Hybrid Options are available for members of the public to participate. To participate remotely:
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Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
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For additional instructions on how to speak during public comment, please visit, www.cityofvallejo.net/publiccomment
VALLEJO CITY COUNCIL
REGULAR MEETING – 7:00 PM
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
NOVEMBER 14, 2023
NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom.
City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.
PUBLIC COMMENT: Members of the Public may provide public comments during the City Council Meeting in person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833.
For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City website: www.cityofvallejo.net/Streaming • Join the Zoom webinar:https://ZoomRegular.Cityofvallejo.net
Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. PRESENTATIONS AND COMMENDATIONS
A. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF HUNGER & HOMELESSNESS AWARENESS WEEK - NOVEMBER 11-18, 2023
B. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF SMALL BUSINESS, SATURDAY, NOVEMBER 25, 2023
C. RECOGNITION OF THE CITY OF VALLEJO YOUTH DELEGATION
ATTENDING THE NLC CONFERENCE
6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approval of minutes for the special meetings of October 17 and the special and regular meetings of October 24, 2023 Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT
OF BOATING AND WATERWAYS AND PROVIDING NOTICE OF THE
INTENT TO AMEND THE MARINA FUND BUDGET (STEP 1)
Recommendation:
1. Adopt a resolution authorizing the City Manager to execute a grant agreement with the California Department of Boating and Waterways.
2. Provide notice of intent to amend the FY 2023-24 Marina Fund budget to recognize the grant revenue and authorize expenditures for the PWM08 Marina Abandoned Boat Project.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
D. ADOPT A RESOLUTION APPROVING SEPARATE CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENTS WITH TWO CONSULTING
FIRMS: F.J. KENNEDY AND ASSOCIATES, INC. AND SONOMA RSA, INC. (DOING BUSINESS AS RSA+) TO PROVIDE ON CALL STORMWATER
MANAGEMENT SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $500,000 FOR EACH
CONTRACT
Recommendation: Adopt a Resolution approving separate consultant and professional services agreements with two consulting firms, F.J. Kennedy and Associates, Inc. and Sonoma RSA, Inc. (doing business as RSA +), to provide stormwater management services and authorizing the City Manager to execute same in an amount not to exceed $500,000 for each contract.
Contact: Mark Helmbrecht, Acting Public Works Director 707-648-4433 [email protected]
E. ADOPT A RESOLUTION APPROVING SEPARATE DESIGN
PROFESSIONAL SERVICES AGREEMENTS WITH THREE CONSULTING
FIRMS: 1) CSW/STUBER-STROEH ENGINEERING GROUP, INC., 2) GATES + ASSOCIATES, AND 3) INTEGRA LANDSCAPE ARCHITECTURE, INC. TO PROVIDE ON-CALL LANDSCAPE ARCHITECT SERVICES AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $500,000 EACH
Recommendation: Adopt a Resolution approving separate design professional services agreements with three consulting firms: CSW/Stuber-Stroeh Engineering Group, Inc., Gates + Associates, and INTEGRA Landscape Architecture, Inc., to provide on-call landscape architect services, and authorizing the City Manager to execute same in an amount not to exceed $500,000 each.
Contact: Mark Helmbrecht, Acting Public Work Director, 707-648-4433 [email protected]
F. CITY TREASURER’S INVESTMENT REPORT
Recommendation:
Accept the City Treasurer’s Investment Report for the quarter ended September 30, 2023.
Contact: Rekha Nayar, Finance Director, (707) 648-4592
[email protected]
G. ADOPT RESOLUTION ACCEPTING THE US NATIONAL PARKS SERVICE
SAVE AMERICA'S TREASURES PROGRAM GRANT AND PROVIDE
NOTICE OF INTENT TO AMEND FY 2023-24 BUDGET BY $750,000 (STEP 1)
Recommendation: Adopt resolution accepting the US NPS Save America's Treasures grant award totaling $750,000 and providing notice of intent to amend the Fiscal Year 2023-24 General Fund (Fund # 001) and Mare Island Base Reuse fund (Fund # 107) budget for the NPS: Saving America's Treasures grant to recognize revenue and appropriate additional expenditures in the amount of $750,000 for the related local match.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
H. ADOPT A RESOLUTION AMENDING THE CAPITAL GRANT AND
CONTRIBUTION FUND #221 FISCAL YEAR 2023-24 BUDGET TO
INCREASE REVENUES AND EXPENDITURES IN THE AMOUNT OF
$555,927 FOR THE MARE ISLAND INFRASTRUCTURE ASSESSMENT
PROJECT
Recommendation: Adopt a Resolution amending the Capital Grant and Contribution Fund #221 fiscal year 2023-24 budget to increase revenues and expenditures in the amount of $555,927 for the Mare Island Infrastructure Assessment Project.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
I. ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
FOUR PURCHASE AGREEMENTS AND TWO AMENDMENT AGREEMENTS
FOR WATER TREATMENT CHEMICAL SUPPLIES
Recommendation: Adopt a resolution authorizing the City Manager to execute four purchase agreements and two amendment purchase agreements related to chemical purchases for Water Department Operations with a combined total not to exceed of $1,325,192.
Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
J. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH
4LEAF, INC TO ADD BUILDING SERVICES, EXTEND THE TERM
THROUGH DECEMBER 4, 2024, AND INCREASE THE CONTRACT
AMOUNT BY $236,600 TO A NOT-TO-EXCEED AMOUNT OF $305,080,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a First Amendment to the Consultant and Professional Services Agreement with 4LEAF, Inc. to add building services, extend the term through December 4, 2024, and increase the contract amount to a not-to-exceed amount of $305,080, and authorizing the City Manager to execute same.
Contact: Christina Ratcliffe, AICP, Planning and Development Services Director (707) 648-4382
[email protected]
K. ADOPT A RESOLUTION APPROVING A CONTRACT WITH TELSTAR
INSTRUMENTS FOR SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM UPGRADES IN A NOT-TO-EXCEED AMOUNT OF
$500,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME
Recommendation: Adopt a resolution approving a contract with Telstar to perform SCADA system upgrades in a not to exceed amount of $500,000 and authorize the City Manager to execute the contract.
Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.
A. ADOPT A RESOLUTION APPROVING PROJECT PLANS AND
SPECIFICATIONS FOR THE SIDESHOW DETERRENT PROJECT NO. PW9430,
AWARDING A CONSTRUCTION CONTRACT TO CALIFORNIA HIGHWAY
CONSTRUCTION GROUP, INC. IN THE AMOUNT OF $889,500, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving project plans and specifications for the Sideshow Deterrent Project, Project No. PW9430, awarding a construction contract to California Highway Construction, Inc. in the amount of $889,500.00 and authorizing the City Manager to execute same.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
B. ADOPT A RESOLUTION APPROVING PROJECT PLANS AND
SPECIFICATIONS FOR THE REDWOOD STREET ROAD DIET PROJECT (PROJECT NO. PW9731), AWARDING A CONSTRUCTION CONTRACT TO VSS INTERNATIONAL, INC. IN THE AMOUNT OF $1,342,275.60, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN
ACCORDANCE WITH THE APPROVED PLANS AND SPECIFICATIONS
Recommendation: Adopt a Resolution approving project plans and specifications for the Redwood Street Road Diet Project (Project No. PW9731) and awarding a construction contract in the amount of $1,342,275.60, to VSS International, Inc. and authorizing the City Manager to execute same in accordance with the approved plans and specifications.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
C. PROVIDE NOTICE OF INTENT TO AMEND THE FY 2023-24 BUDGET TO APPROPRIATE $300,000 FROM GENERAL FUND BALANCE FOR CALDOJ
EXPENDITURES
Recommendation: Provide notice of intent to amend the City’s Fiscal Year 2023-24 General Fund Budget to appropriate $300,000 in General Fund balance for California Department of Justice (CalDOJ) expenditures.
Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
D. COUNCIL DIRECTION TO STAFF REGARDING VIRTUAL PUBLIC
COMMENT AT CITY COUNCIL, BOARD, COMMISSION AND COMMITTEE
MEETINGS
Recommendation: Following discussion, provide direction to staff regarding the continuation of public comment virtually at City Council and all advisory body meetings. There is no staff report associated with this item.
Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
10. INFORMATION CALENDAR
NOTICE: Members of the public wishing to address the Council on Information Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.
A. RECEIVE AN UPDATE ON PUBLIC SAFETY STAFFING EMERGENCY Recommendation: Receive an update on public safety staffing emergency. This is an informational item only and no staff report or action is associated with this item
Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
11. CITY MANAGER’S REPORT
12. CITY ATTORNEY’S REPORT
13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
15. ADJOURNMENT
___________________________________________________________________________________________
ADDITIONAL CITY INFORMATION
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Dated: Wednesday, November 8, 2023
Robert H. McConnell, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Vallejo City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 12:30 p.m., Wednesday, November 8, 2023.
Dated: Wednesday, November 8, 2023
Dawn G. Abrahamson, City Clerk