Regular City Council Meeting Minutes
November 28, 2023
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VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
NOVEMBER 28, 2023
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 7:03 p.m.
2. ROLL CALL
Present: Mayor McConnell, Vice Mayor Verder-Aliga, Councilmembers Arriola, Bregenzer, Loera-Diaz, Matulac, and Palmares
Absent: None
Staff present: City Manager Malone, Chief Assistant City Attorney Risner, City Attorney Nebb and City Clerk Abrahamson
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
Chief Assistant City Attorney Risner reported staff provided direction to staff on Closed Session Items 3A and 3B. No other action was taken.
5. PRESENTATIONS AND COMMENDATIONS
Action: A video introducing new employees was aired and David Garti, Community Development Manager provided a presentation and overview of MCE.
A. INTRODUCTION OF NEW EMPLOYEES
B. PRESENTATION BY MCE
6. FIRST COMMUNITY FORUM
Speakers: Brandon Barrett, Susan Nichols, Sherianne Grimm, Daniel Boone, Ric hard Hybels, Lillie Hurd, Jose Carrizales, D avid Belef, Joan Leone, Stephen Hallett, Aaron K., Lyn Veal, Saida Adem, Fauza Ayyad, Shukerya H., Luis A., Sage A., Zenith, Aymen, Ashraf A., and Chris.
The meeting recessed at 8:10 p.m. and reconvened at 8:29 p.m.
Community Forum Continued
Speakers: Cindy, Mimi A., and Hasan.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: None.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
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Action: Moved by Vice Mayor Verder-Aliga and carried unanimously, unless otherwise noted, approval of the Agenda and the Consent Calendar.
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special meetings of November 7 and the special and regular meetings of November 14 and the special meeting of November 16, 2023
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: approved minutes.
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
C. PAYMENT OF CLAIMS: SEPTEMBER 2023
Recommendation: Ratify the payment of claims for the period of September 1, 2023 through September 30, 2023.
Contact: Rekha Nayar, Finance Director (707) 648-4592
[email protected]
Action: ratified payment of claims for September 1-30, 2023.
D. ADOPT A RESOLUTION AMENDING THE MARINA FUND (#415) BUDGET FOR FISCAL YEAR 2023-2024 TO RECOGNIZE GRANT REVENUE IN THE AMOUNT OF $150,000 FROM THE CALIFORNIA STATE PARKS DIVISION
OF BOATING AND WATERWAYS AND APPROPRIATE FUNDS
Recommendation: Adopt a resolution amending the Marina Fund (#415) budget for fiscal year 2023-2024 to recognize grant revenue in the amount of $150,000 from the California State Parks Division of Boating and Waterways and appropriate funds.
Contact: Mark Helmbrecht, Acting Public Works Director, 707-648-4433 [email protected]
Action: adopted Resolution No. 23-190 N.C.
E. ADOPT A RESOLUTION APPROVING THE ANNUAL AB 1600
DEVELOPMENT IMPACT FEE REPORTS FOR THE FISCAL YEAR ENDED JUNE 30, 2023
Recommendation: Adopt a Resolution approving the annual AB 1600 Development Impact Fee Reports for the fiscal year ended June 30, 2023.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
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Action: adopted Resolution No. 23-191 N.C.
F. ADOPT RESOLUTION APPROVING THE SIXTH AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF VALLEJO, COUNTY OF SOLANO AND HUMANE SOCIETY
OF THE NORTH BAY FOR ANIMAL CONTROL SERVICES AND LOCAL
SHELTERING
Recommendation: Adopt Resolution Approving the Sixth Amendment to the Consultant and Professional Services Agreement with Solano County and the Humane Society of the North Bay for Animal Control Services and Local Sheltering, in an additional amount not to exceed $52,000 for the fiscal year ending June 30, 2024 and Authorizing the City Manager to Execute Same.
Contact: Michael Malone, City Manager (707) 648-4572
[email protected]
Action: adopted Resolution No. 23-192 N.C.
G. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE VENDOR SERVICE AGREEMENT WITH ENPRO ELEVATOR, INC. TO
INCREASE THE AMOUNT OF THE CONTRACT TO A TOTAL AMOUNT NOT TO EXCEED $500,000 FOR CONTINUED WORK AT CITY FACILITIES AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a First Amendment to the Vendor Service Agreement with EnPro Elevator, Inc., to increase the amount of the contract to a total not to exceed $500,000 and authorizing the City Manager to execute same.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
Action: adopted Resolution No. 23-193 N.C.
H. ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
TWO PURCHASE AGREEMENTS FOR WATER TREATMENT CHEMICAL
SUPPLIES
Recommendation: Adopt a resolution authorizing the City Manager to execute two purchase agreements for chemical purchases for Water Department Operations with a combined total not to exceed $725,956.
Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
Action: adopted Resolution No. 23-194 N.C.
I. ADOPT RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET, FUNDS 001 AND 201, TO APPROPRIATE $300,000 FROM GENERAL FUND BALANCE FOR CALDOJ EXPENDITURES (STEP 2 OF 2) AND
AUTHORIZING THE CITY MANAGER TO EXPEND SAID FUNDS IN
ACCORDANCE WITH THE AGREEMENT WITH CAL DOJ.
Recommendation: Adopt a resolution to amend the City’s Fiscal Year 2023-24 Budget, General Fund and Capital Outlay Fund, to appropriate $300,000 in General Fund balance for California Department of Justice (CalDOJ) expenditures and authorize the City Manager to expend said funds in DocuSign Envelope ID: CB3C98EB-7438-40B5-B7DF-71F535D3AA43 Regular City Council Meeting Minutes
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accordance with the Agreement.
Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
Action: adopted Resolution No. 23-195 N.C.
9. ACTION CALENDAR
A. ADOPT RESOLUTIONS MAKING APPOINTMENTS TO CITY COMMISSIONS & THE GREATER VALLEJO RECREATION DISTRICT
Recommendation:
1. Adopt a resolution making appointments to fill two vacancies on the Greater Vallejo Recreation District (GVRD) Board; and
2. Adopt a resolution making appointments to the following City advisory bodies:
Architectural Heritage & Landmarks Commission (AHLC) - 2 vacancies
Code Enforcement Appeals Board (CEAB) - 1 vacancy
Commission on Culture + Arts (CAC) - 2 vacancies
Design Review Board (DRB) - 2 vacancies
Contact: Dawn G. Abrahamson, City Clerk, (707) 648-4528 [email protected]
Mayor McConnell announced no appointments would be made this evening to the Commission on Culture & the Arts. Application filing period has been extended. The City Council went through an applicant nomination process for appointments. By acclimation, applicants to the AHLC and CEAB were appointed.
Action: (1) Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 23-196 N.C., a resolution appointing Thomas Judt and Tom Starnes to the GVRD Board of Directors for terms to commence December 1, 2023 and expire December 2, 2027.
(2) Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 23-197 N.C., a resolution making the following appointments:
AHLC: Jared Chacon and Joshua Sosa for terms to commence from date of appointment and expire 12/31/26.
CEAB: Nikia Schultz for a term to commence 1/1/24 and expire 12/31/27.
DRB: Jamiah Adams for a term to commence from date of appointment and expire 6/30/26 and Daniel Gordon for a term to commence from date of appointment and expire 6/30/24.
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B. ADOPT A RESOLUTION APPROVING A CONTRACT FOR CONSTRUCTION
MATERIALS WITH SYAR INDUSTRIES, LLC IN AN AMOUNT NOT TO EXCEED $3,000,000 AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAME
Recommendation: Adopt a Resolution approving a contract for construction materials with Syar Industries, LLC in an amount not to exceed $3,000,000 and authorizing the City Manager to execute same.
Contact: Mark Helmbrecht, Acting Public Works Director (707) 645-2601 [email protected]
Acting Public Works Director Helmbrecht provided an overview of the staff report and outlined the recommendation.
Staff responded to questions from Councilmembers.
Speakers: Daniel Boone.
Another question and answer period followed. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously by members present to adopt Resolution No. 23-198 N.C. (Absent: Loera-Diaz).
C. ADOPT A RESOLUTION ACCEPTING THE PARTICIPATORY BUDGETING CYCLE 8 VOTE RESULTS, ALLOCATING FUNDS TO THE “COMPLETE OUR STREETS! SAFETY FIRST AT 5TH STREET” PROJECT AND GIVING NOTICE OF INTENT TO AMEND THE GENERAL FUND (#001) AND
CAPITAL OUTLAY FUND (#201) BUDGETS
Recommendation: Adopt a resolution accepting the results of the Participatory Budgeting Cycle 8 vote, allocating funds to “Complete Our Streets! Safety First at 5th Street” project and giviing notice of intent to amend the General Fund (#001) and Capital Outlay Fund (#201) budgets.
Contact: Assistant City Manager, Terrance Davis (707) 648-5404 [email protected]
Administrative Analyst Magallanes provided background information, discussed the community meeting and feedback received, presented solutions and outlined the recommendation.
Speakers: Jason Gray and David Belaf.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Vice Mayor Verder-Aliga and carried unanimously to adopt Resolution No. 23-199 N.C.
D. CONSIDER AND PROVIDE DIRECTION TO STAFF RELATING TO
REQUESTS OF THE ECONOMIC VITALITY COMMISSION (EVC) TO: (1) DocuSign Envelope ID: CB3C98EB-7438-40B5-B7DF-71F535D3AA43 Regular City Council Meeting Minutes
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AMEND CHAPTER 2.36 OF THE VALLEJO MUNICIPAL CODE RELATING TO THE EVC; (2) CONSIDER THE FREQUENCY OF EVC MEETINGS; AND (3) TO CONSIDER A BUDGET REQUEST BY THE EVC
Recommendation: Consider and provide direction to staff relating to the Economic Vitality Commission (EVC) requests to amend Chapter 2.36 of the Vallejo Municipal Code relating to the EVC. Staff recommends that Council accept the requests made by the EVC with the exception of the request regarding the frequency of scheduled meetings.
Contact: Michael Nimon, Economic Development Director (707) 648-4109 [email protected]
Economic Development Director Nimon provided background information, discussed the EVC four proposal requests and outlined staff’s recommendation.
EVC Chair Matias and Vice Chair Harrell addressed the Council on behalf of the Commission with respect to the 4 proposals.
Speakers: Anne Carr.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: Moved by Mayor McConnell and carried unanimously to accept all the proposed requests made by the EVC and direct staff to return for implementation to the Council as rapidly as possible.
E. CONSIDER REQUEST BY COUNCILMEMBER LOERA-DIAZ TO AGENDIZE
FOR DISCUSSION BUSINESS LICENSE PERMIT FEE WAIVERS TO
PROTECT BUSINESSES FROM THEFT AND PROCESS FOR BUSINESS
RETENTION GRANT APPLICATIONS AND AWARDING GRANTS (STEP 1) Recommendation: Consider Councilmember Loera-Diaz's request and direct staff to prepare and present relevant materials at a subsequent meeting Contact: Councilmember Loera-Diaz
[email protected]
Councilmember Loera-Diaz discussed the nature of her request.
Speakers: Anne Carr.
Councilmember Arriola left the meeting.
Councilmembers provided comment.
Action: Moved by Loera-Diaz and carried unanimously by members present to agendize discussion as Step 2 on the matter in January 2024 (Absent- Arriola).
10. INFORMATION CALENDAR
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A. RECEIVE AN UPDATE ON THE PUBLIC SAFETY STAFFING EMERGENCY Recommendation: Receive an update on the public safety staffing emergency proclamation. This item is for informational purposes only. There is no staff report or action associated with this item.
Contact: Jason Ta, Interim Chief of Police (707) 648-4540 [email protected]
Interim Police Chief Ta provided an update on Phase 1 (Service Model Reduction), Phase 2 (Rotation of Officers to Patrol Shifts), Phase 3 (Collapsing Traffic & Detective Divisions), Phase 4 (Modifying Patrol Shifts to 12-hours or another Staffing Model), and outside assistance, provided updated current staffing numbers, and the status of police facilities (Dispatch Center and Police Headquarters).
Human Resources Director Sifuentes provided an update on recruitment and retention efforts.
Speakers: Anne Carr and AJ.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
11. CITY MANAGER’S REPORT – None.
12. CITY ATTORNEY’S REPORT – None.
13. COMMUNITY FORUM
Speakers: Melissa, Elyse R., Christina, Matthew Fernandes, Nandine, Anna T., and Jan.
14. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
Councilmembers reported on various community events and meetings attended.
15. ADJOURNMENT
The meeting adjourned at 10:56 p.m.
________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
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Regular City Council Meeting Minutes
November 28, 2023
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_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
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