Broadway Project –Notice of Intent to Amend the FY 25-26 Budget –National Opioid Settlements Agreement Funding Gillian Haen, Assistant City ManagerNatalie Peterson, Assistant to the City Manager Broadway Project Background•Location: 2441 Broadway•47 Permanent Supportive Housing Units •Partners:–Developer: Firm Foundation–Operator: Shelter Inc. •Firm Foundation –current property owners (through construction)•City to take ownership at end of construction for anticipated future sale/transfer to affordable housing nonprofit organization Notice of Intent to Amend Fiscal Year Budgets •June 3rd–Council provided notice of intent to Amend FY 24-25 Budget up to $642,860.94 (with funds not to be allocated towards developer’s fees) •FY 24-25 Budget closed prior to agreement completion •Bringing forward same request to provide notice of intent to amend FY25-26 Budget up to $642,860.94 *Funds will be used for same criteria previously brought before Council Funding Request per budget Funding CategoryFunds for Shelter, Inc.Funds for Firm FoundationTotal RequestFurniture & Equipment$50,350$29,230$79,580Technology$16,200$0$16,200Operational Start-up services $126,592$129,400$255,992Construction Gap$0$71,785.94$71,785.94Operational Costs (up to 90 days)$197,713$21,500$219,213TOTAL$390,855$251,915.94$642,770.94 National Opioid Settlement Agreement
Furniture Build Out Day Thank you to Wells Fargo & Make It Home
Project Timeline Update•August 5th: Step 1: Notice of Intent to Amend FY 25-26 Budget (Opioid Funding) •September 9th: Step 2: Amend FY 25-26 Budget & approve funding agreements (Opioid Funding)•Shortly after September 9th: Move-ins•October: Ribbon Cutting Recommendation •Provide notice of intent to amend the fiscal year 2025-2026 budget in the amount of $642,860.94 of Opioid Litigation Fund Revenue to support the Broadway Project (step 1 of 2).•Step 2 will come before Council at future meeting with funding agreements
CONTACT(S)
Gillian Haen, Assistant City Manager [email protected] Honorary Street Sign Designation Request & Key to the City –CC Sabathia Erik Rzomp, Executive Assistant to the MayorNatalie Peterson, Assistant to the City Manager Honorary Street Sign Designation•Approved by Council July 11, 2023 •Honorary Street Sign Designations are reserved for exemplary service to the City of Vallejo. •This method of honoring individuals or groups is reserved for those having city wide impact or great renown. •The individual proposed to be honored with an honorary street sign designation must have resided or worked in Vallejo during their lifetime and must have made significant and long-term contributions through cultural, humanitarian, historic, military or professional achievement.
Key to the City •Policy is at discretion of Mayors Office –goes to Council for approval •A prestigious award to bestow honor upon distinguished persons or honored guests of the City of Vallejo & to recognize exceptional contributions/achievements. •Rare & restricted to instances of exceptional service or contribution•Nominees will be:–Persons who have made significant contributions or who have outstanding achievements. Categories may include, but are not limited to philanthropy, business, arts & culture, volunteering, advocacy or leadership
Carsten Charles “CC” Sabathia•Vallejo Native –Vallejo Little Leaguer –Vallejo High School 3 sport athlete •Lifetime Achievement in Major League Baseball•Class of 2025 MLB Hall of Fame •Philanthropist •PitCCh-In Foundation •Achievements in Arts & Culture –bestselling memoir “Till the End”
CC giving back to Vallejo PitCCh-In Foundation •Largest donor to Vallejo Teachers Store •Annual donor of free backpacks & school supplies VCUSD K-3rdgraders •Donated thousands in scholarships to deserving Vallejo students•Provided free tickets to VHS students to attend college & professional athletic events •Free baseball camps –providing free equipment & in-person instruction
CC giving back to Vallejo PitCCh-In Foundation
•Donated new cheer & athletic unforms & equipment to VHS & North Vallejo LL •Donated PPE to schools during COVID •Donated Free Thanksgiving Turkeys through Contra Costa-Solano Food Bank Sports Fields •Donated labor & funding to update VHS Baseball Field (turned field around, new sprinkler system, fencing, seating & scoreboard) •Similar updates made an NVLL which serves the youth of the Country Club Crest Neighborhood
Athletic Endeavors •NVLL –excelled in pitching •VHS Class of 1998 –3 sport athlete (Football, Baseball & Basketball)–Received scholarship to play football & baseball •Drafted to minor leagues in 1998•Major League debut at 20 years old CC in the MLB•Cleveland, Milwaukee, New York Yankees •2003 AL Cy Young Award Winner •Lead Yankees to Word Series Title •AL Championship Serious MVP •16thall-time list for strikeouts (3,093) at time of retirement•3rdleft hander to join the 3K strike-out club•1 of only 5 pitchers w/ 250 wins , 3K strike-outs, .600 winning percentage •In 26 post season games went 10-7 with 121 strike-outs in 130 inning Gateway Drive between Fairgrounds Dr. & Sage St.
Recommendation•Designate Gateway Drive from Fairgrounds Dr. to Sage St. as CC Sabathia Way –Honorary & Grant Key to the City •Lifetime achievement in MLB, Philanthropy & contribution to Arts & Culture make him well deserving of this recognition from the City of Vallejo •Meets both Honorary Street Sign Designation Criteria & Key to the City Criteria
CONTACT(S)
Erik Rzomp, [email protected] Peterson, [email protected] Honorary Street Sign Designation & Key to the City -ConFunkShunSharon Lund, Community Engagement ManagerErik Rzomp, Executive Assistant to Mayor Andrea Sorce Honorary Street Sign Designation•Approved by Council July 11, 2023 •Honorary Street Sign Designations are reserved for exemplary service to the City of Vallejo. •This method of honoring individuals or groups is reserved for those having city wide impact or great renown. •The individual proposed to be honored with an honorary street sign designation must have resided or worked in Vallejo during their lifetime and must have made significant and long-term contributions through cultural, humanitarian, historic, military or professional achievement.
Key to the City •Policy is at discretion of Mayors Office –goes to Council for approval •A prestigious award to bestow honor upon distinguished persons or honored guests of the City of Vallejo & to recognize exceptional contributions/achievements. •Rare & restricted to instances of exceptional service or contribution•Nominees will be:–Persons who have made significant contributions or who have outstanding achievements. Categories may include, but are not limited to philanthropy, business, arts & culture, volunteering, advocacy or leadership
ConFunkShun•Proud native sons of Vallejo founded the world-renowned R & B and funk group over 50 years ago.•Released 11 albums, earned eight Billboard Top 10 R&B hits including “Ffun,”, “Love’s Train,” and “Shake and Dance with Me.”•Founding member Michael Cooper, as a 20 year member of the Solano County Sheriff’s Department, has a commitment to public service
ConFunkShun•Recognition –National R&B Music Society Lifetime Achievement Award–Presidential Lifetime Achievement Award for a lifetime of service through music and more–Honorary doctorates •They continue to perform world-wide to sold out crowds.•Performing at home in Vallejo September 6, 2025, with City celebration on September 6
Florida Street between Mare Island Way and Solano Avenue
Recommendation•Designate Florida Street from Mare Island Way to Solano Avenue St. as ConFunkShunSt. –Honorary & Grant Key to the City and Proclamation •Lifetime achievement in Arts & Culture •Meets both Honorary Street Sign Designation Criteria & Key to the City Criteria
CONTACT(S)
Andrew Murray, City [email protected] Lund, Community Engagement [email protected] City Council Policy -Honorary Street Sign Designation Update Natalie Peterson, Assistant to the City Manager
Honorary Street Sign Designation Highlights •Council approved current policy July 11, 2023 •Differs from Naming of Facility Policy –allows for honoree to be living or posthumous & does not change the official street name•Only applicable to City Streets •Requests submitted to City Manager’s Office for review •Signage for up to 10 years (can request extension)
Honorary Street Sign Designation Highlights cont…•Requires fiscal sponsor for request•Individual or group must have resided or worked in Vallejo during their lifetime & made significant & long-term contribution through cultural, humanitarian, historic, military or professional achievements•Signs will have “Honorary” on the bottom line & be placed under official street sign Policy Updates Requested •Clarification added regarding ceremonial events associated with street sign designations–“If a celebration or ceremony is to accompany sign installation, the costs for the ceremonial event will be at the cost of the applicant & follow all applicable event permit fees & processes” •Costs associated will be updated to be consistent with the fiscal year the request is approved –Policy will be amended annually at staff level to provide the updated fees associated with design & installation
CONTACT(S)
Natalie Peterson, Assistant to the City Manager [email protected] Vallejo Municipal Marina
Update
August 5, 2025
Oscar Alcantar
Interim Public Works Director
Dock A Removal
• Due to significant silt
accumulation, Dock A is unusable
• Foth & Van Dyke prepared PS&E
and staff opened bids for project
on July 30, 2025
• At City Council tonight,
award Power Engineering
Construction Company contract
in amount of $646,100 for Dock A
removal
Sedimentation Study
• Foth & Van Dyke completed the
Sedimentation Study final draft
in Jan 2025
• Marina market study currently
in process
• Goal is reducing frequency of
dredging & increase access to
the Marina
Dredging
• Working on permits for 2026
season
• Project is feasible only if
additional budget is allocated
• Mobilization for dredging is costly
– $325,000 to mobilize and
demobilize each time
– (included in next slides costs)
Dredging
• Prices are construction ONLY
– No design/pre-con included
• Cost to dredge entire Marina
– $22 million
• Only North Basin
– $2.55 million (Marina
Entrance, to fuel dock/guest dock)
• Only South Basin
– $1.28 million (Entrance &
Fairway)
Marina CIP Projects
• PWM06: Dredging
– $790,021
• PWM07: Emergency Dock Repair
/ Replacement
– $646,100 (construction contract)
• PWM08: Abandon Boat Removal
– $78,054 (grant)
• PWM09: Seawall / Sedimentation
– $1,653,577 (grant and local match)
• CIP info as of 8/4/2025
F3 Marina Contract
• A RFQ was put out in May 2019
for Marina management and F3
Marina was awarded a contract
• Term 7/1/21 – 6/30/26 with
option to extend for up to 5
additional years
Additional Updates
• Marina total vacancy rate is
73.89%
• Boat Works has already left
– Staff is currently looking for
another tenant
• Zio Fraedo's will be leaving in
Sept 2026
CONTACT(S)
Oscar Alcantar
Interim Public Works Director
[email protected]
Permitting Process Overview(Planning & Building Divisions) City Council PresentationAugust 5, 2025
Kristin Pollot, AICP , Planning & Development Services Director •Existing Process Overview (Planning & Building)•FY 24/25 -Improvement Highlights•Longer Term Process Improvement Goals AGENDA
PreliminaryReview* Application
30 DaysSubmit Application / Pay FeesThere is an hourly rate, and deposit is required.(4 weeks) Pre-TPRC
1. Formal Application
Step 1. Submit formal application for Staff Review
Step 2. First Review –Routed to other Departments/ Agencies for review (30 days)Issues?Complete?Incomplete?Step 3. Resubmittal(If deemed incomplete by City Staff)Step 4. Second Review (30 days)Routed for Completeness Review
2. CEQA
Step 6. Environmental Review/ Analysis ( 2-24 months)•Exemption ND/MND/EIR Step 7.Environmental Posting(If Necessary –20-45 days)
3. Staff Analysis
Step 8. Final Project Plan Submittal (if required)
Step 9.Prepare Staff Report / Draft Conditions of Approval Routing to City Attorney’s Office(5 weeks)
4. Project Decision
Step 10.Decision Making Bodies:DirectorPlanning CommissionDesign Review BoardAHLCCity Council(6-10 weeks)Step 11.Decision -Approval-Denial-Appeal
5.Construction
Next Steps Include:-Apply for Building Permits-Final Maps-Final Planning Inspections Options for Submitting Plans and Paying Fees:1. Planning Division Counter –2ndfloor of 555 Santa Clara St, Vallejo, CA 945902. Drop-off Box –located outside of the City Hall main entrance3. Mail to Planning Division:City of VallejoATTN: Planning Division555 Santa Clara Street 2nd FloorVallejo, CA. 945904. ExaVault: https://vallejo.exavault.comNotes:Planning Consultation* and Preliminary Review Applicationare optional and recommended; not mandatory. Cost/ Fee Schedule are given to applicant in Pre-Application.
City of Vallejo responsibilities
Customer responsibilitiesPLANNING DIVISION ENTITLEMENT FLOWCHARTPlanning Division · 555 Santa Clara Street · Vallejo · CA · 94590· (707) 648-4522 · [email protected] Step 5. Deemed Complete –CEQA Analysisor Deemed Incomplete –Need to address items and resubmit
1. SUBMIT BUILDING PERMIT(1-2 DAYS)1.1Online submittals can be completed at eTRAKiT. If submitting revised plans, please email [email protected] let us know it is ready for review.1.2 Submittals can also be completed at the Building Division counter.
PROCESSING (1-2 DAYS)Process permit application and send an invoice to the applicant for the plan review fees.
2. PAY PLAN REVIEW FEES
PAY FOR THE PLAN REVIEW FEES2.1 Fees can be paid online at eTRAKiTor at City Hall.
ROUTINGAfter plan review fees are paid -route plans to reviewing departments and divisions:-Planning-Fire-Water-Flood and Wastewater-Public Works-Building-Health Department
3. PLAN REVIEW(Approx. 2 WEEKS)APPROVEDSend an invoice for the remaining permit fees due. CORRECTIONSSend a combined plan review comment letter from all the reviewing departments and division. APPROVEDProceed to 4. Permit IssuanceCORRECTIONSAmend plans to reflect each comment listed in the plan check comment letter. Submit a revised set of complete plans along with a response to the comment letter, see 1.1for submittal options.Repeat Step 3. until all status is “APPROVED” from the reviewing departments and divisions.*Additional Fees:Additional plan review fee of $204 per hour, will be added to the permit for any additional plan review, after the third plan review.
4. PERMIT ISSUANCE
PAY THE REMAINING PERMIT FEES4.1 Approved Plans are available on eTRAKiTor for pickup at the Building Division Counter.
BUILDING DIVISION PERMIT / PLANCHECK FLOWCHARTBuilding Division · 555 Santa Clara Street · Vallejo · CA · 94590· (707) 648-4522 · [email protected] of Vallejo responsibilities Customer responsibilities
References:eTRAKiT: https://vall-trk.aspgov.com/eTRAKiT/Search/permit.aspxIVR: 707-648-4384 Email regarding plan review status, please contact [email protected]
1. CONSTRUCTION AND SCHEDULE FOR INSPECTIONCommence/re-commence construction per approved plans.
SCHEDULE FOR INSPECTION2.1 Scheduling inspections can be completed online at eTRAKiTor by calling the automated IVR at (707) 648-4384.
2. INSPECTIONSPASSEDInform next subsequent inspection. FAILED Complete all corrections and schedule for a reinspection of those items.FAILED AND REQUIRES REVISED PLANSInform revised plans are required and send a Correction Email or Correction Notice.
PASSED AND FAILEDRepeat Steps 1 and2 until project is ready for Step5. FINAL INSPECTION.FAILED AND REQUIRES REVISED PLANS Proceed to Steps 3 and 4. *Additional Fees:1. Inspection fees of $204 will be added if failed the same inspection twice (no-show will count as one inspection).2. Plan review fees of $204 per hour will be added for reviewing revised plans.
3. PLAN REVIEWAmend plans to reflect each comment listed in the Correction Notice.Submit a revised set of complete plans along with a response letter outlining all changes.3.1 Online submittals can be completed at eTRAKiT, please email [email protected], once submitted to let us know it is ready for review. 3.2 Revised plans can also be submitted at the Building Division Counter.Plans will be routed for review once plan review fees are paid, see step 4.
APPROVEDRepeat Steps 1 through4 until project is ready for 5. FINAL INSPECTION.CORRECTIONRepeat Step 3 until all status is “APPROVED” from the reviewing departments and divisions.
4. PAY FEESAn invoice will be sent to the applicant for the additional fees due.
PAY FEES4.1 Fees can be paid online at eTRAKiTor at City Hall. Once fees are received, plans will be routed to the various departments for review.
5. FINAL INSPECTIONS5.1 Obtain final inspection approvals from all required departments and division prior to scheduling for the final building inspection. 5.2 Schedule for a final building inspection. Final approval signature on the building permit card will serve as a Certificate of Occupancy for that permit.
Congratulations. You are done with your project!An official framableCertificate of Occupancy isavailable for nominal fee upon request.
BUILDING DIVISION INSPECTION/ REVISION FLOWCHARTBuilding Division · 555 Santa Clara Street · Vallejo · CA · 94590· (707) 648-4522 · [email protected] of Vallejo responsibilities Customer responsibilities
ReferenceseTRAKiT: https://vall-trk.aspgov.com/eTRAKiT/Search/permit.aspxIVR: 707-648-4384 24/25 Process ImprovementsPLANNING:§Hired 5 new planners§Reduced email/phone response times from 10+ days to 48 hours§Project review times reduced§New ‘Project Submittal Checklist’ with full matrix §Consolidation of planning project numbers §Completed “Phase 1” Zoning Clean-Up§New Mills Act auditing process initiated 24/25 Process ImprovementsBUILDING: §Hired a new CBO & 3 new inspectors§Reduced counter wait times from approx. 30-45 minutes to 5-20 minutes §Reduced email/phone response times from 3-4 days to 1-2 day§Reduced plan review turnaround times from 6+ weeks to 22 business days§Symbium launched for instant solar permitting 24/25 Process ImprovementsBOTH + FRONT COUNTER: §ADU Streamlining –handouts and tracking, etc.§Initiated User Fee Study update (more transparent, accountable & increase cost recovery)§Relocated front counter §Added virtual queue for front counter Longer Term Goals:
§Continue recruitment efforts (Building Division) & refine organizational chart§Complete Planning and Building Fee Studies§Initiate “Phase 2” Zoning Clean-Up Work (with focus on ‘Procedures’)§Pursue additional ‘instant permitting’ options in the Building Division§Complete ADU Ordinance updates§Update ‘Standard Conditions of Approval’§Continue staff training for drafting findings, conditions of approval, and certifications for Building staff§Further evaluate existing software systems for better utilization§Update Building process checklists in conjunction with the 2025 CA Building Code update.
CONTACT(S)
Kristin Pollot, AICP , PDS [email protected] Orozco, Planning Manager –Current [email protected] Collins, Chief Building Official [email protected] *Current Commissioner
REVISED: List of Eligible Applicants for Appointment (August 5, 2025) Architectural Heritage & Landmarks Commission – 2 vacancies (terms to expire 12/31/26) Braulio Soto Beautification Commission – 2 vacancies (1 term to expire 6/30/27 and 1 term to expire 6/30/29) Avonelle Hanley-Mills Erin McGarry Commission on Culture + Arts – 1 vacancy (term to expire 12/31/25) Jeremy Smith-Batha Monique Shaifer Dganit (DG) Abramoff Housing & Community Development Commission – 3 vacancies (terms to expire 6/30/29) Lynda Daniels Alexisbell Ojo *Nicholas Cassidy Jerelle Medearis *Jared Bunde Ebony Smith Jason Huynh Human Relations Commission – 4 vacancies (terms to expire 6/30/29) Jerelle Medearis *Courtney Davis Brandon Greene Kiesha Douglas Lindsay Elam *Demetra Stall-Nash McCune Collection Commission – 1 vacancy (term to expire 6/30/29) *Vince Tajima Zachary Kent *Current Commissioner
Participatory Budgeting Steering Committee –11 member & 3 alternate vacancies (terms to expire 6/30/27) *Paul Perry Patricia Baisden (Primary) Don Jordan (Secondary) African American Alliance* *Ebony Smith *Jessica Lozano Planning Commission – 2 vacancies (terms to expire 6/30/29) Ahmed AbouSamra Chris White *Eric Blind Chris Platzer