JPA Staffing
Natalie Peterson
Assistant to the City Manager
Background
• 1999 – Safety Net Established
• 2006 – Renamed CAP Solano JPA
• Sept. 2022 – Governance
structure change – staff to
elected
Vallejo’s Representation
• 1 voting member – Vice Mayor
Verder-Aliga
• Alternate member – CM Loera-
Diaz
• 2 full time employees to support
– Assistant to the City Manager
– Administrative Analyst II
Vallejo’s Current Financial
Obligations
• 3 year Coordinated Entry
Contract - $227,325
– Year 1: (FY22-23): $73,547
– Year 2: (FY23-24) $75,753
– Year 3: (FY24-25) $78,025
• Bi-annual Point In Time (PIT)
Count
– FY 23-24: $10,379
* Cost historically increase
JPA Staffing Need
Staffing request from JPA Board
• Phase 1
– Homebase (consultant)
– Executive Director (1 FTE)
– Grants Manager (1 FTE)
– Homeless Coordinator (1 FTE)
• Phase 2
– Add: Policy Manager (1FTE)
• Phase 3
– Add: Fiscal Agent (2.5 FTE)
Potential Funding Option 1: LAFCO
Methodology
LAFCO Methodology Allocation 2024 2025 2026 2027 4-Year Total Benicia $ 15,057.71 $ 18,330.51 $ 22,049.16 $ 26,765.00 $ 82,202.37 Dixon $ 15,559.63 $ 18,941.52 $ 22,784.13 $ 27,657.16 $ 84,942.45 Fairfield $ 48,454.92 $ 58,986.63 $ 70,953.06 $ 86,128.39 $ 264,523.00 Rio Vista $ 3,880.25 $ 4,723.63 $ 5,681.90 $ 6,897.13 $ 21,182.92 Suisun City $ 7,104.15 $ 8,648.24 $ 10,402.68 $ 12,627.59 $ 38,782.66 Vacaville $ 51,254.11 $ 62,394.23 $ 75,051.94 $ 91,103.94 $ 279,804.21 Vallejo $ 51,717.43 $ 62,958.24 $ 75,730.37 $ 91,927.47 $ 282,333.51 County - Unincorporated $ 193,047.50 $ 235,006.50 $ 282,681.50 $ 343,141.00 $ 1,053,876.50 Total Cost Share $ 386,075.70 $ 469,989.50 $ 565,334.73 $ 686,247.69 $ 2,107,647.61 Potential Funding Option 2 A: Jurisdiction
Straight Cost Sharing
Straight Cost Share Allocation 2024 2025 2026 2027 4-Year Total Benicia $ 22,778.57 $ 27,729.51 $ 33,354.90 $ 40,488.80 $
124,351.77
Dixon $ 16,547.09 $ 20,143.61 $ 24,230.08 $ 29,412.37 $ 90,333.15 Fairfield $ 103,996.61 $ 126,600.34 $ 152,283.34 $ 184,853.47 $
567,733.75
Rio Vista $ 8,690.31 $ 10,579.16 $ 12,725.31 $ 15,446.99 $ 47,441.77 Suisun City $ 24,771.91 $ 30,156.10 $ 36,273.77 $ 44,031.95 $ 135,233.74 Vacaville $ 87,708.80 $ 106,772.37 $ 128,432.93 $ 155,901.97 $ 478,816.06 Vallejo $ 105,851.61 $ 128,858.52 $ 154,999.63 $ 188,150.72 $ 577,860.49 County - Unincorporated $ 15,750.10 $ 19,173.40 $ 23,063.04 $ 27,995.73 $ 85,982.27 Total Cost Share $ 386,095.00 $ 470,013.00 $ 565,363.00 $ 686,282.00 $ 2,107,753.00 Potential Funding Option 2 B: Jurisdiction
County Assumption Cost Share Allocation
County Assumption
Cost Share Allocation
Modified
Percentage 2024 2025 2026 2027 4-Year Total
Bencia 6.15% $ 13,061.02 $ 15,899.84 $ 19,125.38 $ 23,215.89 $ 71,302.12 Dixon 4.47% $ 9,487.94 $ 11,550.16 $ 13,893.30 $ 16,864.78 $ 51,796.17 Fairfield 28.08% $ 59,630.67 $ 72,591.43 $ 87,317.82 $ 105,993.23 $ 325,533.15 Rio Vista 2.35% $ 4,982.94 $ 6,065.99 $ 7,296.57 $ 8,857.16 $ 27,202.66 Suisun City 6.69% $ 14,203.98 $ 17,291.22 $ 20,799.04 $ 25,247.50 $ 77,541.74 Vacaville 23.68% $ 50,291.39 $ 61,222.26 $ 73,642.22 $ 89,392.71 $ 274,548.59 Vallejo 28.58% $ 60,694.31 $ 73,886.26 $ 88,875.32 $ 107,883.84 $ 331,339.72 County Assumption 45.00% $ 73,742.75 $211,505.85 $ 254,413.35 $ 308,826.90 $ 948,488.85 Total Cost Share
$
386,095.00
$
470,013.00
$
565,363.00
$
686,282.00
$
2,107,753.00
Potential Funding Option 3 A: PIT Count
Straight Cost Sharing
Cost Share Allocation 2024 2025 2026 2027 4-Year Total
Bencia $ 5,567.10 $ 6,777.12 $ 8,151.97 $ 9,895.50 $ 30,391.69 Dixon $ 11,461.68 $ 13,952.89 $ 16,783.46 $ 20,373.09 $ 62,571.12 Fairfield $ 139,832.54 $ 170,225.23 $ 204,758.27 $ 248,551.67 $ 763,367.71 Rio Vista $ 7,204.49 $ 8,770.39 $ 10,549.61 $ 12,805.94 $ 39,330.42 Suisun City $ 13,426.54 $ 16,344.81 $ 19,660.63 $ 23,865.62 $ 73,297.60 Vacaville $ 56,325.99 $ 68,568.48 $ 82,478.74 $ 100,119.17 $ 307,492.38 Vallejo $ 148,674.41 $ 180,988.89 $ 217,705.51 $ 264,268.05 $ 811,636.86 County - Unincorporated $ 3,602.24 $ 4,385.19 $ 5,274.80 $ 6,402.97 $ 19,665.21 Total Cost Share $ 386,095.00 $ 470,013.00 $ 565,363.00 $ 686,282.00 $ 2,107,753.00 Potential Funding Option 3 B: PIT Count
County Assumption Cost Share Allocation
County Assumption
Cost Share
Allocation
Modified
Percentage 2024 2025 2026 2027 4-Year Total
Bencia 1.46% $ 2,809.77 $ 3,420.47 $ 4,114.37 $ 4,994.35 $ 15,338.96 Dixon 3.00% $ 5,784.81 $ 7,042.15 $ 8,470.76 $ 10,282.48 $ 31,580.20 Fairfield 36.56% $ 70,574.73 $ 85,914.19 $ 103,343.32 $ 125,446.24 $ 385,278.48 Rio Vista 1.88% $ 3,636.17 $ 4,426.49 $ 5,324.48 $ 6,463.27 $ 19,850.41 Suisun City 3.51% $ 6,776.50 $ 8,249.37 $ 9,922.90 $ 12,045.19 $ 36,993.95 Vacaville 14.73% $ 28,428.23 $ 34,607.12 $ 41,627.76 $ 50,531.04 $ 155,194.14 Vallejo 38.87% $ 75,037.30 $ 91,346.70 $ 109,877.91 $ 133,378.44 $ 409,640.35 County Assumption 50.00% $ 193,047.50 $ 235,006.50 $ 282,681.50 $ 343,141.00 $ 1,053,876.50 Total Cost Share $ 386,095.00 $ 470,013.00 $ 565,363.00 $ 686,282.00 $ 2,107,753.00 Next Steps
• Oct 26, 2023 – CAP Solano JPA will
receive a presentation and
discuss
• Provide recommendations to JPA
Voting Member on the
methodology Vallejo City Council
would be most comfortable using
• Once voted by JPA Board, staff
would bring back a contract and
find potential funding source
CONTACT(S)
Michael Malone, City Manager
[email protected]
Human Resources
Department Update
Stephanie Sifuentes,
Human Resources Director
Citywide Vacancies
(As of 10/13/2023)
• Total # positions allocated: 663*
• Total # vacancies: 184
• Roughly 27% vacancy rate
DEPARTMENT ALLOCATED VACANT
VACANCY
RATE %
CITY ATTORNEY'S OFFICE 14.00 2.00 14.30%
CITY MANAGER'S OFFICE 18.00 2.00 11.10%
ECONOMIC DEVELOPMENT 7.00 1.00 14.30%
FINANCE 42.00 7.00 16.70%
FIRE 96.00 11.00 11.50%
HOUSING 16.00 6.00 37.50%
HUMAN RESOURCES 21.00 5.00 23.80%
INFORMATION TECHNOLOGY 12.50 3.00 24.00%
PLANNING & DEV SVCS 35.00 16.00 45.70%
POLICE 191.00 72.00 37.70%
PUBLIC WORKS 89.50 18.00 20.10%
WATER 121.00 41.00 33.90%
Total 663.00 184.00 27.80%
*Not including City Council
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
45.00%
50.00%
Vacancies by Department
Note: These numbers are not necessarily reflective of recently filled vacancies, or any anticipated vacancies.
Recruitment Strategies
• City Website
• Government Jobs
• Circa Diversity Jobs
• Industry specific advertising sites
• Professional Associations
• Job / Career fairs
• Social Media (LinkedIn,
Instagram, Facebook, Twitter)
• Constant Contact (list serv)
The Future of HR
• Stabilize HR
– Maximize staff capacity with restructure
– Provide robust training
• Implement creative solutions to become more
competitive for recruitment and retention
• Implement creative solutions to become more agile and innovative
• Implement and support efforts to make the City more
efficient and effective
• Stabilize staffing across the City
• Provide training, preparation, and career ladders for internal employees
CONTACT(S)
Stephanie Sifuentes
Human Resources Director
707-649-4852
[email protected]