Regular City Council Meeting Minutes
November 14, 2023
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VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
NOVEMBER 14, 2023
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 7:02 p.m.
2. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Bregenzer, Loera-Diaz, Matulac, and Palmares
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
City Attorney Nebb reported Council provided direction to its negotiators related to Closed Session Items 3A and 3B and direction to legal counsel regarding Closed Session Item 3C.
5. PRESENTATIONS AND COMMENDATIONS
Action: presentations of proclamations were made by Councilmembers Arriola and Loera-Diaz and Youth Services Coordinator Grace-Barksdale recognized the Youth Delegation.
A. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF HUNGER & HOMELESSNESS AWARENESS WEEK - NOVEMBER 11-18, 2023
B. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF SMALL BUSINESS, SATURDAY, NOVEMBER 25, 2023
C. RECOGNITION OF THE CITY OF VALLEJO YOUTH DELEGATION
ATTENDING THE NLC CONFERENCE
6. FIRST COMMUNITY FORUM
Speakers: Ms and John Kenney, representatives from Vallejo High School, Askari Sowonde, and Carmen Slack.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: None.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously, unless otherwise noted, to approve the Agenda and the Consent Calendar.
A. APPROVAL OF MINUTES
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Recommendation: Approval of minutes for the special meetings of October 17 and the special and regular meetings of October 24, 2023 Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: approved minutes.
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: Waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety
C. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF
BOATING AND WATERWAYS AND PROVIDING NOTICE OF THE INTENT TO AMEND THE MARINA FUND BUDGET (STEP 1)
Recommendation:
1. Adopt a resolution authorizing the City Manager to execute a grant agreement with the California Department of Boating and Waterways.
2. Provide notice of intent to amend the FY 2023-24 Marina Fund budget to recognize the grant revenue and authorize expenditures for the PWM08 Marina Abandoned Boat Project.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
Action: (1) adopted Resolution No. 23-179 N.C. and (2) provided notice of intent to amend the FY 2023-24 Marina Fund budget to recognize the grant revenue and authorize expenditures for the PWM08 Marina Abandoned Boat Project.
D. ADOPT A RESOLUTION APPROVING SEPARATE CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENTS WITH TWO CONSULTING
FIRMS: F.J. KENNEDY AND ASSOCIATES, INC. AND SONOMA RSA, INC. (DOING BUSINESS AS RSA+) TO PROVIDE ON CALL STORMWATER
MANAGEMENT SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $500,000 FOR EACH
CONTRACT
Recommendation: Adopt a Resolution approving separate consultant and professional services agreements with two consulting firms, F.J. Kennedy and Associates, Inc. and Sonoma RSA, Inc. (doing business as RSA +), to provide stormwater management services and authorizing the City Manager to execute DocuSign Envelope ID: 42D56FF8-6314-4543-A3D8-8D16F6D558E9 Regular City Council Meeting Minutes
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same in an amount not to exceed $500,000 for each contract.
Contact: Mark Helmbrecht, Acting Public Works Director 707-648-4433 [email protected]
Action: adopted Resolution No. 23-180 N.C.
E. ADOPT A RESOLUTION APPROVING SEPARATE DESIGN
PROFESSIONAL SERVICES AGREEMENTS WITH THREE CONSULTING
FIRMS: 1) CSW/STUBER-STROEH ENGINEERING GROUP, INC., 2) GATES + ASSOCIATES, AND 3) INTEGRA LANDSCAPE ARCHITECTURE, INC. TO
PROVIDE ON-CALL LANDSCAPE ARCHITECT SERVICES AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN AN AMOUNT NOT TO EXCEED $500,000 EACH
Recommendation: Adopt a Resolution approving separate design professional services agreements with three consulting firms: CSW/Stuber-Stroeh Engineering Group, Inc., Gates + Associates, and INTEGRA Landscape Architecture, Inc., to provide on-call landscape architect services, and authorizing the City Manager to execute same in an amount not to exceed $500,000 each.
Contact: Mark Helmbrecht, Acting Public Work Director, 707-648-4433 [email protected]
Action: adopted Resolution No. 23-181 N.C.
F. CITY TREASURER’S INVESTMENT REPORT
Recommendation:
Accept the City Treasurer’s Investment Report for the quarter ended September 30, 2023.
Contact: Rekha Nayar, Finance Director, (707) 648-4592
[email protected]
Action: accepted the City Treasurer’s Investment Report for quarter ended September 30, 2023.
G. ADOPT RESOLUTION ACCEPTING THE US NATIONAL PARKS SERVICE
SAVE AMERICA'S TREASURES PROGRAM GRANT AND PROVIDE
NOTICE OF INTENT TO AMEND FY 2023-24 BUDGET BY $750,000 (STEP 1) Recommendation: Adopt resolution accepting the US NPS Save America's Treasures grant award totaling $750,000 and providing notice of intent to amend the Fiscal Year 2023-24 General Fund (Fund # 001) and Mare Island Base Reuse fund (Fund # 107) budget for the NPS: Saving America's Treasures grant to recognize revenue and appropriate additional expenditures in the amount of $750,000 for the related local match.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Action: adopted Resolution No. 23-182 N.C.
H. ADOPT A RESOLUTION AMENDING THE CAPITAL GRANT AND
CONTRIBUTION FUND #221 FISCAL YEAR 2023-24 BUDGET TO
INCREASE REVENUES AND EXPENDITURES IN THE AMOUNT OF
$555,927 FOR THE MARE ISLAND INFRASTRUCTURE ASSESSMENT
PROJECT
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Recommendation: Adopt a Resolution amending the Capital Grant and Contribution Fund #221 fiscal year 2023-24 budget to increase revenues and expenditures in the amount of $555,927 for the Mare Island Infrastructure Assessment Project.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Action: adopted Resolution No. 23-183 N.C.
I. ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
FOUR PURCHASE AGREEMENTS AND TWO AMENDMENT AGREEMENTS
FOR WATER TREATMENT CHEMICAL SUPPLIES
Recommendation: Adopt a resolution authorizing the City Manager to execute four purchase agreements and two amendment purchase agreements related to chemical purchases for Water Department Operations with a combined total not to exceed of $1,325,192.
Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
Action: adopted Resolution No. 23-184 N.C.
J. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH
4LEAF, INC TO ADD BUILDING SERVICES, EXTEND THE TERM THROUGH DECEMBER 4, 2024, AND INCREASE THE CONTRACT AMOUNT BY
$236,600 TO A NOT-TO-EXCEED AMOUNT OF $305,080, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a First Amendment to the Consultant and Professional Services Agreement with 4LEAF, Inc. to add building services, extend the term through December 4, 2024, and increase the contract amount to a not-to-exceed amount of $305,080, and authorizing the City Manager to execute same.
Contact: Christina Ratcliffe, AICP, Planning and Development Services Director (707) 648-4382
[email protected]
Action: adopted Resolution No. 23-185 N.C.
K. ADOPT A RESOLUTION APPROVING A CONTRACT WITH TELSTAR
INSTRUMENTS FOR SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM UPGRADES IN A NOT-TO-EXCEED AMOUNT OF
$500,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME
Recommendation: Adopt a resolution approving a contract with Telstar to perform SCADA system upgrades in a not to exceed amount of $500,000 and authorize the City Manager to execute the contract.
Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
Action: adopted Resolution No. 23-186 N.C.
9. ACTION CALENDAR
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Mayor McConnell announced he had a conflict of interest related to Action Calendar Items 9A and 9B due to ownership interests of property in the impacted areas and recused himself from participating on these items and left the dais and Council Chamber. Vice Mayor Verder-Aliga resumed residing over the meeting.
A. ADOPT A RESOLUTION APPROVING PROJECT PLANS AND
SPECIFICATIONS FOR THE SIDESHOW DETERRENT PROJECT NO.
PW9430, AWARDING A CONSTRUCTION CONTRACT TO CALIFORNIA
HIGHWAY CONSTRUCTION GROUP, INC. IN THE AMOUNT OF $889,500,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving project plans and specifications for the Sideshow Deterrent Project, Project No. PW9430, awarding a construction contract to California Highway Construction, Inc. in the amount of $889,500.00 and authorizing the City Manager to execute same.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
Assistant Public Works Director/City Engineer Sequeira provided background information, identified proposed intersections, discussed proposed mitigation improvements, traffic control devices, outlined the project advertisement and bids process, and concluded the presentation with a summary of budget and expenditures.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 23-187 N.C. (Abstain Due to Conflict of Interest – Mayor McConnell).
B. ADOPT A RESOLUTION APPROVING PROJECT PLANS AND
SPECIFICATIONS FOR THE REDWOOD STREET ROAD DIET PROJECT (PROJECT NO. PW9731), AWARDING A CONSTRUCTION CONTRACT TO VSS INTERNATIONAL, INC. IN THE AMOUNT OF $1,342,275.60, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME IN
ACCORDANCE WITH THE APPROVED PLANS AND SPECIFICATIONS
Recommendation: Adopt a Resolution approving project plans and specifications for the Redwood Street Road Diet Project (Project No. PW9731) and awarding a construction contract in the amount of $1,342,275.60, to VSS International, Inc. and authorizing the City Manager to execute same in accordance with the approved plans and specifications.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
Assistant Public Works Director/City Engineer Sequeira identified the location of the project, discussed the proposed improvements and existing conditions, outlined the project advertisement and bids process, and concluded the DocuSign Envelope ID: 42D56FF8-6314-4543-A3D8-8D16F6D558E9 Regular City Council Meeting Minutes
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presentation with a summary of budget and expenditures.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Speakers: Barbara C.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 23-188 N.C. (Abstain Due to Conflict of Interest – Mayor McConnell).
Mayor McConnell resumed his seat at the dais.
C. PROVIDE NOTICE OF INTENT TO AMEND THE FY 2023-24 BUDGET TO APPROPRIATE $300,000 FROM GENERAL FUND BALANCE FOR CALDOJ
EXPENDITURES
Recommendation: Provide notice of intent to amend the City’s Fiscal Year 2023- 24 General Fund Budget to appropriate $300,000 in General Fund balance for California Department of Justice (CalDOJ) expenditures.
Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
City Attorney Nebb provided an overview of the staff report and outlined the recommendation.
Staff responded to questions from Councilmembers.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to provide notice of intent to amend the City’s Fiscal Year 2023-24 General Fund Budget to appropriate $300,000 in General Fund balance for California Department of Justice (CalDOJ) expenditures.
D. COUNCIL DIRECTION TO STAFF REGARDING VIRTUAL PUBLIC
COMMENT AT CITY COUNCIL, BOARD, COMMISSION AND COMMITTEE
MEETINGS
Recommendation: Following discussion, provide direction to staff regarding the continuation of public comment virtually at City Council and all advisory body meetings. There is no staff report associated with this item.
Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
Following council discussion on the matter, staff responded to questions from Councilmembers.
Speakers: Anne Carr.
Councilmembers provided additional comment and direction to staff.
10. INFORMATION CALENDAR
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A. RECEIVE AN UPDATE ON PUBLIC SAFETY STAFFING EMERGENCY Recommendation: Receive an update on public safety staffing emergency. This is an informational item only and no staff report or action is associated with this item
Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
Interim Police Chief Ta provided an update on Phase 1 (Service Model Reduction), Phase 2 (Rotation of Officers to Patrol Shifts), Phase 3 (Collapsing Traffic & Detective Divisions), Phase 4 (Modifying Patrol Shifts to 12-hours or another Staffing Model), and outside assistance, provided updated current staffing numbers, and the status of police facilities (Dispatch Center and Police Headquarters).
Human Resources Director Sifuentes provided an update on recruitment and retention efforts.
11. CITY MANAGER’S REPORT
City Manager Malone reported the City will be looking for volunteers to help conduct the 2024 Point In Time Count of unsheltered individuals experiencing homelessness on January 31, 2024. Volunteers are also needed to help at the City sponsored Warming Centers due to the changing weather as the winter months approach.
To conclude his report, City Manager Malone reported on the recent Community meeting held on November 13.
12. CITY ATTORNEY’S REPORT – None.
13. COMMUNITY FORUM
Speakers: Sherianne Grimm, Ralph Barnette, Sarah Hampton, JJL, Yolanda Santos, Lewis Brown Jr., Caroline Finley, and Willie Austin.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
Councilmembers reported on various community events and meetings attended.
15. ADJOURNMENT
The meeting adjourned at 10:28 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
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Regular City Council Meeting Minutes
November 14, 2023
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________________________________
DAWN G. ABRAHAMSON
CITY CLERK
DocuSign Envelope ID: 42D56FF8-6314-4543-A3D8-8D16F6D558E9