B. Excavation Beneath Minor Structures: Except where otherwise specified for a particular structure or as directed by the ENGINEER, excavation shall be carried to the grade of the bottom of the structure. When directed by the ENGINEER, areas beneath minor structures shall be over-excavated.
When such over-excavation is directed, both over-excavation and subsequent backfill to the required grade shall be performed. After over- excavation is performed and before backfill is placed, the exposed surface shall be scarified to a depth of 6 inches, brought to optimum moisture content, and rolled with heavy compaction equipment to obtain 90 percent of maximum density.
3.03 PIPELINE AND UTILITY TRENCH EXCAVATION
A. Trench Width: Unless otherwise shown or directed, excavation for pipelines and utilities shall be open-cut trenches. Trench widths shall be kept as narrow as is practical for the method of densification selected by the CONTRACTOR, but shall have a minimum width at the bottom of the trench equal to the outside diameter of the pipe plus 16 inches maximum. The minimum width at the top of the pipe shall be equal to the outside diameter of the pipe plus 12 inches for pipe diameters 8 inches and larger, and for pipe diameters less than 8 inches minimum trench width shall be not less than 18 inches in width. For deep trenches, the maximum width requirement may be waived for constructability reasons with the written approval of the ENGINEER. For telecommunications conduits (electrical, telephone, cable TV/communication conduits), street light and traffic signal conduits, the width of the trench shall be as shown on the City standard details.
B. Subgrade: The surface of the subgrade after compaction shall be hard, uniform, smooth, self-draining, and true to grade and cross section.
C. Trench Bottom: The pipe bedding shall be given a final trim establishing grade such that each pipe section when first laid will be continually in contact with the bedding along the extreme bottom of the pipe. Rounding out the trench bottom or bedding to form a cradle for the pipe will not be allowed. The CONTRACTOR shall excavate for bell holes and fittings.
D. Open Trench: The maximum amount of open trench permitted in any one location shall be the length necessary to accommodate the amount of pipe Section D
installed and backfilled in a single day. All trenches shall be fully backfilled at the end of each day or, in lieu thereof, shall be covered by heavy steel plates adequately braced and capable of supporting vehicular traffic in those locations where it is impractical to backfill at the end of each day. The above requirements for backfilling or use of steel plate may be waived in cases where the trench is located further than 100 feet from any travelled roadway or occupied structure. In such cases, however, barricades and warning lights meeting safety requirements shall be provided and maintained.
E. Trench Over-Excavation: Where indicated trenches shall be excavated to the depth shown, and then backfilled to the grade of the bottom of the Pipe Zone.
F. Over-Excavation: When ordered by the ENGINEER, whether or not indicated on the Drawings, trenches shall be over-excavated beyond the depth shown. Such over-excavation shall be to the depth ordered. The trench shall then be backfilled to the grade of the bottom of the Pipe Zone.
G. Where pipelines are to be installed in embankment or structure fills, the fill shall be constructed to a level a minimum of 2 feet above the top of the pipe, as directed by the ENGINEER, or as recommended by the pipe manufacturer, whichever is greater, before the trench is excavated.
3.04 OVER-EXCAVATION NOT ORDERED, SPECIFIED, OR SHOWN
A. Any over-excavation carried below the grade ordered, specified, or shown, shall be backfilled to the required grade and densified with the specified material and compaction. Such work shall be performed by the CONTRACTOR at its own expense.
3.05 EXCAVATION IN VICINITY OF TREES
A. Except where trees are shown to be removed, trees shall be protected from injury during construction operations. No tree roots over 2 inches in diameter shall be cut without express permission of the ENGINEER. Trees shall be supported during excavation by any means previously reviewed by the ENGINEER.
B. If existing roots over one inch in diameter are cut during the course of the work, the cut faces shall be thoroughly coated with emulsified asphalt made especially for use on cut or damaged plant tissues. Exposed roots shall be covered with wet burlap to prevent them from drying out.
3.06 ROCK EXCAVATION
A. Rock excavation shall include removal and disposal of the following: (1) all boulders measuring 1/3 of a cubic yard or more in volume; (2) all rock Section D
material in ledges, bedding deposits, and unstratified masses; (3) concrete or masonry structures which have been abandoned; and (4) conglomerate deposits which are so firmly cemented that they possess the characteristics of solid rock.
B. Explosives and Blasting: Use of Explosives and Blasting will not be permitted.
3.07 DISPOSAL OF EXCESS EXCAVATED MATERIAL
A. The CONTRACTOR shall remove and dispose of all excess excavated material to a suitable site. The proper and legal disposal shall be the responsibility of the CONTRACTOR.
3.08 BACKFILL - GENERAL
A. Backfill shall not be dropped directly upon any structure or pipe. Backfill shall not be placed around or upon any structure for a minimum of 72 hours or until the concrete has attained sufficient design strength to withstand the loads imposed, whichever is greater.
B. Backfill shall not be placed until after all water is removed from the excavation.
3.09 PIPE AND UTILITY TRENCH ZONES AND BACKFILL
A. Pipe Zone and Backfill (Initial Backfill) :
1. The Pipe Zone is defined as that portion of the vertical trench cross- section lying between a plane 6 inches below the bottom surface of the pipe, i.e., the trench subgrade, and a plane at a point 12 inches above the top surface of the pipe.
2. The Pipe Zone shall be backfilled with the specified backfill material. The CONTRACTOR shall exercise care to prevent damage to the pipeline coating, cathodic bonds, or the pipe itself during the installation and backfill operations.
B. Bedding: The bedding is defined as that portion of the Pipe Zone lying between a plane 6 inches below the bottom surface of the pipe, the trench subgrade, and a level line from the bottom of the pipe.
1. Bedding shall be provided for all pipelines.
2. After compacting the bedding the CONTRACTOR shall perform a final trim for establishing grade, such that each pipe section when first laid will be continually in contact with the bedding along the extreme bottom of the pipe.
Section D
C. Trench Zone and Backfill (Subsequent Backfill) : After the Pipe Zone backfill has been placed as specified above, and after all excess water has completely drained from the trench, backfilling of the Trench Zone may proceed.
1. The Trench Zone is defined as that portion of the vertical trench cross- section lying between a plane 12 inches above the top surface of the pipe and a plane at a point 30 inches below the roadway subgrade in paved areas, or 30 inches below the finished surface grade in landscaped or unimproved areas.
D. Final Zone and Backfill: The Final Zone is defined as the last 30 inches between the top of the Trench Zone and the roadway subgrade in paved areas, and the last 30 inches of the vertical trench cross-section lying between the top of the Trench Zone and the finish final grade in landscaped or unimproved areas.
E. Utility Crossing: For any new pipeline installation that crosses under an existing electric, gas, telephone, or cable tv utility pipe(s) or conduit(s) the CONTRACTOR shall replace the existing backfill material around the existing utility pipe(s) or conduit(s) with PG&E SAND.
1. PG&E SAND shall be placed from a plane 6 inches below the bottom of the lowest utility pipe or conduit to a plane 12 inches above the top of the highest utility pipe or conduit, and for the full width of the new trench.
PG&E SAND backfill shall be compacted to 95 percent maximum density in conformance with COMPACTION AND BACKFILL MATERIALS as specified below.
3.10 PLACING AND SPREADING OF BACKFILL MATERIALS
A. Backfill materials shall be placed and spread evenly in horizontal layers.
The backfill layers shall be evenly spread so that when each layer compacted shall not exceed 6 inches in thickness.
B. During spreading each layer shall be thoroughly mixed as necessary to promote uniformity of material in each layer and uniformity of moisture throughout backfill materials. Pipe Zone backfill materials shall be manually spread around the pipe so that when the Pipe Zone backfill compacted will provide uniform bearing and side support.
C. Where the backfill material moisture content is below the optimum moisture content water shall be added before or during spreading until the proper moisture content is achieved.
D. Where the backfill material moisture content is too high to permit the specified degree of compaction, the material shall be dried or replaced until Section D
the moisture content is satisfactory.
E. Backfill shall be mechanically compacted by means of tamping rollers, sheepsfoot rollers, pneumatic tire roller, vibrating rollers, or other mechanical tampers. All such equipment shall be of a size and type subject to review by the ENGINEER. Impact-type pavement breakers (stompers) will not be permitted. Permission to use specific compaction equipment shall not be construed as guaranteeing or implying that the use of such equipment will not result in damage to adjacent ground, existing improvements, or new improvements. The CONTRACTOR shall make its own determination in this regard.
F. Material for mechanically compacted backfill may be placed in loose lifts which, prior to compaction, shall not exceed the thickness specified below for various types of equipment:
1. Vibratory equipment, including vibratory plates, vibratory smooth-wheel rollers, and vibratory pneumatic-tired rollers - maximum lift thickness of 2 feet.
2. Rolling equipment, including sheepsfoot (both vibratory and non- vibratory), grid, smooth-wheel (non-vibratory), pneumatic-tired (non- vibratory), and segmented wheels - maximum lift thickness of 1 foot.
3. Hand-directed mechanical tampers-maximum lift thickness of 4 inches.
G. Mechanically compacted landfill shall be placed in horizontal layers of thickness not exceeding those specified above, compatible to the material being placed and the type of equipment being used. Each layer shall be evenly spread, moistened or dried, if necessary, and then tamped or rolled until the specified relative compaction has been attained.
3.11 COMPACTION OF BACKFILL MATERIALS
A. Each layer of backfill material as defined herein, shall be mechanically compacted to the specified percentage of maximum density. Equipment that is consistently capable of achieving the required degree of compaction shall be used and each layer shall be compacted over its entire area while the material is at the required moisture content range.
B. Flooding, ponding, or jetting shall not be used.
C. Equipment weighing more than 10,000 pounds shall not be used closer to structure walls than a horizontal distance equal to the depth of the fill against the structure wall at that time. Hand operated power compaction equipment shall be used where use of heavier equipment is impractical or restricted due to weight limitations.
Section D
D. Compaction Requirements: The following compaction test requirements shall be in accordance with ASTM D 1557 for cohesive type materials and in accordance with ASTM D 4253 and D 4254 for “non-plastic” cohesionless free draining granular type materials. Where other agency or utility company requirements govern, the highest compaction standards shall apply.
Percentage of Location or Use of Fill Percentage of
Maximum Density
Relative Density
Pipe Zone backfill including bedding
and overexcavated zone 90 65
Final Zone backfill beneath paved
areas or structures 95 70
Final Zone backfill beneath
unpaved access areas, landscape,
or unimproved areas.
90 55
Trench Zone backfill 90 65
Backfill beneath minor structures 90 70
Backfill around minor structures 90 65
Maximum Density refers to maximum dry density according to ASTM D 1557 laboratory test procedures. Percentage of Relative Density refers to ASTM D 4253 and ASTM D 4254 laboratory test procedures. Relative density should only be used for "non-plastic" cohesionless free draining, granular-type materials.
E. Trench Backfill Requirements: The pipe class has been structurally designed based upon the trench configuration previously specified herein.
1. The CONTRACTOR shall maintain the previously specified trench width up to a horizontal plane lying 12 inches above the top of the pipe.
2. If, at any location under said horizontal plane, the CONTRACTOR slopes the trench walls or exceeds the maximum trench widths indicated the Pipe Zone backfill shall be "improved" or the pipe class improved at no additional cost to the CITY. "Improved" backfill shall mean Control Low Strength Materials or other equivalent materials acceptable to the ENGINEER.
3. If the allowable deflection specified for the pipe is exceeded, the CONTRACTOR shall expose and reround or replace the pipe, repair all damaged lining and coating, and reinstall the Pipe Zone material and Section D
Trench Zone backfill as specified.
4. All trenches shall have a minimum of 2 inches of temporary asphalt placed daily and maintained unless final paving can be completed in the same day. Temporary asphalt shall be placed flush with adjacent pavement grade.
F. Steel plates may be used to cover open trenches in-lieu of backfill and temporary asphalt pavement.
3.12 STEEL PLATE
A. General: When backfilling operations of an excavation in the traveled way, whether transverse or longitudinal, cannot be properly completed within a work day, steel plate bridging with a non-skid surface and shoring may be required to preserve unobstructed traffic flow.
B. When steel plate bridging is required, the following conditions shall apply:
1. Steel plates used for bridging must extend a minimum of 12 inches beyond the edges of the trench.
2. Steel plate bridging shall be installed to operate with minimum noise.
3. The trench shall be adequately shored to support the bridging and traffic loads.
4. Temporary paving with cold asphalt concrete shall be used to feather the edges of the plates, if plate installation by Method (2) is used.
5. Bridging shall be secured against displacement by using adjustable cleats, shims or other devices.
C. Steel plate bridging and shoring shall be installed using either Method (1) or (2):
1. Method 1 For speeds more than 45 mph:
a. The pavement shall be cold planed to a depth equal of the thickness of the plate and to a width and length equal to the dimensions of the plate.
2. Method 2 For speeds 45 mph or less:
D. Approaching plate(s) and ending plate (if longitudinal placement) shall be attached to the roadway by a minimum of 2 dowels pre-drilled into the corners of the plate and drilled 2 inches into the pavement. Subsequent plates are butted to each other. Fine graded asphalt concrete shall be Section D
compacted to form ramps, maximum slope 8.5 percent with a minimum 12 inch taper to cover all edges of the steel plates. When steel plates are removed, the dowel holes in the pavement shall be backfilled with either graded fines of asphalt concrete mix, concrete slurry or an equivalent slurry.
E. Steel plate bridging should not exceed 4 consecutive working days in any given week.
PART 4 MEASUREMENT AND PAYMENT
A. The contract price paid per lump sum for “Relocate Existing Electrical Line” shall include full compensation for furnishing all labor, material, tools, equipment and incidentals, and for doing all the work involved in relocating electrical line, as shown on the drawings, as specified in the Standard Specification and these technical specifications, and as directed by the Engineer.
B. The contract price paid per lump sum for “Extend Existing Under Sidewalk Drain” shall include full compensation for furnishing all labor, material, tools, equipment and incidentals, and for doing all the work involved in relocating electrical line, as shown on the drawings, as specified in the Standard Specification and these technical specifications, and as directed by the Engineer.
C. The contract price paid per linear foot for “Install Landscape Irrigation Sleeve” shall include full compensation for furnishing all labor, material, tools, equipment and incidentals, and for doing all the work involved in installing landscape irrigation sleeve, as shown on the drawings, as specified in the Standard Specification and these technical specifications, and as directed by the Engineer.
D. The contract price paid per square foot for “Place Topsoil for Planter Areas” shall include full compensation for furnishing all labor, material, tools, equipment and incidentals, and for doing all the work involved in installing topsoil in planter areas, as shown on the drawings, as specified in the Standard Specification and these technical specifications, and as directed by the Engineer.
END OF SECTION
Section D
VFWD SECTION 02220 - TRENCH EXCAVATION AND BACKFILL
PART 1 GENERAL
1.01 SECTION INCLUDES
A. All operations necessary to excavate all earth, regardless of character and subsurface conditions, from the trench, or adjacent thereto, as shown on the Drawings and as specified, or as may be ordered by the Engineer.
B. All placement of stabilization, pipe bedding, trench backfill, and base materials.
C. The performance of all compaction and water removal operations.
D. Contractor's responsibilities.
E. Quality assurance.
F. Guarantees.
1.02 CONTRACTOR'S RESPONSIBILITIES
A. It is the intent of these Specifications to specify conduct of the Work in such manner as to cause no exposure to unsafe conditions during construction and to provide a trench that will properly support and protect the pipe.
B. Excavation for sewers and appurtenant structures shall be made only after the material to be used in the work is delivered to the job site. The City shall have the authority to reasonably limit the amount of trench to be opened or left open at any one time.
C. The Contractor shall obtain compaction of pipe bedding, pipe embedment material and trench backfill. The Contractor shall keep all streets clean and free of dust, mud or debris by providing cleanup and dust control as necessary.
D. If the Contractor does not properly clean up, (in the opinion of the Engineer or City) then the Engineer shall have the option of using outside equipment and labor to perform the Work and such costs will be withheld from the contract.
E. Stabilization material will be required only where soil conditions warrant and as directed by the Engineer.
F. No backfilling shall be done until the installation to be covered has been inspected and approved for covering. Compaction of backfill shall proceed Section D
immediately after backfilling, in appropriate layers.
G. During construction, heavy rains may be encountered causing wet backfill and other unsuitable working conditions. During these periods the Engineer shall have authority to shut down the Work to avoid poor working conditions, wet unsuitable backfill, unsafe conditions, etc. at no additional cost to the City.
1.03 QUALITY ASSURANCE
A. Qualifications of workmen: Provide sufficient skilled workmen and supervisors who shall be present at all times during execution of this portion of the Work and who shall be thoroughly familiar with the type of construction involved and the materials and techniques specified.
B. Codes and standards:
1. Wherever a test method is referenced in this Section it shall be made in accordance with the most current test methods in use by the California Department of Transportation (Caltrans) or ASTM Method as listed below:
Test Test Method
Relative Compaction CA #216
Wet Density ASTM # D-1557
Sand Equivalent CA #217
Sieve Analysis (Grading) CA #202
Percentage of Crushed Particles CA #205
Durability Index CA #229
2. Where reference is made to the State Standard Specifications, reference shall mean: State of California, Business and Transportation Agency, Department of Transportation (Caltrans), Standard Specifications, most recent edition, excluding measurement and payment Sections.
1.04 SUBMITTALS
A. The Contractor shall submit samples of all materials proposed for use as requested by the Engineer.
B. Prior to commencing any excavation, Contractor shall submit a trenching plan for approval by the Engineer.
C. Contractor shall submit material disposal plan including haul routes.
D. Contractor shall submit dewatering plan.
1.05 GUARANTEES
Section D
A. The Contractor shall guaranty his Work against settlement for a period of one year after the Notice of Completion has been filed and shall repair, at Contractor's expense, all damage caused by settlement within that time.
For the purpose of this Specification, settlement will be deemed to have occurred if the following conditions exist:
B. On paved roads and paved portions of the site, the depression of 1/4-inch below the average of the sides of the uncut portion will be deemed a settlement.
PART 2 PRODUCTS
2.01 EXCAVATION
A. The Contractor shall complete all excavation regardless of type, nature, or condition of the materials encountered. The Contractor shall make his own estimate of the kind and extent of the various materials to be excavated in order to accomplish the Work. Over excavation, if ordered by the Engineer, shall be paid for by force account in accordance with the General Provisions. Excess materials from the excavation shall become the property of the Contractor and shall be disposed of by him, at his expense.
B. All excess excavation materials including those from trenches shall be the property of the Contractor. None of the excavation material shall be disposed of on the work site. Prior to disposal of any excess material from the work site, the Contractor shall submit to the Engineer, written authorization of such disposal and entry permission signed by the owners of the disposal site. Contractor shall comply with all disposal regulations, such as City, County, and/or State permits and licenses, as may be required. See Section 7-1.13 or the Standard Specifications.
2.02 STABILIZATION MATERIAL
A. If ordered by the Engineer, stabilization material shall be placed in the trench below pipe subgrade. Stabilization material for pipe foundation shall be 3/4" crushed rock. Crushed rock shall conform to the material requirements as described in the State Standard Specs in section 68-1.025 PERMEABLE MATERIAL. Refer to Part 3 EXECUTION for requirements related to geotextile fabric wrap.
2.03 PIPE BEDDING AND BACKFILL
A. Type II Material. Type II material shall be used where required by these specifications. Type II material shall meet all of the quality requirements of Section 26-1.02 B for Class 2 aggregate base of the State Specifications.
B. Controlled Low Strength Material (CLSM). Controlled Low Strength Section D
Material (CLSM) shall be used where required by the specifications, including in the pipe zone for larger diameter flexible conduit as described in the specifications for Sanitary Sewer Piping and Storm Drain Piping.
CLSM shall be a hand-excavatable mixture of Portland cement, aggregates, fly ash, water mixed in accordance with ASTM C94. CLSM shall attain a 28-day strength between 50 and 150 psi. The 12-hour compressive strength shall be at least 20 psi.
Alternative to CLSM for deep sewers: Where CLSM is specified for use in the pipe zone of large diameter pipes, as described above, the following alternate materials may be allowed. Stabilization material, furnished and installed in accordance with these specifications, may be used in lieu of CLSM in the pipe zone. Stabilization material, used as bedding and/or backfill, shall be placed and compacted within an envelope of geotextile fabric as specified herein.
C. Native Material. Native material shall be select excavated material approved by the Engineer. It shall be free of rocks, debris, roots, hazardous materials and other deleterious items. Native material shall consist of materials removed from the uppermost 36-inches of excavations in unpaved areas.
2.04 UNSUITABLE MATERIAL
A. In advance of placing any sanitary sewers or storm drains, or construction of any appurtenant structures, existing material which in the opinion of the Engineer is unsuitable as a foundation, including but not limited to vegetable matter, garbage and junk piles either on the surface or buried shall be removed and disposed of and the over-excavation backfilled and compacted with a new foundation. In rock, or a mixture of rock and soil excavations, such material shall be excavated six inches (6”) below the bottom of the pipe and the over-excavation shall be filled to proper grade with properly compacted bedding material as specified in Sections 2.03 above.
B. In addition, any soil which cannot be compacted sufficiently to achieve the percentage of maximum density specified for the intended use shall be classed as unsuitable material.
C. The Contractor is responsible for disposing of all materials not re-used for this project at a suitable site obtained and paid for by the Contractor.
2.05 GEOTEXTILE FABRIC
A. The geotextile fabric shall be a nonwoven material consisting of polyester, nylon, and polypropylene filaments formed into a stable network. The fabric shall be permeable, not act as a wicking agent, be inert to commonly encountered chemicals, be rotproof and resistant to ultraviolet light. The Section D
fabric shall be installed with a 12-inch overlap.
The geotextile fabric shall also conform to the following physical properties:
Property Test value Test Method
Weight 5.4 oz/yd (min) ASTM D3776
Grab tensile strength 150 lb (min) ASTM D4632
Elongation at break 50% (max) ASTM D4633
Puncture strength 80 lb (min) ASTM D4833
Burst strength 300 psi (min) ASTM D3786
Apparent opening size #70 (max) ASTM D4751
Permitivity 1.0 sec-1 (min) ASTM D4491
UV resistance 70% (min) ASTM D4355
PART 3 EXECUTION
3.01 GENERAL
A. The Contractor shall do all excavation of whatever substance is encountered. The Contractor shall prevent surface water from entering the excavation.
B. Where it is necessary to construct temporary fences, gates or walkways, such temporary facilities shall be installed by the Contractor as required prior to commencement of any Work to keep traffic or pedestrians from entering the Work area. Facilities shall be replaced in original or better condition when no longer required.
C. In public street areas, excavation and pipe laying shall be coordinated so that a minimum of interference with public traffic will occur. All work in the City of Vallejo right-of-way shall be performed consistent with the City of Vallejo Regulations and Standard Specifications for Public Improvements.
D. Existing manholes that are removed shall be removed to a minimum of 6- inches below the bottom of the manhole base. The excavation shall then be backfilled to the level of the new manhole base or new pipe trench bottom with Type II material, compacted to a minimum of 90 percent.
3.02 WIDTH OF TRENCH
A. Safety is the Contractor’s responsibility. This responsibility shall include obtaining engineering, soils, geologic, and other information as necessary to assure a safe working environment.
B. Trenches and other excavations shall have full depth, vertical sides in all cases. Sloping excavation walls are not permitted. Widths of trenches and other excavations shall be held to the minimum practical dimensions to allow for adequate worker safety, protection of adjacent improvements, Section D
proper installation of improvements and proper backfilling and compaction, all within the limits shown on the drawings. Where shoring is required the trench width may be increased by the thickness of the sheeting, as long as loading does not exceed design values.
C. The Contractor is responsible for assuring that the shoring system and his operations do not disturb soil or pavement adjacent to the excavation areas.
Any cave-ins, pavement failures or other damage caused by the Contractor in areas adjacent to the excavations shall be immediately repaired by the Contractor at no additional cost to the City. In street areas, the minimum pavement repair section shall be the complete width of the trench. In case of such failures, the Engineer will determine the limits of all damage and specify the method(s) of repair.
3.03 PAVEMENT REMOVAL
A. Asphalt, concrete and armor coats on public streets shall be sawcut with a suitable tool before excavation. Cutting with a spade, jackhammer or grader-mounted wheel will not be allowed. Breaking of asphalt, concrete, or armor coats with excavation equipment will not be permitted.
B. All edges of asphalt concrete or armor coats shall be cut vertically, with a neat, square edge.
C. In all cases, existing asphalt paving or armor coating shall be saw cut out after trench backfill and just prior to final paving to a point at least 12 inches or more wider than each side of the trench line. Saw cuts shall parallel or be perpendicular to centerline of the trench.
D. Excess paving shall be disposed of in a legal manner at the Contractor's expense.
3.04 GRADE AND ALIGNMENT CONTROL
A. Contractor shall construct the trench to the line and grades as established in the Contract Documents, unless otherwise approved by the Engineer.
Proper allowance shall be made for pipe thickness, bedding material and stabilization material.
B. Any part of the trench over-excavated below required grade without the Engineer's approval shall be backfilled with stabilization material, as approved by the City, and compacted to a density equal to 90 percent of the relative density of undisturbed trench bottom at the Contractor's expense.
C. All pipe will be installed to grade and alignment established by an electronic, self-leveling, collimated laser beam which shall have good visibility and meet all Federal, State, County, and City requirements as to safety, operation, and field use. The laser beam shall have an off-grade warning Section D
system which shall operate until the instrument is corrected to grade by the self-leveling instrument. The level shall be calibrated and corrections in grade shall be made at the Contractor's expense, as directed by the City.
D. The pipe shall be accurately centered on the appropriate offset from stakes provided and shall be laid neat and straight to provide good hydraulic characteristics associated with the grade and pipe size specified.
E. No flat or reverse grades will be accepted.
3.05 REMOVAL OF WATER
A. The Contractor shall provide, install, and maintain at all times during construction, sufficient means and facilities with which to divert, remove, and properly dispose of all water from any source. The Contractor shall maintain all Work and excavations in a clean, dry, and safe condition.
B. Water from surface runoff shall be diverted as necessary to prevent accumulation of water on the site. Construct the necessary ditches and structures and take such precautions as are necessary to protect the Work and adjacent property.
C. Dewatering shall be accomplished by methods that will ensure a water free excavation and will preserve the final lines and grades of the bottom of the excavations. Should “pumping” of subgrade occur during compaction, the groundwater surface shall be lowered. Dewatering shall be accomplished in a manner that will prevent loss of fine material from the foundation. No additional cost will be allowed for dewatering.
D. Water disposal shall meet federal, state, and local requirements and as specified. Refer also to Section 02240 DEWATERING.
3.06 SHORING, SHEETING AND BRACING
A. See Section 02160 – SHORING AND TRENCH SAFETY. The Contractor shall furnish and install all shoring, sheeting and bracing required to support adjacent earth banks and structures for the protection and safety of all personnel working in the trench. All shoring, sheeting and bracing shall conform to the requirements of the State or local agents having jurisdiction over such matters. Remove shoring, sheeting and bracing in a manner that will protect the workmen and prevent caving of banks and damage to the pipe, grade, sidewall support, bedding compaction, backfill or adjacent structure and property.
3.07 PLACEMENT OF TRENCH STABILIZATION MATERIAL
A. Stabilization material shall be placed in lifts, not exceeding 6 inches, in loose thickness, and tamped to 90 percent relative compaction. Trench Section D
stabilization material shall be placed in an envelope of geotextile fabric.
After placement and compaction of the material, the fabric shall be enclosed to wrap the material. Where the edges, or sheets, of fabric are brought together to envolope the material, the adjoing edges of the fabric shall overlap by 18-inches.
B. If unstable trench sub-grade is encountered, the trench shall be over- excavated deeper, to a maximum of 12 inches below the required trench bottom, as directed by the geotechnical engineer. Trench stabilization material, and fabric wrap, shall be placed up to the bottom plane of the bedding material.
3.08 PIPE BEDDING
A. Bedding is defined as that material placed in the excavation between the trench subgrade and the bottom of the pipeline, manhole or other structure.
Bedding material shall be placed, compacted and trimmed to proper grade before placing the pipeline, manhole or structure. Where necessary, the bedding material shall be excavated to accommodate pipe bells and other irregularities.
B. Bedding material shall be placed in a single lift unless otherwise instructed by the Engineer. Bedding material shall be compacted to a minimum of 90 percent.
3.09 TRENCH BACKFILL
A. Backfill consists of all material placed in, or returned to the trench or excavation from the bottom of the pipe, manhole or other structure to the ground surface or the roadway base.
B. Initial backfill shall be that backfill placed on the bedding material, around the pipe or structure to a depth of 12-inches over the top of the pipe or 12- inches thick around the manhole or structure. compacted to 90 percent.
Compaction of initial backfill shall not begin until all initial backfill material has been placed to a depth of 12-inches above the pipe, manhole or structure. After compaction, a colored detectable metal foil core plastic tape, at least 6-inches in width, shall be placed on top of the initial backfill wherever sanitary sewer pipes are installed. The tape shall have printed on it the words “Caution: Sewer Line Buried Below.” The tape shall be utilized for all pipes (mains and laterals).
C. All backfill placed above the initial backfill is subsequent backfill.
Subsequent backfill shall consist of Type II material in all public streets, alleys and/or any other paved areas or traveled ways.
D. Subsequent backfill shall be placed in lifts not to exceed 8-inches. In public streets, alleys and/or any other paved areas or traveled ways, subsequent Section D
backfill within 30-inches of the ground surface shall be compacted to a minimum of 95 percent. Subsequent backfill shall be compacted to a minimum of 90 percent.
3.10 ROCK OR OTHER HARD MATERIAL EXCAVATION
A. Rock or other hard material excavation shall include removal and disposal of the following:
1. All boulders measuring 1/3 of a cubic yard or more in volume.
2. Concrete or masonry structures, riprap or rubble which have been abandoned.
3. Rock which exceeds medium rock hardness as defined in the “Subsurface Manual for Design and Construction of Foundations of Buildings.” 1976, published by the American Society of Civil Engineers.
B. Material meeting the criteria of the above referenced publication shall be excavated by mechanical means by the Contractor. Blasting will not be permitted.
C. Any voids created by the removal of rock or other hard material that extend beyond the trench or other excavation limits as shown on the drawings and specified herein shall be backfilled and compacted per the requirements of the typical trench sections shown on the drawings for normal trench backfill at that depth.
3.11 TRENCH DAM
A. The Contractor shall construct trench dams where directed by the Engineer.
Trench dams shall be constructed of Controlled Low Strength Material.
3.12 CLASS 2 AGGREGATE BASE
A. Class 2 aggregate base shall be compacted to 95 percent relative compaction, unless otherwise allowed in the project details or contract documents.
3.13 JETTING
A. No jetting or ponding of trenches will be allowed.
3.14 COMPACTION
A. Mechanical compaction shall be used for all backfill. All compaction shall be to the densities specified per District standard drawing. Compact subsequent backfill in lifts no thicker than 8 inches.
Section D
3.15 TESTING
A. Initial compaction testing will be the responsibility of the Engineer. However, the Contractor shall be responsible for all costs associated with retesting of areas which fail to meet the specified densities.
B. All costs due from the Contractor for retesting will be charged against the Contract and will be deducted from monies due the Contractor.
C. Relative compaction shall be to the densities specified per District standard drawing.
D. Testing will be in accordance with that mentioned in paragraph 1.03 of this section.
3.16 TEMPORARY PAVEMENT
A. A minimum of 8 inches of aggregate base and one inch of temporary asphalt concrete shall be placed in finished trenches at the end of each day unless steel traffic plates are used to cover trenches in paved roads. The temporary asphalt shall be placed within 1/4 inch of finished pavement grade. The Contractor shall maintain the temporary asphalt and replace any temporary asphalt as required by the engineer.
PART 4 MEASUREMENT AND PAYMENT
4.01 MEASUREMENT AND PAYMENT
A. Full compensation for trench excavation and backfill shall be considered as included in the prices paid for the various contract bid items and no additional compensation will be allowed therefor.
END OF SECTION
Section D
VFWD SECTION D.2650 - STORM DRAIN PIPING
PART 1 GENERAL
1.01 SCOPE OF WORK
A. This work includes installing storm drain catch basins, adjusting in place, installing storm drain pipe and connecting into storm drain structures, abandoning storm drain pipe in-place/removing existing storm drain pipes.
B. Reference is made to the State Standard Specifications, “Concrete Structures”, “Installation”, and Section 02727, ”STORM DRAIN INLETS”, Master Bid Document, the City Standard Specifications, and these Technical Specifications.
1.02 REFERENCES
A. The following is a list of standards that may be referenced in this Section and any supplemental Data Sheets:
1. American Society for Testing and Materials (ASTM):
a. C76, Specification for Reinforced Concrete Culvert, Storm Drain, and Sewer Pipe.
b. C150, Specification for Portland Cement.
c. C361, Specification for Reinforce Concrete Low-Head Pressure Pipe.
d. C507, Specification for Reinforced Concrete Arch Culvert, Storm Drain, and Sewer Pipe.
e. D412, Test Methods for Vulcanized Rubber and Thermoplastic Rubbers and Thermoplastic Elastomers - Tension.
f. D2240, Test Method for Rubber Property – Durometer Hardness. g. D2321, Practice for Underground Installation of Thermoplastic Pipe for Sewers and Other Gravity-Flow Applications.
1.03 SUBMITTALS
A. Submit in accordance with Section 0500, SUBMITTALS
B. Complete data on pipe, fittings, coatings, and manufacturer’s installation instructions
C. Certifications properly executed by the manufacturer shall be submitted to the Engineer showing compliance to the requirements of the Specifications. Test Data on tests performed shall be provided as requested by the Engineer.
D. Manufacturer’s design drawing indicating, at relative scale, concrete covers, reinforcement placements and joint assembly design. Submittal Section D
shall also include the design pipe size, D-load (test load expressed in pounds-force per linear foot per foot of diameter), cement type, concrete strength and steel areas.
E. The Contractor shall furnish the results of all tests as specified in ASTM C76 and as indicated herein.
F. A certified affidavit of compliance for all pipe and other products or materials furnished under this Section as specified in the reference standards.
1.04 FACTORY TESTING
A. The manufacturer shall perform all tests and submit the test results data and certification in compliance with the Standard Specifications for Public Works Construction (SSPWC) for RCP pipe and PVC (non pressure) pipe.
B. The Contractor shall comply with the requirements of Section 01400 – Quality Control.
1.05 DELIVERY, STORAGE, AND HANDLING
A. Deliver only materials that fully conform to these specifications or for which submittals have been provided to the Engineer and approved for use.
B. Store and handle materials to avoid damage. Replace any damaged materials. Remove damaged materials from the site.
PART 2 PRODUCTS
2.01 MAIN LINE PIPE AND FITTINGS
A. General:
1. Pipes used for point repairs shall conform or be compatible with the existing pipe.
2. For replacement pipelines installed between access points by open excavation, the minimum size of the replacement pipe shall be the largest of the following:
a. The ID of the existing pipe to be replaced.
b. The proposed ID, as directed by the Engineer, for pipes to be increased in size.
Section D
3. For new pipelines installed between access points, the following pipe shall be used.
a. Reinforced Concrete Pipe
b. PVC – non pressure pipe
c. Other pipe material approved by the District
4. The color of the pipe shall conform to the following:
a. Inside. The inner wall shall be white, light green, gray, light red (vitrified clay color), or natural. Unacceptable interior colors are black.
b. Outside. The outer wall shall be black, white, light green, gray, light red (vitrified clay color), or natural. Unacceptable exterior colors are blue, yellow, and light purple. Both the inside and outside may be the same or different color.
B. Reinforced Concrete Pipe (RCP)
1. Pipe wall thickness shall comply with SSPWC. In no case shall pipe be less than that specified under ASTM C76 provisions for Class III, Wall “B”, or “C.” Wall “A” shall not be accepted.
2. Minimum protective cover of concrete over the inner reinforcement cage shall be 1-1/4 inches.
3. Arch RCP shall be rated 1350D loading.
4. Circular RCP shall be rated for 1200D loading.
5. Materials shall comply with Section 6 of ASTM C76.
6. Cement used in the manufacture of reinforced concrete pipe shall be Type II in conformance with ASTM C150.
7. No admixture shall be used unless otherwise specified or accepted by the OWNER.
8. Rubber gaskets shall be neoprene and shall comply with the requirements of ASTM C361.
C. Polyvinyl Chloride (PVC) non-pressure pipe
1. Polyvinyl Chloride (PVC) pipe up to 36-inch diameter: PVC pipe shall have integral bell and spigot joints and shall be furnished in laying lengths Section D
of 13 feet, 14 feet or 20 feet. Pipe is to be made of PVC compounds that meet the requirements for cell classification as described in ASTM D- 1784. Pipe in this size range shall have a minimum pipe stiffness of 115 psi when measured at 5% deflection in accordance with ASTM Test Method D-2412. The gasketed joint shall comply with ASTM D3212.
Elastomeric sealing gaskets shall comply with ASTM F-477. a. PVC Pipe up to 15-inches diameter shall be manufactured in accordance with ASTM D-3034; SDR 26.
b. PVC Pipe larger than 15-inches diameter shall be manufactured in accordance with ASTM F-679.
c. An alternative pipe selection for this size range is AWWA C-905 (C.I.O.D.) with a minimum pipe stiffness of 129 psi when measured at 5% deflection, in accordance with ASTM Test Method D-2412.
2. Closed Profile-Wall Polyvinyl Chloride (PVC) pipe, 30-inch to 54-inch diameter. PVC gravity sewer pipe in this size range, that does not meet the requirements above, shall be closed profile-wall PVC pipe manufactured in accordance with ASTM F-1803. Pipe is to be made of PVC compounds that meet the requirements for cell classification as described in ASTM D-1784. Pipe shall be furnished in laying lengths of 13 feet or 20 feet. Pipe shall have a minimum pipe stiffness of 46 psi when measured at 5% deflection, in accordance with ASTM Test Method D-2412. The pipe is to be furnished with integral bell and spigot, gasketed joint and shall comply with ASTM D3212. Each spigot end shall have a rubber wedge resilient bevel design to prevent damaging pipe ends during installation. Elastomeric sealing gaskets shall comply with ASTM F-477.
D. Pipe Zone Backfill Material: Pipe zone materials shall conform to Section 02220, TRENCH EXCAVATION and BACKFILL.
1. For plastic pipe larger than 12-inches diameter, pipe zone material shall be CLSM in accordance with Section 02220-2.03B TRENCH BACKFILL, PIPE…BACKFILL, CLSM.
E. Trench Backfill Above Pipe Zone: Trench backfill materials above the pipe zone shall conform to Section 02220, TRENCH EXCAVATION and BACKFILL.
2.02 MARKING AT PLANT
A. Each pipe and fitting shall be marked at the plant. Marking shall include size or diameter and class of pipe or fittings, manufacturer’s identification, and date of manufacture, plus other information required for each type of pipe.
Section D
PART 3 EXECUTION
3.01 DISTRIBUTING MATERIALS
A. Distribute materials along the trench only as will be used each day, unless otherwise approved by the Engineer. Store materials in a manner that will not be a hazard to traffic or to the public in general, will not obstruct access to adjacent property, or will not obstruct other contractor's working in the area.
3.02 HANDLING AND TRANSPORTATION
A. During loading, transportation, unloading, storage, and laying, every precaution shall be taken to prevent damage to the pipe, linings, and coatings. Trucks, trailers, or railway cars used for transporting coated pipe shall be provided with bolsters between each layer of pipe curved to fit the outside of the pipe.
B. Lifting of pipe during unloading shall be done using two slings placed at the quarter points of the pipe sections. Pipe may be lifted into the trench using one sling near the center of the pipe, provided the pipe is guided to prevent uncontrolled swinging and no damage will result to the pipe or harm to the workmen. The slings shall bear uniformly against the pipe. When not being handled, the pipe shall be supported on timber cradles or on properly prepared ground, graded to eliminate all rock points and to provide uniform support along the full length. If any unit of pipe is, in the opinion of the Engineer, damaged beyond repair, it shall be removed from the site of the Work and replaced with another unit. Position slings away from joints.
C. Pipe and fittings shall not be stored on rocks or gravel, or other hard material that might damage the pipe or lining and coating. No pipe shall be allowed to rest on the bell end of the pipe or pipe joint. This shall include storage areas and along the pipe trench.
D. Heavy canvas or nylon slings of suitable strength shall be used for lifting and supporting materials; do not use chains or cables.
3.03 RUBBER GASKET STORAGE
A. Store all rubber gaskets in a cool, well-ventilated place and do not expose to the direct rays of the sun. Do not allow contact with oils, fuels, petroleum, or solvents.
3.04 PIPE PREPARATION AND HANDLING
A. Each pipe and fitting shall be carefully inspected before installation. The interior and exterior shall be inspected, and all damaged areas patched in the field with material equal to the original. Any pipe or coating system that Section D
is, in the opinion of the Engineer, damaged beyond repair, shall not be used and shall be removed from the site. Clean ends of pipe thoroughly. Remove foreign matter and dirt from inside of pipe and keep clean during and after installation.
B. Use proper implements, tools, and facilities for the safe and proper protection and installation of the pipe. Carefully handle pipe in such a manner as to avoid any physical damage to the pipe. Do not drop or dump pipe into trenches under any circumstances.
3.05 PREPARATION OF TRENCH
A. Line and Grade for Main:
1. For pipelines intended to be straight, do not deviate more than 1/2 inch from line or 1/4 inch from grade, provided that finished pipeline will present a uniform bore, and such variation does not result in a level or reverse sloping invert, or less than minimum slope. Measure for grade at the pipe invert, not at the top of the pipe.
2. Grade the bottom of the trench by hand to the line and grade to which the pipe is to be laid, with proper allowance for pipe thickness and pipe base.
Remove hard spots that would prevent a uniform thickness of bedding.
Before laying each section of the pipe, check the grade with a straightedge and correct any irregularities found. The trench bottom shall form a continuous and uniform bearing and support for the pipe barrel between bell holes.
3. Bedding material under the pipe shall be compacted in 8-inch maximum lifts to the required minimum compacted required in Section 02220, TRENCH EXCAVATION and BACKFILL. If, during pipe installation, a pipe section is found to be at an incorrect grade, the section shall be removed and the base regraded to the proper elevation.
B. Bell (Joint) Holes: At the location of each joint, dig bell (joint) holes of ample dimensions in the bottom of the trench and at the sides as required to permit the joint to be made properly, and to permit easy visual inspection of the entire joint and checking the gasket with a feeler gauge.
C. If controlled low strength material (CLSM), as directed by the Engineer, is allowed in the trench as fill, the pipe shall be supported in a manner that prevents moving or floating of the pipe during placement of the CLSM.
D. Removal of Water: The trench shall be kept dry until the pipe laying is completed and the pipe zone material is installed. Removal of water shall be in conformance with specifications in Section 02240, DEWATERING.
Section D
3.06 PREPARING PIPE FOR TRENCH
A. Inspect each pipe and fitting before the pipe and/or fitting is lowered into the trench.
B. Damaged portions of pipe, coating, or lining shall be cleaned and repaired by experienced personnel, so that the pipe is equal to the original.
Manufacturer's recommendations for repairs shall be followed.
C. Wipe the joints of pipe, fittings, and appurtenances clean of all dirt, grease, and foreign matter before the pipe is lowered into trench.
D. Plug or close off pipes that are stubbed off for access structures (such as manholes) for connection by others with temporary, watertight plugs.
3.07 LAYING PIPE
A. Pipe laying shall proceed upgrade, with spigot ends pointing in the direction of flow.
B. All pipe, fittings, and appurtenances shall be installed in accordance with the manufacturer's instructions and these Specifications.
C. No pipe shall be laid in water or when, in the opinion of the Engineer, trench conditions are unsuitable.
D. Where pipe is to be connected to an existing manhole, the existing pipe shall be chipped out of the manhole, with the opening large enough that the new pipe can be inserted into the manhole and grouted into place with a nonshrink grout. A standard or flexible joint shall be located no farther from the manhole than shown on the District’s Standard Drawings. When approved by the Engineer, the existing pipe may be cleanly to the distance shown in the District’s Standard Drawing, and the new pipe joined to the existing pipe with a flexible coupling.
E. Joining Pipe: Assemble joint in accordance with manufacturer's instructions, or as modified by these Specifications.
1. Bell and Spigot Joints:
a. Clean the bell of the previously laid pipe of all foreign material and apply a thin film of the specified lubricant to the entire surface of the bell ring.
b. Joint assembly design shall be Carnegie bell and spigot steel joint or reinforced concrete raised or flush bell concrete joint incorporating a fully retained single rubber gasket in accordance with ASTM C361 .
c. Joints shall be designed so as to be self-centering. Unless otherwise Section D
specified, joints in reinforced concrete pipe shall be of the tongue and groove mortar type of joint.
d. Lubricate the gasket and install it in the spigot groove. e. The gasket tension shall be uniform around the groove before placing the pipe in the trench.
f. Lower the pipe section to be laid into the trench until it is approximately in line with the previously laid pipe section and the spigot is centered in the bell.
g. Make assembly of the joint in accordance with the recommendations of the manufacturer of the type of joint used. Provide all special tools and appliances required for the jointing assembly.
h. The gasket position shall be checked with a feeler gauge, furnished by the pipe manufacturer, to assure proper seating.
2. Flexible Coupler:
a. Pipe Preparation: The ends of the pipe, where indicated, shall be prepared for flexible couplings. Plain ends for use with couplings shall be smooth and round for a distance of 12 inches from the ends of the pipe, with outside diameter not more than 1/64-inch smaller than the nominal outside diameter of the pipe.
F. Prevent foreign material from entering the pipe while it is being placed in the trench. Remove all foreign material from the pipe and spigot area before the next pipe is placed. If the pipe laying crew cannot put the pipe into the trench and in place without getting earth into the pipe, the Engineer may require that snugly fitted, tightly woven, canvas bags be placed over each end before lowering the pipe. The bags shall be left in place until the connection is to be made to the adjacent pipe. During laying operations, keep debris, tools, clothing, or other materials out of the pipe.
G. Take all precautions necessary to prevent the "uplift" or floating of the line prior to completion of backfilling operations.
H. Follow pipe laying operations closely with backfilling of the trenches with sufficient pipe zone material to prevent the pipe from moving. Place backfill carefully and simultaneously on both sides of the pipe to avoid displacement of the pipe and damage to the joints and coating.
3.08 PERMISSIBLE DEFLECTION AT JOINTS
A. Deflection of pipe joints is not permitted without prior written approval of the Engineer. Where it is approved by the Engineer to deflect pipe from a Section D
straight line, either in the vertical or horizontal plane, do not exceed 75 percent of the amount of deflection recommended by the pipe or coupling manufacturer and as reviewed by the Engineer.
3.09 PIPE ZONE MATERIAL
A. For rigid pipe materials such as RCP, particular attention must be given to the area of the pipe zone from the flow line to the centerline of the pipe to ensure that firm support is obtained to prevent any lateral movement of the pipe during the final backfilling of the pipe zone.
B. For plastic pipe materials such as PVC, firm support must be provided around the entire pipe out to the trench walls. See requirements for pipe zone material for larger diameter plastic pipe.
3.10 PIPELINE CLOSING
A. Take the necessary precautions required to prevent excavated or other foreign material from entering the pipe during the laying operation. At all times, when laying operations are not in progress, at the close of the day's Work, or whenever the workmen are absent from the job, close and block the open end of the last laid section of pipe with a watertight plug to prevent entry of foreign material or creep of the gasketed joints. End closure shall be sufficient to prevent trench water from entering pipe. Keep water out of the trench.
3.11 ABANDONING EXISTING PIPE
A. Pipe to be abandoned shall be as directed by the Engineer.
B. The entire length of the pipe to be abandoned shall be completely filled with grout or filling sand.
C. Grout and filling sand material shall be as specified in Section 03790, MISCELLANEOUS CONCRETE.
D. A gunite machine, or other approved equipment, shall be used to place the grout or blow the sand into the abandoned pipe.
E. The grout or sand shall be placed from each end and at such intermediate points as may be necessary to fill the entire pipe.
F. After filling the pipe, a two foot long concrete plug, as specified in Section 03790, MISCELLANEOUS CONCRETE, shall be installed at each end of the abandoned pipe and at any intermediate points as necessary.
G. Trench excavation and backfill shall conform to the applicable requirements of Section 02220, TRENCH EXCAVATION and BACKFILL.
Section D
H. Surface restoration shall conform to the applicable requirements of Section 02324 and 02775, SURFACE RESTORATION and PROPERTY RESTORATION, respectively.
3.12 PIPELINE TESTING
A. Unless otherwise specified each storm drain shall be required to satisfactorily pass the following acceptances tests in Section 2750 Acceptance Tests:
1. Cleaning
2. TV Inspection
3.13 REPAIR AND RETESTING
A. Sections of pipe not meeting the pipeline test requirements shall be removed and reconstructed, or replaced. Internal repair, by sealing or grouting of failed joints in the Contractor’s work is not allowed.
B. Following repairs, sections shall be retested as specified for pipeline testing.
3.14 Storm Drain CLEANING
A. Prior to final acceptance and final manhole-to-manhole inspection of the sewer system by Engineer, flush and clean all parts of the system. Remove all accumulated construction debris, rocks, gravel, sand, silt, and other foreign material from the sewer system at or near the closest downstream manhole. If necessary, use mechanical rodding or bucketing equipment.
The Contractor shall provide CCTV reports and videotape depicting the condition of the newly installed pipe.
B. Upon Engineer's final manhole-to-manhole inspection of the sewer system, if any foreign matter is still present in the system, reflush and clean the sections and portions of the lines as required.
PART 4 MEASUREMENT & PAYMENT
5.01 MEASUREMENT
A. Measurement of “Install 24-inch Storm Drain Pipe“ including connections to Storm Drain Structures as per VFWD standards, shall be measured by the linear foot (LF) of pipe installed.
5.02 PAYMENT
A. Payment for “Install 24-inch Storm Drain Pipe“ including Connections to Section D
Storm Drain Structures shall be made at the contract unit price per linear feet (LF) installed including connection to structures. The contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in installing 24-Inch Storm Drain Pipe, including cleanup, and other incidental work, as shown on the drawings, as specified in the Standard Specifications and these technical specifications, and as directed by the Engineer.
END OF SECTION
Section D
VFWD SECTION D.2726 - MANHOLE CONSTRUCTION
PART 1 GENERAL
1.01 RELATED SECTIONS
A. Section 02220 TRENCH EXCAVATION and BACKFILL.
B. Section 02750, ACCEPTANCE TESTS
1.02 REFERENCES
A. The following is a list of standards that may be referenced in this Section:
1. American Society for Testing and Materials (ASTM):
a. A36, Standard Specification for Carbon Structural Steel. b. A48, Standard Specification for Gray Iron Castings.
c. A123, Standard Specification for Zinc (Hot-Dip Galvanized) Coatings on Iron and Steel Products.
d. A167, Standard Specification for Stainless and Heat-Resisting Chromium-Nickel Steel Plate, Sheet, and Strip.
e. A536, Standard Specification for Ductile Iron Castings. f. A615/A615M, Standard Specification for Rail-Steel Deformed and Plain Bars for Concrete Reinforcement.
g. B139, Standard Specification for Phosphor Bronze Rod, Bar, and Shapes.
h. C14, Standard Specification for Concrete Sewer, Storm Drain, and Culvert Pipe.
i. C387, Standard Specification for Packaged, Dry, Combined Materials for Mortar and Concrete.
j. C478, Standard Specification for Precast Reinforced Concrete Manhole Sections.
k. C923, Standard Specification for Resilient Connectors Between Reinforced Concrete Manhole Structures, Pipes, and Laterals. l. D883, Definition of Terms Relating to Plastics.
m. D1248, Specification for Polyethylene Plastics Molding and Extrusions Materials.
n. F593, Standard Specification for Stainless Steel Bolts, Hex Cap Screws, and Studs.
o. F594, Standard Specification for Stainless Steel Nuts.
1.03 SUBMITTALS
A. Shop Drawings:
1. Cast-in-Place Manholes: Details of construction.
2. Precast Manholes: Details of construction.
3. Precast Base, Cones, and Top Slab Sections: Details of construction.
Section D
4. New Manholes on Existing Piping: Plans and schedule for diverting flow.
5. Design of manhole frame to structure seals.
6. Storm Water Treatment Structures: Submit detailed drawings for manufacture of each unit and engineering calculations verifying that each unit is appropriately sized for the intended flow and treatment capacity.
B. Quality Control Submittals:
1. Proposed curing method for cast-in-place concrete structures.
2. Precast Manhole Sections: Manufacturer's results of tests performed on representative sections to be furnished.
3. Contractor’s plan for diversion of flow during installation of manhole over existing piping.
PART 2 PRODUCTS
2.01 PRECAST MANHOLES
A. Riser Sections:
1. As shown in the Standard Drawings, Standard Manhole.
2. Fabricate in accordance with ASTM C478.
3. Precast sections shall meet the permeability requirements of ASTM C14.
4. Top and bottom shall be parallel.
5. Joints: Tongue-and-groove, or rubber gasket, bell and spigot.
B. Cone Sections:
1. As shown in the Standard Drawings Standard Manhole.
2. Same wall thickness and reinforcement as riser section.
3. Top and bottom shall be parallel.
C. Precast Base Sections and Base Slab:
1. Precast Base Sections: Base slab integral with sidewalls.
2. Fabricate in accordance with ASTM C478.
Section D
3. Precast Base slab and reinforcement as shown in the Standard Drawings, Standard Manhole.
D. Grade Rings:
1. Concrete grade rings; maximum 6 inches high.
2. Fabricate in accordance with ASTM C478.
E. Preformed Plastic Gaskets for tongue and groove joints (not required for rubber gasket joints). The quantity of sealing material shall be sufficient to satisfy the visual inspection requirements described in section 3.3D herein.
Approved manufacturers:
1. Hamilton Kent Manufacturing Co., Box 178, Kent, OH 44240; Kent-Seal No. 2.
2. K. T. Snyder Co., Inc., Central National Bank Bldg., Houston, TX 77002; Ram-Nek.
F. Source Quality Control:
1. All test specimens shall be mat tested and meet the permeability test requirements of ASTM C14.
2. Conduct tests at point of manufacture prior to delivery of any section.
3. Sections to be tested will be selected at random from stockpiled material to be supplied for the project.
2.02 CAST-IN-PLACE MANHOLES
A. Reinforcing Steel and Concrete: Furnish as specified in Section 03790, MISCELLANEOUS CONCRETE.
2.03 High density POLYETHYLENE (HDPE) MANHOLE
A. HDPE manholes shall be in accordance with ASTM-3350. HDPE Manholes shall be produced using polyethylene compounds conforming to the requirement of Type III Category 3, Class B, as defined and described in ASTM. Clean reworked material or reprocessed material may be used in the manufacture provided that the manhole components meet all of the requirements of the product specification.
B. Polyethylene manholes shall be produced in the rotational molding process.
The manhole will consist of an appropriate combination of base, elevation, and top section based on project requirements.
C. Interior access to all manholes shall be designed so that a portable ladder Section D
can be supported by the installed manhole.
D. The manhole shall be designed to accept and be compatible with cast iron frames and lids and concrete top block as shown in the District’s standard manhole detail.
E. Manhole segment joints shall be designed to function as a full tongue and groove with the groove portion no less than 2.75 inches in depth, with the capability to accommodate optional gaskets and/or sealing compounds recommended by the manufacturer.
2.04 MANHOLE FRAMES AND COVER
A. Size and Shape: As shown on the Standard Drawings, Standard Manhole Frame and Cover. Hinged standard manhole frames and covers as specified in sub-section 2.5 below are an approved alternative to the standard manhole frames and covers shown on the standard drawings and specified herein.
B. Castings:
1. Tough, close-grained gray iron, sound, smooth, clean, free from blisters, blowholes, shrinkage, cold shuts, and defects.
2. Cast Iron: ASTM A48 Class 30B.
3. Ductile Iron: ASTM A536, Grade 60-40-12.
4. Plane or grind bearing surfaces to ensure flat, true surfaces.
C. Cover: True and seat within ring at all points with the letters VFWD in 2-inch raised letters.
D. Where called in for in the Contract Documents, Watertight Pressure 24-inch Manhole Frames and Covers shall be ductile iron per ISO 1083, designed to withstand an H-20 traffic loading and pressure of 14-psi without leaking.
Pressure Cover shall close onto a flexible seating gasket and shall be PAMTIGHT as distributed by Certaineed/Saint Goban, or approved equal.
If integrally cast letters “VFWD” are not available, refer to section 02726-
2.5-C.
2.05 HINGED STANDARD MANHOLE FRAME AND COVER
A. Manhole cover shall open with a hinge and a 90-degree blocking system and shall close into a flexible seating gasket, and have automatic surge release capability, and shall be Rexus or Pamrex as distributed by Certainteed/Saint Goban, or approved equal.
Section D
B. Manhole Frames and covers shall be ductile iron per ISO 1083, or ISO 9000.
C. As an alternate to integrally cast letters that identify “VFWD,” the cover shall include a badge disk, approved by the manufacturer, that states “VFWD”.
Badge disk shall have embossed lettering over a UV baked enamel green finish on a 3/5-inch, or larger, diameter stainless steel disk. Badge disk shall be Envir-O-Mark as manufactured by Almetek or approved equal.
D. For Hinged Standard Manhole Frame and Cover with 36-inch opening, a factory installed gas strut for opening assist is required for manhole frames and covers to be used in storm drain systems. The gas assist strut is not allowed for 36-inch hinged covers to be used on sanitary sewers.
2.06 MORTAR
A. Standard premixed in accordance with ASTM C387, or proportion 1 part portland cement to 2 parts clean, well-graded sand that will pass a 1/8-inch screen.
B. Admixtures: May be included but do not exceed the following percentages of weight of cement.
1. Hydrated Lime: 10 percent.
2. Diatomaceous Earth or Other Inert Material: 5 percent.
C. Mix Consistency:
1. Tongue-and-Groove Type Joint: Such that mortar will readily adhere to pipe.
2. Mortar mixed for longer than 30 minutes shall not be used.
2.07 IMPORTED BASE ROCK
A. Furnish as specified for bedding material and pipe zone material in Section 02220, TRENCH EXCAVATION and BACKFILL
2.08 PIPE TO STRUCTURE CONNECTING GASKET/SLEEVE
A. Manufacturers:
1. “Kwik Seal” as manufactured by Press-Seal Gasket Corporation (press- seal.com)
2. Approved Equal
B. Gasket shall be polyisoprene or natural rubber meeting the requirements of Section D
ASTM C-923 and C-1478. Gaskets shall be either:
1. Factory installed at the time of manufacturer of the pre-cast section so that they are integral to the pipe opening, or
2. Placed around the installed pipe in the field and grouted into place within a cast, or core-drilled, opening in the structure.
C. For gaskets that are field installed, refer to sub-section 3.3-A-2-d Precast MH…Pipe Connection to Base for requirements for requirements to grout around the connecting sleeve.
2.09 MATERIALS FOR INTERIOR COATING OF sanitary sewer (SS) MANHOLES A. Where any SS manhole has a connecting pipe with a diameter larger than 12-inches, the interior of the manhole shall be coated with hydrogen sulfide (H2S) protective coating. Where required, H2S protection material shall be as specified in Section 02964-2.9 MANHOLE REHABILITATION, H2S PROTECTION MATERIALS.
B. Where H2S protective coating is not required, as described above, a water- proofing seal coat shall be applied to the interior concrete surface of the SS manhole. Water proofing seal coat shall be:
1. XYPEX Crystalline Waterproofing by Guaranteed Waterproofing and Construction
2. Brushbond, or Weatherguard P-20 or P-40 by Thoroc.
3. Res-X Sodium Silicate by Burke.
4. Approved equal.
2.10 DISTRICT STANDARD PRECAST STORM WATER TREATMENT STRUCTURE A. This specification shall apply to any SWTS to be owned and maintained by VFWD. Prior to ordering and manufacturing each SWTS, the Contractor shall submit detailed drawings for construction of each unit and engineering calculations verifying that each unit is appropriately sized for the intended flow and treatment capacity. The minimum treatment capacity shall be 2 CFS and the unit shall be large enough to accommodate the access openings as described below.
B. The Contractor shall provide and install a pre-cast storm water filtration treatment unit at the location shown on the drawings and in accordance with the notes, details and specifications in the contract documents.
C. The storm water filtration unit shall use a weir wall to route low and moderate Section D
flows into a vertical separation cylinder. The influent shall be filtered as it leaves the separation cylinder by passing through a screen of expanded metal grating at the circumference of the separation cylinder. Debris filtered out of the flow stream shall be collected in a circular sump below the separation cylinder. Treated water shall pass under an oil baffle within the SWTS before reentering the main pipe. Large flows may be allowed to bypass the filtration process by passing over the weir wall and continuing down the main pipe. The flow diversion and the SWTS shall be in accordance with one of the following two arrangements:
1. Offline SWTS unit is allowed for all pipe sizes and is required for inlet pipes larger than 24-inches in diameter: The offline unit will include a weir wall, inside of a diversion box, to route low and moderate flows into a SWTS.
2. Inline SWTS unit is allowed for inlet pipes 24-inches and smaller: The inline unit shall use a combination weir/diversion wall made of fiberglass that is incorporated into the SWTS.
D. Access for maintenance of the SWTS, and weir box if applicable, shall be by District standard manholes placed as follows:
1. In the top of the structure (SWTS or weir box) directly over the area just upstream of the diversion weir/wall. For inlet pipes larger than 24-inches, this manhole opening shall be a 36-inch frame and cover.
2. Where a diversion box is required, there shall be manhole access in the top of the weir box, downstream of the diversion wall. Regardless of the size of the connecting pipe, this manhole may be a 24-inch frame and cover.
3. Directly over, and concentric with, the separation cylinder. This manhole shall be 24-inch minimum, or larger as recommended by the manufacturer.
4. Outside of the separation chamber, upstream of the oil baffle. This manhole shall be 24-inch minimum, or larger as required by the manufacturer.
E. Unless otherwise approved by the District, components of the SWTS unit shall be made of the following materials:
1. Diversion wall within the weir box (off-line unit) shall be reinforced concrete structurally incorporated into the weir box.
2. Expanded metal grating and fastening hardware for separation screen shall be stainless steel.
Section D
3. Oil baffle shall be fiberglass.
4. Concrete and steel reinforcing for the diversion box and pre-cast units shall be in accordance with requirements of this specification section 2726 MANHOLE CONSTRUCTION.
5. Metal castings, frames and covers for each SWTS unit shall be in accordance with requirements of this specification section 2726 MANHOLE CONSTRUCTION.
6. The debris sump shall be pre-cast concrete and shall be concentric with, and approximately the same diameter as, the steel separation cylinder, such that debris can be removed from the sump by a sewage vacuum truck, without the need for a worker to enter the structure.
2.11 EXTERNAL CHIMENY SEAL
A. External Chimney Seal shall be only installed where required by the contract documents or directed by the District.
B. Gasket
1. Extrude or mold from a high-grade rubber compound.
2. Comply with material test requirements of ASTM C923.
3. Minimum thickness: 1-1/2 inch.
4. Minimum Unstretched Length: Sufficient to extend from manhole frame, across a maximum of 6 inches of extension rings, to the manhole cone section.
5. Fabricate bands for compressing sleeve against manhole from Type 316 stainless steel:
a. Channeled Sheet: Minimum 16-gauge, ASTM A167
b. Round: 5/16inch diameter, ASTM A240
C. Screws, Bolts, or Nuts: Stainless steel conforming to ASTM F593 and STM 594, Type 316.
D. Gasket shall be made only of materials that have been proven to be resistant to the following exposures and conditions:
1. Sanitary Sewage.
2. Corrosion or rotting under wet or dry conditions.
Section D
3. Gaseous environment in sanitary sewers and at road surfaces including common levels of ozone, carbon monoxide, and other trace gases at the sites of installation.
4. Biological environment in soils and sanitary sewers
5. Chemical attack by road salts, road oil, and common street spillages or solvents used in street construction or maintenance.
6. Temperature ranges, variations, and gradients in the area of construction.
7. Variations in moisture conditions and humidity
8. Fatigue failure caused by a minimum of 30 freeze-thaw cycles per year.
9. Vibrations due to traffic loadings.
10. Fatigue failure due to repeated variations of tensile, compressive and shear stresses, and repeated elongation and compression.
11. Any combination of the above.
E. Materials used shall be compatible with each other and with manhole materials.
F. Design gasket to meet the following requirements:
1. Continuously prevent leakage of water from outside the manhole into the manhole at the joints between the manhole frame and the cone section.
2. Seal shall remain flexible, allowing repeated vertical movements of frame from 0 to 2 inches or repeated horizontal movements of frame with respect to top of extension or cone from 0 to ½ inch due to pavement occurring simultaneously at rates not exceeding 1/10 inch per minute.
PART 3 EXECUTION
3.01 GENERAL
A. Remove and keep all water clear from the excavation during construction and testing operations.
B. Place a minimum of 6 inches of imported base rock on undisturbed earth; thoroughly compact with a mechanical vibrating or power tamper.
C. Manufacture and installation of pre-cast Storm Water Treatment Structures shall be in accordance with the recommendations of the manufacturer and in accordance with installation requirements of these specifications for construction of manholes.
Section D
3.02 EXCAVATION AND BACKFILL
A. As specified in Section 02220, TRENCH EXCAVATION and BACKFILL.
3.03 PRECAST MANHOLES
A. Concrete Base:
1. Cast-In-Place:
a. Vibrate to densify concrete and screed so first precast manhole section to be placed has a level, uniform bearing for full circumference.
b. To assure watertight seal between base and manhole wall, place first precast section of manhole in concrete base before concrete has set.
Otherwise seal as described in sub-section 3 SEALING…TO MANHOLE BASE, below.
c. Properly locate and plumb first section.
2. Precast:
a. Base Material:
b. Remove water from the excavation.
c. Place a minimum of 6 inches of imported base rock in conformance with Section 02220, TRENCH EXCAVATION and BACKFILL.
d. Thoroughly compact with a mechanical vibrating or power tamper. e. Properly locate, ensure firm bearing throughout, and plumb first section.
f. Set and level before joining pipe.
g. Pipe Connections to MH Base: If pipe to MH base connecting sleeve is field installed per subsection 2.8-B-2, the Contractor shall use waterproof, non-shrink grout to fill the space between the outside of the pipe and/or connecting gasket and the interior diameter of the cat or core-drilled pipe opening in the structure wall.
3. Sealing precast section to manhole base: Use one of, or a combination of, the following methods:
a. Mortar: Deposit sufficient mortar on the mating surface of the base to assure a watertight seal between base and manhole wall.
Section D
b. Preformed plastic gasket: Use a minimum of two courses of preformed sealer where the precast wall meets the manhole base. c. For cast-in-place base, set the first section before concrete base has completely cured as described in 1 above.
B. Sections:
1. Thoroughly clean ends of sections to be joined.
2. In accordance with the recommendation of the manufacturer of the preformed gasket, thoroughly prepare the joint with primer prior to placing preformed gasket.
C. Preformed Plastic Gaskets for manhole sections (required in lieu of rubber gasket joints):
1. Carefully inspect precast manhole sections and grade rings to be joined.
2. Do not use sections with chips or cracks in the tongue.
3. Use only pipe primer furnished by gasket manufacturer.
4. Install gasket material in accordance with manufacturer's instructions, and as specified herein.
5. The quantity and placement of the preformed gasket shall be such that the weight of the upper manhole section shall displace the gasket so that excess gasket material is visible on the inside and the outside of the manhole joint.
6. Remove excess gasket material by cutting with a blade from the inside and outside of each joint before finishing the joint with mortar.
D. Mortar Joints (not required for rubber gasket joints):
1. After manhole sections have been set on preformed gaskets, thoroughly wet joint with water prior to placing mortar. Place and work mortar into, and over, the seam of each joint from the interior and the exterior of the manhole.
2. Fill joint completely with mortar of proper consistency.
3. Trowel interior and exterior surfaces smooth.
4. Prevent mortar from drying out and curing too quickly by applying an approved curing compound or comparable approved method.
Section D
5. Do not use mortar mixed for longer than 30 minutes.
6. Chip out and replace cracked or defective mortar.
7. Completed Manholes shall be rigid and watertight.
E. Rubber Gasketed Joints: Install in accordance with manufacturer's instructions
F. Extensions/Grade Rings:
1. Provide on manholes in streets or other locations where a subsequent change in existing grade may be likely.
2. Install to height not exceeding 12 inches.
3. Lay grade rings in mortar, or preformed gaskets, with sides plumb and tops level.
4. Finish interior joint seams with mortar as specified for sections, and make watertight.
3.04 MANHOLE INVERT
A. Construct with smooth transitions to ensure an unobstructed flow through manhole. Remove sharp edges or rough sections that tend to obstruct flow.
B. Where full section of pipe is laid through manhole, break out top section as shown and cover exposed edge of pipe completely with mortar. Trowel mortar surfaces smooth.
3.05 CAST-IN-PLACE MANHOLE
A. Refer to Standard Drawings, Standard Manhole.
3.06 HDPE MANHOLE
A. As recommended by the manhole manufacturer.
B. Install only on private property.
3.07 GRADE ADJUSTMENTS
A. Adjust grade so that top of cover is at or above surrounding surface in accordance with Manhole Frames and Covers below.
B. Use grade rings to raise frame and cover.
C. Extensions: Limited to maximum height of 12 inches.
Section D
D. If manhole is brick, remove the existing frame, adjust to grade with concrete adjustment ring set in a bed of mortar on top of the existing brick chimney.
Anchor manhole frame to adjusting ring with a 1/2-inch minimum, Type 304 stainless steel anchors. Apply concrete fillet over grade ring and existing manhole chimney around exterior perimeter of manhole to secure in place.
E. If manhole is concrete, remove the existing frame, adjust to grade with concrete adjusting ring set in a bed of bitumastic sealant, and anchor the frame through the adjusting ring to the existing concrete chimney using 1/2-inch minimum, Type 304 stainless steel anchors.
3.08 MANHOLE FRAMES AND COVERS
A. Set frames in concrete top block with concrete carried over flange as shown in Standard Drawings, Standard Manhole.
B. Set frames on manholes in preformed plastic gasket or mortar bed so that the space between the top of the manhole masonry and the bottom flanges of frame will be completely filled and made watertight.
C. Unless otherwise shown or directed:
1. In paved areas, set top of cover flush with surface of adjoining pavement as shown on Standard Drawings, Standard Manhole.
2. In unpaved areas (non-traffic areas), set top of cover 1-inch above the adjoining ground surface unless otherwise directed by the Engineer.
D. At locations shown, install exterior manhole frame to structure seals in accordance with manufacturer's instructions.
3.09 PRESSURE MANHOLES
A. Install frame fasteners at location shown
3.10 MANHOLE PIPING
A. Drop Assembly:
1. As shown on Standard Drawing for Drop Type Manhole Installation.
2. Extend pipe from the double tee to a flexible joint at the exterior face of the concrete encasement. Install a second flexible joint upstream between 1 and 2 feet from the joint at the exterior face of the concrete encasement.
3. Support lower drop elbow with concrete monolithically-placed with manhole base.
Section D
B. Flexible Joints:
1. Provide as shown in Standard Drawings.
C. Stubouts For Future Connections:
1. Provide same type and class of pipe as specified for use in service connection, lateral, main, or trunk sewer construction. Where there are two different classes of pipe at manhole, use higher strength pipe.
2. Grout pipe in precast walls or manhole base to provide watertight seal or use flexible joints as specified herein.
3. Maximum Length: 1-1/2 feet outside manhole wall.
4. Construct invert channels as shown. Unless otherwise approved by Engineer, set the in-and-out elevations of the incoming and outgoing sewer pipe as specified in the VFWD engineering design standards and policies.
5. Test Plugs:
a. Install rubber-gasketed plugs in end of stubouts with gasket joints similar to sewer pipe being used.
b. Plugs shall withstand internal or external pressures without leakage. c. Adequately brace plugs against all hydrostatic or air test pressures.
D. Permanent Plugs: Clean interior contact surfaces of pipes to be cut off or abandoned as shown, and construct plug as follows:
1. Pipe 18 Inches or Less in Diameter: Concrete plug in end, minimum 8 inches in length.
2. Pipe 21 Inches and Larger:
a. Construct plugs of common brick, concrete block, or concrete. b. Plaster exposed face of block or brick plugs with mortar.
3. Plugs shall be watertight and capable of withstanding internal and external pressures without leakage.
3.11 NEW MANHOLES ON EXISTING PIPING
A. Maintain flow through existing pipelines at all times.
Section D
B. Plastic Pipe:
1. Use solvent recommended by pipe manufacturer to slightly soften the pipe wall.
2. Apply a dense coating of clean mortar sand over all plastic surface area that will be in contact with concrete.
3. Allow clean mortar sand to dry completely prior to placing concrete.
C. Concrete Pipe: Apply a bonding agent on all surfaces to be in contact with concrete.
D. Construct base under existing piping.
E. Construct manhole as specified.
F. Break out existing pipe within new manhole, cover edges with mortar, and trowel smooth.
G. Protect new concrete and mortar work for 7 days after placing concrete.
3.12 REMOVAL OF EXISTING MANHOLES
A. Excavate and expose existing manhole for demolition.
B. Disconnect existing pipes and services.
C. Remove and properly dispose of all sections, base slab, and pipe.
D. Dispose of damaged frame and cover to site designated by the Engineer.
E. Use frames and covers in good condition for replacement manholes.
F. Dispose of all material removed.
G. Backfill in accordance to Section 02220, Trench Excavation and Backfill
3.13 INTERIOR COATING OF CONCRETE MANHOLES
A. H2S Protective Coating: Each manhole shall satisfactorily pass the required acceptance testing (hydrostatic, vacuum, etc.) prior to the application of H2S protective coating. Depending on the size of the connecting pipes (refer to Section 2.9, above), the interior of each manhole shall be coated with H2S Protection materials in accordance with the recommendations of the manufacturer and Section 02964 MANHOLE REHABILITATION, herein. The Contractor shall provide written documentation from the material manufacturer that the (sub)-contractor is a certified applicator permitted to evaluate surface preparation, mix, use and Section D
apply the coating material system.
B. Water-proofing Seal: For manholes where H2S protective coating is not required, the application rate for waterproofing seal shall be in accordance with the recommendations of the manufacturer.
3.14 TESTING
A. Hydrostatic or Vacuum or Visual Testing shall be conducted on sanitary sewer manholes as follows:
1. All newly installed manholes shall be vacuum tested after construction and prior to coating, or lining of the interior.
2. Unless specified in the project specific contract documents, rehabilitated manholes are not required to be tested by vacuum or hydrostatic test. a. Rehabilitated manholes shall be tested by visual observation for leakage and as required in specification section 02964-3 MANHOLE REHABILITATION, EXECUTION.
B. Hydrostatic testing procedure shall be conducted as follows:
1. Plug inlets and outlets and fill manhole with water.
2. Manhole shall be filled for a minimum of 20 minutes prior to the start of testing. Manhole may be filled up to 24 hours prior to time of testing, if desired, to permit normal absorption into pipe and structure walls to take place.
3. For the start of the test the water surface shall be at a level within six inches of the rim of the MH, or to a height determined by the Engineer.
Measure the amount of water that has leaked out of the manhole over a 30 minute test period. Leakage in each manhole shall not exceed
1.2 gallon per foot of head above the invert over a 30 minute period. The Vallejo Sanitation Flood Control District inspector shall observe the test during the test period and shall conduct a visual observation for leakage of the manhole as the manhole is being drained after the test period.
4. The measured leakage from the MH shall be less than the maximum allowed leakage as described above. There shall be no visible leakage into the MH while it is being drained at the end of the test.
5. The contractor shall repair any manhole that does not meet the leakage test requirements and shall repair any manhole that shows any leakage during visual inspection.
6. For each manhole requiring additional repair, the contractor shall retest the manhole after the repair is complete.
Section D
C. Vacuum Testing shall be conducted as follows:
1. All incoming and outgoing sewer and service lines shall be plugged, the plugs restrained, and the vacuum tester head placed on the manhole frame and sealed.
2. Attach vacuum pump to plug and apply 28 kPa (4 psi, or 8.14 inches of mercury) vacuum. Allow vacuum to stabilize for 1 minute before beginning test. The vacuum pump shall have a regulatory valve such that not more than 70 kPa (10 psi, or 20.3 inches of mercury) can be applied during the test.
3. The specified test period for four foot diameter manholes is as follows:
Manhole
Depth
(Meters)
Manhole
Depth
(Feet)
Time Period
(Minutes)
0.0 – 1.5 0.0 –5.0 4.0
1.5 – 3.0 5.0 – 10.0 4.5
3.0 – 4.5 10.0 – 15.0 5.0
> 4.5 > 15.0 5.5
For manholes that are five foot or larger in diameter, the time period shall be extended by one minute.
4. Manhole is required to maintain a vacuum such that no greater than 3.4 kPa (0.5 psi, 1-inch of mercury) vacuum is lost during the specified test period.
5. Manholes that fail the test shall be reworked and retested at no additional cost to Owner.
PART 4 PART 4 MEASUREMENT AND PAYMENT
4.01 MEASUREMENT
A. “Remove Existing Drain Inlet and Replace with Manhole” Measurement will be based on removing the existing storm drain inlet and installing a new manhole including but not limited to all labor, materials, tools, and equipment including compaction, control of grades, control of groundwater, plugs as required, all necessary testing, temporary paving or trench plating, Section D
pavement restoration, and any other requirements, and all other related work as described in the Contract Documents.
B.“Remove and Replace Rodding Inlet with Manhole” Measurement will be based on removing the existing rodding inlet and installing a new manhole including but not limited to all labor, materials, tools, and equipment including compaction, control of grades, control of groundwater, plugs as required, all necessary testing, temporary paving or trench plating, pavement restoration, and any other requirements, and all other related work as described in the Contract Documents.
4.02 PAYMENT
A. “Remove Existing Drain Inlet and Replace with Manhole” Payment will be made at the unit bid prices per each (EA) in accordance with the pay item named in the Bid Schedule which price shall constitute full compensation for all such work as required per the Contract Documents and Measurement Section.
B. “Remove Existing Drain Inlet and Replace with Manhole” Payment will be made at the unit bid prices per each (EA) in accordance with the pay item named in the Bid Schedule which price shall constitute full compensation for all such work as required per the Contract Documents and Measurement Section.
END OF SECTION
Section D
VFWD SECTION D.2727 - STORM DRAIN INLET
PART 1 GENERAL
1.01 SECTION INCLUDES
A. Inlet for storm drainage.
B. Adjustment of storm drain inlet.
C. Connection to storm drain inlet.
D. Removal of storm drain inlet.
E. Color Concrete on visible surface
1.02 DESCRIPTION OF WORK
A. The work includes furnishing and constructing storm drain curb inlet structures with frames and grates and removing existing storm drain curb inlets.
B. Reference is made to the State Standard Specifications, Section 51, “Concrete Structures”, Section 70-1.03, “Installation”, and Part 1, Section 02726,”Manhole Construction” of the Vallejo Sanitation and Flood Control District (VFWD), Master Bid Document, the City Standard Specifications, and these Technical Specifications.
1.03 SUBMITTALS
A. Shop drawings showing compliance with this Specification.
B. Shop drawing schedule of new inlet showing total depth, relative elevations of all connecting storm drain lines, all drops, and orientation of connecting lines.
C. Catalog cuts of iron castings, seals, and connection gaskets.
D. Upon requests, the Contractor will provide Material Certifications to the Engineer.
E. Substitutions
F. Submit in accordance with Part 1.03, Section 01300 of VFWD.
G. Submit Color concrete sample for concrete contiguous with colored sidewalk.
1.04 DELIVERY, STORAGE, AND HANDLING
A. Deliver only materials that fully conform to these specifications or for which submittals have been provided to the Engineer and approved for use.
Section D
B. Store and handle materials to avoid damage. Replace any damaged materials.
Remove damaged materials from the site.
1.05 SCHEDULING AND CONFLICTS
A. Construction Sequence:
B. Attend a preconstruction meeting if required by the Engineer.
C. Submit plan for construction sequence and schedule prior to commencing construction.
D. Conflict Avoidance:
E. Expose possible conflicts in advance of construction, such as utility lines and drainage structures. Verify elevations and locations of each and verify clearance for proposed construction.
F. Complete elements of the work that can affect line and grade in advance of other open cut construction unless noted on the drawings.
G. Notify the Engineer of conflicts discovered or changes needed to accommodate unknown or changed conditions.
PART 2 PRODUCTS
2.01 INLET REQUIREMENTS
A. Inlets shall conform to the details on the drawings
B. Concrete that is visible on the surface of the structure shall be the same color as the colored concrete sidewalk.
PART 3 EXECUTION
3.01 Inlet installation – see details on the drawings VFWD standard specs
3.02 Subgrade Preparation:
A. Class 2 Aggregate Base; Machine compact to 95 percent of relative compaction and hand grade to accurate elevation as directed by the Engineer.
B. Unstable soil: Install stabilization material as directed by the Engineer.
3.03 Concrete Inlet Base Slab and Precast Base (Riser):
A. Install Class 2 AB as required by Standard Detail Drawings.
Section D
B. Form sloped concrete base slab in field; assure proper vertical and horizontal alignment of precast base section.
C. Install additional riser section as required. Seal all joints.
D. Repair any honeycomb areas or damaged areas.
E. Compact backfill up to connecting pipes.
F. Connect and bed pipes per Section 02650, “Storm Drain Piping”, Grout inside riser joint.
G. Install inlet invert. Construct with smooth transition to ensure an unobstructed flow through inlet. Remove sharp edges or rough sections that tend to obstruct flow.
H. Install inlet top and adjustment rings per Standard Detail Drawings.
I. Install inlet top casting. Adjust accurately to proper line and grade. Backfill and compact (Refer to VFWD Standards Section 02220, “Trench Excavation and Backfill”). Use extra care to assure proper and uniform compaction of backfill around structure.
J. Install Anchoring Castings per Standard Detail Drawings: All castings not encased in concrete shall be bolted down.
K. Removal of existing inlet, fill and compact voids to 95% compaction with engineered fill in 6” max lifts.
L. Excavate and expose existing inlet.
M. Disconnect existing pipe and services.
N. Remove and properly dispose of all sections, base slab, and pipe.
O. Dispose frame, grate, casting and appurtenances.
P. Dispose of all material removed. Dispose of materials in accordance with the provisions in Section 7, "Disposal of Material Outside the Highway Right of Way," of the State Standard Specifications.
Q. Backfill in accordance to VFWD Standards Section 02220, “Trench Excavation and Backfill”.
3.04 Temporary watertight plug requirement:
A. During the periods of rainy seasons or when occurrences of surface flow into the Contractor’s storm drain work, plug or close off pipe section that are Section D
stubbed off for a storm drain manhole or catch basin connection with temporary, watertight plugs.
B. Remove temporary, watertight plugs from pipe sections after rainy seasons, when surface flow is diverted away from or no longer running into the Contractor’s storm drain work, or when storm drain work is complete.
C. Dispose of materials in accordance with the provisions in Section 7, "Disposal of Material Outside the Highway Right of Way," of the State Standard Specifications.
D. Removal of water – it will be considered incidental and required for all storm drain inlet related work as needed in compliance with Section 02240, “Dewatering”, of VFWD.
E. Shoring and trench safety – it will be considered incidental and required for all storm drain manhole related work as needed in compliance with Section 02160, “Shoring and Trench Safety”, of VFWD.
F. Trench excavation and backfill - It will be considered incidental and is required for all storm drain inlet related work in compliance with Section 02220, “Trench Excavation and Backfill”, of VFWD.
PART 4 MEASUREMENT AND PAYMENT
4.01 MEASUREMENT
A. Measurement of “Furnish and Install Storm Drain Inlet Type A” as per VFWD standards, shall be measured by the each (EA) of the structure installed.
B. Measurement of “Furnish and Install Storm Drain Inlet Type B” as per VFWD standards, shall be measured by the each (EA) of the structure installed.
4.02 PAYMENT
A. Payment for “Install Storm Drain Inlet Type A” shall be made at the contract unit price per each (EA) furnish and installed. The contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in installing Storm Drain Inlet Type A, including cleanup, and other incidental work, as shown on the drawings, as specified in the Standard Specifications and these technical specifications, and as directed by the Engineer.
B. Payment for “Install Storm Drain Inlet Type B” shall be made at the contract unit price per each (EA) furnish and installed. The contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in installing Section D
Storm Drain Inlet Type B, including cleanup, and other incidental work, as shown on the drawings, as specified in the Standard Specifications and these technical specifications, and as directed by the Engineer.
END OF SECTION
Mare Island Strait
NapaRiver
LVM1OF SHEETSDRAWING FILE #SHEETSCALEDATECITY PROJECT #APPROVED:ONDATEMARKINIT.
DRAWN BYCITY OF VALLEJOPUBLIC WORKS DEPARTMENT MAINTENANCE DIVISION 1PWC1092AS SHOWNLOCATION AND VICINITY MAPPROJECT LOCATION MAP
CITY OF VALLEJO, CALIFORNIAPLANS FOR
VICINITY MAP
GEORGIA ST - ROLLINGWOOD DR TO COLUMBUS PKWYPAVEMENT REHABILITATION PROJECT
PROJECTLOCATION
08/25/2023
PUBLIC WORKS DEPARTMENT
FL
GEORGIA ST - ROLLINGWOOD DR TO COLUMBUS PKWYPAVEMENT REHABILITATION PROJECT NGEORGIA ST (BETWEEN ROLLINGWOOD DR & COLUMBUS PKWY)Scale: 1" = 300'ROLLINGWOOD DRLOCKWOOD DRKEATS DRGEORGIA STCORKWOOD STAUDEN ST Mare Island Strait
NapaRiver
LVM1OF SHEETSDRAWING FILE #SHEETSCALEDATECITY PROJECT #APPROVED:ONDATEMARKINIT.
DRAWN BYCITY OF VALLEJOPUBLIC WORKS DEPARTMENT MAINTENANCE DIVISION 1PWC1092AS SHOWNLOCATION AND VICINITY MAPPROJECT LOCATION MAP
CITY OF VALLEJO, CALIFORNIAPLANS FOR
VICINITY MAP
TUOLUMNE ST - TENNESSEE ST TO FLORIDA STPAVEMENT REHABILITATION PROJECT
PROJECTLOCATION
08/25/2023
PUBLIC WORKS DEPARTMENT
FL
TUOLUMNE ST - TENNESSEE ST TO FLORIDA STPAVEMENT REHABILITATION PROJECTNTUOLUMNE ST (BETWEEN TENNESSEE ST & FLORIDA ST)Scale: 1" = 300' TENNESSEE STALABAMA STLOUISIANA STLOUISIANA STOHIO STSPRINGS RDL. ELLENBURG STFLORIDA STTUOLUMNE ST CONSENT CALENDAR 8.D.
DATE: December 19, 2023
TO: Mayor and Members of the City Council
FROM: Alicia Jones, Housing Director
Chari Francisco, Administrative Manager
SUBJECT: ADOPT A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIPS PROGRAM FUNDING PROCESS AND CRITERIA FOR FISCAL YEAR 2024-25
RECOMMENDATION
Adopt the enclosed Resolution approving a funding process and criteria for the Community Development Block Grant (CDBG) Program and HOME Investment Partnerships (HOME) Program for Fiscal Year (FY) 2024-25 (July 1, 2024 through June 30, 2025).
REASONS FOR RECOMMENDATION
The City has received annual allocations of CDBG Program and HOME Program funding from the U. S.
Department of Housing and Urban Development (HUD) since 1974 and 1990, respectively. These funds help the City to address its affordable housing and community development needs. In recent years, the Housing and Community Development Commission has recommended, and the City Council has adopted, a funding process and criteria for determining CDBG Program and HOME Program projects and activities on an annual basis.
BACKGROUND AND DISCUSSION
This agenda item represents the beginning of the process to determine the allocation of FY 2024-25 CDBG Program and HOME Program funds for projects and activities, as part of implementing the City's 2024-25 fiscal year, which begins on July 1, 2024. On December 7, 2023, the Housing and Community Development Commission (HCDC), in its regular meeting, approved unanimously a resolution approving the funding process and criteria outlined below. To this end, the HCDC and staff propose that the City Council consider, and then approve, the funding process and criteria.
CDBG Program funds may be used for projects such as affordable housing, housing and neighborhood preservation and revitalization, completing public improvements in target area neighborhoods, establishing and improving public facilities that will primarily benefit very low and low-income persons, the installation of curb ramps City-wide, social services, and economic development.
HOME Program funds may be used only to support permanent affordable housing. Eligible HOME Program activities include such things as the acquisition, construction, and preservation of affordable housing; mortgage assistance; housing rehabilitation; and tenant-based rental assistance. The HOME Program encourages public-private partnerships in the delivery of affordable housing.
Availability of Funds
In FY 2023-24, the current fiscal year, the City has allocated $1,040,447 in CDBG Program funds. Of this amount, $5,000 is revenue (program income) that the City anticipates it will receive in FY 2023-24, primarily from principal and interest housing loan repayments. The balance of $1,035,447 is new grant funds (also
Date: December 19, 2023
Subject: ADOPT A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIPS PROGRAM
FUNDING PROCESS AND CRITERIA FOR FISCAL YEAR 2024-25
known as "Entitlement" funds), the City has been awarded directly from HUD.
The City also received $561,954 in new HOME Program funds from HUD in FY 2023-24, and the City estimates that it will additionally receive $100,000 in HOME program income, also from housing loan repayments, for a total of $661,954. At least fifteen percent of the City's annual HOME Program grant received directly from HUD must be allocated to a qualified Community Housing Development Organization, (CHDO). A CHDO is a non-profit affordable housing developer whose primary purpose is the development and management of housing. In recent years, the City has determined that Community Housing Development Corporation (CHDC), and Eden Housing, Inc., are qualified CHDOs. The continued eligibility of CHDOs must be documented and certified by the City on an annual basis.
The exact CDBG Program and HOME Program funding amounts for FY 2024-25 are unknown at this time. However, in order to adhere to the City's typical timeline and complete a funding process by HUD's annual deadline for the City of May 15th, the HCDC and staff recommend the City proceed on the assumption that it may receive approximately the same amount in CDBG Program and HOME Program funds in FY 2024- 25 as it did in FY 2023-24.
High Priority Needs
The Consolidated Plan is a five-year planning document required by HUD in order for the City to receive certain federal affordable housing and community development funds. It documents, in detail, affordable housing and community development (non-housing) needs in Vallejo. The Plan contains data on the characteristics of the housing market and the existing housing stock, an assessment of affordable housing needs, and the resources expected to be available to address those needs. The City's current Consolidated Plan was approved by the City Council on July 21, 2020. The Plan includes the period beginning July 1, 2020 and ending June 30, 2025.
The current Consolidated Plan has established the following groups as most in need of assistance, in this order of priority:
1. very low and low-income renters;
2. homeless persons;
3. very low and low-income first-time homebuyers; and
4. persons who are not homeless, but have special needs, including persons living with HIV/AIDS, severe mental illness, and substance abuse addictions.
Ongoing community development needs documented in the Consolidated Plan include:
1. comprehensive, health and safety public improvements in the five CDBG Program neighborhood target areas. The City's CDBG Program target areas are: Central City, Country Club Crest, Eastern City, South Vallejo, and Vallejo Heights;
2. the installation of curb ramps, City-wide; and
3. providing social (public) services to very low and low-income persons to meet their basic human needs.
The Plan also contains quantifiable goals and objectives in the areas of housing, and targeted expenditures for the installation of public improvements, establishing and improving public facilities, and providing social services.
Date: December 19, 2023
Subject: ADOPT A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIPS PROGRAM
FUNDING PROCESS AND CRITERIA FOR FISCAL YEAR 2024-25
Economic development is an eligible CDBG Program activity; however, it is not identified as a priority need in the current Consolidated Plan.
Housing Activities (CDBG and HOME) - The Consolidated Plan documents a need for the development of affordable rental and ownership housing; supportive services for persons with special needs; tenant-based rental assistance; and services appropriate to address the needs of the unsheltered and chronically unhoused population in the community. The HCDC and staff recommend that the City accept proposals from non-profit affordable housing developers to receive CDBG Program and HOME Program funds in FY 2024-25, in order to develop rental and owner-occupied affordable housing.
CHDO (HOME) - Due to the ongoing unmet affordable housing needs in the community, the HCDC and staff recommend that the City accept proposals from qualified CHDOs (also a HUD requirement), to receive HOME Program funds in FY 2024-25, in order to develop rental and owner-occupied affordable housing.
Public and Facility Improvements (CDBG) - The City has allocated CDBG Program funds in recent years for the establishment and rehabilitation of public facilities, e. g., the Homeless Navigation Center. The HCDC and staff recommend that the City accept FY 2024-25 public facility proposals from non-profit, social service organizations.
Public (Social) Services (CDBG) - According to HUD guidelines, the City may allocate a maximum of fifteen percent of its CDBG Program funds each year to public service activities, represented by fifteen percent of the FY 2024-25 CDBG Program Entitlement and the amount received in prior year (FY 2023-24) CDBG program income, combined. In FY 2023-24, the City has allocated $100,000 in CDBG Program funds to three eligible social service agencies.
The social service agencies receiving FY 2023-24 CDBG Program funds serve very low and low-income residents of the community. These organizations are: Community Housing Development Corporation, Fair Housing Advocates of Northern California, and Faith Food Fridays. Receiving these funds enables these organizations to leverage other funding sources. The HCDC and staff recommends that the City accept FY 2024-25 applications from social service agencies.
Staff estimates that there will be up to approximately $150,000 available to allocate to social service programs in FY 2023-24. The HCDC and staff further recommend that the minimum funding allocation to each social service activity be $20,000, and that there be no maximum allocation. Staff believes that with limited funding, and numerous regulations mandated by HUD, it is not cost-effective for the City to allocate less than $20,000 per social service program, and still meet the administrative requirements of the program successfully. In some cases, the HCDC and the City Council may wish to allocate more than $20,000 to a program.
HOME Program funds may not be allocated to provide public service activities.
Program Administration (CDBG and HOME) - HUD regulations allow the City to allocate up to twenty percent of CDBG Program funds and ten percent of HOME Program funds (Entitlement grant plus current year program income), respectively, each fiscal year to program administration costs. These funds are used for general management including salaries and benefits and administrative costs, oversight, and coordination of these programs by staff.
Staff anticipates the City will need to allocate the full amount allowed in this category in FY 2024-25 in order to administer these programs effectively, and to ensure that program requirements are met.
Date: December 19, 2023
Subject: ADOPT A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIPS PROGRAM
FUNDING PROCESS AND CRITERIA FOR FISCAL YEAR 2024-25
Proposed Process for Requesting CDBG Program and HOME Program Funds by Non-Profit Housing and Social Service Agencies:
Housing Agencies (CDBG and HOME)
If approved, the City would accept proposals from non-profit affordable housing organizations, including qualified HOME Program CHDOs, that will address one or more of the top priority housing needs in the City's Five-Year Consolidated Plan.
The HCDC and staff propose that the following criteria be used in screening and evaluating CDBG Program and HOME Program proposals from housing agencies:
Agencies must document that they are chartered as a 501(c)(3) organization, submit other eligibility documents, provide evidence that they are fiscally sound, and comply with the City's insurance requirements. All proposers will submit a proposed CDBG Program or HOME Program Budget, an overall organizational budget, and a fiscal audit or financial statements, as applicable. All proposers must submit written fiscal policies and procedures, and written personnel policies and procedures.
Pursuant to HUD regulations, the City must commit and spend its CDBG Program and HOME Program funds by set deadlines. Therefore, the HCDC and staff recommend that the City only consider funding housing projects and activities that can be completed in a timely manner.
Public/Social Service Agencies (CDBG)
If approved, the City would accept CDBG Program proposals from social service organizations that will address the top priority needs in the Consolidated Plan.
The HCDC and staff propose the following criteria be used in screening and evaluating proposals from social service agencies:
A CDBG Program-funded social service agency would propose to address the needs of one of the following populations: (1) homeless single men in need of emergency shelter, (2) unsheltered homeless persons in need of appropriate supportive services, (3) homeless individuals in need of permanent housing, (4) very low and low-income families with children, (5) homeless families with children in need of affordable housing, (6) supportive services for persons living with HIV/AIDS, (7) supportive permanent housing for the severely mentally ill, (8) treatment and prevention programs for persons with substance addictions, (9) programs meeting the needs of the elderly and disabled, and (10) victims of domestic violence. If awarded funding, these agencies must collect and maintain household income and related documentation to verify benefit and services to one of these populations.
Social service agencies must document that they are chartered as a 501(c)(3) organization, submit other eligibility documents, provide evidence that they are fiscally sound, and meet the City's insurance requirements. All agencies must submit: (1) a proposed CDBG Program budget (simple line item) for direct costs only (limited to tasks related to assisting program clients directly. CDBG Program funds will not pay for administrative overhead, administering the CDBG Program, supervision of staff, costs associated with City or HUD monitoring visits, general administrative expenses, e.g., education and outreach, etc.); (2) an overall organizational budget (sources and uses for the entire agency); and (3) a financial audit or financial statements, as applicable. All agencies must also submit written fiscal policies and procedures, and written personnel policies and procedures.
Date: December 19, 2023
Subject: ADOPT A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIPS PROGRAM
FUNDING PROCESS AND CRITERIA FOR FISCAL YEAR 2024-25
Public Facilities (CDBG)
Social service agencies requesting CDBG Program funds for facility improvement costs must meet additional requirements, pursuant to HUD requirements, such as submitting a five-year business or operations plan; and providing evidence of property ownership or a long-term lease of at least ten years in duration, as applicable.
According to HUD guidelines, the City must expend CDBG Program funds promptly. Therefore, the HCDC and staff recommend that the City only consider funding public service activities that have the best chance to be delivered in a timely manner.
Proposed Availability of Proposals and Proposal Deadline
The HCDC and staff recommend that the City prepare proposals for non-profit agencies to complete, as applicable, and to make them available not later than Tuesday, January 16, 2024, with a deadline for organizations to return completed proposals not later than 5:00 p.m. (PST) on Tuesday, February 13, 2024.
In fairness to those agencies that participate in the funding process from the beginning, and to ensure an orderly process, the HCDC and staff recommend that the HCDC and City Council not accept or consider any proposal that is submitted after the February 13, 2024 deadline, or that is substantially incomplete as deemed by staff, with no exceptions. After January 16, 2024 but prior to February 13, 2024, staff will hold a mandatory Notice of Funding Availability ("NOFA") Workshop for prospective social service and housing agencies that wish to submit proposals, in order for staff to provide an overview of program and City requirements, and to provide technical assistance if needed. The City will not accept a funding proposal from any organization that does not attend the NOFA Workshop.
FY 2024-25 Funding Agreements
After the City Council allocates FY 2024-25 CDBG Program and HOME Program funds in the Spring of 2024, agencies awarded funding will execute Agreements with the City in a timely manner. Agreements will take effect on July 1, 2024. Some of the terms in the Agreement will be: (1) quarterly reports on the number and characteristics of beneficiaries must be submitted; and (2) City staff will conduct quarterly reviews or meetings with the agencies, as well as virtual and on-site monitoring visits at the social service and housing agency locations, in order to review client and agency files and records, and program progress. HUD officials may also conduct virtual or on-site monitoring visits of non-profit agencies receiving CDBG Program or HOME Program funding from the City in FY 2024-25.
FISCAL IMPACT
If approved, the City Council's action will establish a funding process for the allocation of CDBG Program and HOME Program funds in FY 2024-25, in an estimated total amount of approximately $1.7 million. The City's application for FY 2024-25 CDBG Program and HOME Program funds, also known as an "Annual Action Plan", must be received by HUD by not later than May 15th of each year, unless otherwise directed by HUD. There is no impact to the General Fund associated with this item.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably forseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
Date: December 19, 2023
Subject: ADOPT A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIPS PROGRAM
FUNDING PROCESS AND CRITERIA FOR FISCAL YEAR 2024-25
ATTACHMENTS
1. Resolution Approving FY 2024-25 CDBG and HOME Funding Process and Criteria - CAO Stamp
2. FY 2024-25 CDBG and HOME Funding Process and Criteria
CONTACT
Alicia Jones, Housing Director (707) 648-4408
[email protected]
RESOLUTION NO. 23-____ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
AND HOME INVESTMENT PARTNERSHIP PROGRAM
FUNDING PROCESS AND CRITERIA FOR FISCAL YEAR 2024-25
WHEREAS, the City of Vallejo has received annual allocations from the U. S. Department of Housing and Urban Development (HUD) of federal Community Development Block Grant (CDBG) Program and HOME Investment Partnerships (HOME) Program funds since 1974 and 1990, respectively; and
WHEREAS, these funds have helped the City to address its affordable housing and community development (non-housing) needs; and
WHEREAS, the City has adopted a Five-Year Consolidated Plan (2020-24), which documents affordable housing and community development needs in the City of Vallejo, and has established priority needs and goals; and
WHEREAS, in recent years, the City Council has approved a funding process and criteria for determining CDBG Program and HOME Program projects and activities on an annual basis; and WHEREAS, in Fiscal Year 2023-24, the City received $1,035,447 in new CDBG Program Entitlement (grant) funds, and $561,954 in HOME Program Entitlement funds; and WHEREAS, a funding process and criteria for determining CDBG Program and HOME Program projects and activities for Fiscal Year 2024-25 is included herein as Attachment 1; and WHEREAS, the exact CDBG Program and HOME Program funding amounts for the City of Vallejo in FY 2024-25 are not known at this time; and
WHEREAS, at a regular meeting on December 7, 2023, the Housing and Community Development Commission (HCDC) reviewed the FY 2024-25 funding process and criteria as proposed by staff, and recommended approval by the City Council; and WHEREAS, in order to adhere to the City’s typical timeline and complete a funding allocation process by HUD’s deadline for the City of May 15, 2024, the HCDC and staff also recommend that the City proceed on the assumption that it may receive approximately the same amount in CDBG Program and HOME Program funds in FY 2024-25 as it did in FY 2023-24.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the funding process and criteria for determining the allocation of FY 2024-25 CDBG Program and HOME Program funds to projects and activities as recommended by the HCDC and staff, as set forth in Attachment 1 and described in the Staff Report dated December 19, 2023.
Adopted by the Council of the City of Vallejo at a regular meeting held on December 19, 2023, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
ATTACHMENT 1
Housing Activities (CDBG and HOME) - The HCDC and staff recommend that the City accept proposals from non-profit affordable housing developers to receive CDBG Program and HOME Program funds in FY 2024-25, in order to develop rental and owner-occupied affordable housing.
CHDO (HOME) - The HCDC and staff recommend that the City accept proposals from qualified CHDOs (also a HUD requirement), to receive HOME Program funds in FY 2024-25, in order to develop rental and owner-occupied affordable housing.
Public and Facility Improvements (CDBG) - The HCDC and staff recommend that the City accept FY 2024-25 public facility proposals from non-profit, social service organizations.
Public (Social) Services (CDBG) - According to HUD guidelines, the City may allocate a maximum of fifteen percent of its CDBG Program funds each year to public service activities, represented by fifteen percent of the FY 2024-25 CDBG Program Entitlement and the amount received in prior year (FY 2023-24) CDBG program income, combined. In FY 2023-24, the City has allocated $100,000 in CDBG Program funds to three eligible social service agencies.
Staff estimates that there will be up to approximately $150,000 available to allocate to social service programs in FY 2023-24. The HCDC and staff further recommend that the minimum funding allocation to each social service activity be $20,000, and that there be no maximum allocation. Staff believes that with limited funding, and numerous regulations mandated by HUD, it is not cost-effective for the City to allocate less than $20,000 per social service program, and still meet the administrative requirements of the program successfully. In some cases, the HCDC and the City Council may wish to allocate more than $20,000 to a program.
Program Administration (CDBG and HOME) - HUD regulations allow the City to allocate up to twenty percent of CDBG Program funds and ten percent of HOME Program funds (Entitlement grant plus current year program income), respectively, each fiscal year to program administration costs. These funds are used for general management including salaries and benefits and administrative costs, oversight, and coordination of these programs by staff. Staff anticipates the City will need to allocate the full amount allowed in this category in FY 2024-25 in order to administer these programs effectively, and to ensure that program requirements are met.
Proposed Process for Requesting CDBG Program and HOME Program Funds by Non- Profit Housing and Social Service Agencies:
Housing Agencies (CDBG and HOME)
If approved, the City would accept proposals from non-profit affordable housing organizations, including qualified HOME Program CHDOs, that will address one or more of the top priority housing needs in the City's Five-Year Consolidated Plan.
ATTACHMENT 1
The HCDC and staff propose that the following criteria be used in screening and evaluating CDBG Program and HOME Program proposals from housing agencies:
Agencies must document that they are chartered as a 501(c)(3) organization, submit other eligibility documents, provide evidence that they are fiscally sound, and comply with the City's insurance requirements. All proposers will submit a proposed CDBG Program or HOME Program Budget, an overall organizational budget, and a fiscal audit or financial statements, as applicable. All proposers must submit written fiscal policies and procedures, and written personnel policies and procedures.
Pursuant to HUD regulations, the City must commit and spend its CDBG Program and HOME Program funds by set deadlines. Therefore, the HCDC and staff recommend that the City only consider funding housing projects and activities that can be completed in a timely manner.
Public/Social Service Agencies (CDBG)
If approved, the City would accept CDBG Program proposals from social service organizations that will address the top priority needs in the Consolidated Plan.
The HCDC and staff propose the following criteria be used in screening and evaluating proposals from social service agencies:
A CDBG Program-funded social service agency would propose to address the needs of one of the following populations: (1) homeless single men in need of emergency shelter, (2) unsheltered homeless persons in need of appropriate supportive services, (3) homeless individuals in need of permanent housing, (4) very low and low-income families with children, (5) homeless families with children in need of affordable housing, (6) supportive services for persons living with HIV/AIDS, (7) supportive permanent housing for the severely mentally ill, (8) treatment and prevention programs for persons with substance addictions, (9) programs meeting the needs of the elderly and disabled, and (10) victims of domestic violence. If awarded funding, these agencies must collect and maintain household income and related documentation to verify benefit and services to one of these populations.
Social service agencies must document that they are chartered as a 501(c)(3) organization, submit other eligibility documents, provide evidence that they are fiscally sound, and meet the City's insurance requirements. All agencies must submit: (1) a proposed CDBG Program budget (simple line item) for direct costs only (limited to tasks related to assisting program clients directly. CDBG Program funds will not pay for administrative overhead, administering the CDBG Program, supervision of staff, costs associated with City or HUD monitoring visits, general administrative expenses, e.g., education and outreach, etc.); (2) an overall organizational budget (sources and uses for the entire agency); and (3) a financial audit or financial statements, as applicable. All agencies must also submit written fiscal policies and procedures, and written ATTACHMENT 1
personnel policies and procedures.
Public Facilities (CDBG)
Social service agencies requesting CDBG Program funds for facility improvement costs must meet additional requirements, pursuant to HUD requirements, such as submitting a five-year business or operations plan; and providing evidence of property ownership or a long-term lease of at least ten years in duration, as applicable.
According to HUD guidelines, the City must expend CDBG Program funds promptly. Therefore, the HCDC and staff recommend that the City only consider funding public service activities that have the best chance to be delivered in a timely manner.
Proposed Availability of Proposals and Proposal Deadline The HCDC and staff recommend that the City prepare proposals for non-profit agencies to complete, as applicable, and to make them available not later than Tuesday, January 16, 2024, with a deadline for organizations to return completed proposals not later than 5:00 p.m. (PST) on Tuesday, February 13, 2024.
In fairness to those agencies that participate in the funding process from the beginning, and to ensure an orderly process, the HCDC and staff recommend that the HCDC and City Council not accept or consider any proposal that is submitted after the February 13, 2024 deadline, or that is substantially incomplete as deemed by staff, with no exceptions. After January 16, 2024 but prior to February 13, 2024, staff will hold a mandatory Notice of Funding Availability ("NOFA") Workshop for prospective social service and housing agencies that wish to submit proposals, in order for staff to provide an overview of program and City requirements, and to provide technical assistance if needed. The City will not accept a funding proposal from any organization that does not attend the NOFA Workshop.
FY 2024-25 Funding Agreements
After the City Council allocates FY 2024-25 CDBG Program and HOME Program funds in the Spring of 2024, agencies awarded funding will execute Agreements with the City in a timely manner. Agreements will take effect on July 1, 2024. Some of the terms in the Agreement will be: (1) quarterly reports on the number and characteristics of beneficiaries must be submitted; and (2) City staff will conduct quarterly reviews or meetings with the agencies, as well as virtual and on-site monitoring visits at the social service and housing agency locations, in order to review client and agency files and records, and program progress. HUD officials may also conduct virtual or on-site monitoring visits of non-profit agencies receiving CDBG Program or HOME Program funding from the City in FY 2024-25.
CONSENT CALENDAR 8.E.
DATE: December 19, 2023
TO: Mayor and Members of the City Council
FROM: Christina Ratcliffe, AICP, Planning and Development Services Director SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
HISTORIC PROPERTY PRESERVATION AGREEMENT PURSUANT TO THE MILLS
ACT, CONSISTENT WITH THE RECOMMENDATION OF THE ARCHITECTURAL
HERITAGE AND LANDMARKS COMMISSION, FOR THE RESIDENTIAL PROPERTY LOCATED AT 812 YORK STREET
RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a Historic Property Preservation Agreement pursuant to the Mills Act, consistent with the Architectural Heritage and Landmarks Commission recommendation, for the residential property located at 812 York Street.
REASONS FOR RECOMMENDATION
The Mills Act is one of the most important incentive programs available in California for use by private property owners of qualified historic buildings. By entering into a Historic Property Preservation Agreement with the property owner, the City provides an economic incentive for property owners to preserve and protect important historical buildings. The AHLC recommended approval based on the review of the proposed ten-year agreement, conformance with the City-approved criteria and the house's architectural and cultural importance as an excellent local example of a California Aero-Plane Bungalow.
BACKGROUND AND DISCUSSION
In 1991, the City Council adopted Resolution No. 91-442 regarding Historic Property Preservation Agreements pursuant to the Mills Act (Attachment 1), in order to encourage property owners to invest in preserving the historic character of their properties.
On October 19, 2023, the AHLC considered an application for an Historic Property Preservation Agreement for the property at 812 York Street. The AHLC voted 5-0, with one absence, to recommend the City Council approve a resolution (Attachment 2) to enter into an agreement with the property owners. The proposed agreement is attached as Exhibit A to the Resolution for this action.
In return for potential property tax relief, the property owners agree to enter into a ten-year program of maintenance, rehabilitation, and restoration of their historic property.
When the City Council adopted Resolution No. 91-442 establishing the Mills Act program, it also adopted the following criteria for evaluating the scope and appropriateness of individual contracts:
1. The property must be on the City's Historic Resource Inventory and an evaluation form must have been completed and reviewed as to the property's level of significance.
2. The application must include the Historic Resource Inventory entry, updated to comply with the most current procedures of the State Office of Historic Preservation, a description of the annual preservation and restoration goals to be undertaken by the owner through the initial ten-year life of the agreement
Date: December 19, 2023
Subject: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
HISTORIC PROPERTY PRESERVATION AGREEMENT PURSUANT TO THE MILLS
ACT, CONSISTENT WITH THE RECOMMENDATION OF THE ARCHITECTURAL
HERITAGE AND LANDMARKS COMMISSION, FOR THE RESIDENTIAL
PROPERTY LOCATED AT 812 YORK STREET
with the estimated completion time, and projected adjustments of the property taxes as determined by the County Assessor’s Office.
3. The Commission will vote to recommend that the City Council approve or deny this project based on the evaluation form from the Historic Resource Inventory, taking into special account the level of significance of the structure and its potential as a Landmark, Historical Structure, a Structure of Merit, or Contributing Structure in accordance with the most current Standards of the State Office of Historic Preservation.
4. The project should be highly visible so that it will serve as a catalyst to encourage others to preserve and restore their properties.
5. Preservation and restoration activities required for or performed on properties bound under a Mills Act Contract shall be carried out in conformity with the Design Standards of the City of Vallejo, the Secretary of the Interior’s Standards for the Treatment of Historic Properties and the Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings, and the State Historical Building Code.
6. Application for a Mills Act contract shall be accompanied by a filing fee of $245.00. Upon contract approval by the City Council, a contract preparation fee of $981.46 and a contract maintenance fee of $981.46 will be imposed.
7. No more than five Mills Act contracts will be entered into by the City in a calendar year.
Criteria 1 is met for the 812 York Street residential structure, which was placed on the National Register for Historic Places Inventory in 1972 (Attachment 3). According to the entry form for the property, the structure is one of various buildings historically significant for their exceptional design.
Criteria 2 is met as the entry for the National Register for Historic Places Inventory generally complies with the most current procedures of the California Office of Historic Preservation and the applicant’s annual preservation and restoration goals are included in the proposed agreement. As the County Assessor no longer provides projected tax adjustments, this part of the requirement has been waived.
Criteria 3 is met as the subject structure is an excellent local example of historic architecture.
Criteria 4 is met as the subject structure is in a highly visible location in the Heritage Historic District.
812 York is in a highly visible location on the north side of York Street between El Dorado and Alameda Streets in the Heritage Historic District. The site’s visibility is enhanced by its location on a major street. The applicant has proposed exterior work such as wood refinishing, alley driveway repair, fence and gate reconstruction, roof repair and landscaping improvements.
Criteria 5 is met as staff (and the AHLC, if required) will perform a complete review of any improvements that require a Certificate of Appropriateness to verify compliance with the above requirements. Based on the description provided in the project's scope of work, all proposed improvements appear to be consistent with the Secretary of the Interior’s Standards. When the formal project is submitted, it will be reviewed in detail to verify that consistency is achieved.
Criteria 6 is met as the required filing fee was paid. Further payment of the contract preparation and monitoring fees is required prior to the agreement's execution.
Date: December 19, 2023
Subject: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
HISTORIC PROPERTY PRESERVATION AGREEMENT PURSUANT TO THE MILLS
ACT, CONSISTENT WITH THE RECOMMENDATION OF THE ARCHITECTURAL
HERITAGE AND LANDMARKS COMMISSION, FOR THE RESIDENTIAL
PROPERTY LOCATED AT 812 YORK STREET
Criteria 7 is met as only four Mills Act contracts have been entered into thus far during the current calendar year.
FISCAL IMPACT
Entering into the Historic Property Preservation Agreement would reduce the total property taxes received from the property. The County is unable to release exact figures until the contract has been approved by the City and recorded with the Assessor. The Assessor’s Office has indicated that there would be a property tax reduction with the Agreement compared to the total tax that the City would have received without the Agreement; however, improvements occurring pursuant to this Agreement are anticipated to increase property values in the surrounding area, which may generate additional property tax revenues.
ENVIRONMENTAL REVIEW
This action is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15331 (Class 31) because approval of the Historic Property Preservation Agreement helps offset the costs to restore, rehabilitate, and preserve a historic resource consistent with the Secretary of the Interior's Standards for Treatment of Historic Resources.
ATTACHMENTS
1. CC Reso_812 York_CAO Stamp
2. Exhibit A - Historic Preservation Agreement_812 York
3. Attachment 1 - City Council Reso. 91-442
4. Attachment 2 - AHLC Reso_812 York Street
5. Attachment 3 - YorkSt.812.NRHI-See Page 13
CONTACT
Christina Ratcliffe, AICP, Planning and Development Services Director (707) 648-4326 [email protected]
RESOLUTION NO. 23-______ N.C.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING THE
EXECUTION OF A HISTORIC PROPERTY PRESERVATION AGREEMENT PURSUANT TO THE MILLS ACT WITH THE PROPERTY OWNER OF 812 YORK STREET AND FINDING THE
ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15331
WHEREAS, the Council of the City of Vallejo adopted Resolution No. 91-442 indicating its willingness to enter into Historic Property Preservation Agreements under the Mills Act and the Council’s adopted Mills Act Criteria; and
WHEREAS, On June 29, 2023, The Paulette Cookley Rivas Living Trust (the “Property Owner”) submitted an application for an Historic Property Preservation Agreement (“the Application”) for the property located at 812 York Street (“the Property”); and WHEREAS, on October 19, 2023, the Architectural Heritage and Landmarks Commission (“Commission”) held a public hearing to consider the application and, based upon all the testimony and evidence in the record, determined that the property met the criteria established by the 1991 City Council Resolution to be used when evaluating the scope and appropriateness of individual agreements; and
WHEREAS, the Commission voted unanimously to recommend to the City Council that the City of Vallejo enter into a Historic Property Preservation Agreement with the Property Owner for the Property; and
WHEREAS, approval of the Historic Property Preservation Agreement (the “Project”) is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15331 because the Project involves the restoration and rehabilitation of an historical resource.
NOW, THEREFORE, BE IT RESOLVED that the City Council finds that approval of the Project is exempt from CEQA pursuant to CEQA Guidelines Section 15531 because the Project involves the restoration and rehabilitation of an historical resource.
BE IT FURTHER RESOLVED that City Council finds that the Historic Property Preservation Agreement complies with Resolution No. 91-442 criteria by finding:
1. The subject property is on the City of Vallejo’s Historic Resource Inventory; and
2. A ten-year improvement plan submitted by the Property Owner will preserve the building and grounds; and
3. The Commission voted to recommend approval to City Council and will review any future Certificate of Appropriateness in compliance with the Vallejo Municipal Code; and
4. The improvements will retain the historic nature of the Property and maintain the highly visible character of the house; and
5. Preservation and restoration activities meet the U.S. Secretary of the Interior Standards (which are the standards implemented by the City of Vallejo); and
6. The Property Owner and any successor(s) in interest shall pay contract preparation and monitoring fees of $1,962 total, due and payable to the City of Vallejo prior to the execution of the Historic Property Preservation Agreement; and
7. Not more than five Historic Property Preservation Agreements will have been entered into during the calendar year of 2023.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the Historic Property Preservation Agreement attached hereto as Exhibit A and incorporated herein by reference.
BE IT FURTHER RESOLVED that the Property Owner and any successor(s) in interest shall 1) comply with all terms identified in the Historic Property Preservation Agreement, and 2) pay contract preparation and monitoring fees in the amount of $1,962, due and payable to the City of Vallejo, prior to the execution of the Historic Property Preservation Agreement.
BE IT FURTHER RESOLVED that, no later than twenty (20) days after the parties execute and enter into this Historic Property Preservation Agreement, the City Clerk shall cause this Historic Property Preservation Agreement to be recorded in the office of the County Recorder of Solano County.
Adopted by the City Council of the City of Vallejo at a regular meeting held on December 19, 2023 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ROBERT H. MCCONNELL, MAYOR
ATTEST:
DAWN G. ABRAHAMSON, CITY CLERK
Exhibits:
A. Historic Property Preservation Agreement for 812 York Street ATTACHMENT 2
Draft Mills Act Contract
812 York Street
Recorded at the Request of:
The City of Vallejo
When recorded, mail to:
City of Vallejo
City Clerk
P.O. Box 3068
Vallejo, CA 94590
HISTORIC PROPERTY PRESERVATION AGREEMENT
THIS AGREEMENT is made and entered into at Vallejo, California, this ____ day of _______, 2023, by and between the CITY OF VALLEJO, a municipal corporation, (hereinafter referred to as the “City”), and Paulette Rivas, owner (hereafter referred to as the “Owner”).
W I T N E S S E T H
A. Recitals
i. California Government Code Sections 50280, et seq. authorize cities to enter into contracts with the owners of qualified historical property to provide for the use, maintenance, and restoration of such historical property so as to retain its characteristics as property of historical significance; ii. Owner possesses fee title in and to that certain real property, together with associated structures and improvements thereon, located on 812 York Street, Vallejo, California, (hereinafter such property shall be referred to as the “Historic Property”). A legal description of the Historic Property is attached hereto, marked Exhibit "A.1" and is incorporated herein by this reference;
iii. City and Owner, for their mutual benefit, now desire to enter into this Agreement to protect, enhance, and preserve the characteristics of historical significance of the Historic Property and to qualify the Historic Property for an assessment of valuation pursuant to the provisions of Article 1.9 (commencing with Section 439) Chapter 3 of Part 2 of Division 1 of the California Revenue and Taxation Code.
B. Agreement
NOW, THEREFORE, City and Owner, in consideration of the mutual covenants and conditions set forth herein, do hereby agree as follows:
ATTACHMENT 2
Draft Mills Act Contract
812 York Street
1. Effective Date and Term of Agreement
This agreement shall be effective and commence on _________, 2023 and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date, such initial term will automatically be extended as provided in Paragraph 2, below.
2. Renewal
Each year on the anniversary of the effective date of this Agreement (hereinafter referred to as the “renewal date”), one year shall automatically be added to the initial term of this Agreement unless notice of nonrenewal is mailed as provided herein. If either Owner or City desires in any year not to renew the Agreement, Owner or City shall serve written notice of nonrenewal of the Agreement on the other party in advance of the annual renewal date of the Agreement. Unless such notice is served by Owner to City at least ninety (90) days prior to the annual renewal date or served by the City to Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. Upon receipt by Owner of a notice of nonrenewal from City, Owner may make a written protest of the notice. City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice of nonrenewal to the other. The Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply.
3. Standards for Historic Property
During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions:
a. Owner shall preserve and maintain the characteristics of historical significance of the Historic Property and, where necessary, restore and rehabilitate the Historic Property according to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, the United States Secretary of the Interior’s Standards for the Treatment of Historic Properties, and the State Historical Building Code. Attached hereto, marked as Exhibit "A.2", and incorporated herein by this referee, is a list of improvements pertaining to the restoration or rehabilitation of the Historic Property. Owner shall complete the improvements listed in Exhibit “A.2” within the first 10 years of this Agreement. b. Prior to the commencement of any improvements listed in Exhibit “A.2”, Owner shall contact the Secretary to the Architectural Heritage and Landmarks Commission to determine what, if any, City of Vallejo permits or approvals may be required.
c. Owner shall allow reasonable inspections, by prior appointment, of the interior and exterior of the Historic Property by representatives of the City or of the Office of the County Assessor prior to the effective date of this Agreement and every five years thereafter, to determine Owner’s compliance with the terms and provisions of this Agreement.
4. Provision of Information of Compliance
ATTACHMENT 2
Draft Mills Act Contract
812 York Street
Owner hereby agrees to furnish City with any and all information reasonably requested by the City, which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement.
5. Cancellation
City, following a duly noticed public hearing as set forth in California Government Code Sections 50280, et seq., may cancel this Agreement if it determines that Owner is in breach of any of the conditions of this Agreement or has allowed the Historic Property to deteriorate to the point that it no longer meets the standards for a qualified historic property. City may also cancel this Agreement if it determines that the Owner has failed to restore or rehabilitate the Historic Property in the manner specified in Subparagraph 3 (a) of this Agreement. In the event of cancellation, Owner may be subject to payment of cancellation fees as set forth in California Government Code Sections 50280, et seq.
6. Enforcement of Agreement
In lieu of and/or in addition to any provisions to cancel the Agreement as referenced above, City may specifically enforce, or enjoin the breach of, the terms of this Agreement. In the event of a default under the provisions of this Agreement by Owner, the City shall give written notice to Owner by registered or certified mail addressed to the address stated in this Agreement, and if such violation is not corrected to the reasonable satisfaction of the City within thirty (30) days thereafter or if not corrected within such a reasonable time as may be required to cure the breach or default if said breach or default cannot be cured within 30 days (provided that acts to cure the breach or default must be commenced within thirty (30) days and must thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner under this Agreement; apply to any court, state or federal, for injunctive relief against any violation by Owner; perform the work (or cause its performance) and assess the Historic Property for the work's value, as set forth in Chapters 11-16 of the Uniform Housing Code, as adopted; or apply for such other relief as may be appropriate.
No waiver by City of any default or breach by Owner will be implied from any omission by City to take action on account of that default if the default persists or is repeated.
Waivers of any term, or condition in this Agreement will not be construed as a waiver of any subsequent breach of the same term or condition.
ATTACHMENT 2
Draft Mills Act Contract
812 York Street
7. Binding Effect of Agreement
The Owner hereby subjects the Historic Property described in Exhibit "A.1" hereto to the covenants, reservations, and restrictions as set forth in this Agreement. City and Owner hereby declare their specific intent that the covenants, reservations, and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon the Owner’s successors and assigns in title or interest to the Historic Property. Each and every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property, or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the covenants, reservations, and restrictions expressed in this Agreement regardless of whether such covenants, reservations, and restrictions are set forth in such contract, deed, or other instrument.
City and Owner hereby declare their understanding and intent that the burden of the covenants, reservations, and restrictions set forth herein touch and concern the land in that Owners’ legal interest in the Historic Property is rendered less valuable thereby.
City and Owner hereby further declare their understanding and intent that the benefit of such covenants, reservations, and restrictions touch and concern the land by enhancing and maintaining the historic characteristics and significance of the Historic Property for the benefit of the public and Owner.
8. Notice
Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by the parties hereto.
To City: Planning Manager
City of Vallejo
555 Santa Clara Street
Vallejo, CA 94590
To Owner: Paulette Rivas
812 York Street
Vallejo, CA 94590
9. General Provisions
a. No later than one hundred eighty (180) days after the parties execute and enter into this Agreement, Owner shall provide written notice of this Agreement to the Office of Historic Preservation, Department of Parks and Recreation, P.O. Box 942896, Sacramento, CA 94296-0001.
b. None of the terms, provisions or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint venturers or members of any enterprise. c. Owner agrees to and shall hold City and its elected officials, officers, agents, and employees harmless from liability for damage or claims for any and all losses, ATTACHMENT 2
Draft Mills Act Contract
812 York Street
damages for personal injuries, including death, and claims for property damage that may arise from the direct or indirect use or operations of Owner or those of her contractor, subcontractor, agent, employee, or other person acting on their behalf that relate to the use, operation, and maintenance of the Historic Property. Owner hereby agrees to and shall defend the City and its elected officials, officers, agents, and employees with respect to any and all actions for losses or damages caused, or alleged to have been caused, by reason of Owner’s activities in connection with the Historic Property. This hold harmless provision applies to all losses or damages and claims for losses or damages suffered, or alleged to have been suffered, by reason of the operations referred to in this Agreement regardless of whether or not the City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property.
d. All of the agreements, rights, covenants, reservations, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law or in any manner whatsoever.
e. Upon approval of the Historic Property Preservation Agreement by the City Council, Owner or her successors in interest shall be responsible for a Mills Act contract maintenance fee per the City’s most recently adopted fee schedule. f. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney's fees to be fixed by the court, in addition to court costs and other relief ordered by the court. g. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be affected thereby.
h. This Agreement shall be construed and governed in accordance with the laws of the State of California.
10. Recordation
No later than twenty (20) days after the parties execute this Agreement, City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Solano.
11. Amendments
This Agreement may be amended, in whole or in part, only by a written and recorded instrument executed by the parties hereto, in the manner in which it originally was executed except that Exhibit “A.2” may be amended upon mutual consent of the Owner, the Secretary, and the City Manager.
ATTACHMENT 2
Draft Mills Act Contract
812 York Street
IN WITNESS WHEREOF, City and Owner have executed this Agreement on the day and year first written above.
CITY OF VALLEJO OWNER
_______________________
Michael Malone Paulette Rivas
City Manager
Dawn Abrahamson
City Clerk
(City Seal)
ATTACHMENT 2
Draft Mills Act Contract
812 York Street
EXHIBIT A.1
Legal Description
APN: 0056-206-170
The land described herein is situated in the County of Solano, City of Vallejo, State of California, and is described as follows:
The East 25 feet of Lot 2, and the West 10 feet of Lot 3, in Block 268, as shown on that certain Map entitled: “The Official Map of the City of Vallejo, made by E. H. Rowe, C.E.” which map was filed in the office of the Solano County Recorder on September 19, 1868 in Book 1 of Maps at
ATTACHMENT 2
Draft Mills Act Contract
812 York Street
EXHIBIT A.2
10 Year Scope of Work
812 York Street
Note: Years and amounts are approximate.
ATTACHMENT 2
Draft Mills Act Contract
812 York Street
ATTACHMENT 2
Draft Mills Act Contract
812 York Street
TOTAL ESTIMATED COST: $200,400
ARCHITECTURAL HERITAGE AND LANDMARKS COMMISION
RESOLUTION NO. 23-006 AHLC
RECOMMENDING APPROVAL OF A MILLS ACT CONTRACT
FOR THE PROPERTY LOCATED AT 812 YORK STREET
(MA #23-0002)
APN 0056-206-170
* * * * * * * * * * * * * * * * * * * * * * * * *
I. GENERAL FINDINGS
WHEREAS, on July 16, 1991, the Council of the City of Vallejo adopted Resolution No. 91-442, indicating its willingness to enter into Historic Property Preservation Agreements under the Mills Act and the Council’s adopted Mills Act Criteria; and
WHEREAS, on June 29, 2023 , an application was filed by The Paulette Cookley Rivas Living Trust seeking to enter into a Historic Property Preservation Agreement ( “Mills Act Contract”) with the City for their property located at 812 York Street; and WHEREAS, on October 19, 2023, the City of Vallejo Architectural Heritage and Landmarks Commission (“Commission”) conducted a public hearing to consider the proposed Mills Act Contract, at which testimony and evidence, both written and oral, were presented to and considered by the Commission; and WHEREAS, based on evidence received at the public hearing and in staff’s report to the Commission, the Commission makes the following factual findings:
II. CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS
WHEREAS, the proposed Mills Act Contract is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15331 of the CEQA Guidelines (Class 31, “Historical Resource Restoration/Rehabilitation”) as the proposed Mills Act Contract requires preservation of an historical resource consistent with the Secretary of the Interior’s Standards. Therefore, no environmental review is required under CEQA.
III. FINDINGS RELEVANT TO THE CITY’S CRITERIA FOR MILLS ACT CONTRACTS WHEREAS, the City’s criteria for approval of Mills Act Contracts (City Council Resolution 91-442) have been met, as follows:
1. The property must be on the City’s Historic Resources Inventory and an evaluation form must have been completed and reviewed as to the property’s level of significance. This property is listed on Page 13 of the National Register of Historic Places Inventory (NRHI).
2. The Commission was provided with the NRHI entry, which generally complies with the most current procedures of the OHP, and the application includes a description ATTACHMENT 1
AHLC Resolution 23-006
Mills Act Contract MA #23-0002
812 York Street
2 of the annual preservation and restoration goals to be undertaken by the owner through the initial ten-year life of the Agreement with the estimated completion time.
Projected adjustments of the property taxes are no longer provided by the Office of the County Assessor.
3. The Commission has considered the listing in the NRHI and has taken into special account the level of significance of the structure. Based on the information in the property’s DPR form, the property met the following criteria for designation of landmarks per Section 16.38.150 of the Vallejo Municipal Code (VMC):
• Architectural Merit (Criteria A.2): The subject building is an excellent local example of a California Bungalow with architectural elements such as its projecting eves with heavy brackets underneath and features both stucco and wood siding.
4. The subject building is in a highly visible location on the north side of York Street between Alameda and El Dorado Streets. The home’s exterior is already in good condition and no major exterior changes are proposed. Exterior work such as entry railing replacement, driveway repair, window restoration, roof repair, fence and landscape improvements will further enhance the appearance of the home and encourage others in the vicinity to invest in their properties.
5. Preservation and restoration activities required for or performed on properties bound under a Mills Act Contract shall be carried out in conformity with the Design Standards of the City of Vallejo, the Secretary of the Interior’s Standards for the Treatment of Historic Properties and the Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings, and the State Historical Building Code.
6. The required filing fee was paid. Payment of the contract preparation and contract maintenance fee will be paid upon City Council approval of the contract.
7. This is the fourth Mills Act Application to be reviewed for approval during the current calendar year, therefore the limit of five Mills Act contracts per calendar year will not be exceeded.
NOW, THEREFORE, BE I T RESOLVED that the Commission hereby recommends that the City Council APPROVE Mills Act Contract MA #23-0002 based on the findings contained herein.
AHLC Resolution 23-006
Mills Act Contract MA #23-0002
812 York Street
3 IV. VOTE
PASSED AND ADOPTED at a regular meeting of the Architectural Heritage and Landmarks Commission of the City of Vallejo, State of California, on the 21st day of September 2023, by the following vote to-wit:
AYES: Commissioner Riley, Commissioner Hall, Commissioner Adams, Commissioner Quismorio, Vice Chair Harkins
NOES:
ABSTAIN:
ABSENT: Chair McDonald
_________________________________
BRIAN HARKINS, VICE CHAIRPERSON
City of Vallejo Architectural Heritage and Landmarks Commission
Attest:
_________________________________
CESAR OROZCO, SECRETARY
City of Vallejo Architectural Heritage and Landmarks Commission
u
ILI
Form 10-300 UNITED STATES DEPARTMENT OF THE INTERIOR
(July 1969) NATIONAL PARK SERVICE
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(lype all entries — complete applicable sections}
11 COMMON: _-— -r -~~
.x"n \ i fi 1 Vallejo Old City Historic District /\ \JJ-l.-LV STATE:
Cal ifornia
COUNTYr
Solano
FOR NPS USE ONLY
ENTRY NUMBER DATE
JAK * w Rw*
liliillllllllllili;^ WKo
/77xAND/OR HISTORIC: /"^O^ ^ f)/- ^J^ ^^\
Frisbee Grant ^ ^ . ^^Nrll ^\
STREET AND NUMBER: : ~ ^
Bounded hy $oo<yna and Monte rey r Ca\r£>j injk/]|Mitf?/YCITY OR TOWN: ' " \ ', ^T/- iO f ,_"V;. ~""0 '- Va 1 1**! O ^ V*
STATE * COhJkE'' '<^^yj*iT-¥T
Palifornia 06 ^7~Su 13"
CATEGORY OWNERSHIP (Check One)
£3 District Q] Building D Public Public Acquisition:
n Site Q Structure d? Private D ln Process
CD Object D Bpt ri [~] Being Considered
PRESENT USE (Check One or More as Appropriate)
1 I Agricultural [ | Government | 1 Park
Q Commercial CD Industrial [^| Private Residence
Q Educational D Mi itary |~] Religious
I | Entertainment O Museum [~] Scientific
OWNER'S NAME:
\/g |- 1 QU <:
STREET AND NUMBER:
Various- See listinq under #7CIT . OR TOWN: STA'
Vallejo C
^,^.... 1,,B......,,,........,. ...,,. ....... ..................... : -WJ
;:^|X'{ \ _\/ CODE
ho 095
STATUS ACCESSIBLE
TO THE PUBLIC
S Occupied Yes:
r— i ii . j fl Restricted ( _ 1 Unoccupied ' — '
i — in . • dl Unrestricted [_J Preservation work
in progress < — I ^°
1 I Transportation 1 1 Comments
G Other (Specify)
...............
;3S£SM^ Sii
TE: CODE
al ifornia Q$
COURTHOUSE, REGISTRY OF DEEDS, ETC:
Assessor's Office
STREET AND NUMBER:
Solano County Courthouse
CITY OR TOWN: STA'
Fai rf ield
TITLE OF SURVEY:
Architectural Heritage Society
TE CODE
ual ifornia ^
:i£titi'i&ttttj£Z&tt&ttti&
DATE OF SURVEY-. n e q. 1971 D Federal n State Q County £] Local DEPOSITORY FOR SURVEY RECORDS:
Architectural Heritage SocietySTREET AND NUMBER:
629 Mar in StreetCITY OR TOWN: STAT
Vallejo C* 1 i f orn ia D6
Ul
O H
CU J>
_* -H
_. PI -+1
o-1
D
Q)
COUNTY:
Solano
ENTR
Y NUMBER
DATE j
11 O
73 Z-o
</>
C en
m
Ozr-
-<
CONDITION
D Excellent
Q Altered
D Good
(Check
[
One;
D
3 Fair
Unaltered
(Check One)
1 1 Deteriorated a Ruins 1 1 Unexposed
(Check One)
O Moved £] Origir.ol Site
DESCRIBE THE PRESENT AND ORIGINAL, (if known) PHYSICAL APPEARANCE The area to be nominated is roughly bounded by Sutter oryche West, Monterey on the East, Carolina on the North and the alley south of York St. on the South. The buildings which have been photographed are those which are most significant and show the best the area has to offer. They are mainly the earliest homes in the earliest building styles. The later (Bungalow and Spanish Revival) styles are not photographed as they #rl3i familiar to wtf&f people. x The Victorian and turn of the century homes found in Vallejo are of several types^ The first of these is the Italianate house.
This house is distinguished by a narrow vertical appearance and a flat roof. The roofline is heavily bracketed. The entry and windows are accented by heavily carved detail of a classical nature.
The siding is generally redwood.
Vfhe second type found in this area is thejQween Amw house.~^ This home has a broader aspect and gabled roof. The design tended to be assymetrical and sometimes included a tower. Most houses have a bay window. The exterior was given interest by patterned shingles in the diamond, fishscale or other unique designs.
NThe third style found in this area is the "Steep pitched roof" style.V These homes were built at the turn of the century and have a more austere look. The details are generally simpler than the earlier types, although they have patterned shingles.
%The California Bungalow style is usual lyS one story home with projecting eves and heavy brackets under them. In many cases the wood siding is only two or three inches wide.
Built somewhat earlier, the Hip roof with a dormer window is also a distinct style with a blocky, symmetrical look.
x The Mission or Spanish revival home is the only one that used stucco.^tThese homes had arched windows and tile roofs.
Although the above styles of homes are the most commoni found in the area, there were many individual homes which conform to no set style. These were built to the wishes of the owner rather than the dictates of fashion.
It is our intention to nominate the entire area of homes, not just those photographed. The boundries of this area were set with several ends in mind. First, to define the core of the Victorian area. Then, the lines were changed somewhat for the sake of co herency (i.e., except in the case of Monterey St. and a portion of Carolina St., both sides of the streets are included). This was done because the City of Vallejo plans to zone this a historic area in order to preserve its integrity. Thus the entire street frontage would be protected. The block of Capitol Street between Sutter and Sonoma has been included because the street here gives way to a set of steep stairs. This block of stairs is planned by several private groups to be landscaped and dotted with sta^ue.s of the city fathers which would ultimately make it the naturay^ateway to, the area. rn
rn
n
o
z
,0
continued
Form 10-300o
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
Cali fornia
Solano
FOR NPS USE ONLY
ENTRY NUMBER
MAR 2 Q 1Q73(Number all entries)
#7. Description: (Page 2)
Carolina Street
709-1 I
715
721
727
733
735,37,39,41
745
801
1001
1009
Capitol ^1
600 /*\\
608
6I4
622,221/2
626
628
632 I/2,34ABCD
632,34
636,38
D7 r^-'^--' i
'/ unvaoWi[40V 30
NATIONAL t
REGISTEK x
Duplex, overhung second story, bay
window on ground floor, simple trim
Simple Ital ianate, simple window trim
Smal I one story Ital ianate, prominent
porch and bay window
Small one story Ital ianate, detailed
trim, prominent bay
Remodeled, asphalt shingled with
Ital ianate detai Is
Apartment, broad porch and flat roof
Asphalt shingle building, flat roof
Smal I bungalow
Dark shingle home
Chalet type bungalow, shingled
Brown shingle steep pitch roof home
Small Ital ianate brown shingle
building, single story
Simple Ital ianate two story, newly
painted (1 972)
Sma I I batoned house
Poorly designed modern duplex
Older bui Iding
Poorly remodeled two story dwelling
Form 10-300a
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
STATE
Californla
Solano
FOR NPS USE ONLY
ENTRY NUMBER
MAR 80 1975
Hip roof with asphalt siding, well
kept yard
Remodeled bungalow
Bungalow
Stucco with shake roof
Imposing Swiss structure, wide eaves,
dark brown shingles with white trim,
mature trees
Home with wide porch and double pitch
roof
Flat top one story building
Two story Spanish apartment with tile
roof (See also 900,914 Napa)
Split level Spanish, tile roof
Shake roof stucco
Two story bungalow
Small brown shingle bungalow
Stucco bungalow
Non-descript stucco
Inappropriately remodeled bungalow
Plain Queen Anne shaped building,
asbestos shingle
Small Queen Anne, asbestos shingle,
some fishscale, carved gable
Dutch roof, wide porch, some carving
SmaI I Queen Anne
(Number all entries)
#7. Description: (Page 3)
Carolina Street
642
700
710
Capitol Street
720
728
740
742
800,02,04,06
, grocery
908
9I2,I4,I6,I6A
9I8
Form 10-300a
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
STATE
Cal i fornla
COUNTY
Solano
FOR NFS USE ON^Y
(Number all entries)
#7. Description: (Page 4)
Capitol Street
920
926
932
940
944
1000
601
605-21
625,27
629,31
635
637
645
701
703
707
723
725,25A
I SmalI bungalow
I Stucco dwelI ing
I Stucco with arched windows
I Steep pitch roof, newly remodeled
1 Two story hip roof home being
remodeled (1972)
2 Hip roof with narrow siding, simple
trim (Same as 700,02 Alameda)
Comm1I Bldg Spanish style building, windows
cemented over for use as sound studio
Large apartments
Two story asphalt siding, pitch roof
building with few details
Queen Anne duplex, fishscale shingles
and asphalt siding
Queen Anne, siding and fishscale
shingle, turned porch detail
Stuccoed over Italianate (Same as
928 Sutter)
SmalI square house
New apartment, well hidden by mature
ol i ve
Two story Spanish stucco, tile roof
Poorly remodeled Italianate
Form 10-300o
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
Cal ifornla
COUNTY
So I a no
FOR NPS USE ONLY
(Number all entries)
#7. Description: (Page 5)
Capitol Street
733, 1/2,35
741
829,1/2
833
839
845
901
909,1/2
915
933
941
Hip roof home with dormer window,
slant side bay on lower floor, narrow
siding
Ranch style home, shake roof, nice
yard
Small Italianate, beautifully restored
Stucco home with tile roof
SmaI I bungalow
Steep pitch roof home and small
cottage
Steep pitch roof home
Small shed roof home
Two story bungalow
Large apartment (Same as 721 El
Dorado, see also 717,19 El Dorado)
Small Queen Anne (See also 716 El
Dorado)
Small Queen Anne, flshscale shingles,
carved gable
We I I shaped bungalow
Small Queen Anne, partly hip roofed,
smalI house in rear
Small bungalow, trim, carved front
door
Hip roof home with nice small
detaiI Ing
Small Swiss bungalow, dark shingles,
small stained glass window
Form 10-300a
(July 1969)
UNITED STATES DEPARTMENT OF THE INTERIOR
NATIONAL PARK SERVICE
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
Cal ifornia
COUNTY
Solano
FOR NPS USE ONLY
ENTRY NUMBER
20 (Number all entries)
#7, Description: (Page 6)
Capitol Street
943
1001
Virginia Street
600
vac.
610
612
626
638,38A,B
640
646,48
700
708
7JO,I2
720
724
732
701 1/2,05 1/2
802
808,10
vac.
NATIONAL
REGISTER
Simple hip roof apartment
Stucco bungalow with narrow siding
(Same as 630 Alameda)
Large modern house
vac.
Bungalow
Same bungalow design as 610
One of the oldest Vallejo homes,
needs repair. Tall, rectangular plain
bu!Iding
Small Swiss bungalow, dark shingles,
mature Japanese blue spruce
Small Queen Anne duplex, classical trim
Two story Queen Anne
Stuccoed hip roof dwelling
Large duplex
Painted over half timbered house
Small stucco with commercial use on I
lower level, greenhouse in back
Small simple house, needs paint but
could be nice, greenhouse in back
Small simple house, square pillared
front porch
vac.
One story Queen Anne with many gables
Queen Anne with unusual hip roof and
classical details, missing cupola
Form 10-300a
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
Cal1fornla
Solano
FOR NPS USE ONLY
ENTRY NUMBER
(Number all entries)
#7. Description: (Page 7)
Virginia Street
814,16
820
826,A,B,28
836
838
844
900
910
914
920
924,26,28
930,32
936
938,40,42,44
946
61 I
619,21,23
637
639,41
Comm f I
flats
2 ••&*?'r 22
pool pool
Hip roof home
Small Queen Anne, incised details
SmalI dark shingle butIding on back
of lot
Steep pitch roof home
SmalI Queen Anne hidden by mature pines
Small Queen Anne, asphalt shingle (See
609,11,13 Alameda)
Small dark shingle home now being
remodeled to a duplex (1972)
Small hip roof home with narrow siding
Stuccoed over hip roof dwelling
One story Queen Anne, nice shingles
and detai1
Simple Italianate, asphalt shingles
Small stucco with tile roof
Small dark shingle Queen Anne, needs
repa i r
Three story hip roof, asphalt shingle
Small stucco bungalow
Large modern apartments
Spanish style stucco
Large stucco obscured by trees
Now being reconverted to single
family, dark shingles
pool
Form 10-300o
(July 1969)
UNITED STATES DEPARTMENT OF THE INTERIOR
NATIONAL PARK SERVICE
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation
California
S° lan °
FOR NPS USE ONLY
ENTRY NUMBER
(Number all entries)
#7. Description: (Page 8)
Virginia Street
701 I
705,07 2
715 I
721 2
723, 1/2 2
73I,A,B,35,A,B 6
739 Church
801 I
803 I
807 I
815 I
819 I
821 I
825,27 2
833 I
839 2
845 ,- ,.t ,u?: 4
903 I
909 3
915 I
917 I
Bungalow
Dark shingle bungalow
Steep roof home
Large hip roof home with dormer window
Small hip roof home with dormer window
Stucco bungalow
Large plain wood structure
Queen Anne, nice detail
Two story bungalow
Twin to 803
Spacious Queen Anne, toothed shingle
design
SmalI bungalow
Small bungalow
Two small California bungalows
SmalI wood cottage
SmalI stucco cottage
Large two story apartment (Same as 517
Alameda, see also 529 Alameda)
Well shaped home with slant side bays,
asphalt siding
Wooden building, slant side bay, wide
horizontal siding
Stucco cottage
SmalI common Queen Anne
Form 10-300o
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
Cal ifornia
Solano
FOR NPS USE ONLY
ENTRY NUMBER
MAR % 0 197S(Number all entries)
#7. Description: (Page 9)
Virginia Street
925 I
935 I
937, 1/2,41,39 4
943 5
Georgia Street
546 26
602 I
610 I
622 I
638A vac.
638 I
700 2
732,34 --
728,36,40
744
802,08
804,06,08, 10
4 3
Comm1I
2 4
Asphalt shingle home
Trim stucco cottage
Two story Queen Anne, needs repair
Large Queen Anne apartments, needs
repair (Same as 429,A,B,C,D, 429
Monterey)
Large apartments (Same as 825 Sutter)
Large dark shingled building, soon to
be remodeled (1972) (See also 810
Sutter)
Large handsome Queen Anne
Large handsome Queen Anne
vac.
Large stucco
Gray and white hip roof with dormer
window (Same as 702 Napa)
Unkempt house with Italianate detail
SmalI cottage
Twin peak roofed large home, dark
shingles
Modern fourplex
Wooden house
Sma11 wood and stuccostone store
(See also 615 El Dorado)
SmalI Queen Anne
Wood fourplex, shingles and carved
detail, newly painted (1972)
Form 10-300a UNITED STATES DEPARTMENT OF THE INTERIOR STATE (July 1969) NATIONAL PARK SERVICE California
NATIONAL REGISTER OF
INVENTORY - NO
(Continuation
(Number all entries)
#7. Description: (Page 10)
Georgia Street
812 16
820,22,26 1/2, 1/2 4
828, 1/2 2
830,32 2
836,38,40 3
842 2
906 1
912 1
922 1
926, 1/2 1 & Comm
930,34 4
938 3
924 Comm' 1
545 . ' 25
; I ':'.
603,05,07 office
60I,OIA,03A
609 offices
vac. vac.
631,33,35,37 flats
639,A 2
645 2
HISTORIC PLACES C° UNTY
MINATION FORM S° lan °
FOR NPS USE ONLY
ENTRY NUMBER DATE
Shee'> OAR *|. m
Stucco apartments
Bay window Italianate, asphalt shingles
Two story bungalow, narrow siding
Stucco bui Iding
Detailed Ita lanate, needs paint and
repa i r
Well restored Italianate, nicely
designed addition
Low, dark shingled bungalow
Well restored Italianate
Smal 1 modern home
f l Two story bungalow, small antique
store on first floor
Two story dark shingled bungalows (two)
Small false front Italianate
Cement block gas station
Large brick apartment, tile roof (See
also 717,23 Sutter)
Stucco office bu! Iding, fa! se tile roof
Brick and stucco offices
vac.
Hip roof structure with unusual detail
Small hip roof home, unusual arched
porch
Small stucco bungalow (Same as 623 Napa)
Form 10-300a UNITED STATES DEPARTMENT OF THE INTERIOR STATE (July 1969) NATIONAL PARK SERVICE California
NATIONAL REGISTER OF
INVENTORY - NO
(Continuation
(Number all entries)
#7. Description: (Page 1 1)
Georgia Street
705 1
711, 1/2 2
715,17 2
721 1
723,29 2
731,33,35 II
739 1
745 rooms
809, 1/2
815, A, B, 1/2 10
819, 1/2,21, 1/2 4
823, 1/2 2
827 1
\
vac. • vac.
835 1
HISTORIC PLACES COUNTY
So 1 anomuATirtu cf\oiiVllNAIiUN PUIxlVl —————————————————————————————
FOR NPS USE ONLY
ENTRY NUMBER DATESheet} • •-• — •• - •• — •-
' HAR 2 0 1971
Queen Anne, carved trim, being restored
to original condition
Dark shingle, steep pitch roof home
Large stucco bungalow
Two story bungalow, dark shingles,
heavy porch columns
Twin two story bungalows, dark shingles
Large stucco apartments
Spanish style stucco, tile roof
Hip roof structure with dormer window,
classical detai Is
Hip roof, unusual window
Steep pitch roof house, side porch
Small false front building, asbestos
shingle
Steep pitch roof house, shingled
Steep pitch roof house, stucco trim,
also real estate office
vac.
Small hip roof house with dormer
wi ndow
839,41 clinic Small stucco offices
845,47 rooms
901 6
909,A,l/2 3
Hip roof structure with dormer window
Large shingled home with Dutch roof
Queen Anne house, beautiful trim
at eaves
Form 10-300o
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
Cal ifornla
Solano
FOR NPS USE ONLY
ENTRY NUMBER
MR 2 0 1973(Number all entries)
#7. Description: (Page 12)
Georgia Street
915
919
929
933
947
York Street
542 4 & Comm*
600,02 3
608 I
614 I
626 I
630 3
634, I/2,A,B,C 6
638 X>x
644 H
704,06,08 2-3
714 I
7I8,A,B,720,1/2,B,C 4 & apt
722,A,B
724,26,A,B,28 apts
732,1/2 2
Queen Anne, painted asbestos shingles
Barn roofed house, round vestibule
Large steep pitch roof home
Large frame house, bay windows at
corners, roof pitch in two directions
Small stucco bungalow
Shake Queen Anne (Same as 703 Sutter)
Three story hip roof structure, narrow
siding (Same as 700 Sutter)
Stuccoed and stucco stone cottage,
garden
Small cottage, some flshscale trim
Queen Anne, extensive spool trim,
fishscale shingles
Queen Anne with narrow siding
Twin to 630 York
Simple Queen Anne
Hip roof structure with dormer, bold
jig trim
704-Queen Anne, 708-has Gothic features
Asbestos shingle, slant side bays
Stuccoed over decorative shingle
SmaI I stuccoed frame house and house
on back of lot
Small cottage, shed roof porch has
been gIassed,stucco stone on front
Form 10-300a
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION
(Continuation Sheet)
QQ | j f orn 19
Solano
FOR NPS USE ONLY
ENTRY NUMBER
1AR 2 o(Number all entries)
#7. Description: (Page 13)
York Street
738
740,A,B,44
812,1/2
814,1/2
820,1/2
826,1/2,1/3
832,34
838
846
900
908
945
Queen Anne, has wide siding and
unusual curved bays
Queen Anne with round corner tower
(Same as 505 El Dorado)
Stucco bungalow
Queen Anne with wide siding
Hip roof home with dormer window, has
been stucco stoned
Cali fornia bungalow
Queen Anne with wide siding
Queen Anne, asbestos shingle, corner
tower
Recently remodeled (1972) chalet with
shake siding (Same as 403 Alameda)
Asbestos shingle home (Same as 400
A Iameda)
Hip roof Queen Anne, front stuccoed
with classic detailing
Queen Anne with overhung second story
Asbestos shingle with brick
Classic trim on hip roof with dormer
Stucco
Hip roof house, needs paint
Shake shingled house
Steep pitch roof house, some shingles,
some siding
Small poorly remodeled cottage
Form 10-300d UNITED STATES DEPARTMENT OF THE INTERIOR STATE (July 1969) NATIONAL PARK SERVICE California
NATIONAL REGISTER OF HISTC
INVENTORY - NOMINAT
(Continuation Sheet)
(Number all entries)
#7. Description
York Street
943
935
925
921
915
905, 1/2, A
901
843,45,47
839
833,35
825
821,23
813,15,17
805,07
745,1/2,47,
739
733,35,3ff1
727,1/2
721
711,13,15,1
: (Page |4)
vac.
1 1
1 1
3 1
4 1
2 1
2 3
2 1/2^-^7- --,,4
• ' '•^\..''-' •'••'•~~ ' *"-''x-\
„>" /fe-^V^.'. 'i < •*' / t°'r , 1 '•" •' *." /* •" • ' i i " •• 1 ti ^ J <r*v
/2^t. K Ut# 4>/ "
*<'"'"•'! ," ',„• \ •
'O.''x"-4 2
.''X ' </;J
'' •' i>"- X- //'""•
^- ;' - 1
7 4
)RIC PLACES COUNTY
ON FORM S° lan °UN PUKm ———————————————————————————————
FOR NPS USE ONLY
ENTRY NUMBER DATE
fflRR 2 0 H0J
vac.
Two story dark shingle bungalow
Smal 1 bungalow
Small bungalow with nice trim
Small false front Italianate, pierced
trim, asphalt shingles
Steep pitch roof house with mock-
Colonial addition
Small dark shingle hip roof house
Tiny bungalow fourplex (Also see 319,
21,23,25 Alameda)
Sma 1 1 cottage
Sma 1 1 bungalow
Small shed roof cottage
Asphalt shingle bungalow
Two dark shingle bungalows
Steep pitch roof house, asphalt shingle
Queen Anne, good shingle detail,
hidden by trees
Modern cottage
Stucco
Prominent Queen Anne, nice detail,
poor paint
Ranch style house
Nondescript apartments, large trees
Form 10-SOOo UNITED STATES DEPARTMENT OF THE INTERIOR STATE (July 1969) NATIONAL PARK SERVICE Ca 1 I fOPH la
NATIONAL REGISTER OF HISTO
INVENTORY - NOMINATK
(Continuation Sheet)
(Number all entries)
#7. Description:
York Street
709
707
637,43
631,33
627, A, B
621, A, B, 1/2,23
617
613
607,09, 1/2
545
Sutter Street
617
621
627,A,B
631
703
7I5B,C, I3,A,B,
(Page 15)
2 2
2 6
2 4
1 2
3 4
1 1
2 4
4 & comm ' 1
C 7
721,1/2,23 1/2,17,1/2 8
19,1/2
825,15
817,29
26 1 & comm1 1
RIC PLACES C°UNTY
Solano•kU CrtDUin ruitM ———————————————— —
FOR NPS USE ONLY
ENTRY NUMBER
!AR 20 197;
Stuccoed over small Queen Anne
DATE
Asphalt shingle steep pitch roof
house (Same as 520 Napa)
Smal I wood cottage (Also see 5I9 Napa)
Small stuccoed over bungalow and
modern nondescript fourplex
Large Queen Anne
Sma 1 1 cottage
Sma 1 1 Queen Anne
Modern duplex
Queen Anne with small Italianate
on back of lot
(Same as 63! Sutter) Apartment
bul Id ing
Small stuccoed Queen Anne
Small Quenn Anne, wide siding
Small Queen Anne, wide siding
(Same as 545 York)
(Same as 542 York)
Hip roof structure, wide siding
fat columns
»
Twin two story Queen Anne structures,
siding, dentil trim, slant bays
(Same as 546 Georgia)
817-tin roof commercial building,
829-stucco Span 5 sh revival, tile roof
Form 10-300a
(July 1969)
UNITED STATES DEPARTMENT OF THE INTERIOR
NATIONAL PARK SERVICE
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY . NOMINATION FORM
(Continuation Sheet)
Ca I I tornia
Solano
FOR NPS USE ONLY
0 5(Number all entries)
#7. Description: (Page 16)
Suffer Street
901
909,13
917,19
921
1001,A,B,C
1021,23
1031,33
1031
1018
1016
1012
1008
928
926
918
810,06
724,26
720,1/2
offices
2 Dark barn roofed house with shingles
and siding
909-Smal I dark shingled hip roof
structure, 913-Twin to 909 but re
modeled with mansard
Restored hip roof house, tower room,
stucco inset gable
Barn roofed shingled house, columned
porch
Stucco ranch style duplex
Smal I bungalow
Small hip roof house, unusual porch
Two story bungalow
Heavy roof line with fine detail,
portico with columns
Small stuccoed bungalow
Bungalow (Also see 701 Capitol)
Large asphalt shingle house, almost
hidden by huge pines
Shepstone house, most unusual Gothic
house, tower room, interesting trim
Two story building with flattened
hip roof, unusual pilasters on building
corners (Also see 602 Georgia)
(Same as 601 , A, 03, A, 05, 07 Georgia)
Two story flat roofed building,
ta I I p i ne
Form 10-300a UNITED
(July 1969)
STATES DEPARTMENT OF THE INTERIOR STATE
NATIONAL PARK SERVICE California
NATIONAL REGISTER OF HISTORIC PLACES COUNTY
ikJA/ekJT/Mav until u A TirkU ertmj OOlaDOINYcNIUKT • NUMINAIIUN rUKM ————————————————————————————
FOR NPS USE ONLY
(Number all entries)
#7. Description:
Sutter Street
vac.
700
620, 18
Napa Street
519
523
6II,I3,A
6I5A
617, A, 19
623
701,03,05,09, 1
731
pool
811,815
817,19,21,23
. . ENTRY NUMBER
(Continuation Sheet) ————————————————
MAR 2 0 1
(Page I 7)
vac. vac.
3 (Same as 600,02 York)
2 620-Vacant, 618-Tiny cottage
DATE
173*
6 Apartment (See also 637,43 York)
I Sma I I two story cottage
3 Asphalt shingle, hip roof structure
I Stuccoed over Queen Anne
3 Queen Anne, slant side bays
2 (Same as 645 Georgia)
I 5 Garden flats
I Large one story bungalow
poo I poo I
3 Hip roof dwe ling with narrow s ding
4 Hip roof structure with wide siding,
porch
909 / 1 Stuccoed story and one half bungalow
915 |.
\ -
9 1 9 \
921
923,25,29
930,32
922
916
^2 7 Stuccoed bungalow
'^ <s'!.; I Asphalt shingle Queen Anne
~<V I Stucco bungalow
2 & comm1 1 (Same as 745 Carolina)
2 (Same as 801 Carol ina)
1 Stucco bungalow
1 Stucco bungalow
Form 10-300a
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
Cal ifornla
So I ano
FOR NPS USE ONLY
ENTRY NU,
(Number all entries)
#7. Description: (Page 18)
Napa Street
914,900 8
820,24 2
8IO,A 2
808,A,B,C 4
724 I
720,22 2
716 I
706,08 2
702,04 2
616 I
612 I
606,08 5
604 apts.
520 2
518 I
516,1/2 / ; 2
El Dorado Street
417 "/ I
505 4
515 I
Stucco apartment building, tile roof
(See also 800,02,04,06 Capitol)
Hip roof duplex
Dutch roof home
Hip roof flats
(Same as 701 Virginia)
Dutch roof duplex, columned porch
Steep pitch roof home
Hip roof duplex with corner tower
(Same as 700 Georgia)
Queen Anne, slant side bays, fish-
scale shingles
Hip roof home with dormer window,
heavy columns on porch
Two story bungalow, corner bay
Queen Anne apartments, fishscale
shingles, moulding on gables
(Same as 703,07 York)
Steep pitch roof home with dark
shingles
Steep pitch roof house, freshly
painted (1972)
Bungalow
(Same as 740A,B,44 York)
Dutch roof house with slant side bay
Form 10-300o
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
Ca 1 1 fom la
Solano
FOR NPS USE ONLY
ENTRY NUMBER
BAR 2 0 ¥»
(Number all entries)
#7. Description: (Page 19)
El Dorado Street
615
623,29
701,05,13
717,19,21,23,25
807
815
810
716
712,14,08,1/2,10
620,22
616,18
520,22,24,16
514
508,10,
Alameda
319,21,23,25
403,15
14 5
2 2
Comrn1
Small plain Queen Anne (Also see
744 Georgia)
623-Plain front cottage, 629-Small
stucco
701-Two story bungalow with dormer
window, 705-Bungalow, 713-Queen Anne
717-Stucco apartment, 719-Small
bungalow, 721,23,25-Stucco apt.
SmalI bungalow
SmaII plain cottage
SmaI I cottage
Queen Anne building with wide siding
(Also see 901 Capitol)
Stucco apartment building, tile roof
Hip roof duplex, trim, columns
Twin to 620,22 but painted white
Grocery and laundromat
Steep pitch roof home, somewhat
less steep than most
Hip roof flats
Stuccoed over hip roof structure
Steep pitch roof home, asphalt siding
SmalI cottage
Tiny bungalow duplexes (See also 843,45
47 York)
Large remodeled dark shingle chalet
and a Dutch roof house
Form 10-300a
(July 1969)
UNITED STATES DEPARTMENT OF THE INTERIOR
NATIONAL PARK SERVICE
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation
California
S° lan °
FOR NPS USE ONLY
ENTRY NUMBER
MAR
(Number Bit ontriea)
#7. Description: (Page 20)
AIameda Street
505,07
513,15
517,29
721,1/2
728,30
720
718
716
708
700,02
630
624,20
614
528
520
512, I(H
409
400
Monterey Street
219
1 2
1 2
vac.
Hip roof house with columned porch
(See also 842 Georgia)
Square hip roof duplex
517-Square stucco house, 529-Plain
Queen Anne, asphalt shingles (Also
see 845 Virginia)
Large chalet home, many Swiss details
(Same as 1001 CarolIna)
SmalI bungalow
Bungalow with broad porch
Small remodeled home
Bungalow with narrow siding
(Same as 1000 Capitol)
(Same as 1001 Capitol)
Twin small bungalows
vac.
(Same as 903 Virginia)
Stuccoed bungalow, probably
originally wood
Twin dark shingle bungalows
Shingled steep pitch roof house
Small stucco building almost hidden
by paIm
(Same as 900 York)
Small wooden home (Also see 945 York)
Form 10-300o
(July 1969)
NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY - NOMINATION FORM
(Continuation Sheet)
CaIifornia
Solano
FOR NPS USE ONLY
ENTRY NUMBER
(Number alt entries)
#7. Description: (Page 21)
Monterey Street
31 I
317,19,21,23
415
427
429A,B,C,D
505
515,17
Sonoma Boulevard
1820
1826
1908,10
gas
vac,
Comm1I
2 Small wooden house with nice roof line
Two story stucco duplex and tiny
stucco bungalow
(Same as 924 Georgia)
Small asphalt shingle cottage
(Same as 943 Virginia)
Stucco and wood story and one half
bungalow (See also 946 Virginia)
Plain two story brick house, unusual
for this area
vac.
(Same as 601 Capitol)
Queen Anne with narrow siding, dormer
window and tower capped porch
PERIOD (check One or More aa Appropriate)
O Pre-Columbian! Q 16th Century
n 15th Century Q 17th Century
D 18th Century
£] 19th Century
Q 20th Century
SPECIFIC OATE(S) (If Applicable and Known)
AREAS OF SIGNIFICANCE (Check One or More as Appropriate) Abor iginal
n Prehistoric
n Historic
( | Agriculture
C7| Architecture
D Art
| | Commerce
[ | Communications
| | Conservation
( | Education
I | Engineering
| | Industry
f~1 Invention
I| Landscape
Architecture
[J Literature
[3 Military
D Music
a
a
a
n
a
a
a
Political
Religion/Phi-
losophy
Science
Sculpture
Social/Human
itarian
Theater
Transportation
f~l Urban Planning
[ ] Other (Specify)
H-
U
UJ
LJ
IX)
STATEMENT OF SIGNIFICANCE
The Old City area of Vallejo was the location of many of Vallejo's first Victorian homes. Because of the steep hill, the area was never developed commercially as the neighboring downtown business area expanded. Consequently, we find Vallejo's original residential area, verging on the community's major business district, that has remained an island while the community has grown around and beyond it.f \ Today the area is dotted with an array of excellent examples of Victorian architectures dating from the 1^50's. While none of these homes were built on the grand and lavish scale often associated with the Victorian era, they are representative of the types of homes built in small and growing communities in the West during the last half of the 19th century^s Many of these homes have been maintained through the years in their original appearance, while others have been allowed to fall into disrepair or have been remodeled and "modernized" to the extent that they no longer give a hint of their original character. The original large plots of ground have in most cases been divided into smaller lots and other homes built on them. Thus today we find the area covered with homes built at various times from the 1850's up until 1£>65.
In addition to the homes that have been well prese~rved, there are still a number of Victorian homes in the area, including some of the finest, that could easily be returned to original exterior condition.
History of Napa and Solano Counties. Tom Gregory, Historic Record Company, Los Angeles, California, 1912.
LATITUDE AND LONGITUDE COORDINATES
DEFINING A RECTANGLE LOCATING THE PROPERTY
NW
NE
SE
^it-
LATITUDE
Degrees Minutes Seconds
38 o 06 . 14 .
33 o 06 • 14 •
33 ° 05 • 58 •
38 o 05 • 58 •
LONGITUDE
Degrees Minutes Seconds
122o 15, 11"
122° 14- 47-122° 14- 47-
122o ], 11.
LATITUDE AND LONGITUDE COORDINATES
DEFINING THE CENTER POINT OF A PROPERTY
OF LESS THAN TEN ACRES
Degrees Minutes Seconds
O p »
LONGITUDE
Degrees Minutes Seconds
APPROXIMATE ACREAGE OF NOMINATED PROPERTY: 80 (plUS PIT mi STATE: CODE COUNTY
Y RElM
m
m
iiNAME AND TITLE:
Richard Lemke. Chairman
c
n
ORGAN) ZATION
Architectural Heritage Society
STREET AND NUMBER:
629 Mann Street
CITY OR TOWN:
Vallejo California 06 oo
As the designated State Liaison Officer for the Na
tional Historic Preservation Act of 1966 (Public Law
89-665), I hereby nominate this property for inclusion
in the National Register and certify that it has been
evaluated according to the criteria and procedures set
forth by the National Park Service. The recommended
level of significance of this nomination is:
National [X] Statg^D ^^~Q£ al D
^. Name
I hereby certify that this property is included in the
National Register.
Chief, Office of Archeology and Historic/Preservation
Date
ATTEST:
Title State Liaison Oftfcer
Date NOV 8 #72
Keeper of The National Registe
Date
CONSENT CALENDAR 8.F.
DATE: December 19, 2023
TO: Mayor and Members of the City Council
FROM: Rekha Nayar, Finance Director
SUBJECT: ADOPTION OF A RESOLUTION RECEIVING AND FILING THE SB 165 ANNUAL REPORT FOR FY 2022-23
RECOMMENDATION
Adopt a Resolution to receive and file the annual reports relating to special taxes levied in the City's Northeast Quadrant Improvement District No. 2003-01 and Hiddenbrooke Improvement District No. 1998-1 for fiscal year ended June 30, 2023.
REASONS FOR RECOMMENDATION
To maintain compliance with Section 50075.3 and Section 5341 of the California Government Code.
BACKGROUND AND DISCUSSION
Senate Bill 165, filed with the Secretary of State on September 19, 2000, enacted the Local Agency Special Tax and Bond Accountability Act (the "Act"). The Act requires that any local special tax or local bond measure subject to voter approval contain a statement indicating the specific purposes of the special tax, require that the proceeds of the special tax be applied to those purposes, require the creation of an account into which the proceeds shall be deposited and require an annual report containing specified information concerning the use of the proceeds. The Act only applies to any local special tax measure or local bond measure adopted on or after January 1, 2001 in accordance with Section 50075.1 or Section 53410 of the California Government Code.
Some of the requirements of the Act are handled at the formation of the special tax district and others are handled through annual reports. This section of this report intends to comply with Section 50075.3 or Section 53411 of the California Government Code that states: "The chief fiscal officer of the issuing local agency shall file a report with its governing body no later than January 1, 2002, and at least once a year thereafter.
The annual report shall contain the following information for each of the community facilities districts:
1. The amount of funds collected and expended.
2. The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1 or Section 53410.
The City's Northeast Quadrant Improvement District No. 2003-01 and Hiddenbrooke Improvement District No. 1998-1 fall within these reporting requirements and the attached annual reports are intended to comply with the requirements of Senate Bill 165.
FISCAL IMPACT
There is no immediate financial impact associated with or budget action necessary as a result of the recommended actions.
Date: December 19, 2023
Subject: ADOPTION OF A RESOLUTION RECEIVING AND FILING THE SB 165 ANNUAL REPORT FOR FY 2022-23
ENVIRONMENTAL REVIEW
This item relates to receiving and filing the annual report required by Senate Bill 165 and is exempt from the California Environmental Quality Act (CEQA) as it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution SB 165 2023 CAO Stamp
2. SB 165 - City of Vallejo FY 23-24
3. Vallejo HID SB 165 Report 2023
CONTACT
Rekha Nayar, Finance Director (707-648-4592)
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 23-XXX N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO TO RECEIVE AND FILE SB 165 ANNUAL REPORT FOR FISCAL YEAR 2022-23 WHEREAS, the Local Agency Special Tax Bond and Accountability Act (“Act”) requires that an annual report be submitted by a local agency levying a special tax or issuing a bond measure adopted on or after January 1, 2001; and
WHEREAS, the Act requires that the annual report specify the amount of funds collected and expended as well as the status of any project required or authorized to be funded as identified in Section 50075.1 or Section 53410 of the California Government Code; and WHEREAS, the City’s Northeast Quadrant Improvement District No. 2003-01 and Hiddenbrooke Improvement District No. 1998-1 are subject to the Act’s annual reporting requirements; and
WHEREAS, in accordance with the Act, the City has prepared and provided to the City Council an annual report for the fiscal year ended June 30, 2023 containing the required information.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Vallejo, State of California, as follows:
The City Council hereby receives, and files the SB 165 Report relating to special taxes levied in the City's Northeast Quadrant Improvement District No. 2003-01 and Hiddenbrooke Improvement District No. 1998-1 for the Fiscal Year Ended June 30, 2023, attached hereto.
Adopted by the City Council of the City of Vallejo at a regular meeting held on December 19, 2023 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ROBERT MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
City of Vallejo
Fiscal Year 2023/24 Annual Report – Northeast Quadrant Improvement District No. 2003-1 SB 165: LOCAL AGENCY SPECIAL TAX AND BOND
ACCOUNTABILITY ACT
Senate Bill 165, filed with the Secretary of State on September 19, 2000, enacted the Local Agency Special Tax and Bond Accountability Act (the “Act”). This Act requires that any local special tax or local bond measure subject to voter approval contain a statement indicating the specific purposes of the special tax, require that the proceeds of the special tax be applied to those purposes, require the creation of an account into which the proceeds shall be deposited, and require an annual report containing specified information concerning the use of the proceeds. The Act only applies to any local special tax measure or local bond measure adopted on or after January 1, 2001, in accordance with Section 50075.1 or Section 53410 of the California Government Code.
Some of the requirements of the Act are handled at the formation of the Special Tax District and others are handled through annual reports. This Section of this report intends to comply with Sections 50075.3 and 53411 of the California Government Code that states:
“The chief fiscal officer of the issuing local agency shall file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report shall contain both of the following:
1. The amount of funds collected and expended.
2. The status of any project required or authorized to be funded as identified in subdivision (a) of Sections 50075.1 [and] 53410.”
The requirements of the Act apply to the Funds for the following:
Northeast Quadrant Improvement District No. 2003-1 of the City of Vallejo Improvement Bonds, 2003 Series A
December 17, 2003
Purpose of Special Tax
The special tax provides funding to finance the construction of certain public improvements which are described in Appendix A of this report. The project funded by the bonds is complete.
Collections and Expenditures
Fund
Name
Initial
Deposit
Total Amount
Collected (1)
6/30/2023
Balance
Amount
Expended (2)
Project
Status
Bond Fund (3) $0.00 $10,907,549.88 $568,939.00 $10,338,610.88 Ongoing Improvement Fund 6,201,378.13 6,201,378.13 0.00 6,201,378.13 Complete Reserve Fund 594,850.00 594,850.00 515,012.00 79,838.00 Ongoing Costs of Issuance Fund 225,000.00 225,000.00 0.00 225,000.00 Complete AD 58 & AD 64 Prepayment 560,887.00 560,887.00 0.00 560,887.00 Complete Capitalized Interest Account 334,133.47 334,133.47 0.00 334,133.47 Complete (1) Aggregate amount collected via special tax levy since Fiscal Year 2004/05. (2) Amount Expended equal to Total Amount Collected - 6/30/2023 Balance. (3) Includes funds designated for subsequent payments ($375,959) and undesignated/available funds ($192,980). 655)University)Ave,)Suite)200)•)Sacramento,)CA)95825
Phone:)l916p)561-0890)•)Fax:)l916p)561-0891
www.goodwinconsultinggroup.net
CITY OF VALLEJO
HIDDENBROOKE IMPROVEMENT DISTRICT NO. 1998-1
SPECIAL TAX AND BOND ACCOUNTABILITY REPORT
(SENATE BILL 165)
FISCAL YEAR 2022-23
November 9, 2023
City of Vallejo
Hiddenbrooke Improvement District No. 1998-1
Special Tax and Bond Accountability Report
TABLE OF CONTENTS
Section Page
I. Introduction ..........................................................................................................................1 II. Senate Bill 165 Reporting Requirements .............................................................................2 III. Authorized Facilities ............................................................................................................3
Appendix A – Special Taxes Levied and Expended
City of Vallejo 1 Fiscal Year 2022-23
HID No. 1998-1 Special Tax and Bond Accountability Report I. INTRODUCTION
On September 18, 2000, former Governor Gray Davis signed Senate Bill 165 which enacted the Local Agency Special Tax and Bond Accountability Act. In approving the bill, the Legislature declared that local agencies need to demonstrate to the voters that special taxes and bond proceeds are being spent on the facilities and services for which they were intended. To further this objective, the Legislature added Sections 50075.3 and 53411 to the Californi a Government Code setting forth annual reporting requirements relative to special taxes collected and bonds issued by a local public agency.
The City of Vallejo (the “City”) has levied special taxes (the “Improvement Levy”) in the Hiddenbrooke Improvement District No. 1998-1 (the “HID”) in fiscal year 2022-23. Furthermore, the City of Vallejo issued bonds in 1998 (the “District Bonds”) that were secured by the revenues from the HID Improvement Levy. In 2004, the Vallejo Public Financing Authority (the “Authority”) issued additional bonds (the “Bonds”) in order to purchase the District Bonds in lieu of redemption. This report serves to satisfy the annual reporting requirements described above for the HID Improvement Levy revenues, the District Bonds, and the Bonds.
City of Vallejo 2 Fiscal Year 2022-23
HID No. 1998-1 Special Tax and Bond Accountability Report II. SENATE BILL 165 REPORTING REQUIREMENTS
Pursuant to Sections 50075.3 and 53411, the chief fiscal officer of the public agency will, by January 1, 2002, and at least once a year thereafter, file a report with the governing body setting forth the following information.
Section 50075.3
Item (a): Identify the amount of special taxes that have been collected and expended.
Improvement Levy revenues are initially held at the City in Fund 343. When debt service payments are made on the District Bonds, the revenues are transferred to Fund 348. Fund 348 holds moneys associated with the Bonds, as well as surplus revenues that can be used to pay for authorized facilities. The tables in Appendix A provide fund balances, revenues, and expenditures for Funds 343 and 348 for fiscal year 2022-23.
Item (b): Identify the status of any project required or authorized to be funded by the special taxes.
Construction and acquisition of the authorized facilities is ongoing. See Section III for a summary of authorized facilities.
Section 53411
Item (a): Identify the amount of bonds that have been collected and expended.
The District Bonds were originally issued in the aggregate amount of $28,085,000. All Proceeds of the District Bonds were expended by 2004, when they were acquired with proceeds of the Bonds. See Appendix B for the original sources and uses of the Bonds .
All proceeds of the Bonds were expended in prior years, except for a portion of the Reserve Fund for the Bonds that is still required to be held.
Item (b): Identify the status of any project required or authorized to be funded from bond proceeds.
Construction and acquisition of the authorized facilities is ongoing. See Section III for a summary of authorized facilities.
City of Vallejo 3 Fiscal Year 2022-23
HID No. 1998-1 Special Tax and Bond Accountability Report III. AUTHORIZED FACILITIES
Authorized Facilities
The resolution that established CFD No. 1988 -1 identified the following public facilities authorized to be financed by CFD No. 1988-1:
• Grading and street improvements
• Storm drainage and sewer system
• Water system
• Underground gas, electric, and transmission
• Landscaping
• Public golf course
• Fire protection facilities and equipment
• Freeway and public access improvements
• Regional park acquisition
APPENDIX A
Special Taxes Levied and Expended
CITY OF VALLEJO
HIDDENBROOKE IMPROVEMENT DISTRICT
CUSTODIAL FUNDS
STATEMENT OF FIDUCIARY NET POSITION
JUNE 30, 2023
Improvement Improvement
District 1998 District 2004‐A
Fund 343 Fund 348 Total
Assets:
Cash and Investment 2,236,669 $ 2,236,669 $
Restricted cash and investments with fiscal agents 3,161,347 3,161,347 Total Assets ‐ 5,398,016 5,398,016 Liabilities:
Accrued Accounts Payable
Accrued Interest Payable 134,815 134,815
Bonds payable:
Due within one year 615,000 615,000
Due in more than one year 6,390,000 6,390,000
Total Liabilities ‐ 7,139,815 7,139,815 Net Position (Deficit):
Restricted (Deficit) (1,741,799) (1,741,799)
Total Net Position (Deficit) ‐$ (1,741,799)$ (1,741,799) $ CITY OF VALLEJO
HIDDENBROOKE IMPROVEMENT DISTRICT
CUSTODIAL FUNDS
STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
YEAR ENDED JUNE 30, 2023
Hiddenbrooke
Improvement Improvement Improvement
District 1998 District 2004‐A District
Fund 343 Fund 348 Total
Additions:
Investment earnings 5,937 $ 104,520 $ 110,457 $ Collections for assessment districts 1,682,688 ‐ 1,682,688$ Transfers between funds (1,653,008) 1,653,008 ‐ $ Total Additions 35,617 1,757,528 1,793,145 Deductions:
Administrative expenses 37,844 37,844
Interest and fiscal charges 2,100 278,203 280,303 Total Deductions 39,944 278,203 318,147 Net Increase in Fiduciary Net Position (4,327) 1,479,325 1,474,998 Net Position (Deficit) ‐ Beginning 4,327.00 (3,221,124) (3,216,797) Net Position (Deficit) ‐ Ending ‐$ (1,741,799)$ (1,741,799) $
APPENDIX B
Original Sources and Uses of Bond Proceeds
City of Vallejo
Hiddenbrooke Improvement District No. 1998-1
Original Sources and Uses of Bond Proceeds
Issuer:
Vallejo Public
Financing
Authority
Bonds: 2004 Series A
Date of Issuance: 8/30/2004
Sources
Principal Amount of the Bonds $22,400,000
Original Issue Premium/(Discount) ($120,183.25)
Underwriter’s Discount ($448,000.00)
Total $21,831,816.75
Uses
Program Fund (1) $20,705,188.43
Reserve Fund (2) $896,000.00
Cost of Issuance Fund $230,628.32
Total $21,831,816.75
(1) Used to acquire the Series 1998A Bonds.
(2) As of the date of this report, the Reserve Requirement is $377,000 CONSENT CALENDAR 8.G.
DATE: December 19, 2023
TO: Mayor and Members of the City Council
FROM: Terrance Davis, Assistant City Manager
Jason Ackley, Assistant to the City Manager
SUBJECT: ADOPT RESOLUTION APPROVING THE SIXTH AMENDMENT TO CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND AKIN GUMP STRAUS HAUER & FELD, INCREASING THE NOT-TO-EXCEED BY $140,000, AND
EXTENDING THE TERM AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
RECOMMENDATION
Adopt a resolution approving the Sixth Amendment to the Consultant and Professional Services Agreement with Akin Gump Straus Hauer & Feld (“Akin Gump”) for legislative affairs services, increasing the not-to- exceed amount by $140,000 and extending the term thereof and authorizing the City Manager to execute same.
REASONS FOR RECOMMENDATION
Approval of the Sixth Amendment provides continuity for legislative support and advocacy efforts. Akin Gump provides the City with professional services in support of the City's legislative and grant funding priorities. This includes the services necessary for the completion of the City's 2023-2024 legislative platform, continued advocacy with elected Federal and State officials, and support related to legislation.
BACKGROUND AND DISCUSSION
Akin Gump has been contracted to provide legislative support to the City of Vallejo since April of 2020.
Additionally, Akin Gump has provided similar support to the Solano Transportation Authority (STA) and related entities such as the City of Vallejo pursuant to a separate contract since 2007. As a member of the Joint Powers Authority, the City of Vallejo is a party to the professional services agreement with Akin Gump and utilizes the firm's services via the cooperative STA agreement to establish and advocate for legislative priorities for the City of Vallejo related to transportation and transit infrastructure.
In April 2020, the City Manager entered into a separate Consultant and Professional Agreement with Akin Gump to expand legislative support to include the City's economic development, water, housing, and public safety legislative priorities. The original contract was for a 6-month term, with two, one-year options to extend, and an original not to exceed the amount of $60,000.
To date, five amendments have been executed. On October 1, 2020, the City issued the First Amendment to the contract, extending the term three months, and increasing the not-to-exceed amount from $60,000 to $90,000. The second amendment extended the term from December 2020 to December 2021 and increased the not-to-exceed by $120,000. The third amendment increased the not-to-exceed amount from $210,000 to $330,000 and extended the term to December 31, 2022. The fourth amendment extended the contract term by one year to end on December 31, 2023, and a fifth amendment increased the not-to-exceed by $130,000 to finish out the term of the contract.
This Sixth Amendment will increase the not-to-exceed amount by $140,000, from $460,000 to $600,000, and
Date: December 19, 2023
Subject: ADOPT RESOLUTION APPROVING THE SIXTH AMENDMENT TO CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND AKIN GUMP STRAUS HAUER & FELD, INCREASING THE NOT-TO-EXCEED BY $140,000, AND
EXTENDING THE TERM AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
extend the term of the contract an additional calendar year to December 31, 2024. This will provide the City with adequate legislative support needed to advocate for City legislative priorities and pursue funding related to current and future priority items.
FISCAL IMPACT
The approval of this item would add an additional $140,000 to the current agreement with the vendor. This increase would be expected to cover costs for service through the remainder of the extended term of the Agreement, ending December 31, 2024.
There are sufficient appropriations in the FY 2023-24 General and Water Fund budgets to fund the services expected during this fiscal year, including this requested amendment. Funding for the services provided from July 1, 2024, through December 31, 2024, would be incorporated in the FY 2024-25 budget.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. RESO _Akin Gump_6th Amendment CAO Stamp
2. Sixth AMENDMENT AKIN GUMP STRAUS HAUER AND FELD
CONTACT
Terrance Davis, Assistant City Manager (707) 648-4301
[email protected]
RESOLUTION NO. 23-______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE SIXTH
AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH
AKIN GUMP STRAUS HAUER & FELD, LLP TO INCREASE THE CONTRACT AMOUNT BY $140,000 FOR A TOTAL NOT TO EXCEED $600,000 AND EXTEND THE TERM THROUGH DECEMBER 31, 2024
WHEREAS, Akin Gump Straus Hauer & Feld, LLP (Consultant) has been contracted to provide legislative support to the City of Vallejo (City) since 2020 to establish and advocate for legislative priorities for the City; and
WHEREAS, the City entered into a Consultant and Professional Services Agreement with Consultant in April of 2020 (Original Agreement); and
WHEREAS, the Original Agreement has been amended on five separate occasions to extend the contract term and/or to add additional compensation for services; and WHEREAS, the City wishes to continue to retain the services of Consultant for an additional calendar year, and additional funding is necessary to compensate Consultant for its continued provision of services to the City through to the expiration of the new term.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby approves the Sixth Amendment to the Consultant and Professional Services Agreement between the City of Vallejo Akin Gump Straus Hauer & Feld, LLP to increase compensation due the Consultant by ONE HUNDRED FORTY THOUSAND DOLLARS ($140,000) for a total contract amount not to exceed SIX HUNDRED THOUSAND DOLLARS ($600,000) and to extend the term of the Agreement to December 31, 2024 and authorizes the City Manager to execute same.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on December 19, 2023, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
_____________________________
DAWN G. ABRAHAMSON, CITY CLERK
SIXTH AMENDMENT TO
AGREEMENT BETWEEN
CITY OF VALLEJO
AND
AKIN GUMP STRAUS HAUER & FELD, LLP
This Sixth Amendment to the Consultant and Professional Services Agreement dated April 1, 2020, hereafter referred to as “Agreement”, between Akin Gump Straus Hauer & Feld, a Limited Liability Partnership, therein referred to as Consultant, and the City of Vallejo, a municipal corporation, therein referred to as City, is made and entered into on this ___ day of December 2023.
Consultant and City do mutually agree as follows:
1. Payment for Additional Services. In consideration of Consultant providing the Additional Services, the not to exceed amount of Agreement is increased one hundred forty thousand dollars and no/100 cents ($140,000.00). The maximum not to exceed amount specified in Exhibit B of the Agreement is increased by said amount and the new not to exceed amount is six hundred thousand dollars and no/100 cents ($600,000.00).
Consultant agrees that the amount of increase in the not to exceed amount specified above shall constitute full compensation for the Additional Services and shall fully compensate Consultant for any and all direct and indirect costs that may be incurred by Consultant in connection with the Additional Services, including costs associated with any changes and/or delays in work schedules or in the performance of other services or work by Consultant.
2. Revised Term of the Agreement. The Agreement term in section 16 of the Agreement is currently scheduled to expire on December 31, 2023. The term of the Agreement is hereby extended to and shall expire on December 31, 2024.
3. Integration. This Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Amendment. This Amendment shall not be amended or modified except by a written agreement executed by each of the parties.
Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.
4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall control in all respects.
5. Ambiguities. The parties have each carefully reviewed this Amendment and have agreed to each term of this Amendment. No ambiguity shall be presumed to be construed against either party.
6. Counterparts. This Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
7. Facsimile Signatures. This Amendment shall be binding upon the receipt of facsimile signatures; provided, however, that any person transmitting his or her signature by facsimile shall promptly send an original signature to the other party at the addresses noted below:
City: Terrance Davis, Assistant City Manager
City of Vallejo
555 Santa Clara Street
Vallejo, CA 94590
Consultant: Susan Lent, Partner
Akin Gump Straus Hauer & Feld, LLP
2001 K Street NW
Washington, DC 20006
8. Authority. The person signing this Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of Consultant.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
IN WITNESS WHEREOF, the parties have entered into this Sixth Amendment on the day and year first hereinabove appearing.
AKIN GUMP STRAUS HAUER & FELD,
a Limited Liability Partnership
BY:
SUSAN LENT
Partner
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
BY:
Mike Malone
City Manager
DATE:
ATTEST:
DAWN ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
TERRANCE DAVIS
Assistant City Manager
APPROVED AS TO FORM:
VERONICA NEBB
City Attorney
APPROVED AS TO INSURANCE:
ARMOND SARKIS
Risk Manager
CONSENT CALENDAR 8.H.
DATE: December 19, 2023
TO: Mayor and Members of the City Council
FROM: Terrance Davis, Assistant City Manager
Sidney Wilson, Administrative Analyst
SUBJECT: ADOPT A RESOLUTION ACCEPTING THE CLEAN CALIFORNIA GRANT AWARD AND
PROVIDE NOTICE TO AMEND THE BUDGET TO ACCEPT THE GRANT FUNDS (STEP 1)
RECOMMENDATION
Adopt a Resolution accepting the Clean California grant award and providing notice of intent to amend the budget to accept the awarded grant funds (Step 1).
REASONS FOR RECOMMENDATION
Staff recommends accepting these grant awards to help deter litter and debris challenges. Further, the additional lighting the grant will provide will help with safety. Finally, the replacement of downtown's benches will be a welcome upgrade as they are in dire need of replacement.
BACKGROUND AND DISCUSSION
Legislative Authority
Assembly Bill 149 (Sec.16) created the CCLGP of 2021 and was codified under Streets and Highway Code §91.41 et al.
Program Background
The Clean California Local Grant Program (CCLGP) is a competitive statewide program created to beautify and clean up local streets and roads, tribal lands, parks, pathways, transit centers, and other public spaces. The Program is one part of the nearly $1.1 billion Clean California (Clean CA) initiative that takes direct aim at the continuous trash accumulation that has overwhelmed the California Department of Transportation (Caltrans) and its partners. Other parts of the Clean CA initiative include litter abatement efforts, state beautification and safety projects, and public education campaigns.
Pursuant to statute, the intent of the CCLGP is to achieve the following goals: (1) Reduce the amount of waste and debris within public rights-of-way, pathways, parks, transit centers, and other public spaces. (2) Enhance, rehabilitate, restore, or install measures to beautify and improve public spaces and mitigate the urban heat island effect1. (3) Enhance public health, cultural connections, and community placemaking by improving public spaces for walking and recreation. (4) Advance equity for underserved communities.
Program Budget
The program is funded by approximately $100 million dollars in FY 2023/2024 (FY 23-24) General Fund money.
The availability of grant funding is contingent on the funds being made available in the FY 23-24 State Budget. All projects must be completed and all implementation funds must be expended by June 30, 2026. Each grant award shall not exceed five million dollars ($5,000,000). There is no minimum award.
Match Requirements
Required local match is the minimum percentage of the project’s funding the applicant commits to provide as a condition of accepting a program grant. The required local match will range from 0% (i.e., no local match required)
Date: December 19, 2023
Subject: ADOPT A RESOLUTION ACCEPTING THE CLEAN CALIFORNIA GRANT AWARD AND
PROVIDE NOTICE TO AMEND THE BUDGET TO ACCEPT THE GRANT
FUNDS (STEP 1)
to 50% of the total grant amount request. The percentage is determined based on the “severity of disadvantage” (SOD) of the community surrounding the project. The community surrounding the project is defined as all census tracts3 within a ½ mile radius of the perimeter of the project site (or sites if there are multiple locations). The required local match will decrease as the SOD of the surrounding community increases.
Reporting
Upon execution of a CCLGP agreement, grant recipients must submit quarterly Project Progress Reports and a Final Delivery Report to Caltrans. The reports will be required to assess whether projects are meeting their scope and are being delivered on time and within budget. They will be submitted electronically and due within 45-days of the end of a quarter. The State may make periodic visits, including a final inspection, to project sites. The State will determine if the work is consistent with the approved project scope. Caltrans staff will be responsible for conducting and coordinating site visits with the awarded projects. The final invoice will be paid upon submission and acceptance of the Final Delivery Report to Caltrans. Complete final delivery reports and invoices must be submitted to Caltrans no later than November 1, 2026.
Vallejo's Project
The City of Vallejo was notified of the Clean California award on October 9th. The award ($352,000) was for the full amount of the request. The City also applied for, and was awarded, a 25% match waiver. The match may either be cash or an in-kind contribution.
The City of Vallejo's proposed project plans to transform downtown's high-visibility areas with the installation of new pedestrian-backed seating benches to offer comfort along walkways, solar lighting to improve security and safety for all users, including anti-littering signage to support expanded cleanup events that will directly impact excessive litter and debris challenges faced by the Vallejo community.
FISCAL IMPACT
The budget will need to be adjusted to account for the $352,000 awarded through the Clean California grant award. The match will be provided with Staff time.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. CCLGP Resolution CAO Stamp
2. City of Vallejo - CC Budget
3. City of Vallejo - CC Application
4. City of Vallejo_Vallejo Downtown Georgia Street Clean Up_Transmittal Letter for Cycle 2_11.28.2023
5. City of Vallejo_Downtown Georgia Street Clean Up and Beautification_C2 RGA_CERT
CONTACT
Terrance Davis, Assistant City Manager (707) 648-4301
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
Resolution NO. XXX-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING
AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR THE VALLEJO DOWNTOWN/GEORGIA STREET CLEAN UP AND
BEAUTIFICATION AND AUTHORIZING THE CITY MANAGER OR THEIR
DESIGNEE TO EXECUTE SAME
WHEREAS, the City of Vallejo is eligible to receive Federal and/or State funding for certain transportation planning related plans, through the California Department of Transportation;
WHEREAS, a Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be claimed through the Clean California Local Grant Program;
WHEREAS, the City of Vallejo wishes to delegate authorization to execute these agreements and any amendments thereto;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo approves the Restricted Grant Agreements and any amendments thereto with the California Department of Transportation and authorizes the City Manager or Designee to execute the agreements and to take all necessary action to implement them.
Adopted by the Council of the City of Vallejo at a meeting held on December 19, 2023 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CCLGP PROJECT COST PROPOSAL WORK PLAN ESTIMATE
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields. Costs will auto-populate.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
All calculations should be checked by the applicant prior to submitting this attachment with the application.
Project Information
Implementing Agency Name: City of Vallejo
Project Title: Downtown Georgia Street Beautification and Cleanup Program Infrastructure
Activity Summary:
*Click the Infrastructure links below to navigate to individual the correct section of the Infrastructure Activities tab. *Enter information in the Infrastructure Activities tab, as it applies to your project. *The Infrastructure Activities tab is not required if there are no infrastructure activities on your project. * Values are rounded to the nearest $1,000.
Activity Activity Name Total CCLGP
Participating Costs ($)
Activity 1 INFRASTRUCTURE SCHEDULE & RELATED COSTS $ -
Activity 2 Construction Items & Contingencies (CON) $ 319,659.75 Activity 3 Preliminary Engineering (PE) $ -
Activity 4 Right of Way (RW) $ -
Activity 5 Construction Engineering (CE) $ -
TOTAL FOR ALL INFRASTRUCTURE CCLGP PARTICIPATING ACTIVITIES: $ 320,000.00 Non-Infrastructure
Task Summary:
*Click the Task links below to navigate to individual Task Details tabs. *Enter information in each individual Task Tab, as it applies to your project (Task A, Task A "OC," Task B, Task C, etc.). *Not all Task tabs are required to be completed.
*The Task tabs are not required if there are no non-infrastructure elements on your project. * Values are rounded to the nearest $1,000.
Task Task Name Total CCLGP
Participating Costs ($)
Task A Clean Up Events $ 32,000.00
Task B 0 $ -
Task C 0 $ -
Task D 0 $ -
Task E 0 $ -
Task F 0 $ -
Task G 0 $ -
Task H 0 $ -
Task I 0 $ -
Task J 0 $ -
TOTAL FOR ALL NON-INFRASTRUCTURE CCLGP PARTICIPATING TASKS: $ 32,000.00 If Requesting Indirect Costs
Approved ICAP/ICRP? If Approved ICAP/ICRP box is checked, provide rate:
TOTAL CCLGP PARTICIPATING PROJECT COST
(INFRASTRUCTURE + NON-INFRASTRUCTURE): $ 352,000.00
CCLGP Cycle 2 (02/2023)
INFRASTRUCTURE SCHEDULE & RELATED COSTS
NOTE:
Read the instructions before entering data.
If a field is not applicable to your project, write "N/A".
Do not enter data in shaded fields.
Participating costs does not necessarily equal grant amount request.
Round values to the nearest $1,000. Example: requested grant amount $1,200,900.32 would round to $1,201,000.00.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Project Milestone
Date
(Estimated or
Actual)
Activity
Completed
(Place "X")
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP Non-participating
Costs
(i.e. Non-Eligible for
Reimbursement)
Project Study Report Approved N/A
Begin Environmental (PA&ED) Phase N/A
Circulate Draft Environmental Document N/A
Draft Project Report N/A
End Environmental Phase (PA&ED Milestone) N/A
Begin Design Phase (Ready to List for Advertisement Milestone) N/A Permits From All Other Applicable Agencies Received N/A Begin Right of Way Phase N/A
End Right of Way Phase (Right of Way Certification Milestone) N/A Encroachment Permit Application Submitted N/A
Encroachment Permit Obtained N/A
Process for Art Installation on SHS Initiated N/A
CCLGP Application Due Date 4/28/2023
Process for Art Installation on SHS Completed N/A
Board, Council, or Tribal Resolution Signed N/A
CCLGP Project Grant Award Notification September-23
RGA Fully Executed and Notice to Proceed Sent
PROVIDE FOR AT LEAST 6 MONTHS AFTER SEPTEMBER 2023 March-24 Project Contractor Bid Opening N/A
Project Contractor Award N/A
Consultants/Subcontractors Hired N/A
Project Construction Start 4/24/2024
Maintenance Agreement Started N/A
End Construction Phase (Construction Contract Acceptance Milestone) MUST BE NO LATER THAN 6/30/2026 4/30/2026
Begin Closeout Phase 5/30/2026
Maintenance Agreement Completed N/A
End Closeout Phase (Closeout Report)
REPORTS AND FINAL INVOICES MUST BE SENT TO CALTRANS BY 11/01/2026 6/30/2026 Total Infrastructure
Schedule Cost Non-
Participating Funds:
TOTAL INFRASTRUCTURE SCHEDULE CCLGP PARTICIPATING COSTS: $ - $ -
CCLGP Cycle 2 (02/2023)
INFRASTRUCTURE
DETAILED ENGINEER'S ESTIMATE & TOTAL PROJECT'S ESTIMATED ACTIVITY COSTS NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
Participating costs does not necessarily equal grant amount request.
Round values to the nearest $1,000. Example: requested grant amount $1,200,900.32 would round to $1,201,000.00.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
REQUIRED - Name of Licensed Engineer
responsible for preparing or reviewing this Engineer's Preliminary Estimate:
Engineering
License #:
Engineer's Preliminary Estimate and Cost Breakdown:
Engineer's Preliminary Estimate (for Construction Items Only) Cost Breakdown
Note: If a percentage isn't enterred in the CCLGP-participating column, then the item automatically shows as 100% non-participating.
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
Item
No. Item Quantity Units Unit Cost Total
Item Cost % $ % $
1 Metal benches 30.000 $ 4,043.36 $ 121,300.80 100% $ 121,300.80 0% $ - 2 Solar Double light poles 11.000 $ 7,403.00 $ 81,433.00 100% $ 81,433.00 0% $ - 3 Solar single light poles 9.000 $ 4,979.00 $ 44,811.00 100% $ 44,811.00 0% $ - 4 Waste bins 20.000 $ 1,468.51 $ 29,370.20 100% $ 29,370.20 0% $ - 5 Anti- Littering signs 30.000 $ 35.00 $ 1,050.00 100% $ 1,050.00 0% $ - 6 $ - $ - 100% $ -
7 $ - $ - 100% $ -
8 $ - $ - 100% $ -
9 $ - $ - 100% $ -
10 $ - $ - 100% $ -
11 $ - $ - 100% $ -
12 $ - $ - 100% $ -
13 $ - $ - 100% $ -
14 $ - $ - 100% $ -
15 $ - $ - 100% $ -
16 $ - $ - 100% $ -
17 $ - $ - 100% $ -
18 $ - $ - 100% $ -
19 $ - $ - 100% $ -
20 $ - $ - 100% $ -
21 $ - $ - 100% $ -
22 $ - $ - 100% $ -
23 $ - $ - 100% $ -
24 $ - $ - 100% $ -
25 $ - $ - 100% $ -
26 $ - $ - 100% $ -
27 $ - $ - 100% $ -
28 $ - $ - 100% $ -
29 $ - $ - 100% $ -
30 $ - $ - 100% $ -
31 $ - $ - 100% $ -
32 $ - $ - 100% $ -
33 $ - $ - 100% $ -
34 $ - $ - 100% $ -
35 $ - $ - 100% $ -
36 $ - $ - 100% $ -
37 $ - $ - 100% $ -
38 $ - $ - 100% $ -
39 $ - $ - 100% $ -
40 $ - $ - 100% $ -
41 $ - $ - 100% $ -
42 $ - $ - 100% $ -
43 $ - $ - 100% $ -
44 $ - $ - 100% $ -
45 $ - $ - 100% $ -
46 $ - $ - 100% $ -
47 $ - $ - 100% $ -
48 $ - $ - 100% $ -
49 $ - $ - 100% $ -
50 $ - $ - 100% $ -
51 $ - $ - 100% $ -
52 $ - $ - 100% $ -
Subtotal of Construction Items: $ 277,965.00 $ 277,965.00 $ - Construction Item Contingencies (% of Construction Items): 15% $ 41,694.75 $ 41,694.75 $ - Construction Items & Contingencies (CON) $ 319,659.75 $ 319,659.75 $ - CCLGP Cycle 2 (02/2023)
Project Delivery Costs:
Type of Project Cost Cost ($)
Preliminary Engineering (PE) CCLGP Participating Costs CCLGP Non-participating Costs Environmental Studies and Permits(PA&ED): $ - $ -
Plans, Specifications and Estimates (PS&E): $ - $ -
Total PE Consultant Costs: $ - $ - "PE" costs / "CON" costs Total PE: $ - $ - $ - 0% 25% Max
Right of Way (RW)
Right of Way Engineering: $ - $ -
Acquisitions of Rights-of-Way/Land and Utility Relocation: $0 $ - Total RW: $ - $ - $ -
Construction Engineering (CE)
Construction Engineering: $ - $ -
Total CE Consultant Costs: $ - $ - $ - "CE" costs / "CON" costs Total CE: $ - $ - $ - 0% 15% Max
Total Infrastructure CCLGP
Participating Costs
Total Infrastructure Non-
participating Costs
Total Infrastructure Project Cost: $ 319,660 $ 319,660 $ - Documentation of Non-Participating Costs
The Engineer's explanation and/or calculations for splitting costs between CCLGP-Participating and Non-participating costs shall be documented in this section of the Estimate form.
Separate exaplanations and/or calculations are required for each item which is a partially-participating cost for CCLGP funding or is required for the construction of a non-participating item/element of the project.
Item #: Engineer's Explanation/Calculations of Partially-Participating Costs:
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "A" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name: Clean Up Events
Task Summary: Monthly clean up and litter abatement activities.
Task "A" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 04/30/24 04/30/26 Conduct up to 48 clean up events (e.g. 2 per month over 24 months)
2. 04/30/24 04/30/26 Provide volunteer outreach and recruitment activities in targeted clean up neighborhoods/downtown.
3. 4.
5. 6.
7. 8.
9. 10.
Task "A" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. Community Group Conduct clean up activities twice per month utilizing 2-4 young adults, 1 Supervisor for crew $ 32,000
2. 3.
Subtotal Consultant/Subcontractor Costs: $ 32,000 $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ 32,000 $ - Task Notes
Tasks #1 and #2- support for expanded clean up support through ongoing volunteer recruitment for litter abatement awareness and outreach activities, at annual community events (e.g.
Weekend Farmers's Market, etc.) Document events with pre &/or post photos, including impact evaluation via youth workers for City Close out Report. Costs reflect total estimated expenses for both tasks.
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task A "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task A 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task A Other Costs: $ - $ -
Total Task "A"
Non-Participating Funds:
TOTAL TASK "A" CCLGP PARTICIPATING FUNDS: $ 32,000 $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "A" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "A" Other Direct Cost
Total
Non-Participating Funds:
TASK "A" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "B" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "B" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "B" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task B "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task B 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task B Other Costs: $ - $ -
Total Task "B"
Non-Participating Funds:
TOTAL TASK "B" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "B" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "B" Other Direct Cost
Total
Non-Participating Funds:
TASK "B" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "C" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "C" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "C" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task C "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task C 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task C Other Costs: $ - $ -
Total Task "C"
Non-Participating Funds:
TOTAL TASK "C" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "C" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "C" Other Direct Cost
Total
Non-Participating Funds:
TASK "C" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "D" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "D" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "D" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task D "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task D 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task D Other Costs: $ - $ -
Total Task "D"
Non-Participating Funds:
TOTAL TASK "D" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "D" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "D" Other Direct Cost
Total
Non-Participating Funds:
TASK "D" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "E" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "E" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "E" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task E "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task E 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task E Other Costs: $ - $ -
Total Task "E"
Non-Participating Funds:
TOTAL TASK "E" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "E" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "E" Other Direct Cost
Total
Non-Participating Funds:
TASK "E" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "F" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "F" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "F" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task F "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task F 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task F Other Costs: $ - $ -
Total Task "F"
Non-Participating Funds:
TOTAL TASK "F" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "F" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "F" Other Direct Cost
Total
Non-Participating Funds:
TASK "F" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "G" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "G" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "G" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task G "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task G 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task G Other Costs: $ - $ -
Total Task "G"
Non-Participating Funds:
TOTAL TASK "G" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "G" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "G" Other Direct Cost
Total
Non-Participating Funds:
TASK "G" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "H" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "H" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "H" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task H "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task H 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task H Other Costs: $ - $ -
Total Task "H"
Non-Participating Funds:
TOTAL TASK "H" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "H" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "H" Other Direct Cost
Total
Non-Participating Funds:
TASK "H" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "I" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "I" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "I" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task I "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task I 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task I Other Costs: $ - $ -
Total Task "I"
Non-Participating Funds:
TOTAL TASK "I" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "I" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "I" Other Direct Cost
Total
Non-Participating Funds:
TASK "I" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) Non-Infrastructure
Task "J" Detail Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
A "task" is a general non-infrastructure activity (i.e. Clean Up Event). "Task activities/deliverables" are those individual items of work that make up the general task (i.e. obtaining supplies for the event).
Task Name:
Task Summary:
Task "J" Schedule
Start
Date
End
Date Task Activities/Deliverables
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
Task "J" Staff Costs - PRELIMINARY ESTIMATE
Staff Time (Agency) Estimated
Staff Hours
Hourly Rate
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
Subtotal Agency Costs: $ - $ - $ -
Type of Consultant/Subcontractor Description of Work To Be Done by Consultant/Subcontractor CCLGP Participating Costs
(i.e. Eligible for Reimbursement)
CCLGP Non-participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. Subtotal Consultant/Subcontractor Costs: $ - $ -
Total Staff Costs (Agency & Consultant/Subcontractor): $ - $ - Task Notes
Other Costs - PRELIMINARY ESTIMATE
To fill out an itemized cost for each "Other Cost", use Task J "OC" tab. Totals will auto-populate once you've entered all applicable information in the "Task J 'OC' " tab.
Total CCLGP Participating Funds
$
Total CCLGP
Non-Participating Funds
$
Travel: $ - $ -
Equipment: $ - $ -
Supplies/Materials: $ - $ -
Other Direct Costs: $ - $ -
Subtotal Task J Other Costs: $ - $ -
Total Task "J"
Non-Participating Funds:
TOTAL TASK "J" CCLGP PARTICIPATING FUNDS: $ - $ -
CCLGP Cycle 2 (02/2023)
Non-Infrastructure
Task "J" Other Direct Cost Preliminary Estimate
NOTE:
Read the instructions before entering data.
Do not enter data in shaded fields.
The information provided in this estimate is preliminary and for evaluation purposes only. A completed bid package, including final cost estimates, shall be submitted to Caltrans once the project has been awarded to the contractor.
Itemized Travel Cost
Please provide an itemized "travel" cost estimate for all travel costs applicable to each task.
Description of Travel
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Subtotal Travel Costs: $ - $ -
Itemized Equipment Cost
Please provide an itemized "equipment" cost estimate for all equipment cost applicable to each task.
For the definition of "equipment," refer to 2CFR 200.
Type of Equipment Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Equipment Costs: $ - $ - $ -
Itemized Supply/Material Cost
Please provide an itemized "supply/material" cost estimate for all supply/material costs applicable to each task.
For the definition of "supplies" refer to 2CFR 200.
Type of Supplies/Materials Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Supply/Material Costs: $ - $ - $ -
Itemized Other Direct Costs
Please provide an itemized "other" cost estimate for all other costs applicable to each task.
Type of Other Direct Costs Quantity Units Unit Cost
$ Total Cost
CCLGP Participating Costs
(i.e. Eligible for
Reimbursement)
CCLGP
Non-Participating Costs
(i.e. Non-Eligible for
Reimbursement)
1. $ - $ -
2. $ - $ -
3. $ - $ -
4. $ - $ -
5. $ - $ -
6. $ - $ -
7. $ - $ -
8. $ - $ -
9. $ - $ -
10. $ - $ -
11. $ - $ -
12. $ - $ -
Subtotal Other Direct Costs: $ - $ - $ -
Task "J" Other Direct Cost
Total
Non-Participating Funds:
TASK "J" OTHER DIRECT COST TOTAL CCLGP PARTICIPATING FUNDS: $ - $ -CCLGP Cycle 2 (02/2023) CCLGP CYLE 2 INTAKE FORM
1 Directions for Applicants: This optional form contains all the same questions as the main CCLGP Smartsheet application form that you can access from the CCLGP website. Since it is not possible to save progress on the Smartsheet form, you can use this form to store your answers to questions. Then, when you are ready to submit the Smartsheet application form, you can use this form to copy and paste your answers into the Smartsheet form.
Some of the below questions will not appear for you in the Smartsheet form, based on your answers to previous questions in the form. For instance, if you answer “No” to the question “Will this project or activities related to the project be located near, on, under, over or adjacent to Caltrans right of way?”, then several encroachment permit questions will NOT appear in the Smartsheet. Feel free to skip the questions that do not apply to your project.
Completing this form is voluntary. It is only meant as an aide in completing the Smartsheet application form. Do not attach this form to your Smartsheet application. If it is attached, Caltrans will not review it and will only review the answers submitted in the Smartsheet form.
Note that several attachments must be included in the Smartsheet application form before submission. For more information on these, see the Application Instructions on the CCLGP website:
https://cleancalifornia.dot.ca.gov/local-grants/local-grant-program.
1. PROJECT INFORMATION
Primary agency name
CITY OF VALLEJO
Project title
Vallejo Downtown Georgia Street Clean Up and Beautification Caltrans District (enter all that
apply)
4 Project description - provide a
general project description,
more room to describe the
project is provided in the
Narrative attachment.
The proposed project will transform downtown high visibility areas with the installation of new pedestrian backed seating benches to offer comfort along walkways, solar lighting to improve security and safety for all users, including anti-littering signage to support expanded cleanup events to address
excessive litter and debris.
2. LOCATION INFORMATION
Will this project or activities
related to the project be located
near, on, under, over, or
adjacent to Caltrans right of
way?
NO- Self Certification Attached
Will the project need a Caltrans
encroachment permit?
No.
Has your agency started or
completed the Caltrans
Encroachment Permit process?
-
Which step are you at in the
Caltrans Encroachment Permit
process?
-
CCLGP CYLE 2 INTAKE FORM
2 Please provide the Caltrans
Encroachment Permit number
-
Please explain why your project
doesn't need a Caltrans
Encroachment Permit even
though it is on Caltrans right-of-
way
The Project is not on the Caltrans ROW.
Will this project require a
maintenance agreement with
Caltrans?
No.
Will this project need permits
from other agencies?
N/A
Please list out all other agencies
N/A
What is the anticipated
completion date for the other
agency permit(s)?
N/A
Local Information – Local Jurisdiction
(i.e., Project sites NOT located on Caltrans right-of-way) Caltrans District - list all that
apply
4 Street address
212 Georgia Street
City
Vallejo
Zip code
94590
County
Solano
Description
A central downtown pedestrian walkway Georgia Street that crosses Santa Clara, Sacramento, and Virginia Streets.
List any Additional Locations
Caltrans District - list all that
apply
4 Street address
Mare Island Way from Mare Island Causeway to Marin Street City Vallejo
Zip code
94590
County
Solano
CCLGP CYLE 2 INTAKE FORM
3 Location description
Pedestrian pathway along Vallejo Waterfront area
List any additional locations
0 Location Information - State Highway System
(Fill out this information if your project is near, on, under, over or adjacent to Caltrans right-of-way.) Location address
Not applicable or add zeros as needed….
Location description
-
Caltrans District -
County
Caltrans Route or Caltrans
Property or nearest Caltrans
Facility
Begin post mile
End post mile
Additional Locations
Location address
-
Location description
-
Caltrans District
County
Caltrans Route or Caltrans
Property or nearest Caltrans
Facility
Begin postmile
End post mile
List all additional locations
3. SUMMARY BUDGET INFORMATION
CCLGP CYLE 2 INTAKE FORM
4 The grant amount requested $
352,000
Total project cost $
352,000
Minimum required local match
%
25%
Minimum required local match
value $
88,000
Total cash local match $
0 Total in-kind local match $
88.000
Total local match provided $
88,000
Total of other additional funds $
0 If your agency was awarded a
grant in Cycle 1 of the CCLGP,
is this application for a different
project or a different unfunded
part of the same project?
NO
Is your agency submitting more
than one application in Cycle 2?
NO
Please rank each application
based on their priority to the
community
N/A
Is the applicant seeking
advance payment?
N0
4. PRIMARY PROJECT APPLICATION INFORMATION
Contact Name
Oscar Alcantar
Title
Assistant Public Works Director- Maintenance
Organization
City of Vallejo
Phone number
707-648-4105
CCLGP CYLE 2 INTAKE FORM
5 Email address
[email protected]
Agency type
City
Other agency type
N/A
5. PRIMARY PROJECT APPLICANT MARKETING/COMMUNICATIONS CONTACT INFORMATION Contact name
Sidney Wilson
Title
Administrative Analyst II
Organization
City of Vallejo
Phone number
707-648-4576
Email address
[email protected]
6. SUB-APPLICANT INFORMATION (IF APPLICABLE)
Contact name
-
Title
-
Organization
Phone number
Email address
Agency type
Other agency type
Additional Sub-applicants
Contact Name
-
Title
Organization
Phone number
CCLGP CYLE 2 INTAKE FORM
6 Email address
Agency type
Other agency type
List out all additional sub-
applicants
7. PROJECT OVERVIEW
Will this project displace people
experiencing homelessness?
NO.
Indicate which elements are
included in the project
Benches, solar lighting, anti-littering signs, receptacles.
Is this project associated with or
located within two miles of any
other Caltrans projects,
including Clean California
projects?
NO.
If yes, please briefly describe
the Caltrans project, including
the location
0 8. BENEFITS TO UNDERSERVED COMMUNITIES
Is this project located in an
underserved community?
YES.
What percentage of the total
grant request will go towards
benefiting underserved
communities?
100% - The City of Vallejo is designated as a SB535 DAC & an Equity Priority Community per Bay Area Plan 2050 (regional investment plan) – citing high underserved need in Transportation, Housing, Economy, and Environment, is listed in the top 25%- pollution burdened risk factors. “Provide a safe and reliable transportation network that serves all people and respects the environment.”
DIVISION OF LOCAL ASSISTANCE
OFFICE OF INNOVATIVE PROGRAMS
Clean California Local Grant Program
https://cleancalifornia.dot.ca.gov/local-grant-program
T
ransmittal Letter
November 28, 2023
Dear Grant Recipient:
Congratulations on being selected as a Cycle 2 awardee for the Clean California Local Grant Program (CCLGP)! A list of Cycle 2 awarded projects can be found here:
https://cleancalifornia.dot.ca.gov/local-grant-program/local-grants-cycle-2. Please note the CCLGP is a reimbursement program. Reimbursable work cannot commence on a project until you have a fully executed (i.e., signed) Restricted Grant Agreement (RGA) with Caltrans. Included in our email is the RGA document for your review and signature. The Agreement will need to be executed by both your agency/Tribe and Caltrans before project work can begin. This letter is not a Notice to Proceed. No funds will be released to a grant awardee until the RGA is fully executed/signed by both parties. Expenses incurred prior to the execution of the grant agreement cannot be reimbursed or counted towards any local match requirements for a project.
In addition to the RGA, an Amendment to the Grant Agreement may be included for your review and signature based on previous discussions between your agency/Tribe and your District CCLGP Grant Manager. We encourage you to continue to reach out to your District CCLGP Grant Manager with any questions you may have on these proposed changes to the Grant Agreement. If the Amendment is not included for your review, this is not applicable to your project.
A complete RGA package, that includes the following list of documents, will need to be returned to your District CCLGP Grant Manager before the RGA can be fully executed by Caltrans. Copies of forms that need to be completed and samples of documents have been emailed with this letter.
• R
GA signed by authorized signatory as noted in the agency resolution (see page 2 for details on the agency resolution).
• I
f applicable, amendment to Grant Agreement signed by authorized signatory. • C
hecklist of Documents to include in the RGA Package.
November 28, 2023