HYBRID MEETING
www.Cityofvallejo.net
CALL AND NOTICE OF SPECIAL
MEETING AT 6:00 PM OF THE
VALLEJO CITY COUNCIL
JANUARY 21, 2025
Council Chambers
555 Santa Clara Street
Vallejo, CA 94590
COUNCIL MEMBERS
Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Mtulac
Charles Palmares
NOTICE: Members of the Public will be able
to participate in-person or remotely via
Zoom
City Hall and the Council Chambers will be open to members of the public 30 minutes prior to the start of the meeting.
PUBLIC COMMENT: Members of the
Public may provide public comments
during the City Council Meeting in
person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net)
, or via phone, by dialing (669) 900-
6833.
For additional instructions on how to speak remotely
during public comment, please
visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City website: www.cityofvallejo.net/Streaming • Join the Zoom webinar: https://ZoomRegular.Cityofvallejo.net
Hybrid Options are available for members of the public to participate. To participate remotely
Option to Join by Computer
From your browser go to
https://ZoomRegular.CityofVallejo.net to launch and join the zoom application.
Meeting ID: 914 0075 0676#
Meeting Password: 131313
Option to Join by Phone
Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
Meeting Password: 131313
Press *9 to digitally raise your hand from the phone.
Press *6 to unmute/mute
Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk
Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof
AGENDA
TO THE MEMBERS OF THE VALLEJO CITY COUNCIL:
You are hereby notified that I do hereby call the Vallejo City Council in special session to consider only the matters stated on the agenda listed below. NOTICE: Members of the public shall have the opportunity to address the City Council concerning any item listed on the agenda before or during consideration of that item. No other items may be discussed at this special meeting
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. STUDY SESSION
NOTICE: Members of the public wishing to address the Council on the Study Session Item may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.
A. OVERVIEW OF CITY DEPARTMENT FUNCTIONS AND ACTIVITIES Recommendation: Receive a presentation providing an overview of the functions and activities of each City departments.
Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
5. ADJOURNMENT
ADDITIONAL CITY INFORMATION
Members of the public can:
• Like us on Facebook and Instagram (@cityofvallejo)
• Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) • Sign up for emergency alerts at: alertsolano.com
Dated: Wednesday, January 15, 2025
Andrea Sorce, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to
Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Mtulac
Charles Palmares,
at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 4:00 p.m., Wednesday, January 15, 2025.
Dated: Wednesday, January 15, 2025
INFORMATIONAL ITEM 4.A.
DATE: January 21, 2025
TO: Mayor and Members of the City Council
FROM: Andrew Murray, City Manager
SUBJECT: OVERVIEW OF CITY DEPARTMENT FUNCTIONS AND ACTIVITIES
RECOMMENDATION
Receive a presentation providing an overview of the functions and activities of each City departments.
REASONS FOR RECOMMENDATION
Receiving a presentation on the functions and activities of City departments will provide useful background to Council Members for future discussions and decision making on a variety of issues, including the midyear budget and City Council annual goal setting.
BACKGROUND AND DISCUSSION
The City is convening a special City Council meeting during which staff will present an overview of the main functions and activities of the City's twelve departments and their various divisions. This information is being brought to City Council as it will provide useful background to Council Members for future discussions and decision making on a variety of issues, including the midyear budget and City Council annual goal setting. The presentation (attached) contains information on departments in the order shown below.
City Departments
1. City Attorney’s Office
2. City Manager’s Office (including City Clerk and Risk Management divisions)
3. Economic Development
4. Finance Department
5. Fire Department
6. Housing and Community Development Department
7. Human Resources Department
8. Information Technology Department
9. Planning and Development Services Department (including Planning, Building, and Code Enforcement divisions)
10. Police Department
11. Public Works Department
12. Water Department
This information will also be useful to the community at large to gain a better understanding of what each department oversees and their general operations.
FISCAL IMPACT
There is no fiscal impact associated with this item.
ENVIRONMENTAL REVIEW
Date: January 21, 2025
Subject: OVERVIEW OF CITY DEPARTMENT FUNCTIONS AND ACTIVITIES
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. City Attorneys Office Overview
2. City Managers Office, City Clerks Office, Risk Management
3. Economic Development Overview
4. Finance Overview
5. Fire Overview
6. Housing and Community Development Overview
7. Human Resources Overview
8. Information Technology Overview
9. Planning and Development Services Overview
10. Police Department Overview
11. Public Works Overview
12. Water Overview
CONTACT
Andrew Murray, City Manager (707) 648-4576
[email protected]
Local Government,
City Attorney’s Office
Randy Risner, Chief Assistant
City Attorney
1 City Attorney’s Office -
What do we do?
• Provide legal advice to the City Council, boards of all related City entities, all appointed boards and
commissions, and City staff. Review and prepare legal
documents, including all ordinances, resolutions,
regulations, and contracts.
• Represent and defend the City's interests in negotiations, administrative proceedings, and civil litigation in State and Federal Court.
• Evaluate and address legal issues arising out of the City’s decisions and activities to minimize the risk of liability. • Achieve cost effective and expeditious disposition of claims and litigation by promptly identifying issues and either negotiating a resolution or providing an aggressive litigation defense.
2 City Attorney’s Org Chart
3 How is Work Assigned
Generally
• Staff is assigned by the CAO to
general roles and responsibilities,
departments and special
projects/tasks.
• Each assigned attorney has a
backup.
• General assignments fall into two
large categories: Litigation and
Advisory.
4 Defense Litigation
• Personal injury
• Property damage
• Breach of contracts
• 42 U.S.C. section 1983
– Section 1983 provides an individual the right
to sue state government employees and
others acting "under color of state law" for
civil rights violations
– To state a Section 1983 claim, a person must
show: (i) that the conduct complained of was
committed by a person acting under color of
state law; and (ii) that the conduct deprived
the person of a constitutional right
– Example: First Amendment, Fourth
Amendment, Fifth Amendment, Eighth
Amendment, Fourteenth Amendment
• California Tort Claims Act
5 Affirmative Litigation and NLP
• Nuisance
• Receivership
• Property Damage
• Breach of Contract
• Unlawful Detainer Marina and other
City Property
• TOT Collections
• Illegal Dumping
6 Litigation - Special
• CEQA, NEPA & Land Use
(Affirmative and Defense)
• Water Rights
• Land Rights (City)
• Asset Return and Forfeiture
• Finance
• Admiralty
• Elections
• Public Records and Brown Act
• Abatement warrants
• Pitchess motions
7 ADVISORY
• City Council
• City Manager
– City Clerk
– Risk
• Police
• Fire
• Finance
• Human Resources
• Planning and Development Services
– Planning, Building, Code Enforcement
• Economic Development
• Public Works
• Water
• IT
• Housing
Attorney Assigned to Each
8 Public Records Act
• California Public Records Act enacted in 1968
to:
(1) Safeguard the accountability of the
Government for the people;
(2) Promote transparency; and
(3) Acknowledge the principle that secrecy
is antithetical to a democratic system of
governance.
• The PRA makes public “any writing
containing information relating to the
conduct of the public’s business prepared,
owned, used, or retained by any state or
local agency regardless of physical form or
characteristic.” Gov. Code, § 7920.530.
• Exceptions
9 CONTACT(S)
Veronica Nebb, City Attorney
Randy Risner, Chief Assistant City
Attorney
10 City Manager’s Office
City Clerk’s Office &
Risk Management
11 City of Vallejo Org Chart
12 City Manager’s Office
• City Clerks Office
• City Council Support
• City Event Coordination
• City Volunteer Coordination
• Communications & Community
Engagement
• Grant Administration
• Homelessness
• Intergovernmental Affairs
• Organization & Strategic Planning
• Participatory Budgeting
• Risk Management
• Youth Development
13 City Manager’s Office Org Chart
14 City Manager’s Office –
Goals
• Recruitment for Leadership
Positions
• Completion of Broadway Project
& Nav Center
• Scotts Valley
• Property Negotiations
• Unhoused Strategic Plan
• DEI Plan
• CMO Organizational Assessment
15 Office of the City Clerk
City Clerk
PRA
Coordinator
(part time)
Deputy Clerk
16 Clerk’s Office – What we do
• Provides access to & manages
public information (California
Public Records Act)
• Manages the
recruitment/appointment
process for City’s Boards,
Commissions and Committees
• City Clerk performs Civil Service
Marriage Ceremonies upon
request
• Prepares official meeting
agendas, agenda packets,
minutes & publishes video
archives
• Administers Municipal Code &
City Charter
• Coordinates Records
Management
• City Clerk is the Elections Official
for the City; each election is
“consolidated” with Solano County
17 City Clerk’s 2024
Achievements
• Successful 2024 Council Election
Process
• PRAs: 1324 (11% increase from
2023)
• 77 Council Meetings (FY23/24)
18 Clerk’s Office – Goals
• Continue adding historical
legislative records to Revver
• Create Board & Commissions
Handbook & provide onboard
training for newly appointed
members
• Ensure transparency & timely
access to information for the
public
19 Risk Management Org Chart
City Manager
Risk Manager
Safety Analyst General
Liability Analyst
Workers’
Compensation
Analyst
Administrative
Clerk
20 Risk Management – What we do
Types of Risk
• Financial
• Operational
• Legal and Compliance
• Natural Disaster
• Public Health
• Environmental
• Infrastructure
• Cybersecurity
• Identify, assess & mitigate
potential risks that could impact
the City’s objectives and
operations
• Evaluate potential threats to
determine likelihood & potential
consequences to help the City
make informed decisions
• Understand, minimize & respond
to uncertainties in ways that
align with the City’s goals
• Manage City’s insurance
program, manage all incoming
non-litigated liability claims
• Administer safety training and
City’s workers’ compensation
program
21 Risk Management –
Achievements
• Managed 173 new liability claims from
third parties
• Resolved 60 claims
• Closed or dismissed 109 claims without
disbursements.
• Conducted 69 thorough field
investigations
• Settled 42 claims within 90 days of filing,
• Reviewed and finalized Emergency
Evacuation Plans for the Corporation
Yard and Housing Department buildings
22 Risk Management – Goal
and Initiatives
Safety:
• Continue to focus on safety training
for high-risk activities and tasks
Risk Management:
• Reduce time between claims, trend
analysis & develop proactive risk
mitigation strategies with
departments
Return to Work:
• Explore new ideas, to expedite the
return to work of injured workers
23 Useful Documents
• City Charter
• VMC Chapter 2.02 – Council
Meetings/Rules/Meeting
Procedures
• Comprehensive PDF of existing
Council Policies
24 CONTACT(S)
Andrew Murray, City Manager
Gillian Haen, Assistant City
Manager
Dawn Abrahamson, City Clerk
Armond Sarkis, Risk Manager
25 Economic Development
Department Overview
Gillian Haen, Assistant City
Manager
26 Economic Development Org Chart
ED Director
Program
Manager (2)
Sr. Community
Development
Analyst
Administrative
Analyst Secretary
27 Economic Development In
Vallejo
• Policy making
• Mare Island redevelopment
• City-wide development
facilitation
• Business attraction / retention
• Grant implementation
• Property purchase, sale & lease
negotiations
• Implementation of Economic
Development Strategic Plan
28 What ED Does
• Business Recruitment/Retention
– Monthly business retention
visits
• Support of ED Commission, Arts
Commission & McCune
• Regulars meetings with ongoing
development projects
• Support permitting process for
new development
• Solano County EDC
• Implement ED strategies
• Lease & real property
negotiations
• Grants Management
29 Administration
• Administrative Rules / Policies
• HR’s department budget
• HR’s service and vendor contracts
• Invoice tracking, payment,
processing
• Records Management
• Project Management
• Systems Modernization and
Implementations
30 Accomplishments
• Permitting/cleanup of PG&E (boat launch)
site
• Implemented $750,000 in National Park
Service grant for historic restoration of
Officers’ Quarters A
• Development & approval of ED Strategic Plan
• Deployed $1.5M for the EDA Mare Island
infrastructure assessment
• Deployed $600K from EPA for Brownfields
Assessment projects citywide
• Implemented ESCA for NAVY clean-up at
Mare Island
• Implemented small business retention
programs & conducted over 20 meetings
with businesses
• Implement Performance & Participation
agreement w/ Lewis Group – Blue Rock golf
course.
• Deployed $60K in small business grants
31 FY 24-25 Goals
• Implement ED Strategic Plan
• Identify development alternatives for
surplus lands and deploy sites
• Complete (EDA) Mare Island
infrastructure assessment report
• Implement a new branding strategy and
shop local campaign citywide
• Deploy $355K in small business loans
• Implement a financial agreement with
Lewis Group for the Cooke/Fairview
development
• Assist Blue Rock Springs entitlement
application process
• Mare Island, Waterfront, & Downtown
Specific Plan Processes
32 Multiyear Priority Areas
• Implement ED Strategic Plan multi-year
strategies
• Support Waterfront, Downtown & Mare
Island Specific Plan
• Coordinate the County/Developer
partner Solano 360 project.
• Assist in permitting Connelly Corridor
mixed-use development on Mare Island
• Oversee the transfer of Navy Mare
Island parcels (post cleanup)
• Building code compliance and plan to
resolve illegal signs and unpermitted
activities
• Continue various business
retention/expansion/attraction efforts
• Continue to promote Vallejo as a
premier destination for doing business
33 Useful Documents
• ED Strategic Plan
• North Mare Island Development
Agreement
• South Mare Island Development
Agreement
• Economic Development
Commission Work Plan
34 CONTACT(S)
Gillian Haen, Assistant City
Manager
35 Rekha Nayar, Finance Director
Finance Department
36 Presentation Outline
• Finance Dept Functions
• Organizational Chart
• City Funds & Finance process
• Q&A
37 Finance Dept Functions
Budget / Treasury / Special
Projects
Accounts Payable
Water Billing / Commercial
Services
Payroll
• A better understanding of daily
a
ctivities of the Finance department
Audits / Accounting
38 Department
Organizational
Chart
General Fund:
24 Water: 18
Total: 42
39 •Work with various departments & outside
consultants
•Annual & Midyear Budget
•Year-round ABC
BUDGET
PLANNING &
MANAGEMENT
•Banking (Wires & Statement)
•Investments
•Refunds for PermitsTREASURY
•Coordinate with departments
•Implement fee in system
FEE STUDY
•Monthly & Quarterly reporting of Various
Grants such as ARPA
•Vacancy Reports
•Year End Audit/Revenue Audits
GRANTS /
SPECIAL
PROJECTS
•Revenue due to the City are received
•Analyze and monitor incoming Revenue
•Manage collection
•Reporting to Management/Council
REVENUE
MANAGEMENT
Budget / Treasury / Special Projects
40 Budget / Treasury / Special Projects
• Budget Planning & Management
FY 24-25 Budget page 19
41 Budget / Treasury / Special Projects
• Budget Planning & Management
FY 24-25 Citywide Revenue: $298.88M
FY 24-25 Citywide Expenditure: $284.88M
• City totally manages 104 Funds
• Water Fund 16% of City budget
• Housing Fund 9% of City budget
• CIP 5% of City budget
42 Budget / Treasury / Special Projects
• Revenue Management
Total with
Measure P:
$152.43M
43 Budget / Treasury / Special Projects
• Treasury
• Grants / Special Projects
• Banking
• Daily Review
• Wires
• Fraud
Man
agement
• Investments
• LAIF
• Bonds
• Investing
• Other
• Permit
• Refunds
• Grants
• ARPA
• SCC
• Urban Forestry
• Tobacco
• Personnel
• Vacancy Reporting
• Labor Projection
• Personnel
Sum
mary
• Audits
• Year End Audit
• Revenue Audits
44 Purchasing / Accounts Payable
• Review and process citywide
invoices
• Weekly check run
• Annual IRS 1099 Forms
• Process CALcard
• Employee travel & expenses
ACCOUNTS
PAYABLE
• Approve & process all citywide
purchase orders & change orders
• Compliance of purchasing
procedures
• Manage Contracts for Finance
PURCHASING
45 Accounts Payable - Contract Routing &
Review Process Agreement
• Contracts sent to City Attorney’s Office for review
• Contracts Under $100k: Approved by City Manager
• Contracts Over $100k: Require a Request for Proposal
(
RFP) and Council Approval
• All contracts are recorded by City Clerks Office and
upl
oaded into our records keeping system
Accounts Payable / Processing
• Invoices processed weekly: A verage 200
• Number of Purchase Orders (PO): A verage 30-40 per
week
• Number of Contracts: 215 F Y24
46 Audits/ Fund Accounting
• Record and monitor financial
activities of the City
ACCOUNTING
• Annual Financial Audit
• Single Audit
• Special Audits
AUDIT
• ACFR
• PAFR
• Other Filing Requirements
FINANCIAL
REPORTING
47 Audits
Annual Audit required by City
Charter, State Government Codes,
Single Audit Act, City municipal code
Each year an outside Audit firm reviews/audits our
accounting work as per Government Accounting
Standards and offers us advice and best practices.
48 Accounting / Financial Reporting
PAFR
Popular Annual Financial Report
ACFR
Annual Comprehensive Financial
Report
Other Filing Requirements
• Single Audit
• State Controller’s Financial Transactions Report (53891) • State Controller’s Local Government Compensation (53892) • State Controller’s Annual Street Report
• Annual Bond Disclosure (Water revenue bonds)
• Measure B/V Annual Report
• Measure P Annual Report
• Grant reports
49 Water Billing / Commercial Services
Water Billing to
46,200
customers
Handles water
Turn-On, Shut-
off and Reading
Meters
Process
Citywide
incoming
payments
Commercial Services - Bill Generation
Process
• Meter Reading:
– Staff reads meters daily in all weather conditions.
– Walks approximately 3-7 miles a day.
– Taps the meter to upload readings
• Report Generation:
– Readings generate reports for clerical staff.
– Staff reviews, investigates, and finalizes the billing. • Billing Preparation:
– Finalized billing files are sent for printing weekly. – Printing company prepares bills for mailing.
50 Water Billing / Meter Readings
• ~1,905 meters billed monthly
• ~36,966 meters billed bi- monthly
• ~37,571 reads by walking throughout
V
allejo
• ~1,300 drive-by reads
Water Billing / Customer Service
• Answers approximately 1,100 calls per
m
onth
• Process roughly 4,000 start applications a
ye
ar
• 3,700 stop applications a year
• Over 83,000 payments are collected yearly
51 Payroll
• Bi-W eekly Pay
• Leave Payouts
• Verify number and type of
h
ours
• Verify benefits
PAYROLL
• MOUs
• Salaries and Benefits
• Personnel Changes (PARs)
• Legal Actions (Example:
G
arnishment)
Coordinate
with Human
Resources
• Quarterly
• Annually
• W2s
TAX
REPORTING
Types of Benefits
Health
• Medical
• Dental
• Vision
O
ther
• Retirement
• Long & Short
T
erm Disability
• Employee
Assi
stance
Program
Miscellaneous
• Uniform
A
llowance
• Educational
In
centive Pay
• Differential Pay
52 Where to find Financial information
53 CONTACT(S)
Rekha Nayar, Finance Director
54 Vallejo Fire Department
Arthur Gonzales
Interim Fire Chief
55 Department Organization
Fire Chief
Deputy Fire
Chief
Battalion Chief
(3)
Fire Captain (3)
Fire Engineer
(24)
Firefighter (24)
Training
Battalion Chief
Fire Captain
(Paramedic
Coordinator)
Executive
Secretary
Administrative
Analyst II
Administrative
Clerk II
Fire Prevention
Manager
Fire Prevention
Inspector (3)
Secretary
56 What does Fire do?
• 9-1-1 emergency response
• Weed
abatement of vacant parcels
• Fire-related plan checks and permits
• Fir
e life safety inspections of regulated occupancies
57 Services We Provide
Vallejo Fire Department is an All Risk Fire Department
• Emergency response for fire, hazardous conditions,
envir
onmental emergencies, and rescue operations
• Advanced life support for all types of trauma and
medi
cal emergencies
• Annual fire life safety inspections of regulated
occup
ancies
• Fire investigations
• Plan checks and permit inspections
• Public education programs and events
• Oversee the City’s Emergency Operation Center
58 Accomplishments in the
Last 12 Months
• Responded to 18,997 calls for
serv
ice in 2024
– 1,070 Total Fires
– 12,502 Total EMS
– 796 Service Calls
– 673 False Alarms
– 246 Hazardous Condition Calls
• Captain's Academy
• Completed Engineer's Test –
Fill
ed 3 vacancies
• Filled Deputy Chief Position
59 Goals/Initiatives Coming Up
• Chief's Academy
• Hiring Academy – Feb 10th (6 new FF)
• Requested assistance for Fire Fighters
Gran
t
– PP Compliance & New OSHA
regu
lations
• SAFER Grant
• Port Security Grant
• Countywide Ambulance Service
Cont
ract
• Fire Hazard Severity Zone Mapping
• Captains Test
• Battalion Chief Test
60 CONTACT(S)
Arthur Gonzales, Interim Fire Chief
61 Housing and Community
Development Department
(HCDD)
Alicia M. Jones, Housing Director
6263
Agenda:
Department Structure
HCDD Programs and Grant
Administration (Overview)
Funding
63 Department Structure
64 PROGRAMS
HOUSING
Housing Choice Voucher
Project-Based Voucher
Veterans Affairs Supportive Housing
Foster Youth to Independence
COMMUNITY DEVELOPMENT
Community Development Block
Grant
HOME Investment Partnerships
Neighborhood Stabilization
Permanent Local Housing Allocation
Program (PLHA)
65 Overview
Community Development Block Grant (CDBG)
HOME Investment Partnerships ("HOME")
Neighborhood Stabilization (NSP)*
HOME - American Rescue Plan (HOME-ARP)*
CDBG – Coronavirus (CDBG-CV)*
Housing Choice Voucher Program
*special one-time funding
66 Funding Sources:
Source of funding is primary provided by
the Housing Urban and Development
Department (HUD) for CDBG, HOME, and
the Housing Choice Voucher Programs.
Funding for the PLHA is directly from the
State of California
67 Current funding levels:
CDBG – 1.6 MILLION
HOME – 600K
PLHA – 3 MILLION
HCV – 20 MILLION
68 Approval of Policies and Plans
Housing and Community Development Commission
(Recommending Commission)
CDBG/HOME (City Council)
Five-Year Consolidated Plan
Annual Action Plans
Amendments
PLHA (City Council)
Action Plan
69 • Policy and Plans cont.
Housing Choice Voucher Program
The governing body for HCV policies is the
Housing Authority Board of Directors
Five Year Public Housing Agency (PHA) Plan
- Annual Plan
Administrative Plan (HCV policies)
70 CONTACT(S)
Alicia M. Jones, Housing Director
Chari Francisco, Administrative Manager
Shenessa Williams, Housing Specialist Supervisor
71 Human Resources
Department
Stephanie Sifuentes,
Human Resources Director
72 The Human Resources Department
The City of Vallejo Human Resources
Department is a full-service human
resources department, comprised of
the following functions:
• Administration
• Recruitment & Selection
• Classification & Compensation
• Benefits Administration
• Employee & Labor Relations
• Training and Employee Development
73 Administration
• Administrative Rules / Policies
• HR’s department budget
• HR’s service and vendor contracts
• Invoice tracking, payment,
p
rocessing
• Records Management
• Project Management
• Systems Modernization and
I
mplementations
74 Recruitment & Selection
• Compliance with employment laws
an
d civil service rules to ensure fair
processes
• Recruitment design and strategy
• Application review
• Test administration
• Coordination and facilitation of oral
pa
nel interviews, performance
examinations, and promotional
assessments (including panel
orientations and training)
75 Classification & Compensation
• Conduct classification and
r
eclassification studies
• Revise existing classifications
• Create new classifications
• Review requests from
de
partments to add, delete, or
convert positions during budget
cycles
• Conduct salary surveys
• Make recommendations to
de
partments, city manager, and
council
76 Benefits Administration
• Enroll new hires into our benefit
p
rograms
• Manage employee benefit changes
du
ring open enrollment or
qualifying life events
• Manage employee leaves
• Conduct Interactive Process
m
eetings and determine Americans
with Disabilities Act (ADA)
accommodations
• Assist employees with retirement
• Conduct CalPERS reporting
77 Employee & Labor Relations
• Create and maintain positive
r
elationships between the City and
our various employee groups
• Engage in collaborative committee
me
etings, meet & confers,
grievance meetings, arbitrations
• Engage in labor negotiations
b
etween the City and our various
employee groups
• Conduct coaching and mediation
• Assist departments and employees
w
ith performance improvement
and performance evaluations
• Conduct investigations and engage
in
progressive discipline
78 Department Objectives / Goals /
Responsibilities
Everything that we do in the City, starts and ends with Human Resources (and everything in-between!).
• Serve as role models for the rest of our employees
• Recruit and retain the best qualified employees
• Train and develop our employees
• Provide support to our employees
• Create and maintain innovative and competitive salary an
d benefits packages
• Serve as good partners for our departments, good
s
upporters for our employees, and good public
stewards
79 Human Resources Department
Projects
Major projects currently underway:
• Personnel Policy Manual
• Performance Evaluation tool
• HRIS/Payroll system implementation
80 Important Resources
• Municipal Code
• City Charter
• COV SharePoint
• Civil Service Rules
• Human Resources Department website
• CAMP MOU
• IAFF MOU
• IBEW MOU
• VPOA MOU
• Unrepresented Resolution
81 CONTACT(S)
Stephanie Sifuentes
Human Resources Director
707-649-4852
[email protected]
82 INFORMATION
TECHNOLOGY
Naveed Ashraf, Chief Innovation
Officer a
nd IT Director
83 IT Organizational Structure
Chief Innovation
Officer & IT
Director
Secretary
IT Manager Public
Safety
IS Tech II
IS Tech II
IT Manager City
Hall
IS Tech II
IS Tech II
IS Tech II
Media Services
Specialist
Cyber Security
Information
Systems Manager
Project Manager Asset Manager
(50% IT, 50% PW)
Network Admin
Water IT Manager
84 Overview – What We Do?
• Operate & maintain the City’s IT infrastructure
• Store and secure city data and provide secure access
to
city users.
• Support 600 + city employees and many external
pa
rtners
• Provide training for existing and new technology
• Maintain applications for the City’s business processes • Manage telecom devices and services (LAN/WAN)
• Manage and support all public meetings (commissions
a
nd boards)
• Manage City’s broadband infrastructure
• Plan and manage future IT projects
85 Overview – IT Services
• City’s websites
• Public Safety Radio System
• Public Safety Tone Alert System
• Enterprise Resource Planning Software
(ER
P)
• Central Permit Center
• City’s Broadband
• Maintain several data centers
th
roughout the City facilities
• Manage and maintain several thousand
e
nd point devices (desktops, laptops,
iPads, cell phones, police and fire in
vehicle computers (MDT’s)
86 Upcoming Projects
• Continue expansion of city-wide broadband
• Vallejo dispatch move
• Vallejo PD building new design
• Enterprise Resource Planning enhancements
d
ashboards and advanced reports
• Permitting System enhancements
• Information Technology Strategic Plan and
po
licy revisions
• Continue to seek enhancements for better
c
itizen's engagement through website, public
meetings, and My-Vallejo project portal
87 Online Resources
• Help.Desk
• www.MyVallejo.com/Broadband
• www.CityOfVallejo.net
• www.VallejoPD.net
• w
ww.Office.com (Access e-m ail online, share Point)
• City Council Districts Interactive GIS Map
• C ity of Vallejo GIS
• Cyber Security Informational Webpage
88 CONTACT(S)
Naveed Ashraf, Chief Innovation Officer
and IT Director
89 Planning and
Development Services
Department (PDS)
Kristin Pollot, AICP
Planning & Development Services Director
9091
Department Structure
91 Planning Division
• Primary function: implement
c
urrent and long-range planning,
including the Vallejo General Plan
(City’s vision for the future)
• Review development proposals
us
ing zoning ordinance & other
State regulations, including CEQA
• Provide land use information to
V
allejo community stakeholders
• Provide Zoning Ordinance
Co
mpliance Services
92 What else do we do?
• Helps applicants through the development
r
eview process including:
– Use permits
– Development review permits
– Sign permits
– Tentative maps
– Other land use entitlements
• Staff the public counter
• Conducts preliminary development review
• Responds to zoning related inquires
• Supports: Planning Commission, Architectural
He
ritage and Landmarks Commission & Design
Review Board
93 Major Projects Underway –
Current Planning
• 5180 Sonoma Blvd (348 Units)
• Fairview at Northgate Development (Costco)
• New Hyundai Dealership
• La Quinta Hotel
• Sky Zone (indoor trampoline park)
• Vista Cove Residential Subdivision (51 Units)
• Rollingwood Residential Subdivision (130 Units)
• Borges Ranch Residential Subdivision (418 Units)
• 1140 Fifth Street Affordable Housing (14 Units)
• 2261 Tuolumne Street Affordable Senior Housing
(
93 Units)
94 Building Division
• Reviews building plans
• Issues permits for and
in
spects/authorizes
construction activity
• Responds to complaints
a
bout potentially
dangerous or nuisance
buildings
95 What else do we do?
• Provide plan review, permit & inspection
s
ervices for construction projects
• Enforce California State Health & Safety Code
• Investigate citizen complaints & unpermitted
c
onstruction work
• Respond to Police & Fire dispatch for buildings
t
hat have suffered significant damage due to
weather or other accidents
96 Code Enforcement Division
• Responsible for enforcing
o
rdinances related to
private property
maintenance
• Goal is to promote and
m
aintain safe, attractive and
high-quality living and
working environments for
our citizens
97 What else do we do?
• For private property, we manage & coordinate
en
forcement of the City’s laws related to:
– Vacant real property registration
– Inoperative/inoperable/dismantled/wrecked
veh
icles
– Proactive and public nuisance property
in
spections
– Abandoned Shopping Cart Ordinance
• Partner with other City departments and outside
a
gencies to address distressed and
dangerous properties
• Support the Code Enforcement Appeals Board
98 Goals for Upcoming Year
• 2025 CA Building Code Updates
• Tobacco Retail License Program
I
mplementation
• Assist with Sidewalk Vendor
P
rogram Implementation
• Complete next phases of Zoning
C
ode Update
• Support Waterfront, Downtown &
M
are Island Specific Plan process
• Support Housing Element Program
I
mplementation
99 CONTACT(S)
Kristin Pollot, AICP
[email protected]
100
Vallejo Police Department
Jason Ta, Police Chief
101
VPD Structure
*insert org chart
102
Office of the Chief of Police
Provides for overall management of
Police Department Services
• Chief of Police
• Deputy Chief of Police
• Executive Secretaries
• Public Information Officer
• Financial Management
103
Professional Standards
Division
• Internal Affairs
– Responsible for the receipt &
in
vestigation of all citizen
complaints, department
initiated investigations, &
regular review of department
policies & maintaining general
orders
• Personnel Unit
– Oversees: Police Reserves,
P
olice Cadet/Explorer & Citizen
Volunteer program
• Recruitment
104
Compliance Integrity and
Accountability Division
Works with CalDOJ and Evaluator to
complete stipulated agreement
recommendations
– Generate compliance documents
– Create new policies
– Conduct training
– Oversee internal audits and
r
eviews
– Conduct and oversee annual
r
eports
105
Records Section
• Provides telephone & walk-i n
assistance to citizens with:
– report requests
– ticket signoffs
– Local background checks
– Vehicle releases
– General police-r elated
information
– Specialized administrative &
te
chnical duties
106
Communications Section
• Provides public safety
c
ommunications for VPD & VFD
• Answers 9-1-1 and other
telephone calls
• Dispatches police, fire & medical
r
esponses
107
Operations Bureau
• Patrol Division
• IHART
• Traffic Division
• Investigations Division
• Communications Section
108
Patrol Division
• Responds to urgent citizen calls
f
or service
• Enforces laws & regulations
• Maintains field police presence
109
Integrated Health and
Resource Team (IHART)
Responds to events involving persons
in crisis and assists patrol with non-
violent calls for service
– Provide innovative crisis solutions
– Provide face to face assistance to
r
esidents in need
– Compassionate approach
a
ddressing mental and behavioral
health needs
– Connect persons to care and
s
upport programs
110
Traffic Division
• Citywide enforcement activities
• Responds & investigates major-
in
jury vehicle collisions
• Manages traffic-r elated grants
• Enforces parking laws &
r
egulations
• Conducts traffic enforcement
• Regulates contract tow
co
mpanies
• Assists investigations with
f
orensic mapping of major crime
scenes
111
Investigations Division
• Investigates Major Crimes and
o
ther serious crimes
• Court Liaison Unit
• Property and Evidence Section
• Crime Analysis
112
Emergency Services Unit
(ESU)
• SWAT
• Mobile Field Force
• Hostage Negotiations Team
• Tactical Dispatch
• Technology Team
Re
sponds to emergency & high-risk
situations that occur outside the scope of
patrol and investigation duties
113
CONTACT(S)
Jason Ta, Police Chief
114
Public Works Department
Melissa Tigbao, P .E., Public Works Director
115
Public Works Department Structure
• Maintenance Division
• Engineering Division
• Transportation Division
• Environmental Services Division
• Administration Division
• Leasing & Real Property Division
Th
is is a 24/7/365 effort with the goal to
keep everything up and running safely
while maximizing life of our assets.
116
Maintenance Division - Streets Section
• Streets Section maintains the 714 lane miles of streets a
nd alleys including pothole repair, crack sealing, dig- outs resurfacing, grind and paving, concrete repairs to sidewalks/curb/gutters/ramps, utility cover
adjustments, and street sweeping operations.
117
Maintenance Division - Traffic Section
• Traffic Section
m
aintains the traffic
signals at 128
intersections, street
lights, roadway striping
and signs, graffiti
abatement, and
operating the lift
section of the Mare
Island Causeway
118
Maintenance Division - Grounds Section
• Grounds Section maintains
– Area in and around city owned
f
acilities (City Hall, police buildings,
fire stations, libraries, cemeteries,
parking lots and garages)
– 2 Mare Island parks and waterfront
pa
rks
– Mare Island P reserve
– This section also conducts weed
ab
atement in fire breaks, road
medians, cleaning up homeless
encampments and picking up illegal
dumping materials
119
Maintenance Division - Fleet Section
• Fleet Section is responsible
f
or the purchase, repair,
and maintenance of 475
vehicles and pieces of
equipment used by all City
departments.
• Fleet section tracks
m
ileage, fuel usage, and
regulatory compliance
• Leading agency transition
t
o electric vehicles
120
Maintenance Division – Building Section
• Buildings and Facilities Section maintains ALL city owned bu
ildings including the building envelope (roofs, windows, doors, painting, insulation, etc.) and systems (boilers, air conditioning, elevators, bathroom fixtures, lighting,
electrical wiring, etc.)
121
Engineering Division
Public Work’s Engineering Division is responsible for
• Capital Improvement Program
• Land Development
• Engineering Permits
• Landscape Maintenance Districts (LMDs)
• Construction Inspection
• Current Development Services
122
Engineering Division
Permit Center
The Permit Center, one-stop shop, providing detailed
information for a variety of permits, including building, utility, special event, special use, signs, trees &
landscaping, temporary, and demolition permits.
Permits issued by the Engineering Division include
encroachment, excavation and grading permits.
123
Engineering Division
Landscape Maintenance Districts
The Landscape Maintenance
District (LMD) section oversees
26 LMDs and one Community
Facilities District (CFD) and is
responsible for monitoring the
contracts of each LMD and
inspecting the work done to
ensure each region's fund is
used to the greatest benefit of
the residents.
124
Transportation Division
• Traffic Engineering
S
ervices
• Transportation Planning
• Transportation
Op
erations
• Securing Grants
• Project Management
• The Parking Enterprise
• Pavement Management
• Grants and funded
P
rojects
125
Environmental Services
The City of Vallejo Environmental Services
Section provides the City’s residents and
businesses with programs and services to
enhance the esthetics of the City through
pollution reduction and protecting natural
resources.
Programs overseen by the Environmental
Services Section:
• Solid Waste and Recycle
• SB1383
• Hazardous Waste Management
• Stormwater
• Illegal Dumping
126
Leasing and Real Property Division
• Responsible for managing and coordinating the
o
peration of the many and varied properties owned by
the City of Vallejo throughout Solano County.
• The City’s portfolio includes
v
acant land, City buildings
(City Hall, Police and Fire
Stations, Corporation Yard,
etc.), a transportation
center, cell phone tower
locations, waterfront
parcels, vintage buildings
and even a historic theater.
127
Leasing and Real Property - more details…
The role of real property management is to:
• Collect rents.
• Ensure compliance with lease terms.
• Support the many business, non-p rofit and agency
tenants leasing properties from the City.
• Ultimately strive for tenant satisfaction and retention. 128
Vallejo Municipal Marina
• Management of 11 docks with 621
sl
ips
• Slip rentals and live- aboards
• Fuel dock for boat users
129
Administrative Division
• Assist with the management and oversight of
de
partment operations by providing administrative
support and guidance in areas including budget,
procurement, accounting, recruitments, and policy.
• The role of the Administrative division is to:
– Prepare and provide oversight o
f budget.
– Draft various documents, such as staff
r
eports, policies & procedures, and contracts.
– Manage department accounts payable
and accounts receivable activities.
– Coordinate with other departments to
e
nsure uninterrupted operations.
130
PUBLIC WORKS DEPARTMENT PLANS
Annually adopted by Council:
5-Y ear Capital Improvement Program
Planning for future adoption:
Urban Forestry Master Plan
Marina Master Plan
ADA Transition Plan
O
ther Plans updated regularly:
Hazardous Mitigation Plan
Active Transportation Plan (through STA)
Local Road Safety Plan (through STA)
Green Infrastructure Master Plan
131
CONTACT(S)
Melissa Tigbao,P .E.
[email protected]
Oscar Alcantar
[email protected]
132
City of Vallejo
Water Department
Beth Schoenberger, Water Utility Director
133
Water Department Mission
and Strategic Goals
Mission - To provide our customers reliable,
high quality domestic, commercial,
and fire suppression water services
in a fiscally responsible and
environmentally sustainable manner.
Strategic Goals
• Public Trust
• Infrastructure Reliability
• Sustainability
• Organizational P erformance
• Financial Viability
• “People First, Mission Always”
134
Why Water Matters
• Basic requirement for life
• Cleaning and bathing
• Public health
• Economic Development
• Agriculture
• Science & Medicine
• Recreation
135
Water Sources & Rights
Cache
Line
“Delta
Water:
COV-
Owned
NBA
Line
“Delta”
Water:
State-
Owned
Putah South Canal
“Berryessa” Water:
USBR-Owned
136
Water Sources & Rights
Primary water sources: Lake Berryessa and the Delta
Lake Madigan
& Lake Frey
Delivery to
City of Vallejo
Terminal Reservoir
Lakes Water System
Lake Berryessa
Solano Project
14,600-acre
feet/year
Bay-Delta
State Water
Project
5,600 acre-
feet/year
Bay-Delta
Vallejo Permit
Water
17,287-acre
feet/year
137
Water System “By the Numbers”
• T5/D5 Agency – h ighest certification level in CA
• 3 Water Treatment Plants and 1 Sludge Plant
– Fleming Hill (City): Constructed 1953 | 42 MGD
– Green Valley (Lakes): Constructed 1998 | 1 MGD
– Travis AFB: Constructed 1953, 7.5 MGD
• 28 Reservoirs/Tanks
• 25 Pump Stations
• 7 Dams
• 600 Miles of Pipe – 2 ”-42” diameters
• 19 Pressure Zones/Elevations
• 38,000 Water Meters
– All to be upgraded by 2026 (Bond Funded)
• 2 main sources of water: Berryessa and Delta
• Operates, maintains and manages City assets up
to
40 miles away
• Asset valuation of water system is over $2 Billion
138
Water Department Team
7 major functions
• Treatment
• Distribution
• Engineering
• Water Resources
• Facilities
• Water Quality
• Leadership and Business Operations
121 Water Department FTEs
139 total Water-Related FTEs
• 18 FTEs in Water Billing/Meter Reading in Finance
Dep
t, funded by Water Enterprise Fund
39% of Water Employees are Vallejoans
20% of City Employees are in Water
139
Water Department Structure
140
Water Resources Division
• Long Term Water Supply Planning
• Manage water supplies from all
s
ources
• Implement and meet Urban
W
ater Use Objectives
• Implement “Conservation is a
C
alifornia Way of Life”
• Perform data analysis and
r
egulatory reporting
• Environmental Stewardship
• Cultivate Interagency
Re
lationships
Barker Slough Pumping Plant –
North Bay Aqueduct – State
Water Project
Lake Berryessa
Monticello Dam
141
Water Treatment &
Water Quality Divisions
Treatment Operations
- Treat 5 billion gallons of drinking water annually
- Operate 3 drinking water treatment plants & dewatering facility - Operate the distribution systems of Vallejo and Lakes Water System - State of CA certifies Vallejo’s water system at highest level of complexity. Vallejo is a certified T5 Agency.
Water Quality
Provide high-quality testing, reporting, analytical, and advisory services necessary to ensure the water meets or exceeds all regulatory standards and requirements.
142
Engineering Division
• Capital project design and
c
onstruction management
– 22 Active CIP Projects for
FY 24/25
– 70 Projects in 5-Y ear CIP
• Review of development projects
a
nd permits
– 400-6 00 annually
– Construction inspection
• Hydraulic Modeling and D esign
Jameson
143
Capital Improvement Program
and Bond Funding
• FY 24-25 CIP Budget
• 2021 Water Revenue Bond $52M
• $12M has been spent
• Remainder budgeted for:
– Meter Upgrade Program (AMI)
– Skyview Tank
– Watermain Replacements
– Treatment Plant Upgrades
– SCADA Master Plan (modernizing the
computer system for operating water system)
– Dams projects
144
Facilities & Distribution Divisions
Distribution – Repairs/Maintains
- watermains, hydrants, back-f lows and meters
- as well as flushing necessary to sustain the reliable a
nd compliant delivery of drinking water to all
customers and for fire suppression.
Facilities – Repairs/Maintains
- treatment plants
- pump stations & vertical assets of the water utility
- mechanical, electrical, instrumentation and
w
atershed maintenance
Berryessa
145
System Challenges
• Aging Infrastructure
• Deferred Maintenance
– Equipment and devices
• Two Reservoirs Out of Service
146
Key Water Documents
1. Urban Water Management Plan
2. Water Master Plan
3. Water section of Municipal Code
(
Chapter 11)
4. Water’s Section of the 5 Year Capital
I
mprovement Plan
5. Water’s Section of the 2024- 25
Operating Budget
6. 2021 Water Revenue Bond Staff
R
eport
7. 2019 Water Rates Staff Report
147
CONTACT(S)
Beth Schoenberger
Water Utilities Director
148