Agenda packet — Vallejo City Council, February 20, 2024

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CALL AND NOTICE OF

SPECIAL MEETING
AT 6:30 PM

OF THE VALLEJO CITY COUNCIL
FEBRUARY 20, 2024

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

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TO THE MEMBERS OF THE VALLEJO CITY COUNCIL:

You are hereby notified that I do hereby call the Vallejo City Council in special session to consider only the matters stated on the agenda listed below.

NOTICE: Members of the public shall have the opportunity to address the City Council concerning any item listed on the agenda before or during consideration of that item. No other items may be discussed at this special meeting.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

5. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.

A. (1) RECEIVE UPDATE ON UNHOUSED AND POTENTIAL AREAS OF

OPPORTUNITY RELATING THERETO AND PROVIDE DIRECTION TO
STAFF; AND (2) ADOPT RESOLUTIONS APPROVING FEE WAIVERS FOR:
a) ENCROACHMENT PERMITS FOR MOBILE SHOWERS REQUESTED BY LIGHTHOUSE COVENANT FELLOWSHIP; and b) PRELIMINARY REVIEW FEES FOR AN AFFORDABLE HOUSING PROJECT PROPOSED AT 121

LINCOLN ROAD WEST
Recommendation: (1) Recieve an update on unhorsed and potential areas of opportunity relating thereto and provide direction to staff; and (2) adopt resolutions approving fee waivers for (a) encroachment permits for mobile showers requested by lighthouse covenant fellowship; and (b) preliminary review fees for an affordable housing project proposed at 121 Lincoln Road West
Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]
B. CONSIDER AND POSSIBLY APPROVE A REQUEST FROM THE MEASURE

P OVERSIGHT COMMITTEE TO HOLD TOWN HALL MEETINGS TO TAKE Hybrid Options are available for members of the public to participate. To participate remotely:

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INPUT ON THE COMMITTEE’S REPORT ON THE CITY’S PROPOSED

EXPENDITURE OF MEASURE P FUNDS
Recommendation: Consider a request from the Measure P Oversight Committee to hold Town Hall meetings to collect input from the public on the City’s proposed expenditure of Measure P funds.

Contact: Terrance Davis, Assistant City Manager (707) 648-4301 [email protected]
C. PROVIDE NOTICE OF INTENT TO AMEND FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET BY APPROPRIATING $3.5 MILLION

OF MEASURE P FUNDING TO CONTINUE PAVEMENT MANAGEMENT
PLAN EFFORTS; AND AUTHORIZE THE CITY MANAGER TO INITIATE THE BOND APPLICATION PROCESS TO ISSUE $120 MILLION DOLLARS OF

REVENUE BONDS IN THE MUNICIPAL BOND MARKET TO FUND A NINE- YEAR CITYWIDE PAVING PROGRAM FOR FISCAL YEARS 2025-2026 THROUGH 2033-2034
Recommendation: 1. Provide Notice of Intent to amend the FY 2023-24 Capital Improvement Program (CIP) budget to appropriate $3.5 million of existing Measure P revenue to fund the following Pavement Management Program activities:
• $2 million for a residential street resurfacing (slurry seal) project • $500,000 for American with Disabilities Act (ADA) curb ramp compliance construction
• $1 million for comprehensive pavement construction design and project management services.

2. Authorize the City Manager to initiate the bond application process to issue $120 million of revenue bonds in the Municipal Bond Market to fund a nine-year citywide Paving Program for fiscal years 2025/2026 through 2033/2034.

Contact: Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]
D. RECEIVE AN UPDATE ON FISCAL YEAR 2023-2024 COUNCIL GOALS AND PROVIDE DIRECTION TO STAFF REGARDING FISCAL YEAR 2024- 2025 COUNCIL GOAL SETTING PROCESS
Recommendation: Receive a presentation on an update on Fiscal Year 2023- 2024 Council Goals and provide direction to staff on Fiscal Year 2024-2025 Goal Setting process.

Contact: Mike Malone, City Manager (707) 648-4576
[email protected]
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6. INFORMATION CALENDAR

7. ADJOURNMENT

Dated: Wednesday, February 14, 2024

Robert H. McConnell, Mayor

I, Dawn Abrahamson, City Clerk, do herby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Vallejo City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 2:30 p.m., Wednesday, February 14, 2024.

Dated: Wednesday, February 14, 2024

Dawn G. Abrahamson, City Clerk

ACTION ITEM 5.A.

DATE: February 20, 2024
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
Natalie Peterson, Assistant to the City Manager
SUBJECT: (1) RECEIVE UPDATE ON UNHOUSED AND POTENTIAL AREAS OF OPPORTUNITY RELATING THERETO AND PROVIDE DIRECTION TO STAFF; AND (2) ADOPT RESOLUTIONS APPROVING FEE WAIVERS FOR: a) ENCROACHMENT PERMITS FOR MOBILE SHOWERS REQUESTED BY LIGHTHOUSE COVENANT FELLOWSHIP; and b)

PRELIMINARY REVIEW FEES FOR AN AFFORDABLE HOUSING PROJECT PROPOSED AT 121 LINCOLN ROAD WEST

RECOMMENDATION
(1) Recieve an update on unhorsed and potential areas of opportunity relating thereto and provide direction to staff; and (2) adopt resolutions approving fee waivers for (a) encroachment permits for mobile showers requested by lighthouse covenant fellowship; and (b) preliminary review fees for an affordable housing project proposed at 121 Lincoln Road West

REASONS FOR RECOMMENDATION
The City of Vallejo has the highest population of unhoused individuals in Solano County at 38.5%. Staff is looking for direction from Council on prioritizing areas of opportunity to help address the current unhoused situation in Vallejo. City staff is continuously looking to find additional ways to assist the unhoused in Vallejo and has brought some options forward for Council consideration. By waiving the encroachment fees for the mobile showers, it is bringing a needed resource to the unhoused community the reside near downtown Vallejo. Waiving the preliminary review fees for the affordable housing project proposed at 121 Lincoln Road West which may help the City move one step closer to achieving more affordable units, which may in turn help to prevent individuals from entering homelessness.

BACKGROUND AND DISCUSSION
According to the 2019 Point In Time (PIT) there are 1,179 unhoused individuals in Solano County. Vallejo has the largest amount of the unhoused individuals in Solano County with 454 (38.5%). This number may be low considering the regional PIT process. Addressing homelessness has been a priority area for the City Council for several years.

There are many areas to consider when addressing housing needs and opportunities for those currently facing a lack of housing. Below is the Continuum of Care Housing Model that is implemented when assessing housing needs and opportunities.

Continuum of Care Housing Model
Homeless > Emergency Shelter > Transitional Housing > Community Housing > Affordable Rental > Affordable Home Ownership > Market Rental > Market Home

Additionally, the City of Vallejo, using a Housing First Strategy, focuses on getting individuals and families out of homelessness and into housing first, before addressing the other needs they may have. Once housed, wrap around services are offered, such as mental health or substance abuse counseling, health care, workforce

Date: February 20, 2024
Subject: (1) RECEIVE UPDATE ON UNHOUSED AND POTENTIAL AREAS OF OPPORTUNITY RELATING THERETO AND PROVIDE DIRECTION TO STAFF; AND (2) ADOPT RESOLUTIONS APPROVING FEE WAIVERS FOR: a) ENCROACHMENT PERMITS

FOR MOBILE SHOWERS REQUESTED BY LIGHTHOUSE COVENANT
FELLOWSHIP; and b) PRELIMINARY REVIEW FEES FOR AN AFFORDABLE HOUSING PROJECT PROPOSED AT 121 LINCOLN ROAD WEST

Page 2 ends

training, and more, all of which are found to be more successful once the individual is housed.

We have seen success with this model throughout the country and are currently working on providing additional housing as identified above, to implement the housing first model through the continuum of care. As we continue our work in this area, staff solicits feedback from the City Council on areas of focus to continue working on.

The City has taken many steps to address the unhoused over the last year, significantly increasing efforts beginning in 2022, including:
• Hiring a permanent Housing Manager August 2022
• Supporting 2 permanent supportive housing projects (Blue Oak Landing for 74 units - completed May 2023 and the Broadway Project for 48 units – under construction for anticipated completion September 2024)
• Establishing an Extreme Weather Policy
• Purchase of a homelessness trailer and supplies to support the opening of Extreme Weather Centers • Creating a Homelessness Resources Webpage (www.myvallejo.com/homelessresources) • Advancement of the Navigation Center Project, (Expected opening December 2024) • City-wide clean-ups
• Participation in the Regional Homelessness JPA – monthly meetings and support from staff on Technical Advisory Committee
• Bringing City Council potential sites for temporary tent housing projects, none of which were selected, and a private non-profit proposal for a tent site that was not approved. • Coordination of the 2022 Point In Time Count (approximately 20 volunteers) and the 2024 Point In Time Count (50+ volunteers)
• Applying for grants and securing funding to move unhoused and housing projects forward • Working with non-profits to identify affordable housing project opportunities • Coordinating Surplus Lands affordable housing opportunities on City-owned sites • Continued education and conferences on homelessness
• Continued tracking of homelessness legal rulings and cases • Hold a seat on the Solano County Continuum of Care

The Regional Homelessness JPA is one of a kind consortium in CA that allows us to pool our resources and encourage deeper collaboration on the unhoused issue countywide. Through the JPA, Solano County and each city within the County have committed to a standardized set of goals, processes and strategies, and funding application and awards collaboratively, rather than individual government entities and non-profits each working separately on the issue. Solano County uses a centralized database, the Homelessness Information Management System (HMIS) to capture information and track services provided to unhoused individuals using a standardized assessment to identify which services would best fit the individual.

NEXT STEPS
Some additional areas for City Council to consider for unhoused projects or programs include:

FOR MOBILE SHOWERS REQUESTED BY LIGHTHOUSE COVENANT
FELLOWSHIP; and b) PRELIMINARY REVIEW FEES FOR AN AFFORDABLE HOUSING PROJECT PROPOSED AT 121 LINCOLN ROAD WEST

Page 3 ends

• Safe Parking (RVs and Cars) in Conjunction With Non-Profit(s) • Safe Camping (Tents) in Conjunction With Non-Profit(s) • Potential ordinance permitting safe parking at church property without further approvals • Financial Assistance for non-profit services such as mobile showers, street outreach, etc. • Transitional Housing Projects
• Tiny Homes/Pallet Shelters
• Permanent Supportive Housing Projects
• Family Navigation Center
• Mobile Home Park Projects
• Permanent Winter Warming Shelter(s)
• Establishment of City Council Ad Hoc Subcommittee on Houselessness or Community Committee for Houselessness

Staff requests Council to provide direction on areas or projects to prioritize to address the unhoused situation in Vallejo.

The following two requests are pending Council direction:

1. Lighthouse Fellowship Homeless Shower Facility: The City has received a request from Lighthouse Covenant Fellowship to provide mobile showers outside of the JFK Library, in downtown Vallejo, to be used by the unhoused in the area. This would be a much needed resource for those currently camping in the area. In an effort to make the program affordable and available for the unhoused community, there is a request to waive the encroachment permit fees that are typically required to utilize the desired location. The encroachment permit fee would be $477.91 per event. Lighthouse Fellowship currently hopes to provide approximately 21 shower opportunities throughout the remainder of the calendar year. A fee waiver not to exceed $11,000 would allow for Lighthouse Covenant Fellowship to provide the services twice a month for the remainder of the calendar year.
• Current proposed dates this fiscal year:
o February 28th
o March 13th and 27th
o April 10th and 24th
o May 8th and 22nd
o June 12th and 26th

2. Potential Affordable Housing Project to be proposed at 121 Lincoln Road West: The City has received a request to consider a waiver of the Preliminary Review Fee for this potential affordable housing project. Such a waiver will allow the current property owners the ability to present a preliminary plan and hear from City Departments about potential requirements and costs for the proposed affordable housing project. The City of Vallejo currently does not have sufficient affordable housing to fill the current and future needs. If feasible, this project may help the City move one step closer to achieving more affordable units, which may in turn help to prevent individuals from entering homelessness. The preliminary concept fee is $2,977.46.

FOR MOBILE SHOWERS REQUESTED BY LIGHTHOUSE COVENANT
FELLOWSHIP; and b) PRELIMINARY REVIEW FEES FOR AN AFFORDABLE HOUSING PROJECT PROPOSED AT 121 LINCOLN ROAD WEST

Page 4 ends

Next Steps
Once staff receives prioritization of which areas to focus on, staff will work on the process to begin additional work in these areas. The high-level process will include an RFP for partners to help implement the priority areas, research for grant funding to support the priority areas, location and construction format selection, identification of project management for budgets and timelines and outreach for the proposal, etc. Steps in the project or program management will include: project initiation, planning, execution, monitoring, and, once the team meets all completion goals, project closeout.

FISCAL IMPACT

1. There is no fiscal impact associated with this item. Any potential projects will be brought back to Counci l with related fiscal impacts.

2. Approval of the encroachment application fee waiver would result in a loss in general fund revenues for public works of up to $11,000

3. Approval of the preliminary review fee waiver would result in a loss of general fund revenues for the departments that review the plans (Planning, Public Works, Water and Fire) in a total of $2,977.46.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Mobile Shower Fee Waiver CAO STAMP

2. Affordable Housing Concept Application Fee Waiver 121 Lincoln Road CAO STAMP

CONTACT
Gillian Haen, Assistant City Manager (707) 648-4163
[email protected]

RESOLUTION NO. 24-________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING THE

CITY MANAGER TO WAIVE THE ENCROCHMENT PERMIT FEES IN AN AMOUNT NOT TO EXCEED $11,000 FOR LIGHTHOUSE COVENANT FELLOWSHIP TO PROVIDE MOBILE SHOWERS FOR CALENDAR YEAR 2024
WHEREAS, the Vallejo City Council has established Housing/Unhoused response as a Council Priority with the goal of protecting the health and safety of all Vallejo residents through housing and resources; and
WHEREAS, Lighthouse Covenant Fellowship has requested to provide mobile showers to the unhoused in downtown Vallejo outside of the JFK Library; and WHEREAS, use of City Property requires the issuance of an encroachment permit. Lighthouse Covenant has requested waiver of the encroachment fees of $477.91 per event for each shower event; and
WHEREAS, in an effort to make providing these resources affordable for the non profit a fee waiver is being requested for Calendar Year 2024 to provide up to 21 mobile shower events; and WHEREAS, Lighthouse Covenant Fellowship will provide all other requirements related to the encroachment permit.

NOW, THEREFORE BE IT RESOLVED, that the Vallejo City Council does hereby authorize the City Manager to waive encroachment permit fees of up to $11,000 for Lighthouse Covenant Fellowship to provide mobile showers in downtown Vallejo on City Property for calendar year 2024.

Adopted by the Council of the City of Vallejo at a special meeting held on February 20, 2024 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

RESOLUTION NO. 24-________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING THE

CITY MANAGER TO WAIVE THE PRELIMINARY PLAN FEE FOR A POTENITAL AFFORDABLE HOUSING PROJECT AT 121 LINCOLN ROAD WEST
WHEREAS, the Vallejo City Council has established Housing/unhoused response as a Council Priority with the goal of protecting the health and safety of all Vallejo residents through housing and resources; and
WHEREAS, the property owners of property located at Lincoln Road West intend to propose an affordable housing project and would like to submit a Preliminary Plan get an early read from staff relating to the project proposal; and
WHEREAS, Preliminary Plan application fees are $2,800; and WHEREAS, the project proponents have requested a waiver of the Preliminary Plan application fees which will allow the proponents the ability to present a preliminary plan and hear from City Departments about potential requirements and costs for a proposed affordable housing project; and
WHEREAS, the City does not currently have sufficient affordable housing to meet future potential needs.

NOW, THEREFORE BE IT RESOLVED, that the Vallejo City Council does hereby authorize the City Manager to waive Preliminary Plan Fees in the amount of $2,800.00 relating to a potential affordable housing project at 121 Lincoln Road West.

Adopted by the Council of the City of Vallejo at a special meeting held on February 20, 2024 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

ACTION ITEM 5.B.

DATE: February 20, 2024
TO: Mayor and Members of the City Council
FROM: Terrance Davis, Assistant City Manager
SUBJECT: CONSIDER AND POSSIBLY APPROVE A REQUEST FROM THE MEASURE P

OVERSIGHT COMMITTEE TO HOLD TOWN HALL MEETINGS TO TAKE INPUT ON THE COMMITTEE’S REPORT ON THE CITY’S PROPOSED EXPENDITURE OF MEASURE P FUNDS

RECOMMENDATION
Consider a request from the Measure P Oversight Committee to hold Town Hall meetings to collect input from the public on the City’s proposed expenditure of Measure P funds.

REASONS FOR RECOMMENDATION
The newly formed Measure P Oversight Committee requests approval to hold Town Hall meetings to get input from the public regarding proposed Measure P expenditures. There is no authority for holding such meetings in the ordinance creating the Measure P Committee. Such meetings, if authorized, will add additional time to the process of obtaining the committee's report on the proposed expenditures. The amount of time will depend on the number and frequency of the requested Town Hall meetings. In addition, there will be indirect costs related to additional staff time, resources and publicizing of any town hall meetings. Council approval is requested.

BACKGROUND AND DISCUSSION
The Vallejo Safe Streets and Essential Services Measure (Measure P) was passed by voters at the November 8, 2022, general municipal election, and provides for a seven-eighths (0.875) of one-cent sales tax increase. It is estimated Measure P revenue will provide approximately $18 million annually to the City’s General Fund.

On December 20, 2022, via Resolution No. 22-222, City Council directed staff to prioritize the expenditure of revenue generated by Measure P on the following:

1. Maintaining critical city services, such as keeping public spaces healthy, safe and clean;

2. Maintaining fire protection;

3. Maintaining emergency medical response;

4. Maintaining crime prevention;

5. Addressing homelessness;

6. Addressing blight;

7. Addressing dumping;

8. Repairing deteriorating neighborhood streets, roads and sidewalks; and

9. Youth priorities.

Section 3.09.150 of the Vallejo Municipal Code provides for a Measure P Citizens' Oversight Committee. The ordinance requires the Committee to annually review and report on (a) the City's proposed and actual expenditure of proceeds generated by the transactions and use tax and (b) the independent annual audit required under Chapter 3.09 of the Vallejo Municipal Code. The Committee is responsible for submitting

Date: February 20, 2024
Subject: CONSIDER AND POSSIBLY APPROVE A REQUEST FROM THE MEASURE P

OVERSIGHT COMMITTEE TO HOLD TOWN HALL MEETINGS TO TAKE INPUT ON THE COMMITTEE’S REPORT ON THE CITY’S PROPOSED EXPENDITURE OF

MEASURE P FUNDS

Page 2 ends

reports to the City Council for review and discussion at public meetings of the City Council and are to be made available to the public.

On October 10, 2023, via Resolution No. 23-169, the City Council appointed the first members to the Measure P Oversight Committee. The Committee consists of seven members appointed by sitting members of the Vallejo City Council. The Committee members are citizens of the City of Vallejo who reside in the appointing Councilmember’s district. As of the time of this report, there are five Committee members and applications are being accepted to fill the vacant District 1 and District 2 seats.

The Measure P Oversight Committee has expressed their desire to hold Town Hall meetings in order to disseminate information about proposed Measure P funded projects, encourage citizens to voice their concerns and share ideas, and allow for the collection of public input which will provide feedback the Committee will use to make recommendations to City Council regarding the proposed Measure P expenditures.

Additional time and resources will be required to organize and hold Town Hall meetings for the Measure P Committee.

FISCAL IMPACT
There is no direct fiscal impact with this item.

ATTACHMENTS
None

CONTACT
Terrance Davis, Assistant City Manager (707) 648-4301
[email protected]

ACTION ITEM 5.C.

DATE: February 20, 2024
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, PE, Public Works Director
SUBJECT: PROVIDE NOTICE OF INTENT TO AMEND FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET BY APPROPRIATING $3.5 MILLION OF MEASURE P FUNDING TO CONTINUE PAVEMENT MANAGEMENT PLAN EFFORTS;

AND AUTHORIZE THE CITY MANAGER TO INITIATE THE BOND APPLICATION PROCESS TO ISSUE $120 MILLION DOLLARS OF REVENUE BONDS IN THE

MUNICIPAL BOND MARKET TO FUND A NINE-YEAR CITYWIDE PAVING PROGRAM FOR FISCAL YEARS 2025-2026 THROUGH 2033-2034

RECOMMENDATION

1. Provide Notice of Intent to amend the FY 2023-24 Capital Improvement Program (CIP) budget to appropriate $3.5 million of existing Measure P revenue to fund the following Pavement Management Program activities:
• $2 million for a residential street resurfacing (slurry seal) project • $500,000 for American with Disabilities Act (ADA) curb ramp compliance construction • $1 million for comprehensive pavement construction design and project management services.

REASONS FOR RECOMMENDATION
Improving conditions of Vallejo’s roadway network is a key outcome expected to be delivered by the Measure P tax measure. This proposal provides the resources to: 1) start implementing pavement preservation improvements on residential streets this year and next, and 2) commence the planning and engineering necessary to create an annual pipeline of major street repair and associated compliance projects to deliver improvement across Vallejo during the following 9 years of this 10-year program.

Approving this recommendation provides staff with clear direction from Council to prioritize street improvements within the efforts funded by the Measure P revenues and dedicates Measure P revenues to this purpose.

BACKGROUND AND DISCUSSION
Voters approved the Vallejo’s Safe Streets and Essential Services Measure (Measure P) in the November 2022 Municipal Elections. Measure P is estimated to generate $18 million annually to help maintain critical City services and address community priorities as identified in previous community surveys. Since the adoption of Measure P, more than $11 million of revenue has been collected to date.

On December 20, 2022, the City Council adopted Resolution 22-222, which directed staff to prioritize the following uses of revenue generated by Measure P as follows: 1. Maintain critical city services such as

Date: February 20, 2024
Subject: PROVIDE NOTICE OF INTENT TO AMEND FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET BY APPROPRIATING $3.5 MILLION OF

MEASURE P FUNDING TO CONTINUE PAVEMENT MANAGEMENT PLAN
EFFORTS; AND AUTHORIZE THE CITY MANAGER TO INITIATE THE BOND APPLICATION PROCESS TO ISSUE $120 MILLION DOLLARS OF REVENUE BONDS

IN THE MUNICIPAL BOND MARKET TO FUND A NINE-YEAR CITYWIDE PAVING PROGRAM FOR FISCAL YEARS 2025-2026 THROUGH 2033-2034

Page 2 ends

keeping public spaces healthy, safe and clean; 2. Maintain fire protection; 3. Maintain emergency medical response; 4. Maintain crime prevention; 5. Address homelessness; 6. Address blight; 7. Address dumping; 8.

Repair deteriorating neighborhood streets, roads and sidewalks; and 9. Youth priorities.

The Metropolitan Transportation Commission (MTC) pavement conditions report for the year 2021 ranked the City of Vallejo with an average Pavement Condition Index (PCI) of 48 (poor), making Vallejo one of the lowest ranking jurisdictions. This observation was based on the condition of the City of Vallejo’s 710 lane miles of roadways.

Staff have used a number of planning tools such as MTC’s Pavement Technical Assistance Program (PTAP), Street Saver Software, and the City’s Geographic Information System (GIS) to plan a pavement management program to systematically improve Vallejo’s street system. Based on the 2021 PTAP assessment, the estimated overall deferred road maintenance in Vallejo is over $300 million. The pavement improvements needed range from roadway surface treatments, such as slurry sealing, up to full depth reclamation (FDR) on failing major streets. Analysis and engineering will determine the specific treatments needed for each street.

Most street paving treatments trigger bringing intersection curb ramps into compliance with the Americans with Disabilities Act (ADA), so a comprehensive curb ramp program must be included as well.

To ramp up pavement preservation efforts, Public Works has used budgeted gas tax (SB1) revenues this past year to engage Unico Engineering for pavement inspection of residential streets, and Willdan Consulting for engineering and pavement management program expertise. However, additional funding of $3.5 million is needed to continue these efforts (as detailed below) without interruption and to begin construction projects.

These projects align with the Council set Measure P funding priorities, and therefore the appropriation of Measure P funding for these efforts is appropriate.

Working with Unico Engineering and Willdan Consulting, and by analyzing the Streetsaver data, Public Works evaluated residential areas to confirm groups of street segments which can be improved quickly with crack seal, minor dig outs and slurry seal. The initial proposed residential segment improvements are now classified as Stage1 improvements, and they can be delivered for $2 million, including contingency.

The team will prepare a bid package to bring 100 or more curb ramps into compliance with ADA requirements. These ramp locations will be planned to support future paving efforts that would trigger compliance. The bid package will be issued in the winter of 2024 to start construction in the spring of 2025, and will be scaled to not exceed $500,000.

Working with Willdan Consulting, staff have evaluated the level of effort and costs of delivering pavement treatments on all Vallejo streets below 80 PCI in stages over a 10-year program timeline. The total cost of this effort was determined to be $120 million. The minor and major pavement section upgrades require further data collection and engineering before bid packages can be prepared and advertised for construction. Funding of $1 million is needed for comprehensive pavement management services to initiate contracts for the engineering services to deliver annual pavement management bid packages.

In concert with our consulting team, staff have evaluated financing measures, including lease revenue bond funds for upfront cash flow, to fund this 10-year program of increased pavement management effort. Bonding Date: February 20, 2024
Subject: PROVIDE NOTICE OF INTENT TO AMEND FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET BY APPROPRIATING $3.5 MILLION OF

MEASURE P FUNDING TO CONTINUE PAVEMENT MANAGEMENT PLAN
EFFORTS; AND AUTHORIZE THE CITY MANAGER TO INITIATE THE BOND APPLICATION PROCESS TO ISSUE $120 MILLION DOLLARS OF REVENUE BONDS

IN THE MUNICIPAL BOND MARKET TO FUND A NINE-YEAR CITYWIDE PAVING PROGRAM FOR FISCAL YEARS 2025-2026 THROUGH 2033-2034

Page 3 ends

allows the City to bring forward revenues to increase investment in our streets now before they deteriorate further. Bonding then spreads out the cost of this effort over additional years in order to preserve the City Council’s flexibility to fund additional Measure P priorities during the early years of the Measure P program.

Council's authorization of this item will allow staff to 1) proceed to the second step of the two-part budget amendment process required to appropriate $3.5 million of Measure P revenues to the Capital Improvement Program expenditure budget, and 2) allow staff to initiate a bond application process to issue $120 million of revenue bonds.

City Charter Section 703 permits the transfer of unappropriated funds by the City Council upon one week’s written notice of its intention to do so. Staff will return to Council at a future meeting for the second step of the budget amendment process.

The results of the initial bond application process will come back to City Council at a later date for presentation of the final business terms of the initial bond offering and request for Council approval to issue the bonds.

Next Steps:

Once an initial pavement budget is appropriated, staff will prepare a bid package for the Stage 1 Slurry Seal Project, refine the cost estimate, advertise, bid, and contract for construction within Fiscal Year 2023/2024 with the goal of delivering the project during Summer/Fall 2024. This package focuses on residential streets in four (4) neighborhoods of Vallejo. This project will not trigger ADA curb ramp compliance and will be scaled to not exceed $2 million.

The team will begin work on preparing the bid package to bring 100 or more curb ramps into compliance with ADA requirements with the goal of construction commencing in the spring of 2025. The project will be scaled to not exceed $500,000.

Public Works will issue a Request for Qualifications (RFQ) for Pavement Management Planning and Engineering Services. The consultant team hired will be tasked with managing the analysis of Vallejo’s street network using all existing data plus direct investigation of our streets to inform development of multiple phased annual bid packages for the resurfacing and reconstruction of Vallejo’s failing street network. The initial design and project management consultant contract will be for up to $1 million funded from the Measure P funds appropriated by the City Council.

A long-term maintenance and rehabilitation program is being prepared to include a nine-year delivery program of $120 million in pavement improvements based on the following approach:

1. Applying the right treatment at the right time

2. Selecting cost-effective treatments to provide the best pavement for the lowest long-term costs

Detailed financing plans for the 9-year delivery program will utilize the $120 million lease revenue bond funds. The program is anticipated to include three bond distribution tranches, each funding 3-year cycles of annual bid packages that will be divided based on having the largest betterment for the traveling public. The Date: February 20, 2024
Subject: PROVIDE NOTICE OF INTENT TO AMEND FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET BY APPROPRIATING $3.5 MILLION OF

MEASURE P FUNDING TO CONTINUE PAVEMENT MANAGEMENT PLAN
EFFORTS; AND AUTHORIZE THE CITY MANAGER TO INITIATE THE BOND APPLICATION PROCESS TO ISSUE $120 MILLION DOLLARS OF REVENUE BONDS

IN THE MUNICIPAL BOND MARKET TO FUND A NINE-YEAR CITYWIDE PAVING PROGRAM FOR FISCAL YEARS 2025-2026 THROUGH 2033-2034

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distribution of paving improvements would consider pavement condition, Functional Classification (FC) of the street, and traffic impacts during construction. Preparation of the bid packages will require additional roadway condition data collection, traffic data, engineering layouts and cost estimates. These bid packages will include associated ADA improvements.

Dependent on the City Council's approval of funding and begin the bond application process, key milestones will be as follows:

Milestones Delivery Date
Stage 1 Slurry Seal Package
(The project is currently at 40% design completion)
Contract award by August 2024, construction
complete by November 2024
Financing Plan March 2024
RFQ for Pavement Management Services June 2024
Return to Council for Bond Authorization April 2024
9-Year Maintenance and Rehab Plan January 2025
$40M Tranche 1: $13.3M Cycle 1
$13.3M Cycle 2
$13.3M Cycle 3
FY 2024/2025
FY 2026/2027
FY 2027/2028
$40M Tranches 2 and 3 TBD

FISCAL IMPACT
This item does not have any fiscal impact. A future recommended action to amend the FY 2023-24 Capital Improvement Project budget will include the anticipated increase of $3.5 million of expenditure budget. More details will be provided when staff returns to Council at a later date.

ATTACHMENTS
None

CONTACT
Melissa Tigbao, PE, Public Works Director (707) 648-4433 [email protected]
Date: February 20, 2024
Subject: PROVIDE NOTICE OF INTENT TO AMEND FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET BY APPROPRIATING $3.5 MILLION OF

MEASURE P FUNDING TO CONTINUE PAVEMENT MANAGEMENT PLAN
EFFORTS; AND AUTHORIZE THE CITY MANAGER TO INITIATE THE BOND APPLICATION PROCESS TO ISSUE $120 MILLION DOLLARS OF REVENUE BONDS

IN THE MUNICIPAL BOND MARKET TO FUND A NINE-YEAR CITYWIDE PAVING PROGRAM FOR FISCAL YEARS 2025-2026 THROUGH 2033-2034

Page 5 ends

INFORMATIONAL ITEM 5.D.

DATE: February 20, 2024
TO: Mayor and Members of the City Council
FROM: Michael Malone, City Manager
Natalie Peterson, Assistant to the City Manager
Kristen Bennett, Organizational Development and Training Manager SUBJECT: RECEIVE AN UPDATE ON FISCAL YEAR 2023-2024 COUNCIL GOALS AND PROVIDE DIRECTION TO STAFF REGARDING FISCAL YEAR 2024-2025 COUNCIL GOAL

SETTING PROCESS

RECOMMENDATION
Receive a presentation on an update on Fiscal Year 2023-2024 Council Goals and provide direction to staff on Fiscal Year 2024-2025 Goal Setting process.

REASONS FOR RECOMMENDATION
On April 14, 2024, the City Council and the City’s senior leadership participated in a facilitated Goal Setting workshop, where the Council discussed their broad-based goals for the community and reviewed previously established multi-year goals.

On September 19, 2023, the Council reviewed the multiyear goals and priorities and provided additional clarification to staff and on September 26, 2023, the Council approved the Fiscal Year 2023-2024 Council Goals and Priorities. This item is meant to provide an update to the Council and the Community on the progress that is being made towards addressing these goals and priority areas.

City staff have been working towards the planning for the Fiscal Year 2024-2025 Goal Setting process. At the Council's regular meeting, the Council requested the opportunity to discuss the Fiscal Year 2024-25 Goal Setting process and timeline.

BACKGROUND AND DISCUSSION
On April 14, 2024, the City Council and the City’s senior leadership participated in a facilitated Goal Setting workshop, where the Council discussed their broad-based goals for the community and reviewed previously established multi-year goals. On September 19, 2023, the Council reviewed the multiyear goals and priorities and provided additional clarification to staff and on September 26, 2023, the Council approved the Fiscal Year 2023-2024 Council Goals and Priorities. This item is meant to provide an update to the Council and the Community on the progress that is being made towards addressing these goals and priority areas.

In April 2022, the City Council met for Goal Setting and on July 19, 2022 adopted a resolution establishing the Fiscal Year 2022-23 Goals as: Economic Development and four Multiyear goals: Economic Development Strategy, Youth Programing, Affordable Housing Plan and Police Reform. These multiyear goals were revisited by the Council and updated during Fiscal Year 2023-24 Goal Setting. During the April 2023 Goal Setting Council updated the language for the multiyear goals and added a fifth goal to read:

1. Public Safety

2. Efficient, Effective and Responsive Government

3. Implement Economic Development Strategy

Date: February 20, 2024
Subject: RECEIVE AN UPDATE ON FISCAL YEAR 2023-2024 COUNCIL GOALS AND PROVIDE DIRECTION TO STAFF REGARDING FISCAL YEAR 2024-2025 COUNCIL GOAL

SETTING PROCESS

Page 2 ends

4. Housing/Unhoused

5. Youth Development

At goal setting individual Councilmembers had the opportunity to add specific interests or projects within these goal categories. Thereafter, Councilmembers had the opportunity to vote for their two priority interests/projects. All of this information was incorporated into the formal goal documents.

City staff presented to Council on September 19, 2023, an outline of the Council’s: Priority Area, Goal/Outcome, Strategy/What we want to achieve (multi-year), Council Direction and Focus 2023-24, Metrics, and City Response 2023–24 outputs. At this meeting, the Council provided additional information and clarification to fine tune their Fiscal Year 2023–24 goals. Staff added the Council’s requests and recommendations and Council officially adopted their Fiscal Year 2023–24 Goals and Priority Areas on September 26, 2023, as follows:

Priority Area Goal/Outcome
Public Safety Create a safe environment for living, working, and playing

Critical focus: rebuilding the police department and public trust in police
Efficient, Effective and Responsive
Government
Ensure the City organization has the capacity and resources to effectively implement community and Council goals in a way that is sustainable over the long term
Economic Development Strategy Vallejo has a supportive infrastructure for retaining and attracting businesses, and a stable local economy to the benefit of all Housing/Unhoused Response Protect the health and safety of all Vallejo residents through housing and resources

Critical Focus: Addressing homelessness
Youth Development Vallejo is a City where young people thrive

City staff will provide and update the Council and the Community on progress that has been made addressing the goals and priority areas that were adopted by the Council at the September 26, 2023 meeting.

In addition to the progress report on the goals mentioned above, at the Council’s regular meeting on February 13, 2024, the Council requested to add an item to discuss Fiscal Year 2024-25 Council Goal setting, which has recently begun. This item will allow the Council to discuss and provide direction to staff on Fiscal Year 2024-25 Council Goal setting with the information above in line.

FISCAL IMPACT
There is no fiscal impact associated with this item

ATTACHMENTS
Date: February 20, 2024
Subject: RECEIVE AN UPDATE ON FISCAL YEAR 2023-2024 COUNCIL GOALS AND PROVIDE DIRECTION TO STAFF REGARDING FISCAL YEAR 2024-2025 COUNCIL GOAL

SETTING PROCESS

Page 3 ends

None

CONTACT
Mike Malone, City Manager (707) 648-4576
[email protected]

Vallejo City CouncilFebruary 20, 2024

Vallejo City Council
February 20, 2024