Greater Vallejo Recreation District
Vallejo City Council Meeting July 9, 2024
GVRDis an Independent Special District
Rizal Aliga-ChairpersonAppointed by Supervisor HanniganTerm: Sept. 2021-Sept. 2025 Tom Starnes-SecretaryAppointed by Vallejo City CouncilTerm: Dec. 2023-Dec. 2027 Robert BrisenoAppointed by Vallejo City CouncilTerm: Jan. 2022-Dec. 2025 Thomas JudtAppointed by Vallejo City CouncilTerm: Dec. 2023-Dec. 2027Vacant PositionAppointed by Supervisor BrownTerm: Dec. 2023-Dec. 2027 VACANTBoard of Directors
Master Lease with City of VallejoCreated December 1974Set to expire in 2034Provides for, among other thingsDuties of GVRDDuties of the City of VallejoExpired in 2009 -Renewed for 25 years on November 18, 2009
City of Vallejo ContributionsYearK.A.R.E.Grant FundingPark MaintenanceN. Vallejo Community CenterS. Vallejo Community CenterCunningham PoolSoccer GrantYearly Totals2001$66,632$90,600$105,840$182,784$445,8562002$83,561$90,600$103,660$170,000$447,8212003$71,660$90,600$117,056$239,785$519,1012004$61,451$90,600$100,083$239,206$491,3402005$63,456$80,001$84,299$204,587$432,3432006$50,298$84,940$75,869$172,246$383,3532007 $93,008$75,883$177,070$337,8932008 $93,008$84,639$177,103$354,7502009 $93,008$185,861$278,8692010 $93,008 $93,0082011 $93,008 $93,0082017$250,000 $250,0002021 $17,000$17,0002021 $26,000$26,000TOTAL$250,000$397,058$984,313$747,329$1,748,642$43,00020 Year Total $3,920,342 Cunningham Aquatic Complex•$1.8 million in improvements to the Olympic Size Pool •$239,690 for the addition of a new training pool•ADA Improvements & Restroom Upgrades in Progress-Spring ‘25 Completion
Children’s WonderlandFree admission for all Vallejo Residents Monday and WednesdaySummer Hours: 11am-7pm Closed Tuesday Vallejo Seniors (55+) & Veterans Always Free
•Published 3x a YearSummer, Fall/Winter, Spring•Visit gvrd.org to join the mailing list•Advertising opportunities available GVRD Activity Guide
Financial Assistance AvailableGVRDBudgets $50,000 of Measure K Funding each year for Financial AssistancePrograms eligible for Financial Assistance funds:•Summer, Break, and Aquatic Camps•SportsPrograms•Swim Lessons, including After School at the Pool•Contract Classes (martial arts, dance, etc.) Measure K is a $48 per year parcel taxGenerates $2,000,000 annuallyRe-approved in 2018 by a super majority voteSunsets in 2033
Vallejo Community Center Kitchen RenovationsGVRDFunds
Setterquist Park ImprovementsProp. 68 and GVRDFunds
Terrace Park Playground ReplacementProp. 68 and GVRDFunds GVRDSports Center and FieldsProp. 68 and GVRDFunds
Financial Highlights -Fiscal Year 2022-2023
Everyone is Invited to our 80thBirthday Party!
Thank You for your continued support.
FREE EVENT
Introduction of an Ordinance (First Reading) to Amend VMC Section 3.20.050, Related to Authorization Limits and Execution of ContractsCity Council Action Item 9.CJuly 9, 2024Kristin Pollot, AICPPlanning & Development Services Director Background•VMC Section 3.20.050.A&B limits City Manager / City Attorney approval authority to $100,000.•Contracts above this limit mustbe approved by the City Council.•Many contracts are fully reimbursable with no impacts to the general fund•Current contract process creates significant delays (2+ months) for development projects with fully reimbursable work by 3rdparty vendors Proposed VMC RevisionsAdd a new “Section E” to read as follows:“The authorization limits set forth in Section 3.20.050 A and B do not apply to contracts for which funds are provided by a third party and which do not involve the appropriation of funds from the City’s budget.” Next Steps:•If approved, the Ordinance will be brought back to the Council for a Second Reading on July 23, 2024.•If adopted following the Second Reading, the Ordinance would become effective 30-days after its adoption Recommendation:After review of the staff report and proposed ordinance, and hearing all public comment, move to introduce an ordinance Amending Section 3.20.050 of the Vallejo Municipal Code related to authorization limits and execution of contracts, as presented.
CONTACT(S)
Kristin Pollot, AICPPlanning & Development Services [email protected]
PROCESS OF AN AUDIT FOR THE BROADWAY PROJECT AND PROVIDE DIRECTION TO STAFF Rekha Nayar, Finance DirectorJuly 9, 2024
1 Background•May 28, 2024 Council requested an audit on the Broadway Project.•As per the City’s purchasing guidelines, staff sent out request for quotes:1.Maze and Associates2.The Pun Group3.Municipal Resource Group 2 The Pun Group Maze & Associates•Auditing Firm•Conduct Agreed-Upon Procedures (AUP) Services based on attestation standards established by AICPA•Summarize and compare project expenditures to budget•Submits final report of procedures & findings. 3 Municipal Resource Group (MRG)•Consulting firm versus Auditing Firm•Flexible scope allows changes as project evolves•Provide evaluation and causes of delays and cost increases•Provides future recommendation on how to approach similar projects. 4 Recommendations•City recommends Municipal Resource Group (MRG).•Scope of service submitted provides flexibility to be amended.•MRG will analyze reasons for project delays and increased costs.•MRG will provide recommendations for similar future project approaches. 5 CONTACT(S)
Rekha Nayar: [email protected]
6 HAWK INTERSECTION
IMPROVEMENTS AT FIVE
LOCATIONS
PROJECT NO. PW9736
Dan Sequeira, PE
Assistant Public Works Director / City Engineer
SCOPE OF PROJECT
• Install High-Intensity Activated Crosswalk Signals
(HAWK)
• Construct ADA compliant curb ramps
• Improvements will be constructed at:
o Broadway Street / Hampshire Street
o Broadway Street / Illinois Street
o Springs Road / Lassen Street / Hilton Avenue
o Springs Road / Tregaskis Avenue
o Springs Road / Heartwood Avenue
WHAT IS A HAWK SIGNAL?
• HAWK is an acronym for High Intensity
Activated Crosswalk.
• HAWK signals are traffic signals that
enhance pedestrian safety when
crossing a street.
• Unlike traffic signals, the HAWK only
operates when a pedestrian pushes
the crossing button.
• Vehicles are free to move when no
one is crossing the street.
• Motorists should respond to yellow
and red lights in the same manner as
any other traffic signal.
HOW DOES A HAWK
WORK?
• Pedestrian presses a
button.
• Yellow lights flash.
• Lights turn red.
• Motorists stop
and yield to
pedestrians.
• Pedestrians
cross the street
with caution.
• Lights flash red.
• Motorists may
proceed if the
crosswalk is
clear.
• Red lights turn
off. The signals
are dark.
• Motorists may
proceed if the
crosswalk is
clear.
ADVERTISEMENT FOR BIDS
• The project was advertised for
thirty-seven days starting on
November 6, 2023.
• The specifications provided a
Disadvantaged Business
Enterprise (DBE) goal of 15.0%
(calculated by Caltrans)
BID OPENING
• On December 20, 2023, four sealed bids were
received, opened, and publicly read by the Deputy
City Clerk.
• The bids in order from lowest to highest, and each
bidders’ DBE participation are as follows:
CONTRACTOR TOTAL BID DBE PARTICIPATION
Kerex Engineering $ 1,525,104.00 0.00%
St. Francis Electric $ 1,586,000.00 16.30%
Columbia Electric $ 1,682,800.20 79.43%
Tennyson Electric $ 1,874,262.00 17.37%
BID PROTEST
• On December 27, 2023, St. Francis Electric, 2nd lowest bidder submitted a bid protest protesting that “… there was no effort [by Kerex Engineering] to achieve the required 15% mark.” WHAT ARE GOOD FAITH EFFORTS?
• Title 49 of Code of Federal Regulations Part 26 defines “good faith efforts” as “… efforts to achieve a DBE goal or other requirement of this part which, by their scope, intensity, and appropriateness to the objective, can reasonably be expected to fulfill the program requirement.”
INTERVIEWS
• On January 9, 2024, staff met with Kerex to discuss their good faith efforts in reaching the DBE goal. Kerex stated their good faith efforts included:
o Advertised for DBE subcontractors on Twitter, LinkedIn, www.dbejournal.com and www.dbegoodfaith.com.
o Conducted two rounds of telephone calls to thirty (30) DBE subcontractors.
o Emailed and faxed the same thirty (30) DBE subcontractors. • On February 23, 2024, staff asked St. Francis Electric to provide documentation of their good faith efforts to determine if they and Kerex executed similar efforts. Later that day, St. Francis Electric responded by email: “… we are not required to submit good faith documents if we met the goal...”
• On March 6, 2024, staff met with St. Francis Electric and made a second request to obtain documentation of their good faith efforts. St.
Francis Electric declined a second time.
DETERMINATION THAT KEREX MADE
GOOD FAITH EFFORTS
• City staff have determined that Kerex Engineering, Inc. executed good
faith efforts pursuant to applicable federal regulations and is the lowest responsive and responsible bidder.
TITLE 49 CODE OF FED. REGS. § 26.53
(a) When you have established a DBE contract goal, you must award the contract only to a bidder/offeror who makes good faith efforts to meet it. You must determine that a bidder/offeror has made good faith efforts if the bidder/offeror does either of the following things:
(1) Documents that it has obtained enough DBE participation to meet the goal; or
(2) Documents that it made adequate good faith efforts to meet the goal, even though it did not succeed in obtaining enough DBE participation to do so. If the bidder does document adequate good faith efforts,
you must not deny award of the
contract on the basis of that bidder failed to meet the goal.
FISCAL IMPACT
• There will be no fiscal impact on the General Fund associated with this i
tem, as it is funded through the capital program funds.
RECOMMENDATION
• After review of all four bid proposals, reference checks, and good faith efforts by Kerex Engineering, Inc., and interviewing Kerex Engineering and St. Francis Electric, staff have
determined that Kerex Engineering, Inc. executed good faith efforts pursuant to applicable federal regulations and is the lowest responsive and responsible bidder.
• Accordingly, staff recommends that the City Council award a construction contract in the amount of $1,525,104.
CONTACT(S)
Melissa Tigbao, PE
Public Works Director
[email protected]
UPDATE -PUBLIC SAFETY STAFFING EMERGENCY
Jason Ta, Interim Chief of PoliceJuly 9, 2024
1 STATUS OF PHASES•Partially Implemented•Alarm Ordinance –moving forward based on direction from Council•“Condition Blue” being considered–If the number of CFS pending reaches a pre-determined number, officers will only respond to priority 1 and high-level priority 2 calls•Highest Calls for Service (CFS) Phase #1 Service Model Reduction
2 -Alarm activation-Mental distress-Suspicious persons/vehicles-Trespassing-Traffic-related offenses Phase #2 Rotation of Officers to Patrol Shifts•CompletedPhase #3 Collapsing Traffic & Detective Divisions•Traffic Division collapsed ( July 2023)Phase #4 Modifying Patrol Shifts to 12-hours or Another Staffing Model•Due to recent staffing trends, Phase #4 does not appear to be needed 3 •VPOA has an executed MOU (Nov 2023)–Working on staffing models and possibilities–First meeting with the Sheriff’s Office was on December 4th–Met with Sheriff on February 5th–County Counsel was provided data requested (April 12, 2024) –AB 1379 Retired Annuitant–RFP Security Guards Outside Assistance
4 CURRENT STAFFING NUMBERSTotal Sworn Staffing7374Modified Duty Officers22Off on Worker’s Comp.54Sworn Working Full Duty6668 Anticipated Officers Resigning00Officers Starting /Final Offers005 Officers Working Patrol3636Supervisors Working Patrol (Sgts)55 6-25-24Current
PREVIOUS STAFFING NUMBERS
6 8/29/2023 to 6/25/2024 8/29/23 9/12/23 10/10/23 11/14/23 12/19/23 1/9/24 2/13/24 3/12/24 04/09/24 5/14/24 5/28/24 06/11/24 06/25/24 Total Sworn Staffing76777575727273717274737273Modified Duty Officers4 4 2 2 1 2 4 3 32222Off on Worker’s Comp.999910109977655 Sworn Working Full Duty63 666464 61 60 60 59 6365656566 Officers Working Patrol323534353232343636343636
Sergeants Working Patrol5 5 5 5 5 5 5 5 5 5 5 5
7 Vallejo Police Department Average Response Times (ART) 8 PRIORITYONE(1) Is defined as an in-progress felony, in-progress crime against a person, or an incident where there is a high risk for harm against a person.Response is Code 3.PRIORITYTWO(2)Is defined as a felony or crime against a person that has just occurred, an in-progress misdemeanor property crime, various alarms, or an incomplete 9-1-1 call where a disturbance was heard.Response is Code 2.PRIORITYTHREE(3)Is defined as a property crime or calls that are not an immediate threat to life but may escalate, officer-initiated activity. Response is Code 1.
RECRUITMENT & RETENTION(Stephanie Sifuentes, HR Director)Police Officer Applications 9 Look Back Period 6/24 -7/7
Police Officer Backgrounds Since 7/13/2023
10 •4Officers currently in police academies–3 will graduate in September 2024–1 will graduate in October 2024 Police Academy
11 Recruitment Efforts•Oral Panel Interviews scheduled for 7/12/24, 7/26/24•Attended Solano County Fair 6/15/24•Solano Community College (Vallejo Campus) Career Fair 8/1/24
CONTACT(S)
Jason Ta, Interim Chief of Police
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