Approve and receive feedback on Scope of Work for performance audit services, and provide a Notice to amend the FY25/26 budget by $151k using Monsanto funds to contract with a performance auditor (Step 1 of 2)Finance DepartmentMarch 3rd, 2026 Recommendation•Provide feedback and approval on the Scope of Work for the following:–Organizational/Benchmarking Assessment–Risk Assessment–Internal Control review•Accept Notice to amend the FY25/26 budget to approve $151k in Monsanto Funds, to contract with a performance auditor to provide the above services (Step 1 of 2) Background•February 10th, 2026 -City Council adopted a motion for staff to bring back the Scope of work for the Organizational/Benchmarking Assessment before engaging the consultant to start services•February 17th, 2026 -City Council declined to approve the Mid-Year budget, so staff is now requesting to fund all the audit services by using $151k in Monsanto Funds on a one-time basis
Scope of Work-Review (Key points)•Organizational/Benchmarking Assessment •1. Identify departments where budgeted FTE levels exceed peer benchmarks•2. Services and Supplies expenditures are higher than comparable cities•3. Provide an objective, comparative framework to inform policy discussions and potential reduction strategies–Look at staffing ratios (e.g. FTE per 1000 residents) and benchmark against selected CA peer cities–Analyze expenditures by function•Personnel costs/Services and supplies–Note areas where resource levels may not align with observable service volume–Identify functions that cost materially above peer averages Scope of Work-Review (Key points) cont’d•Risk Assessment•1. Establish a risk assessment rubric and methodology by conducting qualitative interviews with City Leadership (staff and Council)•2. Create a baseline understanding of organizational risk, strengthen governance and internal controls, and provide a structured framework for future risk assessment updates–Focus on compliance considerations–Identify and assess operational and financial risks–Strategic priorities and emerging risks and areas of operational vulnerability or concern Scope of Work-Review (Key points) cont’d•Internal Control Review•1. Review Overtime Governance and Management –Safety and non-safety departments•2. Review Internal Controls and Oversight•3. Complete Financial and Budgetary Analysis•4. Data Analytics and Monitoring Practices–Analyze overtime usage in all departments and look at drivers such as vacancies, seasonal workload, capital projects, special events and assignments, and grant-funded programs–Test timekeeping and payroll system controls–Assess segregation of duties between request, approval, and payroll processing–Analyze multi-year trends citywide and by department–Benchmark practices against comparable CA municipalities–Assess risk exposure related to excessive hours, employee fatigue, and potential liability Recommendation•Provide feedback and approval on the Scope of Work for the following:–Organizational/Benchmarking Assessment–Risk Assessment–Internal Control review•Accept Notice to amend the FY25/26 budget to approve $151k in Monsanto Funds, to contract with a performance auditor to provide the above services (Step 1 of 2) Next Steps
•Make updates to Scope of work as directed•Engage with Sjoberg EvanshenkConsulting to execute contract•Execute Step 2 of 2 for budget action at next forseableCouncil meeting
THANK YOUNalungo Conley, Assistant City Manager/Acting Finance and Treasury DirectorCity Manager’s [email protected] of Vallejo555 Santa Clara StreetVallejo, CA 94590www.cityofvallejo.net Beautification
Commission
2026 Work Plan
Sara Leahy, BC Chair
Avonelle Hanley-Mills, BC Vice Chair
Beautification Commission
Purpose (Municipal Code 2.39)
To support the beautiful appearance
of public properties and rights of
way in the City of Vallejo
Beautification Commission Duties
The Duties and Powers of the Beautification Commission is described in the Municipal Code Chapter 2.39.010
The Beautification Commission shall:
A.Promote and improve the quality of life in Vallejo while instilling a sense of pride and personal responsibility for our residents
B.Support departmental efforts through community involvement while enhancing the physical and natural environments of our coummunity.
C.Engage, work with, and support the community through beautification programs and recognition
D.Advise the City Council on policies and programs to support improvements to the beauty of public properties and public rights of way in the City of Vallejo.
E.Support programs that support the enhancement of the appearance of infrastructure and landscaping of public properties and public rights of way in the City of Vallejo.
F.If requested by other City of Vallejo commissions, provide input on projects that include beautification of public properties and public rights of way in the City of Vallejo.
Background & History
Purpose: The 7-member advisory Commission,
established in 1981, aimed to enhance the City of
Vallejo's physical environment, often focusing on
public art and community aesthetics.
Origin: Originally, the "Beautification Committee"
consisted of citizens focusing on code
enforcement, such as addressing unmaintained
private property, overgrown vegetation, and
inoperable vehicles.
"Beauty for All" Initiative: Under former Mayor
Bob Sampayan, the city emphasized the
"transformational power of beauty" as a
recovery tool following the 2008 housing crash,
leading to increased commission involvement in
historic preservation and open space
conservation.
Beautification Commission 2026
Work Plan Development
BC Meetings Status
Oct 2024 Researched
Commission Work Plans
Jan - July 2025 Discussions to evaluate work plan
needs
Oct 2025 Review of Work Plan drafts
Jan 2026 Took actions leading to a BC Reso.
recommending to present and
request adoption of the 2026-27
Work Plan by City Council
Key Focus of 2026 Work Plan
Plan/Participate in 4 Annual Beautify Vallejo Days
• with civic partners and community groups
(Budget request $500)
Improve the landscaping and aesthetics of the
waterfront park and walkway
(Budget request $1,500)
• Promote neighborhood and busineses
beautification efforts through a Recognition
Program.
(Budget request $1,000)
• Support the Sister City Commission with the
refresh of the Japanese Garden
Social Media Campaign to encourage residents
to participate in litter pickups and other
community projects that enhance their
surroundings
•
Recommendation
Adopt a resolution by the City
Council to approve the BC 2026
Work Plan and providing Notice of
Intent to request a FY2026-27
Budget in the Amount of $3,000
for the completion of the work
plan .
CONTACT(S)
Shelee Loughmiller
Community & Volunteer Coordinator
Housing & Community Development CommissionFY 2026 –2027 Goals, Workplan, & BudgetMarch 3, 2026 GOALS
GOAL #1: SHARE FINDINGS AND RECOMMENDATIONS WITH THE CITY COUNCIL OR HOUSING AUTHORITY BOARD Objective: The Housing and Community Development (HCD) Commissioners will develop a deep understanding of matters before them and translate their insights into clear recommendations for the City Council or Housing Authority Board. Action Plan: • Prepare presentations by late May to meet Council and Board deadlines. • Deliver the first presentation in late June and the second in Fall (October or November).
GOAL #1: SHARE FINDINGS AND RECOMMENDATIONS WITH THE CITY COUNCIL OR HOUSING AUTHORITY BOARD Success Criteria: • Commissioners provide meaningful recommendations that inform Department decisions. • Two presentations are successfully delivered and clearly communicate findings and feedback to the Council and/or Board. Impact: By completing this goal, Commissioners will ensure their work contributes directly to informed decision-making and strengthens collaboration with the Council and Housing Authority Board.
GOAL #2: BUILD PARTNERSHIPS AND COLLABORATE WITH OTHER COMMISSIONS Objective: HCD Commissioners will build relationships and collaborate with other Commissions within the City of Vallejo and Solano County to strengthen outreach and project development. Action Plan: • Partner with at least one Commission within Vallejo (selected by the Workplan Committee) and one Housing/Community Development Commission from another city in Solano County • Conduct outreach, network with Commission members, learn their functions, and brainstorm opportunities for future collaboration. • Deliver one presentation by an Ad Hoc Committee at an HCD Commission meeting before the end of Fiscal Year (FY) 2025-26 (i.e., June 30, 2026). • Deliver one presentation at partnering Commission’s meeting by June 30, 2026.
GOAL #2: BUILD PARTNERSHIPS AND COLLABORATE WITH OTHER COMMISSIONS Success Criteria: • Successful completion of presentations to partnering Commissions. • Evidence of active engagement and collaborative planning with partner Commissions. Impact: By completing this goal, Commissioners will strengthen inter-Commission relationships, foster collaboration on projects, and expand the HCD Commission’s impact across the region.
GOAL #3: DEVELOP A COMPREHENSIVE UNDERSTANDING OF HCD DEPARTMENT PROGRAMS AND BUDGETS Objective: HCD Commissioners will gain a thorough understanding of all program budgets managed by the HCD Department and items presented by City staff, including Housing Authority, Low-and Moderate-Income Housing Asset Fund ( LMIHAF), Community Development Block Grant (CDBG), HOME Investment Partnerships (“HOME”), and Neighborhood Stabilization Program (NSP), to support informed recommendations to the City Council, Housing Authority Board, and Department staff.
GOAL #3: DEVELOP A COMPREHENSIVE UNDERSTANDING OF HCD DEPARTMENT PROGRAMS AND BUDGETS Action Plan: • Participate in structured training sessions, beginning with CDBG and HOME programs, followed by other program budgets. • Attend presentations by City staff on all relevant program budgets and items brought before the Commission. • Complete knowledge surveys before and after training and presentations to measure growth in understanding.
GOAL #3: DEVELOP A COMPREHENSIVE UNDERSTANDING OF HCD DEPARTMENT PROGRAMS AND BUDGETS Success Criteria: • Demonstrated increase in knowledge as measured by pre-and post-training surveys. • Enhanced ability to make informed recommendations to City Council, Housing Authority Board, and staff, directly supporting the achievement of Goals #1 and #2. Impact: By completing this goal, Commissioners will be better equipped to understand complex program budgets and provide meaningful guidance, improving the overall effectiveness of the HCD Commission.
WORK PLAN
FY 2026 -2027 HCD Commission Work Plan
FY 2026 -2027 HCD Commission Work Plan
FY 2026 -2027 HCD Commission Work Plan
FY 2026 -2027 HCD Commission Work Plan
BUDGET
FY 2026 -2027 HCD Commission Budget
THANK YOUHousing & Community Development CommissionCity of Vallejo555 Santa Clara StreetVallejo, CA 94590www.cityofvallejo.net SISTER CITY COMMISSIONFISCAL YEAR 2026 -2027 WORKPLAN & BUDGETMARCH 3, 2026Elissa Shanks-Stewart, ChairPaul Lamb, Vice-Chair Sister City Workplan & Budget
Sister City Commission Work Plan and Budget
Purpose of Sister City Commission per VMC 2.38.020•To plan and recommend to the city council a sister city program.•To stimulate and sustain participation in and community support for an approved sister city program.
Sister City Commission Work Plan and BudgetDuties of Sister City Commission per VMC 2.38.030–as they pertain to this presentation•Establish and maintain liaison with Sister Cities International•Promote relationships and events between cities.•Promote visitor exchange, tour groups and exchange of information, gifts, and articles of cultural and informative value.•Promote formal and friendly relations between such groups as schools, youth organizations, clubs, chambers of commerce and churches Sister City Commission Work Plan and BudgetBackground -Vallejo’s Sister Cities•Trondheim, Norway –as of January 4, 1960•Akashi, Japan –as of December 9, 1968•La Spezia, Italy -as of December 30, 1986•Baguio, Philippines -as of May 25, 1993•Bagamoyo, Tanzania –as of November 30, 1993•Jincheon, South Korea-as of November 27, 2001•Ensenada, Mexico –as of February 8, 2022 Sister City Commission Work Plan and Budget
2026-27 Workplan Focus Areas•Sister Cities International NorCal Conference attendance.•Outreach, ongoing correspondence and local exchanges. with representatives and/or visitors from Sister Cities and Friendship Cities (non-delegation visitors).•Host two delegations -from Bagamoyo, Tanzania and Ensenada, Mexico. •Plan one official delegation trip –Bagamoyo, Tanzania.
Sister City Commission Work Plan and Budget2026-27 Workplan Focus Areas (cont.)•Production of or participation in local events, e.g. Japanese Tea, International Open House, Juneteenth, Pista Sa Nayon, Kwanzaa.•Youth Programs•Sister Schools –Continuation of Baguio High School relationship and initiation of new sister school relationship.•Science project.
Sister City Commission Work Plan and Budget
2026-27 Budget Considerations•No public funds are used for travel expenses.•Promotion of exchange of gifts is listed under commission duties in the VMC.•City Council policy 2024-01 –Boards, Commissions, and Committees Budget and Expenditures provides guidelines and expense limits for purchase of gifts and for hosting dignitaries.
Sister City Commission Work Plan and Budget2026-27 Budget Considerations•Essential expense for support of any version of a Sister City Program is annual dues of $1030 to Sister City International, the official sanctioning body for Sister City Programs.•The Sister City work plan provides access to unique cultural events such as the Japanese Tea ($1195).•The youth program portion of the budget ($3200) is critical to introducing the next generation to citizen diplomacy.•Total ask for the Sister City Commission budget is $16,010.
Sister City Sign Project
Sister City Commission Sign Project
Sister City Sign Project•The intent of the project is to raise awareness of Vallejo’s Sister Cities and stimulate the community’s interest. •The proposal is to place signs at eight entry points to the City of Vallejo.
Sister City Commission Sign ProjectProposed Locations –On City Right of Way1.CurtolaPkwy west of Lemon St.2.Rollingwood Dr. north of I-780 interchange3.Glen Cove Pkwy south of I-780 interchange4.Wilson Ave. north of Lighthouse Dr.5.Sacramento St. across from access to SF Bay Trail6.Fairgrounds Dr. north of SR 37 interchange 7.Fairgrounds Dr. south of SR 37 interchange8.Auto Mall Pkwy west of Admiral Callaghan Ln
Sister City Commission Sign Project
•Each sign would bear the names of all seven of Vallejo’s Sister Cities and the flag of that city’s nation.•Proposed dimensions 18”x 24.”•Vallejo Sister City Association offered to pay for the signs.•City of Vallejo to pay for other materials, equipment and labor required for installation. [Replace with Image]
Project Details
Sister City Commission Sign Project
•Eight signs -$571.20•Signposts, Anchors & Concrete -$760.72•Vehicle use -$1833.28•Labor -$521.92TOTAL $3687.12•Vallejo Sister City Assn. Costs -$571.20•COV Costs -$3115.92 [Replace with Image]
Proposed Costs
Sister City Commission
Recommendations:•Consider and take action on the Fiscal Year 2026-2027 workplan and provide feedback on the budget request for the Vallejo Sister City Commission. •Additionally provide direction to staff related to the placing of eight signs bearing the names of Vallejo’s Sister Cities at eight entry points to the City.
THANK YOUErik RzompExecutive Assistant to the [email protected] of Vallejo555 Santa Clara StreetVallejo, CA 94590www.cityofvallejo.net Commission on Culture and the ArtsWORK PLAN2026
The2026AnnualCommissiononCultureandtheArts'WorkPlanrepresentstheproposedactionstopromote,strengthen,andenrichartsandculturethroughoutthecommunityfortheupcomingyear.ItdrawsonVallejo'sdemographics,economicdevelopmentplanandtheneedsandprioritiesofVallejo'sculturalandartisticcommunity.Theplanalsooutlinesstrategiestosecurecontinuousfundingsourcesthatwillensureongoingsupportforindividualartists,cultureandartsorganizations,eventsandactivities,consistentwiththeGeneralPlan2040Update,ArtsandCultureElement.
COMMISSION ON CULTURE AND THE ARTS GOALS●Support, Promote, and Build Upon Vallejo’s Place as a Center for Arts andCreativity: Attract more artists and entrepreneurs to live and work in Vallejo.●Position Arts and Entertainment as Economic Drivers: Foster a vibrant art community and strengthen Vallejo’s position as a regional destination for arts and entertainment.●Collect, Conserve and Maintain Inventory of City Own Art: Maintain an inventory list of all Public Art owned and maintained by the City of Vallejo.●Support the Local Arts Scene: Promote arts and culture and integrate public art and performance spaces into public and private development.●Support Recreational and Cultural Activities: Provide a full range of recreational, Cultural and artistic activities that caters to the diverse interests of Vallejoans, including inter-generational opportunities.●Celebrate Vallejo: Promote community events, festivals, and public art installations that highlight Vallejo’s history, identity, and diversity while celebrating the interests of Vallejo residents and attracting visitors.
WORK PLAN OUTLINE●Promote Culture & Arts in Vallejo●Position Arts and Culture as Economic Drivers●Procure Funds for Culture & Arts Projects●Support, Promote, and Advocate for Artists●Collect, Conserve and Maintain Vallejo’s Art Collections●Coordinate + Partner with Other Commissions and Organizations ●Align with CA State’s Strategic Art Plans●Keep Commissioners Informed and Educated [Replace with Image]
FUNDING FOR ARTS AND CULTURESECURE $200,000 IN FUNDINGFor Grants for Arts and Cultural programs●$100,000.00 to be granted to Individual Artists and Arts Activities●$100,000.00 to be granted to Non-Profit Cultural Organizations ·$134,500 to create Asphalt Art to enhance crosswalks and intersections.
SECURE MEASURE P FUNDINGFor Asphalt Art Project
Adopt a Long-Term Funding for the Arts and Cultural Benefit Arts and Entertainment are Economic DriversA vibrant local arts community strengthens Vallejo’s position as a regional destination for arts and entertainment.●The Downtown/Waterfront District continues to serves youth, visitors and the region with music, theater, and entertainment.●The Arts can attract new businesses to complement and enhance existing venues.●Citywide marketing and branding can increase the visibility of local arts and artisans.●Collaborative promotion, coordination and marketing of Vallejo festivals and events can boost impact and attendance.●The City’s film permitting program to attract film and television projects can continue to boost Vallejo’s visibility and provide revenue for the city.
THANK YOUDalia Vidor, Vice ChairChris Thorson, CommissionerCommission on Culture & the Ars
McCune Commission Workplan2026 -2028
BACKGROUND
About the McCune Collection
•Dr. McCune’s Legacy•McCune Room•Focus Areas of the Collection About the McCune Commission
•History: predates current commission structure•Responsibilities: a working commission Funding the McCune
•City of Vallejo Funding: $2,500/year•McCune Endowment: $115,600 current balance •McCune Foundation: fundraising arm Workplan Process
•Began 18 months ago•Full Commission contributed ideas•Narrowed in on three priority areas•Finalized at February 2, 2026, Commission meeting Priority 1CATALOGING
Priority 1: Cataloging
•Underpinning to all the other goals & operations•Goal: bring to professional standard with online search abilities•Phase 1 –Discovery: Assess needs and survey platform options (pros/cons)•Phase 2 –Implementation: Select platform, plan data transfer process, transfer data•Phase 3 –Launch: Beta test and launch catalog on new platform•Budget implications: stipends for professional advisors (potential), platform fees (upfront and/or ongoing)•Dependencies: funding, volunteers Priority 2 PRESERVATION
Priority 2: Preservation
•Background on preservation status and activities•Goals:•Document collection’s baseline conditions•Identify any urgent preservation and restoration needs•Establish regular ongoing monitoring plan•Establish ongoing preservation and restoration management plan•Prevent harm by identifying any urgent improvements to current storage and display conditions in the McCune Room •Budget implications: stipend for professional advisor/s, professional restoration fees (as needed), minor facility improvements (as needed)•Dependencies: funding, identifying professional advisors Priority 3COMMUNITY ENGAGEMENT & PUBLIC PROGRAMMING
Priority 3: Community Engagement & Public Programming•Encouraging public awareness and use of the collection is the whole point•Limited current programming•Continue developing ideas for new programming (seek community input)•Resume Sunday speaker series•More printing demonstrations•Showcase highlights of the collections•Develop standards-aligned education modules for teachers/classes•Collaborate with artists & regional cultural organizations•Sharing use of space with other groups•Develop parameters (what are we/aren’t we allowed to do?)•Outline clear goals for programming growth (which activities are most successful and how do we know?)•Budget implications: honoraria for artists, educators, speakers (potential); appropriate exhibition cases for artifacts
BENEFITS
Extra BenefitsBeyond the main goals of searchable catalog, proactive risk mitigation, and increased public use and access, additional benefits include1.Increased fundraising & revenue for a public asset2.Enhanced volunteer recruitment & civic engagement3.Downtown space activation4.Attracting new arts & culture partnerships5.Increased regional awareness of Vallejo’s assets6.Stronger Vallejo pride & confidence the City is maximizing its cultural assets THANK YOURebekah Truemper, ChairJoel Benson, Vice ChairMcCune Rare Book and Art Collectionwww.mccunecollection.org Economic Development Commission –Consider the Multi Year Workplan Previously Approved by Council and Provide Feedback on the Fiscal Year 2026-27 Budget RequestEconomic Development CommissionMarch 3, 2026
ACTION CALENDAR
Why this matters to Vallejo and City Council
•Supports Council in responding to urgent economic issues •Provides a structured forum to surface business needs, emerging risks, and opportunities early•Translate community concerns into policy and economic recommendations•Tests creative, community-generated solutions at a smaller scale
Our formal role and responsibilitiesVallejo Municipal Code –Chapter 2.36•Advise Council on issues that can enhance job growth and increase private investment in the City;•Review and assist with updates and the implementation of the economic development element of the general plan, and;•Assist with business retention and attraction activities.
Work Plan priority areas•Strategy and Advisement•Business Recruitment•Business Retention•Public Safety & Economic Viability•Civic Innovation & Technology
Why this moment is important
•EDC implementation and engagement role to expand Council’s capacity•Increased public awareness and engagement around critical issues•Business closures -coordination and response to address tax base•Small investments -influence perception, business confidence, and corridor activity•Bridge the gap between long-term strategy and on-the-ground progress [Replace with Image]
The Budget RequestAdvancing Vallejo’s Economic Momentum •Community engagement and sentiment insight to Council•Corridor beautification & visibility•Business storytelling •Business roundtables and recruitment•Banner and identity activation
The Budget Request
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THANK YOUDwight Monroe –ChairEconomic Development [email protected] of Vallejo 555 Santa Clara StreetVallejo, CA 94590www.cityofvallejo.net