Vallejo City Council
December 9, 2025

HYBRID MEETING
www.Cityofvallejo.net

CALL AND NOTICE OF REGULAR
MEETING AT 7:00 PM OF THE

VALLEJO CITY COUNCIL

DECEMBER 9, 2025

Council Chambers
555 Santa Clara Street
Vallejo, CA 94590

COUNCIL MEMBERS
Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Matulac
Charles Palmares

NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom
City Hall and the Council Chambers will be open to
members of the public 30 minutes prior to the start of
the meeting.

PUBLIC COMMENT: Members of the Public may provide
public comments during the City Council Meeting in
person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via
phone, by dialing (669) 900-6833.

For additional instructions on how to speak remotely
during public comment, please
visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:

There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City
website: www.cityofvallejo.net/Streaming
• Join the Zoom webinar:
https://ZoomRegular.Cityofvallejo.net
Scan QR code for live captions and translation in Spanish and Tagalog.

Hybrid Options are available for members of the public to participate. To participate remotely

Option to Join by Computer
From your browser go to https://ZoomRegular.CityofVallejo.net to launch and join the zoom application.

Meeting ID: 914 0075 0676#
Meeting Password: 131313
Option to Join by Phone
Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
Meeting Password: 131313
Press *9 to digitally raise your hand from the phone.

Press *6 to unmute/mute

Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk

Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

5. PRESENTATIONS AND COMMENDATIONS

6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approval of minutes for the special and regular meetings of November 4 and 18 and the November 24, 2025 special joint meeting of the City Council and Planning Commission
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard

procedural action so the City Council does not have to read an ordinance in its entirity
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT A RESOLUTION: (1) ACCEPTING A $199,135 FISCAL YEAR 2025

LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS ACT GRANT,
(2) APPROVING ANY STANDARD GRANT AGREEMENT RELATING
THERETO THAT IS APPROVED BY THE CITY ATTORNEY’S OFFICE, (3) AUTHORIZING THE CITY MANAGER’S EXECUTION OF ANY SUCH
AGREEMENT, AND (4) PROVIDING NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025–2026 GENERAL FUND BUDGET IN THE AMOUNT OF $199,135 (STEP 1 OF 2)
Recommendation: Adopt a Resolution:

1. Accepting a $199,135 Fiscal Year 2025 Law Enforcement Mental Health and Wellness Act Grant (“LEMHWA Grant”);

2. Approving any standard grant agreement relating thereto that is approved by the City Attorney’s Office;

3. Authorizing the City Manager’s execution of any such agreement; and

4. As the first in a two-step process, providing notice of intent to amend Fiscal Year 2025-2026 General Fund budget to recognize revenue and appropriate expenditures in the amount of $199,135.

Contact: Jason Ta, Chief of Police
[email protected]
D. ADOPT A RESOLUTION AMENDING THE CITY'S FISCAL YEAR 2025-2026 GENERAL FUND BUDGET TO RECOGNIZE THE $999,729 BYRNE STATE CRISS INTERVENTION PROGRAM COHORT 2 GRANT AND
APPROPRIATE EXPENDITURES THEREFROM (STEP 2 OF 2)
Recommendation: As the second in a two-step process, adopt a Resolution amending the General Fund Fiscal Year 2025-2026 budget to recognize $999,727 of revenue from the Byrne State Crisis Intervention Program Cohort 2 Grant (“SCIP Grant”) and to appropriate corresponding expenditures.

Contact: Jason Ta, Chief of Police
[email protected]
E. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-26 SOLID

WASTE FUND BUDGET TO RECOGNIZE REVENUE IN THE AMOUNT OF $120,000 FOR A COMPREHENSIVE PERFORMANCE EVALUATION OF
RECOLOGY VALLEJO (STEP 1 OF 2)
Recommendation: Provide Notice of Intent to amend the Fiscal Year 2025-26 Solid Waste Fund budget to recognize reimbursement from Recology Vallejo in the amount of $120,000 to cover costs of a comprehensive performance review of the City's franchise
Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]

F. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VALLEJO TO APPROVE A SHORT FORM CONSTRUCTION CONTRACT
WITH S2SERM, LLC, FOR ON-CALL FENCING SERVICES FOR A NOT-TO- EXCEED AMOUNT OF $740,000 AND AUTHORIZE THE CITY MANAGER

TO EXECUTE THE SAME
Recommendation: Adopt a resolution of the City Council of the City of Vallejo to approve a Short Form Construction Contract with S2SERM, LLC, for on-call fencing maintenance, repair, fabrication, and installation services in accordance with City of Vallejo Standard Specifications, for a not-to-exceed amount of $740,000 and authorize the City Manager to execute the Agreement.

Contact: Beth Schoenberger, Water Director (707) 648-5439 [email protected]
John Palesi, Water Operations Manager for Operations & Maintenance (707) 648-4302
[email protected]
G. ADOPT A RESOLUTION AMENDING THE SALARY PLAN TO ADD ONE

BUILDING PLANS EXAMINER AND DELETE ONE PLAN CHECK

ENGINEER
Recommendation: Adopt a resolution to amend the City’s Salary Plan by adding one Building Plans Examiner position to the IBEW salary schedule and deleting one Plan Check Engineer effective December 13, 2025.

Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
H. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2025-26 BUDGET TO
APPROPRIATE $63,783 FOR A PROFESSIONAL SERVICES

AGREEMENT WITH MICHAEL BAKER INTERNATIONAL FOR

AFFORDABLE HOUSING CONSULTANT SERVICES, TO CREATE AN

AFFORDABLE HOUSING DEVELOPMENT POLICY AND PROCEDURE

HANDBOOK AND AS NEEDED ON CALL HOUSING DEVELOPMENT
SERVICES (STEP 2 OF 2)
Recommendation:

Adopt a resolution amending the FY2025-26 budget to appropriate $63,783 for a Professional Services Agreement with Michael Baker International for Affordable Housing Consultant Services (Step 2 of 2)
Contact: Nalungo Conley, Assistant City Manager (707) 648-4301 [email protected]
I. ADOPT A RESOLUTION TO AMEND THE FISCAL YEAR 2025-2026 BUDGET AND APPROPRIATE THE PREVIOUSLY APPROVED $160,000 FOR THE FIRST 5 EARLY LEARNING CENTER FROM GENERAL FUND

UNASSIGNED FUND BALANCE BACK INTO THE YOUTH BUDGET MULTI- YEAR OPERATIONAL PROJECT #MY2222 (STEP 2 OF 2)
Recommendation: Adopt a resolution to amend the Fiscal Year 2025-2026 budget and appropriate the previously approved $160,000 for the First 5 Early

Learning Center from General Fund Unassigned Fund Balance back into the Youth Budget Multi-Year Operational Project # MY2222 (Step 2 of 2) Contact: Andrew Murray, City Manager (707) 648-4085
[email protected]
J. ADOPT A RESOLUTION APPROVING A THIRD AMENDMENT TO THE

GOLF COURSE MANAGEMENT AGREEMENT BETWEEN THE CITY OF

VALLEJO AND KEMPER SPORTS MANAGEMENT LLC (SUCCESSOR TO

TOUCHSTONE GOLF, LLC) AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME
Recommendation: Adopt a resolution approving a Third Amendment to the golf course professional services agreement between the City of Vallejo (City) and Kemper Sports Management, LLC for City golf course management services and authorizing the City Manager to execute the same.

Contact: Gilian Haen, Assistant City Manager (707) 648-4163 [email protected]
K. ADOPT A RESOLUTION TO: (1) AMEND THE FISCAL YEAR 2025-2026 BUDGET IN THE AMOUNT OF $210,000 TO FUND PROFESSIONAL

SERVICES RELATED TO SECURING FEDERAL FUNDING TO EXPAND

MARITIME INDUSTRIAL ACTIVITY AND WORKFORCE DEVELOPMENT
IN VALLEJO (STEP 2 OF 2); AND (2) APPROVE A CONSULTANT

SERVICES AGREEMENT WITH THE ROOSEVELT GROUP AND

AUTHORIZE THE CITY MANAGER TO EXECUTE SAME
Recommendation:

Adopt a resolution to: (1) amend the Fiscal Year 2025-2026 budget to execute a Professional Services Agreement in an amount not to exceed $210,000 (Step 2 of 2); and (2) approve a Consultant Services Agreement with the Roosevelt Group and authorize the City Manager to execute same.

Contact: Nalungo Conley, Assistant City Manager
[email protected]
L. AUTHORIZE STAFF TO ENTER INTO A CONSULTANT SERVICES

AGREEMENT WITH RAFTELIS FOR FACILITATION SERVICES FOR CITY

MANAGER AND CITY ATTORNEY PERFORMANCE EVALUATIONS
Recommendation: Authorize Staff to enter into a Consultant Services Agreement with Raftelis for facilitation services for City Manager and City Attorney performance evaluations.

Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]

9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first

A. HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION FOR THE 2025

VALLEJO WATER QUALITY PUBLIC HEALTH GOALS REPORT AS

REQUIIRED BY THE CALIFORNIA HEALTH AND SAFETY CODE
Recommendation: Hold a public hearing and adopt the resolution receiving and acknowledging comments from the public on the “2025 Vallejo Water Quality Public Health Goals Report” dated July 1, 2025, as required by the California Health and Safety Code §116470(b), and referring any comments to the Water Department for consideration.

Contact: Beth Schoenberger, 707-648-5439
[email protected]
B. PUBLIC HEARING REGARDING INCREASED ASSESSMENTS IN THE

VALLEJO TOURISM BUSINESS IMPROVEMENT DISTRICT AND THE

LEVYING AND COLLECTION OF ASSESSMENTS WITHIN THE DISTRICT

AND FIRST READING OF AN ORDINANCE AMENDING CHAPTER

14.50.090 OF THE VALLEJO MUNICIPAL CODE, VALLEJO TOURISM

BUSINESS IMPROVEMENT DISTRICT
Recommendation: To be able to increase the Vallejo Tourism Business Improvement District (VTBID) assessments, a public hearing must be held to receive public testimony and an amendment to the existing ordinance must be considered. Staff recommend that the City Council hold the public hearing, consider the comments therefrom and introduce the amendments to Chapter

14.50.090 of the Vallejo Municipal Code (First Reading).

Contact: Gillian Haen, Assistant City Manager, (707) 648-4163 [email protected]
C. AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR

OUTSIDE LEGAL SERVICES RELATING TO A PERSONNEL COMPLAINT Recommendation: Discuss and provide direction to staff on a firm to provide legal services to the City regarding certain allegations raised by the American Civil Liberties Union (ACLU).

Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
D. INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING SECTION 2.27.060A OF THE VALLEJO

MUNICIPAL CODE CONCERNING MEETING DATES FOR THE

SURVEILLANCE ADVISORY BOARD (FIRST READING)
Recommendation: Staff recommends that the City Council introduce the ordinance.

Contact: Randy J. Risner, Chief Assistant City Attorney [email protected]
E. ADOPT A RESOLUTION TO AMEND THE FISCAL YEAR 2025-2026 BUDGET AND APPROPRIATE $300,000 IN MEASURE P FUNDS TO

GREATER VALLEJO RECREATION DISTRICT (GVRD) FOR RECREATION

GRANT TO FUND SUBSIDIES OR OTHER MEASURES TO ENHANCE
COMMUNITY SAFETY (STEP 2 OF 2) AND RECEIVE A PRESENTATION

ON SCOPE OF GRANT AGREEMENT AND PROVIDE FEEDBACK TO
STAFF
Recommendation: Adopt a Resolution to Amend the Fiscal Year 2025-2026 Budget and Appropriate $300,000 in Measure P Funds for the Greater Vallejo Recreation District (GVRD) for Recreation Grant to Fund Subsidies or Other Measures to Enhance Community Safety (Step 2 of 2) and Receive a Presentation on Scope of Grant Agreement and Provide Feedback to Staff Contact: Andrew Murray, City Manager (707)648-4576
[email protected]
F. RECEIVE SCOPES FOR CITY COUNCIL REFERRALS AND PROVIDE

DIRECTION TO STAFF
Recommendation: Receive the scopes that City staff developed for City Council referrals and provide direction to staff.

Contact: Jason Ackley, Assistant to the City Manager
[email protected]; 707-648-4577

10. INFORMATION CALENDAR

11. CITY MANAGER’S REPORT

12. CITY ATTORNEY’S REPORT

13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.

14. REQUEST & ACTION FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS

15. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

16. ADJOURNMENT

ADDITIONAL CITY INFORMATION
Members of the public can:
• Like us on Facebook and Instagram (@cityofvallejo)
• Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) • Sign up for emergency alerts at: alertsolano.com
Dated: Tuesday, December 2, 2025
Andrea Sorce, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to

Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Matulac
Charles Palmares,

at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 5:45 p.m., Tuesday, December 2, 2025.

Dated: Tuesday, December 2, 2025

Special City Council Meeting Minutes
November 4, 2025
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
NOVEMBER 4, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 5:34 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju (arrived at 5:47 p.m.), Matias (arrived at 5:38 p.m.), Matulac, and Palmares

Absent: None
Staff present: City Manager Murray, City Attorney Nebb, City Clerk Abrahamson, Assistants to the City Manager Haen and Chief Assistant City Attorney Risner

The City Council convened into Closed Session in the Council Conference Room at 5:37 p.m.

3. CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8
Property: Zio Fredo's, 23 Harbor Way, Vallejo, CA
Agency Negotiators: Gillian Haen, Assistant City Manager Negotiating Parties: Tony La Forte
Under Negotiations: Price and Terms of Payment
B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2):1 case

4. ADJOURNMENT

The meeting adjourned at 6:59 p.m.

________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Regular City Council Meeting Minutes
November 4, 2025
Page | 1

VALLEJO CITY COUNCIL

REGULAR MEETING MINUTES
NOVEMBER 4, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 7:09 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, Matias, Matulac, and Palmares

Absent: None
Staff present: City Manager Murray, City Attorney Nebb and City Clerk Abrahamson

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

City Attorney Nebb reported the following:

Item 3A: Council provided direction to its property negotiators Item 3B: No action to report.

5. PRESENTATIONS AND COMMENDATIONS
Action: Youth Services Coordinator Grace-Barksdale introduced the 2025 Youth Delegation and Mayor Sorce read the proclamation and recognized Native nations in attendance.

A. YOUTH DELEGATION TO THE 2025 NATIONAL LEAGUE OF CITIES

CONFERENCE
B. PRESENTATION OF A PROCLAMATION RECOGNIZING NATIVE
AMERICAN HERITAGE MONTH, NOVEMBER 2025

6. FIRST COMMUNITY FORUM
Speakers: Daniel Boone, Jeff Herman and Michael Thompson (Vallejo United Soccer Club and Rise FC), David Marsteller Jr., Patricia Franklin, Chris De Ray, and Sean Davis.

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: David Haldane (Items 8C, 8D and 8G).

8. CONSENT CALENDAR AND APPROVAL OF AGENDA

Regular City Council Meeting Minutes
November 4, 2025
Page | 2
Action: moved by Vice Mayor Bregenzer and carried unanimously, unless otherwise noted, approval of the Agenda and the Consent Calendar with the removal of Item 8D making it Item 8.1.

A. WAIVE READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

B. CITY TREASURER’S QUARTERLY INVESTMENT REPORT
Recommendation: Accept the City Treasurer’s Investment Report for the quarter ended September 30, 2025
Contact: Florita Cruz, Assistant Finance Director, (707) 648-5542 [email protected]
Action: accepted City Treasurer’s Investment Report for quarter ended September 30, 2025.

C. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-26 BUDGET TO ALLOCATE THE U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA) 2025 GRANT IN THE AMOUNT OF $500,000 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME (STEP 1 OF 2)
Recommendation: Provide notice of intent to amend the Fiscal Year 2025-2026 budget to allocate the U.S. Environmental Protection Agency (EPA) 2025 Grant in the amount of $500,000 and authorize the City Manager to execute the same (Step 1 of 2)
Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]
Action: provided notice of intent to amend the Fiscal Year 2025-2026 budget to allocate the U.S. Environmental Protection Agency (EPA) 2025 Grant in the amount of $500,000 and authorize the City Manager to execute the same (Step 1 of 2).

D. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET TO ALLOCATE $746,200 OF THE MONSANTO SETTLEMENT FUNDS TO THE POLICE DEPARTMENT HEADQUARTERS PROJECT (STEP 1 OF 2) Recommendation: Provide Notice of Intent to amend the Fiscal Year 2025- 2026 budget to allocate $746,200 of the Monsanto Settlement Funds to the Police Department Headquarters Project (PW9818).

Contact: Oscar Alcantar, Interim Public Work Director, 707-648-4433 [email protected]

Regular City Council Meeting Minutes
November 4, 2025
Page | 3
Action: item was removed from the Consent Calendar at the request of Mayor Sorce.

Staff responded to questions from Councilmembers.

Action: moved by Vice Mayor Bregenzer and carried to provide Notice of Intent to amend the Fiscal Year 2025-2026 budget to allocate $746,200 of the Monsanto Settlement Funds to the Police Department Headquarters Project (PW9818) (Noes: Sorce).

E. ADOPT A RESOLUTION APPROVING A NEW SITE PERMIT TO NEW

CINGULAR WIRELESS PCS, LLC, DBA AT&T FOR A SMALL CELL SITE INSTALLATION WITHIN THE CITY RIGHT-OF-WAY AT 2325 SPRINGS

ROAD AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a new Site Permit to New Cingular Wireless PCS, LLC, dba AT&T for a small cell site installation within the City right-of-way at 2325 Springs Road and authorizing the City Manager to execute same.

Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
Action: adopted Resolution No. 25-179 N.C.

F. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2025-26 BUDGET TO ALLOCATE $49,920 FROM GENERAL FUND BALANCE TOWARD
DESIGN OF THE WATERFRONT PARK PROJECT (STEP 2 OF 2)
Recommendation: Adopt a resolution amending the Fiscal Year 2025-26 budget to allocate $49,920 of General Fund Balance to expend toward the additional design of the Waterfront Park project (PW9447) Contact: Jason Ackley, Assistant to the City Manager
[email protected]
Action: adopted Resolution No. 25-180 N.C.

G. ADOPT A RESOLUTION AUTHORIZING THE CITY'S CONCURRENCE

WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION'S

DETERMINATION THAT THE PROPOSED TEMPORARY USE OF A CITY- OWNED PARCEL (APN: 0067010010) WITHIN THE SAN PABLO BAY NATIONAL WILDLIFE REFUGE AS PART OF THE STATE ROUTE 37

SEARS POINT TO MARE ISLAND IMPROVEMENT PROJECT WOULD

HAVE ONLY A DE MINIMIS IMPACT UNDER THE DEPARTMENT OF
TRANSPORTATION ACT OF 1966 (49 U.S.C. § 303) AND AUTHORIZING

THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution authorizing the City's concurrence with the California Department of Transportation's determination that the temporary use of a City-owned parcel (APN: 0067010010) within
the San Pablo Bay National Wildlife Refuge as part of the State Route 37 Sears Point to Mare Island Improvement Project would have only a de minimis impact under the Department of Transportation Act of 1966 (49 U.S.C. § 303) and authorizing the City Manager to execute same.

Regular City Council Meeting Minutes
November 4, 2025
Page | 4
Contact: Oscar Alcantar, Interim Public Works Director, (707) 648-4433 [email protected]
Action: adopted Resolution No. 25-181 N.C.

H. INTRODUCTION OF AN ORDINANCE ADOPTING BY REFERENCE,
PURSUANT TO GOVERNMENT CODE SECTION 50022.2 AND
CALIFORNIA CODE OF REGULATIONS TITLE 24, THE 2025 CALIFORNIA BUILDING STANDARDS CODE, PARTS 1 THROUGH 12, AND THE 2024

INTERNATIONAL PROPERTY MAINTENANCE CODE, AND ADOPTING

LOCAL AMENDMENTS THERETO IN ACCORDANCE WITH CALIFORNIA
HEALTH AND SAFETY CODE SECTIONS 17922, 17958, 17958.5, 17958.7, AND 18941.5, AND FINDING THE ADOPTION OF SUCH CODES AND

AMENDMENTS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION
15061(b)(3)
Recommendation: Introduction of an ordinance adopting by reference, pursuant to Government Code section 50022.2 and California Code of Regulations Title 24, the 2025 Building Standards Code Parts 1 through 12, and the 2024 International Property Maintenance Code, and adopting local amendments thereto in accordance with California Health and Safety Code Sections 17922, 17958, 17958.5, 17958.7, and 18941.5, and finding the adoption of such codes and amendments exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3).

Contact: Kristin Pollot, Planning and Development Services Director, (707) 648- 4382
[email protected]
Bill Collins, Chief Building Official, (707) 648-4387
[email protected]
Action: introduced of an ordinance adopting by reference, pursuant to Government Code section 50022.2 and California Code of Regulations Title 24, the 2025 Building Standards Code Parts 1 through 12, and the 2024 International Property Maintenance Code, and adopting local amendments thereto in accordance with California Health and Safety Code Sections 17922, 17958, 17958.5, 17958.7, and 18941.5, and finding the adoption of such codes and amendments exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3).

I. AUTHORIZE THE COUNCIL BY MOTION TO APPROVE A PROCLAMATION HONORING C.C. SABATHIA.

Recommendation: Vallejo City Council to approve a proclamation by motion to honor Vallejo Major League Baseball Star, philanthropist and author Charles Carsten “CC” Sabathia.

Contact: Erik Rzomp, Executive Assistant to Mayor Sorce (707) 648-4377 [email protected]
Action: approved a proclamation by motion to honor Vallejo Major League Baseball Star, philanthropist and author Charles Carsten “CC” Sabathia.

9. ACTION CALENDAR

Regular City Council Meeting Minutes
November 4, 2025
Page | 5
A. ADOPT A RESOLUTION APPROVING THE ISSUANCE OF THE
CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501(C)(3)

BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED
$80,000,000 FOR THE PURPOSE OF FINANCING OR REFINANCING THE

ACQUISITION, REHABILITATION, IMPROVEMENT AND EQUIPPING OF

BAY VILLAGE APARTMENTS AND CERTAIN OTHER MATTERS

RELATING THERETO
Recommendation: Adopt the resolution approving the issuance of the Bonds by the California Municipal Finance Authority (CMFA) for the benefit of Step Up Housing, a California nonprofit public benefit corporation through a special purpose entity (together, the “Borrower”), to provide for the financing of the Bay Village Apartments. Such adoption is solely for the purposes of satisfying the requirements of the federal Tax Equity and Fiscal Responsibility Act (TEFRA), the Code and the California Government Code Section 6500 (and following).

Contact: Alicia M. Jones, Housing Director (707) 648-4408 [email protected]

Housing Director Jones provided background information and the purpose of tonight’s item and concluded by outlining staff’s recommendation.

Mike Potter (CA Municipal Finance Authority) and Travis Cooper (Step Up Housing) addressed Council on the item.

Speakers: Jose Carrizales.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried unanimously to adopt Resolution No. 25-182 N.C. and to direct staff to share the Annual Bond Financing Compliance Report with the Council, along with a commitment to maximize local hiring wherever possible.

B. CONSIDER AND MAKE A FINDING TO CONTINUE THE STATE OF LOCAL

EMERGENCY RELATING TO PUBLIC SAFETY STAFFING
Recommendation: Consider making a finding reaffirming that the conditions exist to continue the proclamation of a local emergency.

Contact: Jason Ta, Chief of Police
(707) 648-4540
[email protected]

Police Chief Ta reviewed the VPD sworn staff count, adjustments for lower staffing, projected staffing and police assistant staffing, shared current staffing numbers and options being explored to supplement officers, and concluded the presentation by introducing recently hired staff.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Regular City Council Meeting Minutes
November 4, 2025
Page | 6
Action: moved by Vice Mayor Bregenzer and carried to receive an update on Vallejo public safety staffing and made a finding to reaffirm the conditions exist to continue the proclamation of a local emergency (Noes: Sorce and Matias).

10. INFORMATION CALENDAR
A. RECEIVE PRESENTATION ON THE MARE ISLAND INFRASTRUCTURE

ASSESSMENT (MIIA) DRAFT REPORT AND PROVIDE INPUT FOR

COMPLETION
Recommendation: The City of Vallejo (City) and Vallejo Flood and Wastewater District (VFWD) received a grant from the U.S. Economic Development Administration (EDA) in 2021 to perform a comprehensive infrastructure assessment on Mare Island. The consultant procured for this work, West Yost & Associates, Inc. (West Yost) has produced a draft report of their findings to present to the City Council to gain feedback prior to finalizing the report. Staff recommends that City Council receive the presentation and provide feedback prior to finalizing the report.

Contact: Gillian Haen, Assistant City Manager/Interim Economic Development Director
[email protected]

Assistant City Manager Haen and Economic Development Program Manager Iraheta provided a project overview.

Anne Girtz (West Yost Associates) discussed the technical findings related to the infrastructure system.

Assistant City Manager Haen concluded the presentation outlining next steps.

Speakers: Daniel Boone and Sherianne Grimm.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

11. CITY MANAGER’S REPORT

Assistant City Manager Conley provided a report on the impacts on public programs because of the Federal Government Shutdown. Councilmembers provided comment.

12. CITY ATTORNEY’S REPORT – None.

13. COMMUNITY FORUM
Speakers: Melvin Cowan and Cristal Gallegos (Vallejo Housing Justice Coalition).

14. REQUEST & ACTION FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS

• Review of Vallejo Municipal Code Regarding Business and issues raised by Vice Mayor Bregenzer
Moved by Vice Mayor Bregenzer and carried unanimously to direct staff to:

Regular City Council Meeting Minutes
November 4, 2025
Page | 7

1. Scope a review of the Vallejo Municipal Code provisions related to Business Licenses as they pertain to local business owners who own the buildings in which their businesses operate and lease the property to themselves due to associated liability concerns.

2. Implement a moratorium on collecting related business license fees until the Council has discussed the matter.

• Waive 2-Step Referral Process Related to the Federal Government Shutdown
Moved by Mayor Sorce and carried unanimously to waive the Council’s 2-step referral process due to the urgent nature of the Federal Government shutdown.

Staff was directed to return to Council on November 18 with the following:

A list of support programs and organizations that can provide services to Vallejo residents to help offset the loss of federal government benefits during the shutdown, including but not limited to SNAP benefits.

Recommended mitigation measures within the Council’s authority, such as pausing water service shut-offs and coordinating with the Vallejo Flood and Wastewater District (VFWD) to pause sewer service shut-offs.

• Update on Army Reserves Building
Moved by Councilmember Lediju and carried unanimously to direct staff to provide an update on the City’s role with the Army Reserves Building as a separate agenda item. Staff noted that the City will be issuing a public statement outlining what the City can and cannot do with respect to cleaning the site.

• Broadway Project Update – November 18, 2025 Council Meeting Moved by Councilmember Lediju and carried unanimously to direct staff to include on the November 18 regular Council meeting agenda an update on the Broadway Project regarding the HCD extension and tenanting.

• City Council List of Referral Requests
Moved by Councilmember Lediju and carried unanimously to direct staff to return Council referrals at a time when the agenda is not voluminous, organized by Council goals and priority areas, and indicating high-and low-staffing bandwidth, to be provided prior to Council goal-setting session.

• GVRD Youth Sports Facilities and Support
Moved by Councilmember Lediju and carried unanimously to direct staff to add a future agenda item that will allow the Council to engage in a broad and robust discussion regarding GVRD youth sports facilities and support.

Regular City Council Meeting Minutes
November 4, 2025
Page | 8
• Moratorium on New Self-Storage Units and Car Wash Facilities Moved by Councilmember Matias and carried unanimously to direct staff to scope the feasibility of placing moratoriums on new self-storage units and car wash facilities.

15. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

Councilmembers reported on various community events and meetings attended.

16. ADJOURNMENT

The meeting adjourned at 11:31 p.m.

________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Special City Council Meeting Minutes
November 18, 2025
Page | 1

VALLEJO CITY COUNCIL

SPECIAL MEETING MINUTES
NOVEMBER 18, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 5:02 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju (arrived at 5:10 p.m.), Matias (arrived at 5:10 p.m.), Matulac (arrived at 5:05 p.m.), and Palmares

Absent: None
Staff present: City Manager Murray, City Attorney Nebb, Assistant City Managers Haen and Conley, Chief Assistant City Attorney Risner, Assistant City Attorneys Zagaroli and Jacob, Human Resources Director Sifuentes, and Assistant to the City Manager Peterson

The City Council convened into Closed Session in the Council Conference Room at 5:05 p.m.

3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) - Two Cases
B. CONFERENCE WITH LEGAL COUNSEL - EXITING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1): Lake v. City of Valllejo, et al., U.S. District Court Eastern District of California, Case No. 2:19-cv-01439-

DAD-CSK
C. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6
Agency Designated Representatives: Andrew Murray, City Manager and Stephanie Sifuentes, Human Resources Director
Employee Organizations: Vallejo Police Officers Association (VPOA), International Association of Firefighters (Local 1186), Confidential, Administrative, Managerial and Professional Association (CAMP), and Unrepresented Employees

4. ADJOURNMENT

The meeting adjourned at 7:05 p.m.

Special City Council Meeting Minutes
November 18, 2025
Page | 2
________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Regular City Council Meeting Minutes
November 18, 2025
Page | 1

VALLEJO CITY COUNCIL

REGULAR MEETING MINUTES
NOVEMBER 18, 2025

COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 7:44 p.m.

2. ROLL CALL

Present: Mayor Sorce, Vice Mayor Bregenzer, Councilmembers Gordon, Lediju, Matias, Matulac, and Palmares

Absent: None
Staff present: City Manager Murray, City Attorney Nebb and City Clerk Abrahamson

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

City Attorney Nebb reported the following:

• Closed Session Item 3A – Council provided direction to its legal counsel. • Closed Session Item 3B – Council provided direction to its legal counsel. • Closed Session Item 3C - Council provided direction to its labor negotiators.

5. PRESENTATIONS AND COMMENDATIONS
Action: presentation was made by Chief of Police Ta.

A. PRESENTATION OF A PLAQUE RECOGNIZING SENATOR DODD AND

RETIRED SOLANO COUNTY SHERIFF FERRARA FOR THEIR ASSISTANCE DURING THE LOCAL STATE OF EMERGENCY AND ADVANCING AB1379

6. FIRST COMMUNITY FORUM
Speakers: Vincent Williams, Ben Clausen, Alisha Manninng, Eli Smith, Lillie Hurd, Jose Carrizales, Mark Altgelt, and Kweku Middleton.

7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: Ray Williamson (Consent Item 8L).

8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: moved by Vice Mayor Bregenzer and carried unanimously, unless otherwise noted, approval of the Agenda and the Consent Calendar with Action Item 9C being heard together with Information Item 10B, the continuation of Information Item 10A to a future meeting and the removal of Items 8D., 8O, 8G, 8M, and 8F making them Items

8.1, 8.2, 8.3, 8.4, and 8.5 respectively.

A. APPROVAL OF MINUTES
Recommendation: Approval of minutes for the special meeting of October 27 and the special and regular meetings of October 28, 2025

Regular City Council Meeting Minutes
November 18, 2025
Page | 2
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: approved minutes.

B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirity.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirity.

C. PAYMENT OF CLAIMS: SEPTEMBER 2025
Recommendation: Ratify the payment of claims for the period of September 1, 2025, through September 30, 2025.

Contact: Florita Cruz, Assistant Finance Director (707) 648-4592 [email protected]
Action: ratified payment of claims for period of September 1-30, 2025.

D. ADOPT A RESOLUTION ESTABLISHING A SCHEDULE OF REGULAR CITY COUNCIL MEETINGS FOR 2026 AND 2027
Recommendation: Adopt a resolution establishing a schedule of regular City Council meetings for 2026 and 2027
Contact: Dawn G. Abrahamson, City Clerk (707) 648-4528
[email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Matias.

Action: Following Council discussion, it was moved by Vice Mayor Bregenzer and carried unanimously to adopt Resolution No. 25-183 N.C. with the following changes: 1) hold a special meeting on the 1st Tuesday in the month of March of each year dedicated to Boards and Commissions for presentation of workplans and budget requests and the 1st Tuesday in the month of May dedicated to the Annual Fiscal Year Budget.

E. ADOPT A RESOLUTION AMENDING THE FUND 221 FISCAL YEAR 2025- 26 BUDGET IN THE AMOUNT OF $500,000 TO ACCOUNT FOR THE U.S.

ENVIRONMENTAL PROTECTION AGENCY (EPA) 2025 GRANT (STEP 2 OF 2)
Recommendation:

Adopt a resolution amending the Fund 221 Fiscal Year 2025-2026 budget in the amount of $500,000 to account for the U.S. Environmental Protection Agency (EPA) 2025 Grant (Step 2 of 2).

Regular City Council Meeting Minutes
November 18, 2025
Page | 3
Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]
Action: adopted Resolution No. 25-184 N.C.

F. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2025-2026 BUDGET TO APPROPRIATE $746,200 OF THE MONSANTO SETTLEMENT

FUNDS TO THE POLICE DEPARTMENT HEADQUARTERS PROJECT
(STEP 2 OF 2) AND APPROVING A SECOND AMENDMENT TO THE

DESIGN PROFESSIONAL SERVICES AGREEMENT WITH INDIGO
HAMMOND + PLAYLE ARCHITECTS, LLP TO INCREASE THE CONTRACT AMOUNT BY $746,200 FOR A NEW MAXIMUM NOT-TO-EXCEED AMOUNT OF $6,380,900, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution amending the Fiscal Year 2025–2026 budget to appropriate $746,200 of the Monsanto Settlement funds to the Police Department Headquarters Project (Step 2 of 2) and approving a Second Amendment to the Design Professional Services Agreement with Indigo Hammond + Playle Architects, LLP to increase the contract amount by $746,200 for a new maximum not-to-exceed amount of $6,380,900, and authorizing the City Manager to execute same.

Contact: Oscar Alcantar, Interim Public Work Director, 707-648-4433 [email protected]
Action: item was removed at the request of Mayor Sorce.

Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried to adopt Resolution No. 25-185 N.C. (Noes: Sorce).

G. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET AND APPROPRIATE THE PREVIOUSLY APPROVED $160,000, FOR THE FIRST 5 EARLY LEARNING CENTER, FROM FUND BALANCE BACK INTO

THE YOUTH BUDGET MULTI-YEAR OPERATIONAL PROJECT ACCOUNT (STEP 1 OF 2)
Recommendation: Provide notice of intent to amend the Fiscal Year 2025-2026 budget and appropriate the previously approved $160,000 for the First 5 Early Learning Center from General Fund balance back into the Youth Budget Multi- Year Operational account to be used towards the Youth Needs Assessment and Strategic Plan and other Youth related projects (Step 1 of 2) Contact: Andrew Murray, City Manager (707)648-4576
[email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Lediju.

Youth Services Coordinator Grace-Barksdale provided context on the item.

Staff responded to questions from Councilmembers.

Regular City Council Meeting Minutes
November 18, 2025
Page | 4
Action: moved by Vice Mayor Bregenzer and carried unanimously to provide notice of intent to amend the Fiscal Year 2025-2026 budget and appropriate the previously approved $160,000 for the First 5 Early Learning Center from General Fund balance back into the Youth Budget Multi-Year Operational account to be used towards the Youth Needs Assessment and Strategic Plan and other Youth related projects (Step 1 of 2)
H. ADOPT A RESOLUTION APPROVING THE THIRD CHANGE ORDER TO

THE MASTER CONTRACT FOR AMI TURNKEY PROJECT GOODS AND
SERVICES WITH BADGER METER, INC. TO INCREASE THE NOT-TO- EXCEED (NTE) AMOUNT BY $142,500 TO A NEW TOTAL NOT-TO-
EXCEED AMOUNT OF $18,323,604 AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE SAME
Recommendation: Adopt a resolution approving the Third Change Order to the Consultant and Professional Services Agreement with Badger Meter, Inc. to increase the Not-To-Exceed amount by $142,500 to a new total Not-To-Exceed amount of $18,343,604 and authorizing the City Manager to execute the same.

Contact: Beth Schoenberger, Water Director (707) 648-5439 [email protected]
Action: adopted Resolution No. 25-186 N.C.

I. ADOPT A RESOLUTION APPROVING THE SECOND AMENDMENT TO THE

EQUIPMENT PURCHASE AGREEMENT WITH AQUA-METRIC FOR WATER

METER BOX LIDS, INCREASING THE NOT-TO-EXCEED AMOUNT BY
$77,605 TO A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $1,532,461 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME.

Recommendation: Adopt a resolution of the City Council of the City of Vallejo approving the Second Amendment to the Equipment Purchase Agreement with Aqua-Metric, increasing the not-to-exceed amount by $77,605 to a new total of $1,532,461 and authorizing the City Manager to execute the same.

Contact: Beth Schoenberger, Water Director (707) 648-5439 [email protected]
Action: adopted Resolution No. 25-187 N.C.

J. ADOPT A RESOLUTION AUTHORIZING THE TEMPORARY DISPLAY OF

THE DONATED MENORAH ON PUBLIC PROPERTY
Recommendation: Adopt a resolution authorizing the temporary display of a donated menorah on public property.

Contact: Robert Briseno, Communications and Public Information Officer (707) 556-6328
[email protected]
Action: adopted Resolution No. 25-188 N.C.

K. ADOPT A RESOLUTION OF THE VALLEJO CITY COUNCIL AMENDING THE FY 2025-26 CITY OF VALLEJO BUDGET TO INCREASE THE
ECONOMIC DEVELOPMENT COMMISSION EXPENDITURES BY $7,967
(STEP 2 OF 2)
Recommendation: Adopt a resolution amending the FY2025-26 City of Vallejo budget to increase the Economic Development Commission Budget by $7,967.

Regular City Council Meeting Minutes
November 18, 2025
Page | 5
Contact: Gillian Haen, Assistant City Manager/Interim Economic Development Director (707) 648-4163
[email protected]
Action: adopted Resolution No. 25-189 N.C.

L. ACCEPT A CALIFORNIA BOARD OF STATE AND COMMUNITY

CORRECTIONS (BSCC) BYRNE STATE CRISIS INTERVENTION
PROGRAM (SCIP) GRANT IN THE AMOUNT OF $999,729, APPROVE THE

CORRESPONDING BSCC GRANT AGREEMENT, AUTHORIZE THE CITY

MANAGER TO EXECUTE SAME, AND NOTICE INTENT TO AMEND THE CITY'S FY25-26 BUDGET (STEP 1 OF 2)
Recommendation: Adopt a Resolution:

1. Accepting a $999,727 Byrne State Crisis Intervention Program Cohort 2 Grant (“SCIP Grant”);

2. Approving the Standard Grant Agreement (“Grant Agreement”) relating thereto;

3. Authorizing the City Manager’s execution of the Grant Agreement; and

4. As the first in a two-step process, noticing intent to amend the General Fund Fiscal Year 2025-2026 budget to recognize revenue and appropriate expenditures in the amount of $999,727.

Contact: Jason Ta, Chief of Police
[email protected]
Action: adopted Resolution No. 25-190 N.C.

M. NOTICE OF INTENT TO AMEND FY2025-26 BUDGET AS PART OF THE TWO-STEP PROCESS TO AWARD A CONTRACT FOR $63,783 TO

MICHAEL BAKER INTERNATIONAL, AN AFFORDABLE HOUSING

CONSULTANT, TO CREATE AN AFFORDABLE HOUSING DEVELOPMENT

POLICY AND PROCEDURE HANDBOOK AND PROVIDE ON CALL
HOUSING DEVELOPMENT OFFICER SERVICES (STEP 1 OF 2)
Recommendation:

Approve request to amend FY2025-26 budget by $63,783 to award a contract to an affordable housing consultant in response to a Request for Proposals (RFP) that the City issued on August 1, 2025. Staff are recommending Michael Baker International be awarded the contract to develop an Affordable Housing Policy and Procedure Handbook and Underwriting Guide and provide on call Housing Development Officer services.

Contact: Nalungo Conley, Assistant City Manager (707) 648-4301 [email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Lediju.

Assistant City Manager Conley provided an overview of the staff report.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Regular City Council Meeting Minutes
November 18, 2025
Page | 6
Action: moved by Vice Mayor Bregenzer and carried unanimously to approve request to amend FY2025-26 budget by $63,783 to award a contract to an affordable housing consultant in response to a Request for Proposals (RFP) that the City issued on August 1, 2025. Staff are recommending Michael Baker International be awarded the contract to develop an Affordable Housing Policy and Procedure Handbook and Underwriting Guide and provide on call Housing Development Officer services.

N. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO CONSENTING TO 1) THE ASSIGNMENT AND AMENDMENT OF

THREE CITY OF VALLEJO LOANS/RDA PROVIDED TO SERENO VILLAGE ASSOCIATES; 2) PARTIAL REPAYMENT OF THE LOAN OF PARK FEES (COMMONLY REFERRED TO AS GVRD FEES) AND GENERAL FUND
LOAN; AND (3) FULL REPAYMENT OF THE VALLEJO FLOOD AND

WASTEWATER DISTRICT LOAN
Recommendation: Adopt a resolution consenting to the assignment and amendment of three loans originally provided to Citizens Housing Corporation (CHC) and subsequently assigned to Sereno Village Associates, which will be further assigned to Eden Housing, Inc., or an affiliate thereof (collectively, “Eden”), including, partial repayment of the Loan of Park Fees and General Fund Loan and full repayment of the Vallejo Sanitation and Flood Control District Loan for rehabilitation and construction for the Sereno Village affordable housing project located at 750 Sereno Drive (the “Project”).

The loan modifications include:

1. Extending the loan term to align with the California Tax Credit Allocation Committee (CTCAC) regulatory agreement term of 55 years;

2. Recasting the outstanding loan principal and accrued interest at the Applicable Federal Rate (AFR);

3. Subordinating the remaining loans to the Project’s construction and permanent lenders; and

4. Consenting to repayment and partial repayment of subordinate debt to VFWD and the City of Vallejo.

Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]
Action: adopted Resolution No. 25-191 N.C.

O. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH
4LEAF, INC. TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT FROM $800,000 TO $950,000, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a First Amendment to the existing Consultant and Professional Services Agreement with 4Leaf, Inc. to increase the maximum not-to-exceed amount of the Agreement from $800,000 to $950,000, and authorizing the City Manager to execute same.

Contact: Kristin Pollot, AICP, Planning and Development Services Director [email protected]

Regular City Council Meeting Minutes
November 18, 2025
Page | 7
Action: item was removed from the Consent Calendar at the request of Councilmember Matias.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried to adopt Resolution No. 25-192 N.C. (Noes: Matias).

9. ACTION CALENDAR
A. ADOPT A RESOLUTION MAKING AN APPOINTMENT TO THE GREATER

VALLEJO RECREATION DISTRICT (GVRD) BOARD OF DIRECTORS AND

TO THE CITY OF VALLEJO'S MEASURE P OVERSIGHT COMMITTEE
(MPOC) AND SURVEILLANCE ADVISORY BOARD (SAB)
Recommendation: Adopt a resolution making the following appointments:
• GVRD - 1 vacancy
• MPOC — Districts 4 and 5 vacancies
• SAB - District 6 vacancy
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]

Speakers: Thomas Judt.

The City Council went through an applicant nomination process for appointment to the GVRD.

Councilmember Palmares appointed Aleta Santos as the District 4 member to MPOC.

Vice Mayor Bregenzer appointed Michael Bunch as the District 5 member to MPOC.

Councilmember Gordon appointed Krupa Naran as the District 6 member to SAB.

Action: moved by Vice Mayor Bregenzer and carried unanimously to adopt Resolution No. 25-193 N.C., a resolution making the following appointments:

GVRD: Nicole Person for a term to commence 12/5/25 and expire 12/7/29 MPOC: Aleta Santos (District 4) and Michael Bunch (District 5) for terms to expire 10/10/27
SAB: Krupa Naran (District 6) for a term to expire 1/2/29 B. HOLD A PUBLIC HEARING TO CONSIDER AND ADOPT AN ORDINANCE

ADOPTING BY REFERENCE, PURSUANT TO GOVERNMENT CODE
SECTION 50022.2 AND CALIFORNIA CODE OF REGULATIONS TITLE 24, THE 2025 CALIFORNIA BUILDING STANDARDS CODE, PARTS 1
THROUGH 12, AND THE 2024 INTERNATIONAL PROPERTY

Regular City Council Meeting Minutes
November 18, 2025
Page | 8

MAINTENANCE CODE, AND ADOPTING LOCAL AMENDMENTS THERETO

IN ACCORDANCE WITH CALIFORNIA HEALTH AND SAFETY CODE
SECTIONS 17922, 17958, 17958.5, 17958.7, AND 18941.5, AND FINDING

THE ADOPTION OF SUCH CODES AND AMENDMENTS EXEMPT FROM

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(b)(3)
Recommendation: Hold a public hearing to consider an ordinance adopting by reference, pursuant to Government Code section 50022.2 and California Code of Regulations Title 24, the 2025 Building Standards Code Parts 1 through 12, and the 2024 International Property Maintenance Code, and adopting local amendments thereto in accordance with California Health and Safety Code Sections 17922, 17958, 17958.5, 17958.7, and 18941.5, and finding the adoption of such codes and amendments exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3).

Contact: Kristin Pollot, Planning and Development Services Director, (707) 648- 4382
[email protected]
Bill Collins, Chief Building Official, (707) 648-4387
[email protected]

Planning & Development Services Director Pollot reviewed the purpose of the item on tonight’s meeting agenda, reviewed the code adoption process, and provided 2025 code update highlights.

Mayor Sorce opened the public hearing. There being no speakers, the public hearing was closed.

Action: moved by Vice Mayor Bregenzer and carried unanimously to adopt Ordinance No. 1883 N.C. (2d).

The meeting recessed at 9:18 p.m. and reconvened at 9:28 p.m.

Item 9C and Information Calendar Item 10B were heard simultaneously.

C. ADOPT A RESOLUTION APPROVING FIRST AMENDMENTS TO THE

NATIONAL OPIOID SETTLEMENT AGREEMENT FUND GRANT

AGREEMENTS BETWEEN THE CITY OF VALLEJO AND FIRM

FOUNDATION COMMUNITY HOUSING AND THE CITY OF VALLEJO AND

SHELTER, INC TO REALLOCATE PREVIOUSLY ALLOCATED OPIOID
FUNDING FROM SHELTER, INC. TO FIRM FOUNDATION COMMUNITY

HOUSING FOR THE BROADWAY PROJECT AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving the First Amendments to the National Opioid Settlement Agreement Fund Grant Agreements between City of Vallejo and Firm Foundation Community Housing and the City of Vallejo and Shelter, Inc. and Authorizing the City Manager to Execute Same Contact: Gillian Haen, Assistant City Manager
[email protected]

Regular City Council Meeting Minutes
November 18, 2025
Page | 9

Assistant City Manager Haen and Assistant to the City Manager Peterson provided project background information, reviewed the lease-up and timeline and the Opioid funding amendments and changes to the budget.

Speakers: William Baker.

Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried to adopt Resolution No. 25-194 N.C. (Noes: Sorce).

D. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET IN AN AMOUNT NOT TO EXCEED $3,900,800 TO FUND PROGRAMS AND

ORGANIZATIONS THAT ARE PROVIDING SERVICES TO VALLEJO
RESIDENTS WHO ARE IMPACTED BY THE GOVERNMENT SHUTDOWN;

AND DISCUSS POSSIBILITY OF DECLARING A STATE OF EMERGENCY DUE TO THE FEDERAL GOVERNMENT SHUTDOWN (STEP 1 OF 2)
Recommendation:

Provide notice of intent to amend the Fiscal Year 2025-2026 budget in an amount not to exceed $3,900,800 (the approximate amount that Vallejo residents receive monthly through the federal Supplemental Nutritional Assistance Program (SNAP)) (referred to in California as "CalFRESH") to support programs and organizations that could provide services to Vallejo residents to offset the loss of federal government support during the shutdown (Step 1 of 2).

Contact: Nalungo Conley, Assistant City Manager
[email protected]

Assistant City Manager Conley provided an overview of the uncertainties moving forward, discussed what this means in terms of SNAP/CalFresh benefits, reported on staff’s investigation related to additional measures to assist Vallejo residents during the shutdown related to imposing moratoriums on water and sewer shutoffs, and concluded the presentation outlining where matters stand, changes forthcoming and next steps.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Speakers: Melvin Cowan and a representative from the Vallejo Housing Justice Coalition.

Action: moved by Vice Mayor Bregenzer and carried unanimously to provide notice of intent to amend the Fiscal Year 2025-2026 budget in an amount not to exceed $3,900,800 (the approximate amount that Vallejo residents receive monthly through the federal Supplemental Nutritional Assistance Program (SNAP)) (referred to in California as "CalFRESH") to support programs and organizations that could provide services to Vallejo residents to offset the loss of federal government support during the shutdown (Step 1 of 2), and directed

Regular City Council Meeting Minutes
November 18, 2025
Page | 10
staff to return with data points to come back from Housing and utility portions for the first meeting in December 2025.

E. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET IN THE AMOUNT OF $210,000 TO FUND PROFESIONAL SERVICES

RELATED TO SECURING FEDERAL FUNDING TO EXPAND MARITIME

INDUSTRIAL ACTIVITY AND WORKFORCE DEVELOPMENT IN VALLEJO (STEP 1 OF 2)
Recommendation:

Provide notice of intent to amend the Fiscal Year 2025-2026 budget to execute a Professional Services Agreement in an amount not to exceed $210,000 to support activities related to building up the capabilities of the City of Vallejo in the areas of Shipbuilding, creating zones that support Defense Industries, cataloging assets owned by the city, creating marketing materials, assisting with establishing relationships with major international and USA-based shipbuilders, and authorize the City Manager to execute same (Step 1 of 2) Contact: Nalungo Conley, Assistant City Manager
[email protected]

Assistant City Manager Conley discussed uncertainties and opportunities, provided background information, reviewed The Roosevelt Groups’ contributions, emphasized reasons for strategic importance, shared additional information, and concluded the presentation with next steps.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

Action: moved by Vice Mayor Bregenzer and carried unanimously to provide notice of intent to amend the Fiscal Year 2025-2026 budget to execute a Professional Services Agreement in an amount not to exceed $210,000 to support activities related to building up the capabilities of the City of Vallejo in the areas of Shipbuilding, creating zones that support Defense Industries, cataloging assets owned by the city, creating marketing materials, assisting with establishing relationships with major international and USA-based shipbuilders, and authorize the City Manager to execute same (Step 1 of 2).

10. INFORMATION CALENDAR

A. WHISTLEBLOWER COMPLAINT PROCESS
Recommendation: This item is for informational purposes only. There is no action associated with this item.

Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
Action: item was continued to a future meeting.

B. BROADWAY PROJECT MONTHLY UPDATE

Regular City Council Meeting Minutes
November 18, 2025
Page | 11
Recommendation: This is an informational item only. There is no staff report or action associated with this item
Contact: Gilian Haen, Assistant City Manager (707) 648-4576 [email protected]

Item was heard together with Action Calendar Item 9C.

11. CITY MANAGER’S REPORT

City Manager Murray provided an update on Pavement Index Scores considering an recent article in the San Francisco Times.

12. CITY ATTORNEY’S REPORT – None.

13. COMMUNITY FORUM
Speakers: Mark.

14. REQUEST & ACTION FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS

Councilmember Lediju:

Directed staff to scope options for limiting parking hours and to provide data regarding parking conditions on Curtola Parkway in front of the Waterfront and City Park. (Passed unanimously)
• Councilmember Lediju:

1. Directed staff to extend an invitation to the City’s lobbyists to present at an upcoming Council meeting, with a particular focus on federal issues and impacts; and

2. Directed staff to scope establishing an ongoing agenda item related to federal issues affecting the community. (Passed unanimously)
• Councilmember Palmares:

Requested that staff bring back a presentation on the history of CFD special taxes on Mare Island and options for potentially freezing the unfrozen portions of CFD 2005. (Passed unanimously for staff to scope)
• Councilmember Palmares:

Requested a report on current staffing challenges in the Economic Development Department, including recommendations for ideal staffing levels and structure. (Passed unanimously for staff to scope)
• Councilmember Matias:

Requested an evaluation and discussion on establishing an Office of Neighborhood Safety & Renewal. (Passed unanimously for staff to scope) • Councilmember Matias:

Requested a Council discussion regarding connecting City Hall and 400 Mare Island Way and exploring other possible uses, including consideration of work underway by the Roosevelt Group related to expanding maritime industrial activity and workforce development for a Civic Center. (Passed unanimously for staff to scope) • Councilmember Matias:

Place on the December 9 Council agenda an ordinance introduction amending Section

2.27.060A of the VMC regarding meeting dates for the SAB. (Passed unanimously)

Regular City Council Meeting Minutes
November 18, 2025
Page | 12

15. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

Councilmembers reported on various community events and meetings attended.

16. ADJOURNMENT

The meeting adjourned at 12:25 a.m.

________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Joint Special City Council & Planning Commission Meeting Minutes November 24, 2025
Page | 1

JOINT VALLEJO CITY COUNCIL & PLANNING COMMISSION

SPECIAL MEETING MINUTES
NOVEMBER 24, 2025

VALLEJO ROOM
505 Santa Clara Street, Vallejo, California

1. CALL TO ORDER

The meeting was called to order at 6:13 p.m.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
City Council: Mayor Sorce, Councilmembers Gordon, Lediju (arrived at 6:23 p.m.), Matias, Matulac (participated virtually from Kabin Taka Hotel, 245 Nabeyacho, Shimogyo Ward, Kyoto, Japan 600-8055 and arrived virtually at 6:20 p.m.) and Palmares
Planning Commission: Chair Taylor, Vice Chair Douglass, Commissioners Blind, Madeiros, Beasley-Stansberry, and White

Absent: Vice Mayor Bregenzer and Planning Commissioner Balbuena

4. JOINT WORKSHOP
A. RECEIVE A FOLLOW-UP PRESENTATION FROM ECONOMIC &
PLANNING SYSTEMS, INC. REGARDING THE INCLUSIONARY HOUSING

AND COMMERCIAL LINKAGE FEE STUDY AND PROVIDE DIRECTION TO STAFF
Recommendation: Receive a follow-up presentation from Economic & Planning Systems, Inc. regarding the Inclusionary Housing and Commercial Linkage Fee Study and provide direction to staff.

Contact: Kristin Pollot, AICP, Planning & Development Services Director, (707) 648-4326
[email protected]

Planning & Development Services Director Pollot provided introductory comments and context for tonight’s special joint meeting.

Darin Smith (Economic & Planning Systems, Inc.) provided an overview of the Inclusionary Housing Program and Commercial Linkage Fee and discussed feasibility findings and conclusions.

Longe Range Planning Manager Rojas reviewed other tools to advance housing in Vallejo and voting options for Council and the Planning Commissioners to consider and provide direction to staff.

Joint Special City Council & Planning Commission Meeting Minutes November 24, 2025
Page | 2
Speakers: Jean Drolet, Cristal Gallegos (Vallejo Housing Justice Coalition), Liat Meitzenheimer, Kathleen Diohep, Dan Levin, and Paul Theiss (Solano Group).

Staff and Mr. Smith responded to questions from Councilmembers and Commissioners.

Council and Commissioners provided comments and direction for staff to return to the Planning Commission with targeted, optional Inclusionary Housing and Commercial Linkage Fee Ordinances for discussion and recommendation. Staff was also directed to keep both the Council and the Planning Commission informed throughout the process and to ensure opportunities for public engagement and comment on any draft ordinances.

5. ADJOURNMENT

The meeting adjourned at 8:35 p.m.

________________________________

ANDREA SORCE, MAYOR

ATTEST:

_________________________________
DAWN G. ABRAHAMSON, CITY CLERK

CONSENT CALENDAR 8.C.

DATE: December 9, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION: (1) ACCEPTING A $199,135 FISCAL YEAR 2025 LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS ACT GRANT, (2) APPROVING

ANY STANDARD GRANT AGREEMENT RELATING THERETO THAT IS APPROVED BY THE CITY ATTORNEY’S OFFICE, (3) AUTHORIZING THE CITY MANAGER’S EXECUTION OF ANY SUCH AGREEMENT, AND (4) PROVIDING NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025–2026 GENERAL FUND BUDGET IN THE AMOUNT OF $199,135 (STEP 1 OF 2)

RECOMMENDATION
Adopt a Resolution:

1. Accepting a $199,135 Fiscal Year 2025 Law Enforcement Mental Health and Wellness Act Grant (“LEMHWA Grant”);

2. Approving any standard grant agreement relating thereto that is approved by the City Attorney’s Office;

3. Authorizing the City Manager’s execution of any such agreement; and

4. As the first in a two-step process, providing notice of intent to amend Fiscal Year 2025-2026 General Fund budget to recognize revenue and appropriate expenditures in the amount of $199,135.

REASONS FOR RECOMMENDATION
The United States Department of Justice’s (“US DOJ”) Office of Community Oriented Policing Services (“COPS Office”) awarded the Vallejo Police Department (“VPD”) $199,135 from the FY25 Law Enforcement Mental Health and Wellness Act Grant (“LEMHWA Grant”). Over a two-year period, the LEMHWA Grant provides funding to law enforcement agencies to implement new – or enhance existing – programs that offer training and services to support police officers’ emotional and mental health, including through counseling programs, peer mentoring, suicide prevention, stress reduction, and police officer family services. VPD police officers and their families – and indirectly the entire Vallejo community – will benefit from the services funded by the LEMHWA Grant. To receive the LEMHWA Grant funds, the City of Vallejo – through its authorized representative – must execute grant agreement(s) with the US DOJ regarding use of the funds.

BACKGROUND AND DISCUSSION
VPD’s chronic officer shortage is well-known. Currently, VPD has a 36% vacancy rate, with only 82 sworn officers to serve over 120,000 residents. This shortage creates service gaps, dangerous conditions, and low morale. VPD employs just five homicide detectives despite investigating 20+ murders annually, which exceeds neighboring cities. Research shows prolonged trauma exposure harms officers’ mental and physical health (Craddock et al., 2021), and officers experience depression at nearly double the rate of the general population (Hartley et al., 2016). Vallejo’s violent crime rate of 845/100,000 is well above national averages (FBI, 2019), which increases officers’ exposure to violence without necessary support and contributes to stress-related off-duty incidents.

Date: December 9, 2025
Subject: ADOPT A RESOLUTION: (1) ACCEPTING A $199,135 FISCAL YEAR 2025 LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS ACT GRANT, (2)

APPROVING ANY STANDARD GRANT AGREEMENT RELATING THERETO THAT IS APPROVED BY THE CITY ATTORNEY’S OFFICE, (3) AUTHORIZING THE CITY MANAGER’S EXECUTION OF ANY SUCH AGREEMENT, AND (4) PROVIDING NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025–2026 GENERAL FUND BUDGET IN THE AMOUNT OF $199,135 (STEP 1 OF 2)

Mental and psychological health are as essential as physical health for law enforcement officers to effectively keep communities safe from crime and violence.

VPD conducted research on best practices of similar agencies and state-and-nationwide emerging best practices in developing a blueprint for supporting officer wellbeing. Using LEMHWA Grant funds, VPD intends to partner with two first responder-serving organizations for suicide prevention, organization-wide training, and best practice wellness support. The first organization, TAC Mobility (“TAC”), will implement a three-phase, year-long wellness strategy to address stress, burnout, and leadership challenges organization-wide. This program will include virtual and in-person neuroscience-backed content, training, and strategic follow- up/reminders. The second organization, Restoration First Responders Network (“RFRN”), will provide critical incident debriefing, peer support, and individual counseling. Through these partnerships, VPD will expand their Peer Support and Employee Assistance programs, educate and support their leadership team to foster a culture of mental well-being, and encourage the destigmatization of mental health.

FISCAL IMPACT
The proposed amendment to the City of Vallejo’s Fiscal Year 2025-2026 General Fund budget will increase revenue and expenditures by $199,135.

A local match is not required.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 01 - Resolution - Step 1 - LEMHWA CAO Stamp

CONTACT
Jason Ta, Chief of Police
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO (1) ACCEPTING A $199,135 FISCAL YEAR 2025 LAW ENFORCEMENT MENTAL

HEALTH AND WELLNESS ACT GRANT,
(2) APPROVING ANY STANDARD GRANT AGREEMENT RELATING THERETO THAT IS APPROVED BY THE CITY ATTORNEY’S OFFICE,
(3) AUTHORIZING THE CITY MANAGER’S EXECUTION OF ANY SUCH

AGREEMENT, AND
(4) NOTICING INTENT TO AMEND, PURSUANT TO CITY CHARTER SECTION 703, THE CITY OF VALLEJO’S FISCAL YEAR 2025–2026 GENERAL FUND BUDGET IN THE AMOUNT OF $199,135

WHEREAS, the United States Department of Justice’s (“US DOJ”) Office of Community Oriented Policing Services (“COPS Office”) awarded the Vallejo Police Department (“VPD”) $199,135 from the FY25 Law Enforcement Mental Health and Wellness Act Grant (“LEMHWA Grant”); and

WHEREAS, the LEMHWA Grant provides funding to law enforcement agencies to implement new – or enhance existing – programs that offer training and services to support police officers’ emotional and mental health, including through counseling programs, peer mentoring, suicide prevention, stress reduction, and police officer family services; and

WHEREAS, to obtain the LEMHWA Grant funds, the City of Vallejo – through its authorized representative – must execute grant agreement(s) with the US DOJ regarding use of the funds; and

WHEREAS, the City Manager is the representative authorized to sign grant agreements on behalf of the City of Vallejo; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby authorizes acceptance of the City of Vallejo’s $199,135 LEMHWA Grant allocation.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby approves any standard grant agreement(s) with the US DOJ relating to the LEMHWA Grant that is approved by the City Attorney’s Office.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Manager’s execution of any such agreements relating to the LEMHWA Grant.

BE IT FURTHER RESOLVED that, pursuant to City Charter Section 703, the City Council of the City of Vallejo hereby provides notice of its intent to amend the General Fund Fiscal Year 2025-2026 budget to reflect the LEMHWA Grant revenue and appropriate corresponding expenditures in the amount of $199,135 for the Police Department.

BE IT FURTHER RESOLVED that LEMHWA Grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

Adopted by the City Council of the City of Vallejo at a regular meeting held on December 9, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

CONSENT CALENDAR 8.D.

DATE: December 9, 2025
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION AMENDING THE CITY'S FISCAL YEAR 2025-2026 GENERAL FUND BUDGET TO RECOGNIZE THE $999,729 BYRNE STATE CRISS INTERVENTION PROGRAM COHORT 2 GRANT AND APPROPRIATE EXPENDITURES THEREFROM (STEP 2 OF 2)

RECOMMENDATION
As the second in a two-step process, adopt a Resolution amending the General Fund Fiscal Year 2025-2026 budget to recognize $999,727 of revenue from the Byrne State Crisis Intervention Program Cohort 2 Grant (“SCIP Grant”) and to appropriate corresponding expenditures.

REASONS FOR RECOMMENDATION
In compliance with City Charter section 703, City staff respectfully requests that City Council amend the General Fund Fiscal Year 2025-2026 budget to reflect revenue and corresponding expenditures of $999,727 relating to the SCIP Grant, which will fund certain aspects of the IHART (Integrated Health and Resource Team) mobile crisis response program. The IHART program, which is currently operated by Felton Institute, is popular in the City of Vallejo, but there is currently no funding slated for services in fiscal year 2026- 2027. There is also limited funding for other items supporting the IHART program, such as a new community response vehicle, community engagement and other related services, and the SCIP Grant-required program evaluator. Amending the General Fund Fiscal Year 2025-2026 budget as requested herein will help close the funding gaps.

BACKGROUND AND DISCUSSION
For the past few years, the Police Department has struggled to piece together funding for the IHART program, including related equipment purchases, training, and staff time. To date, VPD has secured five grants to pilot and sustain the IHART program, including the BHJIS Grant (GPD001), FY22 Byrne Discretionary Community Project Grant (GPD008), COPS CIT Grant (GPD013), BJA Connect & Protect Grant (GPD019) and now, the SCIP Grant. Measure P funds are also being used to supplement grant funds for the City’s Fiscal Year 2025- 2026 contract with Felton Institute.

The SCIP Grant must be used in Fiscal Years 2025-2026 and 2026-2027. However, due to the prohibition of supplanting (i.e., using new grant funds to replace existing state, local, or institutional funds that have been designated for the same purpose), SCIP Grant funds cannot be used for the existing Fiscal Year 2025-2026 contract with Felton Institute. Instead, SCIP Grant funds designated for IHART services ($831,777) can – and will – only be used to fund any Fiscal Year 2026-2027 contract for salary and benefits for 4.0 F.T.E. Crisis Intervention Workers with relevant lived experience, 0.4 F.T.E. Clinical Director (Licensed Clinician or MSN),

1.0 F.T.E. Program Manager, and 0.4 F.T.E. Behavioral Health Specialist. There is currently no other funding available for a Fiscal Year 2026-2027 contract with Felton Institute.

VPD will use the remaining SCIP Grant funds ($168,350) as designated throughout both fiscal years to purchase a new community response vehicle, to provide community engagement and other related services,

Date: December 9, 2025
Subject: ADOPT A RESOLUTION AMENDING THE CITY'S FISCAL YEAR 2025-2026 GENERAL FUND BUDGET TO RECOGNIZE THE $999,729 BYRNE STATE CRISS INTERVENTION PROGRAM COHORT 2 GRANT AND APPROPRIATE
EXPENDITURES THEREFROM (STEP 2 OF 2)

and to hire the SCIP Grant-required program evaluator.

On November 4, 2025, City Council accepted the SCIP Grant, approved the Standard Grant Agreement relating thereto, authorized the City Manager’s execution of the Standard Grant Agreement, and provided notice of intent to amend the General Fund Fiscal Year 2025-2026 budget in the amount of $999,727 to recognize revenue, and appropriate corresponding expenditures, relating to the SCIP Grant.

FISCAL IMPACT
Upon approval, the City of Vallejo’s General Fund Fiscal Year 2025-2026 budget will be amended to reflect a $999,727 increase in revenue and corresponding expenditures for use by the Police Department as discussed herein. Funds not used in Fiscal Year 2025-2026 will be carried over to Fiscal Year 2026-2027.

A local match is not required.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 01 - Resolution - Amend Budget - Step 2 (SCIP) CAO stamp

CONTACT
Jason Ta, Chief of Police
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE GENERAL FUND FISCAL YEAR 2025–2026 BUDGET TO RECOGNIZE $999,727 OF REVENUE FROM THE BYRNE STATE CRISIS INTERVENTION PROGRAM COHORT 2 GRANT AND

TO APPROPRIATE CORRESPONDING EXPENDITURES

WHEREAS, the City of Vallejo Police Department applied for, and was awarded, a Byrne State Crisis Intervention Program Cohort 2 Grant (“SCIP Grant”) from the Board of State and Community Corrections (“BSCC”) in the amount of $999,727 to fund certain services provided by Felton Institute relating to the IHART (Integrated Health and Resource Team) Program and related equipment, training, and services; and

WHEREAS, City Charter Section 703 provides that available funds not included in the City’s adopted budget may be appropriated by the City Council after giving one week’s notice of intention to do so; and

WHEREAS, on November 4, 2025, in accordance with City Charter Section 703, City Council gave notice of its intent to amend the City’s General Fund Fiscal Year 2025-2026 budget to reflect revenue and corresponding expenditures of $999,727 relating to the SCIP Grant.

NOW, THEREFORE, BE IT RESOLVED that, pursuant to City Charter Section 703, the City Council of the City of Vallejo hereby amends the General Fund Fiscal Year 2025-2026 budget to reflect revenue and corresponding expenditures of $999,727 relating to the SCIP Grant.

NOW, THEREFORE, BE IT FURTHER RESOLVED that SCIP Grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

Adopted by the City Council of the City of Vallejo at a regular meeting held on November 18, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

CONSENT CALENDAR 8.E.

DATE: December 9, 2025
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-26 SOLID WASTE FUND BUDGET TO RECOGNIZE REVENUE IN THE AMOUNT OF $120,000 FOR A COMPREHENSIVE PERFORMANCE EVALUATION OF RECOLOGY VALLEJO (STEP 1 OF 2)

RECOMMENDATION
Provide Notice of Intent to amend the Fiscal Year 2025-26 Solid Waste Fund budget to recognize reimbursement from Recology Vallejo in the amount of $120,000 to cover costs of a comprehensive performance review of the City's franchise

REASONS FOR RECOMMENDATION
Recology Vallejo (Recology), the City’s Exclusive Franchise Hauler, has agreed to reimburse the City for the full cost of a comprehensive performance review and billing audit, which is expected not to exceed $120,000, as provided in Section 20.01.01 of the 2016 Franchise Agreement for Solid Waste Disposal and Recycling Services (Franchise Agreement). The billing audit and performance review will evaluate Recology’s operations over the previous three calendar years to determine compliance with the Franchise Agreement, verify billing accuracy, and assess other performance standards, ensuring accountability and protection of ratepayer interests.

The City currently has an agreement with R3 Consulting Group (R3), who assisted the City in the 2016 and 2022 Franchise Agreement negotiations. Therefore, in addition to R3's extensive knowledge of the City's Franchise Agreements, staff propose designating R3 to conduct the review and billing audit of Recology.

This Notice of Intent serves as the first step in the two-step process to amend the FY 2025-26 Solid Waste Fund budget. A detailed staff report, resolution, and recommendation to approve a First Amendment to the Agreement with R3 to increase the not-to-exceed amount from $75,000 to $195,000 to expand the existing scope of work with tasks to be completed for a comprehensive performance review will be presented to the City Council for consideration at its next regular meeting.

BACKGROUND AND DISCUSSION
Recology Vallejo (Recology) has agreed to reimburse the City for the full cost of a comprehensive performance review and billing audit, which is expected not to exceed $120,000. Section 20.01.01 of the Franchise Agreement for Solid Waste Disposal and Recycling Services (Franchise Agreement) requires Recology to cover the cost of a billing audit and performance review if a term extension is requested; however, a performance review could not be conducted prior to granting Recology the term extension in 2022 due to the urgency of amending the Franchise Agreement to incorporate provisions required for compliance with Senate Bill 1383, California's Short-Lived Climate Pollutants Reduction Strategy. The Solid Waste Fund expenditure budget will be used to cover the costs of the review, with full reimbursement to be provided by Recology as it would be a conflict of interest for the hauler to directly pay an auditor to perform its performance review.

A comprehensive performance review of the City’s exclusive hauler has not been conducted to date.

Date: December 9, 2025
Subject: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-26 SOLID WASTE FUND BUDGET TO RECOGNIZE REVENUE IN THE AMOUNT OF $120,000 FOR A

COMPREHENSIVE PERFORMANCE EVALUATION OF RECOLOGY VALLEJO (STEP 1 OF 2)

Jurisdictions typically complete such reviews on a ten-year cycle. As outlined in Section 20.01 of the Franchise Agreement, the purpose of a billing audit and performance review of the City’s exclusive hauler includes, but is not limited to, verifying that customer billing rates have been properly calculated and correspond to the level of service received, and evaluating compliance with performance standards such as protocols for addressing customer complaints and service interruptions.

FISCAL IMPACT
This Notice of Intent does not have any fiscal impact. A future recommended action to amend the FY 2025-26 Solid Waste Fund budget will include an increase in both the revenue and expenditure budgets of the fund.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.

ATTACHMENTS
None

CONTACT
Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]

CONSENT CALENDAR 8.F.

DATE: December 9, 2025
TO: Mayor and Members of the City Council
FROM: Beth Schoenberger, Water Director
John Palesi, Water Operations Manager for Operations & Maintenance SUBJECT: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO TO APPROVE A SHORT FORM CONSTRUCTION CONTRACT WITH S2SERM, LLC, FOR ON-CALL FENCING SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $740,000 AND

AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME

RECOMMENDATION
Adopt a resolution of the City Council of the City of Vallejo to approve a Short Form Construction Contract with S2SERM, LLC, for on-call fencing maintenance, repair, fabrication, and installation services in accordance with City of Vallejo Standard Specifications, for a not-to-exceed amount of $740,000 and authorize the City Manager to execute the Agreement.

REASONS FOR RECOMMENDATION
Approval of the Short Form Construction Contract with S2SERM, LLC, will address the numerous City of Vallejo fencing issues and will provide the City with as-needed, on-call fencing maintenance, repair, fabrication, and installation services to maintain compliance with City of Vallejo Standard Specifications Section 6 (Fencing) and ensuring barrier protection for City of Vallejo assets.

BACKGROUND AND DISCUSSION
In September 2025, a determination was made concerning the increasing need for maintenance, repair, fabrication, and installation of fencing owned by the City of Vallejo. To ensure compliance with City of Vallejo Standard Specifications, which establishes materials, colors, detailing, height and alignment standards for public fencing barrier protection, and in cases where the City of Vallejo Standard Specifications do not provide guidance, reference shall be given to California Landscape Standards by the California Landscape Contractors Association as well as other notable industry publications to help determine what outlines industry standards or best practices for fencing services.

The City of Vallejo Water Department and Public Works Department face ongoing staffing challenges, limiting the ability to adequately identify existing fencing issues and either replace or install fencing. Historically, fencing services have been provided by private companies to assist the City of Vallejo in identifying existing fencing issues and, with City staff approval, complete the recommended work.

The Water Department went out for formal bid for On-Call Fencing Services and only one Bidder responded.

S2SERM, LLC, was the Bidding company that provided a Bid that met all the requirements put forth by the Water and Public Works Departments.

Additional services under this agreement may include, but are not limited to: automatic gate installation, scheduled gate maintenance, fence and/or gate removal.

FISCAL IMPACT

Date: December 9, 2025
Subject: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO TO APPROVE A SHORT FORM CONSTRUCTION CONTRACT WITH S2SERM, LLC,

FOR ON-CALL FENCING SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $740,000 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME

This Short Form Construction Contract with S2SERM, LLC, is for a not-to-exceed amount of $740,000; the Water Enterprise Fund and General Fund each have sufficient funds in Fiscal Year 2025-2026 to cover the contract cost. There is no fiscal impact on the Water Enterprise and General Fund associated with this contract.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. On Call Fencing Services Resolution CAO Stamp

2. On Call Fencing Short Form Construction Contract CAO Stamp

3. S2S - On-Call Fencing Short Form Construction Contract -- Exhibit A

4. S2S - On-Call Fencing Short Form Construction Contract -- Exhibit B

5. S2S - On-Call Fencing - Short Form Construction Contract - Attachment 1 to Exhibit B

6. On-Call Fencing - Performance and Payment Bond Forms

7. S2S - COI Exp 06302026

8. On-Call Fencing - Short Form Construction Contract - Change Order Form

CONTACT
Beth Schoenberger, Water Director (707) 648-5439
[email protected]
John Palesi, Water Operations Manager for Operations & Maintenance (707) 648-4302 [email protected]

EXHIBIT A

SCOPE OF WORK

City of Vallejo
On-Call Fencing Services
OBJECTIVE:

Contractor will provide the City of Vallejo with On-Call Fencing Services anywhere on the 8,000 acres of land managed by the City including, but shall not be limited to, the areas around the Fleming Hill Water Treatment Plant, Green Valley Water Treatment Plant, Travis Air Force Base Water Treatment Plant, 26 pump stations, Lake Frey, Lake Madigan, Lake Curry, Skyview Tank, Cordelia Reservoir, and other reservoirs with services including but not limited to:
• Project Consultation
• Fence Repair Work
• Fence Installation
• Fabrication
• Automatic Gate Installation
• Scheduled Gate Maintenance
• Fence and/or Gate Removal

EXHIBIT B

COST OF THE WORK

EXHIBIT B

COST OF WORK

1. Contractor’s Compensation.

A. Services: City agrees to pay Contractor, at the rate(s) specified below, for those services set forth in E xhibit A of this Agreement and for all author ized reimbursable expenses, for a total not to exceed Seven Hundred For ty Thousand Dollars and Zero Cents ($740,000.00).

Contractor shall notify City in writing no later than thirty (30) days prior to the estimated date when Contractor will have billed City the maximum payment amount permitted under this Agreement, and Contractor shall provide City with an estimate of the additional compensation required to complete the project.

City agrees to pay Contractor for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, once billed, upon satisfactory completion of the services and delivery of the work product.

B. A
dditional Services:

1. A
dditional Services are those services related to the scope of Services of Contractor as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Contractors to perform said Additional Services.

2. C
ontractor’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees’ appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Contractor, compensation to Contractor shall not exceed the fixed fee amount.

2. A
ppropriate Billable Rates for Services and Additional Services.

C
ontractor’s billable rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.

3. C
ontractor’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Contractor for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Contractor.

A. Payments to Contractor shall be made within a reasonable time after receipt of Contractor’s invoice, said payments to be made in proportion to services performed.

Contractor may request payment on a monthly basis. Contractor shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Contractor shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Contractor for correction.

City shall not be responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to:

Accounting Clerk
Water Department
City of Vallejo Water Department
202 Fleming Hill Road
Vallejo, CA 94589
[email protected]

5. Accounting Records of Contractor. Contractor shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Contractor’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Contractor’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Contractor shall keep such records available for audit, inspection and copying by represent atives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.

The obligations of Contractor under this section shall survive this Agreement.

6. Taxes. Contractor shall pay, when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Contractor shall provide City with Contractor’s complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

ATTACHMENT 1

TO EXHIBIT B

ATTACHMENT 1: FEE SCHEDULE
Bidders must include this complete fee sheet with their submitted IFB packet and include ALL anticipated costs for each service listed below. Please include a full Fee List for all services and materials cost the Bidder has available, with pricing.

Materials Cost:

Fence Installation:

Fence Type Unit of
Measure 0-100 LF 100-1000 LF 1000+ LF
6 Ft Standard Chain-Link w/
3 Stranded Barbed Wire LF $76.52 Per LF $75.00 Per LF $74.25 Per LF 8 Ft Standard Chain-Link w/
3 Stranded Barbed Wire LF $83.42 Per LF $81.76 Per LF $80.94 Per LF Coated Chain-Link LF $.42 Per LF $8.76 Per LF $80.94 Per LF Wire Fence w/ 4x4 Posts LF $ Per LF $ 
 Per LF $ Per LF
Wire Fence w/ 4x6 Posts LF $ Per LF $ Per LF $ Per LF Barbed Wire Fencing LF $ Per LF $ Per LF $ Per LF Cyclone Fencing LF $ Per LF $ Per LF $ Per LF LF $ Per LF $ Per LF $
 Per LF
Public Wood Fence LF $ Per LF $ Per LF $ Per LF Wood and Wire Fence LF $ Per LF $  Per LF $
 Per LF
Open Rail Fence LF $ Per LF $ Per LF $ Per LF Gates:

PrPriivvacyacyFencing
rrrrrrrrrrrrrr

PPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPP

PPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPP rrrrrrrrrrrrr
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr iiiiiiiiiiiiiiiii
iiiiiiiiiii
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii
vvvvvvvvvvvvv
vavavvvavaaaavavvaaavaaaavvvvvvavv
vvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvv yFFFFFFFFyFFFFFFFFFFFFFyFFFFFFFFFFFFyFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFyFFFFFFFFFFFFFFFFFFFFFFFFyyy eneneneneneeeeeneneneeennnenenenennnnnennnneneeeeeeeneeneeennnennennnnnenennnnnneneeeeeeeennnnnennneneeeeeneeennennnnneeeeeeeeeeeennnnennnnnennneeeeeeeeeeennnnnnnnneneeeeeeeeennnnnnnennnneeeeeeeeennennnennnnnneeeeeeeeennnnnnneeeeeennnnnnnnneeeeeeennnnneeennnneeennneeeennnneeeeeeneeeeeeeneeeeeeeeenneeeeeeenneeeennnnnnciciciiiiiiiicccicccccccccciccccccccccccciiicccccccccciiicccccciiiccccccccccccccicccccccccccciicicccccccccccccccccccciicccccciiccciiccccciiccciccccciccciiccccccccciccccccccicccccccicccccccccccciccccccccccciiccccccingngngngngngngnnnnngnngnnnggggggggggngngggngnngnnnnngnnnggggggggggggggngngngnnngngnnngngngggggngnggnnnnggggggngngnnngnnnngnnngngggggnggnggngnnnnnnngnggggggggnnnnnnngnggggnggnngnnnnnnnggnggnggnggnnnnnnnggggnnnnngggggnnggnggggnngnggnngggggnnnnnggggggnngggggggngggnggggggggnnnggggggggggggggggggggggggggggggggggggggggggggggggggg acacacaccacacacacccaccacccacccccccccccaaccccyyyyyyyyyyyyyyyyyyyyy aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccc aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccc yyyyyyyy
yyy
yyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyy yyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyy

Gate Type Cost Per
Unit
Sliding Gates (Metal) $ $
Swing Gates (Metal) $ $
Chain Link Gates $ $
Swing Gates (Vinyl) $ $
Barrier Gates $ $
Vertical Lift Gates $ $
Other: $ $
Labor Cost:

Fence Repair and Patching $ per hour/per person
Fence Installation $ per hour/per person
Fabrication $ per hour/per person
Gate Installation $ per hour/per person
Other Costs:

Chain Link Gates
.00
1
.00
19.00
1
.00
Cost of mobilization to project sites is $1

83.93 Projects have a Project Manager rate of $0 per hour/per person associated with site evaluations and DGPLQLVWUDWLYH support 


13




CCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCC hahahahahhhhahhhhhahhhhahahhhahhhhhhhahhahahahahhhhahhhhahhhhahahahahhahhhhhhahhhaaaahahhhhhhahahaaaaaaahahhhhhahaaaaaahahhhhahhaaaaaaaahhhhahhhhaaaaaaaaahhhahhaaaaaahhhhaaaahahhhhhahaaaaaahhhahhhaaaaaaaaaaaaaaaaaaahhhhaaaahhaahahhhhaaaaaaaahhhaaaaaaaaaahaahhhaahhaaahaaaaahaaaaahaaaaaaaahhhaaaaahhhaaaahhhaaaaaahhhhhhaaaaainininininninininininnininnnnniniinnninnnniinnnnnnnnnnnnniinnnninnnnnnninnnnnnnnnnnnnninnnnnnnnnnnininnnnnnnnnnnnnnnnnnnnnnnnnnnnnnniinnnnniiinnnnnnnn LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLininininninnnnnnnnninninnnnninnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnniininnnnnnnninnnnnniininnnnnk kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkk

GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG atatatatatattatatataatataatatatataatatatatatatatattattattttatattttttaaatatttaattttaaaaattttttttttaaaatttttttaaaaaaattttttaaaataaatattttttataaaaaaaatttttaaaatttatttataatttttatttaaatttttttttaaaaaaatttattaaaaaaaaattaaaaataaaaattttttaaatttttttaaaaaaaaaaaaattaaaaaaaattaaatataaaaattttaaaaaaattataaaataaaaaaaaattttttttaaaaaaaaaattttaaaaattaaaaaaaatttttttaaaaaaaaattttttaaaaaatttttteseseseseseseseeeseeeeseeseseseeseseseeseseesesesseseeeeeeesseeseeseseeeessesssseeeeseeseesssssssseeeeesesssssssseseseeeesessessssseeeeeeseseeeesssessssseeeeesesssssseeeesssssssseeeeeeesseesseeeseeeeeeesssesseeeeeeeeeeeeeeeeeeeeeeeeeessssssseeeeeesessssseeeeeesssssseeeeeeeesssssssseeeeeseeeesesssssessseesssseeeeeeeseeeeeesssseeeeesessss

NAME & TITLE OF BIDDER

SIGNATURE DATE
Other exceptions, minimums, surcharges or fees:
3ULFLQJGRHVQ
WLQFOXGHRYHUWLPH
3ULFLQJLQFOXGHRQO\RQHPRELOL]DWLRQDQGSULFLQJGRHVQ WLQFOXGHLVVXLQJSHUPLWV

%ULDQ)UDQW]9LFH3UHVLGHQW

FAITHFUL PAYMENT &

PERFORMANCE BOND

CITY OF VALLEJO

FAITHFUL PERFORMANCE BOND

KNOW ALL MEN/WOMEN BY THESE PRESENTS, THAT WE, Click here to enter text., as Principal, and Click here to enter text., as Surety, are held and firmly bound unto the City of Vallejo, a municipal corporation of the State of California, hereinafter called the City, in the penal sum of Click here to enter text. Dollars ($Click here to enter text.), and no more, for the work described below, for the payments of which sum in lawful money of the United States of America well and truly to be made to the City of Vallejo, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents as herein above provided.

WHEREAS, that the Principal has entered into a Contract with said City for the construction of:

«TITLE»

NOW, THEREFORE, the condition of this obligation is such that if the above bounded Principal shall in all things stand to abide by, and well and truly keep and perform the covenants, conditions and agreements in the foregoing Contract agreed on his/her or their part to be kept and performed at the time and in the manner herein specified, and shall indemnify and save harmless the City of Vallejo, its officers, agents and employees as therein stipulated, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue to guarantee Contractor’s faithful performance of its obligations in the Contract Documents, and Principa l and Surety, in the event suit is brought on this bond, will pay to the Obligee such reasonable attorneys' fees as may be fixed by the Court.

The Surety herein, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same shall in any manner affect its obligations on this bond, and said Surety does hereby waive notice of any such change, extension, alteration or addition. Said Surety hereby waives the provisions o f section 2819 and 2845 of the Civil Code of the State of California.

IN WITNESS WHEREOF, the above bounded parties have executed this Instrument under their several seals this Click here to enter text. day of Click here to enter text., 20Click here to enter text.. The name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

PRINCIPAL SURETY

SURETY INFORMATION:

Contact Person:

Name of Company:

Address:

Telephone No.: Fax No.:

NOTE: (1) Signatures of those executing for the Surety must be properly acknowledged. (2) This Bond must be in an amount equal to 100% of the amount bid.

APPROVED AS TO FORM:

Veronica A.F. Nebb
City Attorney

CITY OF VALLEJO

PAYMENT (LABOR AND MATERIALS) BOND

KNOW ALL MEN/WOMEN BY THESE PRESENTS, WHEREAS, that the City of Vallejo, a municipal corporation of the State of California, acting through its City Council, has awarded: hereinafter designated as the Principal, a contract for:

«TITLE»

AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, provided that if said Contractor, or any of his/her or its subcontractors, shall fail to pay for any materials, provisions, provender or other supplies, or teams, used in, upon, for or about the performance of the work contracted to be done, or any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such labor, the Surety of this bond will pay the same.

NOW, THEREFORE, WE, Click here to enter text. as Principal and Click here to enter text. , as Surety, are held firmly bound unto the City of Vallejo, a municipal corporation, hereinafter called City, in the penal sum of Click here to enter text. Dollars ($Click here to enter text.), and no more, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents, as herein provided.

The condition of this obligation is such that, if said Principal, or his/her or its Subcontractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, as required by the provisions of Californ ia Civil Code, commencing with s ection 9550, and providing that the persons, companies or corporations so furnishing said materials, provisions, or other supplies, appliances or power used in, for or about the performance of the work contracted to be executed or performed, or any person, company, or corporation, renting, or hiring implements, or machinery, or power, for, or contributing to said work to be done, or any person who performs work or labor upon the same, or any person who supplies both work and materials therefor, shall have complied with the provisions of said Title 15, the Surety, or Sureties, hereon will pay the same in an amount not exceeding the sum specified in his/her or its bond, and also, in case suit is brought upon this bond, a reasonable attorney's fee to be fixed by the Court, then this obligation s hall become null and void; otherwise, it shall remain in full force and virtue.

This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under section 9100 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond.

The Surety herein, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the Specifications accompanying the same, shall in any manner affect its obligation on this bond, and said Surety does hereby waive notice of any such change, extension, alteration or addition.

IN WITNESS WHEREOF, the above bounden parties have executed this Instrument under several seals this Click here to enter text. day of Click here to enter text., 20Click here to enter text.. The name and Corporate Seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representatives, pursuant to authority of its governing body.

PRINCIPAL SURETY

SURETY INFORMATION:

Contact Person:

Name of Company:

Address:

Telephone No.: Fax No.:

NOTE: (1) Signatures of those executing for the Surety must be properly acknowledged. (2) This Bond must be in an amount equal to 100% of the amount bid.

APPROVED AS TO FORM:

Veronica A.F. Nebb
City Attorney

ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED?

INSR ADDLSUBRLTR INSDWVD
PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS:INSURER A :INSURED INSURER B :INSURER C :INSURER D :INSURER E :INSURER F :

POLICY NUMBERPOLICY EFFPOLICY EXPTYPE OF INSURANCELIMITS(MM/DD/YYYY)(MM/DD/YYYY)

AUTOMOBILE LIABILITY

UMBRELLA LIABEXCESS LIABWORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE$DAMAGE TO RENTEDCLAIMS-MADEOCCUR $PREMISES (Ea occurrence)MED EXP (Any one person)$PERSONAL & ADV INJURY$GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$PRO-POLICYLOC PRODUCTS - COMP/OP AGGJECT OTHER: $COMBINED SINGLE LIMIT$(Ea accident)ANY AUTO BODILY INJURY (Per person)$OWNEDSCHEDULEDBODILY INJURY (Per accident)$AUTOS ONLYAUTOSHIREDNON-OWNEDPROPERTY DAMAGE$AUTOS ONLYAUTOS ONLY(Per accident)$OCCUR EACH OCCURRENCECLAIMS-MADEAGGREGATE$DEDRETENTION$ PEROTH-STATUTEERE.L. EACH ACCIDENTE.L. DISEASE - EA EMPLOYEE$If yes, describe underE.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGENAIC #

COMMERCIAL GENERAL LIABILITY
Y / NN / A(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGESCERTIFICATE NUMBER:REVISION NUMBER:

CERTIFICATE HOLDERCANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)

CERTIFICATE OF LIABILITY INSURANCEDATE (MM/DD/YYYY)
$
$$$$
The ACORD name and logo are registered marks of ACORD
10/24/2025
(703) 827-2277(703) 827-227919489Surf to Snow Environmental Resource Management, Inc. DBA S2S ERM,LLC2246 Camino RamonSan Ramon, CA 945832049424319 A 1,000,0000313-88886/30/20256/30/2026300,000Contractual Liab.25,0001,000,0002,000,0002,000,000STOP GAP1,000,0001,000,000B 60806424056/30/20256/30/202610,000,000A 0313-88896/30/20256/30/202610,000,00010,000B 70151004236/30/20256/30/20261,000,000N 1,000,0001,000,000CProfessional Liab.0313-88866/30/2025Per Claim/Aggregate10,000,000Cyber Liability Policy #B0572MR25ACZ9 (Insurer: Canopius) – 6/2/2025 - 6/30/2026 – $10,000,000 Per Claim/AggregateDrone Liability Policy #UA02363465 (Insurer: USAIG Insurance Group) – 6/30/2025 – 6/30/2026 - $10,000,000 Per Occurrence/AggregateCity of Vallejo is included as additional insured with respect to General Liability, Automobile Liability and Umbrella Liability when required by written contract.General Liability includes Additional Insured coverage for On-Going & Completed Operations as required by written contract. General Liability, AutomobileLiability and Umbrella Liability are primary and non-contributory over any existing insurance and limited to liability arising out of the operations of the namedSEE ATTACHED ACORD 101 City of Vallejo555 Santa Clara StVallejo, CA 94590
VERDALL-01RJONES
Ames & Gough8300 Greensboro DriveSuite 980McLean, VA [email protected] World Assurance Company (U.S.) Inc.Transportation Insurance Company A(XV)Allied World Surplus Lines Insurance Co. A+ XV X6/30/2026

X XXXXXXX

FORM NUMBER:

EFFECTIVE DATE:

The ACORD name and logo are registered marks of ACORD

ADDITIONAL REMARKS

ADDITIONAL REMARKS SCHEDULE
FORM TITLE:

Page of

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01)
AGENCY CUSTOMER ID:LOC #:

AGENCY NAMED INSUREDPOLICY NUMBERCARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.

Ames & Gough
VERDALL-01
SEE PAGE 1
1 SEE PAGE 1ACORD 25Certificate of Liability Insurance
1 SEE P 1Surf to Snow Environmental Resource Management, Inc. DBA S2S ERM,LLC2246 Camino RamonSan Ramon, CA 94583SEE PAGE 1 RJONES1
Description of Operations/Locations/Vehicles:insured and when required by written contract. General Liability, Automobile Liability, Umbrella Liability and Workers Compensation policies include a waiver of subrogation in favor of the additional insured where permissible by state law and when required by written contract. 30-day Notice of Cancellation will be issued on the General Liability, Automobile Liability, Workers Compensation and Professional Liability policies in accordance with policy terms and conditions.

ENV-PEP2 02008 00 (02/23)
Name of Person or Organization:

Blanket where required by written contract.

All other terms and conditions of this policy remain unchanged.

Main Named Insured: Verdantas LLC; Policy #: 0313-8888
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US – SCHEDULED

PERSON OR ORGANIZATION
It is hereby agreed that the following is added to SECTION IV - CONDITIONS, 20. Transfer Of Rights Of Recovery Against Others To Us:

We waive any right of recovery we may have against the person or organization shown in the Schedule below because of payments we make for bodily injury, property damage, or environmental damage arising out of your work done under a written contract or agreement with that person or organization and included in the products-completed operations hazard . This waiver applies only to the person or organization shown in the Schedule below.

Schedule

ENV-PEP2 06015 00 (01/23)
Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

POLICY ANNUAL AGGREGATE LIMIT – GENERAL AGGREGATE LIMIT(S) – DESIGNATED PROJECT It is hereby agreed that the following changes are made to the policy:

1. Item 3. LIMITS OF INSURANCE of the Declarations is amended to include the following:

Policy Annual Aggregate $4,000,000

2. SECTION III – LIMITS OF INSURANCE is amended to include the following additional provision:

The Policy Annual Aggregate Limit shown in paragraph 1. above, is the most we will pay under this policy for the sum of all:
a. Damages, medical expense, loss, professional damages, or any other injury, damage, loss, cost, or expense for which insurance is afforded under the General Aggregate Limit shown in Item 3. of the Declarations; and
b. Damages, medical expense, loss, or any other damage, loss, cost, or expense for which insurance is afforded under the Designated Project General Aggregate Limit provided separately to each designated project pursuant to the Designated Project General Aggregate Limits Endorsement attached to this policy.

All other terms and conditions of this policy remain unchanged.

Main Named Insured: Verdantas LLC
Policy #: 0313-8888

ENV-PEP2 02007 00 (02/23)

ADVICE OF CANCELLATION TO OTHERS - DESIGNATED PERSON OR ORGANIZATION It is hereby agreed that SECTION IV – CONDITIONS, 3. Cancellation is amended to add the following:

Advice Of Cancellation To Others – Designated Person or Organization In the event that we cancel this policy for any reason other than nonpayment of premium, we will endeavor to mail or deliver by email advice of such cancellation to each person or organization shown in the Schedule below, at the corresponding mailing or email address shown in the Schedule below, at least the number of days shown in the Schedule below prior to the effective date of cancellation, as a courtesy only, provided that the first Named Insured shown in Item 1. of the Declarations:

1. At the time of its receipt of our notice of cancellation is under a written contractual obligation to notify the person or organization of such cancellation; and

2. Has provided us with a valid e-mail or mailing address that is shown in the Schedule below.

However, our failure to mail or deliver by email advice such cancellation to the person or organization will not invalidate or otherwise affect the cancellation of this policy or the effective date of cancellation.

Schedule
Person or Organization E-mail or Address Number of Days Advance Written Notice of Cancellation
Blanket where required by
written contract.
30 Days
All other terms and conditions of this policy remain unchanged.

Main Named Insured: Verdantas LLC
Policy #: 0313-8888

ENV-PEP2 01001 00 (01/23) Includes copyrighted material of Insurance Services Offices, Inc., used with its permission

ADDITIONAL INSURED - OWNERS, LESSEES, OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s): Location(s)
Any owner, lessee, or contractor whom you have
agreed to include as an additional insured under a
fully executed written contract or written agreement,
provided that such was executed prior to an
"occurrence", loss, injury or damage
All locations of the Named Insured
Solely with respect to the insurance afforded under SECTION I – COVERAGES, COVERAGE A – BODILY INJURY AND PROPERTY DAMAGE LIABILITY, COVERAGE B – PERSONAL AND ADVERTISING INJURY LIABILITY, and COVERAGE D – GENERAL POLLUTION LIABILITY 1. Insuring Agreements, a. (3) Transported Cargo Pollution Liability and a. (4) Contractors Pollution Liability, it is agreed that the following changes are made to the policy:

1. SECTION II – WHO IS AN INSURED of the policy is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for bodily injury, property damage , environmental damage or personal and advertising injury caused, in whole or in part, by:
a. Your acts or omissions; or
b. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above.

However:
(1) The insurance afforded to such additional insured only applies to the extent permitted by law; (2) The insurance afforded to such additional insured does not apply to a claim, suit, damages, loss bodily injury, property damage , personal and advertising injury , environmental damage, or any other injury, damage, loss, cost, or expense for which insurance is afforded under this policy that arises out of the negligence or willful misconduct of the additional insured; and (3) If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide to such additional insured.

Main Named Insured: Verdantas LLC
Policy #: 0313-8888

2. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:

This insurance does not apply to bodily injury, property damage, environmental damage, or personal and advertising injury occurring after:
a. All work, including materials, parts, or equipment furnished in connection with such work, on the

ENV-PEP2 01001 00 (01/23) Includes copyrighted material of Insurance Services Offices, Inc., used with its permission

project (other than service, maintenance, or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or b. That portion of your work out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.

3. With respect to the insurance afforded to these additional insureds, the following is added to SECTION III – LIMITS OF INSURANCE:

The most we will pay on behalf of the additional insured is the amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less.

All other terms and conditions of the Policy remain unchanged.

ENV-PEP2 01002 00 (01/23)
Includes copyrighted material of Insurance Services Offices, Inc., used with its permission
ADDITIONAL INSURED - OWNERS, LESSEES, OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION

COMPLETED OPERATIONS

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s): Location(s)
Any owner, lessee, or contractor whom you have
agreed to include as an additional insured under a
fully executed written contract or written agreement,
provided that such was executed prior to an
"occurrence", loss, injury or damage.

All locations of the Named Insured
Solely with respect to the insurance afforded under SECTION I – COVERAGES, COVERAGE A – BODILY INJURY AND PROPERTY DAMAGE LIABILITY, it is agreed that the following changes are made to the policy:

1. SECTION II – WHO IS AN INSURED is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for bodily injury or property damage caused, in whole or in part, by your work at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the products-completed operations hazard.

However:
a. The insurance afforded to such additional insured only applies to the extent permitted by law; b. The insurance afforded to such additional insured does not apply to a claim, suit, damages, bodily injury, property damage, or any other injury, damage, loss, cost, or expense for which insurance is afforded under this policy that arises out of the negligence or willful misconduct of the additional insured; and
c. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide to such additional insured.

2. With respect to the insurance afforded to these additional insureds, the following is added to SECTION III – LIMITS OF INSURANCE:

The most we will pay on behalf of the additional insured is the amount of insurance:
a. Required by the contract or agreement; or
b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less.

This endorsement shall not increase the applicable limits of insurance.

All other terms and conditions of the Policy remain unchanged.

Main Named Insured: Verdantas LLC

ENV-PEP2 02002 00 (01/23) Page 1 of 1
Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

Endorsement No:

This endorsement, effective:

Issued to:
by:
7 June 30, 2025
(at 12:01 A.M. standard time at the address of the Named Insured as shown in Item 1. of the Declarations)
Verdantas LLC ; Policy #: 0313-8888
Allied World Assurance Company (U.S.) Inc.

PRIMARY AND NONCONTRIBUTORY OTHER INSURANCE CONDITION

SCHEDULE
Name of Additional Insured Person(s) or Organization(s) Any organization whom you have agreed to include as an additional insured under a fully executed written contract or written agreement, provided that such was executed prior to an "occurrence", loss, injury or damage.

Solely with respect to the insurance afforded under SECTION I COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, and COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY, it is agreed that the following is added to SECTION IV CONDITIONS, 15. Other Insurance:

Primary and Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to an additional insured shown in the Schedule under your policy provided that:
(1) The additional insured is a Named Insured under such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured.

All other terms and conditions of this policy remain unchanged.

By:

Joseph Cellura
Title: President, North American Casualty Division
Date: June 30, 2025

Business Auto Policy
Policy Endorsement

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: VERDANTAS LLC
Endorsement Effective Date: 06/30/2025

SCHEDULE
Name(s) Of Person(s) Or Organization(s):

ANY PERSON OR ORGANIZATION FOR WHOM OR WHICH YOU ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT TO OBTAIN THIS WAIVER FROM US. YOU MUST AGREE TO THAT REQUIREMENT PRIOR TO LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization. .

Policy Page: 75 of 383
Form No: CA 04 44 10 13
Endorsement Effective Date: 6/30/25 Endorsement Expiration Date: 6/30/26 Endorsement No: 9; Page: 1 of 1
Underwriting Company: The Continental Insurance Company, 151 N Franklin St, Chicago, IL 60606 © Copyright Insurance Services Office, Inc., 2011
Verdantas LLC
Policy # 6080642405

Business Auto Policy
Policy Endorsement

ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY
It is understood and agreed that this endorsement amends the BUSINESS AUTO COVERAGE FORM as follows:

SCHEDULE
Name of Additional Insured Person Or Organization

ANY PERSON OR ORGANIZATION THAT YOU ARE REQUIRED BY WRITTEN CONTRACT TO MAKE AN ADDITIONAL INSURED UNDER THIS INSURANCE IS AN "INSURED",

BUT ONLY WITH RESPECT TO THAT PERSON OR ORGANIZATION'S LEGAL LIABILITY FOR ACTS OR OMISSIONS OF A PERSON WHO QUALIFIES AS AN "INSURED" FOR LIABILITY COVERAGE UNDER SECTION

II WHO IS AN INSURED OF THIS COVERAGE FORM

1. In conformance with paragraph A.1.c. of Who Is An Insured of Section II - LIABILITY COVERAGE, the person or organization scheduled above is an insured under this policy.

2. The insurance afforded to the additional insured under this policy will apply on a primary and non-contributory basis if you have committed it to be so in a written contract or written agreement executed prior to the date of the “accident” for which the additional insured seeks coverage under this policy.

All other terms and conditions of the policy remain unchanged This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy. © Copyright CNA All Rights Reserved.

Verdantas LLC
Policy # 6080642405

Business Auto Policy
Policy Endorsement
© Copyright CNA All Rights Reserved.

Form No: CNA71527XX (10-2012)
Policy Page: 53 of 79Endorsement Effective Date: 6/30/25 Endorsement Expiration Date: 6/30/26 Endorsement No: 16; Page: 1 of 1
60606
Underwriting Company: National Fire Insurance Company of Hartford, 151 N Franklin St, Chicago, IL

Business Auto Policy
Policy Endorsement

NOTICE OF CANCELLATION TO CERTIFICATEHOLDERS
It is understood and agreed that:

If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of premium, then notice of cancellation will be provided to such Certificateholders at least 30 days in advance of the date cancellation is effective.

If notice is mailed, then proof of mailing to the last known mailing address of the Certificateholder on file with the Agent of Record will be sufficient to prove notice.

Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any liability or obligation upon us or the Agent of Record.

All other terms and conditions of the policy remain unchanged This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy. 60606
© Copyright CNA All Rights Reserved.

Form No: CNA68021XX (02-2013)
Endorsement Effective Date: 6/30/25
Endorsement No:
26; Page: 1 of 1
Endorsement Expiration Date: 6/30/26
Underwriting Company: National Fire Insurance Company of Hartford, 151 N Franklin St, Chicago, IL Verdantas LLC
Policy # 6080642405

Workers Compensation And Employers Liability Insurance
Policyholder Notice
II

NOTICE OF CANCELLATION TO CERTIFICATE HOLDERS
It is understood and agreed that:

If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of premium, then notice of cancellation will be provided to such Certificate Holders at least 30 days in advance of the date cancellation is effective.

If notice is mailed, then proof of mailing to the last known mailing address of the Certificate Holder on file with the Agent of Record will be sufficient to prove notice.

Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any liability or obligation upon us or the Agent of Record.

All other terms and conditions of the policy remain unchanged.

This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below.

Form No: CC68021A (02-2013)
Policyholder Notice; Page: 1 of 1
Underwriting Company: Continental Casualty Company, 151 N Franklin St, Chicago, IL 60606 © Copyright CNA All Rights Reserved.

Policy Page: 21 of 208
Main Named Insured: Verdantas LLC
Policy #: 7015100423

CNA
Workers Compensation And Employers Liability Insurance
Policy Endorsement
II

BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
This endorsement changes the policy to which it is attached.

It is agreed that Part One - Workers' Compensation Insurance G. Recovery From Others and Part Two - Employers' Liability Insurance H. Recovery From Others are amended by adding the following:

We will not enforce our right to recover against persons or organizations. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) PREMIUM CHARGE - Refer to the Schedule of Operations
The charge will be an amount to which you and we agree that is a percentage of the total standard premium for California exposure. The amount is 3%.

All other terms and conditions of the policy remain unchanged.

I This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below.

Form No: G-19160-B (11-1997)
Endorsement Effective Date: 6/30/25 Endorsement Expiration Date: 6/30/26 Endorsement No: 2; Page: 1 of 1
Underwriting Company: Transportation Insurance Company, 151 N Franklin St, Chicago, IL 60606 © Copyright CNA All Rights Reserved.

Policy Page: 31 of 45
Main Named Insured: Verdantas LLC
Policy #: 7015100423

ENV-UMB 00003 00 (02/12) Page 1 of 13
Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

ENVIRONMENTAL COMMERCIAL UMBRELLA POLICY
CERTAIN PROVISIONS IN THIS POLICY RESTRICT COVERAGE. PLEASE READ THE ENTIRE

POLICY CAREFULLY TO DETERMINE WHAT IS COVERED AND WHAT IS NOT COVERED UNDER THE POLICY AND TO KNOW WHAT YOUR RIGHTS AND DUTIES ARE UNDER THE POLICY. and all other persons or organizations qualifying as Named Insureds under thi underlying insurance.

Defined terms, other than headings, appear in bold face type. Refer to SECTION VII DEFINITIONS.

In consideration of the payment of the premium, and in reliance upon the statements and information in the Application we agree with you as follows:

SECTION I -- COVERAGES
COVERAGE A. EXCESS FOLLOWING FORM LIABILITY INSURANCE
We will pay on behalf of the insured that portion of ultimate net loss in excess of the retained limit which the insured becomes legally obligated to pay as damages because of bodily injury, property damage , personal and advertising injury , environmental damage or emergency response expense to which this insurance applies, due to:

1. Liability imposed upon the insured by law or

2. Liability assumed by the insured under an insured contract.

This Coverage A. applies to ultimate net loss resulting from bodily injury, property damage , personal and advertising injury , environmental damage or emergency response expense only if and to the extent covered by underlying insurance The insurance afforded under this Coverage A. is subject to the same insuring agreements, exclusions, definitions and conditions contained in the underlying insurance in effect on the inception date of this policy, except as to premium, duty to defend, limits of liability and notice, and except as to any other provisions in this policy inconsistent with those in the underlying insurance.

COVERAGE B. UMBRELLA LIABILITY INSURANCE
We will pay on behalf of the insured that portion of ultimate net loss in excess of the retained limit which the insured becomes legally obligated to pay as damages because of bodily injury, property damage and personal and advertising injury to which this insurance applies, due to:

1. Liability imposed upon the insured by law or

2. Liability assumed by the insured under an insured contract.

This Coverage B. applies to ultimate net loss resulting from:

1. Bodily injury and property damage caused by an occurrence happening anywhere in the world, provided the bodily injury or property damage occurs during the policy period; or
Main Named Insured: Verdantas LLC
Policy #: 0313-8889

ENV-UMB 00003 00 (02/12) Page 2 of 13
Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

2. Personal and advertising injury caused by an offense happening anywhere in the world, provided the offense was committed during the policy period.

This Coverage B. does not apply to any claim or suit covered by underlying insurance or which would have been covered by underlying insurance but for the exhaustion of the limits of insurance of underlying insurance.

SECTION II -- DEFENSE
A. 1. Except as provided in Paragraph A.2. and A.3. below, we shall not be called upon to assume charge of the settlement or defense of any claim made or suit brought or proceedings instituted against the insured. We shall have the right and shall be given the opportunity to associate with the insured or the underlying insurer , or both, in the defense and control of any claim or suit which involves, or appears reasonably likely to involve this policy. In such event, the insured, the underlying insurer and the Company shall cooperate in all things in the defense of such claim, suit or proceeding.

2. Under Coverage A., we shall not pay any defense costs or expenses unless a claim or suit otherwise covered by underlying insurance will not be defended by the underlying insurer due to the exhaustion of the applicable limits paid thereunder. Under Coverage A., we will have the right and duty to defend any claim or suit for which there would be a right and duty to defend under the underlying insurance but for the exhaustion of any applicable limits paid thererunder.

3. Under Coverage B., we shall have the right and the duty to assume control of the investigation, settlement or defense of any claim or suit against the insured for damages arising from bodily injury , property damage and personal and advertising injury covered by this policy but neither covered by underlying insurance nor which would have been covered by underlying insurance but for the exhaustion of the limits of insurance of underlying insurance.

4. We shall not be obligated to defend any claim or suit, or pay any defense costs and expenses, after our applicable limit of liability has been exhausted by payments pursuant to this policy.

B. We will pay as part of ultimate net loss : (1) all premiums on any bond to release any attachment for an amount not in excess of the applicable limit of liability of this policy, but without any obligation to apply for or furnish such bond; (2) all premiums on any appeal bond required in any defended suit, but without any obligation to apply for or furnish such bond; (3) costs taxed against the insured in any claim or suit we defend; (4) all expenses incurred by us; and (5) all interest accruing after entry of any judgment which does not exceed our limit of liability, and before we have paid, offered to pay, or deposited in court that part of the judgment that is within the applicable limit of liability.

C. As part of ultimate net loss , we will reimburse the insured for all reasonable expenses incurred (including actual loss of wages or salary, but not loss of other income, not to trials at our
request.

D. As part of ultimate net loss , we will pay all pre-judgment interest awarded against the insured on that part of any judgment which does not exceed our limit of liability. If we make an offer to pay the applicable limit of liability, we will not pay any pre-judgment interest based on any period of time after the time that the offer was made.

ENV-UMB 00003 00 (02/12) Page 3 of 13
Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

E. 1. With respect to underlying insurance , except any Pollution Legal Liability, Environmental Liability or Professional Liability Coverage Part:
a. If defense costs and expenses are subject to the limit of liability of underlying insurance, then defense costs and expenses payable under this policy are subject to the limit of liability stated in the Declarations of this policy and are included as part of ultimate net loss; b. If defense costs and expenses are payable in addition to the applicable limit of liability for such coverage part, then, for defense costs and expenses payable under this policy, we will pay such costs and expenses in addition to the applicable limit of liability of this policy, but only for bodily injury, property damage , or personal and advertising injury expense covered by this policy.

2. With respect to any Pollution Legal Liability, Environmental Liability or Professional Liability Coverage Part of underlying insurance , defense costs and expenses payable under this policy are subject to the limit of liability stated in the Declarations of this policy and are included as part of ultimate net loss.

F. When we have a duty to defend, in the event the insured is entitled by law to select independent counsel to defend a suit at our expense, the attorney fees and all other litigation expenses we must pay to that counsel are limited to the rates we actually pay to counsel we retain in the ordinary course of business in the defense of similar claims or suits in the community where the claim or suit arose or is being defended.

Additionally, we may exercise the right to require that such counsel have certain minimum qualifications with respect to their competency including experience in defending claims or suits similar to the one pending against the insured and to require such counsel to have errors and omissions insurance coverage. As respects any such counsel, the insured agrees that counsel will timely respond to our requests for information regarding the claim or suit.
fully waive these rights to select independent counsel.

SECTION III -- EXCLUSIONS
In addition to any applicable Exclusions in underlying insurance, this policy does not apply to:

A.
insurer under the Employee Retirement Income Security Act of 1974, Public Law 93-406, or amendments thereto or any similar provisions of state statutory law or common law.

B. Any obligation for which the insured may be liable under any uninsured motorists, underinsured motorists, or automobile no-fault or first party law(s); it being expressly agreed that this policy does not afford any no fault, uninsured motorists or underinsured motorists coverage.

C. Bodily injury , property damage , personal and advertising injury , environmental damage, or emergency response expense arising from any radioactive matter, whether or not naturally present in the environment. This exclusion, however, does not apply to any Pollution Legal Liability or Environmental Liability Coverage Part.

D. With respect to Coverage B. only:

ENV-UMB 00003 00 (02/12) Page 4 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

1. Bodily injury or property damage arising out of the actual, alleged or threatened discharge, seepage, migration, release or escape of pollutants at any time; and 2. Any loss, cost or expense arising out of any: a. Request, demand or order that any insured or others test for, monitor, cleanup, remove, contain, treat, detoxify or neutralize, or in any way respond to, or assess the effects of pollutants; or c. Claim or suit by or on behalf of a governmental authority for damages because of testing for, monitoring, cleaning up, removing, containing, treating, detoxifying or neutralizing, or in any way responding to, or assessing the effects of pollutants. E. With respect to Coverage B. only, bodily injury, property damage and personal and advertising injury arising out of the rendering or failure to render any professional services by or for you, including: 1. The preparing, approving, or failure to prepare or approve maps, drawings, opinions, reports, surveys, change orders, design or specifications; and 2. Supervisory, inspection or engineering services. For the purposes of this exclusion, professional services means those architectural, engineering, consulting, project management or construction management services, including those as set forth in the Application, or other services as specifically defined by endorsement to this policy, that are performed for a fee by or on behalf of the Named Insured. F. Discrimination on any basis, including but not limited to: race, creed, religion, ethnic background, national origin, age, handicap, sex or sexual orientation. G. Any bodily injury, property damage, personal and advertising injury, environmental damage or emergency response expense arising out of: 1. The purchase, or sale, or offer of sale, or solicitation of any security, debt, bank deposit or financial interest or instrument; 2. Any representations made at any time in relation to the price or value of any security, debt, bank deposit or financial interest or instrument; or 3. Any depreciation or decline in price or value of any security, debt, bank deposit or financial interest or instrument. H. Damages claimed for any loss, cost or expense incurred by you or others for the loss of use, withdrawal, recall, inspection, repair, replacement, adjustment, removal or disposal of: 1. Your product; 2. Your work; or 3. Impaired property;

ENV-UMB 00003 00 (02/12) Page 5 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission. if such product, work, or property is withdrawn or recalled from the market or from use by any person or organization because of a known or suspected defect, deficiency, inadequacy or dangerous condition in it. SECTION IV -- LIMITS OF LIABILITY A. The Limits of Liability shown in the Declarations and the rules below fix the most of the Company will pay regardless of the number of insureds under this policy, the number of claims made or suits brought, or the number of persons or organizations making claims or bringing suits. B. Each Occurrence, Offense or Loss Limit liability for ultimate net loss for each occurrence, offense or loss, or any combination thereof, shall not exceed the amount specified in Item 3.A. of the Declarations as For the purpose of determining the limit of our liability: 1. All bodily injury, property damage, environmental damage or emergency response expense under underlying insurance and arising out of continuous or repeated exposure to substantially the same general conditions shall be deemed to arise out of one occurrence; 2. With respect to personal and advertising injury under underlying insurance, all damages involving the same, related or continuous injurious material, act or offense (regardless of the frequency or repetition thereof, the number or kind of media used, or the number of claimants) shall be deemed to arise out of one offense; 3. With respect to bodily injury, property damage, environmental damage or emergency response expense under any Pollution Legal Liability or Environmental Liability Coverage Part of underlying insurance, all loss arising out of the same, related or continuous pollution incidents shall be deemed to arise out of one loss; C. Retained Limit 1. We will be liable only for that portion of the ultimate net loss in excess of the retained limit. 2. With respect to Coverage A., subject to the terms and conditions of this policy and the limit of liability stated in the Declarations, in the event of the reduction or exhaustion of the aggregate limits of liability of underlying insurance by payment thereunder, we will: a. In the event of reduction, pay in excess of the reduced limits of such underlying insurance; or b. In the event of exhaustion of the aggregate limits of liability of underlying insurance, continue this policy in force as underlying insurance.

ENV-UMB 00003 00 (02/12) Page 6 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

D. General Aggregate This policy is subject to aggregate limit of liability specified in Item 3.B. of the liability is the maximum amount which we will pay under this policy for all ultimate net loss covered hereunder. When an amount is indicated in Item 3.C. of the Declarations, such aggregate limit of liability shall apply separately to the products completed operations hazard. E. Limit Exhaustion This policy shall cease to apply once the applicable limits of liability have been exhausted by payment of ultimate net loss. F. Insolvency/Breach of Conditions Our liability under this policy shall not be increased by: 1. The insolvency or inability to pay of the insured or any underlying insurer; or 2. The refusal of any underlying insurer of a condition of underlying insurance. SECTION V -- EXTENDED REPORTING PERIODS The Extended Reporting Periods described below are available under this policy only when they are available and, if optional, purchased under the underlying insurance. A. We will provide an Extended Reporting Period only if this policy is either cancelled by you or cancelled or not renewed by us for any reason except non-payment of premium. Non-renewal shall mean the refusal by us to renew the policy on any terms. Non-renewal shall not means change in premium, or required underlying limits, self-insured retention or any other terms and condition. B. A claim first made, in writing, during the Extended Reporting Period will be deemed to have been made on the last day of the policy period, provided that the claim is for: 1. Loss because of bodily injury, property damage, environmental damage or emergency response expense covered by underlying insurance, arising from a pollution condition that commenced before the end of the policy period but not before the Retroactive Date; or 2. Loss covered by underlying insurance arising from a negligent act, error or omission that commenced before the end of the policy period but not before the Retroactive Date; C. The Extended Reporting Period will not reinstate or increase the limits of liability or extend the policy period under this policy. D. The Extended Reporting Period will be as set forth below: 1. If no other insurance you purchase to replace this policy applies to the claim or would apply but for the exhaustion of its applicable limits of liability, we will provide an automatic limited Extended Reporting Period for the same duration as the automatic limited Extended Reporting Period for underlying insurance. This automatic limited Extended Reporting Period will commence at the earlier of

ENV-UMB 00003 00 (02/12) Page 7 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

Reporting Period may not be cancelled and requires no additional premium. 2. If you have purchased an optional Extended Reporting Period for underlying insurance, you may purchase the optional Extended Reporting Period Endorsement under this policy, in which event, we will provide an optional Extended Reporting Period for the same duration as the optional Extended Reporting Period for underlying insurance. This optional Extended Reporting date. We will issue the optional Extended Reporting Period Endorsement if you: a. Make a written request for it which we receive within thirty (30) days after the end of the policy period or effective cancellation date of the policy; and b. Pay the additional premium within thirty (30) days after said request. This optional Extended Reporting Period Endorsement will not take effect unless the additional premium is paid when due. If that premium is paid when due, the Endorsement may not be cancelled. E. The premium for the optional Extended Reporting Period Endorsement will not exceed 200% of the full annual premium for this policy and will be fully earned when the Endorsement takes effect. F. If we provide an Extended Reporting Period, the Other Insurance condition (Section VI., Paragraph F.) is amended so that this insurance will be excess over any other valid and collectible insurance available to the insured whether primary, excess, contingent or on any other basis, whose policy period begins or continues after the Extended Reporting Period takes effect. SECTION VI -- CONDITIONS In addition to any applicable Conditions in the underlying insurance, the following conditions apply to this policy: A. Prior Insurance and Non-Cumulation of Liability It is agreed that if any loss covered hereunder is also covered in whole or in part under any other excess policy available to the insured in effect prior to the inception date hereof, our limit of liability as stated in the Declarations shall be reduced by any amounts payable on behalf of the insured by such prior insurance. B. Duties in the Event of Occurrence, Offense, Claim or Suit: Applicable to All Coverage Parts Other than any Pollution Legal Liability or Environmental Liability Coverage Part 1. You must see to it that we are notified as soon as possible of an occurrence, offense, or negligent act, error or omission which may result in a claim. To the extent possible, notice should include: a. How, when and where the occurrence, offense, or negligent act, error or omission took place; b. The names and addresses of any injured persons and witnesses; and

ENV-UMB 00003 00 (02/12) Page 8 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission. c. The nature and location of any injury or damage arising out of the occurrence, offense, or negligent act, error or omission. Notice of an occurrence, offense, or negligent act, error or omission is not notice of a claim. 2. If a claim is received by an insured you must: a. Immediately record the specifics of the claim and the date received; and b. Notify us in writing as soon as possible. 3. You and any other involved insured must: a. Immediately send us copies of any demands, notices, summonses or legal papers received in connection with a claim or suit; b. Authorize us to obtain records and other information; c. Cooperate with us in the investigation, settlement or defense of the claim or suit; and d. Assist us, upon our request, in the enforcement of any right against any person or organization which may be liable to the insured because of injury or damage to which this insurance may also apply. 4. No insureds will, except at their own cost, voluntarily make a payment, assume any obligation, or incur any expense covered under this policy, other than for first aid, without our consent. Applicable to any Pollution Legal Liability or Environmental Liability Coverage Part You must see to it that we are notified as soon as practicable within the policy period or extended reporting period of discovery of a pollution incident which may result in a claim under SECTION I COVERAGES, 1. Insuring Agreement, paragraph a., or environmental damage under SECTION I COVERAGES, 1. Insuring Agreement, paragraph b. You must also see to it that we are notified as soon as practicable of receipt of a claim. To the extent possible, notice should include: a. How, when and where the pollution incident took place; b. The names and addresses of any injured persons and witnesses; and c. The nature and location of any injury or damage arising out of the pollution incident. If a claim is made against any insured, you must: a. Immediately record the specifics of the claim and the date received; and b. Notify us as soon as practicable within the policy period or extended reporting period.

ENV-UMB 00003 00 (02/12) Page 9 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

You must see to it that we receive written notice of the claim as soon as practicable within the policy period or extended reporting period. Written notice should be mailed or delivered to us at the address designated in the Declarations. You and any other involved insured must: a. Immediately send us copies of any demands, notices, summonses or legal papers received in connection with the claim; b. Authorize us to obtain records and other information; c. Cooperate with us in the investigation, settlement or defense of the claim; and d. Assist us, upon our request, in the enforcement of any right against any person or organization which may be liable to the insured because of injury or damage to which this policy may also apply. No insured will, except at that insured's own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent. However, this provision does not apply to emergency response expense. When any insured becomes obligated to pay clean-up costs to which this policy applies, the insured must: a. Submit, for our approval, all proposed work plans prior to submittal to any regulatory agency. b. Submit, for our approval, all bids and contracts for clean-up costs prior to execution or issuance. c. Forward progress submittals regarding clean-up costs at reasonable intervals and always prior to submittal to any regulatory agency that is authorized to review and approve such submittals. We shall have the right, but not the duty to assume direct control of such clean-up costs. Any clean-up costs incurred by us shall be applied against the applicable deductible and limit of insurance shown in the Declarations of this policy. 6. You must see to it that we are notified as soon as practicable within the policy period or extended reporting period of a pollution incident which may result in an emergency response expense under this policy. When emergency response expenses have been incurred, the insured shall forward to us within seven (7) consecutive days of the commencement of the pollution incident for which the emergency response expenses have been incurred all information including but not limited to: the cause and location of the pollution incident, technical reports, laboratory data, field notes, expert reports, investigations, data collected, invoices, regulatory correspondence or any other documents relating to such emergency response expenses.

ENV-UMB 00003 00 (02/12) Page 10 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

7. If we are prohibited under applicable law from investigating, defending or settling any such claim, the insured shall, under our supervision, arrange for such investigation and defense thereof as is reasonably necessary, and subject to our prior authorization, shall effect such settlement thereof. Applicable to All Coverage Parts All notices under this Section VI., Paragraph B. shall be made in writing and addressed to: ALLIED WORLD ASSURANCE COMPANY (U.S.) INC. ATTN: CLAIMS DEPT. 199 WATER STREET, 24TH FLOOR NEW YORK, NY 10038 [email protected] or other address we substitute in writing. Notice to a broker or independent insurance agent does not constitute notice to us. C. Maintenance of Underlying Insurance The policy or policies referred to in the Schedule of Underlying Insurance or renewals or replacements thereof not more restrictive, shall be maintained as insurance in full force and effect during the term of this policy without alteration in their terms or conditions; except for any reduction of the limits of liability contained therein solely by payment thereunder. Failure to comply with the foregoing shall not invalidate this policy but, in the event of such failure, we will only be liable to the same extent as we would have been had you so maintained such policy or policies. If during the policy period, the terms, conditions, exclusions or limitations of underlying insurance are changed in any manner, the insured shall as a condition precedent to its rights under this policy give to us as soon practicable written notice of the full particulars thereof. This policy shall become subject to any such changes upon the effective date of the changes in the underlying insurance but only upon the condition that we agree to follow such changes by written endorsement attached hereto and the insured pays when due any additional premium required by us relating to such changes and/or agrees to any amendment of the provisions of this policy required by us relating to such changes. D. Receivership, Insolvency or Financial Impairment of Underlying Insurer Our liability under this policy shall in no way be increased or expanded as a result of the receivership, insolvency or inability to pay of any underlying insurer, with respect to both our duty to indemnify and our duty to defend. This condition also applies to you as a self-insured for any underlying coverage. E. Appeals In the event the insured or any underlying insurer(s) elect(s) not to appeal a judgment in excess of the limits of underlying insurance, we may elect to make such appeal at our own cost and expense. We shall be liable for the taxable costs and disbursements and interest incidental thereof, but in no event shall our liability for ultimate net loss exceed the applicable limit of liability under this policy. F. Other Insurance - If other valid and collectible insurance with any other insurer is available to the insured covering a loss also covered hereunder, this insurance shall be

ENV-UMB 00003 00 (02/12) Page 11 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission. excess of, and shall not contribute with, such other insurance. Excess insurance specifically purchased to apply over the Limits of Liability expressed in this policy is permitted without prejudice to this insurance and the existence of such specific excess insurance shall not reduce our liability under this policy. G. Application of Salvages Subrogation All salvages, recoveries or payments recovered or received subsequent to a loss settlement under this insurance shall be applied as if recovered or received prior to such settlement and all necessary adjustment shall then be made between you and us, provided always that nothing in this clause shall be construed to mean that losses under this insurance are not recoverable until the ultimate net loss has been finally ascertained. Inasmuch as this policy is excess against any person or other entity cannot always be exclusively subrogated to us. It is therefore understood and agreed that in case of any payment hereunder, we shall act in concert with all other interests (including the insured) concerned in the exercise of such rights of recovery. The apportioning of any amounts which may be so recovered shall follow the principle that any interests (including the insured) that shall have paid an amount over and above any payment hereunder, shall first be reimbursed up to the amount paid by them; shall then be reimbursed out of any balance then remaining up to the amount paid hereunder; lastly, the interests (including the insured) of whom this coverage is excess are entitled to claim the residue, if any. Expenses necessary to recovery of any such amounts shall be apportioned among the interests concerned, in the ratio of their respective recoveries as finally settled. H. Cancellation 1. The first Named Insured shown in the Declarations may cancel this policy by mailing or delivering to us advance written notice of cancellation. When the first Named Insured cancels this policy, we will return premium to you on a short rate basis. 2. We may cancel this policy by mailing or delivering to the first Named Insured written notice of cancellation at least ten (10) days before the effective date of cancellation if we cancel for nonpayment of premium. 3. We will mail or deliver our notice to the first Named Insured's last mailing address known to us. 4. Notice of cancellation will state the effective date of cancellation. The policy period will end on that date. 5. If notice is mailed, proof of mailing will be sufficient proof of notice. I. First Named Insured The first Named Insured in Item 1 of the Declarations shall be responsible for payment of all premiums, and shall act on behalf of all other insureds with respect to the giving and receiving of notice of cancellation and the receipt of any return premium that may become payable under this policy. J. Service of Suit In the event of failure of us to pay any amount claimed to be due hereunder, we, at the request of the insured, will submit to the jurisdiction of a court of competent jurisdiction within the United States. Nothing in this condition constitutes or should be understood to constitute a waiver of our rights to commence an action in any court of competent jurisdiction in the United States, to remove an action to a United States District Court, or to seek a transfer of a case to another court as permitted by the laws of the United States or of any state in the United States. It is further agreed that service of process in such suit may be made upon counsel, Legal Department, Allied World Assurance Company (U.S.)

ENV-UMB 00003 00 (02/12) Page 12 of 13 Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

Inc., 199 Water Street, 24th Floor, New York, NY 10038 or his or her representative, and that in any suit instituted against us upon this policy, we will abide by the final decision of such court or of any appellate court in the event of an appeal. Further, pursuant to any statute of any state, territory, or district of the United States which makes provision therefore, we hereby designate the Superintendent, Commissioner, Director of Insurance, or other officer specified for that purpose in the statute, or his or her successors in office as its true and lawful agent upon whom may be served any lawful process in any action, suit or proceeding instituted by or on behalf of the insured or any beneficiary hereunder arising out of this policy of insurance. SECTION VII -- DEFINITIONS In addition to any applicable definitions in the underlying insurance, the following definitions apply to this policy. A. Policy Period means the period set forth in Item 2 of the Declarations, or any shorter period arising as a result of cancellation of this policy. B. With respect to Coverage A., Retained Limit means the sum of: 1. The total of the amounts indicated as the limits of underlying insurance, whether or not collectible; and 2. Other collectible insurance (other than insurance purchased specifically to apply over the limits of liability of this policy); or With respect to Coverage B., Retained Limit means the amount of ultimate net loss - occurrence, offense or loss, or any combination thereof. C. Ultimate Net Loss means the total sum of which the insured, or any carrier as its insurer, or both, become obligated to pay by reason of bodily injury, property damage, personal and advertising injury, environmental damage or emergency response expense either through adjudication or compromise, including all expenses for settlement, adjustment, investigation and defense of claims, but excluding the salaries of any of the or our employees. D. Underlying Insurance means the insurance policies designated on the Schedule of Underlying Insurance to this policy and any renewals or replacements of such policies. E. Underlying Insurer means any company issuing any policy of underlying insurance. The following terms used in this policy have the same meaning as in the underlying insurance: F. Personal and Advertising Injury G. Bodily Injury H. Claim I. Clean-up Costs J. Impaired Property K. Insured Contract L. Loss M. Occurrence N. Pollutants O. Pollution Incident P. Products Completed Operations Hazard Q. Property Damage

ENV-UMB 00003 00 (02/12) Page 13 of 13
Includes copyrighted material of Insurance Services Offices, Inc. with its permission.

R. Suit
S. Your Product
T. Your Work

AE 00062 (08/21)
ENDORSEMENT NO. 8
AMEND SUBROGATION CLAUSE; WAIVER OF SUBROGATION

FOR CLIENTS AND THIRD PARTIES
This Endorsement, effective at 12:01 a.m. on June 30, 2025, forms part of Issued to Verdantas LLC
Issued by Allied World Surplus Lines Insurance Company
In consideration of the premium charged, it is hereby agreed that Section VIII. CONDITIONS, Subsection N. is deleted in its entirety and replaced as follows:

N. SUBROGATION
In the event of any payment under this Policy, the Company shall be subrogated to all the Insured's rights of recovery against any person or organization and the Insured shall execute and deliver instruments and papers and do whatever else is necessary to secure such rights. The Insured shall do nothing to prejudice such rights. The Company agrees to waive its right of subrogation against any client of the Insured or any other person or entity for a Claim which is covered by this Policy where the Insured agreed to waive any such rights in writing prior to the date the Wrongful Act giving rise to such Claim first occurred. Any recoveries shall be applied first to subrogation expenses, second to Damages and Defense Expenses paid by the Company, and third in satisfaction of the Policy Deductible shown in Item 4. of the Declarations. Any additional amounts recovered shall be paid to the First Named Insured.

All other terms, conditions and limitations of this Policy shall remain unchanged.

Authorized Representative
Policy #: 0313-8886

AE 00025 00 (03/21)
ENDORSEMENT NO. 3

ADVICE OF CANCELLATION TO ENTITIES OTHER THAN

THE NAMED INSURED LIMITED TO E-MAIL NOTIFICATION
This Endorsement, effective at 12:01 a.m. on June 30, 2025, forms part of Policy No. 0313-8886
Issued to Verdantas LLC
Issued by Allied World Surplus Lines Insurance Company
In consideration of the premium charged, it is hereby agreed that:

In the event that the Company cancels this Policy for any reason other than nonpayment of premium, and

1. the cancellation effective date is prior to this Policy’s expiration date;

2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this Policy is canceled (hereinafter, the "Certificate Holder(s)"); and has provided to the Company, either directly or through its broker of record, the email address of the contact at such entity; and

3. the Company receives this information after the First Named Insured receives notice of cancellation of this Policy and prior to this Policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Company;
the Company will provide advice of cancellation (the "Advice") via e-mail to such Certificate Holders not later than thirty (30) days before the effective date of cancellation.

Proof of the Company emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Company has fully satisfied its obligations under this Endorsement.

This Endorsement does not affect, in any way, coverage provided under this Policy or the cancellation of this Policy or the effective date thereof, nor shall this Endorsement invest any rights in any entity not insured under this Policy.

Any failure on the Insurer’s part to deliver the Advice will not impose liability of any kind upon the Insurer or invalidate the cancellation.

Any Certificate Holder is not an Insured or a Loss Payee under this Policy. No coverage will be available under this Policy for any Claim brought by or against any Certificate Holder.

All other terms, conditions and limitations of this Policy shall remain unchanged.

Authorized Representative

CITY OF VALLEJO

STATE OF CALIFORNIA

WATER DEPARTMENT

CONTRACT CHANGE ORDER NO.: 1 DATE: Month/Day/Year

TO: S2SERM, LLC

PROJECT: ON-CALL FENCING SERVICES
FROM: CITY OF VALLEJO

This change order modifies and amends the provisions of that certain Contract dated December 10, 2025 by and between the City of Vallejo (“City”) and S2SERM, LLC (“Contractor”).

REFERENCE: Contract Plans, Sheet No.
or other Plans attached

IT IS REQUESTED THAT YOU:

1. Provide additional details to include into the contract change order that were outside the original scope of work (determine cost for each additional type of work being performed)..

By signing this Change Order, Contractor understands and agrees that it is accepting the specified sums and adjustment of contract time of completion (if any) set forth herein as full, final and complete satisfaction of any and all claims by Contractor for all costs and expenses of Contractor and anyone for whom Contractor may be responsible for the work referred to herein, including but not limited to costs or expenses of the Contractor or any of its subcontractors, materials suppliers, vendors or anyone else for whom Contractor is responsible, for labor, materials, services or equipment, no matter how characterized, whether known or unknown to Contractor, including but not limited to, all field and home office overhead, delay costs/claims, acceleration costs/claims, unabsorbed or under-absorbed home office overhead, extended field costs, general conditions, claim preparation costs, inefficiencies, or the like, no matter how characterized. Contractor further understands and agrees by signing this Change Order that any attempt by Contractor to purportedly reserve rights to claim additional time or compensation for the work referred to herein, is void.

ADJUSTMENT OF CONTRACT TIME OF COMPLETION: 60 calendar days

TOTAL ADDITIONAL COST ________$XX,XXX.XX__

BASE CONTRACT PRICE: $XXX,XXX.XX

NEW ADJUSTED CONTRACT PRICE: $XXX,XXX.XX

RECOMMENDED:

NAME TITLE

ACCEPTED BY DATE

CONTRACTOR

APPROVED BY DATE

WATER DIRECTOR

CONSENT CALENDAR 8.G.

DATE: December 9, 2025
TO: Mayor and Members of the City Council
FROM: Stephanie Sifuentes, Human Resources Director
SUBJECT: ADOPT A RESOLUTION AMENDING THE SALARY PLAN TO ADD ONE BUILDING

PLANS EXAMINER AND DELETE ONE PLAN CHECK ENGINEER

RECOMMENDATION
Adopt a resolution to amend the City’s Salary Plan by adding one Building Plans Examiner position to the IBEW salary schedule and deleting one Plan Check Engineer effective December 13, 2025.

REASONS FOR RECOMMENDATION
The addition of the Building Plans Examiner will address recruitment challenges and ensure continuity of plan review services.

BACKGROUND AND DISCUSSION
Currently, the Building Division of the Planning and Development Services Department utilizes the classification of Plan Check Engineer to perform plan review duties related to structural compliance with applicable building codes, ordinances, and regulations. The Plan Check Engineer classification requires incumbents to be registered as a Professional Engineer with the State of California. The incumbent that was hired by the City in 2019 to serve in this role separated from the City in May 2024. After the position was vacated, Human Resources conducted multiple recruitments; however, these recruitment efforts have been unsuccessful in attracting qualified applicants, primarily due to the labor market and the lack of engineers licensed across the state.

The Planning and Development Services Department requested that Human Resources review the classification. Human Resources conducted a study to determine which classification is used by comparator agencies to conduct plan review duties. It was determined that a significant number of these agencies use a “Building Plans Examiner” or “Plans Examiner” classification, which do not require the Professional Engineering designation and licensure to perform duties related to plan review. While the current classification requires Professional Engineering licensure, the general role of the position is to verify that plans meet code requirements (which is a Building function), not to perform any engineering tasks or assume design responsibility. The Building Plans Examiner classification requires appropriate industry-specific certifications through the International Code Council (ICC). Staff believe this change will assist in addressing ongoing recruitment challenges and to ensure continuity of services for the Building Division in the Planning and Development Services Department. The new classification of Building Plans Examiner was created and approved by the Civil Service Commission on September 8, 2025.

FISCAL IMPACT
The Building Division of the Planning and Development Services Department currently has one budgeted Plan Check Engineer position. Staff are requesting to delete that position, and add one Building Plans Examiner position. The estimated annual cost of the Building Plans Examiner position, including benefits, is $188,848.21 (at step 3). This change will result in a net savings of $2,943.33 for the remainder of Fiscal Year 2025-26 and a net savings of $5,045.70 annually thereafter.

Date: December 9, 2025
Subject: ADOPT A RESOLUTION AMENDING THE SALARY PLAN TO ADD ONE BUILDING

PLANS EXAMINER AND DELETE ONE PLAN CHECK ENGINEER

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution Amending Salary Plan_New Class and Salary_Building Plans Examiner CAO Stamp

2. Attachment 1_Revised Salary Plan

CONTACT
Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25 - ___N.C.

APPROVING A SALARY PLAN AMENDMENT BY ADDING THE CLASSIFICATION OF BUILDING PLANS EXAMINER TO THE IBEW SALARY SCHEDULE; DELETING ONE (1) PLAN CHECK ENGINEER AND ADDING ONE (1) BUILDING PLANS EXAMINER POSITION

TO THE FULL-TIME EQUIVALENT LISTING FOR THE PLANNING AND DEVELOPMENT

SERVICES DEPARTMENT

WHEREAS, Vallejo Municipal Code section 2.60.340 requires the City Council adopt an official salary plan through adoption of the annual positions and salaries resolution; and

WHEREAS, City Council has the authority to amend the salary plan via resolution during the Fiscal Year; and

WHEREAS, City Council approved Resolution 25-113 at the beginning of the Fiscal Year, adopting the Salary Plan; and

WHEREAS, the Salary Plan consists of the Full-Time Equivalent Listing and the Salary Schedule; and

WHEREAS, the City of Vallejo Charter section 801 (d) requires the concurrence of the City Council on whether a position is classified or unclassified; and

WHEREAS, Human Resources is recommending a change to the Salary Plan by adding the classification of Building Plans Examiner to the IBEW salary schedule, as attached in Attachment 1; and

WHEREAS, a salary range for the position was developed to ensure internal consistency with City positions requiring similar skills and a salary comparison was conducted evaluating similar positions in neighboring cities, consistent with Vallejo’s past practice; and

WHEREAS, the following salary range is appropriate for the Building Plans Examiner position:

Range
54K Step 1 Step 2 Step 3 Step 4 Step 5
Hourly $51.5045 $54.0795 $56.7836 $59.6228 $62.6038
Bi-Weekly $4,120.36 $4,326.36 $4,542.69 $4,769.82 $5,008.30 Monthly $8,927.45 $9,373.78 $9,842.49 $10,334.62 $10,851.33 Annual
$107,129.3
6 $112,485.3
6 $118,109.8
9 $124,015.4
2 $130,215.9
0 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves an amendment to the City’s Salary Plan by:

1. Adding a new classified position and salary range for Building Plans Examiner to the IBEW salary schedule.

2. Deleting one (1) Plan Check Engineer position from the Full-Time Equivalent Listing for the Planning and Development Services Department.

3. Adding one (1) Building Plans Examiner position to the Full-Time Equivalent List for the Planning and Development Services Department.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo directs staff to revise the salary schedule for the IBEW unit accordingly, and the City’s current salary plan contained in Resolution 25-113, adopted concurrently with the FY2025-26 Budget.

Adopted by the City Council of the City of Vallejo at a regular meeting held on December 9, 2025 with the following vote:

AYES:

ABSENT:

ABSTAIN:

NOES:

__________________________________

ANDREA SORCE, MAYOR

ATTEST:

_______________________________________

DAWN ABRAHAMSOM, CITY CLERK

Personnel Summary
Authorized Full-time Equivalent (FTE) Listing
Changes
Amended Amended Adopted Amended Changes Adopted Not Budgeted 12/9/2025 General Fund
Legislative 8.00 8.00 8.00 8.00 - 8.00 - - Executive
City Manager 16.00 16.00 16.00 16.00 - 13.00 3.00 - City Clerk 2.00 2.00 2.00 2.00 - 2.00 - - Legal 14.00 14.00 14.00 14.00 - 14.00 - - Economic Development 7.00 7.00 7.00 7.00 - 5.00 2.00 - Finance 24.00 24.00 24.00 24.00 - 21.00 3.00 - Fire (a) 108.00 96.00 96.00 99.00 (6.00) 93.00 - - Human Resources (b) 15.00 15.00 16.00 16.00 (1.00) 11.00 4.00 - Information Technology 11.50 13.50 13.50 13.50 - 13.50 - - Planning & Development Services 35.00 35.00 35.00 35.00 - - - - Police (c) 190.00 201.00 201.00 201.00 (8.00) 178.00 15.00 - Public Works 73.50 73.50 73.50 73.50 - 73.50 - - 504.00 505.00 506.00 509.00 (15.00) 432.00 27.00 - Planning & Development Service Fund
Planning & Development Services - - - - - 34.00 1.00 - - - - - - 34.00 1.00 - Enterprise Funds
Water 121.00 120.00 121.00 121.00 - 121.00 - - Finance 18.00 18.00 18.00 18.00 - 18.00 - - Human Resources 1.00 1.00 - - - - - - Subtotal, Water 140.00 139.00 139.00 139.00 - 139.00 - - Economic Development Funds
Mare Island CFDs 2.00 2.00 2.00 2.00 - 2.00 - -

2.00 2.00 2.00 2.00 - 2.00 - - Public Works Funds
Landscape Districts 5.00 5.00 5.00 5.00 - 5.00 - - Corp Yard 9.00 9.00 9.00 9.00 - 9.00 - -

14.00 14.00 14.00 14.00 - 14.00 - - Other Funds
Housing 15.00 16.00 16.00 16.00 1.00 17.00 - - Self Insurance 5.00 5.00 5.00 5.00 - 5.00 - -

20.00 21.00 21.00 21.00 1.00 22.00 - - TOTAL 680.00 681.00 682.00 685.00 (14.00) 643.00 28.00 - (a) Nine (9) Firefighter positions funded by 2020 SAFER Grant expired 02/26/2025(b) One (1) Personnel Analyst II funded by ARPA expires as of 06/30/2025(c) Eight (8) Police Officer 2020 COPS Grant Positions with an additional year expires as of 06/30/2025 Note: Detailed FTE information by classification and department can be found in the Appendix.

FY 2025-2026FY 2023-2024 FY 2024-2025FY 2022-2023
Temporary & Part-time Authorized PositionsThe Personnel Summary/Authorized FTE Listing does not reflect temporary and part-time positions required to be paid through City payroll. These positions include interns, administrative, manual and nonmanual temporary positions, and Police Cadets and Firefighter Trainee authorizations.These temporary and part-time position authorizations generally fluctuate throughout the year as business needs change. As such, the City Manager has the authority to adjust staffing levels for temporary staffing positions, subject to budgetary constraints.Multi-Level AuthorizationsAll positions in the Personnel Summaries/Authorized FTE Listings by Department that are authorized at multiple levels, where promotion is dependent on an employee obtaining certification or similar criteria not in the City's control, or other circumstances warrant, are required to be listed below and are referred to as "Multi-Level Authorizations": Housing Specialist I/II Assistant Engineer/ Associate Civil EngineerCommunications Operators I/II Instrument Technician I/IIMaintenance Worker I/II Water Maintenance Worker I/II

Appendix: Personnel Summary
Planning & Development Services Department
Changes
Group Amended Amended Adopted Amended Changes Adopted Not Budgeted12/9/2025

ADMINISTRATION
Planning & Development Services Director EXEC 1.00 1.00 1.00 1.00 - 1.00 - - Executive Secretary-C CAMP 1.00 1.00 1.00 1.00 - 1.00 - - Administrative Analyst II CAMP 1.00 1.00 1.00 1.00 - 1.00 - -

3.00 3.00 3.00 3.00 - 3.00 - -

BUILDING
Chief Building Official CAMP 1.00 1.00 1.00 1.00 - 1.00 - - Building Inspection Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 - - Building Inspection Supervisor IBEW 1.00 1.00 1.00 1.00 - 1.00 - - Building Inspector II IBEW 4.00 4.00 4.00 4.00 - 4.00 - - Development Permit Coordinator CAMP 1.00 1.00 1.00 1.00 - 1.00 - - Plan Check Engineer IBEW 1.00 1.00 1.00 1.00 - 1.00 - (1.00) Building Plans Examiner IBEW - - - - - - - 1.00 Building Permit Technician I IBEW 1.00 1.00 1.00 1.00 - 1.00 - - Building Permit Technician II IBEW 1.00 1.00 1.00 1.00 - 1.00 - - Secretary IBEW 1.00 1.00 1.00 1.00 - 1.00 - -

12.00 12.00 12.00 12.00 - 12.00 - -

PLANNING
Planning Manager CAMP 2.00 2.00 2.00 2.00 - 2.00 - - Principal Planner CAMP 1.00 1.00 1.00 1.00 - 1.00 - - Senior Planner CAMP 2.00 2.00 2.00 2.00 - 2.00 - - Associate Planner IBEW 3.00 3.00 3.00 3.00 - 3.00 - - Planning Technician IBEW 1.00 1.00 1.00 1.00 - - 1.00 -

9.00 9.00 9.00 9.00 - 8.00 1.00 -

CODE ENFORCEMENT
Code Enforcement Manager CAMP 1.00 1.00 1.00 1.00 - 1.00 - - Sr. Code Enforcement Officer IBEW 1.00 1.00 1.00 1.00 - 1.00 - - Code Enforcement Officer IBEW 6.00 6.00 6.00 6.00 - 6.00 - - Accounting Clerk II IBEW 1.00 1.00 1.00 1.00 - 1.00 - - Administrative Analyst II CAMP 1.00 1.00 1.00 1.00 - 1.00 - - Secretary IBEW 1.00 1.00 1.00 1.00 - 1.00 - -

11.00 11.00 11.00 11.00 - 11.00 - - TOTAL DEPARTMENT 35.00 35.00 35.00 35.00 - 34.00 1.00 - Fund 193
FY 2025-2026FY 2023-2024 FY 2024-2025FY 2022-2023

GENERAL FUND

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Range Classification Rate Step 1 Step 2
01H Cashier Clerk - -
Hourly 21.4937 22.5685
Bi-weekly 1,719.50 1,805.48
Monthly 3,725.58 3,911.87
Annual 44,706.90 46,942.48
09H Administrative Clerk I - -
Hourly 21.9274 23.0239
Bi-weekly 1,754.19 1,841.91
Monthly 3,800.75 3,990.81
Annual 45,608.99 47,889.71
40H Accounting Clerk I - -
Hourly 23.6920 24.8766
Bi-weekly 1,895.36 1,990.13
Monthly 4,106.61 4,311.94
Annual 49,279.36 51,743.33
50H Administrative Clerk II - -
Hourly 24.2911 25.5057
Bi-weekly 1,943.29 2,040.46
Monthly 4,210.46 4,420.99
Annual 50,525.49 53,051.86
70H Bridge Operator - -
Hourly 25.5350 26.8116
Bi-weekly 2,042.80 2,144.93
Monthly 4,426.07 4,647.34
Annual 53,112.80 55,768.13
77H Police Clerk - -
Hourly 25.9851 27.2843
Bi-weekly 2,078.81 2,182.74
Monthly 4,504.08 4,729.28
Annual 54,049.01 56,751.34
80H Accounting Clerk II - -
Customer Service Representative - -
Marina Maintenance Attendant - -
Marina Office Attendant - -
Hourly 26.1804 27.4895
Bi-weekly 2,094.43 2,199.16
Monthly 4,537.94 4,764.85
Annual 54,455.23 57,178.16
90H Maintenance Worker I - -
Secretary - -
Hourly 26.8423 28.1844

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Bi-weekly 2,147.38 2,254.75
Monthly 4,652.67 4,885.30
Annual 55,831.98 58,623.55
01I Parts Specialist - -
Water Maintenance Worker I - -
Hourly 27.5210 28.8971
Bi-weekly 2,201.68 2,311.77
Monthly 4,770.31 5,008.83
Annual 57,243.68 60,105.97
02I Housing Specialist I - -
Hourly 27.5899 28.9694
Bi-weekly 2,207.19 2,317.55
Monthly 4,782.25 5,021.36
Annual 57,386.99 60,256.35
04I Meter Reader - -
Hourly 27.7280 29.1144
Bi-weekly 2,218.24 2,329.15
Monthly 4,806.19 5,046.50
Annual 57,674.24 60,557.95
10I Building Maintenance Worker I - - Public Works Maintenance Worker II - - Hourly 28.1464 29.5538
Bi-weekly 2,251.71 2,364.30
Monthly 4,878.71 5,122.66
Annual 58,544.51 61,471.90
12I Warehouse Specialist - -
Hourly 28.2874 29.7019
Bi-weekly 2,262.99 2,376.15
Monthly 4,903.15 5,148.33
Annual 58,837.79 61,779.95
20I Reservoir Keeper I - -
Public Works Maintenance Worker IIA - - Senior Customer Service Representative - - Water Treatment Plant Operator Trainee I - - Hourly 28.8580 30.3010
Bi-weekly 2,308.64 2,424.08
Monthly 5,002.05 5,252.17
Annual 60,024.64 63,026.08
30I Maintenance Worker II - -
Hourly 29.5876 31.0670
Bi-weekly 2,367.01 2,485.36
Monthly 5,128.52 5,384.95

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Annual 61,542.21 64,619.36
40I Water Maintenance Worker II - -
Hourly 30.3359 31.8525
Bi-weekly 2,426.87 2,548.20
Monthly 5,258.22 5,521.10
Annual 63,098.67 66,253.20
42I Housing Specialist II - -
Hourly 30.4877 32.0120
Bi-weekly 2,439.02 2,560.96
Monthly 5,284.54 5,548.75
Annual 63,414.42 66,584.96
45I Senior Meter Reader - -
Utility Field Representative - -
Hourly 30.7169 32.2526
Bi-weekly 2,457.35 2,580.21
Monthly 5,324.26 5,590.45
Annual 63,891.15 67,085.41
49I Equipment Mechanic I - -
Hourly 31.0252 32.5766
Bi-weekly 2,482.02 2,606.13
Monthly 5,377.70 5,646.61
Annual 64,532.42 67,759.33
50I Building Maintenance Worker II - - IS Support Technician I - -
Senior Public Works Maintenance Worker - - Hourly 31.1028 32.6578
Bi-weekly 2,488.22 2,612.62
Monthly 5,391.15 5,660.69
Annual 64,693.82 67,928.22
60I Building Permit Technician I - - Police Assistant - -
Reservoir Keeper II - -
Water Treatment Plant Operator Trainee II - - Hourly 31.8892 33.4837
Bi-weekly 2,551.14 2,678.70
Monthly 5,527.46 5,803.84
Annual 66,329.54 69,646.10
61I Executive Secretary - -
Planning Technician - -
Hourly 31.9689 33.5675
Bi-weekly 2,557.51 2,685.40
Monthly 5,541.28 5,818.37

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Annual 66,495.31 69,820.40
70I Engineering Technician I - -
Heavy Equipment Operator - -
Meter Mechanic - -
Senior Housing Specialist - -
Water Distribution Technician - -
Hourly 32.6955 34.3303
Bi-weekly 2,615.64 2,746.42
Monthly 5,667.22 5,950.59
Annual 68,006.64 71,407.02
73I Call Taker - -
Warehouse Supervisor - -
Hourly 32.9413 34.5884
Bi-weekly 2,635.30 2,767.07
Monthly 5,709.83 5,995.32
Annual 68,517.90 71,943.87
88I Equipment Mechanic II - -
Hourly 34.1985 35.9083
Bi-weekly 2,735.88 2,872.66
Monthly 5,927.74 6,224.11
Annual 71,132.88 74,689.26
89I Accounting Technician - -
Building Permit Technician II - -
IS Support Technician II - -
Senior Building Maintenance Worker - - Hourly 34.2839 35.9980
Bi-weekly 2,742.71 2,879.84
Monthly 5,942.54 6,239.65
Annual 71,310.51 74,875.84
99I Code Enforcement Officer - -
Customer Service Supervisor - -
Senior Police Assistant - -
Hourly 35.1507 36.9083
Bi-weekly 2,812.06 2,952.66
Monthly 6,092.79 6,397.44
Annual 73,113.46 76,769.26
01J Traffic and Lighting Technician I - - Hourly 35.2387 37.0005
Bi-weekly 2,819.10 2,960.04
Monthly 6,108.04 6,413.42
Annual 73,296.50 76,961.04
10J Electrician - -

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Senior Meter Mechanic - -
Senior Water Distribution Technician - - Hourly 36.0396 37.8415
Bi-weekly 2,883.17 3,027.32
Monthly 6,246.86 6,559.19
Annual 74,962.37 78,710.32
13J Communications Operator I - -
Hourly 36.3105 38.1259
Bi-weekly 2,904.84 3,050.07
Monthly 6,293.82 6,608.49
Annual 75,525.84 79,301.87
17J Laboratory Analyst I - -
Hourly 36.6749 38.5088
Bi-weekly 2,933.99 3,080.70
Monthly 6,356.98 6,674.86
Annual 76,283.79 80,098.30
19J Senior Equipment Mechanic - -
Hourly 36.8585 38.7014
Bi-weekly 2,948.68 3,096.11
Monthly 6,388.81 6,708.24
Annual 76,665.68 80,498.91
20J Building Supervisor - -
Hourly 36.9508 38.7982
Bi-weekly 2,956.06 3,103.86
Monthly 6,404.81 6,725.02
Annual 76,857.66 80,700.26
26J Crime Scene Investigator I - - -
Hourly 37.5084 39.3838
Bi-weekly 3,000.67 3,150.70
Monthly 6,501.46 6,826.53
Annual 78,017.47 81,918.30
30J Assistant Planner - -
Hourly 37.8849 39.7791
Bi-weekly 3,030.79 3,182.33
Monthly 6,566.72 6,895.04
Annual 78,800.59 82,740.53
40J Building Inspector I - -
Engineering Technician II - -
Fire Prevention Inspector - -
Housing Specialist Supervisor - -
Hourly 38.8428 40.7848
Bi-weekly 3,107.42 3,262.78

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Monthly 6,732.75 7,069.37
Annual 80,793.02 84,832.38
41J Traffic and Lighting Technician II - - Hourly 38.9398 40.8868
Bi-weekly 3,115.18 3,270.94
Monthly 6,749.57 7,087.05
Annual 80,994.78 85,044.54
46J Utility Mechanic I - -
Hourly 39.4290 41.4006
Bi-weekly 3,154.32 3,312.05
Monthly 6,834.36 7,176.10
Annual 82,012.32 86,113.25
50J IS Services Specialist - -
Hourly 39.8247 41.8160
Bi-weekly 3,185.98 3,345.28
Monthly 6,902.95 7,248.11
Annual 82,835.38 86,977.28
59J Laboratory Analyst II - -
Hourly 40.7298 42.7663
Bi-weekly 3,258.38 3,421.30
Monthly 7,059.83 7,412.83
Annual 84,717.98 88,953.90
60J GIS Specialist I - -
Hourly 40.8317 42.8733
Bi-weekly 3,266.54 3,429.86
Monthly 7,077.50 7,431.37
Annual 84,929.94 89,176.46
63J Communications Operator II - -
Hourly 41.1387 43.1956
Bi-weekly 3,291.10 3,455.65
Monthly 7,130.71 7,487.24
Annual 85,568.50 89,846.85
64J Crime Analyst - -
Hourly 41.2416 43.3035
Bi-weekly 3,299.33 3,464.28
Monthly 7,148.54 7,505.94
Annual 85,782.53 90,071.28
65J Crime Scene Investigator II - - -
Hourly 41.3446 43.4119
Bi-weekly 3,307.57 3,472.95
Monthly 7,166.40 7,524.73
Annual 85,996.77 90,296.75

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
66J Instrument Technician I - -
Hourly 41.4480 43.5204
Bi-weekly 3,315.84 3,481.63
Monthly 7,184.32 7,543.54
Annual 86,211.84 90,522.43
70J Associate Planner - -
Building Inspector II - -
Hourly 41.8641 43.9572
Bi-weekly 3,349.13 3,516.58
Monthly 7,256.44 7,619.25
Annual 87,077.33 91,430.98
75J Police Records Supervisor - -
Hourly 42.3900 44.5094
Bi-weekly 3,391.20 3,560.75
Monthly 7,347.60 7,714.96
Annual 88,171.20 92,579.55
77J Accountant - -
Marina Supervisor - -
Public Works Supervisor - -
Hourly 42.6022 44.7322
Bi-weekly 3,408.18 3,578.58
Monthly 7,384.38 7,753.58
Annual 88,612.58 93,042.98
79J Equipment Maintenance Supervisor - - Landscape Inspector - -
Landscape Supervisor - -
Senior Engineering Technician - -
Hourly 42.8155 44.9563
Bi-weekly 3,425.24 3,596.50
Monthly 7,421.35 7,792.43
Annual 89,056.24 93,509.10
88J Utility Mechanic II - -
Hourly 43.7885 45.9778
Bi-weekly 3,503.08 3,678.22
Monthly 7,590.01 7,969.49
Annual 91,080.08 95,633.82
98J Utility Supervisor - -
Water Quality Analyst - -
Hourly 44.8956 47.1405
Bi-weekly 3,591.65 3,771.24
Monthly 7,781.90 8,171.02
Annual 93,382.85 98,052.24

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
99J GIS Specialist II - -
Senior Building Inspector - -
Hourly 45.0079 47.2582
Bi-weekly 3,600.63 3,780.66
Monthly 7,801.37 8,191.42
Annual 93,616.43 98,297.06
05K Senior Crime Scene Investigator - - -
Hourly 45.5733 47.8520
Bi-weekly 3,645.86 3,828.16
Monthly 7,899.37 8,294.35
Annual 94,792.46 99,532.16
09K Instrument Technician II - -
Hourly 46.0306 48.3322
Bi-weekly 3,682.45 3,866.58
Monthly 7,978.64 8,377.58
Annual 95,743.65 100,530.98
10K Senior Code Enforcement Officer - - Hourly 46.1457 48.4531
Bi-weekly 3,691.66 3,876.25
Monthly 7,998.59 8,398.54
Annual 95,983.06 100,782.45
12K Community Development Analyst I - - Hourly 46.3767 48.6955
Bi-weekly 3,710.14 3,895.64
Monthly 8,038.63 8,440.55
Annual 96,463.54 101,286.64
20K Assistant Engineer - -
Forensic Analyst - -
Senior Landscape Inspector - -
Hourly 47.3124 49.6781
Bi-weekly 3,784.99 3,974.25
Monthly 8,200.82 8,610.87
Annual 98,409.79 103,330.45
28K Senior Utility Mechanic - -
Hourly 48.2670 50.6804
Bi-weekly 3,861.36 4,054.43
Monthly 8,366.28 8,784.60
Annual 100,395.36 105,415.23
32K Communications Supervisor - -
Hourly 48.7516 51.1891
Bi-weekly 3,900.13 4,095.13
Monthly 8,450.28 8,872.78

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Annual 101,403.33 106,473.33
37K Payroll Supervisor - -
Senior Accountant - -
Hourly 49.3641 51.8322
Bi-weekly 3,949.13 4,146.58
Monthly 8,556.44 8,984.25
Annual 102,677.33 107,810.98
40K GIS Specialist III - -
Hourly 49.7350 52.2220
Bi-weekly 3,978.80 4,177.76
Monthly 8,620.73 9,051.81
Annual 103,448.80 108,621.76
47K Senior Instrument Technician - - Hourly 50.6120 53.1426
Bi-weekly 4,048.96 4,251.41
Monthly 8,772.75 9,211.38
Annual 105,272.96 110,536.61
50K Water Treatment Plant Operator - - Hourly 50.9926 53.5422
Bi-weekly 4,079.41 4,283.38
Monthly 8,838.72 9,280.65
Annual 106,064.61 111,367.78
51K Community Development Analyst II - - Hourly 51.1202 53.6761
Bi-weekly 4,089.62 4,294.09
Monthly 8,860.84 9,303.86
Annual 106,330.02 111,646.29
54K Building Plans Examiner Hourly 51.5045 54.0795 Bi-weekly 4,120.36 4,326.36
Monthly 8,927.45 9,373.78
Annual 107,129.36 112,485.36
70K Senior Water Treatment Plant Operator - - Building Plan Engineer - -
Hourly 53.6038 56.2838
Bi-weekly 4,288.30 4,502.70
Monthly 9,291.33 9,755.86
Annual 111,495.90 117,070.30
79K Associate Civil Engineer - -
Building Inspection Supervisor - -
Plan Check Engineer - -
Hourly 54.8219 57.5630
Bi-weekly 4,385.75 4,605.04

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Monthly 9,502.46 9,977.59
Annual 114,029.55 119,731.04
10L Water Treatment Plant Supervisor - - Water Treatment Regulatory Compliance Officer - - Hourly 59.0861 62.0405
Bi-weekly 4,726.89 4,963.24
Monthly 10,241.59 10,753.69
Annual 122,899.09 129,044.24
12L Senior Community Development Analyst - - Hourly 59.3820 62.3512
Bi-weekly 4,750.56 4,988.10
Monthly 10,292.88 10,807.54
Annual 123,514.56 129,690.50
20L Senior Civil Engineer - -
Hourly 60.5801 63.6090
Bi-weekly 4,846.41 5,088.72
Monthly 10,500.55 11,025.56
Annual 126,006.61 132,306.72
58L Traffic Engineer - -
Hourly 66.6095 69.9400
Bi-weekly 5,328.76 5,595.20
Monthly 11,545.65 12,122.93
Annual 138,547.76 145,475.20

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
Step 3 Step 4 Step 5
- - -

23.6968 24.8817 26.1258
1,895.74 1,990.54 2,090.06
4,107.45 4,312.83 4,528.47
49,289.34 51,753.94 54,341.66
- - -

24.1750 25.3838 26.6530
1,934.00 2,030.70 2,132.24
4,190.33 4,399.86 4,619.85
50,284.00 52,798.30 55,438.24
- - -

26.1204 27.4263 28.7977
2,089.63 2,194.10 2,303.82
4,527.54 4,753.89 4,991.60
54,330.43 57,046.70 59,899.22
- - -

26.7810 28.1199 29.5260
2,142.48 2,249.59 2,362.08
4,642.04 4,874.12 5,117.84
55,704.48 58,489.39 61,414.08
- - -

28.1522 29.5597 31.0378
2,252.18 2,364.78 2,483.02
4,879.72 5,123.68 5,379.89
58,556.58 61,484.18 64,558.62
- - -

28.6485 30.0809 31.5848
2,291.88 2,406.47 2,526.78
4,965.74 5,214.02 5,474.70
59,588.88 62,568.27 65,696.38
- - -
- - -
- - -
- - -

28.8640 30.3072 31.8225
2,309.12 2,424.58 2,545.80
5,003.09 5,253.25 5,515.90
60,037.12 63,038.98 66,190.80
- - -
- - -

29.5937 31.0734 32.6271

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
2,367.50 2,485.87 2,610.17
5,129.58 5,386.06 5,655.36
61,554.90 64,632.67 67,864.37
- - -
- - -

30.3420 31.8591 33.4521
2,427.36 2,548.73 2,676.17
5,259.28 5,522.24 5,798.36
63,111.36 66,266.93 69,580.37
- - -

30.4179 31.9388 33.5356
2,433.43 2,555.10 2,682.85
5,272.44 5,536.06 5,812.84
63,269.23 66,432.70 69,754.05
- - -

30.5701 32.0985 33.7036
2,445.61 2,567.88 2,696.29
5,298.82 5,563.74 5,841.96
63,585.81 66,764.88 70,103.49
- - -
- - -

31.0315 32.5831 34.2123
2,482.52 2,606.65 2,736.98
5,378.79 5,647.74 5,930.13
64,545.52 67,772.85 71,161.58
- - -

31.1868 32.7462 34.3835
2,494.94 2,619.70 2,750.68
5,405.71 5,676.01 5,959.81
64,868.54 68,112.10 71,517.68
- - -
- - -
- - -
- - -

31.8161 33.4068 35.0772
2,545.29 2,672.54 2,806.18
5,514.79 5,790.51 6,080.05
66,177.49 69,486.14 72,960.58
- - -

32.6204 34.2513 35.9639
2,609.63 2,740.10 2,877.11
5,654.20 5,936.89 6,233.74

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
67,850.43 71,242.70 74,804.91
- - -

33.4451 35.1174 36.8733
2,675.61 2,809.39 2,949.86
5,797.15 6,087.02 6,391.37
69,565.81 73,044.19 76,696.46
- - -

33.6127 35.2933 37.0580
2,689.02 2,823.46 2,964.64
5,826.20 6,117.51 6,423.39
69,914.42 73,410.06 77,080.64
- - -
- - -

33.8653 35.5586 37.3366
2,709.22 2,844.69 2,986.93
5,869.99 6,163.49 6,471.68
70,439.82 73,961.89 77,660.13
- - -

34.2053 35.9156 37.7114
2,736.42 2,873.25 3,016.91
5,928.92 6,225.37 6,536.64
71,147.02 74,704.45 78,439.71
- - -
- - -
- - -

34.2907 36.0053 37.8057
2,743.26 2,880.42 3,024.46
5,943.72 6,240.92 6,552.99
71,324.66 74,891.02 78,635.86
- - -
- - -
- - -
- - -

35.1578 36.9157 38.7615
2,812.62 2,953.26 3,100.92
6,094.02 6,398.72 6,718.66
73,128.22 76,784.66 80,623.92
- - -
- - -

35.2459 37.0081 38.8585
2,819.67 2,960.65 3,108.68
6,109.29 6,414.74 6,735.47

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
73,311.47 76,976.85 80,825.68
- - -
- - -
- - -
- - -
- - -

36.0467 37.8490 39.7416
2,883.74 3,027.92 3,179.33
6,248.10 6,560.49 6,888.54
74,977.14 78,725.92 82,662.53
- - -
- - -

36.3178 38.1337 40.0404
2,905.42 3,050.70 3,203.23
6,295.09 6,609.84 6,940.34
75,541.02 79,318.10 83,284.03
- - -

37.7037 39.5890 41.5685
3,016.30 3,167.12 3,325.48
6,535.31 6,862.09 7,205.21
78,423.70 82,345.12 86,462.48
- - -
- - -
- - -
- - -

37.7979 39.6880 41.6722
3,023.83 3,175.04 3,333.78
6,551.64 6,879.25 7,223.18
78,619.63 82,551.04 86,678.18
- - -
- - -
- - -

38.7538 40.6913 42.7260
3,100.30 3,255.30 3,418.08
6,717.33 7,053.16 7,405.84
80,607.90 84,637.90 88,870.08
- - -

38.8506 40.7931 42.8327
3,108.05 3,263.45 3,426.62
6,734.10 7,070.80 7,424.34
80,809.25 84,849.65 89,092.02
- - -

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
- - -
- - -

39.7335 41.7202 43.8061
3,178.68 3,337.62 3,504.49
6,887.14 7,231.50 7,593.06
82,645.68 86,778.02 91,116.69
- - -

40.0322 42.0339 44.1356
3,202.58 3,362.71 3,530.85
6,938.92 7,285.88 7,650.17
83,266.98 87,430.51 91,802.05
- - -

40.4340 42.4557 44.5786
3,234.72 3,396.46 3,566.29
7,008.56 7,358.99 7,726.96
84,102.72 88,307.86 92,723.49
- - -

40.6365 42.6682 44.8016
3,250.92 3,413.46 3,584.13
7,043.66 7,395.82 7,765.61
84,523.92 88,749.86 93,187.33
- - -

40.7381 42.7751 44.9139
3,259.05 3,422.01 3,593.11
7,061.27 7,414.35 7,785.08
84,735.25 88,972.21 93,420.91
- - -

41.3530 43.4207 45.5918
3,308.24 3,473.66 3,647.34
7,167.85 7,526.26 7,902.58
86,014.24 90,315.06 94,830.94
- - -

41.7682 43.8564 46.0493
3,341.46 3,508.51 3,683.94
7,239.82 7,601.78 7,981.88
86,877.86 91,221.31 95,782.54
- - -
- - -
- - -
- - -

42.8241 44.9654 47.2138
3,425.93 3,597.23 3,777.10

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
7,422.84 7,794.00 8,183.73
89,074.13 93,528.03 98,204.70
- - -

42.9310 45.0776 47.3315
3,434.48 3,606.21 3,786.52
7,441.37 7,813.45 8,204.13
89,296.48 93,761.41 98,449.52
- - -

43.4705 45.6439 47.9263
3,477.64 3,651.51 3,834.10
7,534.89 7,911.61 8,307.23
90,418.64 94,939.31 99,686.70
- - -

43.9068 46.1021 48.4072
3,512.54 3,688.17 3,872.58
7,610.51 7,991.03 8,390.58
91,326.14 95,892.37 100,686.98
- - -

44.9047 47.1499 49.5075
3,592.38 3,771.99 3,960.60
7,783.48 8,172.65 8,581.30
93,401.78 98,071.79 102,975.60
- - -

45.0169 47.2677 49.6312
3,601.35 3,781.42 3,970.50
7,802.93 8,193.07 8,602.74
93,635.15 98,316.82 103,232.90
- - -

45.3554 47.6233 50.0043
3,628.43 3,809.86 4,000.34
7,861.60 8,254.71 8,667.41
94,339.23 99,056.46 104,008.94
- - -

45.4688 47.7422 50.1293
3,637.50 3,819.38 4,010.34
7,881.26 8,275.32 8,689.08
94,575.10 99,303.78 104,268.94
- - -

45.5825 47.8616 50.2547
3,646.60 3,828.93 4,020.38
7,900.97 8,296.01 8,710.82
94,811.60 99,552.13 104,529.78

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
- - -

45.6964 47.9813 50.3804
3,655.71 3,838.50 4,030.43
7,920.71 8,316.76 8,732.60
95,048.51 99,801.10 104,791.23
- - -
- - -

46.1552 48.4629 50.8859
3,692.42 3,877.03 4,070.87
8,000.24 8,400.24 8,820.22
96,002.82 100,802.83 105,842.67
- - -

46.7350 49.0716 51.5252
3,738.80 3,925.73 4,122.02
8,100.73 8,505.74 8,931.04
97,208.80 102,068.93 107,172.42
- - -
- - -
- - -

46.9689 49.3173 51.7832
3,757.51 3,945.38 4,142.66
8,141.28 8,548.33 8,975.76
97,695.31 102,579.98 107,709.06
- - -
- - -
- - -
- - -

47.2040 49.5642 52.0425
3,776.32 3,965.14 4,163.40
8,182.03 8,591.13 9,020.70
98,184.32 103,093.54 108,248.40
- - -

48.2768 50.6907 53.2252
3,862.14 4,055.26 4,258.02
8,367.98 8,786.39 9,225.70
100,415.74 105,436.66 110,708.42
- - -
- - -

49.4974 51.9724 54.5709
3,959.79 4,157.79 4,365.67
8,579.55 9,008.55 9,458.96
102,954.59 108,102.59 113,507.47

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
- - -
- - -

49.6211 52.1022 54.7072
3,969.69 4,168.18 4,376.58
8,600.99 9,031.05 9,482.58
103,211.89 108,372.58 113,790.98
- - -

50.2446 52.7567 55.3946
4,019.57 4,220.54 4,431.57
8,709.06 9,144.50 9,601.73
104,508.77 109,733.94 115,220.77
- - -

50.7488 53.2861 55.9505
4,059.90 4,262.89 4,476.04
8,796.46 9,236.26 9,698.09
105,557.50 110,835.09 116,377.04
- - -

50.8758 53.4197 56.0906
4,070.06 4,273.58 4,487.25
8,818.47 9,259.42 9,722.37
105,821.66 111,112.98 116,668.45
- - -

51.1304 53.6868 56.3711
4,090.43 4,294.94 4,509.69
8,862.60 9,305.71 9,770.99
106,351.23 111,668.54 117,251.89
- - -
- - -
- - -

52.1621 54.7699 57.5085
4,172.97 4,381.59 4,600.68
9,041.43 9,493.45 9,968.14
108,497.17 113,921.39 119,617.68
- - -

53.2144 55.8751 58.6690
4,257.15 4,470.01 4,693.52
9,223.83 9,685.02 10,169.29
110,685.95 116,220.21 122,031.52
- - -

53.7486 56.4359 59.2577
4,299.89 4,514.87 4,740.62
9,316.42 9,782.22 10,271.34

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
111,797.09 117,386.67 123,256.02
- - -
- - -

54.4237 57.1450 60.0024
4,353.90 4,571.60 4,800.19
9,433.44 9,905.13 10,400.42
113,201.30 118,861.60 124,804.99
- - -

54.8331 57.5747 60.4533
4,386.65 4,605.98 4,836.26
9,504.40 9,979.62 10,478.57
114,052.85 119,755.38 125,742.86
- - -

55.7998 58.5899 61.5193
4,463.98 4,687.19 4,921.54
9,671.97 10,155.58 10,663.35
116,063.58 121,866.99 127,960.14
- - -

56.2195 59.0305 61.9819
4,497.56 4,722.44 4,958.55
9,744.71 10,231.95 10,743.53
116,936.56 122,783.44 128,922.35
- - -

56.3599 59.1779 62.1369
4,508.79 4,734.23 4,970.95
9,769.05 10,257.50 10,770.40
117,228.59 123,090.03 129,244.75

56.7836 59.6228 62.6038
4,542.69 4,769.82 5,008.30
9,842.49 10,334.62 10,851.33
118,109.89 124,015.42 130,215.90
- - -
- - -

59.0980 62.0528 65.1554
4,727.84 4,964.22 5,212.43
10,243.65 10,755.82 11,293.60
122,923.84 129,069.82 135,523.23
- - -
- - -
- - -

60.4410 63.4632 66.6363
4,835.28 5,077.06 5,330.90

Add - Building Plans Examiner IBEW Salary Schedule December 13, 2025
10,476.44 11,000.29 11,550.29
125,717.28 132,003.46 138,603.50
- - -
- - -

65.1425 68.3995 71.8195
5,211.40 5,471.96 5,745.56
11,291.37 11,855.91 12,448.71
135,496.40 142,270.96 149,384.56
- - -

65.4687 68.7421 72.1793
5,237.50 5,499.37 5,774.34
11,347.91 11,915.30 12,511.08
136,174.90 142,983.57 150,132.94
- - -

66.7896 70.1290 73.6353
5,343.17 5,610.32 5,890.82
11,576.86 12,155.69 12,763.45
138,922.37 145,868.32 153,161.42
- - -

73.4370 77.1089 80.9643
5,874.96 6,168.71 6,477.14
12,729.08 13,365.54 14,033.81
152,748.96 160,386.51 168,405.74

ACTION ITEM 8.H.

DATE: December 9, 2025
TO: Mayor and Members of the City Council
FROM: Nalungo Conley, Assistant City Manager
SUBJECT: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2025-26 BUDGET TO APPROPRIATE $63,783 FOR A

PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER

INTERNATIONAL FOR AFFORDABLE HOUSING CONSULTANT SERVICES, TO

CREATE AN AFFORDABLE HOUSING DEVELOPMENT POLICY AND PROCEDURE

HANDBOOK AND AS NEEDED ON CALL HOUSING DEVELOPMENT SERVICES (STEP 2 OF 2)

RECOMMENDATION
Adopt a resolution amending the FY2025-26 budget to appropriate $63,783 for a Professional Services Agreement with Michael Baker International for Affordable Housing Consultant Services (Step 2 of 2)

REASONS FOR RECOMMENDATION
The consultant has the background, experience, and technical ability to provide the City of Vallejo with the best value for the cost in meeting the scope of work as outlined. Their cost per task is reasonable and allows flexibility in the execution of the contract.

The notice of intent to amend the budget was provided by the City Council at the regular City Council meeting held on November 18, 2025.

BACKGROUND AND DISCUSSION
The City of Vallejo has had numerous challenges related to the assessment, management, and implementation of affordable housing projects. In response to these challenges, the City Council requested an independent review of the processes, activities, and decisions staff carried out in its most recent project, the Broadway Village Supportive Housing Center. The review aimed to shed light on the challenges and successes of this specific project and how to use the information learned to guide future activities. City staff engaged MRG, a consultant, who provided numerous recommendations to serve as a guide for staff to utilize when engaging with affordable housing developers or implementing city- sponsored affordable housing projects. Two of MRG's recommendations were:
• Engage a Housing Development Officer for the City with expertise in affordable housing finance and oversight; and
• Create a City of Vallejo Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide.

The City does not currently have a Housing Development Officer position, nor does it have the capacity to create the aforementioned policy and procedure handbook and underwriting guide. Staff issued a Request for Proposals (RFP, attached) to hire a consultant to create the handbook and guide. The City

Date: December 9, 2025
Subject: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2025-26 BUDGET TO APPROPRIATE $63,783 FOR A

PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER

INTERNATIONAL FOR AFFORDABLE HOUSING CONSULTANT SERVICES, TO

CREATE AN AFFORDABLE HOUSING DEVELOPMENT POLICY AND PROCEDURE

HANDBOOK AND AS NEEDED ON CALL HOUSING DEVELOPMENT SERVICES (STEP 2 OF 2)

received proposals from three firms. A panel, including City staff and an outside reviewer, reviewed the proposals and judged that Michael Baker International's proposal (attached) best met the City's needs.

Michael Baker International was founded in 1940 and has since then distinguished themselves as a leader in affordable housing and development. They have extensive experience working with cities, utilizing Community Development Block Grants, HomeKey+ funds, and other funding mechanisms to plan and build affordable housing projects. They have also assisted in the development of general housing plans as well as those focused on homelessness and climate adaptation. Michael Baker International leverages their experienced staff members to provide services directly as the Prime Consultant. By using sub-consultants infrequently, they maintain a high level of control over their work product, ensuring quality and consistency.

City staff recommend engaging Michael Baker International to create the handbook and guide and additionally engage Michael Baker International to provide as needed on call consulting to the City to perform services similar to what a Housing Development Officer would perform, particularly assessing future affordable housing projects in which the City would be participating financially and recommending whether such participation would be prudent. The City will determine in the longer term whether to continue to contract for such services or develop in house capacity to perform this work.

FISCAL IMPACT
This item is Step 2 of the two-step process to amend the fiscal year budget as required by City Charter. The amendment, if approved, will increase FY2025-26 General Fund expenditures by $63,783 to cover consultant costs of $38,783 to create the handbook and guide and $25,000 to provide on call services. Funding of the increase will come from the General Fund Unassigned Fund Balance.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has the potential of resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution Amending FY 2025-2026 Budget - Michael Baker International-CAO STAMP

2. RFP_Affordable Housing Consulting Services -final

3. Proposal for City of Vallejo Affordable Housing Consultant_MB

CONTACT
Nalungo Conley, Assistant City Manager (707) 648-4301
[email protected]

RESOLUTION NO. 25-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2025-26 BUDGET TO APPROPRIATE $63,783 FOR A

PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER
INTERNATIONAL (Step 2 of 2)
WHEREAS, the City of Vallejo issued a Request for Proposals (RFP) for an Affordable Housing Consultant on August 1, 2025, in response to a suite of recommendations by the consultant MRG in assessing the Broadway Village project; and WHEREAS, of the three responding proposals received, staff selected Michael Baker International as the applicant with the qualifications that best fit the needs of the city to establish an Affordable Housing Policy and Procedure Handbook and Underwriting Guide and provide other services related to assessing affordable housing projects brought forward to the City for consideration; and
WHEREAS, staff is proposing that the City amend the Fiscal Year 2025-2026 budget to fund an amount not to exceed $63,783 for the consultant to carry out their tasks; and WHEREAS, staff is proposing that the General Fund expenditures be increased by $63,783 and to be drawn down from Fund Balance.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Vallejo, does hereby amend the City’s Fiscal Year 2025-2026 Budget by increasing General Fund expenditures by $63,783 to be drawn down from Fund Balance.

Adopted by the City Council of the City of Vallejo at a regular meeting held on December 9, 2025, with the following vote:

AYES:

NOES:

ABSENT:

___________________________________

ANDREA SORCE, MAYOR

ATTEST:
____________________________________
DAWN G. ABRAHAMSON, CITY
CLERK

REQUEST FOR PROPOSALS (RFP) - AFFORDABLE HOUSING CONSULTANT Summary
The City of Vallejo is seeking professional expertise in affordable housing to develop an Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide that is tailored to the specific needs of the City. The scope of work includes but is not limited to: (1) Developing a best- practice framework to manage complex federal, state, regional, and local regulations governing affordable housing development and operations; (2) Prepare suggested outlines for timelines, submittal requirements, review guidelines, and other parameters for various different types of affordable projects, e.g. developer-initiated projects requesting funding assistance, City initiated projects seeking developers; (3) Parameters needed to initiate coordination with the local Continuum of Care or other Coordinated Entry entities; (4) Provide an overview of current and potential future affordable housing funding sources and how they can be leveraged to fully fund these projects; (5) Suggest a process and criteria that allows the City of Vallejo to utilize a pre-qualified list of affordable housing developers if the city determines it is in its best interest to do so and a process and template for a RFP for City initiated affordable projects; (6) Create an Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide to assist in the review of developer proposals for City funding or City initiated affordable housing projects in Vallejo and present findings and recommendations to the City Manager, city staff, and City Council upon request. Notice is hereby given that proposals must be received by the City of Vallejo on or before: Friday, August 29nd, 2025 at 4:00 p.m. PST https://vendors.planetbids.com/portal/42510/bo/bo-search The City of Vallejo reserves the right to reject any or all proposals or portions thereof. From the date this solicitation is issued until the date the competitive process of this solicitation is completed (either by cancellation or award), respondents are directed not to contact any employees, agent or officials of the City other than those specifically designated in this RFP.

The City of Vallejo anticipates executing a Consultant and Professional Services Agreement for the delivery of the services requested herein. The actual agreement terms and amounts are subject to funding availability, consultant performance, and City approval, in its sole discretion. A sample Consultant and Professional Services Agreement is enclosed (Attachment A).

Schedule Release of RFP and Application Friday, August 1st, 2025 Deadline to Submit Proposal and Application
Materials
Friday, August 29th, 2025 by 4:00 p.m. PST
Submit proposals and applications at:
https://vendors.planetbids.com/portal/425
10/bo/bo-search
Search “Affordable Housing Consultant”
Deadline for Written Questions
Questions should be submitted through
PlanetBids Portal.

Friday, August 15th, 2025 by 4:00 p.m.

Intent to Award Notification September 12th, 2025

Submittal Process Please submit your proposal electronically to:
https://vendors.planetbids.com/portal/42510/bo/bo-search by 4:00PM PST on Friday, August 22nd, 2025.

Late proposals will not be accepted.

A. Scope of Work
Task 1: Develop a best practice framework to manage complex federal, state, regional, and local regulations governing affordable housing development and operations The selected Consultant Team will have an introductory meeting with key City staff to discuss the desired outcomes of the work that will be completed and the data points that the City would request as part of the process. The Consultant Team will work with City staff and review the specific recommendations from a report prepared by MRG (attached) to ensure that the outcomes address recommendations that were provided after an assessment of a past developer initiated affordable housing project requesting City funding assistance. The primary goal of this task is to (1) gain an understanding of the current landscape of funding and other regulations at the federal, state, regional, and local level that govern affordable housing projects which include public funding; and (2) develop processes and strategies to provide the best practices for future City affordable housing projects involving any form of public funding or ownership.

Task 2: Create Outlines for Timelines, Submittal Requirements, Review Guidelines and Process for Review of Different Types of Proposals and Service Implementation

Prepare suggested outlines for timelines, submittal requirements, review guidelines, process and other parameters for review of various types of affordable projects, e.g. developer-initiated projects requesting funding assistance, City initiated projects seeking developers.

There are a series of supportive services that also may be included in affordable housing projects.

The purpose of this task is to establish a process including a suggested timetable for vetting developer proposed or RFP sought operators, service providers and/or vendors to ensure the selection and vetting of operators, service providers or vendors do not delay the opening of the housing project or negatively impact service delivery. Both the timeline and process for evaluating these services and /or service providers to ensure a smooth process from construction to operation is critical.

Task 3: Plan for Coordination with Continuum of Care and Coordinated Entry Systems Develop a list of parameters and tasks needed to initiate coordination with the local Continuum of Care or other Coordinated Entry entities to assist with tenanting and coordination of services.

Task 4: Affordable Housing Financing
The Consultant Team will provide a matrix of Federal, State, Regional, Local, and private sources of existing and potential affordable housing funds that can be utilized for either capital projects or direct services. Recommendations on which opportunities are best leveraged together will be helpful.

Task 5: Process and Criteria for Selection of Affordable Housing Developers The Consultant Team will provide criteria to develop a competitive Request for Qualifications ("RFQ") process to identify and establish a non-binding pre-qualified list of affordable housing developers that can potentially collaborate on high-quality, cost-effective affordable housing projects. The City of Vallejo would like to be able to seek out affordable housing developers for City-initiated projects if that approach serves the needs and best interests of the City. The Consultant Team will prepare a suggested RFQ/RFP template to seek developers for any such City Initiated Projects.

Task 6: Creation of Affordable Housing Development Policy and Procedure Handbook

The Consultant Team will produce a comprehensive report that pulls together all the aforementioned tasks in a format that can serve as guidebook for City Staff in implementing Affordable Housing Development projects initiated by a developer seeking City funding participation and City initiated affordable projects in the future. In addition, the guidebook would serve as a tool in providing an actionable template and implementation matrix to developers and non-profit entities, so they are aware of the same challenges, constraints, and processes that the City will be considering moving forward. The expectation is also that the Consultant Team will also be willing to present these findings to the Housing Commission, Planning Commission, Economic Development Commission and City Council if needed and/or at the direction of the City Manager.

B. Stakeholder Engagement
The Consultant Team will be expected to engage with and gather information from the City of Vallejo staff in housing, planning and homelessness, experienced affordable housing developers, members and representatives of the unhoused and below moderate income community, members of the broader Vallejo community, and representatives of other governmental and non- governmental organizations with a mission to address affordable housing including projects designed to shelter the unhoused.

C. City of Vallejo Reservation of Rights
The City of Vallejo reserves the right to reject any or all proposals, waive any informalities in the RFP process, extend RFP processes, or terminate the RFQ process at any time if deemed by City of Vallejo to be in its best interest.
• City of Vallejo reserves the right not to award a contact pursuant to this RFP. • City of Vallejo reserves the right to terminate a contract awarded pursuant to this RFP, at any time for its convenience upon ten (10) days written notice to the successful Proposer(s).
• City of Vallejo reserves the right to retain all proposals submitted and not permit withdrawal for a period of sixty (60) days after the deadline for receiving the proposals without the written consent of the City of Vallejo. • City of Vallejo reserves the right to reject and not consider any proposal that does not meet the requirements of this RFP, including, but not limited to incomplete proposals and/or proposals offering alternate or non-requested services. • City of Vallejo shall have no obligation to compensate any Proposer for any costs incurred in responding to this RFP.

• City of Vallejo reserves the right to, at any time during the RFP or contract process, to prohibit any further participation by a Proposer or reject any proposal submitted that does not conform to any of the requirements detailed herein.

D. Proposal Submission Requirements
Submit the proposal online not later than 4:00p.m. Friday, August 29th, 2025 at:
(https://vendors.planetbids.com/portal/42510/bo/bo-search

Proposals received by the City after the deadline will not be accepted.

• All proposals must be submitted online as a single PDF and include the essay responses and exhibits outlined in “Section E – Application Materials” below • All questions related to the RFP and Application shall be directed to PlanetBids Portal

• The City may issue a Frequently Asked Questions (FAQ) document to respond to all questions submitted in writing to the City and email the FAQ document to all parties. The last date to submit questions is 4:00p.m. on August 15
th, 2025. After this date, no
additional questions will be reviewed or answered. FAQs will be emailed to respondents who have an active account in Planet Bid and respondents who email questions through the PlanetBids Portal. Additionally, the FAQ will be uploaded to Plant Bid as an addendum.
• If it becomes necessary to modify any aspect of the RFP, the City will provide an addendum to each Respondent. Respondents will be notified of addendums via email for anyone with an active Planet Bid account.
• Respondents may not modify their proposal at any time after the due date, except in direct response to a request from City staff for clarification.

E. Application Materials

Essay Questions
The essay questions section should be no more than 10 pages long. There is no need to fill all 10 pages if the applicant can adequately address all essays in less space. • Essay A: Experience
Please describe your organization’s experience successfully completing similar projects. • Essay B: Project Scope
Please describe how you plan to complete the required project scope of work. This should include a description of the personnel that will be working on the project and an explanation of their tasks.
• Essay C: Budget Narrative
Please outline your proposed budget request and explain how the funds will be expended. • Essay D: Timeline Narrative

Please outline your timeline to complete the scope of work.

Exhibits
All applicants should prepare a series of exhibits as described below.

These exhibits are not counted against the page limit for your essays. • Exhibit 1: Cover Sheet
Please fill out the enclosed cover sheet (Attachment B – Cover Sheet) to indicate the contact information for the people responsible for your application and the amount of funding you are requesting for this project.
• Exhibit 2: Resumes
Please provide resumes for the key staff who will be responsible for project oversight and/or leadership. Note: Do not include personal information in the resumes for staff that you do not want to be part of a public record.
• Exhibit 3: Organization’s W-9
Please include a copy of your organization's W-9.

F. Attachments
Attachments will begin on the following pages.

Attachment A:

City’s Standard Service Provider Agreement

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT

This Consultant and Professional Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this _____ day of __________, 20___, by and between the City of Vallejo, a municipal corporation (“City”), and [Company name], hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Consultant for services rendered pursuant to this agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for servic es rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or

benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in w riting and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement.

Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specificat ions for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor. Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to

this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the p ermits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised un der similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and de termining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsi bility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of C onsultant. The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use, as an employee, subcontractor or agent of Consultant

(Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement.

Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement. Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provid ed, may exceed 1,000 hours in a fiscal year (July 1 to June 30).

16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

17. Term. The term of this Agreement shall commence on [start date] and shall continue in full force and effect until [end date].

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of [time period, e.g., one month, one year, 90 days], by written notice to Consultant. The total duration of this Agreement, including the exercise of any opt ions under this section, shall not exceed [time period, e.g., one year, 90 days].

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo. If funds to effe ct such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant. Upon receipt of a notice of

termination, Consultant shall perform no further work except as specified in the notice.

Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of terminat ion and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant.

Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices.

(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employm ent, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.

(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City:
[Name]
[Title]
555 Santa Clara Street
Vallejo, CA 94590

If to Consultant:
[Name]
[Company name]
[Street name and suite #, if any]
[City, state and zip code]

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of

California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any par ty on the basis of such party’s draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant t o the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments

[SIGNATURES ON FOLLOWING PAGE]

IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

[COMPANY NAME]

By: ____________________
[Name]
[Title]

DATE: __________________

(City Seal)

CITY OF V ALLEJO,
a municipal corporation

By: ____________________
Andrew Murray
City Manager

DATE: __________________

ATTEST:

By: ____________________
Dawn G. Abrahamson
City Clerk

APPROVED AS TO FORM:

By: ____________________ for
Veronica A. F. Nebb
City Attorney

APPROVED AS TO INSURANCE:

By: ____________________
Armond Sarkis
Risk Manager

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

[Name]
[Title]
[Department name]
555 Santa Clara Street
Vallejo, CA 94590
[Telephone number]
[Facsimile number /Email address]

The Consultant’s Representative for this Agreement is:

[Name]
[Title]
[Company name]
[Street name and suite #, if any]
[City, state and zip code]
[Telephone number]
[Facsimile number/Email address]

All routine administrative communications between the parties will be between the above -named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Time for Performance. Consultant will perform the services according to the schedule below. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Consultant will complete all services by [date].

OR

Consultant will perform the services according to the schedule contained in Attachment [number] of Exhibit A. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Consultant will complete all services by [date].

5. No Set Work Hours. Consultant shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided in this Agreement.

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed [dollar amount in words - e.g. Two Thousand Five Hundred Fifty Dollars and 13 Cents] ([dollar amount in numbers - e.g., $2,550.13]).

Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

City agrees to pay Consultant for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, in a lump sum of [dollar amount in words - e.g. Two Thousand Five Hundred Fifty Dollars and 13 Cents] ([dollar amount in numbers - e.g., $2,550.13]) upon satisfactory completion of the services and delivery of the work product.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement author izing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees’ appropriate billable

hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Consultant’s billable hourly rates shall be:

OR

Consultant’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.

3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to: