FY 2024-24 Mid-Year
Budget Presentation
Terrance Davis, Acting City Manager
Rekha Nayar, Finance Director
February 13, 2024
Introduction
• Mid-year at a glance
• Mid-year update
– Revenue and Expenditure changes
– Proposed FTE
– Salary Savings Allocation
– Restricted and assigned
• Conclusion
2 Mid-year at a Glance
• General Fund revenues marginal increase
• Proposed expenditures increase
3 Year End Available Balance $ 1,500,000
Revenues (Excluding Measure P) 158,273
Expenditures (1,548,705)
Net 109,568
(In Millions) Adopted
FY 2023-24
Mid-Year
Adjustment
Revenues (Excluding Measure P) 132.82$ 0.16$ Expenditures 133.43 1.55
Total (0.62) (1.40)
General Fund
General Fund Revenue
FY 23-24 Adopted / Mid-year
4 *Transient Occupancy Tax, Property Transfer Tax, Franchise Tax, Real Property Excise Tax, Rentals, Discovery Kingdom, & Water Rights
Property Tax $ 25.83 $ 25.18 $ (0.65) (2.5%) Property Tax in-lieu (MVLF) 14.12 13.32 (0.80) (5.7%)
39.94 38.50 (1.45) (3.6%)
Sales Tax 38.98 39.24 0.26 0.7%
Utility User Tax 13.37 13.84 0.47 3.5%
Cannabis Tax (Measure C) 2.40 2.00 (0.40) (16.7%) Business License Tax 1.67 1.70 0.03 1.5%
Other * 17.80 18.22 0.42 2.3%
Subtotal, General
Unrestricted Revenues 114.16 113.49 (0.68) (0.6%) Program Revenues 18.65 19.49 0.83 4.5%
Total (Excluding Measure P) $ 132.82 $ 132.97 $ 0.16 0.1% (In Millions) FY 23-24
Adopted
FY 23-24
Mid-Year
Difference
AMT %
Revenue Trend (excluding Measure P)
5 Measure P Revenue received to date
6 2022-23 July 2023 August 2023 September 2023 October 2023 November 2023 2023-24 Year to Date Actuals Actuals Actuals Actuals Actuals Year to Date
as of 1.23.24
Total Amount
Available to Date
4,251,505$ 18,164,000$ 1,219,737$ 1,103,677$ 2,168,714$ 1,198,656$ 1,144,206$ 6,834,990$ 11,086,495$ Budget
2022-2023 2023-2024
Revenue Trend
7 FY 2023-24 Mid-year proposed allocation
8 $1.36M
General Fund
Service &
Supplies
Expenditure
Request
Police: $61K
· Pre-Employment Backgrounds
Economic Development ($120K)
· Toursim decrease pass through account
Fire: $80K
· Annual Firefighter Physical Exam
Planning & Development Services: $56K
· Purchase of Smart Plan Check Table - $15K
· REAP funding - $41K
Public Works: $869K
· Janitorial cleaning - $56K / Security Services - $100K · Gas & Electricity - $100K / Ground monthly maintenance - $13K · Fuel & oil supplies for Fleet - $220K
· Completion of Highway Safety Improvement Program - $100K · Restoration / clean-up due to fire - $300K
City Clerk: $20k
· Mailroom copier
City Manager: $58K
· Training & Travel - $18K
· Vehicle replacement - $40K
Information Technology: $60K
· Rbrik-backup expansion
CityWide: $274K
· Professional service for Homelessness JPA - $74K
· Animal Care County Shelter - $200K
FY 2023-24 Mid-year proposed FTE
changes (General Fund)
9 • Mid-year Fiscal Impact $191K
.
• IT adding (1) Cybersecurity
Information Systems Officer.
• Police adding (9) positions to
support DOJ
recommendations.
FY 2023-24 Mid-year proposed FTE
changes (General Fund)
10 Department Position Title
City Attorney Add Assistant City Attorney II
Delete Deputy City Attorney II
City Manager Administrative Analyst II (removed limited term) Finance Finance Manager (remove limited term)
Administrative Analyst I (remove limited term)
Add Administrative Analyst II
Delete Senior Accountant
Human Resources Add (2) HR Program Manager
Add Administrative Clerk II - C
Delete Administrative Analyst II
Delete HRIS Analyst
Delete Sr. Personnel Analyst
FY 2023-24 Mid-year proposed FTE
changes (Water)
11 • Mid-year Fiscal Impact
decrease $44K Position Title FTE# Added FTE # Deleted
Water Operations Manager 2
Administrative Analyst II 1
Utility Supervisor 1
Water Treatment Plant Supervisor 1
Finance Manager -1
Assistant Engineer/Associate Civil Engineer -2
Assistant Distribution Superintendent -1
IT Project Manager, SCADA -1
WTP Regulatory Compliance Officer -1
Total 5 -6
Balancing General Fund
12 • Salary Savings used as a
balancing strategy.
• Audited end of year salary savings
in excess of budget are partially
used for one-time Midyear
proposed expenses.
• Goal is to fill position to provide
services that are needed.
Revenue $ 132.82
Expenditures 140.53
(7.72)
Vacancy Savings 7.10
Net Revenue/Expenditures (0.62)$
FY 2023-24 Adopted Amount
FY 2023-24 mid-year council
recommendations
13 • Crime Prevention Consultant: $24k
The City will select four trending crime issues and provide Simsi with the data. Simsi will run one analysis on each and deliver the results during an in-person workshop.
Then three months later, assuming the City has been able to undertake some interventions based on data, Simsi will run a second set of analyses of data. • Traffic Analysis and Design: $50k
Studies, analysis, reports, public process support, and encroachment permit submittals to Caltrans to support how Sonoma Blvd between Tennessee and Florida functions.
Conclusion
• Continue to maintain a balanced budget
• No fiscal impact tonight, the final action will
occur on February 27, 2024
14 CONTACT(S)
Rekha Nayar
[email protected]
UPDATE - PUBLIC SAFETY
STAFFING EMERGENCY
Jason Ta, Interim Chief of Police
February 13, 2024
1 STATUS OF PHASES
• Partially Implemented
• Alarm Ordinance – awaiting direction from Council
• “Condition Blue” in process
– If the number of CFS pending reaches a pre-determined number, officers will only respond to priority 1 and high-level priority 2 calls • Highest Calls for Service (CFS)
Phase #1 Service Model Reduction
2 - Alarm activation - Mental distress
- Suspicious persons/vehicles - Trespassing
- Traffic-related offenses
Phase #2 Rotation of Officers to Patrol Shifts
• Completed
Phase #3 Collapsing Traffic & Detective Divisions
• Traffic Division collapsed (July 2023)
• Detectives are rotating to patrol weekly
Phase #4 Modifying Patrol Shifts to 12-hours or
Another Staffing Model
• VPOA not voluntarily changing to 12-hour shifts
3 • VPOA has an executed MOU
– Working on staffing models and possibilities
– First meeting with the Sheriff’s Office was on
December 4th
– Next meeting will occur in early February
– Met with Sheriff on February 5th
Outside Assistance
4 CURRENT STAFFING NUMBERS
Total Sworn Staffing 72 73
Modified Duty Officers 2 4
Off on Worker’s Comp. 11 9
Sworn Working Full Duty 59 60
Anticipated Officers Resigning 1 2
Officers Starting /Final Offers 1 0
5 Officers Working Patrol 31 34
Supervisors Working Patrol (Sgts) 5 5
1-23-24 Current
RECRUITMENT & RETENTION
(Stephanie Sifuentes, HR Director)
Police Officer Applications
6 Police Officer Backgrounds Since 7/13/2023
7 • 6 Officers currently in police academies
– 4 will graduate in April 2024
– 1 will graduate in June 2024
– 1 will graduate in July 2024
Police Academy
8 Recruitment Efforts
• WSTB Physical Agility Exam Scheduled for 2/21 and
2/24
• PELLETB Written Exam Scheduled for 2/24
• Oral Panel Interviews conducted 2/7 & 2/8
• Next Oral Panel Interviews Scheduled for 2/28
CONTACT(S)
Jason Ta, Interim Chief of Police
9 ALARM RESPONSE
ORDINANCE
Jason Ta, Interim Chief of Police
February 13, 2024
1 STAFFING
• March 21, 2023, council was provided a presentation
regarding the status of department staffing and
police resources. The presentation outlined four
phases the police department would need to
implement if sworn officer staffing numbers
continued to decline.
• Phase one examined the department’s service
delivery efficiencies. As part of phase one,
department staff conducted two internal studies
examining alarm call activations and officer time
spent during these responses.
2 INTERNAL REVIEW
• The initial study (completed in April 2023) revealed
that between 2020 and 2022, the department
received 10,509 alarm calls for service with 98% of
the calls determined to be false alarms (no crimes
committed).
• The follow-up study (completed in August 2023)
revealed that between January 2023 to July 2023, the
department received 2,202 alarm calls for service
with 97% of the calls determined to be false alarms
(no crimes committed).
• The studies also revealed that the average monthly
time officers spent on alarm calls was steadily
increasing from 103 hours a month in 2020 to 153
hours a month in 2023 (as of July 2023).
Of th 153 h th i 2023 97% ( 148 41
3 Year to Year Comparison 2020 to 2023 (Jan to Jul)
4 Alarm Response Call Volume 2020 to 2023 (Jan to Jul)
5 PROPOSED ORDINANCE
• Under the proposed ordinance, the Police
Department will only respond to a "Verified Alarm"
as defined by the ordinance.
• The proposed ordinance provides that with the
exception of Robbery Alarms, Panic Alarms and
medic alarms.
• By prioritizing “verified alarms”, the department can reduce false alarm responses and allocate officers
more efficiently. This approach aims to enhance
public safety and ensure that the department’s
resources are utilized where they are most needed.
6 RECOMMENDATION
• For the department to respond to higher-priority
crimes more efficiently, a revised municipal code
adopting a “verified alarm” response protocol is
being requested to divert approximately 148 hours
per month towards other police responses.
• Consider the Fontana Ordinance and provide
direction as to whether to amend Chapter 7.81 -
Security Alarm Systems of the City of Vallejo
Municipal Code to be in line with the provisions of
the Fontana ordinance.
7 CONTACT(S)
Jason Ta, Interim Chief of Police
8