The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org
SOLTRANS BOARD OF DIRECTORS AGENDA
Regular Meeting
3:30 PM,
Thursday, November 16, 2023
Vallejo Council Chamber
555 Santa Clara Street, Vallejo CA 94590
Public Comment: Pursuant to the Brown Act, the public has an opportunity to speak on any matter on the agenda or, for matters not on the agenda, issues within the subject matter jurisdiction of the agency. Comments are limited to no more than 3 minutes per speaker unless modified by the Board Chair, Gov’t Code § 54954.3(a). By law, no action may be taken on any item raised during the public comment period although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the agency.
Americans with Disabilities Act (ADA): This agenda is available upon request in alternative formats to persons with a disability, as required by the ADA of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (Cal. Govt. Code §54954.2).
Persons requesting a disability related modification or accommodation should contact Suzanne Reyes, Transit Board Administrator/Office Manager, at (707) 736-6993 during regular business hours at least 72 hours prior to the time of the meeting.
Staff Reports: Staff reports are available for inspection at the SolTrans office, during regular business hours, 8:00 a.m. to 5:00 p.m., Monday-Friday. You may also contact the Transit Board Administrator/Office Manager via email at [email protected]. Supplemental Reports: Any reports or other materials that are issued after the agenda has been distributed may be reviewed by contacting the SolTrans Transit Board Administrator/Office Manager and copies of any such supplemental materials will be available on the table at the entry to the meeting room.
Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown.
PUBLIC PARTICIPATION NOTICE
The SolTrans Board meeting will be conducted in person and may be accessed by the Zoom option below.
The in-person SolTrans Board meeting will continue and not recess if there are technological issues in Zoom.
To join remotely:
https://ZoomRegular.CityofVallejo.net
Option to join by phone:
Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
Press *9 to digitally raise your hand from the phone
For additional instructions on how to speak during public comment, please visit: www.cityofvallejo.net/publiccomment
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Cristina Arriola, Chairperson, City of Vallejo (3:30 p.m.)
2. CONFIRM QUORUM/STATEMENT OF CONFLICT
The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; (3) leave the room until after the decision has been made. Cal. Gov’t Code § 87200.
3. APPROVAL OF AGENDA
4. OPPORTUNITY FOR PUBLIC COMMENT
This is the opportunity to address the Board on any matter not listed on the Agenda; however, items must be within the subject matter jurisdiction of the Board. If attending in person, please register at the kiosk located at the entrance of the Council Chamber before the first speaker is called. Public attending via Zoom may click the "raise hand" icon to request to speak, or press *9 if dialing in by phone. Please limit your comments to three minutes. Items from the public will be taken under consideration without discussion by the Board and may be referred to Staff.
5. EXECUTIVE DIRECTOR'S REPORT
6. PROCLAMATIONS & PRESENTATIONS
6.A. Recognition for Excellence in Emergency Response
Suggested Action: Informational. (PRESENTER: Chair Arriola, Councilmember, City of Vallejo)
7. CONSENT CALENDAR
Recommendation: Approve the following consent items in one motion. Note: Items under consent calendar may be removed for separate discussion.
7.A. Board Meeting Minutes of October 19, 2023
Suggested Action: Approve the Board meeting minutes of October 19, 2023. (PRESENTER:
Suzanne Reyes, Transit Board Administrator/Office Manager) DRAFT BOD Minutes 10.19.23.pdf
7.B. Public Advisory Committee Meeting Minutes of November 6, 2023 Suggested Action: Receive and file the Public Advisory Committee meeting minutes of November 6, 2023. (PRESENTER: Angel Anderson, Program Assistant/Deputy Clerk) PAC Minutes 11-6-23 DRAFT.pdf
7.C. Approve the 2024 SolTrans Board Meeting Calendar
Suggested Action: Adopt the Proposed 2024 SolTrans Board Meeting Calendar, as shown in Attachment A. (PRESENTER: Suzanne Reyes, Transit Board Administrator/ Office Manager) RPT-2024 Mtg Calendar.pdf
ATCH A-Draft 2024 Mtg Calendar.pdf
7.D. Caltrans Clean California Local Grant Program Authorization Suggested Action: Approve Resolution 2023-10 authorizing the Executive Director to execute the grant agreement for the Caltrans Clean California Local Grant Program. (PRESENTER: Reilly Kent, Program Analyst II)
RPT-Caltrans Clean California Local Grant.pdf
ATCH-Reso 2023-10.pdf
The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org
7.E. Authorize Execution of Swiftly Contract
Suggested Action: Authorize the Executive Director to execute a contract with Swiftly for the purchase of the Swiftly products for three years at a cost not to exceed $152,000, subject to Legal Counsel approval as to form. (PRESENTER: Bisi Ibrahim, Senior Technology Analyst) RPT-Authorize Execution of Swiftly Contract.pdf
ATCH-Swiftly Proposal.pdf
7.F. Multi-Jurisdictional Hazard Mitigation Plan Adoption Resolution Suggested Action: Approve Resolution No. 2023-11 as shown in Attachment C, endorsing the Multi-Jurisdictional Hazard Mitigation Plan. (PRESENTER: Pat Carr, General Services Manager) RPT-Multi-Jurisdictional Hazard Mitigation Plan Resolution.pdf
ATCH A-2021 MTC MJHMP.pdf
ATCH B-MJHMP Appendix I.pdf
ATCH C-Reso 2023-11.pdf
7.G. Execute Purchase Order with Tolar Manufacturing
Suggested Action: Authorize the Executive Director to execute a purchase order with Tolar Manufacturing for six bus shelters in an amount not to exceed $321,857.78. (PRESENTER: Angela Jackson, Program Analyst II)
Cvr Memo.pdf
8. PUBLIC HEARING
8.A. Public Hearing for Fare Media Changes and Free Youth Fare Pilot Suggested Action: 1) Open the public hearing. 2) Close the public hearing and the public comment period for fares and fare payment options. 3) Authorize the elimination of paper fare media effective June 30, 2024, with sales of paper fare media to stop as current supplies are exhausted or on June 1, 2024, whichever comes first; and 4) Authorize Staff to allow youth under 18 to ride free as a pilot program from April 1, 2024 through July 31, 2025. (PRESENTER: Mandi Renshaw, Senior Analyst) RPT-Public Hearing & Authorize Fare Changes.pdf
ATCH A-Public Comments Summary.pdf
REGULAR CALENDAR
9. ACTION ITEMS
9.A. Authorize Funding Agreement with CalSTA and Award and Execution of Contactless Payment Contracts
Suggested Action: 1) Authorize the Executive Director to execute a funding agreement with CalSTA; and 2) Authorize the Executive Director to award and execute contracts with Kuba, Inc. and Littlepay for five years in an amount not to exceed $425,000, subject to Legal Counsel approval as to form. (PRESENTER: Bisi Ibrahim, Senior Analyst)
Cvr Memo.pdf
9.B. Resolution to Execute the Purchase Agreements for the Properties at 1872 and 1880 Broadway Street, Vallejo
The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org Suggested Action: Adopt a resolution authorizing the Executive Director to sign and execute the purchase and sales agreement for the properties located at 1872 and 1880 Broadway Streets in Vallejo and take all other actions necessary to effectuate the purchase. (PRESENTER: Patricia Carr, General Services Manager)
RPT-Authorize Property Purchase.pdf
ATCH A-1872 Broadway St. Agreement.pdf
ATCH B-1880 Broadway St. Agreement.pdf
ATCH C-Reso 2023-12.pdf
9.C. Intercity Transit Funding and Operating Agreement
Suggested Action: Provide direction to SolTrans Staff on the draft Intercity Transit Funding and Operating Agreement, as shown in Attachment A. (PRESENTER: Beth Kranda, Executive Director) Cvr Memo.pdf
ATCH A-DRAFT Intercity Agreement 10-2023.pdf
NON-ACTION/ INFORMATIONAL
10. DISCUSSION ITEMS
10.A. Operating Revenue and Expenses for Three Months Ended 9/30/23 Suggested Action: Informational. (PRESENTER: Kristina Botsford, Deputy Director) Cvr Memo.pdf
11. NON-DISCUSSION ITEMS
11.A. Fiscal Year (FY) 2022-2023 Local Vendor Utilization Report Suggested Action: Informational.
RPT-FY 22-23 Local Vendor Utilization.pdf
11.B. State Legislative Report
Suggested Action: Informational.
Cvr Memo.pdf
11-2023 State Legislative Report.pdf
12. BOARD OF DIRECTORS COMMENTS
13. ADJOURNMENT