Regular City Council Meeting Minutes
October 24, 2023
Page | 1
VALLEJO
VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
OCTOBER 24, 2023
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 7:09 p.m.
2. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Bregenzer, Loera-Diaz, Matulac, and Palmares
Absent: None
Staff present: City Manager Malone, City Attorney Nebb and City Clerk Abrahamson
3. PLEDGE OF ALLEGIANCE
4. CLOSED SESSION
City Attorney Nebb reported there is no action to report regarding Closed Session Item 3A.
5. PRESENTATIONS AND COMMENDATIONS
Action: Introduction of new employees was rescheduled to a future council meeting.
Mayor McConnell and Councilmember Arriola presented the proclamations.
A. INTRODUCTION OF NEW EMPLOYEES
B. PRESENTATION OF A PROCLAMATION RECOGNIZING LIEUTENANT HERMAN ROBINSON FOR 50 YEARS OF SERVICE WITH THE VALLEJO
POLICE DEPARTMENT
C. PRESENTATION OF A PROCLAMATION DESIGNATING NOVEMBER 1, 2023
AS EXTRA MILE DAY IN VALLEJO
6. FIRST COMMUNITY FORUM
Speakers: TJ Walkup, Askari Swonde, Mario Saucedo, Tom Ari Dounce, and Jeriann Guzman.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: Mark Howard and Nestor Aliga (Consent L).
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously, unless otherwise noted, approval of the Agenda and the Consent Calendar.
DocuSign Envelope ID: 594886E3-6AAD-4BF5-995E-CA6122FC1338 Regular City Council Meeting Minutes
October 24, 2023
Page | 2
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special and regular meetings of October 10, 2023 and the special meeting of October 13, 2023 Contact: Dawn G. Abrahamson, City Clerk, MMC (707) 648-4527 [email protected]
Action: approved minutes
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, City Clerk, MMC (707) 648-4527 [email protected]
Action: waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
C. PAYMENT OF CLAIMS: AUGUST 2023
Recommendation: Ratify the payment of claims for the period of August 1, 2023 through August 31, 2023.
Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: ratified payment of claims for period of August 1-31, 2023.
D. ADOPT A RESOLUTION TO AMEND THE MARE ISLAND CONVERSION FUND #106 FISCAL YEAR 2023-24 BUDGET TO APPROPRIATE NAVY GRANT FUNDS IN THE AMOUNT OF $7,953,718 TO BE PLACED INTO THE
ENVIRONMENTAL SERVICES COOPERATIVE AGREEMENT ESCROW
FUND AND TO PERMIT DISPURSEMENT OF THE FUNDS FOR THE MARE
ISLAND ENVIRONMENTAL REMEDIATION PROJECT
Recommendation: Adopt a Resolution to amend the Mare Island Conversion Fund #106 Fiscal Year 2023-2024 Budget to appropriate Navy grant funds in the amount of $7,953,718 to be placed into the Environmental Services Cooperative Agreement Escrow Fund and to permit disbursement of the funds for the Mare Island Environmental Remediation Project.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Action: adopted Resolution No. 23-172 N.C.
E. ACCEPT THE SACRAMENTO STREET ROAD DIET AND REHABILITATION PROJECT, FEDERAL AID PROJECT NO. STPL-5030(067) AND CITY PROJECT NO. PW9729, PERFORMED BY BAY CITIES PAVING AND
GRADING, INC., AS COMPLETE AND AUTHORIZE THE CITY CLERK TO
FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY
RECORDER'S OFFICE
Recommendation: Accept the Sacramento Street Road Diet and Rehabilitation Project, Federal Aid Project No. STPL-5030(067) and City Project No. PW9729, DocuSign Envelope ID: 594886E3-6AAD-4BF5-995E-CA6122FC1338 Regular City Council Meeting Minutes
October 24, 2023
Page | 3
performed by Bay Cities Paving and Grading Inc. of Concord, California, as complete, and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder’s office.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
Action: accepted the Sacramento Street Road Diet and Rehabilitation Project, Federal Aid Project No. STPL-5030(067) and City Project No. PW9729, performed by Bay Cities Paving and Grading Inc. of Concord, California, as complete, and authorized the City Clerk to file a Notice of Completion with the Solano County Recorder’s office.
F. ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH REXEL USA, INC. FOR
ELECTRONIC TECHNICAL SUPPORT FOR A NOT TO EXCEED AMOUNT OF $500,000 AND AUTHORIZING THE CITY MANAGER TO SIGN THE SAME
Recommendation:
Adopt a resolution approving the First Amendment to the Professional Services Agreement with Rexel USA, Inc. for electronic technical support and services for a not to exceed amount of $500,000 and authorizing the City Manager to execute the amendment.
Contact:
Beth Schoenberger, Water Director, (707) 648-5439
[email protected]
Action: adopted Resolution No. 23-173 N.C.
G. ADOPT A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO EVCHARGE4U, INC. IN THE AMOUNT OF $169,584.50 FOR THE VALLEJO-
CITY FLEET ELECTRIC VEHICLE CHARGERS AT CITY FACILITIES PROJECT (PW9438) AFTER FINDING IT IN THE BEST INTEREST OF THE
CITY AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT
Recommendation: Adopt a Resolution awarding a construction contract to EVCharge4U, Inc. in the amount of $169,584.50 for the Vallejo-City Fleet Electric Vehicle Chargers at City Facilities Project (PW9438) after finding it in the best interest of the City and authorizing the City Manager to execute the contract.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
Action: adopted Resolution No. 23-174 N.C.
H. ADOPT A RESOLUTION APPROVING A DESIGN PROFESSIONAL
SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. FOR ARCHITECTURAL DESIGN SERVICES IN THE AMOUNT OF $222,745.00
PLUS CONTINGENCY FOR THE NAVAL CHAPEL / QUARTERS A
IMPROVEMENT PROJECT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAME
Recommendation: Adopt a resolution approving a Design Professional Services Agreement with Garavaglia Architecture, Inc. for architectural design services in DocuSign Envelope ID: 594886E3-6AAD-4BF5-995E-CA6122FC1338 Regular City Council Meeting Minutes
October 24, 2023
Page | 4
the amount of $222,745.00 plus a 15% contingency for the Naval Chapel / Quarters A Improvement Project (Project No. PW9442) and authorizing the City Manager to execute same.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Action: adopted Resolution No. 23-175 N.C.
I. ADOPT A RESOLUTION APPROVING A SUBRECIPIENT GRANT
AGREEMENT WITH THE MARE ISLAND HISTORIC PARK FOUNDATION PURSUANT TO THE FY 2023 COMMUNITY FUNDING GRANT AGREEMENT NO. B-23-CP-CA-0235 FOR THE PARTIAL RESTORATION OF THE
ADMIRAL'S MANSION AND ST. PETER'S CHAPEL AND AUTHORIZING
CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a subrecipient grant agreement with the Mare Island Historic Park Foundation pursuant to the FY 2023 Community Project Funding Grant Agreement No. B-23-CP-CA-0235 for the partial restoration of the Admiral's Mansion and St. Peter's Chapel and authorizing the City Manager to execute same.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Action: adopted Resolution No. 23-176 N.C.
J. ACCEPT THE PEDESTRIAN INTERSECTION CROSSING ENHANCEMENTS PROJECT, FEDERAL AID PROJECT NO. HSIPL-5030(066) AND CITY PROJECT NO. PW9735, PERFORMED BY RADMAN, ELECTRIC AS
COMPLETE AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF
COMPLETION WITH THE SOLANO COUNTY RECORDER'S OFFICE
Recommendation: Accept the Pedestrian Intersection Crossing Enhancements Project, Federal Aid Project No. HSIPL-5030(066) and City Project No.
PW9735, performed by Radman Electric of Hayward, California as complete and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
Action: accepted the Pedestrian Intersection Crossing Enhancements Project, Federal Aid Project No. HSIPL-5030(066) and City Project No. PW9735, performed by Radman Electric of Hayward, California as complete and authorized the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.
K. ADOPT A PROCLAMATION IN RECOGNITION OF CYBER SECURITY MONTH
Recommendation: Authorize the Vallejo City Council to issue a proclamation in recognition of Cyber Security Month.
Contact: Naveed Ashraf, Chief Innovation Officer/IT Director [email protected]
Action: authorized the Vallejo City Council to issue a proclamation in recognition of Cyber Security Month.
DocuSign Envelope ID: 594886E3-6AAD-4BF5-995E-CA6122FC1338 Regular City Council Meeting Minutes
October 24, 2023
Page | 5
L. AUTHORIZE THE COUNCIL TO APPROVE A PROCLAMATION
COMMEMORATING VETERAN’S DAY
Recommendation: Authorize the Vallejo City Council to approve a proclamation commemorating Veteran’s Day November 11, 2023..
Contact: Erik Rzomp, Executive Assistant to the Mayor (707) 648-4377 [email protected]
Action: authorized the Vallejo City Council to approve a proclamation commemorating Veteran’s Day November 11, 2023.
M. ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY'S RESPONSE TO THE 2022-2023 GRAND JURY REPORT ENTITLED
"VALLEJO POLICE DEPARTMENT FACILITY: THE HEALTH HAZARD
CONTINUES" AND AUTHORIZING THE CITY CLERK TO FORWARD THE
RESPONSE TO THE PRESIDING JUDGE OF THE SOLANO COUNTY
SUPERIOR COURT AND FOREPERSON OF THE SOLANO COUNTY
GRAND JURY
Recommendation: Adopt a Resolution approving and authorizing the City's Response to the 2022-2023 Grand Jury Report entitled "Vallejo Police Department Facility: the Health Hazard Continues" and authorizing the City Clerk to forward the Response to the Presiding Judge of the Solano County Superior Court and Foreperson of the Solano County Grand Jury.
Contact: Terrance Davis, Assistant City Manager (707) 648-4301 [email protected]
Action: adopted Resolution No. 23-177 N.C.
9. ACTION CALENDAR
A. RECEIVE AN UPDATE ON THE STATUS OF THE TEMPORARY
RELOCATION OF THE EMERGENCY DISPATCH CENTER AND PROVIDE
DIRECTION TO STAFF
Recommendation: Receive an update from staff on a technical comparison of potential sites to accommodate a temporary Emergency Dispatch Center relocation (pending the completion of a new police building) and provide direction on a final location and additional funding, if needed.
Contact: Terrance Davis, Assistant City Manager (707) 648-4301 [email protected]
Assistant City Manager Davis provided background information, outlined temporary dispatch evaluation criteria, reviewed the site evaluation results and funding requirements, discussed the communication equipment needed for each site and the funding associated with it.
Staff responded to questions from Councilmembers.
Speakers: Anne Carr.
Another question and answer period followed. Councilmember provided comment and direction to staff on the final relocation site for a temporary Emergency Dispatch Center – 111 Amador Street.
DocuSign Envelope ID: 594886E3-6AAD-4BF5-995E-CA6122FC1338 Regular City Council Meeting Minutes
October 24, 2023
Page | 6
B. UPDATE ON ACTIONS TAKEN AND CONFIRMATION OF THE CONTINUED
EXISTENCE OF THE CONDITIONS LEADING TO THE DECLARATION OF A
STATE OF LOCAL EMERGENCY RELATING TO PUBLIC SAFETY
STAFFING
Recommendation: Receive the update and confirm the continued existence of the conditions leading to the declaration of a state of local emergency.
Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
Deputy Police Chief Gomez provided an update on Phase 1 (Service Model Reduction), Phase 2 (Rotation of Officers to Patrol Shifts), Phase 3 (Collapsing Traffic & Detective Divisions), Phase 4 (Modifying Patrol Shifts to 12-hours or another Staffing Model), and outside assistance, provided updated current staffing numbers, and the status of police facilities (Dispatch Center and Police Headquarters).
Human Resources Director Sifuentes provided an update on recruitment and retention efforts.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Speakers: Anne Carr.
Action: Moved by Mayor McConnell and carried to continue the existence of the conditions leading to the declaration of a state of local emergency (Noes – Bregenzer).
C. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH EMA, INC. FOR SCADA SYSTEM UPGRADES FOR A NOT-TO-EXCEED AMOUNT OF $2,149,594
Recommendation: Adopt a resolution authorizing the City Manager to execute the First Amendment to the Professional Services Agreement with EMA, Inc. to improve the SCADA system for a not to exceed amount of $2,149,594.
Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
Water Director Schoenberger provided introductory comments.
Acting Water Senior Civil Engineer Barksdale defined the purpose of SCADA-a computer-based system, identified system users, when and where the system is used, discussed the needs to upgrade the system, identified the project phases, reviewed background information on how the EMA was selected, EMA Proposed Phase II Work, and concluded the presentation outlining the amended contract terms for Phase II.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
DocuSign Envelope ID: 594886E3-6AAD-4BF5-995E-CA6122FC1338 Regular City Council Meeting Minutes
October 24, 2023
Page | 7
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 23-178 N.C.
10. INFORMATION CALENDAR
A. UPDATE ON DRAFT HOUSING ELEMENT
Recommendation: This item is for informational purposes only. There is no staff report or action associated with this item.
Contact: Christina Ratcliffe, AICP, Planning & Development Services Director (707) 648-4382
[email protected]
Planning & Development Services Director Ratcliffe provided introductory comments.
Jennifer Gastelum (Principal, Placeworks) provided a general housing overview, discussed Housing Element outreach efforts, reviewed Regional Housing Needs Allocation (RHNA), discussed Housing Element Programs, and concluded the presentation outlining the project schedule.
Staff and the Consultant responded to questions from Councilmembers.
Speakers: Sherry Andrews, Liat Meitzenheimer, Izzy Drumgoole, Chris Schlidt (Urban Habitat), Paul Theiss (Solano Sierra Club), Anne Carr, Shannon McCaffrey, Karen Chen, Amelia Hubble, Bob Allen (Urban Habitat), and Krista G. (Vallejo Housing Justice Coalition)
Councilmembers provided comment.
11. CITY MANAGER’S REPORT
City Manager Malone provided an update on the October 23 Districts 3 & 6 Community Meeting and announced November 13 would be the next Community Meeting for Districts 4 & 5.
12. CITY ATTORNEY’S REPORT
City Attorney Neb summarized her quarterly report.
A. QUARTERLY REPORT FOR FISCAL YEAR 2023/2024, FIRST QUARTER (JULY – SEP 2023)
Recommendation: Receive report. No action required.
Contact: Veronica A.F. Nebb, City Attorney
[email protected]
13. COMMUNITY FORUM
Speakers: Sherianne Grimm, Daniel Boone, Craig Standafer, Helen Marie Gordon, and Camel Black.
DocuSign Envelope ID: 594886E3-6AAD-4BF5-995E-CA6122FC1338 Regular City Council Meeting Minutes
October 24, 2023
Page | 8
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
Councilmembers reported on various community events and meetings attended.
15. ADJOURNMENT
The meeting adjourned at 11:45 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
________________________________
DAWN G. ABRAHAMSON
CITY CLERK
DocuSign Envelope ID: 594886E3-6AAD-4BF5-995E-CA6122FC1338