Regular City Council Meeting Minutes
September 12, 2023
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VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
SEPTEMBER 12, 2023
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Bregenzer, Loera-Diaz, and Matulac
Absent: Councilmember Palmares
Present: City Manager Malone, City Attorney Nebb and City Clerk Abrahamson
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
City Attorney Nebb reported Council provided direction to staff on Closed Session Items 3A, 3B and 3D and noted there was nothing to report for Closed Session Item 3C.
5. PRESENTATIONS AND COMMENDATIONS
Action: Presentation was made by Councilmember Matulac.
A. PRESENTATION OF A PROCLAMATION HONORING PUBLIC SCHOOLS WEEK
6. FIRST COMMUNITY FORUM
Speakers: Jimmy Genn, Lavir sse, Brittany Young, Philip Balbuena, Jeff Trager, Sherinne Grimm, Greg Maxie, Jose Carrizales, David Belaf, Michelle Montarossa, sibling of Angel Ramos, Richard Cruz, Tiny Garcia, Mer cedes C., Mary G., JuJu, Sean MacCracken, Ray V., Ron C., Ron Clark, Carl Vinson, Rick Perez, Jared Huey, Mike U., Jason, Brandon, John Kenney, Melissa Nold, Mercer Serafino, Cornell Swain, Harlander-Bakimi, K Gol d, Mishel Adolph, Kimberly Nunez -Brandao, M. Shi Anneliese, and Quiver Watts.
The Council meeting recessed at 9:01 p.m. and reconvened at 9:14 p.m.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: Stephen Hallett and Renee.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Mayor Verder-Aliga, and carried unanimously by members DocuSign Envelope ID: 678A0FE3-A691-4326-A0CB-0EAB396DA954 Regular City Council Meeting Minutes
September 12, 2023
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present, unless otherwise noted, approval of the Agenda and the Consent Calendar with the removal of Items 8E, 8F, 8G, 8H, and 8M making them items 8.1, 8.2, 8.3, 8.4, and
8.5 respectively (Absent – Palmares)
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special meetings of August 29, 2023 Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: approved minutes.
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: Waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
C. ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH LIND
MARINE, LLC FOR VESSEL TOWING AND DISPOSAL SERVICES TO
INCREASE THE MAXIMUM AMOUNT OF THE CONTRACT TO $750,000
AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving the First Amendment to the Consultant and Professional Services Agreement with Lind Marine, LLC to increase the maximum amount of the contract to $750,000 and authorizing the City Manager to execute same.
Contact: Melissa Tigbao P.E.,Public Works Director, (707) 648-4433 [email protected]
Action: adopted Resolution No. 23-142 N.C.
D. CITY TREASURER’S INVESTMENT REPORT
Recommendation: Accept the City Treasurer’s Investment Report for the quarter ended June 30, 2023
Contact: Rekha Nayar, Finance Director, (707) 648-4592
[email protected]
Action: accepted the City Treasurer’s Investment Report for the quarter ended June 30, 2023
E. ADOPT A RESOLUTION AWARDING DESIGN PROFESSIONAL SERVICES AGREEMENTS IN THE AMOUNT OF $800,000 EACH TO: 1) FEHR & PEERS, 2) INTERWEST CONSULTING GROUP, INC., 3) KIMLEY-HORN AND ASSOCIATES, INC., 4) TJKM TRANSPORTATION CONSULTANTS, AND 5) W-TRANS TO PROVIDE FEDERAL TRAFFIC ENGINEERING
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SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME Recommendation: Adopt a resolution awarding design professional services agreements in the amount of $800,000 each to: 1) Fehr & Peers, 2) Interwest Consulting Group, Inc., 3) Kimley-Horn and Associates, Inc., 4) TJKM Transportation Consultants, and 5) W-Trans to provide on-call federal traffic engineering services and authorizing the City Manager to execute same.
Contact: Melissa Tigbao, PE, Public Work Director, 707-648-4433 [email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Bregenzer.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to approve staff’s recommendations for Consent Items 8E, 8F, 8G, and 8H (Absent- Palmares). For this item, Resolution No. 23-143 N.C. was adopted.
F. ADOPT A RESOLUTION APPROVING SEPARATE ON-CALL CONSULTANT
AND PROFESSIONAL SERVICES AGREEMENTS WITH ALISTO
ENGINEERING GROUP, GEOCON CONSULTANTS, INC., MILLENIUM
CONSULTING ASSOCIATES, NINYO & MOORE GEOTECHNICAL AND
ENVIRONMENTAL SCIENCES CONSULTANTS, AND TERRACON
CONSULTANTS, INC. FOR HAZARDOUS MATERIALS SERVICES AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $500,000 EACH
Recommendation: Adopt a resolution approving separate on-call consultant and professional services agreements with Alisto Engineering Group, Geocon Consultants, Inc., Millennium Consulting Associates, Ninyo & Moore Geotechnical and Environmental Sciences Consultants (Ninyo & Moore), and Terracon Consultants, Inc. for hazardous materials services and authorize the City Manager to execute the same in an amount not to exceed $500,000 each.
Contact: Melissa Tigbao, P.E., Public Works Director, 707-648-4433 [email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Bregenzer.
Questions, staff responses to questions and Councilmember comments were included in the discussion for Consent Item 8E.
Action: Motion under Consent 8E included action on this item. For this item, Resolution No. 23-144 N.C. was adopted.
G. ADOPT A RESOLUTION AWARDING DESIGN PROFESSIONAL SERVICES AGREEMENTS IN THE AMOUNT OF $500,000 EACH TO: 1) ADVANCE DESIGN CONSULTANTS, INC., 2) INTERACTIVE RESOURCES, INC., 3) LCA ARCHITECTS, INC., AND 4) TECTONICS TO PROVIDE ON-CALL
ARCHITECTURAL DESIGN SERVICES AND AUTHORIZING THE CITY
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MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution awarding design professional services agreements in the amount of $500,000 each to: 1) Advance Design Consultants, Inc., 2) Interactive Resources, Inc., 3) LCA Architects, Inc., and 4) TECTONICS to provide on-call architectural design services and authorizing the City Manager to execute same.
Contact: Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Bregenzer.
Questions, staff responses to questions and Councilmember comments were included in the discussion for Consent Item 8E.
Action: Motion under Consent 8E included action on this item. For this item, Resolution No. 23-145 N.C. was adopted.
H. ADOPT A RESOLUTION AWARDING DESIGN PROFESSIONAL SERVICES
AGREEMENTS TO IMEG CORPORATION, MARK THOMAS & COMPANY,
INC., AND ZFA STRUCTURAL ENGINEERS FOR STRUCTURAL
ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $500,000
EACH AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution awarding separate design professional services agreements with three consulting firms, IMEG, Mark Thomas & Company, Inc., and ZFA Structural Engineers, to provide on-call structural engineering services, and authorizing the City Manager to execute the same in an amount not to exceed $500,000 each.
Contact: Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Bregenzer.
Questions, staff responses to questions and Councilmember comments were included in the discussion for Consent Item 8E.
Action: Motion under Consent 8E included action on this item. For this item, Resolution No. 23-146 N.C. was adopted.
I. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE
JANITORIAL SERVICES AGREEMENT WITH UNIVERSAL BUILDING
SERVICES TO INCREASE THE CONTRACT AMOUNT FROM $2,250,000 TO $2,625,000, AND ADD LANGUAGE TO THE SCOPE OF WORK
Recommendation: Adopt a resolution authorizing the City Manager to execute a First Amendment to the Janitorial Services Agreement with Universal Building Services (UBS) to increase the not-to-exceed amount to $2,625,000, and add language to the Scope of Work regarding the use of recycled-content paper products.
Contact: Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
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Action: adopted Resolution No. 23-147 N.C.
J. ADOPT A RESOLUTION ACCEPTING THE OFFICER WELLNESS AND
MENTAL HEALTH GRANT AWARD FROM THE BOARD OF STATE AND
COMMUNITY CORRECTIONS AND NOTICING INTENT TO AMEND FISCAL YEAR 2023-24 BUDGET IN THE AMOUNT OF $61,783.27
Recommendation:
1. Adopt a Resolution accepting the Officer Wellness and Mental Health Grant Program award totaling $61,783.27 from the Board of State and Community Corrections.
2. As the first in a two-step process, accept notice of intent to amend the Fiscal Year 2023/2024 Officer Wellness and Mental Health Grant Program General Fund budget to recognize revenue and appropriate expenditure in the amount of $61,784.
Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
Action: (1) adopted Resolution No. 23-148 N.C. and (2) as the first in a two- step process, accepedt notice of intent to amend the Fiscal Year 2023/2024 Officer Wellness and Mental Health Grant Program General Fund budget to recognize revenue and appropriate expenditure in the amount of $61,784.
K. ADOPT A RESOLUTION REJECTING ALL BIDS FOR THE PEDESTRIAN CROSSING IMPROVEMENTS PROJECT (PW9736) AND DIRECTING STAFF
TO REBID THE PROJECT
Recommendation: Adopt a Resolution rejecting all bids for the Pedestrian Crossing Improvements Project (PW9736) and directing staff to rebid the project.
Contact: Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]
Action: adopted Resolution No. 23-149 N.C.
L. ADOPT A RESOLUTION APPROVING A COOPERATIVE AGREEMENT WITH CALTRANS IN THE AMOUNT OF $175,000 TO PROVIDE PROJECT
INITIATION DOCUMENT (PID)SERVICES FOR THE VALLEJO BLUFF TRAIL
PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME Recommendation: Adopt a resolution approving a cooperative agreement with Caltrans in the amount of $175,000 to provide Project Initiation Document (PID) services for the Vallejo Bluff Trail project and authorizing the City Manager to execute same.
Contact: Melissa Tigbao, PE, Public Works Director, (707) 648-4433 [email protected]
Action: adopted Resolution No. 23-150 N.C, a resolution approving a Cooperative Agreement as revised to correct the scope description in Recital 2 of the Agreement.
M. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY
FOR A COMMUNITY RESILIENCE CENTER PLANNING GRANT FROM THE
CALIFORNIA STRATEGIC GROWTH COUNCIL
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Recommendation: Adopt a resolution authorizing the City Manager to submit an application from the City of Vallejo to the California Strategic Growth Council for the Community Resiliency Program.
Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Loera-Diaz.
Staff responded to questions from Councilmembers.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 23-151 N.C. (Absent – Palmares).
N. ADOPT A RESOLUTION APPROVING A 120-DAY EXTENSION TO LESSEE,
YOCHE DE HE WINTUN NATION, DUE DILIGENCE PERIOD (WITH A POTENTIAL ADDITIONAL 60-DAY EXTENSION) PURSUANT TO SECTION
3.3 OF THE LEASE AGREEMENT FOR 285 MARE ISLAND WAY, FINDING
THE ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15306 INFORMATION GATHERING AND SECTION 15309 INSPECTIONS, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a 120-day extension to Lessee’s due diligence period pursuant to Section 3.3 of the Lease Agreement for 285 Mare Island Way, finding the action exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15306 Information Gathering and 15309 Inspections, and authorizing the City Manager to execute same.
Contact: Gillian Hayes, Assistant City Manager (707) 648-4163 [email protected]
Michal Nimon, Economic Development Director (707) 648-4109 [email protected]
Action: adopted Resolution No. 23-152 N.C.
O. ADOPT A RESOLUTION APPROVING A CONTRACT WITH SMART FIBER NETWORK IN AN AMOUNT NOT TO EXCEED $153,537.33 TO INSTALL
PUBLIC WI-FI IN VALLEJO DOWNTOWN, WATERFRONT & FERRY
BUILDING, BLUE ROCK SPRINGS PARK, AND DAN FOLEY PARK, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution authorizing the City Manager to execute a contract with Smart Fiber Network in an amount not to exceed $153,537.33 to install public wi-fi in Vallejo Downtown, Waterfront & Ferry building, Blue Rock Springs Park, and Dan Foley Park.
Contact: Naveed Ashraf, Chief Innovation Officer & IT Director (707) 648-5200 [email protected]
Action: adopted Resolution No. 23-153 N.C.
9. ACTION CALENDAR
A. CONSIDERATION OF STAFF RECOMMENDATIONS ON FUNDING
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ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) STATE AND
LOCAL FISCAL RECOVERY FUNDS (SLFRF) AND PROVIDE NOTICE OF INTENT TO AMEND THE BUDGET (STEP 1)
Recommendation:
1. Receive a presentation regarding the American Rescue Plan Act and consider staff recommendations on the reallocation of ARPA State and Local Fiscal Recovery Funds
2. Provide notice to amend FY 2023-24 budget related to ARPA State and Local Fiscal Recovery Funds
Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
Terrance Davis, Assistant City Manager, (707) 648-4577
[email protected]
Assistant City Manager Davis provided introductory comments.
Administrative Analyst Wilson provided the framework for the presentation, reviewed the purpose of ARPA, eligible expenditures and new categories and the projects and funding allotment, and concluded the presentation by outlining staff’s recommendations for the reallocation of ARPA State and Local Fiscal Recovery Funds.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Speakers: Tony Summers, Renay Colin, Dwight Monroe Jr., AJ, CJ, Alex Matias, David Haldane, and Trevor Allen.
Another question and answer period followed with additional council comments.
Action: Moved by Councilmember Loera-Diaz to allocate ARPA funding as follows:
$400,000 – Vallejo Marina Dredging
$ 40,000 – Main Street
$200,000 – Vallejo Naval & Historical Museum
$100,000 – Empress Theatre
$122,000 – Small Business Retention Grant
Substitute Motion offered by Mayor McConnell to take each allocation in separate motions with the first motion to allocate $410,000 to the Vallejo Naval & Historical Museum, which carried by the following vote: Ayes – McConnell, Verder-Aliga, Arriola, Bregenzer, and Matulac; Noes – Loera-Diaz; Absent – Palmares).
Action: Moved by Vice Mayor Verder-Aliga and carried by members present to allocate $100,000 to the Empress Theatre (Absent – Palmares).
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Action: Moved by Mayor McConnell and carried to allocate $200,000 to the Broadway project by the following vote: Ayes – McConnell, Verder-Aliga, Bregenzer, and Matulac; Noes – Arriola and Loera-Diaz; Absent – Palmares).
Action: Moved by Mayor McConnell and carried to allocate $52,000 to the Humane Society (Noes – Loera-Diaz; Absent – Palmares).
Action: Moved by Councilmember Loera-Diaz and carried unanimously by members present to allocate $40,000 for the Main Street project (Absent – Palmares).
Action: Moved by Councilmember Loera-Diaz to allocate the balance for Small Business Retention Grants with the application process and award of grants to return to Council for approval.
Substitute Motion was offered by Vice Mayor Verder-Aliga to allocate $41,000 to the Skate Park Shortfall which died due to the following tie vote: Ayes – Verder-Aliga, Arriola and Matulac; Noes – McConnell, Bregenzer and Loera- Diaz; Absent – Palmares).
The main motion as offered by Councilmember Loera-Diaz to allocate the balance in the amount of $160,000 for Small Business Retention Grants with the application process and award of grants to return to Council for approval carried unanimously by members present (Absent – Palmares).
B. UPDATE ON ACTIONS TAKEN AND CONFIRMATION OF THE CONTINUED
EXISTANCE OF THE CONDITIONS LEADING TO THE DECLARATION OF A
STATE OF LOCAL EMERGENCY RELATING TO PUBLIC SAFETY
STAFFING
Recommendation: Receive the update and confirm the continued existence of the conditions leading to the declaration of a state of local emergency.
Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
Interim Police Chief Ta provided an update on the status of the various emergency phases and outside assistance, reviewed current staffing numbers and police facilities.
Human Resources Director Sifuentes reviewed the status of public safety recruitment and retention.
Speakers: David Haldane, Anne Carr, Sherinne Grimm, and Gretchen Zimmermann.
Chief Ta responded to comments raised by the speakers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to receive the update and confirmed the continued existence DocuSign Envelope ID: 678A0FE3-A691-4326-A0CB-0EAB396DA954 Regular City Council Meeting Minutes
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of the conditions leading to the declaration of a state of local emergency (Absent-Arriola and Palmares).
C. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE
DESIGN PROFESSIONAL SERVICES AGREEMENT WITH INDIGO
HAMMOND + PLAYLE ARCHITECTS, LLP TO: 1) INCREASE THE
CONTRACT AMOUNT BY $2,671,765 TO A MAXIMUM NOT TO EXCEED AMOUNT OF $5,634,700; 2) MODIFY THE SCOPE OF WORK TO INCLUDE ADDITIONAL DESIGN SERVICES FOR A NEW POLICE FACILITY AT 111 AMADOR STREET; AND 3) EXTEND THE TERM BY ONE YEAR, WITH TWO
ONE-YEAR OPTIONS TO EXTEND, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a First Amendment to the Design Professional Services Agreement with Indigo Hammond + Playle Architects, LLP to: 1) increase the contract amount by $2,671,765 to a maximum not to exceed amount of $5,634,700; 2) modify the Scope of Work to include additional design services for a new police facility at 111 Amador Street; and 3) extend the term by one year, with two one-year options to extend, and authorizing the City Manager to execute same.
Contact: Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
Assistant City Manager Davis provided background information and feasibility information, discussed program requirements, contract structure, reviewed the proposed schedule, and outlined next steps.
Speakers: Steve
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 154- N.C. (Absent-Palmares).
D. APPROVE FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT
AGREEMENT
Recommendation: Adopt a resolution approving an amendment to the Employment Agreement for City Manager, Michael Malone.
Contact: Stephanie Sifuentes, Human Resources Director
[email protected]
Action: item was pulled from the agenda.
10. INFORMATION CALENDAR – None.
11. CITY MANAGER’S REPORT
City Manager Malone announced the City was awarded a $750,000 grant by the US National Park Services.
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12. CITY ATTORNEY’S REPORT – None.
13. COMMUNITY FORUM
Speakers: Corvyn, Steve and AJ.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
Councilmembers reported on various meetings and community events attended.
15. ADJOURNMENT
The meeting adjourned at 1:38 a.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON
CITY CLERK
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