Felton was selected as the IHART provider after a competitive bidding process and community outreach. Felton’s response to City’s May 2023 Request for Proposals was ranked highest (of three proposals) by VPD staff and stakeholders based on a number of factors, including background and capacity, scope of services, and budget. VPD also hosted a community town hall in November 2023 to receive community feedback about the vendors to inform the selection process.
FISCAL IMPACT
The First Amendment’s $200,000 increase to Felton’s budget will be funded as follows: (a) May 2025 expenses (not to exceed $75,000) will be funded by available budget in Fund 151 (SLEF), and (b) June 2025 expenses (not to exceed $125,000) will be funded with a blend of Fund 151 (SLEF) funds and Opioid settlement funding.
VPD is also exploring additional funding options to sustain the IHART Program.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution - Felton First Amendment CAO Stamp
2. Felton First Amendment CAO Stamp
3. Felton Institute - subcontract to GPD013
4. Felton Institute - Term extension
CONTACT
Jason Ta, Chief of Police
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-____ N.C.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
APPROVING THE FIRST AMENDMENT TO THE CONSULTANT AND
PROFESSIONAL SERVICES AGREMENT WITH FELTON INSTITUTE,
WHICH INCREASES THE IHART PROGRAM BUDGET BY $200,000, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
WHEREAS, in January 2024, City Council authorized execution of a one-year Consultant and Professional Services Agreement (“Agreement”) with Felton Institute (“Felton”) to provide IHART (Integrated Health and Resource Team) Program services for 12 hours every day for a total not-to-exceed budget of $912,463; and WHEREAS, on December 31, 2024, City exercised its option to extend the Agreement for one year, resulting in a term extension to January 31, 2026; and WHEREAS, the IHART Program has produced results and is well-received in the community; and
WHEREAS, City desires to increase Felton’s available budget by $200,000 via a First Amendment to the Agreement; and
WHEREAS, there is available budget in Fund 151 (SLEF) to fund Felton’s May 2025 expenses, which shall not exceed $75,000; and
WHEREAS, there is a sufficient blend of Fund 151 (SLEF) budget and Opioid funding to fund Felton’s June 2025 expenses, which shall not exceed $125,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the First Amendment to the Consultant and Professional Services Agreement with Felton Institute, which increases the IHART Program budget by $200,000.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Manager is authorized to executed said First Amendment.
Adopted by the City Council of the City of Vallejo at a regular meeting held on May 13, 2025, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ANDREA SORCE, MAYOR
ATTEST:
DAWN G. ABRAHAMSON, CITY CLERK
Approved as to form:
By: for
Veronica Nebb, City Attorney
FIRST AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF VALLEJO AND
FELTON INSTITUTE
This First Amendment to the Consultant and Professional Services Agreement (the “First Amendment”) is entered into this _____ day of May 2025 by and between the City of Vallejo, a California municipal corporation (“City”), and Felton Institute (“Felton”), a California nonprofit public benefit corporation.
WHEREAS, the City and Felton entered into a Consultant and Professional Services Agreement dated January 24, 2024 (the “Agreement”), for Felton to provide various services through January 31, 2025, related to the IHART (Integrated Health and Resource Team) Program, for a total not to exceed amount of $912,463; and WHEREAS, on December 31, 2024, as authorized by section 16 of the Agreement, the City exercised its right to extend the term of the Agreement for one year (“First Amendment”) to January 31, 2026; and
WHEREAS. The purpose of this First Amendment is to increase Felton’s available budget by $200,000, to a total of $1,112,463.
NOW THEREFORE, the City and Felton (separately “Party” and collectively “Parties”) mutually agree as follows:
1.Revision to Exhibit A. Section 1 of Exhibit A to the Agreement is hereby amended only as to the name and contact information of City’s Representative. The City’s representative is Claudia Williams, whose email is [email protected].
2.Revisions to Exhibit B. The following sections of Exhibit B to the Agreement are hereby amended as follows:
a. Section 1(A) is hereby amended to read:
A. Services: City agrees to pay Felton a not-to-exceed amount of One Million One Hundred Twelve Thousand, Four Hundred Sixty Three Dollars ($1,112,463.00) to provide the IHART Program services described in Attachment 1 of Exhibit A.
Felton agrees that it has been paid $912,463.00 as of the date of the First Amendment. Felton further agrees that its May 2025 budget shall not exceed $75,000, and that its June 2025 budget shall not exceed $125,000.
City of Vallejo – Felton Institute – Second Amendment re: IHART Program
b. Section 4(D) is hereby amended to state:
D. Requests for payment shall be emailed to Claudia Williams at [email protected].
c. Attachment 1 of Exhibit B is hereby amended to reflect a $200,000 increase in Felton’s total budget, which increases the total budget to $1,112,463.
3.Integration. This Second Amendment contains the entire agreement between the Parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Second Amendment. This Second Amendment shall not be amended or modified except by a written agreement executed by each Party.
Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect.
4.Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Second Amendment and the Agreement, the provisions of this Second Amendment shall control in all respects.
5.Ambiguities. Each Party has carefully reviewed this Second Amendment and agrees to each term herein. No ambiguity shall be presumed or construed against either Party.
6.Authority. The person signing this Second Amendment for Felton hereby represents and warrants that he or she is fully authorized to sign on behalf of Felton. [SIGNATURES ARE ON THE FOLLOWING PAGE.]
City of Vallejo – Felton Institute – Second Amendment re: IHART Program
IN WITNESS WHEREOF, the Parties have executed this Second Amendment on the day and year shown below the name of each Party.
FELTON INSTITUTE,
a California nonprofit public benefit
corporation
By:
AL GILBERT
C.E.O. and President
DATE:
Business License No.
(City Seal)
CITY OF VALLEJO,
a municipal corporation
By:
ANDREW MURRAY
City Manager
DATE:
ATTEST:
By:
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
By:
JASON TA
Chief of Police
APPROVED AS TO FORM:
By:
VERONICA A. F. NEBB
City Attorney
APPROVED AS TO INSURANCE:
City of Vallejo – Felton Institute – Second Amendment re: IHART Program
By:
ARMOND SARKIS
Risk Manager
Jan 31, 2024 8:36 AM, 1189711038
Contract and Routing Form
Date Originated:
Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Police Department,
Staff Contact: Caitlyn Nguyen, [email protected] Contract Type: Master Consultant and Professional Services Agreement Vendor: Felton Institute Vendor Number:104643
Contract Not to Exceed Amount: 912463.00
Contract Start Date: Feb 01, 2024 End Date: Jan 31, 2025
Authority to Contract: City Council Date to Council: Jan 24, 2024 Other Comments:
PD contract only. Not for Citywide use.
Felton Institute applied for their business license with Vallejo and is currently waiting on approval.
Attachments are uploaded for review here: https://bit.ly/vContracts
Approved Pre-Requisition Form
Insurance
I have uploaded additional files.Yes
DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney's Office
Department Head
Finance Department
City Manager
City Clerk
Return executed contract to: Bonnie Mirante
DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66
Jan 31, 2024 9:18 AM, 1189733064
Pre-Requisition Form
Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Police Department,
Staff Contact: Caitlyn Nguyen, [email protected] Vendor: Felton Institute W-9 Uploaded: Yes
Term: Multi-year Term
Anticipated Start Date: Feb 01, 2024
Anticipated End Date: Jan 31, 2025
Anticipated Contract Type: Master Consultant and Professional Services Agreement Purchasing Authority: City Council Anticipated Date to Council: Jan 24, 2024 Total Projected Expenditure: 912463.00
Multiple Project Numbers? Multiple Account Numbers? No, just one
Description of Proposed Purchase:
Personnel, (Field Staff, Program Manager, Administrative Assistant, Mental Health Rehab Specialist,& Division Director), office expenses, technology, phones, emails, medical supplies, uniforms, client related expenses, internal training costs, marketing and outreach.
I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.
This is a new/inactive vendor and I am working to take an action to the City Council because it will exceed the cap of $100,000 in a single FY.
Competitive Process: I have completed a Competitive Proposal Process for Services Winning Quote Uploaded: Yes
Explanation for Vendor Selection:
Staff determined vendor was the most qualified for the services after scoring by internal stakeholders, external stakeholders, and community townhall.
Other Comments:
This is a PD Contract. Not for Citywide use.
Uploaded documents available for review https://bit.ly/vPreReqs.
WarrantyNo
Winning Bid/Quote/ProposalYes
DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66
W-9Yes
DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 Pre-Requisition Signature Section
Department Comment
Delegated Signee: Bonnie Mirante
Title: Administrative Manager
E-mail: [email protected]
_
Signature Date
Route Final HTE PO to City Clerk for Contract Log
DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 2/7/2024
DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 2/14/2024
DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 /0/1/2/3/1/2/4/5/i255/2/7/3/8/i255/9/10/11 /12/13/14/12/15/i255/16/17/18/i255/19/20/21/22/14/23 /24/23/23/25/26/7/1/1/13/16/27/27/12/28/29/30/24/18/27/31/29/13/30/32/29/22/1/33/25/25/27/34/1/33/25/25/27/34/35 /0/1/8 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 /0/1/2/3/1/2/4/5/i255/2/7/3/8/i255/9/10/11 /12/13/14/12/15/i255/16/17/18/i255/19/20/21/22/14/23 /24/23/23/25/26/7/1/1/13/16/27/27/12/28/29/30/24/18/27/31/29/13/30/32/29/22/1/33/25/25/27/34/1/33/25/25/27/34/35 /2/1/8 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 /0/1/2/3/1/2/4/5/i255/2/7/3/8/i255/9/10/11 /12/13/14/12/15/i255/16/17/18/i255/19/20/21/22/14/23 /24/23/23/25/26/7/1/1/13/16/27/27/12/28/29/30/24/18/27/31/29/13/30/32/29/22/1/33/25/25/27/34/1/33/25/25/27/34/35 /35/1/8 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 /0/1/2/3/1/2/4/5/i255/2/7/3/8/i255/9/10/11 /12/13/14/12/15/i255/16/17/18/i255/19/20/21/22/14/23 /24/23/23/25/26/7/1/1/13/16/27/27/12/28/29/30/24/18/27/31/29/13/30/32/29/22/1/33/25/25/27/34/1/33/25/25/27/34/35 /4/1/8 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 /0/1/2/3/1/2/4/5/i255/2/7/3/8/i255/9/10/11 /12/13/14/12/15/i255/16/17/18/i255/19/20/21/22/14/23 /24/23/23/25/26/7/1/1/13/16/27/27/12/28/29/30/24/18/27/31/29/13/30/32/29/22/1/33/25/25/27/34/1/33/25/25/27/34/35 /3/1/8 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 /0/1/2/3/1/2/4/5/i255/2/7/3/8/i255/9/10/11 /12/13/14/12/15/i255/16/17/18/i255/19/20/21/22/14/23 /24/23/23/25/26/7/1/1/13/16/27/27/12/28/29/30/24/18/27/31/29/13/30/32/29/22/1/33/25/25/27/34/1/33/25/25/27/34/35 /36/1/8 DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66 /0/1/2/3/1/2/4/5/i255/2/7/3/8/i255/9/10/11 /12/13/14/12/15/i255/16/17/18/i255/19/20/21/22/14/23 /24/23/23/25/26/7/1/1/13/16/27/27/12/28/29/30/24/18/27/31/29/13/30/32/29/22/1/33/25/25/27/34/1/33/25/25/27/34/35 /8/1/8 /36
DocuSign Envelope ID: 4C23276A-95B6-4F55-9B94-07CFD2AFFB66
555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590
Via Certified United States Mail and E-Mail: [email protected]
December 31, 2024
Felton Institute
1005 Atlantic Avenue
Alameda, CA 94501
Attn.: Rayvon Williamson, Program Manager
Re: Notice of Exercise of Term Extension
Dear Mr. Williamson:
Pursuant to section 16 of the Consultant and Professional Services Agreement between Felton Institute and the City of Vallejo, dated January 24, 2024 (“Agreement”), p lease consider this letter as notice that the City of Vallejo is exercising its right to extend the term of Agreement for an interval of one year.
This extends the term of Agreement to January 31, 2026.
Sincerely,
Andrew Murray
City Manager
Docusign Envelope ID: A95E3FC0-86AB-440F-830A-3D003F48B593 Docusign Envelope ID: E7AD9A28-15BE-4915-8D58-84BEE65D9B45 ACTION ITEM 9.H.
DATE: May 13, 2025
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT A RESOLUTION CHANGING THE COMPOSITION OF THE STANDING PUBLIC SAFETY COMMITTEE FROM 2 TO 3 MEMBERS OF THE CITY COUNCIL AND MAKING
APPOINTMENTS THERETO
RECOMMENDATION
Adopt a resolution changing the composition of the Standing Public Safety Committee from 2 to 3 members of the City Council and making appointments
REASONS FOR RECOMMENDATION
Pursuant to Vallejo Municipal Code Section 2.03.350D, appointments to boards, commissions and committees shall be considered and acted upon by the City Council in open public meetings of the council, unless otherwise permitted by law. Pursuant to 2.02.350E, the Mayor is authorized to make appointments, with the consent of the City Council, to committees composed solely of councilmembers and to special ad hoc committees of limited duration of purpose.
BACKGROUND AND DISCUSSION
At its meeting on April 22, 2025, the Council considered appointing two members of the City Council to the standing Public Safety Committee. During discussion on the item, the Council indicated a desire to change the composition from 2 Councilmembers to 3 Councilmembers and directed staff to return with a resolution enacting that change at a future meeting.
Public Safety Council Committee
On December 20, 2011, the City Council, created a standing City Council Public Safety Committee consisting of 2 members. On January 31, 2012, the size of this standing committee was increased to 3 members with changes to the defined purpose and responsibilities of the Committee.
On February 28, 2012, the membership of this standing committee was reduced from 3 to 2 members and the specific objectives of the Committee were redefined. On April 3, 2012, the membership of this standing committee was reaffirmed to be comprised of 2 members of the CIty Council including redefining the purpose and responsibilities of the committee again as follows:
1. Receive referrals and make recommendations to the City Council regarding public safety issues within the City Council's discretion.
2. Receive public input regarding enhancement of public safety in the community from an Ad-Hoc Citizens Public Safety Advisory Committee. The Ad-Hoc Citizens Pubic Safety Advisory Committee was established April 3, 2012 as an advisory to the Council Public Safety Committee for a limited duration and was charged with 3 specific subject areas. In January of 2013, the ad-hoc committee completed its work with a final report to the City Council and was dissolved.
3. Review opportunities for public safety costs savings, revenue opportunities and enhanced technology to create a safer community.
Date: May 13, 2025
Subject: ADOPT A RESOLUTION CHANGING THE COMPOSITION OF THE STANDING PUBLIC SAFETY COMMITTEE FROM 2 TO 3 MEMBERS OF THE CITY COUNCIL AND
MAKING APPOINTMENTS THERETO
4. Review ongoing enhancements of public safety underway in the police and fire departments (i.e., implementation of Assessment Report items).
It is important to note that this standing committee is subject to the Brown Act and meetings shall be open to the public. In addition, the duties and responsibilities of this committee are as outlined immediately above, except for 2. Once the Committee holds it first meeting, it may return to the full Council with recommendations to redefine the purpose and responsibilities of this standing committee.
FISCAL IMPACT
There is no fiscal impact in the filling of vacancies on standing committees
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution Making Appointments to Various Commissions 051325 CAO Stamp
2. Staff Report from 4.22.25 Council Meeting
CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-___ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO MAKING
APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, AND COMMITEES WHEREAS, the Vallejo City Council has established various boards and commissions and such boards and commissions may be advisory, policy, appellate and/or rule making; and WHEREAS, members of these boards, committees, and commissions shall be appointed by the City Council and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and WHEREAS, there currently exist vacancies on the boards and commissions, and WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and
WHEREAS, the City Council reviewed the applications submitted and has conducted interviews.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:
The following person is appointed to the Beautification Commission – 1 vacancy (term to expire 6/30/28):
1. ____________________ - term to expire 6/30/28
The following person is appointed to the Code Enforcement Appeals Board – 2 vacancies (terms to expire 12/31/25):
1. _________________________ - term to expire 12/31/25
The following persons are appointed to the Commission on Culture & the Arts – 2 vacancies (terms to expire 12/31/28):
1. _________________________ - term to expire 12/31/28
2. _________________________ - term to expire 12/31/28
The following persons are appointed to the Economic Development Commission – 3 vacancies (2 terms to expire 6/30/26 and 1 term to expire 6/30/27):
1. _________________________ - term to expire 6/30/26
2. _________________________ - term to expire 6/30/26
3. _________________________ - term to expire 6/30/27
The following persons are appointed to the Housing & Community Development Commission – 3 vacancies (1 term to expire 6/30/25, 1 term to expire 6/30/27 and 1 term to expire 6/30/28):
1. _________________________ - term to expire 6/30/25
2. _________________________ - term to expire 6/30/27
3. _________________________ - term to expire 6/30/28
The following persons are appointed to the Measure P Oversight Committee – District 4 vacancy (term to expire 10/10/25) and District 6 vacancy (term to expire 10/10/26)
1. _________________________ - District 4; term to expire 10/10/25
2. _________________________ - District 6; term to expire 10/10/26 The following person is appointed to the Participatory Budgeting Steering Committee – 1 member & 3 alternate vacancies (term to expire 6/30/25):
1. _________________________ - term to expire 6/30/25
The following persons are appointed to the Police Oversight & Accountability Commission – District 1 vacancy (term to expire 2/27/28) and District 6 vacancy (term to expire 2/27/29)
1. _________________________ - District 1; term to expire 2/27/28
2. _________________________ - District 6; term to expire 2/27/29 The following persons are appointed to the Surveillance Advisory Board – Districts 1, 3, 6 and at-large positions (all terms to expire 1/2/29)
1. _________________________ - District 1; term to expire 1/2/29
2. _________________________ - District 3; term to expire 1/2/29
3. _________________________ - District 6; term to expire 1/2/29
4. _________________________ - At-Large; term to expire 1/2/29 The following person is appointed as Vallejo’s representatives to the SolTrans Public Advisory Committee – 3 vacancies (terms to expire 4 years from date of appointment)
1. _________________________ - term to expire 5/13/29
2. _________________________ - term to expire 5/13/29
3. __________________________ - term to expire 5/13/29
4. __________________________ - term to expire 5/13/29
Adopted by the City Council of the City of Vallejo at a regular meeting held on May 13, 2025 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ANDREA SORCE, MAYOR
ATTEST:
_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
ACTION ITEM 9.D.
DATE: April 22, 2025
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT A RESOLUTION APPOINTING TWO MEMBERS OF THE CITY COUNCIL TO
THE STANDING PUBLIC SAFETY COMMITTEE
RECOMMENDATION
Adopt a resolution appointing two members of the CIty Council to the standing Public Safety Committee
REASONS FOR RECOMMENDATION
Pursuant to Vallejo Municipal Code Section 2.03.350D, appointments to boards, commissions and committees shall be considered and acted upon by the City Council in open public meetings of the council, unless otherwise permitted by law. Pursuant to 2.02.350E, the Mayor is authorized to make appointments, with the consent of the City Council, to committees composed solely of councilmembers and to special ad hoc committees of limited duration of purpose.
BACKGROUND AND DISCUSSION
At its meeting on January 14, 2025, the Council adopted a resolution consenting to and approving various appointments to Commissions, Boards and Committees for 2025. At that meeting, the Council agreed to return at a future meeting date to revisit the public safety-related committees as well as several others left to be determined, including appointments relating to community based (nonprofit) organizations.
At its meeting on February 18, 2025, the Council considered community based (nonprofit) organizations, appointments to the Solano 360 Implementation Committee and the Green Empowerment Zone (GEZ) and several public safety related-committees including the Public Safety Committee and the Public Safety & Quality of Life Ad-hoc Subcommittee. At that meeting, there was Council consensus to return at a later meeting date for appointments to the Public Safety Committee and allow the Public Safety & Quality of Life Ad-hoc Subcommittee to sunset on its own, which will be November 28, 2025.
Public Safety Council Committee
On December 20, 2011, the City Council, created a standing City Council Public Safety Committee consisting of 2 members. On January 31, 2012, the size of this standing committee was increased to 3 members with changes to the defined purpose and responsibilities of the Committee.
On February 28, 2012, the membership of this standing committee was reduced from 3 to 2 members and the specific objectives of the Committee were redefined. On April 3, 2012, the membership of this standing committee was reaffirmed to be comprised of 2 members of the CIty Council including redefining the purpose and responsibilities of the committee again as follows:
1. Receive referrals and make recommendations to the City Council regarding public safety issues within the City Council's discretion.
2. Receive public input regarding enhancement of public safety in the community from an Ad-Hoc Citizens Public Safety Advisory Committee. The Ad-Hoc Citizens Pubic Safety Advisory Committee
Date: April 22, 2025
Subject: ADOPT A RESOLUTION APPOINTING TWO MEMBERS OF THE CITY COUNCIL TO
THE STANDING PUBLIC SAFETY COMMITTEE
was established April 3, 2012 as an advisory to the Council Public Safety Committee for a limited duration and was charged with 3 specific subject areas. In January of 2013, the ad-hoc committee completed its work with a final report to the City Council and was dissolved.
3. Review opportunities for public safety costs savings, revenue opportunities and enhanced technology to create a safer community.
4. Review ongoing enhancements of public safety underway in the police and fire departments (i.e., implementation of Assessment Report items).
It is important to note that this standing committee is subject to the Brown Act and meetings shall be open to the public. In addition, the duties and responsibilities of this 2-member committee are as outlined immediately above, except for 3. If the Council wishes to change the duties and responsibilities of this standing committee or the composition of the committee, it will need to provide direction to staff at the meeting and a subsequent item to take that action will be scheduled at a later meeting date, which could also include appointments at that meeting date.
If the Council chooses to proceed with appointing 2 members of the Council tonight, staff recommends adoption of the resolution set forth in Attachment 1 to this staff report.
FISCAL IMPACT
There is no fiscal impact in the filling of vacancies on standing committees
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution Council Public Safety Committee Appointments CAO Stamp
CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]
ACTION ITEM 9.I.
DATE: May 13, 2025
TO: Mayor and Members of the City Council
FROM: Stephanie Sifuentes, Human Resources Director
SUBJECT: PRESENTATION OF PROPOSED WHISTLEBLOWER POLICY AND POSSIBLE
FEEDBACK
RECOMMENDATION
Review proposed Whistleblower Policy and provide feedback.
REASONS FOR RECOMMENDATION
While the state provides protections for whistleblowers, having a personnel policy that speaks to these protections provides more direct awareness to our employees.
BACKGROUND AND DISCUSSION
The State of California provides protections for employees who have reasonable cause to believe that they have witnessed a violation of a state or federal law, or a violation of, or noncompliance with, a local, state, or federal rule or regulation under their Whistleblower Protection Law (Lab. Code Section 1102.5). State law makes these whistleblower protections applicable to employees of charter cities or counties as well (Lab.
Code Section 1106, 53296(a)).
The Human Resources Department is working to update and modernize personnel policies ("administrative rules"). To that end, HR has utilized its membership in the Liebert Cassidy Whitmore NorCal Employee Relations Consortium to obtain model personnel policies which have been pre-vetted by their experienced team of employment law attorneys. The Whistleblower Policy before you this evening is one of those model personnel policies. While the state already provides these protections for employees, having a personnel policy that speaks to these protections provides more direct awareness to our employees.
The City of Vallejo Municipal Code delegates the authority to create, implement, and revise administrative rules to the City Manager. This policy is coming before Council for general awareness of the components of the policy, including procedures for reporting and retaliation complaints, as well as any feedback.
FISCAL IMPACT
No fiscal impact.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. COV Policy_208 Whistleblower
2. Attachment A - Whistleblower Reporting Tool
Date: May 13, 2025
Subject: PRESENTATION OF PROPOSED WHISTLEBLOWER POLICY AND POSSIBLE
FEEDBACK
CONTACT
Stephanie Sifuentes, Human Resources Director (707) 648-4852 [email protected]
City of Vallejo Personnel Policy Manual
Established:
Revised:
208 Whistleblower Protection; Reporting Procedure; Complaint Procedure
208.1 Purpose
The City is committed to creating and maintaining an environment in which employees can disclose information which they have reasonable cause to believe violates federal or state law or is a violation or in noncompliance with a local, state, or federal rule or regulation, without fear of retaliation. The City is also committed to promptly addressing and remedying complaints of retaliation against actual or perceived whistleblowers.
208.2 Policy
The City prohibits all of the following conduct by City employees:
(a) Taking any retaliatory adverse employment action against an employee because the employee has or is believed to have disclosed information to any government or law enforcement agency, including to the City, if the employee has reasonable cause to believe that the information discloses a violation of federal or state law, or a violation or noncompliance with a local, state, or federal rule or regulation; (b) Preventing an employee from disclosing information to a government agency, including to the City, if the employee has reasonable cause to believe that the information discloses a violation of federal or state law, or a violation or noncompliance with a local, state, or federal rule or regulation; (c) Retaliating against an employee for refusing to participate in any activity that would result in a violation of federal or state law, or a violation or noncompliance with a local, state, or federal rule or regulation; and
(d) Retaliating against an employee because the employee’s family member has or is perceived to have engaged in any of the protected activities listed in (a)-(c) above.i 208.3 Policy Coverage
This policy governs and protects City officials, officers, employees, temporary/seasonal/extra help employees, or applicants for employment.ii
208.4 Definitions
“Protected activity” means any of the following activities:
1. Filing a complaint with a federal or state enforcement or administrative agency that discloses any information that the employee has reasonable cause to believe violates federal or state law or a violation or noncompliance with a local, state, or federal rule or regulation; City of Vallejo Personnel Policy Manual
Established:
Revised:
2. Participating in or cooperating in good faith with a local, federal or state enforcement agency that is conducting an investigation in to alleged unlawful activity;
3. Testifying in good faith and with reasonable cause as a party, witness, or accused regarding alleged unlawful activity;
4. Associating with another covered individual who is engaged in any of the protected activities enumerated here;
5. Making or filing in good faith and with reasonable cause an internal complaint with the City regarding alleged unlawful activity;
6. Providing informal notice to the City regarding alleged unlawful activity;
7. Calling a governmental agency’s “whistleblower hotline” in good faith;
8. Filing a written complaint under penalty of perjury that the City has engaged in gross mismanagement, a significant waste of public funds, or a substantial and specific danger to public health or safety; and
9. Refusing to participate in any activity that would result in a violation of federal or state law, or a violation or noncompliance with a local, state, or federal rule or regulation. “Adverse action” means, but is not limited to, the following actions:
1. Real or implied threats of intimidation to attempt or prevent an individual from reporting alleged wrongdoing or because of actual or potential protected activity;
2. Refusing to hire an individual because of actual or potential protected activity;
3. Denying promotion to an individual because of actual or potential protected activity;
4. Taking any form of disciplinary action because of actual or potential protected activity;
5. Extending a probationary period because of actual or potential protected activity;
6. Altering work schedules or work assignments because of actual or potential protected activity;
7. Condoning hostility and criticism of co-workers and third parties because of actual or protected activity;
8. Spreading rumors about a person because of that person’s actual or perceived protected activity; and
9. Shunning or unreasonably avoiding a person because of that person’s actual or perceived protected activity.iii
208.5 Reporting Procedure
When an applicant, employee, or temporary/seasonal/extra help employee has reasonable cause to believe they have witnessed a violation of federal or state law, or a violation of or City of Vallejo Personnel Policy Manual
Established:
Revised:
noncompliance with a local, state, or federal rule or regulation, they can notify the City in a number of ways:
•Utilizing the anonymous STOPIt reporting tool (see Attachment A) •Reporting the incident to their supervisor
•Notifying the Human Resources Director or their designee 208.6 Retaliation Complaint Procedure
An applicant, employee, or temporary/seasonal/extra help employee who feels they have been retaliated against in violation of this policy should immediately report the conduct according to the complaint procedure in the City’s policy against discrimination, harassment or retaliation so that the complaint can be resolved fairly and quickly. Supervisors and managers have the same responsibilities as defined in the policy against discrimination, harassment or retaliation.iv
i Whistleblower Protection Law: This policy reflects the protections provided in California’s whistleblower protection law. (Lab. Code § 1102.5.) AB 1509 (enacted in 2015; effective January 1, 2016) amended California law so as to also prohibit an agency from retaliating against an employee because their family member is perceived to have engaged in any of the protected activity described above. (Lab. Code § 1102.5(h).) The law does not define “family member.”
ii Applicability to Charter Cities and Counties: State law makes these whistle blower protections applicable to employees of charter cities or counties. (Lab. Code §§ 1106, 53296(a).) This policy covers applicants for employment because Government Code section 53297, subdivision (a) expressly identifies applicants. In addition, applicants are implicitly protected by Labor Code section 1102.5, subdivision (d), which prohibits agencies from retaliating against an “employee for having exercised his or her rights” to disclose alleged violations of law “in any former employment.” (Lab. Code § 1102.5(d).) iii Scope of Protection for Individuals: Labor Code section 1102.5 protects not only employees who report a violation of federal or state law, or a violation or noncompliance with a federal, state or local rule or regulation, but also employees that the employer believes will make such a complaint. iv Purpose of Whistleblower Protection Policy: Labor Code section 1102.5 and Government Code sections 53296 through 53299 prohibit public agencies from retaliating against actual or perceived whistleblowers.
Moreover, several federal and state laws, such as the Patient Protection and Affordable Care Act (“ACA”), and the state paid sick leave laws, prohibit retaliation against employees when employees use the benefits these laws provide or protest what they perceive to be violations of those laws. (29 U.S.C. § 218C; Lab. Code § 234; Gov.
Code §§ 53296-53299.)
Attachment A
1 The City of Vallejo utilizes a tool called STOPit to help deter and mitigate risks associated with compliance incidents and provide transparency within our organization. Employees can use STOPit to report information which they have reasonable cause to believe violates federal or state law, or is a violation or noncompliance with a local, state, or federal rule or regulation.
STOPit has a mobile app and a web address which you can use to:
- Anonymously report incidents and fraud in real time
- Submit photo and video evidence anonymously
- Access two-way anonymous communication to follow up on your reports To access the STOPit program by telephone, call 707-216-0379.
To access STOPit through your mobile device:
1.) Download STOPit app from Play
store if Android or App Store if
Apple.
2.) Open app
Attachment A
2 3.) Enter access code 4.) Accept Terms and Conditions
5.) Click report 6.) Fill out the incident description and submit
Attachment A
3 To access the STOPit program through your web browser:
1.) Go to stopitsolutions.com
2.) Click on STOPit Web
3.) Enter Access code: cityofvallejo
Attachment A
4 4.) Accept the Terms and Conditions
5.) Input Data and press Send Report
ACTION ITEM 9.J.
DATE: May 13, 2025
TO: Mayor and Members of the City Council
FROM: Naveed Ashraf, Chief Innovation Officer & IT Director SUBJECT: NOTICE OF INTENT TO AMEND THE BUDGET ACCEPTING THE LAST MILE FEDERAL
FUNDING ACCOUNT GRANT AWARDED TO THE CITY OF VALLEJO IN THE AMOUNT OF $3,806,104 TO INSTALL THE LAST MILE BROADBAND CONNECTIVITY FOR THE
MARE ISLAND BUILD, NORTH SONOMA BLVD, PORTER STREET TO SEAPORT, AND TRAILER CITY PARK (STEP 1 OF 2).
RECOMMENDATION
Notice of Intent to amend the FY 24-25 budget and accept the California Public Utilities (CPUC) Federal Funding Account Last Mile grant (Step 1 of 2).
REASONS FOR RECOMMENDATION
Accept the grant awarded to the City of Vallejo in the amount of $3806,104 from the California Public Utility Commission (CPUC) Last Mile Federal Funding Account. More information below in background and discussion section of the staff report.
BACKGROUND AND DISCUSSION
The California Public Utilities Commission (CPUC) established the Last Mile Federal Funding Account as part of the state's comprehensive strategy to bridge the digital divide and ensure equitable access to high-speed internet across California. This initiative was formalized through Senate Bill 156 (SB 156), signed into law in July 2021 by Governor Gavin Newsom. SB 156 allocated a historic $6 billion to accelerate broadband infrastructure development, with $2 billion designated specifically for the Last Mile Federal Funding Account.
The Last Mile Federal Funding Account is administered by the CPUC under its California Advanced Services Fund (CASF) program. The fund is designed to support the deployment of last-mile broadband infrastructure to connect un-served and underserved communities throughout the state. The program prioritizes areas lacking access to broadband speeds of at least 100 MBPS download and 20 MBPS upload.
This strategic investment underscores California's commitment to fostering digital equity and supporting economic development through enhanced connectivity. The City of Vallejo's successful application for a $3.806,104 grant from this fund exemplifies the state's dedication to empowering local communities and ensuring that all Californians have access to the digital resources essential for education, employment, and civic participation.
Grant Details
The City of Vallejo's application was received on September 29, 2023, and subsequently posted on the Commission’s Last Mile Federal Funding Account web page. CPUC staff reviewed the application for compliance with Commission and federal rules, conducted fiscal and technical analysis, and determined that it met the requirements for a grant under the program. On November 7, 2024, Commissioners considered Vallejo's application and voted to approve Vallejo's grant award in CPUC Resolution T-17853.
The ultimate performance period under this grant award is five years from the date the grant funds are made
Date: May 13, 2025
Subject: NOTICE OF INTENT TO AMEND THE BUDGET ACCEPTING THE LAST MILE
FEDERAL FUNDING ACCOUNT GRANT AWARDED TO THE CITY OF VALLEJO IN THE AMOUNT OF $3,806,104 TO INSTALL THE LAST MILE BROADBAND
CONNECTIVITY FOR THE MARE ISLAND BUILD, NORTH SONOMA BLVD, PORTER STREET TO SEAPORT, AND TRAILER CITY PARK (STEP 1 OF 2).
available to the eligible entity. While a match was recommended, it was not required.
Vallejo's Project
For Vallejo, this grant represents a pivotal step in the ongoing efforts to enhance connectivity and digital equity within the city. The awarded funds will support four major broadband infrastructure projects:
1. Mare Island Build: Expanding high-speed internet access to support the growing business community on Mare Island.
2. North Sonoma Boulevard Expansion: Improving connectivity for residents and small businesses along North Sonoma Boulevard, facilitating better access to essential services and opportunities.
3. Porter Street to Seaport Connectivity: Enhancing broadband infrastructure to support local businesses and economic development in the Porter Street to Seaport corridor.
4. Trailer City Park Initiative: Providing reliable internet access to residents of Trailer City Park, one of Vallejo's most underserved areas, thereby improving access to education, healthcare, and employment resources.
These broadband infrastructure projects represent a strategic advancement of the City’s Broadband and Digital Equity Strategy, which seeks to ensure that all Vallejo residents can access reliable, high-speed, and affordable internet. By focusing on underserved areas, these efforts aim to reduce longstanding gaps in connectivity and create a more equitable digital landscape across the city.
The partnership between the City of Vallejo, Smart Fiber Networks, and Vallejo's grant administration team has been a key driver in securing funding and shaping the implementation of these projects. The combined efforts reflect a shared commitment to delivering practical, scalable solutions that meet the community’s current and future connectivity needs.
As the City moves forward, these projects will support broader goals—increasing digital access, strengthening the local economy, and improving access to education, health services, and job opportunities. Together, these investments lay the groundwork for a stronger, more connected Vallejo.
Next Steps
This City Council action is Step 1 of the 2-step process. In the subsequent City Council meeting on May 27th, 2025, step 2 will be brought forth before the City Council with a recommendation to award the contract to the City's P3 (private-public-partner), Smart Fiber Networks Inc.
FISCAL IMPACT
There is no fiscal impact on the general fund. The funding for this project is a grant from CPUC, California Public Utility Commission Last Mile Federal Funding Account.
ENVIRONMENTAL REVIEW
Date: May 13, 2025
Subject: NOTICE OF INTENT TO AMEND THE BUDGET ACCEPTING THE LAST MILE
FEDERAL FUNDING ACCOUNT GRANT AWARDED TO THE CITY OF VALLEJO IN THE AMOUNT OF $3,806,104 TO INSTALL THE LAST MILE BROADBAND
CONNECTIVITY FOR THE MARE ISLAND BUILD, NORTH SONOMA BLVD, PORTER STREET TO SEAPORT, AND TRAILER CITY PARK (STEP 1 OF 2).
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. CPUC-Award-Letter
CONTACT
Naveed Ashraf, Chief Innovation Officer & IT Director - (707) 648-5200 [email protected]
November 18, 2024
Naveed Ashraf
City of Vallejo
[email protected]
Re: Mare Island Build
Dear City of Vallejo,
Congratulations! The California Public Utilities Commission (Commission) is pleased to inform you that the application submitted by for Last Mile Federal Funding Account (FFA) funding for the " " projectCity of Vallejo Mare Island Build and grant request amount of has been approved.$635,908.00 Your application was received on , and posted on the Commission’s Last Mile Federal Funding AccountSeptember 29, 2023 webpage. Staff reviewed the application referenced for compliance with Commission and federal rules, conducted fiscal and technical analysis, and determined your application meets the requirements for a grant under the program. On November 7, , Commissioners considered your application and voted to approve your grant award in Resolution T- .2024 17853 The award is predicated on ’s agreement to construct its project as detailed in its application and comply withCity of Vallejo all guidelines, requirements, terms, and conditions set forth in the approving resolution. In addition, alsoCity of Vallejo agreed to comply with all federal and state statutes, rules, and regulations covering broadband services and state contractual rules and regulations in accordance with
Decision 22-04-055, Appendix A: Federal Funding Account Program Rules and A summary of the performance, payment, and reporting requirements are summarized in the Attachment to thisGuidelines. letter.
Awardees that are planning to or are required under the terms of the grant to connect to the statewide Middle-Mile Broadband Initiative must contact the California Department of Technology about interconnection and other project specifics at: .
[email protected]
For Commission Staff to begin processing the award, awardees must complete, sign, and submit the following forms:
1. Consent Form and
2. Either:
• Government Agency Taxpayer ID Form (for government entities) or • Payee Data Record Form (for non-government entities)
Awardees must submit these documents by uploading them to the within 30 days of the dateBroadband Grant Portal of this letter. If these forms are not uploaded within the required timeframe, the award shall be rescinded.
Thank you for your application and please direct any questions to . We appreciate [email protected] efforts to provide service to our fellow Californians.
Sincerely,
Maria Isabel Ellis
Deputy Director of Broadband
November 18, 2024
Naveed Ashraf
City of Vallejo
[email protected]
Re: N. Sonoma Blvd.
Dear City of Vallejo,
Congratulations! The California Public Utilities Commission (Commission) is pleased to inform you that the application submitted by for Last Mile Federal Funding Account (FFA) funding for the " " project andCity of Vallejo N. Sonoma Blvd. grant request amount of has been approved.$1,014,322.00 Your application was received on , and posted on the Commission’s Last Mile Federal Funding AccountSeptember 29, 2023 webpage. Staff reviewed the application referenced for compliance with Commission and federal rules, conducted fiscal and technical analysis, and determined your application meets the requirements for a grant under the program. On November 7, , Commissioners considered your application and voted to approve your grant award in Resolution T- .2024 17853 The award is predicated on ’s agreement to construct its project as detailed in its application and comply withCity of Vallejo all guidelines, requirements, terms, and conditions set forth in the approving resolution. In addition, alsoCity of Vallejo agreed to comply with all federal and state statutes, rules, and regulations covering broadband services and state contractual rules and regulations in accordance with
Decision 22-04-055, Appendix A: Federal Funding Account Program Rules and A summary of the performance, payment, and reporting requirements are summarized in the Attachment to thisGuidelines. letter.
Awardees that are planning to or are required under the terms of the grant to connect to the statewide Middle-Mile Broadband Initiative must contact the California Department of Technology about interconnection and other project specifics at: .
[email protected]
For Commission Staff to begin processing the award, awardees must complete, sign, and submit the following forms:
1. Consent Form and
2. Either:
• Government Agency Taxpayer ID Form (for government entities) or • Payee Data Record Form (for non-government entities)
Awardees must submit these documents by uploading them to the within 30 days of the dateBroadband Grant Portal of this letter. If these forms are not uploaded within the required timeframe, the award shall be rescinded.
Thank you for your application and please direct any questions to . We appreciate [email protected] efforts to provide service to our fellow Californians.
Sincerely,
Maria Isabel Ellis
Deputy Director of Broadband
November 18, 2024
Naveed Ashraf
City of Vallejo
[email protected]
Re: Porter St to Seaport
Dear City of Vallejo,
Congratulations! The California Public Utilities Commission (Commission) is pleased to inform you that the application submitted by for Last Mile Federal Funding Account (FFA) funding for the " " projectCity of Vallejo Porter St to Seaport and grant request amount of has been approved.$1,680,329.00 Your application was received on , and posted on the Commission’s Last Mile Federal Funding AccountSeptember 29, 2023 webpage. Staff reviewed the application referenced for compliance with Commission and federal rules, conducted fiscal and technical analysis, and determined your application meets the requirements for a grant under the program. On November 7, , Commissioners considered your application and voted to approve your grant award in Resolution T- .2024 17853 The award is predicated on ’s agreement to construct its project as detailed in its application and comply withCity of Vallejo all guidelines, requirements, terms, and conditions set forth in the approving resolution. In addition, alsoCity of Vallejo agreed to comply with all federal and state statutes, rules, and regulations covering broadband services and state contractual rules and regulations in accordance with
Decision 22-04-055, Appendix A: Federal Funding Account Program Rules and A summary of the performance, payment, and reporting requirements are summarized in the Attachment to thisGuidelines. letter.
Awardees that are planning to or are required under the terms of the grant to connect to the statewide Middle-Mile Broadband Initiative must contact the California Department of Technology about interconnection and other project specifics at: .
[email protected]
For Commission Staff to begin processing the award, awardees must complete, sign, and submit the following forms:
1. Consent Form and
2. Either:
• Government Agency Taxpayer ID Form (for government entities) or • Payee Data Record Form (for non-government entities)
Awardees must submit these documents by uploading them to the within 30 days of the dateBroadband Grant Portal of this letter. If these forms are not uploaded within the required timeframe, the award shall be rescinded.
Thank you for your application and please direct any questions to . We appreciate [email protected] efforts to provide service to our fellow Californians.
Sincerely,
Maria Isabel Ellis
Deputy Director of Broadband
November 18, 2024
Naveed Ashraf
City of Vallejo
[email protected]
Re: Trailer City Park Project
Dear City of Vallejo,
Congratulations! The California Public Utilities Commission (Commission) is pleased to inform you that the application submitted by for Last Mile Federal Funding Account (FFA) funding for the " "City of Vallejo Trailer City Park Project project and grant request amount of has been approved.$475,545.00 Your application was received on , and posted on the Commission’s Last Mile Federal Funding AccountSeptember 29, 2023 webpage. Staff reviewed the application referenced for compliance with Commission and federal rules, conducted fiscal and technical analysis, and determined your application meets the requirements for a grant under the program. On November 7, , Commissioners considered your application and voted to approve your grant award in Resolution T- .2024 17853 The award is predicated on ’s agreement to construct its project as detailed in its application and comply withCity of Vallejo all guidelines, requirements, terms, and conditions set forth in the approving resolution. In addition, alsoCity of Vallejo agreed to comply with all federal and state statutes, rules, and regulations covering broadband services and state contractual rules and regulations in accordance with
Decision 22-04-055, Appendix A: Federal Funding Account Program Rules and A summary of the performance, payment, and reporting requirements are summarized in the Attachment to thisGuidelines. letter.
Awardees that are planning to or are required under the terms of the grant to connect to the statewide Middle-Mile Broadband Initiative must contact the California Department of Technology about interconnection and other project specifics at: .
[email protected]
For Commission Staff to begin processing the award, awardees must complete, sign, and submit the following forms:
1. Consent Form and
2. Either:
• Government Agency Taxpayer ID Form (for government entities) or • Payee Data Record Form (for non-government entities)
Awardees must submit these documents by uploading them to the within 30 days of the dateBroadband Grant Portal of this letter. If these forms are not uploaded within the required timeframe, the award shall be rescinded.
Thank you for your application and please direct any questions to . We appreciate [email protected] efforts to provide service to our fellow Californians.
Sincerely,
Maria Isabel Ellis
Deputy Director of Broadband
ATTACHMENT
Summary of Last Mile Federal Funding Account Grant Program Reporting Requirements
The award is contingent on the ’s agreement to construct the proposed project as detailed in its applicationCity of Vallejo and comply with all guidelines, requirements, terms, and conditions set forth in the approving resolution. The grant award is also contingent upon fulfilling the requirements as specified in Decision (D.) 22-02-055, Appendix A: Federal Funding These requirements include, but are not limited to, execution and performance,Account Program Rules and Guidelines. payment, and reporting requirements. The following summarizes the requirements in D. 22-02-055, Appendix A: Federal but does not replace them. Awardees must submit all reporting documentsFunding Account Program Rules and Guidelines, through the Broadband Grant Portal.
Execution and Performance
City of Vallejo must sign and submit the Consent Form agreeing to the terms of the award within 30 calendar days from Failure to submit the signed Consent Form within the required timeframe will result in thethe date of this letter.
Commission deeming the award null and void.
City of Vallejo must complete the project within 18- or 24-months, in accordance with the terms of the award. The Awardee must notify the Communications Division of any delays in the project completion or if the awardee is unable to complete the project within the required timeframe. The Commission may reduce or withhold payment, and / or impose penalties for failure to satisfy this requirement.
City of Vallejo must communicate in writing to the Communications Division’s Director regarding any changes to the substantive terms and conditions underlying the Commission’s approval of the award (such as changes to a work plan or budget) at least 30 days before the anticipated change. Substantive changes may require approval by either the Communications Division’s Director or by Commission Resolution before becoming effective.
Payment and Payment Requests
Awardees can request payments as the project is progressively deployed. Requests for payments may be submitted at the following intervals:
• 10 percent completion
• 35 percent completion
• 60 percent completion
• 85 percent completion
• 100 percent completion
Payments are based on submitted receipts, invoices, and other supporting documentation showing expenditures incurred for the project in accordance with the approved budget included in the Awardee’s application.
Awardees must submit a project completion report to request final payment. The final 15 percent (from 85 to 100 percent) will not be paid without an approved completion report.
Monthly Contractor Reporting
California Public Utilities Code section 281(l)(1)(A-C) requires Awardees to report monthly to the Commission the following information throughout the construction phase:
• The name and contractor’s license number of each licensed contractor and subcontractor undertaking a contract or1 subcontract in excess of $25,000 to perform work on a project funded or financed pursuant to this section. • The location where a contractor or subcontractor described in subparagraph (A) will be performing that work. • The anticipated dates when that work will be performed.
Construction Progress Reports
Awardees must submit monthly construction progress reports. Within six weeks of the date on this award letter, Awardees must submit:
1. A showing key permitting and construction milestones.construction schedule
2. A high-level design in an acceptable geographic information system (GIS) format.
Each month thereafter the construction progress reports must include:
• An updated schedule for the build
o Must show permitting and construction start and completion times based on an Awardee-defined segmentation of the build.
o Segmentation must be sufficiently sized to show progress and correspond with payment intervals. • Geotagged photos showing key construction progress and completion, • Updated As-Builts, and
• Optical time-domain reflectometer (OTDR) reports for construction completed sections.
The geotagged photos, along with the As-Builts and OTDR reports, will be used to track completion of the project and verify the construction schedule, construction activities, and to expedite project reimbursement. Details for the GIS deliverable, schedule format, and geotagged photos can be found in the Commission’s .Construction Progress Reports User Guide.
As part of the project completion report, Awardees will also be required to provide:
• Updated GIS file showing deviations from originally submitted high-level design • As-Built files showing construction prints and work completed • OTDR reports for all fiber terminations
1Licensed contractor or subcontractor means any contractor that holds a Contractor’s License through the Contractors State License Board (https://www.cslb.ca.gov/).
Quarterly Reports
Awardees must submit quarterly progress reports to the Commission by the due dates shown below. Quarterly Reports must contain the information required in D.22-02-055, Appendix A, Section 14.
Reporting Period Project Information Due to CPUC
July 1 – September 30, 2024 October 6, 2024
October 1 – December 31, 2024 January 7, 2025
January 1 – March 31, 2025 April 6, 2025
April 1 – June 30, 2025 July 6, 2025
July 1 – September 30, 2025 October 6, 2025
October 1 – December 31, 2025 January 7, 2026
January 1 – March 31, 2026 April 6, 2026
April 1 – June 30, 2026 July 6, 2026
July 1 – September 30, 2026 October 6, 2026
October 1 – December 31, 2026 January 31, 2027
Awardees are responsible for contacting the Commission at if the information [email protected] be submitted on time.
The Quarterly Reports requirement is separate and in addition to the monthly contractor reports and the payment requests.
Annual Reports
Awardees must submit annual reports that include the speed, pricing, subscription data (including number of customers enrolled in the successor to the Affordable Connectivity Program (ACP) once identified, low-cost, and low-income broadband plans), and any data allowance information on all offered plans.
The report must also include a weblink with information on the Awardee’s income-qualified and affordable plans. The associated webpage should provide all plan information, ways to subscribe, and any necessary forms.
Termination
The Commission or the Awardee may terminate a grant award at any time by delivering ten days written notice to the other party. In the event that the Awardee terminates the grant award, it will be required to refund within 30 days of the termination all payments received for work not completed or not accepted by the Commission.
Post-Completion Sale or Transfer
For three years after project completion, an Awardee must notify the Commission within five days of determining that the Awardee is planning to sell or transfer its assets. The Awardee shall also provide documentation, including an affidavit stating that the new entity will take full responsibility and ownership to comply with the requirements of the Last Mile
Federal Funding Account grant and requirements of the U.S. Treasury Department. Returning a signed Consent Form is acceptance of these terms.
Additionally, Awardees seeking to transfer assets must file a Tier 2 Advice Letter with the following information:
• Purchase price
• Copy of the agreement
• Binding agreement from the purchaser or lessee to fulfill the terms and conditions relating to the project after such sale or lease
• An explanation as to how the transaction would be in the best interests of those served by the project.
Additional Information
Additional guidance detailing Federal reporting requirements will be provided post-award.
Reporting requirements and guidelines are subject to change, and CPUC may define additional requirements. Any additional requirements will be posted on CPUC’s .website
CITY ATTORNEY’S REPORT
May 13, 2025 - City Council Agenda
TO:Mayor and Members of the City Council
FROM:Veronica A. F. Nebb / VN
SUBJECT: Quarterly Report for FY 2024/2025, Third Quarter (January - March 2025)
The following list of projects, work, and statistics represents an overview of the work performed at the City Attorney’s Office during the third quarter of Fiscal Year 2024/2025. Some projects and items have been omitted due to their sensitive nature. If Councilmembers or officials have any questions, please feel free to contact the City Attorney privately, as many of the below items are attorney-client privileged and, therefore, not appropriate for public discussion.
I. Litigation:
a. Number of Pitchess Motions served on the City this FY Quarter: 1 b. Number of Pitchess Motions served on the City this FY: 8 c. Summons & Complaints (New cases this FY Quarter): 3 (see below) File Name Case # Served Date City’s Counsel
Flores-Cortez v. Recycling Zone, Inc., et al. 25CV000383 03/27/2025 Katelyn Knight, ACA Lee v. City of Vallejo, et al. CU24-01773 03/25/2025 Katelyn Knight, ACA Poyser v. City of Vallejo CU25-02262 03/12/2025 Hampton Jackson, ACA
d. Case Resolutions this FY Quarter: 3 (see below)
File Name Case # Resolved City’s Counsel
Green v. City of Vallejo, et al. 2:24-cv-01292-JAM-AC 02/26/2025 Kristoffer Jacob, ACA Hundal Foods, Inc. v. Chiang, et al. CU23-00311 01/30/2025 Hampton Jackson, ACA Milano v. Duncan, et al. 2:22-cv-00071-KJM-JDP 01/14/2025 Katelyn Knight, ACA Mayor and Members of the City Council
Re: City Attorney’s Third Quarterly Report for FY 2024/2025 May 13, 2025 - City Council Agenda
e. Summons & Complaints (New) Q3 – FY 24/25:
3 Summons & Complaints FY 24/25 to date 18
f. Total Active Litigation Cases as of FY end: 56 (Lit – 44 and NLP – 12)
II. Funds Recovered from Third Parties Q3 – FY 24/25: $86,930.00 (see details below)
Funds Recovered from Third Parties FY 24/25
to date: $505,866.41