CITY OF VALLEJO PLANNING COMMISSION
Regular MEETING MINUTES
COUNCIL CHAMBERS
November 18, 2024
1. CALL TO ORDER
The meeting was called to order at 7:02 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present: Chair Blind, Vice-Chair Taylor, Commissioners Madeiros and Beasly- Stansberry
Absent: Commissioners Standafer, Douglass, Balbuena
Staff present: Planning and Development Services Director Pollot, Planning Manager Orozco – Current Development, and Assistant City Attorney Zagaroli
4. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF AGENDA
B. APPROVAL OF MINUTES
a. October 21, 2024 – Regular Meeting
C. OTHER CONSENT ITEMS – None
Action: Vice-Chair Taylor, seconded by Commissioner Madeiros, and carried unanimously to approve the agenda, approval of the October 21, 2024 – regular meeting minutes, with the following vote:
VOTE:
AYES: Chair Blind, Vice -Chair Taylor, Commissioners Madeiros and Beasly-Stansberry
NOES: NONE
ABSENT: Commissioners Standafer, Douglass, Balbuena
ABSTAIN: None
5. REPORT OF THE CITY COUNCIL LIASION - None
6. COMMUNITY FORUM
Speaker: Boune Tang
Docusign Envelope ID: 31B05289-F537-4B71-BFDC-EAB2666640FA Minutes of Planning Commission Meeting
November 18, 2024
7. PUBLIC HEARING
A. PROJECT TITLE: “Springtowne Bottleshop” Store Relocation
PROJECT NUMBER: Use Permit (UP22- 0007), Exception (EXC24- 0006), Landscape Review (LR24- 0013) and
Variance (VAR24-0001)
RECOMMENDATION: Find the project exempt from environmental review pursuant to CEQA Guidelines Section
15301 (a) and 15303(c), and to approve Use
Permit (UP22 -0007), Exception (EXC24- 0006),
Landscape Review (LR24 -0013) and Variance
(VAR24-0001), based on the findings provided in
the attached Resolution and subject to the
Conditions of Approval provided as Exhibit A to
the Resolution.
Planning Manager Orozco presented the item.
Applicant provided a presentation.
Commission asked questions and staff, and the applicant responded.
Chair Blind opened the public hearing.
Speakers: Terri M. Francis, Kathleen M.O., John, Earl T. Micheal A.
Chair Blind called a recess at 7:54 p.m.
Chair Blind resumed the meeting at 8:13 p.m.
Commissioners deliberated, made comments and asked questions.
Action: Moved by Vice- Chair Taylor, second ed by Commissioner Beasley - Stansberry, and carried unanimously (Absent – Standafer, Douglass, Balbuena) to find the project exempt from environmental review pursuant to CEQA Guidelines Section 15301 (a) and 15303(c), and to approve Use Permit (UP22 -0007), Exception (EXC24-0006), Landscape Review (LR24-0013) and Variance (VAR24- 0001), based on the findings provided in the attached Resolution and subject to the Conditions of Approval provided as Exhibit A to the Resolution.
B. PROJECT TITLE: Zoning Code Clean Up and Corrections
PROJECT NUMBER: Code Text Amendment CTA24-0003
RECOMMENDATION: Find the project exempt from environmental review pursuant to CEQA Guidelines Section
Docusign Envelope ID: 31B05289-F537-4B71-BFDC-EAB2666640FA Minutes of Planning Commission Meeting
November 18, 2024
15061(b)(3), and adopt a resolution
recommending City Council adoption of the
proposed Zoning Code amendments.
Consultant Ratcliffe presented the item.
The Planning Commission asked questions and staff, and the consultant responded.
Chair Blind opened the public hearing.
Speakers: None
Chair Blind closed the public hearing.
The Commissioners deliberated, made comments and asked questions.
Action: Moved by Commissioner Beasley-Stansberry, seconded by Commissioner Maderios, and carried unanimously (Absent – Standafer, Douglass, Balbuena) to find the project exempt from environmental review pursuant to CEQA Guidelines Section 15061(b)(3), and adopt a resolution recommending City Council adoption of the proposed Zoning Code amendments.
8. WRITTEN COMMUNICATIONS – None
9. REGULAR REPORTS
A. SECRETARY’S REPORT
Planning Manager Orozco polled the commissioners for their availability on December 11, 2024.
B. CITY ATTORNEY’S REPORT - None
C. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE PLANNING COMMISSION - None
D. REPORT OF THE SUBCOMMITTEES – None
10. OTHER AGENDA ITEMS
A. INFORMATIONAL ITEM - None
B. Discussion of Future Agenda Items
a. Phase 2 Zoning Code Updates
b. Housing, Safety and Environmental Justice Elements
c. Overview of new State housing laws
Docusign Envelope ID: 31B05289-F537-4B71-BFDC-EAB2666640FA Minutes of Planning Commission Meeting
November 18, 2024
The Planning and Development Services Director provided an update on items under Discussion of Future Agenda Items.
11. ADJOURNMENT
The meeting was adjourned at 9:22 p.m.
ATTEST:
_________________________________
ERIC BLIND, CHAIR
ATTEST:
________________________________
Cesar Orozco
SECRETARY
Docusign Envelope ID: 31B05289-F537-4B71-BFDC-EAB2666640FA
INFORMATIONAL ITEM 10.A.
DATE: February 25, 2025
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
Natalie Peterson, Assistant to the City Manager
SUBJECT: BROADWAY PROJECT MONTHLY UPDATE
RECOMMENDATION
Receive an update on the Broadway Project.
REASONS FOR RECOMMENDATION
At the December 10, 2024 the Vallejo City Council requested that staff provide a monthly update on the Broadway Project through completion of the project in order to track construction timelines and budget.
BACKGROUND AND DISCUSSION
On May 10, 2022, the City of Vallejo (City), Firm Foundation Community Housing (Firm), and Shelter Inc. (Shelter) were awarded a California Department of Housing and Community Development (HCD) Homekey Program (“Homekey”) Round 2 Grant of $11,621,866. Grant funds were approved to be used by Firm Foundation to develop and build a permanent supportive housing project to house chronically homeless individuals in Vallejo. On June 10, 2022, the Council accepted the grant and amended the City’s budget to receive the grant. On June 14, 2022, the Council approved a resolution to appropriate Homekey Round 2 grant funding for the Broadway Project.
The Project
The Broadway Project ("Project") is a permanent supportive modular housing project designed to house the chronically homeless. The estimated total cost of the Project is $27M. Construction began on September 19, 2022 and is anticipated to be completed in April 2025. The property is anticipated to be fully "leased-up" and residents moved in within 90 days of construction completion. Firm Foundation currently owns the site and manages the Project and its construction in compliance with Homekey deliverables and timeline regulations.
The Project will include 47 permanent supportive housing units (studios), affordable to extremely low to very low income households, an on-site case manager unit, a community room and courtyard. On-site wrap-around services will be provided to facilitate connections to services, benefits, and community resources.
Project Funding
On May 10, 2022, the City of Vallejo, Firm Foundation Community Housing and Shelter Inc. were awarded a California Department of Housing and Community Development (HCD) Homekey Program (“Homekey”) Round 2 Grant of $11,621,866 to develop and build a permanent supportive housing project to house chronically homeless individuals. On June 10, 2022, the Council accepted the grant and amended the City’s Budget to receive the grant. On June 14, 2022, the Council approved a resolution to appropriate Homekey Round 2 grant funding for the Broadway Project.
The existing State, County, City and Housing Authority funding amounts for the Broadway Project are summarized below:
Funding Source Amount
State of CA Homekey $11,621,866
Date: February 25, 2025
Subject: BROADWAY PROJECT MONTHLY UPDATE
City of Vallejo American Rescue Plan Act (ARPA) $192,740 Solano County American Rescue Plan Act (ARPA) $3,000,000 City of Vallejo American Rescue Plan ACT (ARPA) $200,000 Infill Infrastructure Grant Program $2,559,656
Wells Fargo Grant* $90,000
LMIHAF Loan $3,300,000
City of Vallejo American Rescue Plan Act (ARPA) $3,270,335 Measure P Loan Funding $2,879,665
Total project funding $27,114,262
*Awarded directly to Firm Foundation
City staff provided the first monthly update to City Council at their January 28th Council Meeting,
Project Status as of February 14, 2025
The project is continuing to move forward and is over 85% complete. On February 6th the City submitted an extension request for the milestone completions to HCD. The updated milestone extension request incorporates delays from recent inclement weather as well as anticipated future inclement weather. Future inclement weather is based on historical weather and current forecasting for February and March and is being estimated at an additional 15 days of potential inclement weather delays. Staff are awaiting response from HCD on the request and will share the approved milestones with Council once received.
The updated extension request dates are for Temporary Certificate of Occupancy (TCO) on April 15, 2025, Final Certificate of Occupancy (or construction completion) on May 5, 2025, and full occupancy of residents on August 5, 2025 (the 90 days from construction completion, which HCD allows). Although the project has requested August 5th as full occupancy, staff are hoping to have full occupancy 90 days from TCO. The milestone dates for TCO and final occupancy presented to Council on January 28th were based on best-case schedule that did not make assumptions or include contingency for inclement weather or other delays.
City staff has been meeting with Firm Foundation and Cannon Construction, the General Contractor for the Project, weekly to review construction status and budget. Firm and Cannon are confident that they can complete the project without additional funding from the City. The current construction timeline is attached to this staff report.
The impact of the fires in Southern California on PG&E permanent power continue to be an unknown risk factor that may impact the timeline. When more information is attained and connection dates are formalized, staff will update the City Council. City staff are meeting with the proposed operator, Shelter, Inc. to continue contract negotiations and discussion of operations budget. Meetings with the leasing team, which includes Resource Connect Solano (RCS), the coordinated entry provider for Solano County, Shelter, Inc. and City staff, resumed in January 2025 to ensure that the project is ready to be leased up for occupancy.
FISCAL IMPACT
There is no fiscal impact associated with this item.
ENVIRONMENTAL REVIEW
The City filed a Notice of Exemption with the Clerk of the Board of Supervisors of the County of Solano and with the Office of Planning and Research for the Broadway Project on July 6, 2022.
ATTACHMENTS
1. 2127 BV Master Completion Schedule 2025-02-18
Date: February 25, 2025
Subject: BROADWAY PROJECT MONTHLY UPDATE
CONTACT
Gillian Haen, Assistant City Manager
[email protected]
ID Task Name Duration Start Finish
1 Milestones 666 days Mon 9/19/22 Mon 5/5/25
10 Permanent Power Complete 0 days Mon 3/17/25 Mon 3/17/25 11 Elevator Complete 0 days Fri 3/28/25 Fri 3/28/25
12 Punch List 10 days Fri 4/4/25 Thu 4/17/25
13 TCO Testing & Inspections (Main Building) 5 days Wed 4/9/25 Tue 4/15/25 14 TCO Testing & Inspections (Duets & Comm Room) 5 days Wed 4/9/25 Tue 4/15/25 15 TCO & Occupancy (Main Building) 0 days Tue 4/15/25 Tue 4/15/25 16 TCO & Occupancy (Duets & Comm Room) 0 days Tue 4/15/25 Tue 4/15/25 17 Final Certificate of Occupancy 12 days Fri 4/18/25 Mon 5/5/25 36 Permanent Power 499 days Wed 3/22/23 Mon 3/17/25
49 PG&E "Cleared for Construction" Approval 5 days Tue 2/18/25 Mon 2/24/25 50 PG&E Set Transformer, Pull Cables, Terminate 5 days Tue 3/4/25 Mon 3/10/25 51 PG&E Install Unit Meters 5 days Tue 3/11/25 Mon 3/17/25 52 Elevator 512 days Thu 3/16/23 Fri 3/28/25
63 Install smoke doors 5 days Fri 2/21/25 Thu 2/27/25
64 finish drywall at elevator fronts & install call buttons 5 days Fri 2/28/25 Thu 3/6/25 65 Balance & Program 3 days Fri 3/14/25 Tue 3/18/25
66 State Inspection Scheduling 7 days Wed 3/19/25 Thu 3/27/25 67 State Elevator Inspection 1 day Fri 3/28/25 Fri 3/28/25 98 Corridors 444 days Fri 6/16/23 Mon 3/24/25
102 Level 1 431 days Fri 7/7/23 Mon 3/24/25
118 Install ACT tiles 2 days Fri 2/28/25 Mon 3/3/25
119 MEPS trim 3 days Mon 3/3/25 Wed 3/5/25
120 Flooring 5 days Thu 3/6/25 Wed 3/12/25
121 Wood Base 3 days Thu 3/13/25 Mon 3/17/25
122 paint touch-up & punch list 5 days Tue 3/18/25 Mon 3/24/25 123 Level 2 422 days Mon 7/10/23 Wed 3/12/25
139 Install ACT tiles 2 days Thu 2/27/25 Fri 2/28/25
140 MEPS trim 3 days Fri 2/28/25 Tue 3/4/25
141 Flooring & Base 5 days Thu 2/27/25 Wed 3/5/25
142 paint touch-up & punch list 5 days Thu 3/6/25 Wed 3/12/25 143 Level 3 418 days Tue 7/11/23 Fri 3/7/25
159 Install ACT tiles 2 days Tue 2/25/25 Wed 2/26/25
160 MEPS trim 3 days Wed 2/26/25 Fri 2/28/25
3/17
3/28
4/15
4/15
26 2 9 16 23 2 9 16 23 30 6 13 20 27 4 11 18 25
Feb '25 Mar '25 Apr '25 May '25
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress
2441 BROADWAY PROJECT CANNON CONSTRUCTORS NORTH, INC.
29 Orinda Way, PO 2047
Orinda, CA 94563
Project: BROADWAY SCHEDULE
Date: Tue 2/18/25
ID Task Name Duration Start Finish
161 Flooring & Base 5 days Mon 2/24/25 Fri 2/28/25
162 paint touch-up & punch list 5 days Mon 3/3/25 Fri 3/7/25 163 Level 4 416 days Wed 7/12/23 Thu 3/6/25
179 Install ACT tiles 2 days Mon 2/24/25 Tue 2/25/25
180 MEPS trim 3 days Tue 2/25/25 Thu 2/27/25
181 Flooring & Base 5 days Wed 2/19/25 Tue 2/25/25
182 paint touch-up & punch list 5 days Fri 2/28/25 Thu 3/6/25 196 Site Built Common Areas 438 days Wed 7/5/23 Mon 3/31/25 206 Community Room & Lobby Finishes 351 days Mon 11/6/23 Mon 3/31/25 212 MEPS Rough-in Ceilings 30 days Mon 1/13/25 Tue 2/25/25 213 Sheetrock & Tape Walls 5 days Mon 3/3/25 Fri 3/7/25 214 Install Ceiling Grid 3 days Mon 3/10/25 Wed 3/12/25 215 Ceiling MEPS 3 days Thu 3/13/25 Mon 3/17/25
216 Install Wood Ceiling 4 days Tue 3/18/25 Fri 3/21/25 217 Install Flooring & Base 3 days Thu 3/13/25 Mon 3/17/25 218 Install Cabinets & Countertops 5 days Tue 3/18/25 Mon 3/24/25 219 Paint 4 days Mon 3/24/25 Thu 3/27/25
220 Trim-Out 2 days Fri 3/28/25 Mon 3/31/25
287 Landscape/Hardscape 49 days Fri 2/7/25 Thu 4/17/25
288 Grading & base rock 15 days Fri 2/7/25 Fri 2/28/25
289 Underground conduits & irrigation 5 days Mon 3/3/25 Fri 3/7/25 290 install curbs & sidewalks 20 days Fri 2/28/25 Thu 3/27/25 291 install hardscape & pavers 20 days Wed 3/12/25 Tue 4/8/25 292 landscaping & surface irrigation 20 days Fri 3/14/25 Thu 4/10/25 293 install asphalt 10 days Fri 3/21/25 Thu 4/3/25
294 Install pavement markings 2 days Fri 4/4/25 Mon 4/7/25 295 install site perimeter fence 10 days Fri 3/28/25 Thu 4/10/25 296 Cleaning & Punch List 5 days Fri 4/11/25 Thu 4/17/25 26 2 9 16 23 2 9 16 23 30 6 13 20 27 4 11 18 25
Feb '25 Mar '25 Apr '25 May '25
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress
2441 BROADWAY PROJECT CANNON CONSTRUCTORS NORTH, INC.
29 Orinda Way, PO 2047
Orinda, CA 94563
Project: BROADWAY SCHEDULE
Date: Tue 2/18/25