E,FinalPS&E,Permitting,andBiddingAssistance)ePhase3-ConstructionSupport DesignProfessionalServicesAgreement(Revised01.2019)Page4VallejoPDHeadquartersExhibitA EXHIBITBCOMPENSATION1.DesignProfessional'sCompensation.A.Services:CityagreestopayDesignProfessional,attherate(s)specifiedbelow,forthoseservicessetforthinExhibitAofthisAgreementandforallauthorizedreimbursableexpenses,foratotalnottoexceedTwoMillionNineHundredSixtyTwoThousandNineHundredThirtyFiveDollars[$2,962,935]andisallocatedasfollowsforeachphase:ePhase1-PreliminaryDesign(throughcompletionofDesignDevelopment/35%ConstructionDocuments)-$899,400ePhase2-ConstructionDocuments(65%PS&E,95%PS&E,FinalPS&E,Permitting,andBiddingAssistance)-$1,334,900ePhase3-ConstructionSupport-$728,635DesignProfessionalshallnotifyCityinwritingnolaterthanthirty(30)dayspriortotheestimateddatewhenDesignProfessionalwillhavebilledCitythemaximumpaymentamountpermittedunderthisAgreement,andDesignProfessionalshallprovideCitywithanestimateoftheadditionalcompensationrequiredtocompletetheproject.B.AdditionalServices:1.AdditionalServicesarethoseservicesrelatedtothescopeofServicesofDesignProfessionalassetforthinExhibitAbutnotanticipatedatthetimeofexecutionofthisAgreement.AdditionalServicesshallbeprovidedonlywhenaSupplementalAgreementauthorizingsuchAdditionalServicesisapprovedbytheCityManager,orhisorherdesignee.CityreservestherighttoperformanyAdditionalServiceswithitsownstaffortoretainotherConsultantstoperformsaidAdditionalServices.2.DesignProfessional'scompensationforAdditionalServicesshallbebasedonthetotalnumberofhoursspentonAdditionalServicesmultipliedbytheemployees'appropriatebillablehourlyrateasestablishedbelow.City,atitsoption,maynegotiateafixedfeeforsomeorallAdditionalServicesastheneedarises.WhereafixedfeeforAdditionalServicesisestablishedbymutualAgreementbetweenCityandDesignProfessional,compensationtoDesignProfessionalshallnotexceedthefixedfeeamount.2.AppropriateBillableHourlyRatesforServicesandAdditionalServices.DesignProfessional'sbillablehourlyratesshallbeaslistedinAttachment1ofExhibitB,attachedheretoandincorporatedhereinbythisreference.DesignProfessionalServicesAgreement(Revised01.2019)Page1VallejoPDHeadquartersExhibitB

3.DesignProfessional'sReimbursableExpenses.ReimbursableExpensesshallbelimitedtoactualreasonableexpendituresofDesignProfessionalforexpensesthatarenecessaryforthepropercompletionoftheServicesandshallonlybepayableifspecificallyauthorizedinadvancebyCity.4,PaymentstoDesignProfessional.A.PaymentstoDesignProfessionalshallbemadewithinareasonabletimeafterreceiptofDesignProfessional'sinvoice,saidpaymentstobemadeinproportiontoservicesperformed.DesignProfessionalmayrequestpaymentonamonthlybasis.DesignProfessionalshallberesponsibleforthecostofsupplyingalldocumentationnecessarytoverifythemonthlybillingstothesatisfactionofCity.B.AllinvoicessubmittedbyDesignProfessionalshallcontainthefollowinginformation:Descriptionofservicesbilledunderthisinvoice» DateofInvoiceIssuanceSequentialInvoiceNumberCity'sPurchaseOrderNumber(ifissued)SocialSecurityNumberorTaxpayerIdentificationNumberAmountofthisInvoice(ItemizeallReimbursableExpenses")TotalBilledtoDate NOARWN>
C.ItemsshallbeseparatedintoServicesandReimbursableExpenses.BillingsthatdonotconformtotheformatoutlinedaboveshallbereturnedtoDesignProfessionalforcorrection.CityshallnotberesponsiblefordelaysinpaymenttoDesignProfessionalresultingfromDesignProfessional'sfailuretocomplywiththeinvoiceformatdescribedabove.D.Requestforpaymentshallbesentto:RickNavarroProjectManagePublicWorksDepartment- EngineeringDivision555SantaClaraStreetVallejo,CA945905,AccountingRecordsofDesignProfessional.DesignProfessionalshallmaintainforthree(3)yearsaftercompletionofallserviceshereunder,allrecordsunderthisAgreement,including,butnotlimitedto,recordsofDesignProfessional'sdirectsalarycostsforallServicesandAdditionalServicesperformedunderthisAgreementandrecordsofDesignProfessional'sReimbursableExpenses,inaccordancewithgenerallyacceptedaccountingpractices.DesignProfessionalshallkeepsuchrecordsavailableforaudit,DesignProfessionalServicesAgreement(Revised01.2019)Page2VallejoPDHeadquartersExhibitB inspectionandcopyingbyrepresentativesoftheCity'sFinanceDepartmentorothergovernmentagenciesduringregularbusinesshoursupontwentyfour(24)hoursnotice.TheobligationsofDesignProfessionalunderthissectionshallsurvivethisAgreement.6.Taxes.DesignProfessionalshallpay,whenandasdue,anyandalltaxesincurredasaresultofDesignProfessional'scompensationhereunder,includingestimatedtaxes,andshallprovideCitywithproofofsuchpaymentsuponrequest.7.TaxpayerIdentificationNumber.DesignProfessionalshallprovideCitywithDesignProfessional'scompleteRequestforTaxpayerIdentificationNumberandCertification,FormW-9,asissuedbytheInternalRevenueService,andanyotherStateorlocaltaxidentificationnumberrequestedbyCity.

DesignProfessionalServicesAgreement(Revised01.2019)Page3VallejoPDHeadquartersExhibitB EXHIBITBATTACHMENT1FEESCHEDULEFeeScheduleIndigo|Hammond+PlayleArchitects,LLP2020 PrincipalArchitectArchitectSeniorDesignerDesigner/Drafter-Level2Designer/Drafter-Level1ClericalOvertimerate1.5timeshourlyratesabove.Consultantsandreimbursableexpensesareat1.15xcost.MileageatFederalrate,currently$0.58permile.IndigoandconsultantratesaresubjecttochangeeffectiveJanuary1eachyearduringtermofagreement. $245$200$180$145$130$105
DesignProfessionalServicesAgreement(Revised01.2019)VallejoPDHeadquartersExhibitB Page4 Subcontractor-Gates&Associates
HOURLYFEESHOURLYFEESFORSERVICESOF:PartnerPrincipalAssociatePrincipalSeniorAssociateJobCaptainLandscapeDesignerJr.LandscapeDesignerSr.IrrigationDesignerIrrigationDesignTechnicianSr.VisualCommunicationsDesignerMarketingCoordinatororDirectorAdministrativeStaffEXPENSES(REIMBURSABLES)A.Consultantsatapproximatelythesameratesindicatedaboveoronconsultantfeeschedules.B.Otherdirectexpensesatcostwhichmayinclude:1.Printingandreproductioncosts.2.Mileageandtravelcosts.3.MiscellaneousHourlyratesmaybeadjustedonJanuary1ofeachyearandshailapplyforanyservicesrenderedafterthatdate.

RATESCHEDULE
RATEPERHOUR:$185.00-$195.00$165.00-$175.00$155.00$135.00$125.00$115.00$100.00$150.00$100.00-$115.00$135.00$100.00-$145.00$90.00-$105.00 DesignProfessionalServicesAgreement(Revised01.2019)VallejoPExhibitBDHeadquarters Page5 Subcontractor- CunninghamEngineeringSCHEDULEOFFEESCUNNINGHAMENGINEERINGCORPORATIONJanuary2020ClassificationPrincipalEngineerProjectManagerIITProjectManagerIIProjectManager| SeniorEngineer/HydrologistSeniorEngineerProjectEngineerIIProjectEngineerIlProjectEngineer|ProjectPlanningManagerStaffEngincerIIStaffEngincerISr.LandscapeArchitect/ProjectManagerSr.LandscapeArchitect/PlannerLandscapeArchitectII!LandscapeArchitectITLandscapeArchitectISr.LandscapeDesignerLandscapeDesignerIILandscapeDesignerIProjectCoordinatorI]ProjectCoordinator!SeniorTechnicianTechnician/DrafterIIITechnician/DrafterIITechnician/Drafter1 BusinessManagerClericalReimbursableExpenses/OutsideServices:Cost+1596Overtime/ExpeditedRate:35%Feessubjecttochange.

HourlyRate$262.00$238.00$227.00$198.00$232.00$223.00$181.00$167.00$167.00$187.00$138.60$122.00$187.00$159.00$147.00$139.00$§130.00$127.00$119.00$103.00$125.00$91.00$147.00$138.00$112.00$84.00$130.00$83.00 DesignProfessionalServicesAgreement(Revised01.2019)VallejoPDHeadquartersExhibitB Page6 Subcontractor- MiyamotoInternational2019MiyamotoInternational,Inc.BillingRatesCEO/CFO $300.00- $400.00/hr.SeniorPrincipal$300.00- $350.00/hr.Principal $240.00- $300.00/hr.AssociatePrincipal$150.00- $250.00/hr.Associate/SeniorAssociate$140.00- $200.00/hr.ProjectEngineer/SeniorProjectEng.$100.00- $180.00/hr.StaffEngineer$100.00- $125.00/hr.Designer/SeniorDesigner$100.00- $130.00/hr.InternationalPrograms$80.00- $230.00/hr.Communications/Marketing$80.00- $180.00/hr.PeopleDevelopment$100.00- $150.00/hr.Finance $75.00- $200.00/hr.Administrative$75.00- $100.00/hr.ExpertWitness $350.00/hr.Deposition&CourtTestimony$400.00/hr.

DesignProfessionalServicesAgreement(Revised01.2019)VallejoPDHeadquartersExhibitB Page7 Subcontractor-GuidepostSolutionsLLCGuidepostSolutionsLLCHourlyRatesfor2020*DESIGNSERVICESPrincipal $250/hrSubjectMatterExpert $230/hrSeniorProjectManager $200/hrProjectManager $185/hrSeniorDesigner $185/hrProfessionalEngineer $185/hrTechnologyDesigner $175/hrAssociateProjectManager $160/hrDesign/Drafting$125/hrTechnicalSupport $115/hr*Theseratesareevaluatedannually.Anychangesinprojectcompletionmayresultinanincreaseinratesandtotalcompensation.

DesignProfessionalServicesAgreement(Revised01.2019)Page8VallejoPDHeadquartersExhibitB Subcontractor- M.NeilsEngineering,Inc.

BILLINGRATESCHEDULEFORENGINEERINGSERVICESEffectiveJanuary1,2020LaborRatesThefollowingarerangesofhourlylaborbillingrates:PrincipalEngineer$230SeniorProjectManager$200ProjectManager$185SeniorEngineer$185Engineer$170SeniorDesigner$170Designer$145AssistantEnginee¥$135EngineeringTechnician$125SeniorDrafter$125Drafter $110AssistantDrafter$100Clerical$100 Reimbursableexpensesinclude:postageotherthanforgeneralcorrespondence;plancheck,permit,andinspectionfeesrequiredbygoverningbodies;plottingofCADDorginals:printingandreproductioncostsapplicabletotheproject,includingreproductionofbiddingdocuments,exceptfor'nc:dentalprintingofchecksetsforclientreview;andanyothercostassociatedwithGprojectwhichisauthorzedbytheclient.Reimbursableexpenseswillbebilledatactualcostplusaservicechargeof15%.ThisschedulewillbeineffectthroughDecember31,2020,atwhichtimeitwillbesubjecttochange.

DesignProfessionalServicesAgreement(Revised01.2019)VallejoPDHeadquartersExhibitB Page9 Subcontractor- PetersEngineering
2020HOURLYRATESPrincipal$185.00perhourSeniorEngineer$160.00perhourProjectManager/Engineer$135.00perhour.SeniorDesigner$105.00perhourDesignerCADDClerical$95.00perhour$85.00perhour$70.00perhour DesignProfessionalServicesAgreement(Revised01.2019)VallejoPDHeadquartersExhibitB Page10 Subcontractor- BSKAssociatesBSKAssociates-July1,2019toJune30,2020PrevailingWageScheduleofFeesEscalation:Thebillingratespresentedhereinwillbeincreasedby3%annuallyonJuly1stofeachyearsubseqtotheofanagr:

PROFESSIONALSTAFF TECHNICALSTAFF[PREVAIUNGWAGE}Principal $225.00FlekdSupervisor $15500SenseProfessional $200.00Graup1-SpecialInspector $14200ProjectProfessionalif $18500Group1SpecielInspector $13800ProjectProfassional| $185.00Group3EngineeringTechnician $12600StaffProfessonaltt 5140.00Group4-fechs.cien $11000StalProfessenal| $128.00GroundPenetratingRadarScanningTechnmcan$16000SemiG'S $it500CoreBnitingTechnician $190.00GISSpeaaist $12500floorfatnessTestngTechnicsan $17000InformationSpecialist& $14000SemplePickup/Transportation/Delivery $s800InformationSpecieist0 $12500LaboratoryTechncien $9800CAD $5000AdovnistrativeAssistant/Clencal $7800ProyectAdministrator $85.00Utigetonsupport 1SastandardrateEQUIPMENT GASISOFCHARGESFORFELDTECHNICLANSERVICESMuciearGauge(Day) $$s00FieldWorkfrom0to4hours 84)4hoursURrasoneWeldEquipment(Oey) $5$00FieldWorkfrom4to8hours Ba!8hoursTorqueWrench(Day) $5500FieldWorkove:Bhours/SaturdaysBktumeandahaltProofLoedEquipment(Cay} $$300Sundays,holdaysandover12hours BildoubleimeReberLocator/Pachometer $100.00Swingshift{4OComtoMidnight) Add$1500perhourHandAuger(Dey) $2cc0oGraveyardSAct Add$2000perhourWaterMeter(Dey) $soShow-upume(noworkperformed) Bi1RoursOntiing«t+Pat,stakesandlath-(Pro-ect) $2500Samplingofcytinderpeckup,manimumcharge Oi1hoursOntangSupplies-Reuseoftubdes/caps(Proect)$2s¢00Manometer(Cay) $20000OM/PREVAILINGWAGEADIAINISTRATIONFEES(MONTHLY)DoubveRurginfitrometer(Day) $soapoCortzhedPayrof/DIRUp-oed $30000Non-PertormanceCertifiedPayrot!/ntUplosd $10000ANALYSISSOFTWAREUSAGEFEES SubcontractorManagement/CampuanceForms $10000BINT(Proyect) $5sO00Addibonal(CPTractororOtherComphanceSoftware$20000Le(Project) $5000Add:tronalSpecialForms,asrequired $15000Pile(Project) $5000SHAFT(Progect} $$000REIMBURSABLESGROUP[Project] $10000Mileage(PortaltoPortal) $ oaCha(Proyect} $ PerCrem(asrequired) $15000LquetyFra(Project) $sodOndgeToll Cast615%LalT(Propect} $$0.00ParkingFees Cost+15%Novo[Proyect) $5000Subcontultant/SubcontractorSennces,Vendors,andExpensesCost+15%Side(Project) $10000ProjectAdrrunistretionFees 7%oftnve.ceSettielO(Project) $10000DIAAdmnistratianFees 3%ofInvo-ceArcGIS(Project) $socaProjectSatup{Project} $30900MATERIALSLABORATORYTESTSSOSMorstureDensityCurvesStardardProctor,4"{ASTM/AASHTO}ModifiedProctor,4"Md(ASTM/AASHTO}ModifiedProctur,6°mold(ASTM02587)CaltransMasioumWatDenuty(CT218)CheckPomtParticletireAnatysiaSeveAnatysaw/Wash(ASTMD422)Minus#290Wash,Sov(ASTMC1140)HydrometerAnatyss(ASTMD422)DoubleHydrometer(ASTM04221)SpeciheGrantyofSci{ASTMDas4)VisualClessificaton(ASTM32488}SandEquna-ent(ASTM02419}'%OrganicsSod(ASTMD2974)Afterberg(uruts/SwellTestsPlasticityInder(ASTM04318)ShenkegeofSods(ASTM0427}ExpansionirdeyofSows(USCNo29)MoistureDensityTertTubeDenstyMasstureContentofSoils(ASTM92216}"R°VolveDeterminationR-ValueofSols{Cf301}ValueofTestedMaterials(CT3021)ConsolidationTestsCansolatation(ASTM02435)Consolatation,ExtraPonts[ASTM02435}CollapsePotentialofSols[ASTM02435)RemoidedConiaintation[ASTM02435}CreswellofSoi!(AST04546) wununw
23200aszco10CD2c134.00
216002930023200
49:004100
3910043304320055002030033000292
CatforniaBearingRatio(CBR)CBAat100%(ASTM01882ofAASHTO1-180)CBAat85%(ASTM0188}ofAASHTOT-180)PermeabilstyTestsRag.dWallPermeability(ASTMC2434}FresitdeWallPermeabruty(ASTM05084}RomoidedFlemwalPerm(ASTMDS084)SodCorroswtyVestsMinmurResstrityofSola(CT643)pHSo'ubleSulfate,ChiondeandSucfideOnidatonReduct.onofSouSoulCementTestsFreezeThawAbranon{ASTM9560)Wethag-Oryprgabrasion(ASTM0559)PreparationofF ThawofWatt.ng-OningTestsSor!CementCompresvion(ASTM01633)CementContentSouCement(ASTM.C1ORA}OtherSamplePreparationCrumbTestOnperitian(ASTMO6S7?)PinholeDispersonTest(ASTAS}SandDenaltyCalibration(ASTM01566]UnconfinedComprettionUnconfinedComprestion(ASTM02166}SheortestsDectShear,Und.sturbed(ASTM03080)OwectShear,Remotded(ASTM03080)TrhasalCompressionTesting 5039097900
278.0043300$5100
133006500129.00$500
65007700247009200
12400
DesignProfessionalServicesAgreement(Revised01.2019)VallejoPDHeadquartersExhibitB Page11 BSKAssociates-July1,2019toJune30,2020PrevailingWageScheduleofFeesEscalation:Thebittingratespresentedhereinwillbeincreasedby3%annuallyonJulyistofeachyearsubsequenttotheexecutionofanagreement.MATERIALSLABORATORYTESTSAGGREGATES CONCRETESeveAnalysisCoarseofFine(ASTMC136} $8200CementContentConcrete(ASTMC1084) $37100SeveAnatyssw/FnenassModulus $as00ChemmcaiTest(ASTMC152) QuoTEMinus200Wash,Aggregates(ASTMC117} $8200SetTemesComent-VicatNeedie(ASTMC191) $30900SpecificGravity/Absorpton{ASTMC127) $125800SpecificGravityofHydraulicCement(ASTMC193) $134900SpecificGravity/ADsorpt.on(ASTMC178) $188.00UnealShnnaageSetof3(ASTMC157) $391.00Organcimpurities(ASTMC40) 58200CompressionTestofConcrete(ASTMC35} $3300%Lumps/FriablePertcles(ASTMC242) $8000CompretscnTestofConcrete-4(ASTMC39} $13400%FlatandElongated(ASTM04792) $22490CompressionTestofCore(ASTMC42) $6000MoutureContent(ASTMC2226) $43900PreparationofSpecimens.Sawing $67OOAgg7egateWt,petCompacted(ASTMC29) $7700Compress:veStrengthofShotcretePanel $32400AggregateWt,pcfLoose(ASTMC29) $6500ProportionofCementinConcrete(ASTMC85) $34500AbdeanonbyLARattler,SrrallSize(ASTMC1331) $23200FlexuralTestPerBeam(ASTMC78} $$200AbrasionbyLARattler,LargeSize{ASTMC131) $78350SpittingTensileStrengthofConcrete(ASTMC496) $eao0SodrumSulfateSoundneas,PerSiews(ASTMC88] $1c800UnetWeghtLtWtConcrete{ASTMC567] $5500SedumSulfateSoundness,Min.Charge(ASTMCBS) $34500"AZTest-Re:nforcedConcretePipe"LifeFactor" $77.00RelativeMortarStrengthofSand[ASTMC8?) $422009PtCoreMeasurements,Lach(ASTMC174} $ 33.00SandEquivalent(ASTM02429ORCY2274) $12400CompressiveStrengthofGunte $ 6900Ourabil-tyinden(CT229) $247.00ConcretenalBatches QUOTEPotentialReactintyofAggregates QUOTEUnitWeght&AbsConcrete(ASTMD642) $12400GlearnessVaiueofAggregate(CT227) $17800AcceleratedCuringofConcrete(ASTMC684) $247.00Hydrometer(ASTM0422ORCT205-E} $22200CylinderMolds{each} $ 7.00%Crushedparticies(CT205) $16100StorageofConcreteCylindersformorethan45Days $57.00LightweightPieces[ASTM223) $21600RHProbe $$700CaloumCrondeXt $38.00HOTMIXASPHALT MixingWater(pH,elecconductance,chionde,sulfate)$98.00MinDesign,HVLEM $3,05900ContactSod(pH,etec.conductance.chlonde,sulfate}$11800MiaDesign,Marshall $3,626.00HamburgWheelTrack(AASHTO1324) $1,59600MASONRYGyratoryCompaction(AASHTO7322) $33000ConcreteMasonryUnitsTesting(ASTMC90)ACContentbyCentrifuge(ASTMD2172} $28300CompressicnTestPavers,Single $7600AC/AshCorrection(ASTM02172/C7382) $28300CompreszonTestCompostCMUPrim $16300ACContent'gation(ASTM06307/C7382/AASHTO1308}$22100SpecificGravityardUnitWeight $21300MostureContentcfAsphat(CT370) $6s00MaorstureContent $5200Gradation/EstrachionAggregate(ASTMO$444) $13400CompressionTest,MasonryUnits(ASTMC140) $10300FilmStripping $$8300Absorpbor/MorstureContent(ASTMC146) $10300Corpactton/PreparationofHMABraquette(CT304} $21600UnearShrinhage(ASTMC426) $39700Stab:lomete'Value(CT366/AASHTO1246) $173.00MasonryCoreShearTest(Title24} $108.00ACCoreSpecificGravity(ASTM02726) $$500MasonryCoreCompreision/ShearTest(Tithe24) $185800ACCoreSpectficGravity-ParaffinCoated(AASHTO1275)$153.00ComoressiceTestBock,Each(ASTMC67) $7700ACMaeDerutyRiceMethod[ASTM02041} $28700Absorption/UnitW1ofBnck[ASTMC67) $7700TonleStrengthRatio(AASHTO[283) §1.08200CompresnonTestGrout(SetofJor4) $2180Me.stureVaporSuscepttdity{CT307} $251.00CompressacnTestMortar(Setof3or4) $1cs00ACSurtaceAdras:on(CT360) $49200IndexRetasedStrength{ASTMD1074-01975]$443200WELDINGANDSTRUCTURALSTEELACHyeemMansurDensity(CT375) $44300WetderQuatificotionTestingMarshalStapplityandFlow(ASTM06927) $24700Welder/ProcedureWeidetQualif-cationTesting QuoteCalc.atedACMax:mumDensity(Cv367) $980cFaceSendofStee! $6000MarshallMaumumentity,50Siows(ASTM06526}$28800RootBendofWedCougon $6000ExaminatcnofACCores $3300SaudeBendofWeidCoupon $6000ThicknessCeterminatonofACCores $2200TenuleTestofStee!Coupon $8200ACTensle-StrengthPremuedASTM04867 $63950BendTestcfSteelCoupon $7000ACTensileStrengthLabMinedASTMD4867 $75290Macn.ningCharges[PetCoupon) QuOoTEBrunellHardressofSteal(ASTME1C] $800REINFORONGSTEEL RoctwellHardnessofStee!(ASTM£14) $9800Tensile&BerdofRebar,#3-68 $14600BottUltimaceLoad §13900Tensile&BerdofReda,07-@1l $14690BottHardness(setof3) $9800BendTestofRebar S$ 63090NutHardness{setof3) $$800'SipandTenuteRebarCoupers(CT670) $21196WasherHardness{setof3 $9800TensonTestofWe'dedWreFabre QUOTEProofLoading,boltofnut $139.00BendTestofWaldtedWireFabric QUOTEWeldShearTest,WeldedWereFabre QuovrEeFIREPROOFINGOTCableTersileandElongat:on(ASTMA416ofA421) $26890Cohesion/AdhesionFireproofingMaterials $124006PTCabiePreparation QUOTEOryDenartyFireproofing(ASTME605} $9300WOOOPROOUCTS CAUBRATIONSpecificGravityandShrinkage{ASTMD143} $113900TorqueWrerch $16800MasstureContent,OvenOry(ASTM02016,MethodA) $4acoHydraulicjack §15800MoutureCortent,Meter(ASTMD016,MethodB} 5-33.00PryrwoodGlueShearTest(ASTMD805) QuoteGlee-LaminotedTimbersMorstureAbsorptionofPlywood(ASTMD8C5) $77:00FingercoinsTens:onTest(AITCTest106) $ $800BendingTestforEngloints(AITCTest105) $5800GALVANIZEDCOATINGS AdhesiveSpreadMeasurment(arcTest102} $5300WtofGaivenuedCoating(ASTMA90} $9800ManstureContentandSpecicGravity(AITCTest121) 579:00 DesignProfessionalServicesAgreement(Revised01.2019)Page12VallejoPDHeadquartersExhibitB Subcontractor- SousaLandSurveysFEESCHEDULEFORSERVICESSurveyingServicesLicensedLandSurveyor$165.00perhourSurveyTechnician$125.00perhourDrafter $100.00perhour1-PersonSurveyPartywithRoboticSystemandGPS$200.00perhour1-PersonSurveyPartywith3DColorLaserScanner$285.00perhour2-PersonSurveyPartywithRoboticSystemandGPS$285.00perhourAdditionalSurveyPartyMember$100.00perhourOtherServicesCourtAppearancesandDepositions$2,600.00-_perdayMeetingsandPresentations$205.00perhourTravelTime ApplicableHourlyRateConsultantsandOtherOutsideChargesActualCost+15%MiscellaneousFeesandProvisiCopies,PrintsandOtherReimbursablesActualCust+15%Paymentisdueuponpresentationofinvoiceandispastdue30daysfromthedateofinvoice.Alatepaymentchargeiscomputedatanannualrateof10%andbilledonanyinvoicebalancedue,commencing45daysaftertheinvoicedate.ThisFeeScheduleiseffectivefromJanuary1,2020throughDecember31,2020andissubjecttorevisionannually.

DesignProfessionalServicesAgreement(Revised01.2019)Page13VallejoPDHeadquartersExhibitB Subcontractor- FACSLABORRATES

LABORATORYANALYTICALRATES(PERSAMPLE)ANALYSIS
MICROBIOLOGYSameDay1Vay2Ways
TURNAROUNDTIME*
3Jays4Days>7DaysNon-ViableAir $175$140$125$75Non-ViableBulk- $125$115$75$55TotalColiform&E.Coli,(MUG)$160$125$90LegionellaViableCulture["Turnaroundtime=totalbusinessdaystoreceivelaboratoryresultsaftersamplesubmissionMISCELLANEOUSMileage:Costplus15%Deposition/Testimony:LaborRatex1.5Reimbursables:Costplus15%EmergencyResponse:LaborRatex2EquipmentandConsumables:Costplus15% Overtime:LaborRatex1.5Off-HoursLabOpeningFee:$400 DesignProfessionalServicesAgreement(Revised01.2019)Page14VallejoPDHeadquartersExhibitB DESIGNATIONHOURLYSr.CIH/IPhD/T:oxicologist$275$250-_CiH/PrincipaiScientistProfessionalGeologist$250__ SeniorProjectManager$155$140__ ProjectManager_ ProjectSpecialist$110__ _ SeniorTechnician$100$90__TechnicianProjectCoordinator$85AdministrativeSupport RightPeopie.RightPerspective.RightNow.

L
ASBESTOSSameDay1Day-2Days3Days4Days5Days$24PCM(air) $22$20_ $18$16$14viPLM(bulk-standard)$35$32$28$25$22$20PLM(bulk-complex)$65$50$45$40$36$34TEM(air) $280$200$175$150$125$100PointCount-400$125$100_ $80$80$75$70PointCount- 1000/Gravimetry$250$200$180$160$150$140OTHERSameDay1Day-2Days3DaysDays5Days$60$50$40 $25$20Lead~AtomicAbsorption "$30Silica $253$236$206| $177$148$130 EXHIBITCINSURANCEREQUIREMENTSDesignProfessionalshallprocureandmaintainforthedurationofthisAgreement,includinganyextensionsthereto,insuranceagainstclaimsforinjuriestopersonsordamagestopropertywhichmayarisefromorinconnectionwiththeperformanceofserviceshereunderbytheDesignProfessional,theiragents,representatives,oremployeesorsubcontractors.1.A.MinimumScopeofInsurance.Coverageshallbeatleastasbroadas:InsuranceServicesOfficeformnumberGL0002coveringComprehensiveGeneralLiabilityandInsuranceServicesOfficeformnumberGL0404coveringBroadFormComprehensiveGeneralLiability;orInsuranceServicesOfficeCommercialGeneralLiabilitycoverage(occurrenceformCG0001).InsuranceServicesOfficeformnumberCA0001coveringAutomobileLiability,code1anyautoandendorsementCA0025.BWorkers'CompensationinsuranceasrequiredbytheStateofCaliforniaandEmployer'sLiabilityInsurance.Cc ProfessionalLiabilityinsuranceappropriatetotheDesignProfessional'sprofession(ErrorsandOmission).DMinimumLimitsofInsurance.DesignProfessionalshallmaintainlimitsnolessthan:2GeneralLiability:$1,000,000.00peroccurrenceforbodilyinjury,personalinjury,andpropertydamage.IfCommercialGeneralLiabilityInsuranceorotherformwithageneralaggregatelimitisused,coverageshallbetwicetheperoccurrenceamount.A AutomobileLiability:$1,000,000.00peraccidentforbodilyinjuryandpropertydamage.BWorkers'CompensationandEmployer'sLiability:$1,000,000.00peraccidentforbodilyinjuryordisease.IfBorrowerisnotsubjecttoCaliforniaWorkers'Compensationrequirements,BorrowershallfileacompletedcertificateofexemptionformwhichmaybeobtainedfromtheCityofVallejopriortocommencinganyactivityauthorizedhereunder.

Cc
ProfessionalLiability,(ErrorsandOmission):$1,000,000.00coveragecontinuingfor3yearsaftercompletionofservicesrendered.DDesignProfessionalServicesAgreement(Revised01.2019)Page1VallejoPDHeadquartersExhibitC

3.DeductibleandSelf-InsuredRetention.Anydeductiblesorself-insuredretentiongreaterthan$10,000mustbedeclaredtoandapprovedbytheCity'sRiskManager.Ifthedeductiblesorself-insuredretentionlimitisunacceptabletotheCity'sRiskManager,athisorheroption,theinsurershalleitherreduceoreliminatesuchdeductiblesorself-insuredretentionasrespectstheCityofVallejo,itsofficers,officials,employeesandvolunteers;ortheDesignProfessionalshallprocureabondguaranteeingpaymentoflossesandrelatedinvestigations,claimadministrationanddefenseexpenses.4.OtherInsuranceProvisions.Thegeneralliabilityandautomobileliabilitypolicies,ascanbeprovided,aretocontain,orbeendorsedtocontain,thefollowingprovisions:A.TheCityofVallejo,itsofficers,officials,employees,agentsandvolunteersaretobecoveredasadditionalinsuredsasrespects;liability,includingdefensecosts,arisingoutofactivitiesperformedbyoronbehalfoftheDesignProfessional;productsandcompletedoperationsoftheDesignProfessional;premisesowned,occupiedorusedbytheDesignProfessional;orautomobilesowned,leasedhiredorborrowedbytheDesignProfessional.ThecoverageshallcontainnospeciallimitationsonthescopeofprotectionaffordedtotheCityofVallejo,itsofficers,officials,employees,agentsorvolunteers.TheinsuranceistobeissuedbycompanieslicensedtodobusinessintheStateofCalifornia.B.Foranyclaimsrelatedtothisproject,theDesignProfessional'sinsurancecoverageshallbeprimaryinsuranceasrespectstheCityofVallejo,itsofficers,officials,employees,agentsandvolunteers.Anyinsuranceorself-insurancemaintainedbytheCityofVallejo,itsofficers,officials,employees,agentsorvolunteersshallbeexcessoftheDesignProfessional'sinsuranceandshallnotcontributewithit.C.AnyfailuretocomplywithreportingorotherprovisionsofthepoliciesincludingbreachesofwarrantiesshallnotaffectcoverageprovidedtotheCity,itsOfficers,officials,employees,agentsorvolunteers.D.TheDesignProfessional'sinsuranceshallapplyseparatelytoeachinsuredagainstwhomclaimismadeorsuitisbrought,exceptwithrespecttothelimitsoftheinsurer'sliability.E.Eachinsurancepolicyrequiredbythisclauseshallbeendorsedtostatethatcoverageshallnotbesuspended,voided,canceledbyeitherparty,reducedincoverageorinlimitsexceptafterthirty(30)days'priorwrittennoticebycertifiedmail,returnreceiptrequested,hasbeengiventotheCity.

DesignProfessionalServicesAgreement(Revised01.2019)Page2VallejoPDHeadquartersExhibitC F.Theworkers'compensationandemployer'sliabilitypolicyrequiredhereundershallbeendorsedtostatethattheworkers'compensationcarrierwaivesitsrightofsubrogationagainstCity,itsofficers,officials,employees,agentsandvolunteers,whichmightarisebyreasonofpaymentundersuchpolicyinconnectionwithDesignProfessional'sperformanceunderthisAgreement.5.AcceptabilityofInsurers.InsuranceistobeplacedwithinsurerswithacurrentA.M.Best'sratingofnolessthanA:VII.6.VerificationofCoverage.DesignProfessionalshallfurnishtheCitywithoriginalcertificatesofinsuranceforallinsurancesrequiredbythisAgreementandendorsementseffectinggeneralandautomobileliabilityinsurancecoveragerequiredbythisclause.Theendorsementsaretobesignedbyapersonauthorizedbythatinsurertobindcoverageonitsbehalf.AllendorsementsaretobereceivedandapprovedbytheCityAttorneybeforeworkcommences.TheCityreservestherighttorequirecomplete,certifiedcopiesofallrequiredinsurancepolicies,includingendorsementsaffectingthecoverage,bythisAgreementatanytime.AllverificationofcoverageandotherinsurancedocumentsshallbemailedtothefollowingaddressortoanyothersubsequentaddressasmaybedirectedinwritingbytheCityAttorney:CityofVallejoAttn:CityAttorney555SantaClaraStreetVallejo,CA945907.Subcontractors.DesignProfessionalshallincludeallsubcontractorsasinsuredsunderitspoliciesorshallfurnishseparatecertificatesandendorsementsforeachsubcontractor.Allcoveragesforsubcontractorsshallbesubjecttoalloftherequirementsstatedherein.8.PaymentWithhold.CitywillwithholdpaymentstoDesignProfessionalifthecertificatesofinsuranceandendorsementsrequiredinParagraphF,above,arecanceledorDesignProfessionalotherwiseceasestobeinsuredasrequiredherein.

DesignProfessionalServicesAgreement(Revised01.2019)Page3VallejoPDHeadquartersExhibitC ACORDCERTIFICATEOFLIABILITYINSURANCE"31312020INDIHAM-01SUMMANRTHISCERTIFICATEISISSUEDASAMATTEROFINFORMATIONONLYANDCONFERSNORIGHTSUPONTHECERTIFICATEHOLDER.THISCERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND,EXTENDORALTERTHECOVERAGEAFFORDEDBYTHEPOLICIESBELOW.THISCERTIFICATEOFINSURANCEDOESNOTCONSTITUTEACONTRACTBETWEENTHEISSUINGINSURER(S),AUTHORIZEDREPRESENTATIVEORPRODUCER,ANDTHECERTIFICATEHOLDER.([MPORTANT:IfthecertificateholderisanADDITIONALINSURED,thepolicy(ies)musthaveADDITIONALINSUREDprovisionsorbeendorsed.lfSUBROGATION!SWAIVED,subjecttothetermsandconditionsofthepolicy,certainpoliciesmayrequireanendorsement.Astatementonthiscertificatedoesnotconferrightstothecertificateholderinlieuofsuchendorsement(s).PRODUCERLicense#0E67768IOAInsuranceServices3875HopyardRoadSuite20Pleasanton,CA94588 |SQNTACTDavidSifuentes INSUREDIndigo!Hammond+PlayteArchitects,LLP9095thStreetDavis,CA95616 (AIGWo,ext):50027|FAXnvo):(925)416-7869| [email protected](S)AFFORDINGCOVERAGENAIC#INsuReRA:RLIInsuranceCompany13056INSURERB:TheHanoverInsuranceCompany22292INSURERC:(INSURERD:INSURERE:INSURERF:

F
CERTIFICATEHOLDER CANCELLATIONSHOULDANYOFTHEABOVEDESCRIBEDPOLICIESBECANCELLEDBEFORETHEEXPIRATIONDATETHEREOF,NOTICEWILLBEDELIVEREDINACCORDANCEWITHTHEPOLICYPROVISIONS.AUTHORIZEDREPRESENTATIVECityofVallejo iy9+555SantaClaraStreetIV; NACORD25(2016/03) ©1988-2015ACORDCORPORATION.Allrightsreserved.TheACORDnameandlogoareregisteredmarksofACORD COVERAGESCERTIFICATENUMBER:REVISIONNUMBER:THISISTOCERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIODINDICATED.NOTWITHSTANDINGANYREQUIREMENT,TERMORCONDITIONOFANYCONTRACTOROTHERDOCUMENTWITHRESPECTTOWHICHTHISCERTIFICATEMAYBEISSUEDORMAYPERTAIN,THEINSURANCEAFFORDEDBYTHEPOLICIESDESCRIBEDHEREINISSUBJECTTOALLTHETERMS,INSREXCLUSIONSANDCONDITIONSOFSUCHPOLICIES.LIMITSSHOWNMAYHAVEBEENREDUCEDBYPAIDCLAIMS.TYPEOFINSURANCEADDL/SUBR:POLICYNUMBER|;POLICYEFFEXP LIMITSPOLICYA|XCOMMERCIALGENERALLIABILITY EACHOCCURRENCE$ 2,000,0001/5/20201/5/2021DAMAGETORENTED1,000,000CLAIMS-MADEXx!OCCURXXPSB0005950rence)MEDEXP(Anyoneperson 10,0002REMISES(E $PERSONAL&ADVINJURY2,000,000$GENLAGGREGATELIMITAPPLIESPER: 4,000,000GENERALAGGREGATEPOLICYSECTLoc PRODUCTSS-COMP/OPAGG4,000,000xOTHER:AAUTOMOBILELIABILITY OMBINEDSINGLELIMIT2,000,000ANYAUTO XXPSs00059501/5/20201/5/2021BODILYINJURY(Perperson)AUTOSONLYAUTSCHEDULED BODILYINJURY(Peraccident)Os¢X| ontLX|AORONE procespcejent$UMBRELLALIABOCCUR EACHOCCURRENCE$EXCESSLIABCLAIMS-MADE AGGREGATEDED| RETENTION$WORKERSCOMPENSATIONANDEMPLOYERS'LIABILITY X| | ERPAANYPROPRIETOR/PARTNER/EXE!1/5/20201/5/2021E.L.EACHACCIDENT$ 1,000,000hersfMEMRADEXCLUDED?cutiveciwsalX(PSWoo0se1eE.L.DISEASE-EAEMPLOYEE,$ 1,000,000[fyes,describeunderDESCRIPTIONOFOPERATIONSbelow E.L.DISEASE-POLICYLIMIT$ 1,000,000yB|ProfesstonalLiab. X[LHFD12237202 1/5/20191/5/2021[PerClaim2,000,000B|Professiona!Liab.X|LHF012237202 1/5/20191/5/2021|Aggregate2,000,000DESCRIPTIONOFOPERATIONS/LOCATIONS/VEHICLES(ACORD101,AdditionalRemarksScheduto,maybeattachedifmorespaceIsrequired)RE:VailejoPoliceDepartmentHeadquartersProject,400MareIslandWay,Vallejo,CATheCityofVallejo,itsofficers,officials,employees,authorizedagentsandvolunteersareincludedasAdditionalInsuredonCommercialGeneralLiabilityPolicy/HiredandNon-OwnedAuto,asrequiredbywrittencontract.WaiverofSubrogationandPrimaryandNon-ContributoryProvisionincludedonCommercialGeneralLiabitityPolicy/HiredandNon-OwnedAuto,asrequiredbywrittencontract.WaiverofSubrogationProvisionincludedonWorkersCompensationPolicy,asrequiredbywrittencontract.Shouldanyoftheabovedescribedpoliciesbecancelledbeforetheexpirationdatethereof,noticewillbedeliveredinaccordancewiththepolicyprovisions.ProfessionalLiabilityisaclaimsmadepolicyandincludesWaiverofSubrogationProvisionasrequiredbywrittencontract.

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PolicyNumber:PSB0005950NamedInsured:INDIGO/Hammond&PlayleArchitectsRLIInsuranceCompanyTHISENDORSEMENTCHANGESTHEPOLICY.PLEASEREADITCAREFULLY.RLIPack®FORPROFESSIONALSSCHEDULEDADDITIONALINSUREDENDORSEMENTThisendorsementmodifiesinsuranceprovidedunderthefollowing:BUSINESSOWNERSCOVERAGEFORM-SECTIONII-LIABILITYScheduleNameofPerson(s)orOrganization(s):TheCityofVallejo,itsofficers,officials,employees,authorizedagentsandvolunteers

1.SECTIONIIC.WhoIsAnInsuredisamendedto primarybasis,oraprimaryandnon-contributoryincludeasanadditionalinsuredthepersonororganizationshowninthescheduleabove,butonlywithrespecttoliabilityfor"bodilyinjury","propertydamage"or"personalandadvertisinginjury"causedinwholeorinpartbyyouorthoseactingonyourbehalf:a.Intheperformanceofyourongoingoperations;b.Inconnectionwithpremisesownedbyorrentedtoyou;orc.Inconnectionwith"yourwork"andincludedwithinthe"product-completedoperationshazard".Theinsuranceprovidedtotheadditionalinsuredbythisendorsementislimitedasfollows:a.Thisinsurancedoesnotapplytotherenderingoforfailuretorenderany"professionalservices".b.ThisendorsementdoesnotincreaseanyofthelimitsofinsurancestatedinD.LiabilityAndMedicalExpensesLimitsofInsurance.ThefollowingisaddedtoSECTIONIIIH.2.OtherInsurance- COMMONPOLICYCONDITIONS(BUTAPPLICABLEONLYTOSECTIONIl- LIABILITY)However,ifyouspecificallyagreeinacontractoragreementthattheinsuranceprovidedtoanadditionalinsuredunderthispolicymustapplyona *basis,thisinsuranceisprimarytootherinsurancethatisavailabletosuchadditionalinsuredwhichcoverssuchadditionalinsuredasanamedinsured,andwewillnotsharewiththatotherinsurance,providedthat:a.The"bodilyinjury"or"propertydamage"forwhichcoverageissoughtoccursafteryouhaveenteredintothatcontractoragreement;orb.The"personalandadvertisinginjury"forwhichcoverageissoughtarisesoutofanoffensecommittedafteryouhaveenteredintothatcontractoragreement.ThefollowingisaddedtoSECTIONIIIK.2TransferofRightsofRecoveryAgainstOtherstoUs-COMMONPOLICYCONDITIONS(BUTAPPLICABLETOSECTION|-PROPERTYANDSECTIONfl-LIABILITY)42 Wewaiveanyrightsofrecoverywemayhaveagainstanypersonororganizationbecauseofpaymentswemakefor"bodilyinjury","propertydamage"or"personalandadvertisinginjury"arisingoutof"yourwork"performedbyyou,oronyourbehalf,underacontractoragreementwiththatpersonororganization.Wewaivetheserightsonlywhereyouhaveagreedtodosoaspartofacontractoragreementwithsuchpersonororganizationenteredintobyyoubeforethe"bodilyinjury"or"propertydamage"occurs,orthe"personalandadvertisinginjury"offenseiscommitted. 3 ALLOTHERTERMSANDCONDITIONSOFTHISPOLICYREMAINUNCHANGED.PPB3130212 Page1of1 PolicyNumber:PSB0005950
Thisendorsementmodifiesinsuranceprovidedunderthefollowing:

RLIInsuranceCompanyTHISENDORSEMENTCHANGESTHEPOLICY.PLEASEREADITCAREFULLY.RLIPack®HIREDAUTOANDNON-OWNEDAUTOLIABILITYBUSINESSOWNERSCOVERAGEFORMSchedule A.InsuranceisprovidedonlyforthosecoveragesforwhichaspecificpremiumchargeisshownintheDeclarationsorintheSchedule.1.HiredAutoLiabilityTheinsuranceprovidedunderParagraphA.1.BusinessLiabilityinSECTIONII- LIABILITYappliesto"bodilyinjury"or"propertydamage"arisingoutofthemaintenanceoruseofa"hiredauto"byyouoryour"employees"inthecourseofyourbusiness.Non-ownedAutoLiabilityTheinsuranceprovidedunderParagraphA.1.BusinessLiabilityinSECTIONII-LIABILITYappliesto"bodilyinjury"or"propertydamage"arisingoutoftheuseofany"non-ownedauto"inyourbusinessbyanyperson.B.Forinsuranceprovidedbythisendorsementonly:1.TheexclusionsunderParagraphB.1.Appli-cableToBusinessLiabilityCoverageinSECTIONIl- LIABILITY,otherthanExclusionsa.,b.,d.,f.andi.andtheNuclearEnergyLiabilityExclusion,aredeletedandreplacedbythefollowing:a."Bodilyinjury"to:(1)An"employee"oftheinsuredarisingoutofandinthecourseof:(a)Employmentbytheinsured;or(b)Performingdutiesrelatedtotheconductoftheinsured'sbusiness;or PPB3211110
(2)Thespouse,child,parent,brotherorsisterofthat"employee"asaconse-quenceofParagraph(1)above.Thisexclusionapplies:(1)Whethertheinsuredmaybeliableasanemployerorinanyothercapacity;and(2)Toanyobligationtosharedamageswithorrepaysomeoneelsewhomustpaydamagesbecauseofinjury.Thisexclusiondoesnotapplyto:(1)Liabilityassumedbytheinsuredunderan"insuredcontract":or(2)"Bodilyinjury"arisingoutofandinthecourseofdomesticemploymentbytheinsuredunlessbenefitsforsuchinjuryareinwholeorinparteitherpayableorrequiredtobeprovidedunderanywork-ers'compensationlaw.b."Propertydamage"to:(1)Propertyownedorbeingtransportedby,orrentedorloanedtotheinsured;or(2)Propertyinthecare,custodyorcontroloftheinsured.2.ParagraphC.WhoIsAnInsuredinSECTIONll- LIABILITYisreplacedforthepurposesofthisendorsementbythefollowing:1.Eachofthefollowingisconsideredaninsuredtotheextentthatitis:a.You; Page1of2
CoverageAdditionalPremiumLimitofInsuranceA.HiredAutoLiability$ $2,000,000PerOccurrenceB.Non-ownedAutoLiability$Included$2,000,000PerOccurrence 2 PolicyNumber:
b.Cc.
d.

PSB0005950
Anyotherpersonusinga"hiredauto"withyourpermission;Fora"non-ownedauto":(1)Anypartneror"executiveofficer'ofyours;or(2)Any"employee"ofyours;butonlywhilesuch"non-ownedauto"isbeingusedinyourbusiness;andAnyotherpersonororganization,butonlyfortheirliabilitybecauseofactsoromissionsofaninsuredundera.,b.orc.above.However,noneofthefollowingisaninsured:

PPB3211110
Anypersonengagedinthebusinessofhisorheremployerfor"bodilyinjury"toanyco-"employee"ofsuchpersonin-juredinthecourseofemployment,ortothespouse,child,parent,brotherorsis-terofthatco-"employee"asaconse-quenceofsuch"bodilyinjury",orforanyobligationtosharedamageswithorre-paysomeoneelsewhomustpaydam-agesbecauseoftheinjury;Anypartneror"executiveofficer"forany"auto"ownedbysuchpartnerorofficeroramemberofhisorherhousehold;Anypersonwhileemployedinorotherwiseengagedindutiesinconnectionwithan"autobusiness",otherthanan"autobusiness"youoperate;Theownerorlessee(ofwhomyouareasublessee)ofa"hiredauto"ortheownerofa"non-ownedauto"oranyagentor"employee"ofanysuchownerorlessee;orAnypersonororganizationforthecon-ductofanycurrentorpastpartnershiporjointventurethatisnotshownasaNamedInsuredintheDeclarations.

RLIInsuranceCompanyC.LimitofInsuranceTheLimitofInsuranceunderthisendorsementisshowninthescheduleabove.TheLimitofInsurancewillapplyseparatelytoeach"occurrence"resultingfromHiredAutoLiabilityorNon-ownedAutoLiability.ForHiredAutoLiabilityandNon-ownedAutoLiabilitycoveredbythisendorsement,theLimitofInsuranceisthemostwewillpayforthetotalofalldamagesresultingfromanyone"occurrence"regardlessofthenumberof:a.Insureds;b."Autos";c.Claimsthataremadeor"suits"thatarebrought;ord.Personsororganizationsmakingclaimsorbringing"suit"..Forthepurposesofthisendorsementonly,Para-DgraphH.OtherInsuranceinSECTIONIll- COM_MONPOLICYCONDITIONSisreplacedbythe-following:Thisinsuranceisexcessoveranyothervalidandcollectibleinsurance,whetherprimaryorexcess,coveringthe"hiredauto"or"non-ownedauto".E.Thefollowingadditionaldefinitionsapply:1."Autobusiness"meansthebusinessoroccu-pationofselling,repairing,servicing,storingorparking"autos".c 2."Hiredauto"meansany"auto"youlease,hire,rentorborrow.Thisdoesnotincludeany"auto"youlease,hire,rentorborrowfromanyofyour"employees",yourpartnersoryour"executiveofficers"ormembersoftheirhouseholds.d 3."Non-ownedauto"meansany"auto"youdonotown,lease,hire,rentorborrowwhichisusedinconnectionwithyourbusiness.Thisincludes"autos"ownedbyyour"employees",yourpartnersoryour"executiveofficers",ormembersoftheirhouseholds,butonlywhileusedinyourbusinessoryourpersonalaffairs.

ALLOTHERTERMSANDCONDITIONSOFTHISPOLICYREMAINUNCHANGED.

Page2of2
WORKERSCOMPENSATIONANDEMPLOYERSLIABILITYINSURANCEPOLICYWC040306(Ed.4-84)WAIVEROFOURRIGHTTORECOVERFROMOTHERSENDORSEMENT-CALIFORNIAWehavetherighttorecoverourpaymentsfromanyoneliableforaninjurycoveredbythispolicy.WewillnotenforceourrightagainstthepersonororganizationnamedintheSchedule.(Thisagreementappliesonlytotheextentthatyouperformworkunderawrittencontractthatrequiresyoutoobtainthisagreementfromus.)YoumustmaintainpayrollrecordsaccuratelysegregatingtheremunerationofyouremployeeswhileengagedintheworkdescribedintheSchedule.Theadditionalpremiumforthisendorsementshallbe2%oftheCaliforniaworkers'compensationpremiumotherwisedueonsuchremuneration.SchedulePersonorOrganizationJobDescriptionAllpersonsororganizationsthatarepartytoacontractthatJobsperformedforanypersonororganizationthatyourequiresyoutoobtainthisagreement,providedyouexecutedhaveagreedwithinawrittencontracttoprovidethis,thecontractbeforetheloss.; agreement.

Thisendorsementchangesthepolicytowhichitisattachedandiseffectiveonthedateissuedunlessotherwisestated.(TheInformationbelowIsrequiredonlywhenthisendorsementisissuedsubsequenttopreparationofthepolicy.)EndorsementEffectivePolicyNo.PSW0003416EndorsementNo.Insured InsuranceCompanyINDIGO/Hammond&PlayleRLIInsuranceCompanyArchitects,LLP CountersignedBy ©1898bytheWorkers'CompensationInsuranceRatingBureauofCalifornia.Allrightsreserved.

ACTION ITEM 9.D.

DATE: September 12, 2023
TO: Mayor and Members of the City Council
FROM: Stephanie Sifuentes, Human Resources Director
SUBJECT: APPROVE FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT

RECOMMENDATION
Adopt a resolution approving an amendment to the Employment Agreement for City Manager, Michael Malone.

REASONS FOR RECOMMENDATION
The City Council and Michael Malone have completed a performance evaluation for the period of April 19, 2022 through April 18, 2023. Both parties mutually desire to amend the Employment Agreement to apply a Cost of Living Adjustment (COLA) of 3%, effective the first full pay period following April 18, 2023.

BACKGROUND AND DISCUSSION
The City Council and Michael Malone have completed a performance evaluation for the period of April 19, 2022 through April 18, 2023. Both parties mutually desire to amend the Employment Agreement to apply a Cost of Living Adjustment (COLA) of 3%, effective the first full pay period following April 18, 2023.

The proposed COLA is consistent with other recent employee increases. Effective the first full pay period following July 1, 2023, employees in three of our bargaining groups received a cost of living adjustment of 3%, including IBEW, CAMP, and Unrepresented. In addition, the City Attorney received a 3% COLA effective the first full pay period following July 1, 2023. This 3% COLA is intended to provide employees with an off-set for increased costs of living, in addition to keeping all classifications in alignment with one another.

FISCAL IMPACT
The total cost of the 3% Cost of Living adjustment is approximately $10,700 (for one year) from the first full pay period following April 18, 2023 through the contract end date of April 30, 2024. This amount will be funded from anticipated budget savings.
.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.

ATTACHMENTS

1. RESOLUTION CITY MANAGER AMENDMENT CAO STAMP

2. FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT

CONTACT
Stephanie Sifuentes, Human Resources Director
[email protected]

Date: September 12, 2023
Subject: APPROVE FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

APPROVING THE FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT

AGREEMENT BETWEEN THE CITY OF VALLEJO AND MICHAEL MALONE WHEREAS, the City of Vallejo (the “City”) and City Manager Michael Malone (the “City Manager”) entered into a City Manager Employment Agreement on April 18, 2022 (the “Agreement”); and
WHEREAS, the City Council of the City of Vallejo (the “City Council”) recently completed a performance evaluation of City Manager Michael Malone; and WHEREAS, the City and the City Manager do now mutually agree to amend the Agreement based upon said performance evaluation and other factors agreed upon by the Parties.

NOW THEREFORE, the City Council of the City of Vallejo resolves as follows:

1. The City Council does hereby approve the First Amendment to City Manager Employment Agreement Between the City of Vallejo and Michael Malone in substantially the form set forth in Exhibit A attached hereto.

2. The Mayor is hereby authorized to sign said First Amendment on behalf of the City of Vallejo.

ADOPTED by the City Council of the City of Vallejo at a regular meeting held on September 12, 2023 with the following vote:

AYES:

NOES:

ABSENT: ABSTAIN:

ROBERT H. MCCONNELL, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

1 | P a g e

FIRST AMENDMENT TO CITY MANAGER

EMPLOYMENT AGREEMENT
Between

THE CITY OF VALLEJO
and

MICHAEL MALONE
This First Amendment to the City Manager Employment Agreement made and entered into on April 18, 2022, hereafter referred to as “Agreement”, between the City of Vallejo, a municipal corporation, therein referred to as City and Michael Malone, an individual, therein referred to as City Manager, is made and entered into on this 12th day of September, 2023.

WHEREAS, City and City Manager have completed a performance evaluation for the period of April 18, 2022 through April 18, 2023, and
WHEREAS, City and City Manager, collectively herein the Parties, do mutually desire to amend the Agreement based upon said performance evaluation and other factors agreed upon by the parties.

NOW THEREFORE, the Parties hereto agree as follows:

1. Compensation: Section 5.A(1)(a) of the Agreement, is hereby amended to add the following language to the end of the paragraph:

Said base salary shall be increased in the amount of 3% beginning with the first full pay period following April 18, 2023.

2. Integration. This First Amendment contains the entire agreement between the parties with respect to the amendments to the Agreement and supersedes whatever oral or written understanding the Parties may have had prior to the execution of this First Amendment.

This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and the Parties shall perform all duties, obligations and conditions required under the Agreement as amended by this First Amendment.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of

2 | P a g e
this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.

4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

6. Execution.

IN WITNESS WHEREOF the Parties have executed this Agreement as of the day and year first above written.
"City" "City Manager"

CITY OF VALLEJO
By:

MAYOR ROBERT MC CONNELL
DATE:
(City Seal)

MICHAEL MALONE
DATE:

ATTEST:

By:

DAWN ABRAHAMSON
City Clerk
APPROVED AS TO FORM:

By:

VERONICA A. F. NEBB
City Attorney
DATE: