Agenda packet, regular meeting — Vallejo City Council, May 27, 2025 (part 6 of 8)

FYE 2025 TFCA 40% Fund Agreement 25-SOL

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IN WITNESS WHEREOF, the
Administering Agency and the Air District have entered into this Agreement as of the date listed below.

FOR AIR DISTRICT:
by: ________________________________
Philip M. Fine
Executive Officer/APCO
Bay Area Air Quality Management District
FOR ADMINISTERING AGENCY:
by: __________________________________
Daryl Halls
Executive Director
Solano Transportation Authority
Date:
______________________________ Date:
__________________________________
Approved as to form:
by: _________________________________
Alexander Crockett
General Counsel
Bay Area Air Quality Management District
Approved as to form (optional):
by: __________________________________
Legal Couns
el

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Attachment A 25-SOL FYE 2025
BAAQMD FYE 2025 TFCA 40% Fund Attach ment A, Page 1 of 2 SummaryInformation

AdministeringAgencyName: SolanoTransportationAuthority Address: 423MainStreet,SuisunCity,CA94585
Project Admin(max6.25%)[1]
Total(Project+
Admin)
1 Estim ated FYE2025DMVrevenues(basedonprojectedCY2023revenues) Line1 $319,219 $21,281 $340,500 2 Reconciliati onandReprogrammedFunds Line2 $$(10,549) $(1,173) $(11,722) Reconciliation:Differencebetwee npriorͲyearestimateandactualrevenue $(15,797) $(1,053) $(16,851) a.ActualFYE2023DMVrevenues(basedonCY2022) 2a $317,859 $21,191 $339,049 b.EstimatedFYE2023DMVrevenues 2b $333,656 $22,244 $355,900 Reprogrammed:Totalavailablefor programming/reprogrammingtoother projects $5,248 $(119) $5,129
c.Amountavailablefrompreviouslyfundedprojects 2cͲ d.AdminexpendedinFYE2023 2d $21,310
e.InterestincomeearnedonTFCAfundsinCY2023 2e $5,248 3 MovefundsavailablefromAdmintoProjects(Optional) Line3 Ͳ 4 Estim ated TotalAvailableTFCAFunds(SumofLines1,2and3) Line4 $308,669 $20,109 $328,778 PercentageofEs timatedRevenueallocatedtoAdministrativeCosts(maximum of6.25%)
Previous%fromFYE2023ExpenditurePlan: 6.25% Current%forFYE2025: 6.25%

[1]The“EstimatedTFCAfundsbudgetedforadministration”amountislistedforinformationalpurposesonly.PerCaliforniaHealthandSafetyCodeSection44233,Administering Agencymustlimittheiradministrativecoststonomorethan6.25%oftheactualtotalrevenuereceivedfromtheAirDistrict.

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5th Street Bike-Ped_TFCA Funding Agreement
w-Exhibits_10-2024
Final Audit Report 2024-11-06
Created: 2024-10-25
By: Cecilia de Leon ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA_Yvmhni_vrlFdOo8aFUPgGoW-O7zrLRX "5th Street Bike-Ped_TFCA Funding Agreement w-Exhibits_10-2 024" History
Document created by Cecilia de Leon ([email protected]) 2024-10-25 - 5:57:43 PM GMT
Document emailed to Veronica Nebb ([email protected]) for signature 2024-10-25 - 5:57:53 PM GMT
New document URL requested by Cecilia de Leon ([email protected]) 2024-11-04 - 11:20:07 PM GMT
Email viewed by Veronica Nebb ([email protected]) 2024-11-05 - 6:21:15 PM GMT
New document URL requested by Cecilia de Leon ([email protected]) 2024-11-05 - 6:25:31 PM GMT
Document e-signed by Veronica Nebb ([email protected]) Signature Date: 2024-11-05 - 6:53:54 PM GMT - Time Source: server Document emailed to Andrew Murray ([email protected]) for signature 2024-11-05 - 6:53:57 PM GMT
Email viewed by Andrew Murray ([email protected]) 2024-11-05 - 6:54:43 PM GMT
Document e-signed by Andrew Murray ([email protected]) Signature Date: 2024-11-06 - 5:04:01 PM GMT - Time Source: server Document emailed to Megan Callaway ([email protected]) for signature 2024-11-06 - 5:04:07 PM GMT

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Email viewed by Megan Callaway ([email protected]) 2024-11-06 - 5:09:51 PM GMT
Document e-signed by Megan Callaway ([email protected]) Signature Date: 2024-11-06 - 5:13:20 PM GMT - Time Source: server Document emailed to Daryl Halls ([email protected]) for signature 2024-11-06 - 5:13:23 PM GMT
Email viewed by Daryl Halls ([email protected])
2024-11-06 - 10:11:08 PM GMT
Document e-signed by Daryl Halls ([email protected])
Signature Date: 2024-11-06 - 10:12:40 PM GMT - Time Source: server Agreement completed.
2024-11-06 - 10:12:40 PM GMT

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CONSENT CALENDAR 8.M.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: NOTICE OF INTENT TO AMEND THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM BUDGET TO APPROPRIATE $350,000 OF HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) GRANT FUNDS FOR THE ROAD EDGELINE PROJECT (PW9715) - STEP 1 OF 2

RECOMMENDATION
Provide Notice of Intent to amend the FY 2024-25 Capital Improvement Program budget to appropriate $350,000 of Highway Safety Improvement Program (HSIP) Grant funds for the Road Edgeline Project (PW9715) - Step 1 of 2

REASONS FOR RECOMMENDATION
The Road Edgeline Project (PW9715) is a new project that was recently presented to the Planning Commission and found to be in conformance with the General Plan. Additionally, per City Charter Section 703, amending the budget requires public notice and intent prior to any action taken. A staff report recommending amendment of the budget will be presented to City Council at the next regularly scheduled City Council meeting.

BACKGROUND AND DISCUSSION
The State of California issues a call for projects every two years to be funded by HSIP grant funds.

Jurisdictions with a Local Road Safety Plan (LRSP) are eligible to apply. Public Works Transportation identified a project that will add white edgelines to local collector streets as a traffic safety measure. White edgelines along roadways help drivers stay in their lanes, avoiding sideswipe accidents. This project will be implemented in coordination with Vallejo's increased roadway pavement management program and on-call roadway re-striping program. The HSIP program reimburses 90% of project costs and these already programmed and locally funded paving and striping projects will cover the City's 10% contribution of $38,870 under the HSIP grant. The City was originally awarded $243,450 to add edgelines, but the City Traffic Engineer requested Caltrans to reconsider the project costs and the grant was increased to the approved amount of $350,000 (grant documents are attached for reference).

This item represents the first step in the required two-step process to amend the FY 2024-25 Capital Improvement Program (CIP) Adopted Budget to recognize the new grant funding from HSIP. The second step will be presented at the next regular City Council meeting.

FISCAL IMPACT
This item provides a Notice of Intent only and does not have any fiscal impact. The second step of the two- step budget amendment process will come at the next regular City Council meeting. The City's existing and locally funded projects performing pavement treatments and restriping roadways will provide the $38,870 matching funds for this HSIP effort, so the grant will not require additional local funds.

ENVIRONMENTAL REVIEW

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Date: May 27, 2025
Subject: NOTICE OF INTENT TO AMEND THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM BUDGET TO APPROPRIATE $350,000 OF HIGHWAY SAFETY

IMPROVEMENT PROGRAM (HSIP) GRANT FUNDS FOR THE ROAD EDGELINE PROJECT (PW9715) - STEP 1 OF 2

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This action is exempt from environmental review under the California Environmental Quality Act (CEQA) because it is not a project which has the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378 as no project is actually being approved by the action. Any necessary environmental review is required to take place prior to the approval of any future construction project.

ATTACHMENTS

1. HSIPTESCChange 2025 City of Vallejo H12-04-057

2. Email FW_ Cycle 12 HSIP Project H12-04-057 State Fund Allocation (Cost Increase Approved for $350,000)

3. D4 - HSIP Cycle 12 Selected Projects

CONTACT
Oscar Alcantar, Interim Public Works Director
[email protected]

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Request Form for HSIP Time Extension, Scope/Cost Change

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Request Form for
HSIP Project Time Extension, Scope/Cost Change
To request a delivery time extension or a project scope/cost change for a local Highway Safety Improvement Program (HSIP) project, please complete this form and submit the signed form to the DLAE. The form must be completed and submitted by a Local Public Agency (LPA), not the consultant that works on the project.

After review, the DLAE may reject the request, or recommend to approve the request and forward it to the HQ HSIP Managers for further review.

HSIP Unique ID: H12-04-057 Project Number: HSIPSL-5030(076) (If available) Responsible Agency: Vallejo Caltrans District: 4
County: Solano County
Name: Tony Chu Title: City Traffic Engineer
Phone: (707) 645-2628 Email: [email protected] Local Agency's Contact Person:

Project Information:

Attention:

Caltrans District 4 DLAE
111 Grand Avenue (94612)
P. O. Box 23660
Oakland, CA 94623-0660
Dear Caltrans District 4 DLAE:

We request that Caltrans consider this request for time extension/project scope/cost change for the subject local Highway Safety Improvement Program (HSIP) project:
(Current Project Location and Current Project Description of Work can be found at the online Approved Project Lists.

Current
Project Location:
(max 250 characters)
Major collector streets including Admiral Callaghan Lane, Ascot Parkway, Benicia Road, Borges Lane, Camino Alto, Corcoran Avenue, Florida Street, Glen Cove Parkway, Nebraska Street, and Whitney Avenue.

Current
Description of Work:
(max 250 characters)
Install edgelines.

Project Category:

Set-aside for Installing Edgelines

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Request Form for HSIP Time Extension, Scope/Cost Change

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Project Delivery Time Extension
Project Scope Change
Project Cost Change
This request is for (at least one needs to be checked):

Request for project cost change:

Please explain the cost change in detail below, and then complete the project cost table.

Revised Engineers Estimate from $270,500 to $388,870.

Cost by Phase prior to this reqeust Cost by Phase with this request Phase Total HSIP Reimb. Ratio Total HSIP Reimb. Ratio
PE 0.00% 0.00%
R/W 0.00% 0.00%
CON $270,500 $243,450 90.00% $388,870 $350,000 90.00% TOTAL $270,500 $243,450 90.00% $388,870 $350,000 90.00% Note (for scope/cost change request):

1. If the request includes construction cost change, please provide an Engineer's Estimate (and/or low bidders' items estimate at award) that must match this request.

2. If the subject project is for a funding set-aside, the scope change (if requested) must meet the requirements of the particular set-aside under which the project has been selected for funding. If a cost change is requested, the total HSIP cost must not exceed the maximum allowed under this set- aside in the original Call-for-Projects.

3. An updated BCR calculation using available crash data in the most recent 3 to 5 years is required if:
(a). This is a BCR project and the request includes a project scope change; or (b). This is a BCR project; the request does not involve a scope change however the HSIP portion of the cost increase is more than $100,000; (c). This is a set-aside project; the total HSIP cost after the increase will exceed the maximum of the total HSIP funding allowed for this set-aside and the agency would like to re-categorize this project and use a BCR to justify the cost increase.

The updated BCR calculation must be stamped and signed by an active California-licensed Professional Engineer (PE) or Traffic Engineer (TE). The HSIP Analyzer for calculating the BCR can be downloaded here.

When an updated BCR calculation is required, the scope/cost change will be considered only if the updated the BCR is no less than the average BCR cutoff of the most recent three HSIP cycles.

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Request Form for HSIP Time Extension, Scope/Cost Change

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Local Agency Certification:

I certify that the information provided in this request is accurate and correct. I understand that if the required information has not been provided this form will be returned. You may direct any questions to:

Signature*: Date: Mar 25, 2025
Title: City Traffic EngineerName: Tony Chu
Phone Number: (707) 645-2628
* Please print and sign if the digital signature does not work for you.

The person in responsible charge:

Caltrans District Local Assistance Engineer (DLAE) Acceptance:
(to be completed by the DLAE or assignee)
I have reviewed the information submitted on this request and recommend the HQ HSIP Managers to approve this request.

Name: Xi Zhang Title: Sr. TE
Signature: Date: Mar 25, 2025
Phone Number: 510-960-0785

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No. Unique
Project ID Original Application ID Caltrans District Agency Name State Senate District(s) State Assembly District(s) County MPO Location of Work Description of Work Project Cost HSIP Funds Application Category*
Funding Type
(State/Federal)
41 H12-04-001 04-Clayton-1 4 Clayton 7 15 Contra Costa
County MTC Thirteen (13) signalized intersections. Upgrade signal heads with retroreflective backplates. $ 50,700 $ 45,630 BCR State 42 H12-04-002 04-Concord-1 4 Concord 7 15 Contra Costa
County MTC Various locations. Install / upgrade signs with new fluorescent sheeting. $ 7,782,500 $ 7,004,250 BCR Federal 43 H12-04-003 04-Concord-2 4 Concord 7 15 Contra Costa
County MTC Olivera Road & Grant Street-Northwood Drive. Modify existing traffic signal system to eliminate permissive left- turn operations and improve intersection safety lighting. $ 932,500 $ 839,250 BCR State 44 H12-04-004 04-Concord-3 4 Concord 7 15 Contra Costa
County MTC Various locations.

Install traffic signal backplates with yellow retroreflective border, install pedestrian countdown signal heads, accessible push button and associated ADA curb ramp upgrades and implement leading pedestrian interval (LPI).
$ 1,117,000 $ 1,005,300 BCR State 45 H12-04-005 04-Contra Costa County-1 4 Contra Costa County 7 15 Contra Costa County MTC
Various locations on arterials, collectors, and local roads within the Bay Point, Concord, and Martinez areas of unincorporated Contra Costa County.

Replace sub-standard Metal Beam Guardrails (MBGR) with
Midwest Guardrail System (MGS) and end treatments. $ 1,787,400 $ 1,000,000 SA-Guardrail State 46 H12-04-006 04-Contra Costa County-2 4 Contra Costa County 9 16 Contra Costa County MTC Treat Boulevard in the City of Walnut Creek and unincorporated Contra Costa Centre area, from N Main St to Jones Rd.

Install Class IV bikeways between N Main St and Jones Rd, install a shared use path between Buskirk Ave and Oak Rd, eliminate free right turns, and modify traffic signals and pedestrian refuge islands.
$ 5,106,300 $ 350,000 SA-BikeSafety State 47 H12-04-007 04-Contra Costa County-3 4 Contra Costa County 9 15, 16 Contra Costa County MTC
The intersections of Danville Blvd & South Ave in Alamo and Center Ave & Deodar Dr in Pacheco, unincorporated Contra Costa County.

Install pedestrian crossing improvements at two intersections such as rectangular rapid flashing beacons (RRFBs), curb ramps, continental crosswalk striping, and other safety features. $ 629,400 $ 350,000 SA-PedCrossing State 48 H12-04-008 04-Contra Costa County-4 4 Contra Costa County 9 16 Contra Costa County MTC Camino Tassajara from Finley Road to Windemere Parkway.Install centerline rumble strips, install segment and intersection lighting, and upgrade guardrails. $ 1,783,100 $ 1,604,790 BCR Federal 49 H12-04-009 04-Contra Costa County-5 4 Contra Costa County 7, 9 11, 14, 15, 16 Contra Costa County MTC At various locations along curves. Install speed feedback signs and curve warning signs. $ 2,402,300 $ 2,162,070 BCR Federal 50 H12-04-010 04-Dixon-1 4 Dixon 3 11 Solano County MTC Nine pedestrian crossings: one at N 1st Street and E B Street, all four legs at Watson Ranch Way and Pitt School Road, and all four legs at Watson Ranch Way and N Lincoln Street.

Install rectangular rapid flashing beacons (RRFBs) and other standard crossing treatments including signing, striping, and curb enhancements.
$ 177,100 $ 159,390 SA-PedCrossing State 51 H12-04-011 04-Dixon-2 4 Dixon 3 11 Solano County MTC N Adams Street between W A Street and N 1st Street/SR 113. Install buffered bike lanes, refresh bike lane striping and existing channelization, and add green conflict zone markings. $ 160,200 $ 144,180 SA-BikeSafety State 52 H12-04-012 04-Fairfield-1 4 Fairfield 3 11 Solano County MTC Four pedestrian crossings: Linear Park Trail & Beck Avenue, Linear Park Trail & Fairfield Avenue, Linear Park Trail & Union Avenue, and Mankas Boulevard midblock crossing near Mankas Neighborhood Park.

Install rectangular rapid flashing beacons (RRFBs) and other standard crossing treatments including signing, striping, and curb enhancements.
$ 449,300 $ 342,810 SA-PedCrossing State 53 H12-04-013 04-Fairfield-2 4 Fairfield 3 11 Solano County MTC Texas Street/N Texas Street from Union Avenue to E Travis Boulevard. Install new bike lanes and re-stripe existing channelization. $ 283,400 $ 255,060 SA-BikeSafety State 54 H12-04-014 04-City of Gilroy-1 4 Gilroy 17 29 Santa Clara County MTC On the west side of Church Street, just north of its intersection with 1st Street.

Construct sidewalk and curb & gutter for a sidewalk gap closure, as well as two new driveway approaches to become ADA
compliant.
$ 157,900 $ 142,110 SA-PedCrossing State 55 H12-04-015 04-City of Gilroy-2 4 Gilroy 17 29 Santa Clara County MTC On the southeastern edge of the intersection of Santa Teresa Boulevard and Day Road East, diagonally across the intersection from Christopher High School.

Upgrade a guardrail and construct an ADA compliant access to the Lions Creek Trail along Santa Teresa Boulevard. $ 959,000 $ 785,375 SA-Guardrail State 56 H12-04-016 04-Hayward-1 4 Hayward 10 20 Alameda County MTC The intersection of Industrial Parkway West/Industrial Parkway Southwest/Ruus Road.

Install left turn phase traffic signals with pole and mast arm, convert pedestal mounted traffic signal to mast arm traffic signal, install raised pavement markings & striping through skewed intersection, and install pedestrian signals and APS pushbuttons. $ 647,200 $ 537,176 BCR State 57 H12-04-017 04-Hayward-2 4 Hayward 10 20 Alameda County MTC Various locations. Improve traffic signal hardware, install pedestrian countdown signal heads, and improve intersection lighting. $ 1,755,800 $ 1,580,220 BCR Federal 58 H12-04-018 04-Hayward-3 4 Hayward 10 20 Alameda County MTC Ruus Rd between Folsom and Industrial, Amador St and Cypress Avenue from Elmhurst to Harder, and Soto Rd near Jackson St.

Install concrete islands, signage, and striping to designate and protect a Class IV separated bike lane on Ruus Rd. Install signage and striping changes to designate Class II Bike Lanes at other locations.
$ 504,000 $ 346,193 SA-BikeSafety State 59 H12-04-019 04-Hayward-4 4 Hayward 10 20 Alameda County MTC Calaroga Ave/Eden Greenway; D St /5th St; Santa Clara St/El Dorado Ave; Santa Clara St/Ocie Way; Patrick Ave/St Bede Ln; Patrick Ave /Mid-Block Crossing at St Bede Catholic Church.

Install rectangular rapid flashing beacons (RRFBs), curb extensions, and pedestrian refuge islands. $ 579,100 $ 349,776 SA-PedCrossing State 60 H12-04-020 04-Hercules-H1 4 Hercules 9 15 Contra Costa County MTC Sycamore Avenue Corridor under I-80 and the BNSF railroad overcrossing.

Install a 10-ft multipurpose pathway and Class II bicycle lanes, improving safety and connectivity. $ 1,415,600 $ 350,000 SA-BikeSafety State Project List for Highway Safety Improvement Program (HSIP) Cycle 12 (Sort by Caltrans District and Agency Name)
* Application Category: BCR = Benefit-Cost Ratio; SA-PedCrossing = Set-aside for Pedestrian Crossing Enhancements; SA-Guardrail = Set-aside for Guardrail Upgrade; SA-Edgelines = Set-aside for Installing Edgelines; SA-Bike Safety = Set-aside for Bike Safety Improvement. 1 of 4 December 18, 2024

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No. Unique
Project ID Original Application ID Caltrans District Agency Name State Senate District(s) State Assembly District(s) County MPO Location of Work Description of Work Project Cost HSIP Funds Application Category*
Funding Type
(State/Federal)
Project List for Highway Safety Improvement Program (HSIP) Cycle 12 (Sort by Caltrans District and Agency Name)
* Application Category: BCR = Benefit-Cost Ratio; SA-PedCrossing = Set-aside for Pedestrian Crossing Enhancements; SA-Guardrail = Set-aside for Guardrail Upgrade; SA-Edgelines = Set-aside for Installing Edgelines; SA-Bike Safety = Set-aside for Bike Safety Improvement. 61 H12-04-021 04-Livermore-1 4 Livermore 7 16 Alameda County MTC Intersections of First St and Southfront Rd, E Stanley Blvd and Murrieta Blvd, Railroad Ave and S P St, First St and Maple St, Portola Ave and N L St , Northfront Road and North Vasco Road, Fenton St and E Stanley Blvd, and East Ave and Charlotte Way.

Improve pedestrian safety: install flashing beacons as advance warning, install advance stop bar before crosswalk (bicycle box), and modify signal phasing to implement a leading pedestrian interval (LPI).
$ 413,200 $ 371,880 BCR State 62 H12-04-022 04-Livermore-2 4 Livermore 7 16 Alameda County MTC Intersections of First St and Portola Ave, First St and Scott St, Jensen St and East Ave, Maple St and 5th St , Charlotte Way and Marcella St, and Charlotte Way and Arlene Way.

Install/upgrade larger or additional stop signs or other intersection warning/regulatory signs, install flashing beacons as advance warning and install rectangular rapid flashing beacons (RRFBs).
$ 452,400 $ 407,160 BCR State 63 H12-04-023 04-Livermore-3 4 Livermore 7 16 Alameda County MTC First St, Murrieta Blvd, Concannon Blvd, Las Positas Road, N Livermore Ave, S. Vasco Rd, W Jack London Blvd, Portola Ave, E Stanley Blvd and Patterson Pass Rd.

Install dynamic/variable speed warning signs. $ 1,248,600 $ 1,123,740 BCR State 64 H12-04-024 04-Livermore-4 4 Livermore 7 16 Alameda County MTC College Ave and S Livermore Ave, Hansen Rd and Arroyo Rd, East Ave and Mitra St, Springtown Blvd and Rhododendron Dr.

Improve crossing signage and striping, and install rectangular rapid flashing beacons (RRFBs). $ 380,600 $ 342,540 SA-PedCrossing State 65 H12-04-025 04-Marin County-2 4 Marin County 2 12 Marin County MTC Irving Drive and Butterfield Road (T-intersection) in unincorporated San Anselmo, Marin County. Improve pedestrian crossing. $ 349,500 $ 314,550 SA-PedCrossing State 66 H12-04-026 04-Marin County-3 4 Marin County 2 12 Marin County MTC North San Pedro Road in San Rafael, Pinehill Road in Mill Valley, and variable location for portable trailer.

Install radar feedback signs and deploy portable radar feedback trailer in various locations. $ 232,200 $ 208,980 BCR State 67 H12-04-027 04-Mill Valley-1 4 Mill Valley 2 12 Marin County MTC Various locations.

Install pedestrian crossing; install sidewalk; install/upgrade pedestrian crossing; install rectangular rapid flashing beacons (RRFBs).
$ 388,900 $ 350,000 SA-PedCrossing State 68 H12-04-028 04-Milpitas-1a 4 Milpitas 10 24 Santa Clara County MTC All city owned and maintained traffic signals (72); three (3) unsignalized intersections; and N McCarthy Blvd curve 500 feet south of the city boundary between Milpitas and Fremont.

Install retroreflective backplates and leading pedestrian interval (LPI), improve visibility with signage, daylighting and beacons, and improve horizontal curve.
$ 2,293,700 $ 2,064,330 BCR Federal 69 H12-04-029 04-Town of Moraga-1 4 Moraga 7 16 Contra Costa County MTC
The primary corridors connecting Moraga with adjacent
communities and two non-signalized intersections: Moraga Wy, Canyon Rd, Rheem Blvd, St. Mary’s Rd, Moraga Rd at Lucas Dr (intersection), and Moraga Way at Moraga Valley Ln (intersection).

Apply high friction surface treatment (HFST), install intersection lighting, install/upgrade signs with new fluorescent sheeting (regulatory or warning), and install delineators, reflectors and/or object markers.
$ 1,048,700 $ 943,830 BCR State 70 H12-04-030 04-Napa-1a 4 Napa 3 4 Napa County MTC Sixteen (16) signalized intersections.

Provide one protected left-turn phase, install one pedestrian countdown signal head, and modify signal phasing for fourteen intersections to implement a leading pedestrian interval (LPI). $ 424,000 $ 381,600 BCR State 71 H12-04-031 04-Napa-2 4 Napa 3 4 Napa County MTC Non-signalized intersection: California Boulevard and Pueblo Avenue. Install upgraded stop signs and intersection pavement markings. $ 51,100 $ 45,990 BCR State 72 H12-04-032 04-Napa County-1 4 Napa County 3 4 Napa County MTC 24 sections spread along Howell Mountain Rd (5), White Cottage Rd (2), Oakville Cross Rd (6), Silverado Trail (1), Deer Park Rd (1), Oak Knoll Ave (6), and Larkmead Ln (3).

Upgrade guardrails and end treatments. $ 1,111,100 $ 999,990 SA-Guardrail Federal 73 H12-04-033 04-Oakland-1 4 Oakland 9 18, 14 Alameda County MTC 4 intersections in Oakland neighborhoods: MLK Jr. Way & W Grand Ave; Orange St & Perkins St; Park Blvd & Leimert Blvd; and Fruitvale Ave & International Blvd.

Add a protected left-turn phase, add intersection mast-arms, install raised median/pedestrian refuge islands, and
install/upgrade pedestrian crossings.
$ 2,043,800 $ 1,839,420 BCR Federal 74 H12-04-034 04-Oakland-2a 4 Oakland 7 18 Alameda County MTC 13 non-signalized intersections at arterial and collector streets throughout Oakland.

Install rectangular rapid flashing beacons (RRFBs),
install/upgrade pedestrian crossings at uncontrolled locations, and install raised medians/refuge islands.
$ 1,220,400 $ 1,098,360 BCR State 75 H12-04-035 04-Orinda-01 4 Orinda 7 16 Contra Costa
County MTC
Five (5) stop-controlled intersections: Moraga Way and Orchard Rd; Moraga Way and Stein Way; Crestview Dr. and Richard Court and Valley View Dr; Miner Rd and Poppy Lane; and Lost Valley Dr and Valley View Dr and Don Gabriel Way.

Install flashing beacons at stop sign and flashing beacons as advance warning. $ 130,500 $ 101,250 BCR State 76 H12-04-036 04-Orinda-02 4 Orinda 7 16 Contra Costa
County MTC Sections of Camino Pablo; Brookwood Rd; Crestview Dr; Lost Valley Dr, Miner Rd; and Orinda Wy. Install speed warning signs, chevron signs, and rumble strips. $ 174,000 $ 135,000 BCR State 77 H12-04-037 04-Orinda-03 4 Orinda 7 16 Contra Costa
County MTC
Brookwood Rd from Moraga Wy to Spring Ct; Lost Valley Dr from Don Gabriel Wy; Orinda Wy from El Toyonal to Santa Maria Wy; and Valley View Dr from Crestview Dr to Don Gabriel Wy.

Install pedestrian crossing with enhanced safety features and rectangular rapid flashing beacons (RRFBs). $ 505,000 $ 391,680 BCR State 78 H12-04-038 04-Orinda-04 4 Orinda 7 16 Contra Costa
County MTC All publiclly maintained streets within the City of Orinda, excluding those within the State right-of-way.

Assess and document all signs and pavement markers within the City of Orinda, excluding the limits within the State right-of-way. $ 611,900 $ 474,750 BCR State 79 H12-04-039 04-Petaluma-1 4 Petaluma 2 12 Sonoma County MTC 35 signalized intersections throughout the City of Petaluma.

Replace signal heads and install retroreflective borders to backplates, add mast arms and signal heads at intersections, and update signal timing to include leading pedestrian intervals (LPI).
$ 1,237,400 $ 1,113,660 BCR State 80 H12-04-040 04-Petaluma-2 4 Petaluma 2 12 Sonoma County MTC Various locations along Sonoma Mountain Parkway and Ely Road North.

Install rectangular rapid flashing beacons (RRFBs) and
pedestrian refuge islands. $ 387,800 $ 349,020 SA-PedCrossing State 2 of 4 December 18, 2024

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No. Unique
Project ID Original Application ID Caltrans District Agency Name State Senate District(s) State Assembly District(s) County MPO Location of Work Description of Work Project Cost HSIP Funds Application Category*
Funding Type
(State/Federal)
Project List for Highway Safety Improvement Program (HSIP) Cycle 12 (Sort by Caltrans District and Agency Name)
* Application Category: BCR = Benefit-Cost Ratio; SA-PedCrossing = Set-aside for Pedestrian Crossing Enhancements; SA-Guardrail = Set-aside for Guardrail Upgrade; SA-Edgelines = Set-aside for Installing Edgelines; SA-Bike Safety = Set-aside for Bike Safety Improvement. 81 H12-04-041 04-Pittsburg-1 4 Pittsburg 7 11 Contra Costa County MTC Arterial Roadway of Harbor Street from Buchanan Road to East 3rd Street.

Improve signal hardware (cabinets, signal heads, signal pole, loops, backplate, controllers, backup battery systems, and camera), install light roadway segment improvements, and upgrade pedestrian crossing with enhanced safety features. $ 2,612,700 $ 2,246,922 BCR Federal 82 H12-04-042 04-San Bruno-1 4 San Bruno 13 21 San Mateo County MTC Three unsignalized intersections along the San Bruno Avenue West corridor, between El Camino Real and Seventh Avenue.

Install rectangular rapid flashing beacons (RRFBs) at two intersections; install crosswalk striping/signage improvements at two intersections.
$ 349,100 $ 314,190 SA-PedCrossing State 83 H12-04-043 04-San Francisco-1 4 San Francisco 11 17, 19 San Francisco County MTC Various locations.

Install new and replace existing signs (e.g., No Turn on Red, Speed Limit near schools, “Slow—School Xing”, and Yield/Ped Signs) to feature advanced high-visibility fluorescent sheeting. $ 4,412,400 $ 3,971,160 BCR Federal 84 H12-04-044 04-San Jose-1 4 San Jose 10, 15 24, 25, 26, 28 Santa Clara County MTC 52 signalized intersections along the corridors of Capitol Ave, First Street, Curtner, Camden Ave, Branham Ln, Barack Obama Bl, Moorpark Ave, Park Ave, McLaughlin Ave, Quimby Rd, and Tully Rd.

Upgrade 8 inch diameter traffic signal heads to 12 inch heads, apply retroreflective borders on traffic signal backplates, and install accessible pedestrian signal hardware.
$ 566,300 $ 509,670 BCR State 85 H12-04-045 04-San Leandro-1 4 San Leandro 9 18 Alameda County MTC (1) Manor Blvd/Crosby St, (2) Manor Blvd/Thoits St, (3) Dutton Ave/Arbor Dr, (4) Farnsworth St/Devonshire Ave, (5) 150th Ave/Lark St, (6) E. 14th St/Lorraine Dr, and (7) Farnsworth St/Chapel Ave.

Install rectangular rapid flashing beacons (RRFBs), pedestrian hybrid beacons, and crosswalk enhancements. $ 2,038,400 $ 1,834,560 BCR Federal 86 H12-04-046 04-San Mateo County-1 4 San Mateo County 11, 13 19, 21, 23 San Mateo County MTC Various locations. Construct 11 guardrails and 22 end treatments. $ 1,077,500 $ 969,750 SA-Guardrail Federal 87 H12-04-047 04-San Mateo County-2 4 San Mateo County 11, 13 19, 21, 23 San Mateo County MTC Various locations. Construct edgeline for 16.5 miles of roadway. $ 389,800 $ 350,000 SA-Edgeline State 88 H12-04-048 04-San Rafael-1 4 San Rafael 2 12 Marin County MTC The Lincoln Avenue corridor between Second Street and Paloma Avenue, including eight (8) intersections.

Install protected left turn lane striping and signal phases, add intersection safety improvements with traffic signal upgrades, intersection lighting, rectangular rapid flashing beacons (RRFBs), and pedestrian crossing upgrades.
$ 2,839,900 $ 2,555,910 BCR Federal 89 H12-04-049 04-Sebastopol-1 4 Sebastopol 2 12 Sonoma County MTC Intersection of Covert Lane and Zimpher Drive.

Install pedestrian-activated circular LED rapid flashing beacons, perimeter lighted pedestrian crossing signs, pedestrian pushbuttons, curb extensions, ADA ramps and refuge island, and $ 388,400 $ 349,560 SA-PedCrossing State 90 H12-04-050 04-Solano County-1 4 Solano County 3 11 Solano County MTC Various unsignalized intersections throughout the County.

Install additional signs or upgrade existing signs (intersection warning/regulatory signs, flashing beacons, and other advance warning signals).
$ 525,500 $ 472,950 BCR State 91 H12-04-051 04-Solano County-2 4 Solano County 3 11 Solano County MTC Multiple Rural Roads: 1) Pleasants Valley Rd 2) Suisun Valley Rd 3) Mankas Corner Rd 4) Putah Creek Rd 2 segments 5) Rockville Rd 6) Lopes Rd 7) Sievers Rd 8) Meridian Rd 9) Midway Rd 10) Pedrick Rd 2 segments 11) Cantelow Rd 12) and Other Roads.

Install/upgrade regulatory and warning signs with fluorescent sheeting, install chevron signs on curves, and install delineators, reflectors and/or object markers.
$ 1,313,600 $ 1,182,240 BCR Federal 92 H12-04-052 04-Solano County-3 4 Solano County 3 11 Solano County MTC Multiple rural road corridors: (1) Lopes Road, (2) Mankas Corner Road, and (3) Pleasants Valley Road and (4) other roads.Install guardrails at horizontal curves and spot locations. $ 580,600 $ 522,540 BCR State 93 H12-04-053 04-Solano County-4 4 Solano County 3 11 Solano County MTC Various roadway segments. Install lighting and dynamic/variable speed warning signs. $ 947,800 $ 853,020 BCR Federal 94 H12-04-054 04-Solano County-5 4 Solano County 3 11 Solano County MTC Tremont Road from Sparling Lane to Old Davis Road. Widen existing graded dirt shoulders, pave and stripe bike lanes. $ 1,499,200 $ 349,934 SA-BikeSafety State 95 H12-04-055 04-Suisun City-01 4 Suisun City 3 11 Solano County MTC Non-signalized intersection on Pintail Drive at Crane Drive; Suisun City Fire Station, 621 Pintail Drive, between Cackling Drive and East Wigeon Way.

Install rectangular rapid flashing beacons (RRFBs), curb extensions, ADA ramps, warning signs and high visibility crosswalk; Replace and upgrade outdated emergency warning devices and install new advance warning beacons.
$ 388,800 $ 349,920 SA-PedCrossing State 96 H12-04-056 04-Vacaville-1 4 Vacaville 3 11 Solano County MTC Orchard Ave from Walnut Ave to Peach Tree Ave, the
intersections of Christine Dr and Oak Hollow Ave, Brown St and Bennett Hill Dr, Markham Ave and Alpine St, and Markham Ave and Meadows Dr.

Install pedestrian crossing enhancements such as radar
feedback signs and rectangular rapid flashing beacons (RRFBs). $ 388,400 $ 349,560 SA-PedCrossing State 97 H12-04-057 04-Vallejo-1 4 Vallejo 3 11 Solano County MTC Major collector streets including Admiral Callaghan Lane, Ascot Parkway, Benicia Road, Borges Lane, Camino Alto, Corcoran Avenue, Florida Street, Glen Cove Parkway, Nebraska Street, and Whitney Avenue.

Install edgelines. $ 270,500 $ 243,450 SA-Edgeline State 98 H12-04-058 04-Walnut Creek-1 4 Walnut Creek 7 16 Contra Costa County MTC Signalized intersections along Ygnacio Valley Road at the Walnut Boulevard, Via Monte Drive, Wimbledon Road, and Wiget Lane. Add protected-left-turn phasing. $ 2,134,400 $ 1,920,960 BCR Federal 3 of 4 December 18, 2024

Page 696 of 1056 ends

No. Unique
Project ID Original Application ID Caltrans District Agency Name State Senate District(s) State Assembly District(s) County MPO Location of Work Description of Work Project Cost HSIP Funds Application Category*
Funding Type
(State/Federal)
Project List for Highway Safety Improvement Program (HSIP) Cycle 12 (Sort by Caltrans District and Agency Name)
* Application Category: BCR = Benefit-Cost Ratio; SA-PedCrossing = Set-aside for Pedestrian Crossing Enhancements; SA-Guardrail = Set-aside for Guardrail Upgrade; SA-Edgelines = Set-aside for Installing Edgelines; SA-Bike Safety = Set-aside for Bike Safety Improvement. 99 H12-04-059 04-Windsor-1 4 Windsor 2 2 Sonoma County MTC Three locations: Arata Lane at Old Redwood Highway; Old Redwood Highway at U.S. 101 underpass; and Old Redwood
Highway and Pool Creek.

Replace damaged guardrails. $ 217,900 $ 196,110 SA-Guardrail State TOTAL 352,552,400$ 299,551,885$
4 of 4 December 18, 2024

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CONSENT CALENDAR 8.N.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Stephanie Sifuentes, Human Resources Director
SUBJECT: ADOPT A RESOLUTION REVISING THE UNREPRESENTED EXECUTIVE

MANAGEMENT EMPLOYEE COMPENSATION, LEAVE, AND BENEFITS TO ADD P.O.S.T. CERTIFICATE PAYS FOR THE DEPUTY POLICE CHIEF AND POLICE CHIEF

RECOMMENDATION
Adopt a resolution revising the Unrepresented Executive Management Employee Compensation, Leave, and Benefits to add a provision for Deputy Police Chiefs to earn an additional 5% if they obtain their P.O.S.T.

Management Certification, and for Police Chiefs to earn an additional 5% if they obtain their P.O.S.T.

Executive Development Certification, effective May 31, 2025.

REASONS FOR RECOMMENDATION
Adding a provision in the Unrepresented Resolution for Deputy Police Chiefs to earn an additional 5% if they obtain their P.O.S.T. Management Certification, and for Police Chiefs to earn an additional 5% if they obtain their P.O.S.T. Executive Development Certification will assist in making those two sworn executive positions more competitive internally as well as incentivizing these classifications to obtain these advanced certifications which will help them to be more successful in their roles and provide the best service to the community.

BACKGROUND AND DISCUSSION
In 2020, the City created a new classification of Deputy Police Chief. Prior to that, the structure for sworn staff in the Vallejo Police Department consisted of Police Officer through Police Captain (all VPOA members), with the Police Chief being the only sworn member of the Vallejo Police Department who was not a member of the VPOA. The Deputy Police Chief classification was created to add an additional layer of unrepresented support for the Chief.

At the time the Deputy Police Chief classification was created, the salary was set to be as much above the Captain (VPOA) and below the Chief (Unrepresented) as possible without having to increase the Police Chief salary. Typically, when going from a classification that is not exempt from overtime, to a classification that is exempt from overtime, best practice is to try to have around 15% wage gap between the two classifications.

Effective the first pay period following the July 2025 increases for both VPOA and the Unrepresented group, there will be roughly 9% difference between the Captains and the Deputy Police Chief.

Since Captains are VPOA members, they receive the same provisions and increases that VPOA bargains for.

Deputy Police Chief and Police Chief are part of the Unrepresented Executive Management group. In addition to their base pay and cost of living adjustments, VPOA has bargained for additional pays (e.g., special pay or “add pays”) such as:
a. P.O.S.T. Intermediate Certification – 3%
b. P.O.S.T. Advanced Certification – 5%
c. Motorcycle Assignment Pay (assignment) – 2.5%
d. SWAT (assignment) – 1%
e. Master Officer Pay 1 (MOP1) – 5%

Page 698 of 1056 ends

Date: May 27, 2025
Subject: ADOPT A RESOLUTION REVISING THE UNREPRESENTED EXECUTIVE

MANAGEMENT EMPLOYEE COMPENSATION, LEAVE, AND BENEFITS TO ADD P.O.S.T. CERTIFICATE PAYS FOR THE DEPUTY POLICE CHIEF AND POLICE CHIEF

Page 2 ends

f. Master Officer Pay 2 (MOP2) – 10%
g. Management Incentive Pay (MIP) – (for Captains only. This is supposed to offset their inability to work as much overtime as other members within VPOA because Captains are exempt from overtime. They receive an additional 120 hours x base rate of pay per fiscal year. For example, if a Captain is making $105.8691/hour, they would get that amount x 120 hours = $12,704.29 on top of their base pay, add pays, and any overtime per year)
h. Bilingual Pay – 1%
i. *Overtime – (*for Captains, this would only be for assignments at Six Flags)

There are no such additional or special pay provisions in the Unrepresented Resolution. This means that there is a potential for Captains to make the top range of their base pay, plus potentially 18.5% in special pays, plus management incentive pay of $12,704/year, plus any overtime. This creates the potential for our police Captains to make more than the Deputy Police Chief, possibly even more than the Police Chief.

From a classification and compensation best practice, when looking at what compensable items to consider regarding salaries and any potential wage gaps, we typically look at things that are specific to the job, not a person. Things that are specific to the job are things that are required for every incumbent in the classification.

For example, in this scenario, the Captains are required to obtain their P.O.S.T. Advanced Certification. Since it is a constant (e.g., all incumbents are required to have this certification), when looking at the difference in pay between the Captain and the next level of Deputy Chief, we would account for the base rate of pay plus the additional 5% for the P.O.S.T. Advanced Certificate. Things that are specific to a person are things that are dependent upon each individual’s circumstances, so they are variable in nature (e.g., bilingual pay, specialty assignment pay, MOP, etc.). These are not things we would typically factor into our analysis for any potential wage gaps, because again, they vary by the individual.

Nevertheless, we find ourselves in a situation wherein (1) our wage gap between Captains and Deputy Chief is not as much as we would typically like to see according to best practice, (2) our Police Captains have additional opportunities to increase their take-home pay, and (3) our Deputy Chief and Chief do not have opportunities to increase their take-home pay. This can lead to situations where our Captains make more than the executive team and potentially dissuades them from wanting to promote because it could end up as a pay cut for some of them.

There are two ways we can consider resolving this:

1. Increase the Deputy Police Chief salary. However, this would likely necessitate increasing the Police Chief salary as well. The Police Chief salary is already within market for our comparable agencies; Or,

2. Look at ways to increase the amount of money someone is earning without increasing their pay. The highest P.O.S.T. Certification tied to a special pay bargained by VPOA for their members is a P.O.S.T.

Advanced Certification. In this particular situation, an ideal way to do that is by picking up where VPOA Captains are leaving off with P.O.S.T. Advanced Certifications (5% add pay). The P.O.S.T.

Management Certificate would be the next step for the Deputy Police Chief. The P.O.S.T. Executive Development Certificate would be the next step for the Police Chief. Currently, our Deputy Police Chief and Police Chief are not required to obtain the P.O.S.T. Management or P.O.S.T. Executive Development Certifications, nor are there any provisions in the Unrepresented Resolution to be able to pay them for obtaining them. In addition to assisting us in being able to close that gap between the VPOA Captains and sworn executive staff without increasing salaries, these certifications are beneficial to the Deputy Chief and Chief's success in these roles and to their ability to provide the best possible

Page 699 of 1056 ends

Date: May 27, 2025
Subject: ADOPT A RESOLUTION REVISING THE UNREPRESENTED EXECUTIVE

MANAGEMENT EMPLOYEE COMPENSATION, LEAVE, AND BENEFITS TO ADD P.O.S.T. CERTIFICATE PAYS FOR THE DEPUTY POLICE CHIEF AND POLICE CHIEF

Page 3 ends

service to our community. Incumbents would not receive these additional pays unless they obtain the certifications. This is modeled after something similar at a neighboring jurisdiction.

Staff's recommendation is to adopt a resolution revising the Unrepresented Executive Management Employee Compensation, Leave, and Benefits to add a provision for Deputy Police Chiefs to earn an additional 5% if they obtain their P.O.S.T. Management Certification, and for Police Chiefs to earn an additional 5% if they obtain their P.O.S.T. Executive Development Certification.

FISCAL IMPACT
The fiscal impact will be dependent upon incumbents in the Deputy Police Chief and Police Chief positions obtaining these advanced certifications. Any fiscal impact for the remainder of FY 24-25 will be absorbed by salary savings. Assuming top step of the salary range for each classification, the 5% COLAs for the Unrepresented Group in July and assuming the Deputy Police Chief and Police Chief obtain their respective certifications at the beginning of the fiscal year, the fiscal impact for FY 25-26 would be $13,156 for each Deputy Chief and $15,474 for the Police Chief. Future fiscal years will be budgeted accordingly.

ATTACHMENTS

1. Unrepresented Resolution_25.05.27 Draft showing redline changes for reference

2. Unrepresented Resolution_25.05.27 CAO Stamp for adoption

CONTACT
Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]

Page 700 of 1056 ends

RESOLUTION NO. 24-____ N.C.

A REVISED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

REVISING THE UNREPRESENTED EXECUTIVE MANAGEMENT EMPLOYEE

COMPENSATION, LEAVE, AND BENEFITS (UNREPRESENTED EMPLOYEES

SALARY SCHEDULE AND MANAGEMENT COMPENSATION PLAN)
WHEREAS, on February 14, 2023, the City Council adopted Resolution 23-017 revising the Management Compensation Plan and Salary Schedule for the Unrepresented Executive Management Employees; and
WHEREAS, it is necessary to update that resolution;
NOW THEREFORE BE IT RESOLVED by the Council of the City of Vallejo as follows:

Section I Intent.

This Resolution is adopted in order to set forth certain compensation, leave, and benefits for the unrepresented executive management employees, as defined below, for the City of Vallejo.

Section II Citation of Resolution.

The provision of this Resolution shall be known and may be cited as the Unrepresented Executive Management Employees Compensation Plan Resolution and Schedule for the City of Vallejo.

Section III Superseding Resolutions.

This Resolution supersedes Resolution Nos. 09-317 N.C., 17-126, 18-111, 22-028, and 23-017.

This Resolution may be superseded in whole or in part by other resolutions adopted by the Council of the City of Vallejo. Each such resolution shall be effective on the first day of the City pay period next succeeding its adoption, unless such resolution provides otherwise. Any provision of this Resolution superseded by resolution of the City Council shall be deemed repealed upon effective date of the superseding resolution.

Section IV Classes of Employment.

The provisions of this Resolution shall apply to the following classifications:

1. ASSISTANT CITY ATTORNEY I - EXEMPT 00004 UNREP EXEMPT

2. ASSISTANT CITY ATTORNEY II - EXEMPT 00003 UNREP EXEMPT

3. ASSISTANT CITY MANAGER 00010 UNREP EXEMPT

4. ASSISTANT FINANCE DIRECTOR - E 00131 UNREP EXEMPT

5. ASSISTANT HUMAN RESOURCES DIRECTOR 06010 UNREP EXEMPT

6. ASSISTANT TO THE CITY MANAGER 00011 UNREP EXEMPT

Page 701 of 1056 ends

7. ASSISTANT PUBLIC WORKS DIRECTOR –

CITY ENGINEER
00150 UNREP EXEMPT

8. ASSISTANT PUBLIC WORKS DIRECTOR –

MAINTENANCE
00170 UNREP EXEMPT

9. CHIEF ASSISTANT CITY ATTORNEY 00005 UNREP EXEMPT

10. CHIEF INNOVATION OFFICER 06020 UNREP EXEMPT

11. CITY CLERK - E 00102 UNREP EXEMPT

12. COMMUNICATIONS/PUBLIC INFORMATION

OFFICER
06030 UNREP EXEMPT

13. COMMUNITY DEVELOPMENT DIRECTOR 00070 UNREP EXEMPT

14. COMMUNITY ENGAGEMENT MANAGER 06093 UNREP EXEMPT

15. DEPUTY FINANCE DIRECTOR 00129 UNREP EXEMPT

16. DEPUTY FIRE CHIEF - UNREPRESENTED 00041 UNREP EXEMPT

17. DEPUTY POLICE CHIEF 06050 UNREP EXEMPT

18. ECONOMIC DEVELOPMENT DIRECTOR UNREP EXEMPT

19. EMPLOYEE AND LABOR RELATIONS

OFFICER
06060 UNREP EXEMPT

20. EXECUTIVE ASSISTANT TO THE CITY

MANAGER - E
00092 UNREP EXEMPT

21. EXECUTIVE ASSISTANT TO THE MAYOR - E 00091 UNREP EXEMPT

22. FINANCE DIRECTOR 00050 UNREP EXEMPT

23. FIRE CHIEF 00040 UNREP EXEMPT

24. HOUSING DIRECTOR UNREP EXEMPT

25. HUMAN RESOURCES DIRECTOR 00080 UNREP EXEMPT

26. HUMAN RESOURCES OPERATIONS

MANAGER
00085 UNREP EXEMPT

27. HUMAN RESOURCES PROGRAM MANAGER
- E
00141 UNREP EXEMPT

28. INFORMATION AND TECHNOLOGY

DIRECTOR
00090 UNREP EXEMPT

29. LAW OFFICE SUPERVISOR 00216 UNREP EXEMPT

30. PLANNING AND DEVELOPMENT SERVICES

DIRECTOR
00071 UNREP EXEMPT

31. POLICE CHIEF 00030 UNREP EXEMPT

32. PUBLIC WORKS DIRECTOR 00020 UNREP EXEMPT

33. RISK MANAGER AND SAFETY OFFICER 00142 UNREP EXEMPT

34. SPECIAL ADVISOR TO THE CITY MANAGER 06040 UNREP EXEMPT

35. WATER OPERATIONS MANAGER 00104 UNREP EXEMPT

36. WATER UTILITIES DIRECTOR 00022 UNREP EXEMPT
Section V At-Will Employment.

Page 702 of 1056 ends

3 regarding continued employment, nor any right to appeal termination of such employment or any disciplinary action. As employees in the above classifications are unrepresented, the City retains the sole discretion to modify any employment benefits at any time with or without notice. Nothing in this Resolution is intended to change the at-will and unrepresented status of the above-listed classifications.

B. It is understood and agreed that the City possesses the sole right and authority to operate and direct the employees of the City and its various departments in all aspects, including but not limited to:

1. The right to determine its mission, policies, and to set forth all standards of service offered to the public;

2. To plan, direct, control and determine the operations or services to be conducted by employees of the City;

3. To change working conditions as deemed appropriate by the City;

4. To determine the methods, means, number of personnel needed to carry out the mission of the City or the mission of any department;

5. To direct the working forces;

6. To hire, promote, and assign or to transfer employees within the City or a department;

7. To lay-off, relieve employees due to lack of work or funds or for other reasons determined appropriate by the City;

8. To make, publish, and enforce rules and regulations;

9. To introduce new or improved methods, equipment, or facilities;

10. To contract out for goods and/or services.

Section VI Salaries and Other Pays.

A. Wages. Effective the first full pay period following City Council adoption, wages for employees covered by resolution 23-017, shall increase by five percent (5.0%).

B. Effective the first full pay period following July 1, 2025, wages for employees covered by this resolution shall increase by five percent (5%).

C. Other Pay. Employees who are assigned by the City Manager or their designee to assume the entirety of the duties of a position of a higher classification and have been assigned and worked one full day or more shall be paid at the first step of the higher classification or 5%, whichever is higher.

D. Police Officer Standards and Training (P.O.S.T.) Certificate Pay. A five percent (5%) educational incentive pay shall be paid for obtaining the P.O.S.T.

Management Certificate or the P.O.S.T. Executive Development Certificate. These amounts shall not be compounded.

Section VII Retirement.

A. Classic Non-Safety Members. For those employees subject to this Resolution who were hired before January 1, 2013, or deemed by CalPERS to be “classic” or

Page 703 of 1056 ends

“legacy” members of the CalPERS system, the City shall continue to participate in the State of California Public Employees Retirement System (CalPERS).

Currently, these employees covered by this Resolution are covered by the 2.7% at 55 retirement formula. Pursuant to Cal. Government Code section 20516 (Employee Sharing of Cost of Additional Benefit) the member contribution rate for all bargaining unit members who qualify as “classic” or “legacy” under the PEPRA shall be 9%, or the contribution rate as set forth in Government Code section 20516, as may be amended.

B. New or “PEPRA” Non-Safety Members. For those employees subject to this resolution who were hired after January 1, 2013, or are “new” 1 to the CalPERS retirement system, the City shall provide the California Public Employee Retirement System Local Miscellaneous 2% at 62. In this and all other relevant respects, the City will comply with Cal. Government Code section 7522 et seq., including but not limited to the employee cost-share, the cap on pension benefits, and the three year average for calculating final compensation. “New” or “PEPRA” members shall pay a member contribution rate equal to 50% of the normal cost for their retirement benefit, as determined by PERS.

C. Classic or Legacy Safety Employees. For those Public Safety Police employees subject to this resolution who were hired prior to January 1, 2013, or are deemed by CalPERS to be “classic” or “legacy” members, the City shall provide the California Public Employee Retirement System Safety 3% at 50. Classic or Legacy Public Safety Police members shall pay a member contribution rate of 9%. For those Public Safety Fire employees subject to this resolution who were hired by the City of Vallejo into the PERS Safety Fire membership prior to December 28, 2012 were, the City shall provide the 3% at 50 formula for the City of Vallejo Safety Fire Classic tier 1. Pursuant to Cal. Government Code section 20516 (Employee Sharing of Cost of Additional Benefit) the member contribution rate for all bargaining unit members who qualify as “classic” or “legacy” in the Safety Fire Classic tier 1 under the PEPRA shall be 13.4%. For those Public Safety Fire employees subject to this resolution who were hired on or after December 28, 2012 and before January 1, 2013 or are deemed by CalPERS to be “classic” member and new to the City of Vallejo plan, the City shall provide the Fire Safety Classic tier 2 plan with a 2% at 50 formula. Classic or Legacy Public Safety Fire tier 2 members shall pay a member contribution rate of 9%.

D. “New” or “PEPRA” Safety Members. For those Public Safety employees subject to this resolution who were hired after January 1, 2013, and who are deemed by CalPERS NOT to be “classic” or “legacy” members, AB340 will apply imposing a

2.7% @ 57 pension formula. “New” or “PEPRA” members shall pay a member contribution rate equal to 50% of the normal cost for their retirement benefit, as determined by PERS
E. With respect to retirement compensation and all other relevant respects, the City will comply with Cal. Government Code section 7522 et seq., including but not 1 “New” is defined by CalPERS as 1) never having been a member of CalPERS, OR 2) having been out of the system for six months or more. The City shall look to CalPERS in interpreting its own regulations and definitions with regard to retirement benefits.

Page 704 of 1056 ends

5 limited to the employee cost-share, the cap on pension benefits, and the three year average for calculating final compensation.

F. Employee Retirement contribution amounts shall be deducted from the employee's paycheck pursuant to this Resolution.

G. Social Security. Non-safety employees covered by this Resolution are covered by the Social Security Act. This benefit is in addition to the CalPERS Retirement Plan.

The City and employee each pay the required amount required under the Social Security Act.

H. Deferred Plans.

1. 457 Plan. Employees covered by this Resolution may voluntarily participate in such plan.

2. 401(A) Plan. Employees covered by this resolution who elect to participate in the 457 plan are eligible for a City contribution to the 401(A) plan in an amount up to the equivalent of 1% of salary.

3. IRS 125 Plan. Employees covered by this Resolution may voluntarily participate in such plan.

4. PARS Plan. Employees covered by this Resolution and who were full-time employees on or after July 1, 2004 and hired before December 31, 2012, may voluntarily participate in such plan.

Section VIII Holidays.

A. Declared Holidays. Employees covered by this Resolution shall observe the following twelve (12) holidays each fiscal year.:

B. When a holiday falls on a Saturday, the preceding Friday shall be deemed a holiday.

When the holiday falls on a Sunday, the following Monday shall be deemed a holiday. When an employee is required to work on a holiday, and with the consent of the Department Head and/or City Manager as applicable, the employee may select another day in lieu of the holiday.

Section IX Work Schedule.

Independence Day July 4
Labor Day First Monday in September
Indigenous Peoples' Day Second Monday in October
Veterans Day November 11
Thanksgiving Day Fourth Thursday in November
Day After Thanksgiving Fourth Friday in November
Christmas Day December 25
New Year's Day January 1
Martin Luther King, Jr. Day Third Monday in January
Washington's Birthday Third Monday in February
Memorial Day Last Monday in May
Juneteenth June 19

Page 705 of 1056 ends

A. Employees covered by this Resolution are authorized to work a 9-80 schedule when workload permits and as approved by the Department Head and/or City Manager, as applicable.

Section X Annual Leave.

A. Effective January 1, 2010, employees covered by this Resolution shall accumulate vacation leave in accordance with the following schedule:

Pay Periods Completed Accrued Annual Leave
1 PP –78 PP 80 hours
79 PP –234 PP 120 hours
235 PP – 390 PP 160 hours
391 PP + 200 hours
B. Employees shall begin to accrue vacation leave from the first day of employment and shall be eligible to use vacation from the point at which it is accrued.

C. Limitation on Accumulation. Current employees shall be eligible to accumulate annual leave up to that which can be accumulated in four (4) years. For employees hired on or after January 1, 2010, employees shall be eligible to accumulate annual leave up to that which can be accumulated in three (3) years. No employee shall accrue annual leave beyond the maximum allowed.

D. Separation from Service. An employee who is laid off, resigns, retires or is otherwise separated from service of the City shall receive vacation pay for all of their accrued vacation upon separation from employment. The amount of payment for all unused vacation shall be calculated based on the employee's base hourly rate of pay in effect on the employee's last day of employment.

Section XI Administrative Leave
A. Effective January 1, 2019 employees covered by this Resolution shall receive 80 hours of administrative leave per calendar year. This leave must be used within the payroll calendar year, or be forfeited. There is no cash value to the leave.

B. For employees that are hired during the year, the amount of leave they receive will be pro-rated based upon the number of pay periods remaining in the payroll calendar year.

C. For employees that leave the City during the year, the amount of leave to which they are entitled will be adjusted according to the number of pay periods they worked in the payroll calendar year. If they have used more hours, the adjustment will be made as a part of their vacation payout.

Section XII Sick Leave.

A. Employees covered by this Resolution shall accumulate sick leave at the rate of 12 hours per month. Employees begin accruing sick leave benefits on their first day of

Page 706 of 1056 ends

7 employment and shall be eligible to use sick leave from the point of accrual.

B. All unrepresented employees who have used five days or less of sick leave shall be allowed to convert 25% of their unused sick leave to annual leave. For purposes of this resolution, unused sick leave shall be that sick leave earned during the fiscal year and not used by the employee during that fiscal year.

C. An employee may use up to ½ of their annual sick leave accruals or five days whichever is greater for the care of a family member or “designated person.” For purposes of this section, family member is defined to include a child (including a biological child, adopted child, foster child, stepchild, legal ward, or child to whom the employee stands in loco parentis), a parent (including a biological parent, adoptive parent, foster parent, stepparent, or legal guardian of the employee or employee’s spouse or registered domestic partner, or person who stood in loco parentis when the employee was a minor child), a spouse, a registered domestic partner, a grandparent, a grandchild, or a sibling. The term “designated person” refers to an individual related by blood or whose association with the employee is equivalent to a family relationship. An employee who is a victim of domestic violence, sexual assault or stalking may also use sick leave to seek aid, treatment, or related assistance.

D. Retirement from Service. Employees who retire from City service with Pre-2009 Leave may cash-out up to 50% of that leave balance. The remainder may be used to purchase PERS service credit. The amount of payment for Pre-2009 Leave shall be calculated based on the employee's base hourly rate of pay in effect on the employee's last day of employment. Any new sick leave hours or hours accrued after the adoption of Resolution 22-028 shall have no cash value and cannot be cashed-out upon retirement. Sick leave hours accrued after the adoption of Resolution 22-028 may be used to purchase PERS service credit.

E. Bereavement Leave. Employees may use sick leave for the purpose of bereavement up to a maximum of five (5) working days per bereavement. For purposes of this section, family member is defined to include a child (including a biological child, adopted child, foster child, stepchild, legal ward, or child to whom the employee stands in loco parentis), a parent (including a biological parent, adoptive parent, foster parent, stepparent, or legal guardian of the employee or employee’s spouse or registered domestic partner, or person who stood in loco parentis when the employee was a minor child), a spouse, a registered domestic partner, a grandparent, a grandchild, or a sibling, provided:
a. The employee notified the City of the purpose of their absence prior to the first day of such absence (except in cases where such notice cannot be provided in advance);
b. The employee, when requested, furnishes proof satisfactory to the City of the death, and their relationship to the deceased.
c. Employees may ask their department heads for additional time off work beyond the five (5) days. If approved, such time off shall either be deducted from the employee's annual leave balance, if available, or it shall be approved as leave

Page 707 of 1056 ends

without pay, at the discretion of the employee.

Section XIII Health Benefits and Other Insurance.

A. Group Health Insurance. Effective February 1, 2010, the City shall cap its Public Employees Medical and Hospital Care Act ("PEMHCA") contribution toward medical premiums for employees and eligible dependents at $300.00.

B. The City shall provide the difference between $300.00 and up to maximum of eighty (80%) of the Kaiser Region 1 rate at each level of coverage, i.e., employee only, employee plus one, or employee plus two or more to each employee through an IRS section 125 ("cafeteria") plan payment. ·If an employee selects a plan with a greater premium, the employee shall be responsible for the difference between the selected plan and the maximum City contribution. For example, if the Kaiser family rate is $1000.00/month and an employee with family coverage chooses a plan costing $1500.00/month, the City will pay $800.00 (80% of the Kaiser premium) and the employee will pay $800.00 (the difference between the selected plan and the City's maximum contribution) each month.

C. Retiree Health Insurance. The City shall continue to participate in the retiree-annuitant portion of the PEMHCA provided for in Government Code section 22750 et seq. Retirees and current employees who retire from Vallejo and qualify under the PEMHCA shall continue to receive the same PEMHCA contribution as active employees ($300.00/month effective February 1, 2010). If a retiree-annuitant and/or eligible dependent is enrolled in both Part A (Hospital) and Part B (Medical) of Medicare, the retiree-annuitant shall participate in the Medicare supplementary program as provided for in Government Code sections 22831, 22844, and 22859.

D. Medical Insurance Flex. Employees shall be eligible to receive up to $400.00/month in lieu of medical insurance premium contributions paid for by the City. In order to be eligible for this payment, the employee must decline coverage under the City's plan and prove to the City's satisfaction that they have medical coverage.

E. Dental. Effective January 1, 2019, or as soon as possible thereafter, the City contribution toward dental care premiums shall be 100% of the amount of the total premium.

F. Vision. Effective January 1, 2010, or as soon as possible thereafter, the City contribution toward dental care premiums shall be 100% of the amount of the total premium.

G. Life Insurance. Effective October 1, 2017, or as soon as possible thereafter, the City shall provide for coverage of each employee with Life/Accidental Death & Disability Insurance, at a coverage level of 2 times the employee’s base salary, up to a maximum of $250,000. Additionally, the City shall provide for coverage of each employee, except public safety employees with Long Term Disability insurance, with a benefit of 60% up to a maximum monthly benefit of $10,000.

H. Employee Assistance Program. The City shall continue to provide an Employee Assistance Program and pay the full cost of this coverage.

Page 708 of 1056 ends

9 Section XIV Miscellaneous Provisions.

A. Reimbursement for Mileage. Employees covered by this Resolution shall be reimbursed for all business miles driven at the rate set by the Internal Revenue Service.

B. Uniform Replacement. The City shall replace dress uniforms for the Fire Chief, Deputy Fire Chief, Police Chief, and Deputy Police Chief once every two (2) years.

The City shall replace daily uniforms for the Fire Chief, Deputy Fire Chief, Police Chief, and Deputy Police Chief as needed. The Fire Chief, Deputy Fire Chief, Police Chief, and Deputy Police Chief are responsible for maintaining uniforms in good and clean repair.

Section XV. Effective Date.

Unless otherwise stated herein, all provisions of this Resolution will be effective September 21, 2024.

Section XVI. Previous Resolutions.

All previous resolutions and parts of previous resolutions in conflict herewith are hereby repealed and replaced by this Resolution.

Section XVII. Distribution.

The City Clerk shall certify to the adoption of this Resolution and provide for the appropriate distribution thereof.

Adopted by the City Council of the City of Vallejo at a regular meeting held on September 10, 2024, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:
_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Page 709 of 1056 ends

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 24-____ N.C.

A REVISED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO

REVISING THE UNREPRESENTED EXECUTIVE MANAGEMENT EMPLOYEE

COMPENSATION, LEAVE, AND BENEFITS (UNREPRESENTED EMPLOYEES

Section I Intent.

This Resolution is adopted in order to set forth certain compensation, leave, and benefits for the unrepresented executive management employees, as defined below, for the City of Vallejo.

Section II Citation of Resolution.

The provision of this Resolution shall be known and may be cited as the Unrepresented Executive Management Employees Compensation Plan Resolution and Schedule for the City of Vallejo.

Section III Superseding Resolutions.

This Resolution supersedes Resolution Nos. 09-317 N.C., 17-126, 18-111, 22-028, and 23-017.

Section IV Classes of Employment.

The provisions of this Resolution shall apply to the following classifications:

1. ASSISTANT CITY ATTORNEY I - EXEMPT 00004 UNREP EXEMPT

Page 710 of 1056 ends

2. ASSISTANT CITY ATTORNEY II - EXEMPT 00003 UNREP EXEMPT

3. ASSISTANT CITY MANAGER 00010 UNREP EXEMPT

4. ASSISTANT FINANCE DIRECTOR - E 00131 UNREP EXEMPT

5. ASSISTANT HUMAN RESOURCES DIRECTOR 06010 UNREP EXEMPT

6. ASSISTANT TO THE CITY MANAGER 00011 UNREP EXEMPT

7. ASSISTANT PUBLIC WORKS DIRECTOR –

CITY ENGINEER
00150 UNREP EXEMPT

8. ASSISTANT PUBLIC WORKS DIRECTOR –

MAINTENANCE
00170 UNREP EXEMPT

9. CHIEF ASSISTANT CITY ATTORNEY 00005 UNREP EXEMPT

10. CHIEF INNOVATION OFFICER 06020 UNREP EXEMPT

11. CITY CLERK - E 00102 UNREP EXEMPT

12. COMMUNICATIONS/PUBLIC INFORMATION

OFFICER
06030 UNREP EXEMPT

13. COMMUNITY DEVELOPMENT DIRECTOR 00070 UNREP EXEMPT

14. COMMUNITY ENGAGEMENT MANAGER 06093 UNREP EXEMPT

15. DEPUTY FINANCE DIRECTOR 00129 UNREP EXEMPT

16. DEPUTY FIRE CHIEF - UNREPRESENTED 00041 UNREP EXEMPT

17. DEPUTY POLICE CHIEF 06050 UNREP EXEMPT

18. ECONOMIC DEVELOPMENT DIRECTOR UNREP EXEMPT

19. EMPLOYEE AND LABOR RELATIONS

OFFICER
06060 UNREP EXEMPT

20. EXECUTIVE ASSISTANT TO THE CITY

MANAGER - E
00092 UNREP EXEMPT

21. EXECUTIVE ASSISTANT TO THE MAYOR - E 00091 UNREP EXEMPT

22. FINANCE DIRECTOR 00050 UNREP EXEMPT

23. FIRE CHIEF 00040 UNREP EXEMPT

24. HOUSING DIRECTOR UNREP EXEMPT

25. HUMAN RESOURCES DIRECTOR 00080 UNREP EXEMPT

26. HUMAN RESOURCES OPERATIONS

MANAGER
00085 UNREP EXEMPT

27. HUMAN RESOURCES PROGRAM MANAGER
- E
00141 UNREP EXEMPT

28. INFORMATION AND TECHNOLOGY

DIRECTOR
00090 UNREP EXEMPT

29. LAW OFFICE SUPERVISOR 00216 UNREP EXEMPT

30. PLANNING AND DEVELOPMENT SERVICES

DIRECTOR
00071 UNREP EXEMPT

31. POLICE CHIEF 00030 UNREP EXEMPT

32. PUBLIC WORKS DIRECTOR 00020 UNREP EXEMPT

33. RISK MANAGER AND SAFETY OFFICER 00142 UNREP EXEMPT

34. SPECIAL ADVISOR TO THE CITY MANAGER 06040 UNREP EXEMPT

35. WATER OPERATIONS MANAGER 00104 UNREP EXEMPT

36. WATER UTILITIES DIRECTOR 00022 UNREP EXEMPT

Page 711 of 1056 ends

3 Section V At-Will Employment.

A. The classifications set forth in Section IV are unrepresented and at-will and may be terminated at any time for any lawful reason with or without notice. At-will employees acquire no property interests in their positions and have no guarantees regarding continued employment, nor any right to appeal termination of such employment or any disciplinary action. As employees in the above classifications are unrepresented, the City retains the sole discretion to modify any employment benefits at any time with or without notice. Nothing in this Resolution is intended to change the at-will and unrepresented status of the above-listed classifications.

1. The right to determine its mission, policies, and to set forth all standards of service offered to the public;

2. To plan, direct, control and determine the operations or services to be conducted by employees of the City;

3. To change working conditions as deemed appropriate by the City;

4. To determine the methods, means, number of personnel needed to carry out the mission of the City or the mission of any department;

5. To direct the working forces;

6. To hire, promote, and assign or to transfer employees within the City or a department;

7. To lay-off, relieve employees due to lack of work or funds or for other reasons determined appropriate by the City;

8. To make, publish, and enforce rules and regulations;

9. To introduce new or improved methods, equipment, or facilities;

10. To contract out for goods and/or services.

Section VI Salaries and Other Pays.

A. Wages. Effective the first full pay period following City Council adoption, wages for employees covered by resolution 23-017, shall increase by five percent (5.0%).

B. Effective the first full pay period following July 1, 2025, wages for employees covered by this resolution shall increase by five percent (5%).

D. Police Officer Standards and Training (P.O.S.T.) Certificate Pay. A five percent (5%) educational incentive pay shall be paid for obtaining the P.O.S.T.

Management Certificate or the P.O.S.T. Executive Development Certificate. These

Page 712 of 1056 ends

amounts shall not be compounded.

Section VII Retirement.

A. Classic Non-Safety Members. For those employees subject to this Resolution who were hired before January 1, 2013, or deemed by CalPERS to be “classic” or “legacy” members of the CalPERS system, the City shall continue to participate in the State of California Public Employees Retirement System (CalPERS).

D. “New” or “PEPRA” Safety Members. For those Public Safety employees subject to this resolution who were hired after January 1, 2013, and who are deemed by 1 “New” is defined by CalPERS as 1) never having been a member of CalPERS, OR 2) having been out of the system for six months or more. The City shall look to CalPERS in interpreting its own regulations and definitions with regard to retirement benefits.

Page 713 of 1056 ends

5 CalPERS NOT to be “classic” or “legacy” members, AB340 will apply imposing a

2.7% @ 57 pension formula. “New” or “PEPRA” members shall pay a member contribution rate equal to 50% of the normal cost for their retirement benefit, as determined by PERS
E. With respect to retirement compensation and all other relevant respects, the City will comply with Cal. Government Code section 7522 et seq., including but not limited to the employee cost-share, the cap on pension benefits, and the three year average for calculating final compensation.

F. Employee Retirement contribution amounts shall be deducted from the employee's paycheck pursuant to this Resolution.

G. Social Security. Non-safety employees covered by this Resolution are covered by the Social Security Act. This benefit is in addition to the CalPERS Retirement Plan.

The City and employee each pay the required amount required under the Social Security Act.

H. Deferred Plans.

1. 457 Plan. Employees covered by this Resolution may voluntarily participate in such plan.

3. IRS 125 Plan. Employees covered by this Resolution may voluntarily participate in such plan.

4. PARS Plan. Employees covered by this Resolution and who were full-time employees on or after July 1, 2004 and hired before December 31, 2012, may voluntarily participate in such plan.

Section VIII Holidays.

A. Declared Holidays. Employees covered by this Resolution shall observe the following twelve (12) holidays each fiscal year.:

B. When a holiday falls on a Saturday, the preceding Friday shall be deemed a holiday.

Page 714 of 1056 ends

Section IX Work Schedule.

A. Employees covered by this Resolution are authorized to work a 9-80 schedule when workload permits and as approved by the Department Head and/or City Manager, as applicable.

Section X Annual Leave.

A. Effective January 1, 2010, employees covered by this Resolution shall accumulate vacation leave in accordance with the following schedule:

B. For employees that are hired during the year, the amount of leave they receive will be pro-rated based upon the number of pay periods remaining in the payroll calendar year.

Page 715 of 1056 ends

7 will be made as a part of their vacation payout.

Section XII Sick Leave.

A. Employees covered by this Resolution shall accumulate sick leave at the rate of 12 hours per month. Employees begin accruing sick leave benefits on their first day of employment and shall be eligible to use sick leave from the point of accrual.

Page 716 of 1056 ends

b. The employee, when requested, furnishes proof satisfactory to the City of the death, and their relationship to the deceased.
c. Employees may ask their department heads for additional time off work beyond the five (5) days. If approved, such time off shall either be deducted from the employee's annual leave balance, if available, or it shall be approved as leave without pay, at the discretion of the employee.

Section XIII Health Benefits and Other Insurance.

E. Dental. Effective January 1, 2019, or as soon as possible thereafter, the City contribution toward dental care premiums shall be 100% of the amount of the total premium.

F. Vision. Effective January 1, 2010, or as soon as possible thereafter, the City contribution toward dental care premiums shall be 100% of the amount of the total premium.

Page 717 of 1056 ends

9 to a maximum of $250,000. Additionally, the City shall provide for coverage of each employee, except public safety employees with Long Term Disability insurance, with a benefit of 60% up to a maximum monthly benefit of $10,000.

H. Employee Assistance Program. The City shall continue to provide an Employee Assistance Program and pay the full cost of this coverage.

Section XIV Miscellaneous Provisions.

A. Reimbursement for Mileage. Employees covered by this Resolution shall be reimbursed for all business miles driven at the rate set by the Internal Revenue Service.

B. Uniform Replacement. The City shall replace dress uniforms for the Fire Chief, Deputy Fire Chief, Police Chief, and Deputy Police Chief once every two (2) years.

Section XV. Effective Date.

Unless otherwise stated herein, all provisions of this Resolution will be effective September 21, 2024.

Section XVI. Previous Resolutions.

All previous resolutions and parts of previous resolutions in conflict herewith are hereby repealed and replaced by this Resolution.

Section XVII. Distribution.

The City Clerk shall certify to the adoption of this Resolution and provide for the appropriate distribution thereof.

Adopted by the City Council of the City of Vallejo at a regular meeting held on September 10, 2024, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________
ROBERT H. MCCONNELL, MAYOR
ATTEST:

Page 718 of 1056 ends

_________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Page 719 of 1056 ends

CONSENT CALENDAR 8.O.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 MARINA FUND AND STATE LANDS FUND BUDGETS BY REALLOCATING $260,000 OF THE STATE LANDS BUDGET IN PROJECT PWC112: ROOF REPAIRS/REPLACEMENT TO THE MARINA FUND (STEP 2 OF 2)

RECOMMENDATION
Adopt a Resolution amending the fiscal year 2024-25 Marina Fund and State Lands Fund budgets by reallocating $260,000 of the State Lands budget in Project PWC112: Roof Repairs/Replacement to the Marina Fund (Step 2 of 2).

REASONS FOR RECOMMENDATION
A budget amendment is necessary to ensure that the Marina Fund has adequate resources to cover essential expenditures for the remainder of the fiscal year.

BACKGROUND AND DISCUSSION
The Vallejo Municipal Marina, one of the largest marinas in the San Francisco Bay Area, has served the community since its opening in 1965. It consists of two distinct basins: the North Basin and the South Basin.

The North Basin features the original wooden docks built in 1965 and houses both the fuel dock and guest dock. In contrast, the South Basin was added in 1994 and is constructed with a more modern concrete docking system.

On May 25, 2021, the Vallejo City Council authorized the City Manager to enter into a five-year agreement with Founders 3 Real Estate Services (F3) to manage the Marina. Under this agreement, F3 oversees the Marina’s daily operations, including tenant and visitor relations, marketing, maintenance, and financial transactions such as accounts payable and receivable.

Originally intended to be self-sustaining, the Marina Fund relies primarily on user fees and other revenue- generating activities. However, ongoing silt buildup and the lack of regular dredging have significantly impacted berth availability and, as a direct result, rental income. Additionally, while accounts receivables are tracking just below original forecasts for the fiscal year, the rate at which these receivables are being received by the City has slowed. As a result, there is a shortfall in cash flow impacting available liquidity. To ensure the Marina can meet essential operating expenses through the end of the fiscal year, a budget amendment is required.

In Fiscal Year 2023-24, $600,000 from the State Lands Fund (Fund 134) was allocated to Project PWC112:

Roof Repairs/Replacement for the repair of the roof at 23 Harbor Way, a City-owned property currently leased to Zio Fraedo’s. Recent bids for the roof project came in under budget, allowing for the reallocation of excess funds. State Lands budget (Fund 134) in the amount of $260,000 will be transferred from Project PWC112 to the Marina Fund (Fund 415) to help offset the shortfall. Using State Lands funds to cover Marina operating expenses is an appropriate and authorized use of those resources.

Page 720 of 1056 ends

Date: May 27, 2025
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 MARINA FUND AND STATE LANDS FUND BUDGETS BY REALLOCATING $260,000 OF THE STATE LANDS BUDGET IN PROJECT PWC112: ROOF REPAIRS/REPLACEMENT TO THE MARINA FUND (STEP 2 OF 2)

Page 2 ends

This is step 2 of the two-step budget amendment process. The Notice of Intent (step 1) was provided on May 13, 2025.

Without consistent and adequate dredging, the Marina will continue to struggle to achieve financial self- sufficiency. Securing funding for a comprehensive dredging project remains critical to reversing revenue losses and restoring long-term sustainability.

FISCAL IMPACT
State Lands budget in the amount of $260,000 will be transferred from Project PWC112:Roof Repairs/Replacement to the Marina Fund (Fund 415) to cover cashflow shortfall.

FUND EXPENDITURE TRANSFER OUT TRANSFER IN
State Lands (Fund 134)
Project PWC112:Roof
Repairs/Replacement
(Fund 134)
($260,000) $260,000
Marina Fund (Fund 415)
Transfer In from State
Lands
$260,000

ATTACHMENTS

1. Resolution - Marina Fund and State Lands Budget Amendment 5.27.25_CAO Stamp

CONTACT
Oscar Alcantar, Interim Public Works Director
[email protected]

Page 721 of 1056 ends

RESOLUTION NO. 25- _____ N.C.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2024-25 MARINA FUND AND STATE LANDS FUND BUDGETS BY REALLOCATING $260,000 OF THE STATE LANDS BUDGET IN PROJECT PWC112:ROOF REPAIRS/REPLACEMENT TO THE MARINA FUND (STEP 2 OF 2)
WHEREAS, the Vallejo Municipal Marina (Marina), one of the largest marinas in the San Francisco Bay Area, has served the community since its opening in 1965; and WHEREAS, the Marina Fund was originally intended to be self-sustaining through user fees and other revenue-generating activities; and
WHEREAS, ongoing silt buildup and the lack of regular dredging have significantly reduced berth availability, leading to a direct decline in rental income and overall revenue to the Marina Fund; and
WHEREAS, additionally, while accounts receivables are tracking just below original forecasts for the fiscal year, the rate at which these receivables are being received by the City has slowed resulting in a shortfall in cash flow; and
WHEREAS, to ensure the Marina can meet essential operating expenses through the end of the fiscal year, a budget amendment is required to address the cash flow shortfall; and WHEREAS, $600,000 from the State Lands Fund (Fund 134) was previously allocated to Project PWC112: Roof Repairs/Replacement for a roof repair/replacement project at 23 Harbor Way, and recent project bids have come in under budget, making $260,000 in excess funds available for reallocation to the Marina Fund (Fund 415); and WHEREAS, the transfer of $260,000 from the State Lands Fund to the Marina Fund is an appropriate and authorized use of those resources; and
WHEREAS, City Charter Section 703 permits budget amendments by the City Council upon one week’s written notice of intention to do so; and
WHEREAS, this action represents the second step in the required two-step budget amendment process, following the Notice of Intent provided on May 13, 2025.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Vallejo does hereby approve the amendment of the fiscal year 2024-25 Marina Fund and State Lands Fund budgets to reallocate $260,000 of State Lands budget from Project PWC112: Roof Repairs/Replacement to the Marina Fund as follows:

Page 722 of 1056 ends

FUND Expenditures Transfer Out Transfer In
State Lands (Fund 134)
Project PWC112:Roof
Repairs/Replacement (Fund 134) ($260,000) $260,000 Marina Fund (Fund 415)
Transfer In from State Lands $260,000
Adopted by the City Council of the City of Vallejo at a regular meeting held on May 27, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________

ROBERT MCCONNELL, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Page 723 of 1056 ends

CONSENT CALENDAR 8.P.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024–2025 BUDGET IN THE AMOUNT OF $310,000 OF OPIOID LITIGATION FUND REVENUES TO PROVIDE CONTINUED SUPPORT TO THE IHART PROGRAM (STEP 2 OF 2)

RECOMMENDATION
Adopt a resolution amending the Fiscal Year 2024-2025 Budget in the amount of $310,000 in Opioid Litigation Fund Revenues to provide continued support of the IHART Program; (Step 2 of 2)

REASONS FOR RECOMMENDATION
Public Safety and Addressing Housing/Unhoused are two of the City of Vallejo’s priority areas. Providing additional funding to support and extend the operations of the IHART program supports efforts of increasing public safety, diverts population away from the judicial system by providing alternatives of care and service, and supports vulnerable communities such as the unhoused.

BACKGROUND AND DISCUSSION
The State of California joined national lawsuits against manufacturers, distributors, and other entities responsible for aiding the opioid epidemic and anticipates receiving funds from several opioid judgments.

Monies from settlements and bankruptcies are provided to states, cities, and counties through different Fund Accounts pursuant to the relevant National Opioid Settlement Agreements, National Mallinckrodt Bankruptcy Plan, and Endo Public Opioid Trust Agreement. California elected to distribute the majority of Mallinckrodt and Endo funds to participating cities and counties for opioid remediation activities at the local level.

The use of those opioid litigation funds is highly restricted and funds must be used for opioid remediation purposes (attached). Additionally, the State of California requires that at least 50% of opioid funding be used toward "High Impact Abatement Activities (HIAA)":

High Impact Abatement Activities (HIAA)
No. Activity
1 Provision of matching funds of operating costs of substance use disorder (SUD) facilities within the Behavioral Health Continuum Infrastructure Program (BHCIP) 2 Creating new or expanded SUD treatment infrastructure 3 Addressing the needs of communities of color and vulnerable populations (including sheltered and unsheltered homeless populations) that are disproportionately impacted by SUD 4 Diversion of people with SUD from the justice system into treatment, including by providing training and resources to first and early responders (sworn and non-sworn) and implementing best practices for outreach, diversion and deflection, employability, restorative justice, and harm reduction
5 Interventions to prevent drug addiction in vulnerable youth 6 The purchase of naloxone for local entities including for distribution efforts to expand access to naloxone for opioid overdose reversals

Page 724 of 1056 ends

Date: May 27, 2025
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024–2025 BUDGET IN THE AMOUNT OF $310,000 OF OPIOID LITIGATION FUND REVENUES TO PROVIDE CONTINUED SUPPORT TO THE IHART PROGRAM (STEP 2 OF 2)

Page 2 ends

The City of Vallejo to date has received $1,293,818.94 from the opioid settlements and bankruptcy. The City receives annual allocations of funding based on the specific settlement agreements with the drug manufacturing companies and distributing companies. It is currently anticipated that these annual allocations over the next several years will be roughly $200,000-300,000 per fiscal year. Funding is distributed to the State, counties and cities as lawsuits settle, so it is anticipated that the City of Vallejo will receive future funding, however the total amount is not yet known. Staff will return to Council as future funding is received to recommend appropriation to appropriate projects.

Staff are requesting that $310,000 of the funds currently received by the City be used to support the continuation of the Integrated Health and Resource Team (IHART) program.

IHART Request: $310,000
As part of the City's continued outreach to aid our most vulnerable populations, the IHART program provides trauma-informed mobile crisis response and linkages and hand-offs to additional services, including substance abuse disorder providers. Therefore, the City's IHART program fulfills HIAA items #3 and #4 through their work with disadvantaged groups, including those experiencing homelessness, and by responding to crisis calls and diverting individuals toward treatment services.

The $310,000 in Opioid Funding would fund the current IHART contract through the end of Fiscal Year 2024- 25, and would supplement the grant funds received by VPD for the IHART program.

FISCAL IMPACT
This item will Amend the Fiscal Year 2024-2025 Budget to transfer the amount of $310,000 of unrealized revenues from the Opioid Litigation Funds, and encumber those funds for IHART program expenditures.

ATTACHMENTS

1. Resolution Opioid Funds for IHART - CAO Stamp

CONTACT
Jason Ackley, Assistant to the City Manager
[email protected]

Page 725 of 1056 ends

RESOLUTION NO. 25- ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2024-25 BUDGET TO ACCEPT AND APPROPRIATE $310,000 OF

UNREALIZED OPIOID LITIGATION FUND REVENUE TO FUND THE IHART PROGRAM WHEREAS, The State of California joined national lawsuits against manufacturers, distributors, and other entities responsible for aiding the opioid epidemic and anticipates receiving funds from several opioid judgments; and
WHEREAS, The City of Vallejo to date has received $1,293,818.94 from the opioid settlements and bankruptcy; and
WHEREAS, diversion of people with Substance Abuse Disorders (SUD) from the justice system into treatment, and addressing the needs of communities of color and vulnerable populations (including sheltered and unsheltered homeless populations) that are disproportionately impacted by SUD is a valid and suggested use of the funding; and WHEREAS, Staff are requesting that $310,000 of the funds currently received by the City be used to support the continuation of the Integrated Health and Resource Team (IHART) program; and
WHEREAS, per Vallejo City Charter Section 703, amending the budget requires public notice prior to any action taken. The notice of intention to amend the budget (step 1) was provided by the Council at its regular meeting held on May 10, 2025.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby amends the fiscal year 2024-25 Budget to appropriate $310,000 of Opioid Litigation Funds for use in support of the IHART Program.

Adopted by the City Council of the City of Vallejo at a regular meeting held on May 27, 2025, with the following vote:

AYES:

NOES:

ABSENT:
____________________________________

ANDREA SORCE, MAYOR

Page 726 of 1056 ends

ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Page 727 of 1056 ends

ACTION ITEM 8.Q.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE REALLOCATION OF $397,250 OF CALVIP

GRANT FUNDING TO CENTER FOR URBAN EXCELLENCE TO EXPAND PROJECT H.O.P.E.; APPROVING A MEMORANDUM OF AGREEMENT WITH CENTER FOR URBAN EXCELLENCE FOR AN AMOUNT NOT TO EXCEED $397,250 FOR SERVICES THROUGH JUNE 30, 2026; AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE SAME

RECOMMENDATION
Adopt a resolution authorizing:

1. Reallocation of $397,250 of CalVIP Grant Funding to Center for Urban Excellence to Expand Project H.O.P.E., and

2. A Memorandum of Agreement with Center for Urban Excellence for an amount not to exceed $397,250 for services through June 30, 2026, and

3. Authorize the City Manager to execute the agreement.

REASONS FOR RECOMMENDATION
The City of Vallejo’s Project H.O.P.E. (Harm-focused Outreach, Prevention and Education) is a comprehensive violence reduction framework designed to address gun and gang violence and community- police relations. Centered on youth and young adults, Project H.O.P.E. establishes comprehensive, community-based, and equitable access to justice, services, and career opportunities through place-based programming designed to prevent, interrupt, and mitigate violence.

Center for Urban Excellence (“CUE”) is a local nonprofit public benefit corporation that provides various services throughout the community. CUE’s Hospital-based Violence Intervention Program, led by Chief of Public Health & Safety, Dionne Carter, MPH, M.Div., D.Min(c), meets victims of gun violence at their hospital bedsides to offer trauma-informed support focused on healing and safety, and to discourage retaliation. CUE’s Hospital-based Violence Intervention Program expands the reach of Project H.O.P.E., will provide valuable services to at-risk youth and young adults in the community, and is appropriate for CalVIP Grant funding.

BACKGROUND AND DISCUSSION
In 2022, the City of Vallejo received $1,541,292 from the Board of State and Community Corrections’ California Violence Intervention and Prevention to expand Project H.O.P.E. (the “CalVIP Grant”). The CalVIP Grant requires (1) a local match of 100% (cash or in-kind), and (2) 50% of grant funds be passed-through to community-based organizations. The CalVIP Grant expires on June 30, 2026.

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Date: May 27, 2025
Subject: ADOPT A RESOLUTION AUTHORIZING THE REALLOCATION OF $397,250 OF

CALVIP GRANT FUNDING TO CENTER FOR URBAN EXCELLENCE TO EXPAND PROJECT H.O.P.E.; APPROVING A MEMORANDUM OF AGREEMENT WITH CENTER FOR URBAN EXCELLENCE FOR AN AMOUNT NOT TO EXCEED $397,250 FOR SERVICES THROUGH JUNE 30, 2026; AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE SAME

Page 2 ends

Support Services, Inc., and Watch Me Grow. The City also contracted with Solano Advocates for Victims of Violence (“SAVV”) to provide services for Project H.O.P.E. (City contract 23-PD224 and Resolution 22-162).

However, that relationship was terminated effective August 1, 2024, because SAVV had not provided any services for over a year after execution and SAVV discontinued communication with Vallejo Police Department staff except to cancel required meetings. Said termination required City staff to locate another suitable partner to expand Project H.O.P.E.

City staff believes CUE’s Hospital-based Violence Intervention Program is the ideal expansion of Project H.O.P.E. Dr. Dionne Carter – with whom the City has worked for several years in her role with Advanced Peace – serves as CUE’s Chief of Public Health and Safety. Dr. Carter spearheaded CUE’s Hospital-based Violence Intervention Program using her decades-long experience and extensive connections in the community. The Program is uniquely effective because it meets victims of gun violence at their hospital bedsides to offer trauma-informed support focused on healing, safety, and discouraging retaliation.

CUE’s Hospital-based Violence Intervention Program is based on the “Caught in the Crossfire” model in Oakland, California, yet tailored to the unique needs of Vallejo. The “Caught in the Crossfire” model has been replicated around the nation since 1991. The Program includes protocols for hospital staff to contact the CUE staff when admitting a violently injured youth or young adult so that initial contact can be established while the individual is still in the hospital (a time they are more inclined to engage in a program that will help him or her make a lifestyle change) and more open and willing to talk with someone about alternatives to healing other than retaliation. Starting by building trust with the individual at the hospital bedside and continuing for up to 6 months after discharge, the Program Coordinator, Intervention Specialists, and Outreach Specialists develop an ongoing plan for the individual experiencing gun violence injury to increase awareness of the personal risks involved with retaliation, to encourage changes away from risky behavior, and to sustain long-term positive behavioral change for health and safety.

Through a wrap-around service model aimed at breaking the cycle of violence upon re-entry into the community following hospitalization, referrals are made for safe housing, victims of crime compensation and services, legal advocacy, probation, school enrollment, GED preparation, job training, counseling (including anger management and post-traumatic street, gang intervention, treatment for substance abuse, and tattoo removal) – all provided within the context of a mentoring relationship. In addition, CUE staff attempt to build a relationship with the individual’s family members and friends to help them see the futility of additional violence and assist them with getting their social service needs met. After the individual is discharged, CUE Intervention Specialists continue to promote nonviolent lifestyles and assist in easing their transition back into the community through intensive personal and telephone follow-up contact.

The Program’s goals and objectives are centered on reducing risk factors for violence and increasing protective factors to reduce retaliation, re-injury, and criminal involvement, and promoting positive alternatives to violence among youth and young adults injured by violent assaults. Three key components that will enable this program’s success are: (1) close partnerships with public and private agencies offering a broad spectrum of concrete services, (2) CUE staff with extensive knowledge of urban communities and trained in trauma- informed care and case management, and (3) support for the individuals and his or her family members and friends.

FISCAL IMPACT

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Date: May 27, 2025
Subject: ADOPT A RESOLUTION AUTHORIZING THE REALLOCATION OF $397,250 OF

MANAGER TO EXECUTE THE SAME

Page 3 ends

On September 27, 2022, City Council accepted the CalVIP Grant and, among other things, allocated $442,175 to SAVV. City Council also authorized the City Manager to execute agreements with the community-based organizations (including SAVV) to which CalVIP Grant funding was allocated. (Resolution 22-162.)

October 11, 2022, City Council amended the City’s Fiscal Year 2022-2023 budget by adding the $1,541,292 CalVIP Grant revenue to the General Fund to expand Project H.O.P.E. (Resolution 22-173.)

As discussed above, the City terminated its contractual relationship with SAVV before SAVV provided any services relating to Project H.O.P.E. Accordingly, City staff respectfully requests that $397,250 of the $442,175 CalVIP Grant funds previously allocated to SAVV be reallocated to CUE as discussed herein.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (“CEQA”) because it is not a project that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 02 - Resolution - Center for Urban Excellence Agreement (GPD011) - $397,250 CAO Stamp

2. 03 - Center for Urban Excellence - Agreement (GPD011) - $397,250 - CAO Stamp

CONTACT
Jason Ta, Chief of Police
[email protected]

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CONSENT CALENDAR 8.H.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: JASON TA, Chief of Police
SUBJECT: AUTHORIZE: (1) REALLOCATION OF $397,250 OF CALVIP GRANT FUNDING TO CENTER FOR URBAN EXCELLENCE TO EXPAND PROJECT H.O.P.E., AND (2) THE

CITY MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT WITH CENTER FOR URBAN EXCELLENCE FOR AN AMOUNT NOT TO EXCEED $397,250 FOR SERVICES THROUGH JUNE 30, 2026

RECOMMENDATION
Authorize:

1. Reallocation of $397,250 of CalVIP Grant Funding to Center for Urban Excellence to Expand Project H.O.P.E., and

2. The City Manager to execute a Memorandum of Agreement with Center for Urban Excellence for an amount not to exceed $397,250 for services through June 30, 2026.

Centered on youth and young adults, Project H.O.P.E. establishes comprehensive, community-based, and equitable access to justice, services, and career opportunities through place-based programming designed to prevent, interrupt, and mitigate violence.

Project HOPE, which is funded by the CalVIP Grant and a separate federal grant, has been operating successfully in Vallejo. The City’s Project H.O.P.E. partners include Leaven Kids, Healthy Vallejo Community Support Services, Inc., and Watch Me Grow. The City also contracted with Solano Advocates for Victims of Violence (“SAVV”) to provide services for Project H.O.P.E. (City contract 23-PD224 and Resolution 22-162).

However, that relationship was terminated effective August 1, 2024, because SAVV had not provided any

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Date: May 27, 2025
SUBJECT: AUTHORIZE (1) REALLOCATION OF $397,250 OF CALVIP GRANT FUNDING TO CENTER FOR URBAN EXCELLENCE TO EXPAND PROJECT H.O.P.E., AND
(2) THE CITY MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT WITH CENTER FOR URBAN EXCELLENCE FOR AN AMOUNT NOT TO EXCEED $397,250 FOR SERVICES THROUGH JUNE 30, 2026

Page 2 ends

services for over a year after execution and SAVV would not communicate with Vallejo Police Department staff except to cancel required meetings. Said termination required City staff to locate another suitable partner to expand Project H.O.P.E.

Through a wraparound service model aimed at breaking the cycle of violence upon re-entry into the community following hospitalization, referrals are made for safe housing, victims of crime compensation and services, legal advocacy, probation, school enrollment, GED preparation, job training, counseling (including anger management and post-traumatic street, gang intervention, treatment for substance abuse, and tattoo removal) – all provided within the context of a mentoring relationship. In addition, CUE staff attempt to build a relationship with the individual’s family members and friends to help them see the futility of additional violence and assist them with getting their social service needs met. After the individual is discharged, CUE Intervention Specialists continue to promote nonviolent lifestyles and assist in easing their transition back into the community through intensive personal and telephone follow-up contact.

FISCAL IMPACT
On September 27, 2022, City Council accepted the CalVIP Grant and, among other things, allocated $442,175 to SAVV. City Council also authorized the City Manager to execute agreements with the community-based organizations (including SAVV) to which CalVIP Grant funding was allocated. (Resolution 22-162.)

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Page 3 ends

October 11, 2022, City Council amended the City’s Fiscal Year 2022-2023 budget by adding the $1,541,292 CalVIP Grant revenue to the General Fund to expand Project H.O.P.E. (Resolution 22-173.) As discussed above, the City terminated its contractual relationship with SAVV before SAVV provided any services relating to Project H.O.P.E. Accordingly, City staff respectfully requests that $397,250 of the $442,175 CalVIP Grant funds previously allocated to SAVV be reallocated to CUE as discussed herein.

ATTACHMENTS

1. Resolution

2. Memorandum of Agreement with Center for Urban Excellence

CONTACT
Jason Ta, Chief of Police
[email protected]

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Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING REALLOCATION OF $397,250 OF CALVIP GRANT FUNDING TO THE CENTER FOR URBAN EXCELLENCE TO EXPAND PROJECT H.O.P.E., APPROVING

A MEMORANDUM OF AGREEMENT WITH CENTER FOR URBAN EXCELLENCE IN AN AMOUNT NOT TO EXCEED $397,250 AND AUTHORIZING THE CITY MANAGER

TO EXECUTE THE SAME
WHEREAS, on September 27, 2022, via Resolution 22-162, City Council accepted a $1,541,292 grant from the Board of State and Community Corrections’ California Violence Intervention and Prevention Program to expand Vallejo’s Project H.O.P.E. (Harm-focused Outreach, Prevention, and Education and the “CalVIP Grant,” respectively);
WHEREAS, Resolution 22-162 also allocated $442,175 of the CalVIP Grant to community-based organization, Solano Advocates for Victims of Violence (“SAVV”); and WHEREAS, Resolution 22-162 also authorized the City Manager to execute an agreement with SAVV relating to Project H.O.P.E.; and
WHEREAS, in June 2023, the City and SAVV executed a Memorandum of Agreement for an amount not to exceed $442,175 that would be funded by the CalVIP Grant (City contract 23- PD224); and
WHEREAS, effective August 1, 2024, the City terminated the Memorandum of Agreement with SAVV because SAVV had not provided any services relating to Project H.O.P.E. for over a year and SAVV would not communicate with Vallejo Police Department staff except to cancel required meetings; and
WHEREAS, City staff believes Center for Urban Excellence’s Hospital-based Violence Intervention Program will be a great expansion of Project H.O.P.E.; and WHEREAS, City staff respectfully requests that $397,250 of the $442,175 CalVIP Grant funding previously allocated to SAVV be reallocated within the General Fund to Center for Urban Excellence.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby authorizes $397,250 of the $442,175 CalVIP Grant funds, previously allocated to SAVV, be reallocated within the General Fund to Center for Urban Excellence for its Hospital-based Violence Intervention Program; and
BE IT FURTHER RESOLVED that the City Council hereby approves the Memorandum of Agreement with Center for Urban Excellence in an amount not-to-exceed $397,250.00; and BE IT FUTHER RESOLVED that the City Manager is hereby authorized to the Memorandum of Agreement with Center for Urban Excellence.

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[SIGNATURES ON FOLLOWING PAGE]

Adopted by the City Council of the City of Vallejo at a regular meeting held on May 27, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

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Approved as to form:

By: for
Veronica Nebb, City Attorney

BSCC CALVIP PROGRAM

MEMORANDUM OF AGREEMENT BETWEEN

THE CITY OF VALLEJO AND CENTER FOR URBAN EXCELLENCE
This California Board of State and Community Corrections (“BSCC”) CalVIP Grant Program Memorandum of Agreement (“Agreement”) is made at Vallejo, California, dated for reference this _________ day of June, 2025, by and between the City of Vallejo, a California municipal corporation (“City”), and Center for Urban Excellence, a California nonprofit public benefit corporation (“CBO”), for CBO to provide a hospital-based violence intervention program.

City and CBO (individually “Party” and collectively “Parties”) hereby mutually agree as follows:

RECITALS
WHEREAS, City received funding from the BSCC CalVIP Grant Program (“CalVIP Grant”); and WHEREAS, City and CBO recognize the CalVIP Grant to be an excellent opportunity to work together to benefit Vallejo residents, address urgent public safety needs in the community, increase access to services, and reduce youth system-involvement and recidivism; and WHEREAS, City desires to engage CBO as a BSCC CalVIP sub awardee and will provide grant funds not to exceed $397,250 for the purpose of CBO accomplishing the scope of services described in Exhibit A. This Memorandum of Agreement (“MOA”) sets forth the respective roles and responsibilities of the Parties related to CalVIP Project H.O.P.E. (Harm-focused Outreach, Prevention, and Education hereinafter referred to as the “Project”). The Parties acknowledge that the unique circumstances of individual cases may give rise to issues not addressed by this MOA, which may necessitate further discussion and agreement.

A. Project Description

City shall reimburse CBO for all allowable costs and expenses incurred in providing the Project (also referred to as the “Scope of Services”), as set forth in Exhibit A of this MOA and incorporated herein by this reference. The Project, allowable costs, and expenses may be amended upon agreement of the Parties.

CBO shall follow all mandatory BSCC requirements and any other requirements set forth in local, state or federal law due to the interaction of CBO personnel, contractors, employees, volunteers, and/or subcontractors with minors. CBO, as a BSCC CalVIP sub-awardee, shall ensure all personnel who have contact with minors meet the requirements set forth in Exhibit D, which is attached hereto and incorporated herein by this reference. For purposes of Exhibit D, CBO shall also be known as the recipient.

B. Project and Agreement Term
The term of this Agreement is July 1, 2025 through June 30, 2026.

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C. Project Implementation

1. City hereby grants to CBO an amount not-to-exceed Three Hundred Ninety Seven Thousand Two Hundred Fity Dollars ($397,250) on condition that the CalVIP Grant funds be expended for the eligible costs and purposes of the Project as described in Exhibit A and pursuant to all other terms and conditions set forth herein. CBO is required to submit all required documentation – including quarterly progress reports – as required by the BSCC. CBO is solely responsible for fees associated therewith.

2. CBO shall complete the Project by June 30, 2026. Requests for project extensions must be in writing to the City no later than 90 days before June 30, 2026.

3. CBO certifies that the Project does and will continue to comply with all laws and regulations that apply to the Project including, but not limited to, legal requirements for and workers’ compensation and other employment-related laws.

4. CBO shall obtain City’s written approval for any change or deviation from the original Scope of Services set forth in Exhibit A, including changes to any of the deliverables or costs identified therein. Any modification to the Project or Scope of Services must also comply with all current laws and regulations and all other requirements of this MOA, and the Project must be completed with available funding from the CBO and funds provided under this Agreement.

Any request for changes or deviations to the Scope of Services shall be requested in writing to City. City shall review any request for changes or deviations presented therein and promptly notify CBO of City’s decision.

5. All actions and approvals required to be taken by City under this Agreement shall be approved by either the City Council, the City Manager or his/her designee.

6. CBO will conduct pre-program assessments and provide City with programmatic data throughout the term of this Agreement so City can evaluate Project successes and impacts.

7. City will collect crime and arrest data as needed to analyze crime rates and Project impacts throughout the term of this Agreement.

D. Project Costs, Requests for Payment, Advances

1. CBO agrees to use all CalVIP Grant funds provided by City, under the terms of this MOA, solely for the Project as described herein.

2. City will reimburse CBO with CalVIP Grant funds within 30 days after receipt of an invoice that describes the Project expenses to City’s reasonable satisfaction. Invoices shall be submitted monthly.

4. CalVIP Grant funds under this MOA must be expended before June 30, 2026.

5. Except as otherwise provided herein, CBO shall expend CalVIP Grant funds only in the manner described herein.

6. City will not pay for Project costs with any other grants or with any other City funds not set forth

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herein.

7. Regardless of any other provisions herein, City shall not provide payment to CBO in excess of the CBO’s actual CalVIP Project H.O.P.E. expenses. Furthermore, City shall not reimburse CBO for expenses that exceed the amount allocated to CBO.

8. CBO is liable for repayment of disallowed costs. Disallowed costs may be identified through audits, monitoring, or other means. CBO shall be afforded the opportunity to respond to any adverse findings that may lead to disallowed costs.

E. Payment Process and Documentation

1. All Requests for Payments (i.e., invoices) must be submitted using a completed Request for Payment Form attached as Exhibit B, which is incorporated herein by this reference. This form must be accompanied by 1) an itemized list of all expenditures according to the Project Budget Categories in Exhibit A, and 2) supporting documentation that clearly identifies the expenditure(s) in relation to said Project Budget Categories. Requests for Payment may not be submitted more often than monthly.

2. If the Request for Payment Form is incomplete, inadequate, or inaccurate, City may withhold all or a portion of the payment until all required information is received or corrected. Any penalties whatsoever imposed on CBO by a third party for any reason whatsoever are the responsibility of CBO and are not reimbursable under this Agreement.

F. Project Review and Documentation.

CBO shall submit progress reports as described in Exhibit C, which is incorporated herein by this reference.

G. Subrecipient Monitoring
CBO shall perform all monitoring and reporting requirements of CalVIP subrecipients, if any, in accordance with 2 CFR §200. Details regarding the subrecipient monitoring plan are set forth in Exhibit E, which is incorporated herein by this reference.

H. Project Termination

1. Prior to the completion of the Project, either Party may terminate this Agreement by providing the other Party with thirty (30) days’ written notice.

2. If City terminates this Agreement prior to the Project completion date stated in Section B, the CBO shall take all reasonable measures to prevent further costs to City hereunder. City shall be responsible for any reasonable and non-cancelable obligations incurred by CBO under this MOA prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement and only for authorized expenses.

I. Financial Records

1. CBO shall establish an official file for the Project. The file shall contain adequate documentation of all actions that are taken with respect to the Project.

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2. CBO shall keep separate and complete accounting records for receipt, deposit, and payment of all Project funds, including interest.

3. CBO agrees that adequate supporting documentation shall be maintained in sufficient detail to provide an audit trail that will permit tracing transactions from support documentation to the accounting records to the financial reports and billings.

4. CBO shall maintain books, records, documents, and other evidence sufficient to reflect properly the Agreement, receipt, and disposition of all Project funds, including non-City funds, interest earned, any matching funds by CBO, and the total cost of the Project. Time and effort reports shall also be required for consultants and contractors. Adequate supporting documentation shall be maintained by consultants and contractors in sufficient detail to provide an audit trail which will permit tracing transactions from the invoices to the financial statement, to the accounting records, and to the supporting documentation. All such records described in this section I shall be maintained for a period of not less than three (3) years.

5. CBO shall use applicable Generally Accepted Accounting Principles, unless otherwise agreed to by City.

J. Audit Requirements
City reserves the right to call for a program audit or a financial audit at any time during the term of this Agreement and for two years following termination of this Agreement. Within ten (10) working days of a request by City, CBO shall furnish, at its own expense, legible copies of all materials deemed pertinent to the request. At any time, City may disallow all or part of the cost of any activity or action which it determines to be out of compliance with the terms and conditions of this Agreement.

K. Assignment
Except as expressly provided by written agreement between the Parties, this Agreement is not assignable by CBO either in whole or in part.

L. No Agency Agreement
In carrying out this Agreement, CBO and its personnel, agents, employees, and volunteers shall be deemed to be acting in an independent capacity with respect to the City, and not as the officers, employees, or agents of City or the State of California.

M. Liability and Insurance

1. CBO shall defend, indemnify, and save harmless the City (including its inspectors, project managers, trustees, officers, elected officials, appointed officials, agents, members, employees, affiliates, consultants, subconsultants, volunteers and representatives), and each of them, of and from any and all claims, demands, suits, causes of action, damages, costs, expenses, attorneys' fees, losses, or liability, in law or in equity, of every kind and nature whatsoever arising out of, or in connection with CBO and/or CBO’s services and operations performed pursuant to this Agreement, including, but not limited to:

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A. Personal injury (including, but not limited to, bodily injury, emotional injury or distress, sickness, or disease) or death to persons, including, but not limited to, any employees or agents of CBO, City, or any subcontractor, or damage to property of anyone including the work itself (including loss of use thereof), caused or alleged to be caused in whole or in part by any negligent act or omission of CBO, City, or anyone directly or indirectly employed by them, or anyone for whose acts they may be liable;
B. Penalties threatened, sought, or imposed on account of the violation of any law, order, citation, rule, regulation, standard, ordinance, or statute, caused by the action or inaction of CBO;
C. Alleged infringement of any patent rights which may be brought arising out of CBO’s work;
D. Claims and liens for labor performed or materials used or furnished to be used on the job, including all incidental or consequential damages from such claims or liens; E. CBO’s failure to fulfill any of the covenants set forth in this Agreement; F. Failure of CBO to comply with the provisions of this Agreement relating to insurance; and,
G. Any violation or infraction by CBO of any law, order, citation, rule, regulation, standard, ordinance, or statute in any way relating to the occupational, health, or safety of employees.

The indemnities set forth in this section shall not be limited by the insurance requirements set forth in this Agreement.

CBO's indemnification of City will not include indemnification for claims that arise as the result of the active negligence of City, or the sole negligence or willful misconduct of City, its agents, servants, or independent contractors who are directly responsible to City, or for defects in design furnished by such persons.

The indemnification provisions set forth above shall survive the termination of this Agreement.

2. Insurance shall conform to the following requirements: CBO shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by CBO, its agents, representatives, employees, volunteers, or subcontractors. Such insurance shall not be construed to relieve CBO of any liability in excess of such coverage.

A. Minimum Scope of Insurance Coverage shall be at least as broad as:

1. Insurance Services Office form number GL 0002 (Ed. 1/73) covering Comprehensive General Liability and Insurance Services Office from number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage ("occurrence" form CG 0001).

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2. Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile Liability, code 1 "any auto" and endorsement CA 0025.

3. Workers' Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance.

B. Minimum Limits of Insurance
CBO shall maintain limits no less than:

1. General Liability: $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

3. Workers' Compensation and Employers Liability: Workers' compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

C. Deductibles and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and accepted by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects City, its officers, officials, elected officials, appointed officials, employees and volunteers; or CBO shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverage
i. City, its officers, officials, elected officials, appointed officials, employees, and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of CBO, including the insured's general supervision of CBO; products and completed operations of CBO, premises owned, occupied or used by CBO. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, elected officials, appointed officials, employees, or volunteers. ii. CBO's insurance coverage shall be primary insurance as respects City, its officers, officials, elected officials, appointed officials, employees, and volunteers. Any insurance or self- insurance maintained by City, its officers, officials, elected officials, appointed officials, employees, or volunteers shall be excess of CBO's insurance and shall not contribute with it.

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iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its officers, officials, elected officials, appointed officials, employees, or volunteers.
iv. CBO's coverage applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2. Workers' Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against City, its officers, officials, elected officials, appointed officials, employees and volunteers for losses arising from work performed by CBO for City.

3. All Coverage
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice has been given to City.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than A:VII.

F. Verification of Coverage
CBO shall furnish City with certificates of insurance and with original endorsements effecting coverage required by this section. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and accepted by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

G. Subcontractors
CBO shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CBO shall ensure that all subcontractors include City as additional insured.

N. Nondiscrimination
CBO shall not discriminate against any person on the basis of sex, race, color, ancestry, religious creed, national origin, physical disability, mental disability, medical condition, age, marital status, military status, sexual orientation, or gender selection in the performance of the services set forth in this Agreement.

O. Severability
If any provision of this MOA or the application thereof is held invalid, that invalidity shall not affect

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other provisions or applications of this MOA that can be given effect without the invalid provision or application, and to this end the provisions of this MOA are severable.

P. Waiver
No term or provision hereof will be considered waived by either Party, and no breach is excused or consented to by either Party, unless such waiver or consent is in writing and signed on behalf of the Party against whom the waiver is asserted. No express or implied consent by either Party to, waiver of, or failure of a Party to enforce its rights with respect to a breach by the other Party shall constitute consent to or, waiver of any subsequent or other breach by the other Party.

Q. Time of the Essence
Time is of the essence with respect to the Completion Date as set forth in Section B of this Agreement. With respect to all other dates set forth herein, CBO shall use its best efforts to accomplish the tasks by the specified dates.

R. Amendment
This Agreement may be amended by mutual agreement in writing between the Parties. Any request by CBO for amendments must be in writing stating the amendment request and reason for the request. CBO shall make requests in a timely manner and in no event less than sixty (60) days before the effective date of the proposed amendment.

S. Notices
All notices or instruments required to be given or delivered by law or this MOA shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

City: Administrative Manager
Vallejo Police Department
111 Amador Street
Vallejo, CA 94590
CBO: Reina M. Robinson
Center for Urban Excellence
151 Leonard Street
Vallejo, CA 94589
T. List of Exhibits
Exhibit A – Scope of Services
Exhibit B – Request for Payment Form
Exhibit C – Progress Report Form
Exhibit D – Determination of suitability required, in advance, for certain individuals who may interact with participating minors
Exhibit E - Subrecipient Monitoring Plan
U. Entire Agreement

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This Agreement, and the attached exhibits, constitute the entire agreement between the parties hereto relating to the Project and may not be modified except by an instrument in writing signed by the parties hereto.
[SIGNATURES ON FOLLOWING PAGE]

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IN WITNESS WHEREOF, the Parties have entered into this Agreement on the day and year first hereinabove appearing.

CENTER FOR URBAN EXCELLENCE, CITY OF VALLEJO,
a California nonprofit public benefit a California municipal corporation corporation
By:________________________
REINA M. ROBINSON
Executive Director
DATE: ____________________
_______________________
Vallejo Business License #
(City Seal)
By:____________________________

ANDREW MURRAY
City Manager
DATE:_________________________
ATTEST:_______________________
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
_____

JASON TA
Chief of Police
APPROVED AS TO FORM:

VERONICA A. F. NEBB
City Attorney
APPROVED AS TO INSURANCE:

ARMOND SARKIS
Risk Manager

EXHIBIT A

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SCOPE OF SERVICES & BUDGET
A. Program Description, Goals, and Objective
CBO’s Hospital-based Violence Intervention Program, led by Chief of Public Health & Safety, Dionne Carter, MPH, M.Div., D.Min(c), meets victims of gun violence at their hospital bedsides to offer trauma-informed support focused on healing and safety, and discouraging retaliation.

This evidence-based program is based on the “Caught in the Crossfire” program model in Oakland, California, which, since 1991, has been replicated around the nation. This model has been adapted to meet the unique needs of Vallejo. In this critical context, it is essential that protocols are developed for hospital staff to contact the program when admitting a violently injured youth or young adult so that initial contact can be established while the individual is still in the hospital (a time they are more inclined to engage in a program that will help him or her make a lifestyle change) and more open and willing to talk with someone about alternatives to healing other than retaliation. Starting by building trust with the individual at the hospital bedside and continuing for up to 6 months after discharge, the Program Coordinator, Intervention Specialists, and Outreach Specialists develop an ongoing plan for the individual experiencing gun violence injury to increase awareness of the personal risks involved with retaliation, to encourage changes away from risky behavior, and to sustain long-term positive behavioral change for health and safety.

Through a wraparound service model aimed at breaking the cycle of violence upon re-entry into the community following hospitalization, referrals are made for safe housing, victims of crime compensation and services, legal advocacy, probation, school enrollment, GED preparation, job training, counseling (including anger management and post-traumatic stress disorder, gang intervention, treatment for substance abuse, and tattoo removal) – all provided within the context of a mentoring relationship. In addition, CBO staff attempt to build a relationship with the individual’s family members and friends to help them see the futility of additional violence and assist them with getting their social service needs met. After the individual is discharged, CBO Intervention Specialists continue to promote nonviolent lifestyles and assist in easing their transition back into the community through intensive personal and telephone follow-up contact.

The program’s goals and objectives are centered on reducing risk factors for violence and increasing protective factors to reduce retaliation, re-injury, and criminal involvement, and promoting positive alternatives to violence among youth and young adults injured by violent assaults. Three key components that will enable this program’s success are: (1) close partnerships with public and private agencies offering a broad spectrum of concrete services, (2) CBO staff with extensive knowledge of urban communities and trained in trauma-informed care and case management, and (3) support for the individuals and his or her family members and friends.

B. Program Budget

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CBO’s total allocated budget is $397,250, as further detailed below.

Category Approved
Budget
Program Director $118,125
Program Coordinator $69,062
Intervention Specialist $63,375
Outreach Specialist $37,700
Operational Expenses $40,443
Equipment & Supplies $2,435
Occupancy Expenses
(1328 Tennessee St., Vallejo)
$26,385
Administrative Costs $39,725
Total $397,250
The Program will be staffed by a Program Director, Program Coordinator, Intervention Specialist, and Outreach Specialist. The Program Director and Program Coordinator require additional skills and experience in program development, the ability to lead a staff who may have significant “street knowledge” but limited professional experience, and an understanding of public health and social work principles and practices.

It is crucial that all program staff clearly understand the culture of the communities where program participants reside. Program staff must all be skilled in working effectively with the hospitals, other public agencies, and community-based organizations that are essential to the success of the public. Intervention Specialists and Outreach Specialists are recruited from Vallejo to serve as credible messengers for street outreach and retaliation prevention due to their firsthand knowledge of the effects of violence and current urban issues. The staff’s lived experience, coupled with the training they receive in trauma-informed crisis response and case management models enable them to effectively carry out the duties of their positions.

EXHIBIT B
Requests for Payment

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Monthly invoices, formatted as detailed below, shall be submitted by the end of the following month to Trisha Gill at [email protected] and Maggie Finn at [email protected].

EXHIBIT C
Progress Reports

VALLEJO POLICE DEPARTMENT

REQUEST FOR PAYMENT
Subgrantee: Center for Urban Excellence Grant #: GPD011 (BSCC 859-22) Project Name: Project H.O.P.E. Reporting Period:

Category Approved BudgetAmount Previously Invoiced Expenditures This Period Total Amount Invoiced Budget Remaining Program Director $118,125
Program Coordinator $69,062
Intervention Specialist $63,375
Outreach Specialist $37,700
Operational Expenses $40,443
Equipment & Supplies $2,435
Occupancy Expenses(1328 Tennessee St., Vallejo) $26,385 Administrative Costs $39,725
Total $397,250
Total Amount Requested for this Invoice: $
Include the following documentation for the current expenditures:Personnel: Proof of payment and hours worked (copy of timesheets and general ledger)Equipment: Proof of payment (copy of invoice, copy of check, general ledger) and asset/serial number (if applicable)Supplies: Proof of payment (copy of invoice, copy of check, general ledger)Other: Proof of payment (copy of invoice, copy of check, general ledger) Notes:

CERTIFICATIONI certify under penalty of perjury that: (1) I have personal knowledge of the expenses claimed herein, (2) to the best of my knowledge, this report iscorrect, complete, and in compliance with the law, and all expenditures claimed herein are for the purposes of Project HOPE, as described in the contract between the Parties governing the Project, (3) all original documentation supporting this claim are on file, and (4) I am authorized to submit this invoice on claimant's behalf.

Signature: Date: _________________________________
Printed Name: Title: __________________________________ Email Address:

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CBO will be required to submit quarterly progress reports as required by the CalVIP Grant program.

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EXHIBIT D
Determination of suitability required, in advance, for certain individuals who may interact with participating minors

1. Advance determination regarding suitability. The recipient (and any subrecipient at any tier) may not permit any covered individual to interact with any participating minor in the course of activities under the award, unless the recipient or subrecipient first has made a written determination of the suitability of that individual to interact with participating minors, based on current and appropriate information as described in paragraph 3.E., and taking into account the factors and considerations described in paragraph 4.

2. Updates and reexaminations
A. The recipient (or subrecipient) must, at least every five years, update the searches described in paragraph 3.E.1. and 2., reexamine the covered individual's suitability determination in light of those search results, and, if appropriate, modify or withdraw that determination.

B. The recipient also must reexamine a covered individual's suitability determination upon learning of information that reasonably may suggest unsuitability and, if appropriate, modify or withdraw that determination.

3. Definitions
A. "Covered individual" means any individual (other than a participating minor, as defined in this condition, or a client of the recipient (or subrecipient)) who is expected, or reasonably likely, to interact with any participating minor (other than the individual's own minor children). A covered individual need not have any particular employment status or legal relationship with the recipient (or subrecipient). Such an individual might be an employee of a recipient (or subrecipient) but also might be (for example) a consultant, contractor, employee of a contractor, trainee, volunteer, or teacher.

B. "Participating minor." All individuals under 18 years of age within the set of individuals described in the scope section of this condition as it appears on the award document are participating minors.

C. "Interaction" includes physical contact, oral and written communication, and the transmission of images and sound and may be in person or by electronic (or similar) means. But "interaction” does not include--
(1) brief contact that is both unexpected by the recipient (or subrecipient) and unintentional on the part of the covered individual -- such as might occur when a postal carrier delivers mail to an administrative office.
(2) personally-accompanied contact -- that is, infrequent or occasional contact (for example, by someone who comes to make a presentation) in the presence of an accompanying adult, pursuant to written policies and procedures of the recipient (or subrecipient) that are designed to ensure that -- throughout the contact -- an appropriate adult who has been determined to be suitable pursuant to this condition will closely and personally accompany, and remain continuously within view and earshot of, the covered individual.

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D. "Activities under the award." Whether paid for with federal funds from the award, "matching” funds included in the OJP-approved budget for the award, or "program income" for the award as defined by the (DOJ) Part 200 Uniform Requirements), activities under the award include both-- (1) activities carried out under the award by the recipient (or subrecipient); and (2) actions taken by an entity or individual pursuant to a procurement contract under the award or to a procurement contract under a subaward at any tier.

E. "Current and appropriate information"
In addition to information resulting from checks or screening required by applicable federal, state, tribal, or local law, and/or by the recipient's (or subrecipient's) written policies and procedures, current and appropriate information includes the results of all required searches listed below, each of which must be completed no earlier than six months before the determination regarding suitability.
(1) Public sex offender and child abuse websites/registries A search (by current name, and, if applicable, by previous name(s) or aliases), of the pertinent and reasonably- accessible federal, state, and (if applicable) local and tribal sex offender and child abuse websites/public registries, including--
(a) the Dru Sjodin National Sex Offender Public Website (www.nsopw.gov); (b) the website/public registry for each state (and/or tribe, if applicable) in which the individual lives, works, or goes to school, or has lived, worked, or gone to school at any time during the past five years; and
(c) the website/public registry for each state (and/or tribe, if applicable) in which the individual is expected to, or reasonably likely to, interact with a participating minor in the course of activities under the award.
(2) Criminal history registries and similar repositories of criminal history records For each individual at least 18 years of age who is a covered individual under this FY 2019 award, a fingerprint search (or, if the recipient or subrecipient documents that a fingerprint search is not legally available, a name-based search, using current and, if applicable, previous names and aliases) -- encompassing at least the time period beginning five calendar years preceding the date of the search request -- of pertinent state (and, if applicable, local and tribal) criminal history registries or similar repositories, including-- (a) the criminal history registry for each state in which the individual lives, works, or goes to school, or has lived, worked, or gone to school at any time during the past five years; and (b) the criminal history registry for each state in which he or she is expected to, or reasonably likely to, interact with a participating minor in the course of activities under the award.

4. Factors and considerations in determinations regarding suitability In addition to the factors and considerations that must or may be considered under applicable federal, state, tribal, or local law, and under the recipient's (or subrecipient's) written policies and procedures, in making a determination regarding suitability, the recipient (or subrecipient) must

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consider the current and appropriate information described in paragraph 3.E.

In particular (unless applicable law precludes it), with respect to either an initial determination of suitability or a subsequent reexamination, the recipient (or subrecipient) may not determine that a covered individual is suitable to interact with participating minors in the course of activities under the award if the covered individual--
A. Withholds consent to a criminal history search required by this condition.

B. Knowingly makes (or made) a false statement that affects, or is intended to affect, any search required by this condition.

C. Is listed as a registered sex offender on the Dru Sjodin National Sex Offender Public Website;
D. To the knowledge of the recipient (or subrecipient), has been convicted -- whether as a felony or misdemeanor -- under federal, state, tribal, or local law of any of the following crimes (or any substantially equivalent criminal offense, regardless of the specific words by which it may be identified in law):
(1) sexual or physical abuse, neglect, or endangerment of an individual under the age of 18 at the time of the offense;
(2) rape/sexual assault, including conspiracy to commit rape/sexual assault; (3) sexual exploitation, such as through child pornography or sex trafficking; (4) kidnapping;
(5) voyeurism; or
E. Is determined by a federal, state, tribal, or local government agency not to be suitable.

5. Administration; rule of construction
A. The requirements of this condition are among those that must be included in any subaward (at any tier), and must be monitored. They apply as of the date of acceptance of this award, and throughout the remainder of the period of performance.

B. The recipient is to contact the DOJ awarding agency with any questions regarding the requirements of this condition and must not allow a covered individual to interact with a participating minor until such questions are answered.

C. Award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition, provided that such funds would not supplant non-federal funds that would otherwise be available for such costs.

D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal, state, tribal, or local law, including any applicable civil rights or nondiscrimination law.

More information found at: https://www.ojp.gov/funding/explore/interact-minors

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EXHIBIT E
Subrecipient Monitoring Plan
City of Vallejo will be responsible for collecting, aggregating, and submitting all required reports and performing necessary subrecipient monitoring activities to ensure Project H.O.P.E. is compliant with all relevant federal guidelines, including BCJI program guidance, the Office of Justice Programs Financial Guide, and The Office of Management and Budget (OMB) requirements.

The purpose of this plan establishes a monitoring system that defines subrecipient monitoring.

City of Vallejo as fiscal agent, is responsible for monitoring subrecipient activities to provide reasonable assurance that the subrecipient administers federal awards in compliance with the OMB Circular A-133, Audits of States, Local Governments and Non-Profits Organizations; for ensuring required audits are performed and requiring subrecipient to take prompt corrective action on any audit finding: and for evaluating the impact of subrecipient activities on its ability to comply with applicable federal regulations.

City of Vallejo Responsibilities
1) Award Identification
a. The City of Vallejo will provide the following information to subrecipients at the time of award announcement:
i.Award name and year
ii.Name of federal awarding agency
iii.CFDA title & number
iv.Whether or not award is Research & Development
v.Agreement of award as allocated by the BCJI, and any adjustments to that allocation b. City of Vallejo will provide the following information to subrecipient at the time funds are forwarded:
i.Award name, number, and year
ii.Description of scope of work/budget
iii.Legal requirements as outlined by the grant agreement signed by City of Vallejo and BCJI Program
2) Grant Requirement Notification
a. The following requirements will be outlined in the Agreement between the subrecipients. i.Reporting requirements, including but not limited to:

1. Quarterly Financial Status Reports

2. Quarterly Reports and Performance Metrics.
ii.Legal requirements as outlined by the grant guidance, including but not limited to:

1. Non-Supplanting of State and Local Funds

2. Civil Rights Compliance

3. Anti-Lobbying Act

4. National Environmental Policy Act (NEPA) DOJ Information Technology Standards

5. Compliance with Office of Justice Program Financial Guide

6. Government Performance and Results Act (GPRA)

7. Federal Funding Accountability and Transparency Act (FFATA)

8. Records Retention Requirements
3) Subrecipient Monitoring Activities

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a. Each Fiscal Year, City of Vallejo will perform an on-site visit the BCJI Program is active:
i.To review financial and programmatic records
ii.To observe operations
iii.To inspect facilities to ensure compliance with program requirements iv.To interview staff to ensure they are informed of and carry out program policy and regulations b. Monitoring follow-up is done to ascertain corrective action has been done for any problems or deficiencies that may have been identified. c. The subrecipient is required to submit a complete inventory of all equipment purchased with BCJI funds for each year. City of Vallejo will select the items from the inventory list to check and ensure equipment is maintained in accordance with DOJ guidelines. d. Desk review of financial records, to include:
i.Purchasing records for items selected as part of the inventory check, including support documentation for any sole source contract and suspension and debarment checks on vendors. ii.Review of billings and the supporting documentation accompanying the quarterly financial status report to be selected at random.
e. A monitoring visit checklist will be completed during the visit documenting the inventory check and desk review and a copy provided to the subrecipient at the time of the visit. f. Within 2 weeks of the monitoring visit, City of Vallejo will provide a follow-up letter indicating:
i.Whether or not the subrecipient was found to be in compliance with DOJ guidelines. ii.Any corrective actions to be taken, if appropriate.
g. The monitoring visit checklist and follow-up letter will be maintained by City of Vallejo in the appropriate grant files.

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ACTION ITEM 9.A.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: RECEIVE AN UPDATE ON PUBLIC SAFETY STAFFING IN VALLEJO AND CONSIDER

MAKING A FINDING TO CONTINUE THE STATE OF LOCAL EMERGENCY RELATING

TO PUBLIC SAFETY STAFFING

RECOMMENDATION
Receive an update on Vallejo public safety staffing and consider making a finding reaffirming that the conditions exist to continue the proclamation of a local emergency.

REASONS FOR RECOMMENDATION
State law requires that the Proclamation of Local Emergency be reaffirmed every 60 days. The 60th day since the last confirmation of the proclamation is July 7, 2025. City Council must reaffirm the proclamation for it to continue.

BACKGROUND AND DISCUSSION
On July 25, 2023, the City Council unanimously voted to approve a Proclamation of Local Emergency due to the critically low staffing levels at the City of Vallejo Police Department. Below is information on the current situation with Police Department staffing and whether the conditions that gave rise to the Proclamation of Local Emergency continue to exist.

When the City of Vallejo adopted a Proclamation of Local Emergency in July 2023, the Police Department staffing continued to decline. As of Aug 2023, the department had 76 sworn staff positions filled, with nine officers on disability, four officers out on injury, and one officer on FMLA, totaling 62 full-duty sworn officers. 32 full-duty officers and 5 full-duty sergeants were working patrol. This staffing level was determined to constitute a state of emergency. At that time, the Police Department collapsed some divisions, including the Traffic Division and the Detective Division, to assign more staff to patrol.

Current Staffing Levels
Total Sworn Staffing: 82
Total Disability/Injured: 4
Number of Officers Working Patrol: 41
Field Training Program: 9

Strategies Underway to Increase Staffing
In addition to its regular attraction and retention efforts, the Police Department is working to implement new strategies to further attract and retain officers. The Police Department has entered an agreement with Allstar recruiting to increase the department's visibility towards applicants. The Police Department has also proposed a recruitment, retention, and referral program, which the City is currently negotiating with the police union.

Steps Taken to Supplement Staffing

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Date: May 27, 2025
Subject: RECEIVE AN UPDATE ON PUBLIC SAFETY STAFFING IN VALLEJO AND CONSIDER

MAKING A FINDING TO CONTINUE THE STATE OF LOCAL EMERGENCY

RELATING TO PUBLIC SAFETY STAFFING

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In January of 2024, the Vallejo Police Department began coordinated discussions with the Solano County Sheriff’s Office relating to several different staffing models under a contract service agreement. At that time SB1379 was being introduced by State Senator Dodd’s office to create an exemption for the retired annuitant program to assist the COV with its public safety crisis. In Sept of 2024, SB 1379 was approved by Governor Newsom. In December of 2024, the Sheriff provided the COV with a staffing projection proposal for contract services. Since then, the city council and the county board of supervisors has provided direction for the city and the county to further negotiations for contract services. All labor unions affected have been contacted to commence meet and confer obligations.

Since, July 2024, CHP has been providing additional traffic enforcement when their traffic officers have free patrol time. CHP officers have been conducting this additional presence and enforcement on Vallejo city roadways. Starting in February, the Governor has authorized CHP to provide the department with additional assistance to conduct multiple traffic enforcement campaigns addressing sideshow activity and reckless driving. These added campaigns continue to deter and disrupt reckless driving and hold the offenders accountable.

The City Manager has concluded a Request for Proposal (RFP) for uniformed unarmed security guards.

The city’s existing security company (AX9) was selected. The City Manager's office, the City Attorney's office, Public Work’s, and the police department have since finalized the security guard deployment strategies. The contract is still being reviewed by the security company, Public Works, and the City Attorney's Office.

Emergency Conditions Remain
As stated above, on July 23, 2023, the City Council adopted a proclamation declaring a state of local emergency pursuant to Government Code Section 8550 et. seq. Pursuant to California Government Code Section 8630(c) the City Council is required to review the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency. Council last reaffirmed the emergency at its April 8, 2025, meeting.

City staff believe that Police Department staffing remains in an emergency staffing condition as of May 2025. As such, staff believe that a state of emergency still exists and recommends that the City Council vote to reaffirm the existence of the state of local emergency.

FISCAL IMPACT
There is no immediate financial impact associated with this item. Any potential impact will be brought back to City Council with related costs.

ATTACHMENTS
None

CONTACT

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Date: May 27, 2025
Subject: RECEIVE AN UPDATE ON PUBLIC SAFETY STAFFING IN VALLEJO AND CONSIDER

MAKING A FINDING TO CONTINUE THE STATE OF LOCAL EMERGENCY

RELATING TO PUBLIC SAFETY STAFFING

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Jason Ta, Chief of Police(707) 648-4540
[email protected]

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ACTION ITEM 9.B.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
Natalie Peterson, Assistant to the City Manager
SUBJECT: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO ACCEPT AND APPROPRIATE $340,958.00 OF OPIOD LITIGATION FUND REVENUE TO FUND THE OPERATION OF THE NAVIGATION CENTER (STEP 2 of 2).

PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $6,390,070.00 T0 PROVIDE OPERATIONAL FUNDING FOR THE VALLEJO HOMELESS NAVIGATION CENTER (STEP 1 OF 2)

RECOMMENDATION

1. Adopt a resolution amending the fiscal year 2024-2025 General Fund budget to accept and appropriate $340,958.00 of unrealized opioid litigation fund revenue to fund the operation of the Navigation Center (Step 2 of 2).

2. Provide notice of intent to amend the fiscal year 2024-2025 budget in the amount of $6,390,070.00 to provide operational funding for the Vallejo Homeless Navigation Center (Step 1 of 2)

REASONS FOR RECOMMENDATION
In September 2018 the City of Vallejo declared a shelter crisis and directed staff to move forward with establishing a shelter to address the need. On September 30, 2024, City issued a Request for Proposals (RFP) seeking qualified operators to operate the Vallejo Navigation Center (Navigation Center) at 1937 Broadway in Vallejo, California as a congregate shelter and navigation services site with 125 beds for unhoused referred individuals and couples in Vallejo. Five Keys Schools and Programs (Five Keys) submitted a proposal to the RFP that was deemed to meet the requirements of the RFP and were recommended by a RFP review panel to be the operator of the Navigation Center.

BACKGROUND AND DISCUSSION
Navigation Center Background
The Vallejo Navigation Center will be a "one-stop-shop" that will provide services and shelter critical to helping address homelessness. The center will offer 125 shelter beds for six months (with potential extensions if participants are working on their individual service plans) and provide individual case management, connecting people to social and medical services. Participants will also have access to job training and be assisted in becoming prepared to secure and sustain their next housing opportunity. The center is anticipated to serve approximately 200 people annually.

The Vallejo Navigation Center is made possible by funding from the City of Vallejo, County of Solano, CAP Solano JPA, the U.S. Department of Housing and Urban Development, California Department of Housing and Community Development, Kaiser Permanente, Sutter Health, and NorthBay Health

Proposed Navigation Center Operator – Five Keys Schools and Programs

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Date: May 27, 2025
Subject: ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO ACCEPT AND APPROPRIATE $340,958.00 OF OPIOD LITIGATION FUND REVENUE TO FUND THE OPERATION OF THE NAVIGATION CENTER (STEP 2 of 2).

PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $6,390,070.00 T0 PROVIDE OPERATIONAL FUNDING FOR THE VALLEJO HOMELESS NAVIGATION CENTER (STEP 1 OF 2)

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The City of Vallejo has selected Five Keys to be the operator of the Navigation Center. Five Keys was selected after a RFP responsive submittal. All RFP responses were reviewed by a RFP panel which consisted of City Staff, representative from the Community Action Partners of Solano County Joint Powers Authority’s Lived Experience Committee and representatives from our Healthcare Partners (Kaiser Permanente and NorthBay Health). They received the highest score and the panel agreed that this with the organization that should be selected to move provide the operations of the Navigation Center.

The housing division Five Keys provides comprehensive case management and supportive services guiding unhoused individuals from homelessness to transitional and permanent housing. Using housing first and harm reduction principles, they help participants regain stability, dignity, and economic independence. Their programs serve unhoused individuals 18 and older, offering: transitional housing for short-term stability, permanent supportive housing with long-term services, and housing stability plans to build financial and personal security.

Their case managers work with participants on many aspects to stabilizing themselves along their housing journey. By bridging the gap between homelessness and long-term stability, Five Keys ensures participants have the tools to rebuild their future.

The Agreement with Five Keys will be coming to City Council for review and possible adoption at their June 3, 2025 Special Council Meeting. This will be coming on June 3rd with Step 2 of the 2 step process to amend the budget as the contract cannot be entered into until the funding has been appropriated to the 2024-2025 Fiscal Year budget.

Navigation Center Operating Budget and Funding
The Operator cost for with Five Keys to operator the Navigation Center is $7,790,902.01 for two years. Five Keys will be leveraging $791,102.61 in funding from other resources, which brings the agreement amount to $7,041,049.40 (including some start-up costs). The operational funding is broken down below with a more detailed breakdown attached in the operating budget.

Year 1 Year 2 2 Year Total Five Keys
Leveraged Funds
(2 yrs)
City’s
Responsibility (2
years)
Personnel $1,734,365 $1,734,365 $3,468,730 $63,650 $3,405,080 Fringe Benefits
(38%)
$659,058.70 $659,058.70 $1,318,117.40 $296,593 $1,021,524 Total Personnel +
Benefits (Direct)
$2,393,423.70 $2,393,423.70 $4,786,847.40 $360,243.40 $4,426,604 Non-personnel
Expenses
$321,000 $321,000 $642,000 $51,000 $591,000
Non-personnel
Expenses (Guest)
$672,925 $672,925 $1,345,850 - $1,345,850
Total Non-
personnel (Direct)
$993,925 $993,925 $1,936,850 - $1,936,850
Indirect/Overhead
(15% Direct)
$508,102.31 $508,102.31 1016204.62 $379,859 $636,345

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PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $6,390,070.00 T0 PROVIDE OPERATIONAL FUNDING FOR THE VALLEJO HOMELESS NAVIGATION CENTER (STEP 1 OF 2)

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Start-up Costs $41,250 41250 $41,250
Total $3,936,701.01 $3,895,451.01 $7,832,152.02 $791,102.61 $7,041,049.40

Other budget that is needed for the project is funding for two Conex containers (one for program materials and one for additional participant storage) and additional fencing for site security. This budget can come out of operational funds allocated to the project. The estimated costs for the Conex container and additional fencing is $37,800.
• Conex containers: $7,000 - $9,000 (range from $3,500 to $4,500 for a 20ft container) • Fencing: $28,800 ($90 a linear foot at 320 linear feet)

The City currently has $6,390,070 in funding secured for operations from our three Healthcare Partners Kaiser Permanent, Sutter Health, and NorthBay Health.

The City is requesting to allocate $340,958 in Opioid Settlement Agreement Funding (additional funding information outlined below) to be applied towards the operations of the Navigation Center.

Additionally, the City has $1.88M in HOME ARP funding through the Vallejo Housing Authority. This Navigation Center meets the program requirements for the funding source and will be coming back before Council as a future meeting for potential allocation.

Opioid Funding Request
The State of California joined national lawsuits against manufactures, distributors, and other entities responsible for aiding the opioid epidemic and anticipates receiving funds from several opioid judgements.

Monies from settlements and bankruptcies are provided to states, cities, and counties through different Fund Accounts pursuant to the relevant National Opiod Settlement Agreements, National Mallinckrodt Bankruptcy Plan, and Endo Public Opioid Trust Agreement. California elected to distribute the majority of Mallinckrodt and Endo funds to participating cities and counties for opioid remediation activities at the local level.

The use of those opioid litigation funds is highly restricted and funds must be used for opioid remediation purposes (attached). Additionally, the State of California requires that at least 50% of Opioid funding be used toward "High Impact Abatement Activities (HIAA)":

High Impact Abatement Activities (HIAA)
No. Activity
1 Provision of matching funds of operating costs of substance use disorder (SUD) facilities within the Behavioral Heal Continuum Infrastructure Program (BHCIP) 2 Creating new or expanded SUD treatment infrastructure 3 Addressing the needs of communities of color and vulnerable populations (including sheltered and unsheltered homeless populations) that are disproportionately impacted by SUD 4 Diversion of people with SUD from the justice system into treatment, including by providing training and resources to first and early responders (sworn and non-sworn) and implementing best practices for outreach, diversion and deflection, employability, restorative justice, and harm reduction 5 Interventions to prevent drug addiction in vulnerable youth

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PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $6,390,070.00 T0 PROVIDE OPERATIONAL FUNDING FOR THE VALLEJO HOMELESS NAVIGATION CENTER (STEP 1 OF 2)

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6 The purchase of naloxone for local entities including for distribution efforts to expand access to naloxone for opioid overdose reversals

The City of Vallejo to date has received $1,293,818.94 through the opioid fund accounts. The City receives annual allocations of funding based on the specific settlement agreements with the drug manufacturing companies and distributing companies. It is currently anticipated that these annual allocations over the next several years will be roughly $200,000 per year. Funding is distributed to the State, counties and cities as lawsuits settle, so it is anticipated that the City of Vallejo will receive future funding, however the total amount is not yet known. Staff will come to Council as future funding is received to allocate it appropriate projects.

The Navigation Center will provide individual case management, connecting people to social and medical services including substance use disorder programs. Participants will have access to job training and assistance in becoming prepared to secure and sustain permanent housing. With the population being served and the services being provided staff believe that these fulfill HIAA items #3 and #4 and that funding for the Navigation Center operations is a valid use of these funds.

According to the 2024 Point in Time (PIT) Count there are 1,725 unhoused individuals in Solano County, with 682 residing in Vallejo. The report further details that of the 1,725 County-wide unhoused population 39.3% of the individuals self-reported substance use. With nearly 40% of the population reporting substance use there is a high likelihood that the many individuals being supported by the Navigation Center will have substance use disorders and benefiting from the services provided.

At their May 12, 2025 Regular Council Meeting, the City provided notice of intent to amend the Fiscal Year 2024-2025 budget in the amount of $340,958.00 of Opioid Litigation Funds (Step 1 of 2). Approval of this item will Amend the Fiscal Year 2024-2025 Budget to transfer the amount of $340,958.00 of unrealized revenues from the Opioid Litigation Funds, and encumber those funds for operation of the Navigation Center expenditures.

Notice of Intent to Amend – Operational Funding from Healthcare Partners The City currently has $6,390,070 in funding secured for operations from our three Healthcare Partners:

Kaiser Permanent, Sutter Health, and NorthBay Health (awards attached). This funding has been set aside into a separate account to be held until the opening of the Navigation Center. Staff are requesting that these funds be moved to the City’s budget to be allocated for the operations of the Navigation Center and is providing notice of intent to amend the Fiscal Year 2024-2025 Budget in the amount of $6,390,070 to support the operations of the Navigation Center (Step 1 of 2). An item will come back at a future Council Meeting to complete the second step of the two step process to amend the budget.

FISCAL IMPACT
Agreement Contract
Total:
$7,041,049.40
Total Available Funding: $6,390,070
Kaiser Permanente $3,000,000
NorthBay Health $200,000
Sutter Health $3,000,000
Investment Income $190,070

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PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2024-2025 BUDGET IN THE AMOUNT OF $6,390,070.00 T0 PROVIDE OPERATIONAL FUNDING FOR THE VALLEJO HOMELESS NAVIGATION CENTER (STEP 1 OF 2)

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Agreement Funding Gap $650,979.40

This item provides notice of intent to Amend the Fiscal Year 2024-2025 Budget in the amount of $6,390,070.00 of funding provided by the Healthcare Partners (Kaiser Permanente, Sutter Health and NorthBay Health) to be used towards the operations of the Navigation Center. Staff will be back at a future Council Meeting to complete the second step of this two-step process.

There is currently a $650,979.40 gap for the agreement. The City is requesting as part of tonight’s item to amend the 2024-2025 fiscal year budget to allocate $340,958.00 in funding from the Opioid Litigation Funds towards the operation of the Navigation Center. Staff also plan to come back at a future meeting to request that up to $1.88M in HOME ARP funding be allocated to the operations of the project to close the gap for the current agreement.

The funding for the project and agreement are for two years. After May 27, 2027 the City will not have sufficient funding for operations. The City will continue to look for additional funding sources for future operations of the Navigation Center.

ATTACHMENTS

1. RESO_Amend 24-25 Budget Opioid_Nav Center_CAO Stamp_CLEAN

2. Kaiser_Foundation_Hospitals_Grant_Letter_and_Agreement_16772_(1)_CAO_stamp

3. NorthBay_Healthcare_Vallejo_Navigation_Center_Community_Benefit_Grant_10.24.19_(1)_CAO_Stamp

4. City of Vallejo-Sutter Solano Medical Center Signed Grant Agreement (1) CAO Stamp

CONTACT
Natalie Peterson, Assistant to the City Manager (707) 649-3415 [email protected]

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RESOLUTION NO. 25- ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2024-25 BUDGET TO ACCEPT AND APPROPRIATE $340,958 OF

UNREALIZED OPIOID LITIGATION FUND REVENUE TO FUND THE OPERATIONS OF THE

VALLEJO HOMELESS NAVIGATION CENTER
WHEREAS, the State of California joined national lawsuits against manufacturers, distributors, and other entities responsible for aiding the opioid epidemic and has received and anticipates receiving funds from several opioid judgments and settlements; and WHEREAS, the City of Vallejo to date has received $1,293,818.94 from such opioid settlements; and
WHEREAS, the diversion of people with substance abuse disorders (SUD) from the justice system into treatment, and addressing the needs of communities of color and vulnerable populations (including sheltered and unsheltered homeless populations) that are disproportionately impacted by SUD is an eligible and suggested use of the funding; and WHEREAS, Staff are requesting that $340,958 of the funds currently received by the City be used to support operations of the Vallejo Homeless Navigation Center; and WHEREAS, per Vallejo City Charter Section 703, amending the budget requires public notice prior to any action taken. The notice of intention to amend the budget (step 1) was provided by the Council at its regular meeting held on May 10, 2025.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby amends the fiscal year 2024-25 Budget to appropriate $340,958 of Opioid Litigation Funds for use in support of the Vallejo Homeless Navigation Center.

Adopted by the City Council of the City of Vallejo at a regular meeting held on May 27, 2025, with the following vote:

AYES:

NOES:

ABSENT:
____________________________________

ANDREA SORCE, MAYOR

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ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK

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Approved as to form:

By: for
Veronica Nebb, City Attorney
DocuSign Envelope ID: E4688AD8-12FB-44D9-B43C-A9069C1F37DE 2/20/2021

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DocuSign Envelope ID: E4688AD8-12FB-44D9-B43C-A9069C1F37DE

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DocuSign Envelope ID: E4688AD8-12FB-44D9-B43C-A9069C1F37DE

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DocuSign Envelope ID: E4688AD8-12FB-44D9-B43C-A9069C1F37DE

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DocuSign Envelope ID: E4688AD8-12FB-44D9-B43C-A9069C1F37DE 2/20/2021

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DocuSign Envelope ID: E4688AD8-12FB-44D9-B43C-A9069C1F37DE

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DocuSign Envelope ID: E4688AD8-12FB-44D9-B43C-A9069C1F37DE

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COMMUNITY BENEFIT GRANT AGREEMENT

CITY OF VALLEJO
AND

NORTHBAY HEALTHCARE
This Community Benefit Grant, effective October 25, 2019, is awarded to the City of Vallejo by NorthBay Healthcare.

In response to community need, the city intends to build a homeless navigation shelter to alleviate homelessness in Vallejo and address the health care needs of this vulnerable population.

NorthBay Healthcare will contribute a total of $200,000 toward the construction and operation of the shelter in accordance with the terms of this one-time, three-year grant. In addition, the city will engage other Solano County health systems, state and federal agencies, non
-profit foundations and other funders to participate in the project.

The city and NorthBay Healthcare, agree to the following:

The city will build a 125-bed homeless navigation shelter, located in Vallejo, which will be funded by NorthBay Healthcare and additional funds secured by the city. Exhibit A sets forth the objectives to be accomplished with grant funds, including the services to the community and people being served by the shelter (“Grant Objectives”).

NorthBay Healthcare will disburse to city three payments for a total of $200,000 during the grant period. Funds will be contingent upon the entity independently securing additional funding per year of the grant period.
a. NorthBay Healthcare shall disburse the first payment of fifty thousand dollars ($100,000) to city on or before December 15, 2020;
b. NorthBay Healthcare shall disburse the second payment of fifty thousand dollars ($50,000) to city on or before December 15, 2021; and
c. NorthBay Healthcare shall disburse the third payment of fifty thousand dollars ($50,000) to city on or before December 15, 2022.

Reporting Requirements
City shall submit reports to NorthBay Healthcare or its designees, in accordance with the Reporting Guidelines, attached as Exhibit B.

Term
Subject to Section 5, the term of this Agreement will be from the effective date through December 31, 2022 (“Grant Period”).

Approved as to form:

By: for
Veronica Nebb, City Attorney
DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937

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Early Termination
The parties may terminate this agreement upon mutual written agreement. If this agreement is terminated upon mutual written agreement, the city may retain any grant funds distributed prior to the date this agreement terminates.

Either party may terminate this agreement for cause if a party has materially breached the agreement where the defaulting party has been given written notice of its deficiencies and has failed to correct such deficiencies within 15 days after receipt of this notice or for an extended period of time, as agreed upon by the parties. Termination will be effective at the expiration of the cure period. If this agreement is terminated for cause by NorthBay Healthcare before the end of the grant period, It may recoup grant funds disbursed to city that have yet to be expended or committed by city for the grant objectives.

Publicity
NorthBay Healthcare and the city shall collaborate on the content and distribution of all public statements in which NorthBay Healthcare’s contribution to the homeless shelter are disclosed.

The parties agree to coordinate any press release or publications. The city grants to NorthBay Healthcare the right and license to use city’s name, logos, photos and other similar information.

Notwithstanding the foregoing, the city may not use the name(s), trademark(s), or trade name(s) of NorthBay Healthcare, its subsidiaries or affiliates, except with the prior written consent of NorthBay Healthcare.

Budget and Use of Funds
The city shall use the funds solely to fulfill the grant objectives. Any significant changes within the final budget (i.e. >10% of total grant amount) must be approved in advance by NorthBay Healthcare. The city shall not use grant funds toward any partisan political activity, or to further the election or defeat of any candidate for public office. The city shall not include religious worship, instruction or proselytization as part of in or in connection to the homeless shelter.

Reversion of Funds
All funds not expended for the grant objectives during the grant period must be returned to NorthBay Healthcare at the conclusion of the grant period.

Inspections and Audits
The city will be subject, at any reasonable time, to produce for inspection, examination, review, audit, and copying, at any office or location of the city where such records may be found by NorthBay Healthcare’s designated representative, all relevant books, records (written, electronic, computer related or otherwise), including, without limitation, relevant accounting procedures and practices, financial statements and supporting documentation.

Period of Retention
All books, records, reports, and statements relevant to this agreement must be retained a minimum of five years from the end of the grant period. Retention time will be extended when an audit is scheduled or in progress for a period reasonably necessary to complete an audit or to complete any dispute resolution or litigation which may ensue.

DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937

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Communication and Collaboration
A city representative shall collaborate and communicate on a regular basis with NorthBay Healthcare. At the request of NorthBay Healthcare, the city shall participate in an evaluation study that will include all NorthBay Healthcare grantees, for the purpose of describing and communicating the collective impact of the grantee cohort. Collective impact will include a combination of quantitative and qualitative data collection and analysis by an independent contractor selected by NorthBay Healthcare. The city will do the following: (1) meet with NorthBay Healthcare’s contractors within one month of grant award, to assess capacity and needs; (2) participate in development of an action plan for the ongoing evaluation; (3) coordinate data collection and comply with submission schedule; and (4) participate in a review of data findings to facilitate interpretation and reporting to NorthBay Healthcare. The city will also participate, as requested by NorthBay Healthcare, in periodic site visits, interviews with key staff or project management, and focus group discussions with staff or client groups. The city should factor these expectations into city’s budget for the shelter to allow for staff and administrative time required to participate in the evaluation study.

Indemnification
In accepting grant funds from NorthBay Healthcare, the city hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless NorthBay Healthcare, its officers, directors, affiliates, employees, representatives, agents, successors and assigns from and against any and all claims, liabilities, losses, and expenses (including reasonable attorneys’ fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of the city, its employees, contractors, or agents, in applying for or accepting such grant, in expending or applying the funds furnished pursuant to such grant or in carrying out the program or project to be funded or financed by such grant, except to the extent that such claims, liabilities, losses or expenses result directly from any act or omission of NorthBay Healthcare, its officers, directors, employees or agents.

Notices
All written notices to be given in connection with this agreement will be sufficient if sent by certified or registered mail, postage prepaid or by national overnight delivery service addressed to the party entitled to receive such notice at the address specified by such party below. Either party may from time to time change its address for purpose of receipt of notice by a notice delivered in compliance with this subsection.

NorthBay Healthcare City of Vallejo
Attn: Steve Huddleston Attn: Judy Shepard-Hall
4500 Business Center Drive 555 Santa Clara St., 3rd Floor Fairfield, CA 94534 Vallejo, CA 94590

Waiver of Breach
Failure to declare a breach or the actual waiver of any particular breach of this Agreement or its material or nonmaterial terms by either party shall not operate as a waiver by such party of any of its rights or remedies as to any other breach.

DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937

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Severability
If any provision contained in this agreement is held to be unenforceable by an arbitrator or a court of law or equity, this agreement shall be construed as if such provision did not exist and the non-enforceability of such provision shall not be held to render any other provision or provisions of this agreement unenforceable.

Governing Law
This agreement and the rights and obligations of the parties hereto shall be governed by, and construed according to, the laws of the State of California.

Dispute Resolution
Any dispute arising out of or in connection with this agreement, including any question regarding its existence, interpretation, validity or termination, will be referred to and definitively resolved by binding arbitration pursuant to the California Code of Civil Procedure Section 1280, et seq., and the arbitration shall be administered in accordance with the Streamlined Rules of Judicial Arbitration and Mediation Service (JAMS) applicable to commercial arbitrations. The place of arbitration will be Sacramento, California. The judgment of the arbitration tribunal will be accompanied by a written statement of the basis for such judgment and may be enforced by any court having proper jurisdiction. The provisions of this section will not preclude the parties from seeking equitable remedies in aid of arbitration from a court of appropriate jurisdiction, and will survive the termination of this agreement.

Entire Agreement and Modification
This agreement and its exhibits constitute the entire agreement of the parties and such are intended as a complete and exclusive statement of the promises, representations, negotiations, discussions, and other agreements that may have been made in connection with the subject matter hereof. Unless otherwise expressly authorized by the terms of this agreement, no modification or amendment to this agreement shall be binding upon the parties unless the same is in writing and signed by the respective parties hereto.

Counterparts
This agreement may be executed in counterparts, each of which will be an original and which together will constitute one and the same instrument. A photocopy of the executed agreement may be used as if it were the original agreement.

No Third Party Beneficiary
Nothing contained in this agreement is intended nor shall it be construed to create rights running to the benefit of third parties.

The parties have executed this Agreement on the dates set forth below, to be effective as of the effective date.

DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937

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NORTHBAY HEALTHCARE CITY OF VALLEJO

By:1

By:2________________________________
Name: Aimee Brewer Name: _____________
Title: President, NorthBay Healthcare Group Title: _
Date:1October 25, 2019 Date:2_______________________________

DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937 City Manager
2/20/2021
Greg Nyhoff

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EXHIBIT A

GRANT OBJECTIVES

The charitable purpose of this grant is to help address some of the social determinants of health for the population of the City of Vallejo and surrounding cities within the County of Solano, through the construction of the Homeless Shelter. The homeless shelter will be constructed, owned and operated by the city. The shelter has yet to be constructed, but the city’s target date for opening the shelter is the first half of the year 2020.

The shelter will be developed using a sustainable model where basic services are provided to people working to find housing and overcome issues contributing to their homelessness. This shelter will be the first in the region to provide the homeless with short term shelter (up to 3 months that can be extended based on a person’s lease start date). The shelter will make use of referrals for intake of homeless individuals, couples, and military veterans who will complete an orientation, sign a shelter agreement and immediately:
i. exit the street
ii. receive access to a bed
iii. access three meals per day
iv. receive mental health support, case management, and other services v. receive counseling services

The city anticipates that the shelter will intake over 600 vulnerable people who were living on the streets annually. The goal is to exit 75% of these guests annually from the shelter to some type of permanent arrangement including, housing, reunification with family, transitional program, etc.

The city has brought on board a part‐time homelessness and supportive services coordinator who will be dedicated to overseeing performance management software, including HMIS, which will be used to evaluate the program and get real‐time data about service delivery efforts and relate them directly to intended targets, milestones and outcomes. As a result, city will be able to see more precisely what is working, replicate or refine those efforts, and report successes immediately rather than days or weeks.

The city is committed to providing the highest quality programs for homeless families and individuals by carefully monitoring and evaluating all shelter programs on an ongoing basis to determine their effectiveness and to make improvements. The city plans to measure progress quantitatively and qualitatively by recording and tracking data by using the Homeless Information Management System (“HMIS”), an integrated county‐wide database that tracks homeless housing and service outcomes in the region.

At a later date the city will select the preferred referral tool to be used by the city to determine an individual’s eligibility and subsequent approval to move-in to the shelter. After the homeless client enters the shelter, the operator will use this tool to record and track data and outcomes for all programs operated by the city. Post move-in the shelter operator will be required to use the Vulnerability Index-Service Prioritization Decision Assistance Tool (“VI- SPDAT”) to determine vulnerability scores, then submit this data to the county’s Coordinated DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937

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Entry (“CE”) system for processing this information into the HMIS (past experience using HMIS will be in the criteria for bidders in the shelter operator RFP). Additionally, the shelter operator and city will track and evaluate program-level, organizational impact and outcomes. The shelter operator will be expected to use standard data collection forms at intake and exit; have data updated every month, or when a significant change occurs, such as an increase in income; and support and solicit feedback from other jurisdictions, Housing First Solano CoC providers and partner agencies to collaboratively seek ways to improve performance measures.

The project budget allows for full implementation of the Coordinated Entry System, including the annual licensing fee for HMIS. Participation in CES is an intentional part of the navigation project that we are proposing. One of the primary goals of regional collaboration is to improve communication and coordination with Resource Connect and the Housing First CoC in order to move more individuals out of homelessness in City and the surrounding cities within the County of Solano. This cannot be accomplished unless the shelter operator fully participates in the CoC. The shelter operator must work with CoC and coordinate with any agencies entering data into HMIS to evaluate changes in housing status, income change, length of tenancy to assess if the outcomes are being met for persons utilizing the Vallejo emergency shelter services.

Quarterly reviews of data reports will allow for evaluation of the quality and success of services being provided.

DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937

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EXHIBIT B

REPORTING GUIDELINES

A. At the request of NorthBay Healthcare, the city shall provide a report to update NorthBay Healthcare on the city’s progress with the homeless shelter.

B. Prior to the end of the second quarter of 2020 (June 30, 2020), the city and NorthBay Healthcare, along with its health care partners (Sutter Health and Kaiser Permanente) will agree on the criteria and metrics to be used to assess the shelter’s performance, as well as the reporting format to be used in an annual assessment each year of the grant period.

C. In addition, the city shall submit financial reports on its use of the grant funds, at the request of NorthBay Healthcare.

D. The city shall send all of the above reports to a representative identified by NorthBay Healthcare.

NorthBay Healthcare retains the right to subsequently modify the reporting guidelines over the grant period and shall provide written notice to the city.

DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937

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DocuSign Envelope ID: 609B9616-C1EA-49C5-A7C4-F94CB8580937

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Approved as to form:

By: for
Veronica Nebb, City Attorney

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include a combination of quantitative and qualitative data collection and analysis by an independent contractor selected by SSMC. City will do the following: (1) meet with SSMC's contractors within one month of grant award, to assess capacity and needs; (2) participate in development of an action plan for the ongoing evaluation; (3) coordinate data collection and comply with submission schedule; and (4) participate in a review of data findings to facilitate interpretation and reporting to SNCS. City will also participate, as requested by SSMC, in periodic site visits, interviews with key staff or project management, and focus group discussions with staff or client groups. City should factor these expectations into City's budget for the Homeless Shelter to allow for staff and administrative time required to participate in the evaluation study.

12. Indemnification. In accepting grant funds from SSMC, City hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless SSMC, its officers, directors, affiliates, employees, representatives, agents, successors and assigns from and against any and all claims, liabilities, losses, and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of City, its employees, contractors, or agents, in applying for or accepting such grant, in expending or applying the funds furnished pursuant to such grant or in carrying out the program or project to be funded or financed by such grant, except to the extent that such claims, liabilities, losses or expenses result directly from any act or omission of SSMC, its officers, directors, employees or agents.

13. Notices. All written notices to be given in connection with this Agreement will be sufficient if sent by certified or registered mail, postage prepaid or by national overnight delivery service addressed to the party entitled to receive such notice at the address specified by such party below. Either party may from time to time change its address for purpose of receipt of notice by a notice delivered in compliance with this subsection.

SSMC: Sutter Health Valley Area, Community
Health
Attn: Kelly Brenk
Address: 2700 Gateway Oaks, Suite 2200
Sacramento, CA 95833
A courtesy copy to be sent to: Sutter Health Office of the General Counsel Attn: VP & Chief Legal Officer- Sutter
Health Valley Area
2200 River Plaza Drive, 3d F1
Sacramento, CA 95833
City: TheCityofVallejo
Attn: Judy Shepard-Hall
555 Santa Clara St 3"* Floor
Vallejo, CA 94590

14. Waiver of Breach. Failure to declare a breach or the actual waiver of any particular breach of this Agreement or its material or nonmaterial terms by either party shall not operate as a waiver by such party of any of its rights or remedies as to any other breach.

15. Severability. If any provision contained in this Agreement is held to be unenforceable by an arbitrator or a court of law or equity, this Agreement shall be construed as if (01344482 v.2}TMU 3

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EXHIBIT A

GRANT OBJECTIVES
The charitable purpose of this Grant is to help address some of the social determinants of health for the population of the City of Vallejo and surrounding cities within the County of Solano, through the construction of the Homeless Shelter. The Homeless Shelter will be constructed, owned and operated by City. The Homeless Shelter has yet to be constructed, but City's target date for opening the Homeless Shelter is Summer of the year 2020.

The Homeless Shelter will be developed using a sustainable model where basic services are provided to people working to find housing and overcome issues contributing to their homelessness.

This shelter will be the first in the region to provide the homeless with short term shelter (up to 3 months that can be extended based on a person's lease start date). The Homeless Shelter will make use of referrals for intake of homeless individuals, couples, and military veterans who will complete an orientation, sign a shelter agreement and immediately:
i. exit the street
ii. receive access to a bed
iii. access three meals per day
iv. receive mental health support, case management, and other services V. receive counseling services
The City anticipates that the Shelter will intake over 600 vulnerable people who were living on the streets annually. Their goal is to exit 75% of these guests annually from the shelter to some type of permanent arrangement including, housing, reimification with family, transitional program, etc.

City has brought on board a part-time homelessness and supportive services coordinator who will be dedicated to overseeing performance management software, including HMIS, which will be used to evaluate the program and get real-time data about service delivery efforts and relate them directly to intended targets, milestones and outcomes. As a result. City will be able to see more precisely what is working, replicate or refine those efforts, and report successes immediately rather than days or weeks.

City is committed to providing the highest quality programs for homeless families and individuals by carefully monitoring and evaluating all shelter programs on an ongoing basis to determine their effectiveness and to make improvements. City plans to measure progress quantitatively and qualitatively by recording and tracking data by using the Homeless Information Management System ("HMIS"), an integrated county-wide database that tracks homeless housing and service outcomes in the region.

At a later date City will select the preferred referral tool to be used by City to determine an individual's eligibility and subsequent approval to move-in to the Homeless Shelter. Affer the homeless client enters the shelter, the operator will use this tool to record and track data and outcomes for all programs operated by City. Post move-in the shelter operator will be required to use the Vulnerability Index-Service Prioritization Decision Assistance Tool ("VI-SPDAT") to determine vulnerability scores, then submit this data to the county's Coordinated Entry ("CE") system for processing this information into the HMIS (past experience using HMIS will be in the criteria for bidders in the shelter operator RFP). Additionally, the shelter operator and City will track and evaluate program-level, organizational impact and outcomes. The shelter operator will be expected to use standard data collection forms at intake and exit; have data updated every month, or SOI344482v.2)TMU 5

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EXHIBIT B

REPORTING GUIDELINES
A. At the request of SSMC, City shall provide a report to update SSMC on the City's progress with the Homeless Shelter.

B. In addition. City shall submit financial reports on its use of the Grant Funds, at the request of SSMC.

C. City shall send all of the above reports to a representative identified by SSMC.

D. SSMC retains the right to subsequently modify the Reporting Guidelines over the Grant Period and shall provide written notice to City of any changes to the Reporting Guidelines. {01344482 v.2)TMU

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ACTION ITEM 9.C.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
Natalie Peterson, Assistant to the City Manager
Flor Magallanes, Administrative Analyst II
SUBJECT: RECEIVE AN UPDATE ON THE UNHOUSED SITUATION AND PROVIDE DIRECTION TO STAFF ON THE CITY’S UNHOUSED OPTIONS

RECOMMENDATION
Receive an update on the unhoused situation and provide direction to staff on the City's unhorsed options.

REASONS FOR RECOMMENDATION
On March 11, 2025, the City Council requested a future agenda item on the City’s unhoused population and options. This item came before the Council at a Special Meeting on March 18, 2025. After a staff presentation, significant community input, and City Council deliberation, the City Council requested that the item be continued to April 1, 2025 for additional Council discussion and direction. At their April 1, 2025, meeting, City Council provided direction to staff on specific initiatives, including encampment cleanups, parking/camping, Homeless Roundtable meetings, an Unhoused AD Hoc Committee, and 2x2 Committee coordination. Given that prior Council direction, staff is bringing forward this update on the requested options and information for City Council consideration this evening.

BACKGROUND AND DISCUSSION
At the April 1, 2025 special Council Meeting, the Council received a presentation from City staff regarding the City’s efforts thus far and potential future options related to addressing the unhoused situation in Vallejo. The presentation included an overview of a prior meeting on the unhoused situation from March 18, 2025 and outlined past program proposals, projects, and potential shelter sites that were presented to prior City Councils. Council provided direction to staff, which included the following:

1. Resume encampment cleanups in coordination with service providers beginning April 15, 2025;

2. Identify and evaluate potential designated parking and/or camping sites and developing high-level implementation plans with associated costs and regulatory needs;

3. Engage with or create a Homeless Roundtable;

4. Establish a working group or ad hoc committee to advise on homelessness efforts; and

5. Improve coordination regarding unhoused youth and families through working with local schools, the 2x2 Committee, and City Council.

Over the last several weeks staff have been working to bring back additional information, which is outlined below.

Update on Encampment Clean-ups Resuming
In alignment with City Council direction, staff resumed encampment clean-up operations using a coordinated approach in partnership with local service providers and faith-based organizations in mid-April 2025. This strategy prioritized public health and safety while ensuring individuals experiencing homelessness were connected to outreach and supportive services.

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City staff held two partner meetings where resource providers, unhoused advocate groups, faith-based organizations, and other CBOs were invited to attend to discuss and partner with the City on establishing a process for continuing encampment clean-ups in the City, with their support. These meetings were held on April 10 and April 17, 2025.

At the April 10 meeting, City staff provided an overview of the current encampment clean-up process (Admin Rule 7.10) and requested input on the current process, reviewed the direction from City Council regarding restarting encampment clean-ups, and discussed the various support services being provided in the community. From this meeting, all in attendance learned more about which organizations are operating in Vallejo, what services are being provided, and what services are currently lacking. It also provided a space for all to get a better understanding of the Coordinated Entry System. At this meeting, it was established that several churches are interested in possibly providing designated camping/parking locations, but have questions about the process, which are highlighted below.

At the April 17 meeting, City staff provided a brief recap of the April 10 meeting to new attendees, discussed and received feedback on the proposed encampment clean-up partnership pilot actions (attached), and defined the “HOT Team” (Homeless Outreach Team) that will be key stakeholders in doing outreach, HMIS intake and providing services at encampment notice postings and days leading up to the clean-ups.

HOT Team Organizations
• City of Vallejo
• Solano Integrated Outreach Team (SIOT, which is composed of Resource Connect Solano, 4th Second, CAN-B)
• Vallejo Together with NAACP support
• Fighting Back Partnership
• IHART
• Abode

Since these outreach meetings, the City has conducted one encampment clean-up outlined below.

The City conducted a clean-up on April 30. The process consisted of:
• Location Identification: The City identified the encampment site based on its proximity to sensitive areas and overall impact on public safety.
• Clean-up Noticing: In accordance with Administrative Rule 7.10, the location was posted with legal notices. Staff provided trespassing and debris removal notices and 72-hour vehicle removal warnings.

Staff also explained property storage options and outlined what the encampment clean-up process consists of. The location was noticed a week prior to the clean-up occurring. • HOT Team Engagement: HOT Team attended with clean-up noticing with City staff and conducted HMIS intake, mental health screenings, and service referrals. They made efforts to return to the site prior the clean-up to do additional outreach.
• Clean-Up Execution: The clean-up commenced the following Wednesday at 9:00 AM. Originally, the first hour was reserved for service partners to: assist individuals in gathering personal belongings, identify items eligible for City storage, provide transportation assistance, and coordinate towing of

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vehicles and RVs when applicable. City staff worked with all individuals residing at the encampment to provide additional time to remove their RVs, vehicles, and belongings offsite.

Areas of consideration for future Encampment clean-ups:

• Location Identification/prioritization – ultimately, encampment clean-ups are conducted based on public safety, environmental safety and general public access to public and private property. Council provided additional guidance for prioritizing high visibility or high priority areas. Staff are looking for additional guidance to define those areas.
• ADA considerations – Staff are currently working on an updated process to streamline ADA requests, where applicable, and ensure continued compliance with all legal requirements. • HOT Team Engagement – City Council directed staff to work with specific organizations to engage with encampments prior to clean-up. Staff have worked to establish the HOT Team that can be added to or modified as organizations become engaged or encampment clean-up processes get modified. • RV/car-based areas on public streets and other property vs. tent/structure-based encampments. Each type of area has its unique needs, applicable law and complexities. When determining prioritization, these differences should be kept in mind.

Designated Parking/Camping
Staff have identified several potential designated camping and parking sites (including City-owned and privately owned locations) and high-level costs associated with them, as well as regulatory requirements for each site. Each individual site will require additional site-specific analysis to ensure cost and implementation accuracy. High-level costing is provided to give some context, and if the Council directs a certain site(s) to have further study, staff can bring back more information.

The primary goal of Designated Parking/Camping is to create a transitional environment for those experiencing housing instability, where they can access a designated place to park/shelter. Each can be modified to meet the specific needs of the City of Vallejo, including budget restraints, operators, and location size.

Designated Parking
Designated Parking areas provide designated locations where individuals and families living in vehicles can temporarily safely park overnight while accessing supportive services. These generally fall into two categories:

• Short Term Temporary Designated Parking Sites: Typically hosted on public lots or by faith-based organizations under short-term agreements or provisional ordinances. These sites operate primarily at night, typically from 7pm to 7am, with limited infrastructure, such as portable restrooms, handwashing stations, and security personnel. They may require enforcement to ensure participants vacate the site each morning, and are usually intended for commuter vehicles rather than recreational vehicles (RVs). These are commonly operated by non-profit and/or faith based partners.

• Longer Term Temporary Designated Parking Sites: These sites require greater planning and investment, allowing for extended stays and accommodating RVs, fifth wheels, and commuter vehicles. Facilities will require security fencing, security guards, restrooms, showers, 24/7 staffing, case management, potable water, and potentially meal service. Often operated in partnership with nonprofit providers, these sites are better suited for sustained service delivery and longer-term housing navigation and are far more costly than the short

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term parking sites.

Designated Camping
Designated Camping provides a temporary designated, managed outdoor space for individuals experiencing housing instability who may not be eligible or willing to enter traditional shelters or Designated Parking areas.

Participants are assigned a designated space at the property, including a tent and a storage bin. Personal property is limited to what can reasonably fit within their tent. These sites are low-barrier and are intended to stabilize individuals while they work toward more permanent housing.

Designated Camping areas are typically managed by a nonprofit or contracted service provider. Sites typically include: potable water, meal service, hygiene facilities, security fencing, and on-site staff to offer case management and supportive services and enforce program rules.

For a successful Designated Parking or Camping area, an operator or service provider should: manage intake, enforce rules, provide site oversight, coordinate referrals to housing and support services, assume limited liability and uphold a good neighbor policy. These designated camping sites are often very expensive due to the costs associated with site preparation, longer-term operations and liability costs.

Staff has researched other Designated Parking and Camping strategies operating throughout California.

Models, funding outlines, and experienced outcomes are outlined below for your consideration.

MOVE Mountain View (Santa Clara County)
Operator: MOVE Mountain View (non-profit)
Location(s): Various sites across Santa Clara County, including Mountain View and Palo Alto Mountain View:

Longer Term-
Shoreline Lot B- 46 RV spaces + a dedicated space for a commuter vehicle Evelyn Lot- 30 RV spaces + 16 commuter vehicles
Short Term-
Two faith-based lots- up to 4 commuter vehicles per site (8 total) Palo Alto:

Longer Term-
2000 Geng Road- 20 RV spaces + permanent facility with showers, kitchen etc.

Short Term-
Four faith-based lots- up to 4 commuter vehicles per site (24 total) Funding: There are funding allocations that are not listed as City and County staff have yet to provide concrete figures.

Santa Clara County-$ 1,775,432 per year
$447,489 for 18 months from the City of Palo Alto to Santa Clara County for a 10 RV space expansion at Geng Road-
Capacity: Approximately 130 parking spaces across 9 sites Model: Combination of RV parking lots and temporary commuter vehicle sites Details: Sites offer designated parking, sanitation facilities, and on-site case management. Participants must have a valid driver’s license, registration, and insurance MOVE can assist with obtaining these. Temporary overnight lots at faith-based organizations operate from 6:00 PM to 8:00 AM and require daily vacancy.

Participants are screened with no automatic disqualification based on parole status unless safety is a concern.

Outcomes: MOVE Began as a pilot with just three spaces. MOVE now operates across multiple jurisdictions, offering scalable and flexible models through both city-leased and faith-based partnerships. 130 Sites for

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$4.4M per year.

WeHOPE Safe Parking Program (City of San Jose)
Operator: WeHOPE (nonprofit organization)
Location: 1300 Berryessa Road, San Jose, CA (6.3-acre site) Capacity: 86 RV parking spaces, serving approximately 100 individuals Model: Longer Term, 24/7 supportive RV parking facility Details:The site prioritizes admission for individuals residing within a 1.5-mile radius and does not require participants to have up-to-date vehicle registration or insurance, lowering barriers to entry. Participants receive comprehensive wraparound services designed to support their transition to stable housing. These include 24/7 on-site security, professional case management, access to sanitation facilities, food assistance, and opportunities to engage in community-building activities and classes. The program may also offer job training programs to further support residents’ long-term stability and self-sufficiency.

Funding: Construction Costs: $9.7 million. Annual Lease: $1.7 million per year for a 10-year lease agreement.

Operational Costs: $2.8 million annually, covering services such as case management, sanitation, food, and security

Interfaith Council of Alameda County (City of Oakland)
Operator: Interfaith Council of Alameda County (ICAC)
Location(s): One site: West Side Missionary Baptist Church Capacity: 25 vehicles per site
Model: Temporary overnight parking, 7:00 PM to 7:00 AM
Details: Sites include fencing, gated entry with security codes, surveillance cameras, and guards. Participants receive case management, employment support (e.g., with Port of Oakland), minor auto repair assistance, and access to weekly laundry and showers. A driver’s license, registration, and insurance are required to participate. Church congregates are financially compensated for their site support.

Funding: $450K will be awarded from the City of Oakland to ICAC for one year of operations at their current operating site and to expand to a second site with a day center. The second site will increase capacity by another 25 vehicles.

In 2018, ICAC provided $25,000 annually in rent to each faith-based partner site. This figure has changed, however it remains disclosed.

Catholic Charities (City of Santa Rosa)
Operator: Catholic Charities
Location(s): 55 Stony Point Road (City-owned parking lot) Capacity: Up to 52 parking spaces
Model: Low-barrier, housing-focused designated Parking
Details: RVs and commuter vehicles permitted. Participants have access to food, sanitation, showers, and comprehensive wrap-around services.

Funding: $1,949,739 allocated for the 18-month period from January 2024 through June 2025 Outcomes: Between March 2022 and August 2023:
• 164 individuals received shelter
• 136 (83%) engaged in case management
• 30 (25%) exited to permanent housing
• 18 (15%) exited to temporary housing or emergency shelters • The estimated program cost is $2,083 per month per vehicle. 52 parking spaces for $1.3M per year

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Faith-Based Temporary Parking (City of Fremont)
Operator: City of Fremont with rotating faith-based partners Location(s): Church parking lots throughout Fremont
Capacity: Up to 20 vehicles per site. Currently, 15 participants.

Model: Temporary overnight model (no RVs), hosted one month at a time per church Details: Churches may host 24-hour or overnight-only models. Each site is supported by a City staff liaison who screens participants. No minors are allowed. All participants undergo a sex offender registry check.

Amenities include portable restrooms and $100 monthly gas gift cards. City staff assist with “light-touch” Case management and a repair fund is available to help with insurance and minor vehicle needs.

Funding: City of Fremont pays $18K for monthly gas cards and $600 per month for portable toilet rental/service.

In-kind contribution of city-staff time; Churches volunteer to take nightly attendance.

Outcomes: Churches report no major issues. Ordinance allows flexibility by allowing churches to host up to 24 hours.

Mobile Temporary Shelter (Placer County)
Operator: The Gathering Inn
Location(s): Placer County Government Center, Auburn, CA Capacity: 60 individuals (expandable to 100)
Model: Low-barrier, tent-based mobile shelter
Details: Site provides individual tent-based shelter. Tents are 10’ x 10’ and cost approximately $500 each.

They have a lifespan of 9–10 months and are furnished with a cot, sleeping bag, and two bins for personal belongings. The site includes restrooms, showers, water access, and wrap-around services. Secure entry includes one-way in/out, weekly tent inspections, and pet allowances based on pet behavior. A substance-use counselor and behavioral specialist are on-site, and adjacent county services provide treatment and housing referrals.

Funding: $500,000 in startup costs (utility services and a building were already on site); $1.4 million annually for operations
Outcomes: Average stay is 92 days. Serves as a vital first step for individuals seeking treatment and eventual transition to higher-barrier shelters. 5, 60 participants in 50 tents for $1.4M a year.

Potential Locations for Designated Camping/Parking in Vallejo and Estimated Costs Address Property Owner Parcel Size Acres (Square
feet)
Zoning District
50 Solano Avenue City of Vallejo 8.70- Acres (378,972 square feet)
Waterfront Mixed-Use
(WMX)
404 Nebraska Vallejo Unified School
District

2.18- Acres (94,960
square feet)
Neighborhood Mixed-Use
(NMX)
120 Mini Drive (Army
Reserve Base)
Federal Government 3.86- Acres (168,142
square feet)
Public and Semi-Public
(PS)
Vacant Site off Rollingwood
Drive
City of Vallejo 4.31- Acres (187,743
square feet)
Residential Medium
Density (RMD)
Vacant Site off Benicia
Road
Syufy Enterprises (privately
owned)

10.09- Acres (439,520
square feet)
Neighborhood Mixed-Use
(NMX)
500 Redwood Yanni Limited LLC 12.45- Acres (542,322
square feet)
Vacant Commercial Land

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485 Santa Clara Street (Old
Post Office)
City of Vallejo 1.99 – Acres (86,684
square feet)
Governmental &
Miscellaneous

Expense Category Estimated
Cost
Asset vs
Rental
Self-Contained Restrooms (3 stalls) $50,700 Purchase
Self-Contained Shower/Combo (2
standard stalls & 1 ADA)
$106,011 Purchase
ADA Restroom Trailer (1ADA + 2 stalls)
Monthly Rental + Weekly Service
$6,720 Rental
2 Standard Portable toilets + 1
ADA (includes weekly service)
$595 Monthly
Rental
1 Standard Handwashing Station
(includes weekly service)
$185 Monthly
Rental
Modular guard-user check-in hut $19,800 Purchase
Self-Contained Dumpster Compactor $16,595 Purchase
Yard Fencing with Screening $315 per
panel
Purchase
Security Gate $14,500 Purchase
Water Service on site/ in street and plans
and permits
Site Specific Permanent
Electrical on site/ in street and plans and
permits
Site specific Permanent
Potable Water Delivery tank (1) 200
gallon tank (would need water service)
$470 Purchase
Security Services $9,000 per
month
Services

Surveillance camera systems (for 1
portable camera tower)
$300 - $500 Monthly
Rental
Site Lighting (rented light pole operating
off of a generator)
$1,000 Monthly
Rental
Signage
varies on size of sign- some signage
can be done in house
$30-$50 per
sign
Purchase
Operator Costs/Services $500k-$2m Services
Tents $500 per
tent

Garbage Service (1) 4 cubic yard
dumpster @ 2 pick-ups per week
$2,671.21 Monthly
Parking lot site prep (paving) $5-$15 per
sq. yard
Permanent
Parking lot site prep (striping) $10 per
space
Permanent

City Council also directed staff to work with faith-based organizations to pursue potential partnerships for designated parking or camping locations. Staff has had several conversations with various churches and faith- based organizations throughout the City to discuss potential partnerships and is continuing these

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conversations and efforts. Faith-based organizations considering participation in Designated Parking have brought forward several questions and concerns that they would like to work through prior to operating a Designated Camping or Parking area. The primary questions and concerns relate to risk and liability, including the cost of securing appropriate insurance coverage to host overnight guests on their property. Additionally, churches have cited concerns around enforcing early morning departures for temporary parking programs and the need for security to operate Designated Camping or Parking.

Additional Considerations – Designated Parking & Camping In an effort to provide a well-rounded conversation about potential designated parking and camping there are additional considerations that staff would like to highlight for Council’s discussion as they provide direction on next steps.

• City’s Property & Liability Insurance - Before any site can be implemented, the City must assess its exposure to legal and financial risk. Designated Parking or Camping on City-owned land could require expanded liability coverage. Budget & Budget Source –To provide the appropriate resources and services for a program, allocating an appropriate budget is essential. This includes identifying a funding source that can sustain the project for the identified project timeline. Council must consider initial infrastructure costs (e.g., plumbing, lighting, restrooms, fencing) as well as recurring operational expenses such as staffing, case management, security, and sanitation (e.g., restrooms, garbage, RV gray and black water dumping options).
• Timelines – Short Term vs. Longer Term – Council must also determine whether the program will be a short-term, quickly deployable project or a longer term infrastructure investment. Temporary models allow for pilot testing and immediate relief, while longer terms sites require long-term planning, zoning approvals, and deeper financial commitments. Programs on church property have less stringent zoning requirements than City Owned property.
• RVs and Vehicle Eligibility – For designated camping areas Council will also need to clarify eligibility around vehicle types (RV vs vehicle – or both). It will also be important to establish what standards vehicles must meet (e.g. operable, insured, registered), and how to manage waste for RV units. • Daytime Vacate Requirements – Temporary overnight-only parking areas can face low participation due to the inconvenience of requiring participants to vacate the premises during daytime hours. Many vehicle dwellers, especially those in large RVs or with mobility limitations, find it challenging to relocate daily. This logistical burden can discourage engagement and reduce the program's overall effectiveness.
• Criminal History and Sex Offender Conflicts
• To balance public safety and housing rights, the Council must determine if the designated Camping/Parking will exclude individuals with criminal backgrounds or sex offenders. If these groups are excluded from the Designated Camping/Parking it will need to be determined how to screen individuals to ensure they are not sex offenders or have other disqualifying criminal behavior. State law restricts proximity to schools, blanket bans may be legally questionable and exclude vulnerable individuals.
• Youth – Inclusion of families with minors raises design and safeguarding considerations, as does allowing unaccompanied minors. Council must decide whether to allow youth onsite, and if so, ensure alignment with child welfare standards and appropriate oversight measures. • Transportation Needs - When selecting a location and project type (Designated Camping or 24/7 Designated Parking) transportation access must be addressed for program participants to successfully engage with services, maintain employment, or attend school. The council may consider transit support

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such as gas vouchers, Clipper Cards, or coordination with transit agencies, especially for sites located away from service hubs.

Ad-Hoc Committee/Working Group
City Council expressed a desire to establish an ad-hoc Committee or Working to develop and recommend a comprehensive, actionable plan to the Vallejo City Council aimed at developing strategies to support the unhoused community. The ad-hoc committee or working group could be tasked with unhoused projects/programs, which could include for example: coordinating efforts among stakeholders, collaboration with VCUSCD, identifying service gaps, establishing a strategic plan to address the unhoused situation in Vallejo, and implementing evidence based solutions that take into account the City’s unique needs.

There are a few different paths to accomplish an ad-hoc committee on the unhoused. Staff is looking to City Council for direction on what vision of the ad-hoc or working group is:

1. An ad-hoc committee comprised of only up to three council members that meet and work with staff to address the unhoused issue. The ad hoc committee would need to have a specific and outlined charge and timeline for accomplishing the work.

2. A working group of up to three council members and representatives appointed by City Council that work with staff to address the unhoused situation.

3. A working group of up to three council members that meet and work with staff, service providers, individuals with lived experience, nonprofits, advocates, faith-based organizations, community-based organizations, healthcare and behavioral health professionals/organizations, and the community at large to address the unhoused situation.

Homeless Roundtable
At their April 1st meeting City Council directed staff to get involved with or create a Homeless Roundtable.

This included potentially establishing a City-led roundtable or being involved with Vallejo Together’s existing roundtable.

Currently, Vallejo Together hosts a virtual Homeless Roundtable on the first Wednesday of the month. Vallejo Together does not want the City to take over the meeting, but the City is invited to participate in these meetings and has a place for updates on their agendas. City staff plan to attend the meetings and provide updates beginning in July.

Council also referenced having a meeting like the City of Fairfield’s roundtable meetings, which is a City-led meeting. The meetings consist of many different partners operating in the unhoused space, surrounding jurisdictions, healthcare and mental health professionals and more. The meetings act as a connecting space to learn what groups are operating in the unhoused space and collaboration on the services they offer. The meetings also provide presentations on topics that cover the unhoused.

Youth and Families Homelessness
City Council and the community expressed the need to have a better understanding of the unhoused population relating to youth and families with youth. The 2024 Point In Time (PIT) Count represented that there were 7 households with 24 unhoused youth spread between them. Staff understand that this number may be underreported.

There is a program within the school district that provides information and resources for homeless children and youth and their right to enroll, attend, participate fully, and succeed in school. This program is the McKinney-

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Vento Homeless Assistance Act (McKinney-Vento Act) (42 United States Code 11431-11435) which is federal legislation that ensures the educational rights and protections of children and youth experiencing homelessness. It requires all local educational agencies (LEAs) to ensure that homeless students have access to the same free, appropriate public education, including public preschools, as provided to other children and youth. The McKinney-Vento Act defined LEAs as public-school districts, direct-funded and locally funded charter schools, and county offices of education.

City staff met with the McKinney-Vento Act Coordinator for the Vallejo City Unified School District (VCUSD) to gain a deeper understanding of the scale and complexity of student homelessness within the district. The conversation was both enlightening and essential in clarifying the critical role the District plays in identifying and supporting unhoused youth. As of December 31, 2024, VCUSD had identified 475 students experiencing homelessness: 43 in shelters, 336 living “doubled-up” in shared housing, 41 unsheltered (including tents, vehicles etc.), 55 in hotel/motel placements, and 22 unaccompanied minors without a parent or legal guardian.

That number has since increased to approximately 680 students as of May 2025.

This discussion highlighted the importance of expanding our approach to housing insecurity beyond encampments and visible vehicle dwellers and acknowledged the limitations some providers face in conducting outreach to students experiencing homelessness. In an effort to bridge service gaps, staff will also explore how McKinney-Vento data is or could be reflected within the Homeless Management Information System (HMIS) to strengthen service coordination while preserving student confidentiality. The District's Coordinator expressed openness to continuing these discussions and potentially participating in future meetings related to HMIS integration. Additionally, staff will be reaching out to schools outside of VCUSD to better understand the broader scope of student homelessness citywide.

This information also highlights the need to prioritize youth housing. Youth will not be allowed to participate in the Navigation Center. The Broadway project will allow youth to participate with a legal guardian who is experiencing homelessness. Staff will continue to meet with the McKinney Vento representative and collaborate on solutions. This could be an area where the Houseless Ad-Hoc Committee or Council Working Group could assist.

Governor Gavin Newsom’s May 2025 Homelessness Directive On May 12, 2025, Governor Gavin Newsom released a model ordinance urging cities and counties to adopt restrictions on persistent homeless encampments in public spaces. The directive follows the U.S. Supreme Court's decision in Grants Pass v. Johnson, which upholds a city’s right to ban public camping, even when shelter is unavailable.

Key Provisions
• Prohibits camping in one location for more than three consecutive days • Bans obstructions of sidewalks and public rights-of-way • Requires 48-hour notice and a good-faith offer of shelter before encampment removal • Outlaws semi-permanent structures like makeshift huts

State Incentives
Cities that adopt the model ordinance may receive priority access to $3.3 billion in state funding for housing, mental health, and substance use treatment infrastructure. While not mandatory, adopting the model ordinance may strengthen Vallejo’s position for state funding and clarify the City’s legal authority in managing encampments. However additional research is needed to determine the potential downsides and challenges.

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Requested Direction from Council

1. Receive direction from City Council on Designated Parking or Camping opportunities and potential locations. Staff recommends partnering with a faith-based organization due to AB932.

2. Establish City involvement in the Homeless Roundtable and potential creation of a new Homeless Roundtable.

3. For the Ad-Hoc Unhoused Committee - Identify Council members participating, scope of work and timeline, and duration for the Ad-Hoc Committee or Working Group.

FISCAL IMPACT
There is no fiscal impact associated with this item at this time. Once direction for specific projects/programs has been given, staff will return with site specific budget information for consideration and further refinement. Budget adjustments or requests would be brought forward to Council for review and allocation at future meetings based on that direction provided

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378. If site specific direction is given for staff to proceed with a project or program, staff will return with the proposal and any necessary further CEQA analysis.

ATTACHMENTS
None

CONTACT
Gillian Haen, Assistant City Manager (707)648-4163
[email protected]
Natalie Peterson, Assistant to the City Manager (707) 649-3415 [email protected]

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ACTION ITEM 9.D.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
SUBJECT: CONSIDER AND POSSIBLY ADOPT A RESOLUTION REQUESTING THAT

CONGRESSMAN GARAMENDI INCLUDE THE MARE ISLAND PRESERVE SITE IN THE

PROPOSED SAN PABLO BAY NATIONAL WILDLIFE REFUGE EXPANSION ACT OF 2024

RECOMMENDATION
Adopt a resolution asking Congressman Garamendi to consider adding the Mare Island Preserve Site to the proposed San Pablo Bay National Wildlife Refuge Expansion Act of 2024.

REASONS FOR RECOMMENDATION
Adding the Mare Island Preserve Site (excluding the Mare Island Cemetery owned by the Department of the Veteran’s Affairs and the U.S. Coast Guard property) to the proposed San Pablo Bay National Wildlife Refuge Expansion Act of 2024 would make it easier for U.S. Fish and Wildlife Service (USFWS) to accept and acquire this property in the future; however, both USFWS and City Council would have to approve any such transfer.

BACKGROUND AND DISCUSSION
In September 2024, Congressman John Garamendi and Senator Alex Padilla introduced the "San Pablo Bay National Wildlife Refuge Expansion Act” (Legislation) with Congressmen Jared Huffman and Mike Thompson. This Legislation would expand the National Wildlife Refuge (NWR), which is located in Marin, Sonoma, Napa, and Solano Counties, to include adjacent baylands owned by the State of California and nonprofit Sonoma Land Trust. It would not affect private land ownership or local land use decisions and expressly prohibits the use of eminent domain by the U.S. Fish and Wildlife Service (USFWS) to expand the NWR.

The NWR currently encompasses 24,390 acres, much of which is overwater. The Legislation would direct the USFWS to enter into cooperative agreements with state agencies, like California’s Department of Fish and Wildlife (CAFWS), to manage the NWR and nearby state conservation lands at landscape scale within the San Pablo Bay watershed. As with all National Wildlife Refuges, the legislation ensures that federally owned land within the expanded San Pablo Bay NWR boundary remain open to the public for outdoor recreation including hunting and fishing where permitted.

Mare Island Preserve
The Mare Island Preserve (Preserve), which is also known as the Mare Island Regional Park or Public Trust Parcel VIIA, is an approximately 112-acre site that was transferred from the Navy to the City in two transfers that occurred in 2001 and 2003. This transfer excluded 0.33 acres the Navy conveyed directly to the U.S.

Coast Guard (USCG) as a federal-to-federal agency transfer. In October 2023, the City conveyed the Mare Island Cemetery, which is located in the Preserve, to the United States Department of Veteran's Affairs (VA) and granted an easement for a small area adjacent to the Cemetery to the VA for the installation of a parking area and a restroom. The City continues to own the remaining approximately 109 acres of the Preserve as grantee/trustee of these public trust lands (Preserve Site). The lands for consideration to add to the Legislation are limited to City-owned lands and do not include the lands owned by USCG and the VA, nor the

Page 800 of 1056 ends

Date: May 27, 2025
Subject: CONSIDER AND POSSIBLY ADOPT A RESOLUTION REQUESTING THAT

CONGRESSMAN GARAMENDI INCLUDE THE MARE ISLAND PRESERVE SITE IN

THE PROPOSED SAN PABLO BAY NATIONAL WILDLIFE REFUGE EXPANSION ACT OF 2024

Page 2 ends

lands granted to the VA under an easement.

The City’s Public Works Department manages the Mare Island Preserve which is currently open to the public daily from approximately 6:30 am to 7:30 pm, adjusting for slight variations during winter. The City’s costs to manage this property, including opening and closing the gates, maintaining the restrooms, performing weed abatement and road sweeping, are approximately $56K/year.

All of the Mare Island agreements that reference the Preserve, including the 2002 State Lands Settlement Agreement, the 2002 Public Agency Lease, the current MI Specific Plan, and the 1999 Navy Economic Conveyance Development Agreement, state that the site is to be used for purposes of a park open to the general public.

San Pablo Bay National Wildlife (NWR) Legislation Summary The current draft legislation includes the following components:
• Expands NWR boundary, adding ~5,658 acres of lands, marshes, tidal flats, salt ponds, submerged lands and open waters to the NWR. This land is not developable. • Makes it easier for U.S. Fish and Wildlife Service (USFWS) to accept and acquire property in the future.
• Allows other federal agencies to transfer federally owned land within the modified NWR boundary to USFWS.
• Does not change current or future land uses.
• Parcels would remain in perpetuity as an inholding within the NWR boundary. Inclusion in the boundary does not come with any restrictions until the City voluntarily grants land to USFWS in the future. • Authorizes USFWS to acquire lands within the modified boundary, but only from willing donors.

If the Preserve Site were included in the Legislation, the City would not be obligated to transfer land ownership to USFWS and USFWS would not be obligated to accept land within the legislatively drawn boundary.

Land Parcels in Current Draft Legislation
• Current Mare Island parcels in Legislation:
o Western Early Transfer Parcel (WETP) includes some of the dredge ponds - State owned and partially leased to City. (2,814 acres)

• Mare Island land anticipated to be added to the Legislation:
o Public Trust Parcel XVI - This parcel is currently Navy-owned and was anticipated in the Navy agreements to originally transfer to USFWS. (~162 acres)

City Council Review
The decision before City Council is whether or not to request that the approximately 109-acre City-owned Mare Island Preserve Site be added to the Draft Legislation. In June 2024, staff presented the opportunity to the City Council in one-on-one meetings for consideration. At that time, Council direction to staff was to retain City ownership of the Preserve Site and not ask for inclusion in the San Pablo NWR. Council also felt the City

Page 801 of 1056 ends

Date: May 27, 2025
Subject: CONSIDER AND POSSIBLY ADOPT A RESOLUTION REQUESTING THAT

CONGRESSMAN GARAMENDI INCLUDE THE MARE ISLAND PRESERVE SITE IN

THE PROPOSED SAN PABLO BAY NATIONAL WILDLIFE REFUGE EXPANSION ACT OF 2024

Page 3 ends

could make a future request for NWR status at a later date if needed.

Most recently, several Council Members have requested that staff bring the item back for reconsideration. Congressman Garamendi’s office would like to know whether the City Council would like to include the Preserve Site in the NWR by May 31, 2025. Below are the pros and cons of this consideration:

• Pros:

1. Due to the high cost of managing the Preserve property, the City has been unable to find an operator of this facility and access and programming has been limited. Adding this property to the Legislation will make it easier to transfer the property to USFWS if the City decides to pursue this in the future, and then maintenance, operation and liability responsibilities would be transferred to USFWS.

2. Once included in the NWR, the status would ensure long-term conservation and continued public access.

3. Even if included in the legislation, the City would have to agree to the transfer to USFWS.

• Cons:

1. Without additional research, the City does not fully understand the implications of having the Preserve Site as an inholding within the NWR boundary.

2. If the Legislation passed, it is uncertain if the Legislation would curtail the City’s ability for future development. Hotels, motels, and guest houses are typically considered to be visitor-serving uses consistent with the public trust; provided they are open to the general public and are not intended for particularly extended stays they would be allowable uses in the Preserve.

FISCAL IMPACT
None

ENVIRONMENTAL REVIEW
CEQA and NEPA would be required at the time of any future transfer and would be conducted by the USFWS.

ATTACHMENTS

1. NWR Reso_CAO Stamp

2. San Pablo Bay Wildlife Refuge Expansion Act

CONTACT
Gillian Haen, Assistant City Manager
[email protected]

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RESOLUTION NO._______N.C.
.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO REQUESTING

CONGRESSMAN GARAMENDI TO CONSIDER ADDING THE MARE ISLAND PRESERVE SITE

TO THE PROPOSED SAN PABLO BAY NATIONAL WILDLIFE REFUGE EXPANSION ACT OF 2024

WHEREAS, in September 2024, U.S. Representative John Garamendi and Senator Alex Padilla, introduced the "San Pablo Bay National Wildlife Refuge Expansion Act of 2024” (Legislation) with Representatives Jared Huffman and Mike Thompson; and

WHEREAS, this Legislation would expand the National Wildlife Refuge (NWR) to include adjacent bay lands owned by the State of California and nonprofit Sonoma Land Trust and ensures that federally owned land within the expanded San Pablo Bay NWR boundary remain open to the public for outdoor recreation including hunting and fishing where permitted; and

WHEREAS, the Department of the Navy transferred the Mare Island Regional Park (commonly known as the Mare Island Preserve) to the City in two transfers that occurred in 2001 and 2003, totaling approximately 112 acres (Mare Island Preserve); and

WHEREAS, In October 2023, the City conveyed the Mare Island Cemetery , which is approximately

2.97 acres and is located in the Preserve, to the Department of Veteran's Affairs; and

WHEREAS, the City is the owner of the remaining approximately 109 acres of the Preserve (Mare Island Preserve Site); and

WHEREAS, adding the Mare Island Preserve Site to the San Pablo Bay NWR would facilitate its transfer to the U.S. Fish and Wildlife Service (USFWS) in the future; and

WHEREAS, if the Mare Island Preserve Site were transferred to USFWS in the future, the maintenance, operation and liability responsibilities would also be transferred to USFWS; and

WHEREAS, if the Mare Island Preserve Site is added to the Legislation, the City would not be obligated to transfer it to the USFWS, nor would USFWS be obligated to accept the conveyance.

NOW THEREFORE BE IT RESOLVED that the City of Vallejo City Council hereby requests Congressman Garamendi to consider adding the Mare Island Preserve Site to the proposed San Pablo Bay National Wildlife Refuge Expansion Act of 2024.

PASSED AND ADOPTED by the City Council of the City of Vallejo, State of California this 27th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:
________________________

ANDREA SOURCE, MAYOR

ATTEST: ________________________
DAWN G. ABRAHAMSON, CITY CLERK

Page 803 of 1056 ends

..................................................................... (Original Signature of Member)
118TH CONGRESS
2D SESSION H. R. ll
To modify the boundaries of the San Pablo Bay National Wildlife Refuge, and for other purposes.

IN THE HOUSE OF REPRESENTATIVES
Mr. GARAMENDI introduced the following bill; which was referred to the Committee on llllllllllllll
A BILL
To modify the boundaries of the San Pablo Bay National
Wildlife Refuge, and for other purposes.

Be it enacted by the Senate and House of Representa-1
tives of the United States of America in Congress assembled, 2 SECTION 1. SHORT TITLE. 3
This Act may be cited as the ‘‘San Pablo Bay Na-4
tional Wildlife Refuge Expansion Act of 2024’’. 5
SEC. 2. BOUNDARY MODIFICATION, ACQUISITION, AND AD-6
MINISTRATION. 7
(a) IN GENERAL.—There shall be included within the 8
boundaries of the National Wildlife Refuge the approxi-9 VerDate Nov 24 2008 16:31 Sep 25, 2024 Jkt 000000 PO 00000 Frm 00001 Fmt 6652 Sfmt 6201 C:\USERS\AEWAMSTED\APPDATA\ROAMING\SOFTQUAD\XMETAL\11.0\GEN\C\GARAM September 25, 2024 (4:31 p.m.)
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2 mately 5,658 acres of lands, marshes, tidal flats, salt 1 ponds, submerged lands, and open waters generally de-2
picted on the Map as ‘‘Proposed Boundary Expansion 3
Area’’. 4
(b) MAP.— 5
(1) C ORRECTIONS.—The Secretary may make 6
clerical and typographical corrections to the Map. 7
(2) P UBLIC AVAILABILITY ; EFFECT.—The Map 8
and any corrections made to the Map under para-9
graph (1) shall— 10
(A) be publicly available on the website of 11
the United States Fish and Wildlife Service; 12
(B) be on file and available for public in-13
spection in the appropriate offices of the United 14
States Fish and Wildlife Service, including the 15
office located at 2100 Sears Point Road, 16
Sonoma, California, 95476; and 17
(C) have the same force and effect as if in-18
cluded in this Act. 19
(c) ACQUISITION.— 20
(1) I N GENERAL .—The Secretary may acquire 21
land, water, or interests therein, including conserva-22 tion easements, within the boundaries of the Na-23
tional Wildlife Refuge, as modified by this Act, by 24
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3 donation, purchase from willing sellers with donated 1 or appropriated funds, or exchange. 2
(2) N O USE OF CONDEMNATION OR EMINENT 3
DOMAIN.—The Secretary may not acquire any of the 4
land, water, or interests therein under this section or 5 for the purposes of this Act by condemnation or emi-6
nent domain. 7
(d) A DMINISTRATION.—Subject to valid existing 8
rights, the Secretary shall administer the lands, waters, 9 and interests therein acquired under this section— 10
(1) as part of the National Wildlife Refuge; and 11
(2) in accordance with— 12
(A) the National Wildlife Refuge System 13
Administration Act of 1966 (16 U.S.C. 668dd 14
et seq.); and 15
(B) this Act. 16
(e) C OOPERATIVE AGREEMENTS REGARDING NON- 17
FEDERAL LANDS.—The Secretary may enter into cooper-18
ative agreements with the State of California or any agen-19 cy or political subdivision thereof and with any other per-20 son for the voluntary co-management of lands owned by 21 such State, agency, subdivision, or person and located 22 within or adjoining the boundaries of the National Wildlife 23 Refuge, as modified by this Act. 24
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4 (f) TRANSFER FROM OTHER FEDERAL AGENCIES.— 1
Any Federal property located within or adjoining the 2
boundaries of the National Wildlife Refuge, as modified 3 by this Act, that is under the administrative jurisdiction 4 of a department or agency of the Federal Government 5
other than the Department of the Interior may, with the 6 mutual concurrence of the head of the administering de-7 partment or agency and the Secretary, be transferred 8
without consideration to the administrative jurisdiction of 9 the Secretary for the purposes of this Act. 10
(g) P RIORITY USES.—In providing opportunities for 11
compatible fish and wildlife dependent recreation, the Sec-12 retary, in accordance with paragraphs (3) and (4) of sec-13 tion 4(a) of the National Wildlife Refuge System Adminis-14 tration Act of 1966 (16 U.S.C. 668dd(a)), shall ensure 15 that hunting, fishing, wildlife observation, photography, 16 and environmental education and interpretation are pri-17 ority public uses of the National Wildlife Refuge. 18
(h) S ENSE OF CONGRESS.—It is the sense of Con-19
gress that the Secretary should acquire land, water, or in-20 terests therein, including conservation easements, from 21 willing sellers within or adjoining the boundaries of the 22 National Wildlife Refuge, as modified by this Act, includ-23 ing by— 24
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5 (1) including in each annual budget submission 1
of the President under section 1105(a) of title 31, 2
United States Code, a request for funding for Fed-3
eral purposes from the Land and Water Conserva-4
tion Fund established under section 200302 of title 5
54, United States Code, for such acquisition pur-6
poses; and 7
(2) prioritizing using such funding made avail-8
able each fiscal year for such acquisition purposes. 9
(i) P UBLIC PARTICIPATION.—The Secretary shall 10
provide an opportunity for public participation in devel-11 oping the land protection plan for the area generally de-12 picted on the Map as ‘‘Proposed Boundary Expansion 13
Area’’, giving special consideration to public and private 14 entities, individuals, and residential communities located 15 within Napa, Marin, Sonoma, and Solano Counties, Cali-16 fornia. 17
(j) DEFINITIONS.—In this section: 18
(1) MAP.—The term ‘‘Map’’ means the map ti-19
tled ‘‘San Pablo Bay National Wildlife Refuge 20
Boundary Modification Act’’ and dated July 26, 21
2024. 22
(2) N ATIONAL WILDLIFE REFUGE .—The term 23
‘‘National Wildlife Refuge’’ means the San Pablo 24
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6 Bay National Wildlife Refuge located in Marin, 1
Sonoma, Napa, and Solano Counties, California. 2
(3) S ECRETARY.—The term ‘‘Secretary’’ means 3
the Secretary of the Interior, acting through the Di-4
rector of the United States Fish and Wildlife Serv-5
ice. 6
SEC. 3. TECHNICAL AMENDMENTS. 7
Section 3 of Public Law 92–330 (86 Stat. 399) is 8
amended— 9
(1) by striking ‘‘he’’ each place it appears and 10
inserting ‘‘the Secretary’’; 11
(2) in subsection (a), by striking ‘‘Secertary’’ 12
and inserting ‘‘Secretary’’; and 13
(3) in subsection (b), by striking ‘‘him’’ and in-14
serting ‘‘the Secretary’’. 15
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ACTION ITEM 9.E.

DATE: May 27, 2025
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT A COMMENT LETTER TO THE U.S. DEPARTMENT OF THE INTERIOR REGARDING ITS DECISION TO TEMPORARILY RESCIND ITS JANUARY 10, 2025 GAMING

ELIGIBILITY DETERMINATION FOR THE SCOTTS VALLEY VALLEJO SITE

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to submit a comment letter to the U.S. Department of the Interior regarding its decision to temporarily rescind its January 10, 2025 Gaming Eligibility Determination for the Scotts Valley Vallejo site.

REASONS FOR RECOMMENDATION
Staff recommends that the City Council send a comment letter to the DOI by May 30, 2025 in order to take a proactive approach to the Gaming Compact Process.

If the Department of the Interior upholds the Fee-to-Trust and Gaming Eligibility Determination, the next step will be for the Tribe to negotiate a Tribal-State Gaming Compact with the Governor. Concurrently, the City may engage with the Tribe to negotiate an Intergovernmental Agreement, during which there will be additional opportunities for public input.

If the Department does not uphold the Gaming Eligibility Determination, the land could remain in trust for the Tribe, but the land will not be eligible for gaming activity under the Indian Gaming Regulatory Act. However, there is a risk that without the ability to generate gaming revenue, the Tribe may be unable to finance and develop the broader homeland projects envisioned for the site.

BACKGROUND AND DISCUSSION
In July 2024, the U.S. Bureau of Indian Affairs (BIA) prepared an Environmental Assessment (EA) to analyze the potential environmental consequences of the Scotts Valley Band of Pomo Indians (Tribe) proposed Casino and Tribal Housing Project, which includes the acquisition by the BIA of a 160-acre property into federal trust status for the benefit of the Tribe for gaming purposes. The Project Site consists of four parcels (Assessor Parcel Numbers 0182010010, 0182020020, 0182020080, 0182020010) within the City of Vallejo in Solano County, California. The Project Site is bordered by I-80 to the west; Columbus Parkway and commercial development to the south; undeveloped land to the north; and undeveloped land, City water tank, electrical substation, and Vallejo Fire Station #27 to the east. The Project Site is undeveloped except for several unpaved ranch roads and a horse boarding facility. Following the acquisition of the Project Site into federal trust, the Tribe proposes to develop a casino facility, Tribal housing, a Tribal administration building, and associated parking and infrastructure on the Project Site (Proposed Project). The federal actions necessary to implement the Proposed Project trigger the requirements of the National Environmental Policy Act (NEPA).

For the purpose of this EA, the BIA will serve as the Lead Agency for compliance with NEPA and the City of Vallejo is a Responsible Agency. On July 8, 2024, the BIA circulated the NEPA EA for public review.

The City of Vallejo analyzed the document and submitted comments to the BIA on August 22, 2024, regarding

Page 810 of 1056 ends

Date: May 27, 2025
Subject: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT A COMMENT LETTER TO THE U.S. DEPARTMENT OF THE INTERIOR REGARDING ITS DECISION TO TEMPORARILY RESCIND ITS JANUARY 10, 2025 GAMING

ELIGIBILITY DETERMINATION FOR THE SCOTTS VALLEY VALLEJO SITE

Page 2 ends

potential impacts on the City. City staff also participated in the public hearing on the document on July 23, 2024.

Prior to the City submitting its comment letter, the Tribe reached out to City staff to discuss the potential impacts on the City of Vallejo. The Tribe offered to engage with the City to further study and analyze the potential impacts of the proposed Project and discuss potential mitigation measures for the potential impacts on the City.

On November 19, 2024, the City of Vallejo entered into a Cooperative Agreement with the Tribe to facilitate the analysis of various impacts of the proposed project on the City and to look at potential mitigations for those impacts. The Cooperative Agreement formalizes the Parties’ commitment to initiating discussions and establishing a foundational framework for cooperative negotiations on matters of shared interest relating to the Proposed Project and Project Site. Staff has been meeting bi-weekly with the Tribe since execution of that agreement to begin analyzing impacts including but not limited to Water Infrastructure, Easements, Capacity and Supply, Sewer, Wastewater and Stormwater, Vehicle and Emergency Access, Transportation Infrastructure and Capacity, Public Safety Services, Social Impacts and others. The City reserves the right to terminate the Agreement at any time. Signing the Agreement did not commit the City to any position regarding the Proposed Project. If the negotiations are fruitful, and the Department of the Interior upholds the Fee to Trust application, the Parties will be working towards an Intergovernmental Agreement to formalize the binding mitigation to protect the City's interests, but the overall commitment level at this time is minimal, since the termination clause allows the City to withdraw for any reason at our sole discretion. The Agreement provides the City with the means to independently analyze areas of concern that are specific to Vallejo in order to ensure mitigation reduces impacts if the project moves forward and is approved by the BIA.

While the City previously submitted letters expressing certain concerns regarding the Tribe’s proposed homeland project, we have since engaged in constructive dialogue with the Tribal Council and its representatives over the last ten months. During this time, City staff have met regularly with Tribal leaders and their advisors, working through complex land use, infrastructure, and planning issues in a spirit of mutual respect and intergovernmental cooperation. These efforts have laid the foundation for a long-term partnership that benefits both the Tribe and the broader Vallejo community.

On January 10, 2025, the Department of the Interior approved the Fee to Trust application and the associated environmental review, under the revised NEPA Environmental Assessment.

On March 24, 2025, two lawsuits were filed challenging the Department of the Interior’s trust land acquisition:
one by Yocha Dehe Wintun Nation and Kletsel Dehe Wintun Nation of Cortina, and the other by United Auburn Indian Community of the Auburn Rancheria. A third lawsuit was filed on April 10, 2025, by the Lytton Rancheria. Legal challenges from tribes with competing gaming interests—or from other opponents—are not uncommon in the context of tribal casino development. Historically, such lawsuits have not succeeded in preventing trust land acquisitions or the development of gaming projects.

On March 27, 2025, the Department of the Interior issued a “temporary rescission” of the Gaming Eligibility Determination. While the Department affirmed the land-into-trust decision, it rescinded the gaming eligibility determination to allow for consideration of additional information. The Department has requested that comment letters regarding the action be submitted by May 30, 2025.

On April 1, 2025, the Tribe filed a complaint and a motion for preliminary injunction seeking to reinstate the gaming eligibility determination. The motion is scheduled to be heard in Washington, D.C., on May 23, 2025.

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ELIGIBILITY DETERMINATION FOR THE SCOTTS VALLEY VALLEJO SITE

Page 3 ends

On April 21, 2025, a Reimbursement Agreement was executed between the City of Vallejo and the Tribe in order to facilitate further study of project impacts and potential mitigations identified in the Cooperative Agreement.

Comment Submission
The City of Vallejo may choose whether to submit comments to the Department of the Interior by the May 30, 2025, deadline. As part of its review, the Department is requesting evidence and legal analysis relevant to the application of the "restored lands" exception to the general prohibition on gaming on lands acquired in trust after October 17, 1988. Specifically, the Department is analyzing whether the Vallejo site qualifies under 25 U.S.C. § 2719(b)(1)(B)(iii) and the implementing regulations at 25 C.F.R. Part 292.

Under the federal Indian Gaming Regulatory Act, gaming is generally prohibited on lands acquired in trust after October 17, 1988, unless a specific exception applies. The restored lands exception permits gaming on lands that are part of a restoration of lands for an Indian tribe that has been restored to federal recognition, such as the Scotts Valley. The relevant regulatory provisions are found at 25 C.F.R. §§ 292.7–292.13, which set forth the criteria for determining whether land qualifies as “restored lands” for purposes of this exception.

To assist the Department in its evaluation, staff has prepared a draft letter for Council consideration, which is attached to this report.

Next Steps-Scotts Valley Tribe Proposed Project Process The land remains in trust as Tribal land. The next step depends on the Department of the Interior’s final determination regarding gaming eligibility. If the Gaming Eligibility Determination is upheld, the Tribe may begin negotiations with the Governor for a Class III Gaming Compact, should it choose to pursue a Class III gaming facility. If the determination is permanently rescinded, the Tribe may proceed with a Class II gaming facility, such as a card room, which does not require a state compact.

The City does not have discretionary approval over either of these processes. Its role is limited to that of a Responsible Agency in connection with the environmental review conducted as part of the Fee-to-Trust process.

Gaming Compact Process:
• Compact Negotiation: To operate Class III gaming, the Tribe must negotiate a Tribal-State Gaming Compact with the Governor. The Tribe has submitted a proposed Compact in March 2025 to the Governor that includes standard provisions on licensing and regulatory oversight. The proposed Compact requires the Tribe’s compliance with public health and safety standards and provides for dispute resolution.

• Secretarial Approval: Once executed, the Compact must be submitted to the Secretary of the Department of the Interior for review and approval. If the Secretary does not act within 45 days, the Compact is deemed approved to the extent it is consistent with Indian Gaming Regulatory Act, and must be published in the Federal Register.

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ELIGIBILITY DETERMINATION FOR THE SCOTTS VALLEY VALLEJO SITE

Page 4 ends

• Labor and Local Government Agreements: In addition to addressing the scope of authorized gaming and regulatory responsibilities, the Compact will require the Tribe to adopt a Tribal Labor Relations Ordinance and to provide information on any intergovernmental agreements with the City and other local governments.

• Tribal Gaming Ordinance: The Tribe is also required to adopt a Tribal Gaming Ordinance governing the conduct of class II and class III gaming activities on the trust land. The ordinance included provisions for regulatory oversight, revenue allocation, internal controls, and background investigations of key employees and vendors. The National Indian Gaming Commission, which is mandated to review and approve the gaming ordinances, approved the Tribe’s Gaming Ordinance in March 2025.

Next Steps
Given the above information, staff recommends that the City Council send a comment letter to the Department of the Interior by May 30, 2025 in order to take a proactive approach to this process.

Given these potential outcomes, staff recommends that the City Council submit a comment letter to the Department by the May 30, 2025 deadline to ensure the City takes a proactive and constructive role in the process.

If the DOI upholds the Gaming Determination, the next step is to negotiate an Intergovernmental Agreement with the Tribe as they negotiate the State Gaming Compact application. There will be additional opportunities for public input during the Intergovernmental Agreement process. If the Department does not uphold the Gaming determination, the land will still be held in trust but the Tribe will not be allowed to apply for the state Gaming Compact. The Tribe may choose to pursue a card room.

FISCAL IMPACT
This action has no fiscal impact.

ENVIRONMENTAL REVIEW
This action is exempt from CEQA because it is not a project which has a potential for resulting in either a direct physcial change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378.

Page 813 of 1056 ends

Vallejo City CouncilMay 27, 2025

Vallejo City Council
May 27, 2025