HYBRID MEETING
www.Cityofvallejo.net
CALL AND NOTICE OF REGULAR
MEETING AT 7:00 PM OF THE
VALLEJO CITY COUNCIL
APRIL 14, 2026
Council Chambers
555 Santa Clara Street
Vallejo, CA 94590
COUNCIL MEMBERS
Andrea Sorce (Mayor)
Diosdado "JR" Matulac (Vice Mayor)
Peter Bregenzer
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Charles Palmares
NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom
City Hall and the Council Chambers will be open to
members of the public 30 minutes prior to the start of
the meeting.
PUBLIC COMMENT: Members of the Public may provide
public comments during the City Council Meeting in
person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via
phone, by dialing (669) 900-6833.
For additional instructions on how to speak remotely
during public comment, please
visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City
website: www.cityofvallejo.net/Streaming
• Join the Zoom webinar:
https://ZoomRegular.Cityofvallejo.net
Scan QR code for live captions and translation in Spanish and Tagalog.
Hybrid Options are available for members of the public to participate. To participate remotely
Option to Join by Computer
From your browser go to https://ZoomRegular.CityofVallejo.net to launch and join the zoom application.
Meeting ID: 914 0075 0676#
Meeting Password: 131313
Option to Join by Phone
Dial (669) 900-6833
Enter Meeting ID: 914 0075 0676#
Meeting Password: 131313
Press *9 to digitally raise your hand from the phone.
Press *6 to unmute/mute
Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk
Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. PRESENTATIONS AND COMMENDATIONS
A. UPDATE CITY COUNCIL ON THE DIVERGING DIAMOND INTERCHANGE (DDI) PROJECT AT STATE ROUTE 37 (SR 37) / FAIRGROUNDS DRIVE,
INFORM HOW TO USE THE DDI AND THE PROJECT BENEFITS
PRESENTED BY SOLANO TRANSPORTATION AUTHORITY (STA).
6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approves minutes for the special and regular meetings of March 24, 2026
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
VALLEJO APPROVING AN AMENDMENT TO THE ZONING MAP TO
CHANGE THE ZONING DISTRICT OF ASSESSOR'S PARCEL NUMBERS (APNS) 0079-171-170 AND 0079-120-100 FROM RESIDENTIAL LOW
DENSITY AND RESIDENTIAL MEDIUM DENSITY, RESPECTIVELY, TO PLANNED DEVELOPMENT, AS DEPICTED IN ATTACHMENT 3 FOR THE DEVELOPMENT OF A 51 SINGLE-FAMILY RESIDENCES (KNOWN AS
"VISTA COVE SUBDIVISION") ON A 20.13-ACRE SITE AT THE
NORTHEAST CORNER OF SHADY LANE AND WILDFLOWER AVENUE
Recommendation: Adopt an Ordinance of the City Council of the City of Vallejo approving an amendment to the Zoning Map to change the Zoning District of Assessor’s Parcel Numbers (APNs) 0079-171-170 and 0079-120-100 from Residential Low Density and Residential Medium Density, respectively, to Planned Development, as depicted in Attachment 3 for the development of 51 single-family residences (known as “Vista Cove Subdivision”) on a 20.13-acre site at the northeast corner of Shady Lane and Wildflower Avenue Contact: Cesar Orozco, Planning Manager - Current Development (707) 648- 5436
[email protected]
D. ADOPT A RESOLUTION: (1) ACCEPTING A $499,992 OVC FISCAL YEAR 2025 SERVICES FOR VICTIMS OF CRIME GRANT, (2) AUTHORIZING THE
CITY ATTORNEY TO REVIEW, NEGOTIATE AND APPROVE A STANDARD GRANT AGREEMENT RELATING THERETO, (3) AUTHORIZING THE CITY MANAGER’S EXECUTION OF ALL DOCUMENTS RELATING TO SAID
GRANT AGREEMENT, SUBJECT TO CITY ATTORNEY APPROVAL, AND (4) NOTICING INTENT TO AMEND THE FUND 149 FISCAL YEAR 2025– 2026 BUDGET IN THE AMOUNT OF $499,992 (STEP 1 OF 2)
Recommendation: Adopt a Resolution:
1. Accepting a $499,992 OVC Fiscal Year 2025 Services for Victims of Crime Grant (“OVC Grant”);
2. Approving a Standard Grant Agreement (“Grant Agreement”) relating thereto;
3. Authorizing the City Manager’s execution of all documents relating to said Grant Agreement; and
4. As the first in a two-step process, noticing intent to amend the Fund 149 Fiscal Year 2025-2026 budget to recognize revenue and appropriate expenditures in the amount of $499,992.
Contact: Jason Ta, Chief of Police
[email protected]
E. ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF
PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL YEAR LEVY OF ANNUAL ASSESSMENTS FOR
THE BORDONI RANCH, CARRIAGE OAKS, GARTHE RANCH,
HIDDENBROOKE, HUNTER RANCH III, MARINE WORLD/FAIRGROUNDS,
MARIN VIEW, NORTHEAST QUADRANT, SOUTH VALLEJO BUSINESS
PARK, AND TOWN AND COUNTRY II-V LANDSCAPE MAINTENANCE
DISTRICTS
Recommendation: Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2026-27 fiscal year levy of annual assessments for the Bordoni Ranch, Carriage Oaks, Garthe Ranch, Hiddenbrooke, Hunter Ranch III, Marine World/Fairgrounds, Marin View, Northeast Quadrant, South Vallejo Business Park, and Town and Country II-V Landscape Maintenance Districts.
Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
F. ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF
PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE GLEN COVE III AND GLEN COVE III 2015 LANDSCAPE
MAINTENANCE DISTRICTS
Recommendation: Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2026-27 fiscal year levy of annual assessments for the Glen Cove III and Glen Cove III 2015 Landscape Maintenance Districts.
Contact: Oscar Alcantar, Interim Public Works Director (707)648-4433 [email protected]
G. ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF
PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL YEAR LEVY OF ANNUAL ASSESSMENTS FOR
THE SANDPIPER POINT LANDSCAPE MAINTENANCE DISTRICT
Recommendation: Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2026-27 fiscal year levy of annual assessments for the Sandpiper Point Landscape Maintenance District.
Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
H. ADOPT A RESOLUTION: 1) FINDING THE CITYWIDE CONCRETE
GRINDING AND SHAVING PROJECT CATEGORICALLY EXEMPT FROM
THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301(C); 2)
APPROVING THE PROJECT PLANS AND SPECIFICATIONS FOR THE
PROJECT; 3) APPROVING AND AWARDING A CONSTRUCTION
CONTRACT TO PRECISIONWORKS LLC DBA PRECISION CONCRETE
CUTTING OF OAKLAND, CALIFORNIA, IN THE AMOUNT OF $111,500.00, AND REJECTING ALL OTHER BIDS; AND 4) AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT WITH PRECISIONWORKS LLC
DBA PRECISION CONCRETE CUTTING AS THE LOWEST RESPONSIVE
AND RESPONSIBILE BIDDER FOR THIS PROJECT
Recommendation: Adopt a Resolution: 1) Finding the Citywide Concrete Grinding and Shaving Project categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15301(c); 2) Approving the project plans and specifications for the project; 3) Approving and awarding a construction contract to PrecisionWorks LLC dba Precision Concrete Cutting of Oakland, Calfiornia in the amount of $111,500, rejecting all other bids; and 4) Authorizing the City Manager to execute the contract with PrecisionWorks LLC dba Precision Concrete Cutting as the lowest responsive and responsible bidder for this project.
Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
I. AUTHORIZE THE COUNCIL TO APPROVE A PROCLAMATION
RECOGNIZING APRIL 2026 AS FAIR HOUSING MONTH
Recommendation: Vallejo City Council to approve a proclamation recognizing April 2026 as Fair Housing Month
Contact: Erik Rzomp, Executive Assistant to Mayor Sorce (707) 648-4377 [email protected]
J. ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE BUILDING
STANDARDS CODE APPEAL BOARD
Recommendation:
Make five appointments to the Building Standards Code Appeal Board from the following disciplines, pursuant to VMC section 2.75.050:
1. Design Professional
2. Fire Protection Engineering Professional
3. Industrial Safety Professional
4. General Contractor
5. General Industry or Business Representative
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
K. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-26 CAPITAL GRANTS AND CONTRIBUTION FUND #221 BUDGET TO RECEIVE AND
EXPEND CALIFORNIA OCEAN PROTECTION COUNCIL (OPC) GRANT
FUNDS IN THE AMOUNT OF $142,659.20 (STEP 1 OF 2)
Recommendation: Notice of intent to amend the fiscal year 2025-26 Capital Grants and Contribution Fund #221 budget to receive and expend California Ocean Protection Council (OPC) funds in the amount of $142,659.20 (Step 1 of 2).
Contact: Kristin Pollot, AICP, Planning & Development Services Director, (707) 648-4326
[email protected]
L. ADOPT A RESOLUTION AUTHORIZING THE CITY ATTORNEY TO
EXECUTE AN AMENDMENT TO AN AGREEMENT FOR LEGAL SERVICES
WITH THE LAW FIRM OF ATKINSON, ANDELSON, LOYA, RUUD & ROMO
FOR LITIGATION SERVICES
Recommendation: Adopt a resolution authorizing the City Attorney to execute an amendment to a fee agreement with the law firm of Atkinson, Andelson, Loya, Ruud & Romo for litigation services in an amount not to exceed $750,000 Contact: Veronica A.F. Nebb, City Attorney (707) 648-4545 [email protected]
M. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2025-2026 BUDGET TO APPROPRIATE $151,000 IN MONSANTO FUNDS TO
SUPPORT PERFORMANCE AUDIT SERVICES (STEP 2 OF 2)
Recommendation:
Adopt a Resolution to amend the Fiscal Year FY 2025–2026 Budget and appropriate $151,000 from the Monsanto Fund to support audit services for a Risk Assessment and Internal Control Review of various City departments (Step 2 of 2).
Contact: Nalungo Conley, Assistant City Manager
[email protected]
N. ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2025-2026 BUDGET IN THE AMOUNT OF $32,775.88 FROM THE MALLINCKRODT BANKRUPTCY FOR OPIOID TRAINING AND EDUCATION (STEP 2 OF 2) Recommendation: Amend the Fiscal Year 2025-2026 Budget by $32,775.88 in unrealized revenues from the Mallinckrodt Bankruptcy funding and amend expenditures for the same.
Contact: Jason Ackley, Assistant to the City Manager
[email protected]
O. AUTHORIZE THE COUNCIL TO APPROVE A PROCLAMATION
RECOGNIZING APRIL 2026 AS ARTS, CULTURE, AND CREATIVITY MONTH
Recommendation: Vallejo City Council to approve a proclamation recognizing April 2026 as Arts, Culture, and Creativity Month.
Contact: Erik Rzomp, Executive Assistant to Mayor Sorce (707) 648-4377 [email protected]
9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal
Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first
A. ADOPT A RESOLUTION MAKING APPOINTMENTS TO VARIOUS CITY
BOARDS AND COMMISSIONS
Recommendation: Adopt a resolution making the following appointments:
• Architectural Heritage & Landmarks Commission (AHLC): 2 vacancies • Code Enforcement Appeals Board (CEAB): 1 vacancy
• Housing & Community Development Commission (HCDC): 1 vacancy • Participatory Budgeting & Steering Committee (PBSC): 5 member and 3 alternate vacancies
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. ADOPT A RESOLUTION APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF VALLEJO AND SCOTTS
VALLEY BAND OF POMO INDIANS FOR TEMPORARY CITY SERVICES
FOR TEMPORARY TRIBAL DEVELOPMENT AND ENCROACHMENT
PERMIT, AUTHORIZING THE CITY MANAGER TO EXECUTE SAME, AND
FINDING SUCH ACTIONS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA
GUIDELINES SECTION 15303 AND SECTION 15304
Recommendation: Adopt a resolution approving a draft Memorandum of Understanding (MOU) between the City of Vallejo (City) and Scotts Valley Band of Pomo Indians (Tribe) for temporary City Services for temporary Tribal development, authorize the City Manager to execute same, and finding such actions exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15303 and 15304.
Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]
C. DISCUSSION REGARDING COUNCIL TEAM BUILDING AND GOAL
SETTING AND SELECTION OF DATES
Recommendation: Select dates for the 2026 City Council Team Building and Goal Setting workshops with consideration of the consultants' current availability.
Contact: Andrew Murray, City Manager (707) 648-4576
[email protected]
10. INFORMATION CALENDAR
11. CITY MANAGER’S REPORT
12. CITY ATTORNEY’S REPORT
13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the
Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.
14. REQUEST & ACTIONS FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS
15. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
16. ADJOURNMENT
ADDITIONAL CITY INFORMATION
Members of the public can:
• Like us on Facebook and Instagram (@cityofvallejo)
• Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) • Sign up for emergency alerts at: alertsolano.com
Dated: Wednesday, April 8, 2026
Andrea Sorce, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to
Andrea Sorce (Mayor)
Diosdado "JR" Matulac (Vice Mayor)
Peter Bregenzer
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Charles Palmares,
at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 3:00 p.m., Wednesday, April 8, 2026.
Dated: Wednesday, April 8, 2026
SR 37 Fairgrounds Drive Diverging Diamond Interchange
Diverging Diamond Interchange Informational Video
2
Overview of Construction •Construction started in March 2025 •Substantial completion: Late June 2026 •Total construction cost: $24,970,286.14 3
Public Education•Outreach will underline the safety and accessibility of the DDI •Multi-pronged outreach, including: •STA and Caltrans website•Traffic Advisories •Social media posts •Facebook Live with Vallejo Mayor, Andrea Sorce•Vallejo Weekly Magazine•On-Site Signage •Media Outreach & Availability•Informational flyers to Community Groups, Faith-Based Organizations and others4
Digital Outreach Channels •STA and Caltrans: •Websites •Facebook, Instagram, and X (Twitter) 5
Communications Team •Multi-agency communications team•Weekly meetings•Communications team consists of : •STA •Caltrans Public Information Officers•The City of Vallejo •Solano County/County Faire•SolTrans 6
Thank you for your partnership!
7
Thank you for your partnership! Far-reaching and equitable outreach supported by your continued collaboration.
Link to Diverging Diamond Video https://youtu.be/L7QOoovsVuU 9
Special City Council Meeting Minutes
March 24, 2026
Page | 1
VALLEJO CITY COUNCIL
SPECIAL MEETING MINUTES
MARCH 24, 2026
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 5:03 p.m.
2. ROLL CALL
Present: Mayor Sorce, Vice Mayor Matulac, Councilmembers Bregenzer, Gordon, Lediju (arrived at 5:16 p.m.), Matias, and Palmares (pursuant to Government Code Section 54953.8(2)), announced his remote participation due to a contagious illness and confirmed that no individuals over the age of 18 were present in the room at his remote location.
Absent: None
Staff present: City Manager Murray, City Attorney Nebb, City Clerk Abrahamson, Chief Assistant City Attorney Risner, Assistant City Managers Conley and Haen, and Human Resources Director Sifuentes
The City Council convened into Closed Session in the Council Conference Room at 5:07 p.m.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9- two cases
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54596.9: One case
C. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Section 54956.9.
Jaeger Vineyards, LLC et al. V. City of Vallejo, Superior Court of California, County of Napa, Case No. 22CV001149
D. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Section 54956.9.
City of American Canyon v. City of Vallejo (1996 Agreement), Sacramento County Superior Court Case No. 34-2022-00327472-CU-CO-GDS City of Vallejo v. City of American Canyon (1996 Agreement Cross Complaint) Sacramento County Superior Court Case No. 34-2022-00327472-CU-CO-GDS City of Vallejo v. City of American Canyon (Giovanonni), Sacramento County Superior Court Case No. 23WM000055
City of Vallejo v. City of American Canyon (Watson Ranch CEQA), Sacramento County Superior Court Case No. 23CV001600
Special City Council Meeting Minutes
March 24, 2026
Page | 2
City of Vallejo v. City of American Canyon (Measure K CEQA), Marin County Superior Court Case No. CV001149
E. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Section 54956.9.
Monterrosa et al. v. City of Vallejo, United States District Court, Eastern District of California, Case No. 2:20-cv-01563-DAD-SCR
F. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6
Agency Designated Representatives: Andrew Murray, City Manager and Stephanie Sifuentes, Human Resources Director
Employee Organizations: Vallejo Police Officers Association (VPOA), International Association of Firefighters, Local 1186 (IAFF), Confidential, Administrative, Managerial, Professional Association (CAMP), and Unrepresented Employees
G. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager
4. ADJOURNMENT
The meeting adjourned at 7:08 p.m.
________________________________
ANDREA SORCE, MAYOR
ATTEST:
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Regular City Council Meeting Minutes
March 24, 2026
Page | 1
VALLEJO CITY COUNCIL
REGULAR MEETING MINUTES
MARCH 24, 2026
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 7:55 p.m.
2. 2. ROLL CALL
Present: Mayor Sorce, Vice Mayor Matulac, Councilmembers Bregenzer, Gordon, Lediju, Matias, and Palmares (participated virtually due to a contagious illness. He announced there was no one in the room over the age of 18 with him)
Absent: None
Staff present: City Manager Murray, City Attorney Nebb and City Clerk Abrahamson
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED
City Attorney Nebb reported the following:
• Closed Session Item 3A – Council provided direction to its legal counsel. • Closed Session Item 3B – Council received updated information and took no action.
• Closed Session Item 3C – council provided direction to its legal counsel. • Closed Session Item 3D – Council provided direction to its legal counsel. • Closed Session Item 3E – Council received a brief update on the settlement agreement, and the case has been finalized.
• Closed Session Item 3F – Council provided direction to its labor negotiators.
No action taken.
• Closed Session Item 3G – Council provided direction.
5. PRESENTATIONS AND COMMENDATIONS
Action: proclamation was read and presented by Vice Mayor Matulac and Councilmember Lediju.
A. PRESENTATION OF A PROCLAMATION HONORING ERIK MANUEL SOTO
AS POET LAUREATE FOR THE CITY OF VALLEJO
6. FIRST COMMUNITY FORUM
Speakers: Matthew Aguilar and Ryan Messano.
The meeting recessed at 8:11 p.m. and reconvened at 8:43 p.m.
FIRST COMMUNITY FORUM CONTINUED
Rodney Levias, Daniel Boone and David Belef.
Regular City Council Meeting Minutes
March 24, 2026
Page | 2
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: Marissa Serafino (Item 8F).
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: Moved by Vice Mayor Matulac and carried unanimously by roll call vote, unless otherwise noted, to approve the Agenda as modified, continuing Action Calendar Items 9B and 9D to the March 31 Special Council Meeting; approve the Consent Calendar with direction to the City Clerk to record a Notice of Completion for the project described in Item 8H; and remove Items 8D and 8E from the Consent Calendar, renumbering them as Items 8.1 and 8.2.
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the special meeting of March 3 and the special and regular meetings of February 24 and March 10, 2024 Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: approved minutes.
B. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
Action: waived reading and authorized introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
C. PAYMENT OF CLAIMS: JANUARY 2026
Recommendation: Ratify the payment of claims for the period of January 1, 2026, through January 31, 2026.
Contact: Nalungo Conley, Acting Finance Director (707) 648-4301 [email protected]
Action: ratified payment of claims for period of January 1-31, 2026.
D. ADOPT A RESOLUTION ESTABLISHING THE LIST OF IMPROVEMENT PROJECTS TO BE SUBMITTED FOR SENATE BILL 1 (SB 1) / ROAD
MAINTENANCE AND REHABILITATION ACCOUNT FUNDING FOR FISCAL YEAR 2026-27 AND FINDING THE ACTION EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15301(c) OF THE CEQA GUIDELINES - EXISTING FACILITIES Recommendation: Adopt a Resolution establishing the List of Improvement Projects to be submitted for Senate Bill 1 (SB 1) / Road Maintenance and
Regular City Council Meeting Minutes
March 24, 2026
Page | 3
Rehabilitation Account (RMRA) funding for Fiscal Year (FY) 2026-27 and finding the action exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301(c) of the CEQA Guidelines - existing facilities.
Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Matias.
Staff responded to questions from Councilmembers.
Action: moved by Vice Mayor Matulac and carried unanimously by roll call vote to adopt Resolution No. 26-026 N.C.
E. ADOPT A RESOLUTION APPROVING THE VALLEJO DOWNTOWN /
WATERFRONT PARKING MANAGEMENT PROGRAM EVALUATION AND
ACTION PLAN REQUIRED TO MAINTAIN ELIGIBILITY FOR
METROPOLITAN TRANSPORTATION COMMISSION (MTC) REGIONAL
FUNDING AND TO SUPPORT THE CITY'S DESIGNATION AS A TRANSIT-
ORIENTED COMMUNITY (TOC)
Recommendation: Adopt a Resolution approving the Vallejo Downtown / Waterfront Parking Management Program Evaluation and Action Plan prepared for the Metropolitan Transportation Commission required to maintain eligibility for MTC Funding and to support the City's designation as a transit- oriented community (TOC).
Contact: Tony Chu, Transportation Superintendent
[email protected]
Action: item was removed from the Consent Calendar at the request of Councilmember Matias.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: moved by Vice Mayor Matulac and carried unanimously by roll call vote to adopt Resolution No. 26-027 N.C.
F. ADOPT A RESOLUTION APPROVING A PROPOSITION 47 SUBGRANTEE
AGREEMENT WITH CENTER FOR URBAN EXCELLENCE TO PROVIDE
TRAUMA-INFORMED REENTRY AND DIVERSION SERVICES AND
AUTHORIZE THE CITY MANAGER TO EXECUTE SAME
Recommendation:
Adopt a resolution approving the Proposition 47 Subgrantee Agreement with Center for Urban Excellence to provide services for justice-involved residents and authorize the City Manager to execute same.
Contact: Sidney Wilson, Administrative Analyst (707) 648-4576 [email protected]
Action: adopted Resolution No. 26-028 N.C.
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March 24, 2026
Page | 4
G. PROVIDE NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET IN THE AMOUNT OF $32,775.88 FROM THE MALLINCKRODT BANKRUPTCY (step 1 of 2)
Recommendation: Provide Notice of Intent to amend the Fiscal Year 2025- 2026 Budget by $32,775.88
Contact: Jason Ackley, Assistant to the City Manager
[email protected]
Action: provided notice of intent to amend Fiscal Year 2025-2026 budget by $32,775.88.
H. ACCEPT LAKE CURRY LANDSLIDE EMERGENCY REPAIR PROJECT AS
COMPLETE
Recommendation: Accept the Lake Curry Landslide Emergency Repair Project performed by FJ&I Engineering, Inc., of San Pablo, California as complete.
Contact: Beth Schoenberger, Water Director, 707-648-5439 [email protected]
Action: accepted the Lake Curry Landslide Emergency Repair Project performed by FJ& I Engineering, Inc. of San Pablo, California as completed and directed the City Clerk to record a Notice of Completion with the Solano County Recorder’s Office.
I. ADOPT A RESOLUTION: 1) GRANTING TWO EASEMENT DEEDS TO
PACIFIC GAS AND ELECTRIC COMPANY (PG&E) FOR THE
INSTALLATION OF ELECTRICAL EQUIPMENT UPON CITY-OWNED
PROPERTY LOCATED AT 139 CURTOLA PARKWAY (PORTIONS OF
APNS: 0055-170-550; 0058-090-350); 2) FINDING THE ACTION EXEMPT PURSUANT TO CEQA GUIDELINES SECTIONS 15303(d) AND 15304(f), 3) AUTHORIZING THE CITY MANAGER TO EXECUTE SAME; AND 4)
DIRECTING THE CITY CLERK TO RECORD SAID EASEMENT DEEDS IN
THE OFFICE OF THE SOLANO COUNTY RECORDER
Recommendation: Adopt a Resolution: 1) granting two easement deeds to Pacific Gas and Electric Company (PG&E) for the installation of electrical equipment upon City-owned property at 139 Curtola Parkway (portions of APNs: 0055-170-550; 0058-090-350): 2) finding the action exempt pursuant to CEQA Guidelines Sections 15303(d) and 15304(f); 3) authorizing the City Manager to execute same; and 4) directing the City Clerk to record said easement deeds in the Office of the Solano County Recorder.
Contact: Oscar Alcantar, Interim Public Works Director (707)648-4433 [email protected]
Action: adopted Resolution No. 26-029 N.C.
9. ACTION CALENDAR
A. HOLD A PUBLIC HEARING TO CONSIDER AND (1) ADOPT A
RESOLUTION APPROVING A SUBSEQUENT MITIGATED NEGATIVE
DECLARATION TO THE PREVIOUSLY CERTIFIED GENERAL PLAN 2040
ENVIRONMENTAL IMPACT REPORT (EIR) AND A MITIGATION
MONITORING AND REPORTING PROGRAM (MMRP); (2) INTRODUCE AN ORDINANCE AMENDING THE ZONING MAP (PD24-0001) TO CHANGE
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March 24, 2026
Page | 5
THE ZONING DISTRICT FOR THE PROPERTY LOCATED AT THE
NORTHEAST CORNER OF SHADY LANE AND WILDFLOWER AVENUE
(APNS: 0079-171-170 & 0079-120-100) FROM RESIDENTIAL LOW
DENSITY (RLD) AND RESIDENTIAL MEDIUM DENSITY (RMD) TO
PLANNED DEVELOPMENT (PD); AND (3) ADOPT A RESOLUTION
APPROVING A TENTATIVE SUBDIVISION MAP (TM23-0001),
DEVELOPMENT REVIEW (DVR23-0017), DESIGN REVIEW (DR23-0006) AND LANDSCAPE REVIEW (LR23-0002), FOR THE DEVELOPMENT OF 51 SINGLE-FAMILY RESIDENCES, KNOWN AS THE "VISTA COVE
SUBDIVISION"
Recommendation: Conduct a public hearing to consider and:
I. Adopt a Resolution of the City Council of the City of Vallejo adopting an Initial Study/Subsequent Mitigated Negative Declaration (IS/SMND) to the certified Environmental Impact Report (EIR) of the General Plan 2040 and Mitigation Monitoring and Reporting Program (MMRP) after making findings pursuant to CEQA Guidelines Section 15162; and II. Introduce an Ordinance of the City Council of the City of Vallejo approving an amendment to the Zoning Map to change the Zoning District of Assessor’s Parcel Numbers (APNs) 0079-171-170 and 0079- 120-100 from Residential Low Density and Residential Medium Density, respectively, to Planned Development, as depicted in Attachment 3 for the development of 51 single-family residences (known as “Vista Cove Subdivision”) on a 20.13-acre site at the northeast corner of Shady Lane and Wildflower Avenue; and III. Adopt a Resolution of the City Council of the City of Vallejo approving a Tentative Map (TM23-0001), Development Review (DVR23-0017), Design Review (DR23-0006) and Landscape Review (LR23-0002), subject to the conditions of approval as Exhibit A of the Resolution Adopting the Project.
Contact: Cesar Orozco, Planning Manager - Current Development (707) 648- 5436
[email protected]
Planning & Development Services Director Pollot and Planning Manager Oroczo provided context for tonight’s public hearing, showed an illustration of the project setting and reviewed existing conditions, reviewed the proposed project and requested entitlements, provided an overview of CEQA and entitlement findings, outlined the public noticing for the project, shared the Design Review Board and Planning Commission actions, and concluded the presentation by outlining the recommendations.
Mayor Sorce declared the public hearing open.
Adam Smith and Alicia Guerra (representing the Applicant) provided an overview of the project.
Speakers: Christine G., Linda Zupan-McKenna, Rosanna Souza, David Tipp, Debra Souza, Carol McKenzie, Jamiah Adams, and Daniel Boone.
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March 24, 2026
Page | 6
Mayor Sorce closed the public hearing.
Staff, Mr. Smith and Ms. Guerra responded to questions from Councilmembers. Councilmembers provided comment.
Action: moved by Vice Mayor Matulac and carried by roll call vote to (1) adopt Resolution No. 26-030 N.C., (2) introduce an ordinance of the City Council of the City of Vallejo approving an amendment to the Zoning Map to change the Zoning District of Assessor’s Parcel Numbers (APNs) 0079-171-170 and 0079- 120-100 from Residential Low Density and Residential Medium Density, respectively, to Planned Development, as depicted in Attachment 3 for the development of 51 single-family residences (known as “Vista Cove Subdivision”) on a 20.13-acre site at the northeast corner of Shady Lane and Wildflower Avenue; and (3) adopt Resolution No. 26-032 N.C. (Ayes: Sorce, Bregenzer, Gordon, Lediju, Matulac and Palmares; Noes: Matias).
B. ADOPT A RESOLUTION ACCEPTING THE GENERAL PLAN AND
HOUSING ELEMENT ANNUAL PROGRESS REPORT FOR CALENDAR
YEAR 2025 AND DIRECTING STAFF TO SUBMIT THE SAME TO THE
GOVERNOR'S OFFICE OF LAND USE AND CLIMATE INNOVATION AND
THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT
Recommendation: Adopt a Resolution accepting the General Plan and Housing Element Annual Progress Report for calendar year 2025 and directing staff to submit the same to the Governor’s Office of Land Use and Climate Innovation and the California Department of Housing and Community Development.
Contact: Kristin Pollot, AICP, Planning & Development Services Director, (707) 648-4326
[email protected]
Action: item was continued to the March 31 special Council meeting.
C. ADOPT A RESOLUTION APPROVING THE BLUE ROCK SPRINGS, LLC
PRELIMINARY GOLF COURSE CONCEPT PLAN FOR SUBMITTAL TO
THE CITY OF VALLEJO PLANNING AND DEVELOPMENT SERVICES
DEPARTMENT
Recommendation: Adopt a Resolution of the City Council approving the Blue Rock Springs Golf Course Concept Plan submittal to the City of Vallejo Planning and Development Services Department.
Contact: Gillian Haen, Assistant City Manager (707) 648-4163 [email protected]
Assistant City Manager Haen reviewed the site location, provided background information, outlined public outreach conducted, reviewed the elements of the Concept Plan, cost and funding and outlined the recommendation and next steps.
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March 24, 2026
Page | 7
Jeb Elmore (The Lewis Company) reviewed elements of the Concept Plan.
Speakers: Dennis Yen.
Staff and Mr. Elmore responded to questions from Councilmembers.
Councilmembers provided comment.
Action: moved by Vice Mayor Matulac and carried unanimously by roll call vote to adopt Resolution No. 26-032 N.C.
D. RECEIVE UPDATE ON THE CITY OF VALLEJO’S UNHOUSED STRATEGIC
PLAN AND PROVIDE DIRECTION ON NEXT STEPS, RECIEVE AN
UPDATE ON THE WHITE SLOUGH SITUATION, AND APPROVE
ALLOCATING UP TO $1,000 TOTAL FOR A LIVED EXPERIENCE STIPEND
PROGRAM
Recommendation: Receive an update on the City of Vallejo’s Unhoused Strategic Plan, receive an update on the White Slough situation, and approve allocating up to $1,000 total for a lived experience stipend program.
Contact: Natalie Peterson, Assistant to the City Manager [email protected]
Assistant to the City Manager Peterson provided an update on the Unhoused Strategic Plan, reviewed Lived Experience Stipends and staff’s recommendation and provided an update on White Slough.
Action: item was continued to the March 31 special Council meeting.
10. INFORMATION CALENDAR – None.
Items 11, 12, 14 and 15 were not considered due to the lateness of the hour.
11. CITY MANAGER’S REPORT
12. CITY ATTORNEY’S REPORT
13. COMMUNITY FORUM
Speakers: None.
14. REQUEST & ACTIONS FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS
15. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
16. ADJOURNMENT
The meeting adjourned at 12:38 a.m.
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March 24, 2026
Page | 8
_______________________________
ANDREA SORCE, MAYOR
ATTEST:
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CITY COUNCIL OF THE CITY OF VALLEJO
ORDINANCE NO.________
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE ZONING MAP (PD24-0001) TO CHANGE THE ZONING DISTRICT FOR THE
PROPERTY LOCATED AT THE NORTHEAST CORNER OF SHADY LANE AND WILDFLOWER AVENUE (APNS: 0079-171-170 & 0079-120-100) FROM RESIDENTIAL
LOW DENSITY (RLD) AND RESIDENTIAL MEDIUM DENSITY (RMD) TO
PLANNED DEVELOPMENT (PD)
* * * * * * * * * * * * * * * * * * * * * * * * *
WHEREAS, the City of Vallejo (“City”) received an application proposing a Planned Development to amend the Zoning Map from Residential Low Density (RLD) and Residential Medium Density (RMD) to Planned Development for the 20.13-acre property located at the northeast corner of Shady Lane and Wildflower Avenue (APNs: 0079-171-170 and 0079-120-100) (the “Project Site” or “Subject Property”); and
WHEREAS, in addition to the application for a Planned Development, the applicant has also submitted applications for a Tentative Map, Development Review, Design Review and Landscape Review for the development of a 51 single-family residences subdivision, known as Vista Cove Subdivision (collectively, the “Project”); and
WHEREAS, the City of Vallejo, as lead agency under the California Environmental Quality Act (CEQA), initiated environmental review for the Project, including issuance of a Notice of Preparation, public notice, and a public scoping meeting based on the potential for significant environmental effects; and
WHEREAS, upon completion of the Initial Study, the City determined that there is no substantial evidence that the Project would result in significant environmental impacts, as any potential impacts could be mitigated to a less-than-significant level, and therefore determined that preparation of a Subsequent Mitigated Negative Declaration (SMND) was appropriate in lieu of an Environmental Impact Report; and
WHEREAS, the City prepared and circulated the SMND and associated Mitigation Monitoring and Reporting Program (MMRP) for public review and comment in compliance with CEQA, identifying potential impacts and mitigation measures to reduce those impacts to less-than- significant levels; and
WHEREAS, by separate resolution adopted prior hereto, the City Council made findings and adopted the SMND and MMRP, and did consider the adoption of the SMND and MMRP, prior to acting on the Project and the required Project Entitlements; and
WHEREAS, on July 10, 2025, after giving all public notices required by State law and the City of Vallejo Municipal Code, the Design Review Board conducted a duly noticed public hearing and voted 3-0, with one absence, to adopt Resolution No. DRB25-02 recommending approval of Design Review (DR23-0006) and Landscape Review (LR23-0002) to the Planning Commission; and
WHEREAS, on January 21, 2026, after giving all public notices required by State law and the City of Vallejo Municipal Code, the Planning Commission conducted a duly noticed public hearing on the Project and voted 4-2, with one absence, to adopt Resolution No. PC26-01 recommending the City Council adopt the SMND and MMRP and voted 4-2, with one absence, to adopt Resolution No. 26-02 recommending City Council approve the Tentative Map (TM23- 0001), Planned Development (PD24-0001), Development Review (DVR23-0018), Design Review (DR23-0006) and Landscape Review (LR23-0002); and
WHEREAS, on March 2, 2026, pursuant to Vallejo Municipal Code Section16.602.08, notice of this hearing was published in the Times Herald and mailed to all active neighborhood groups and property owners within 500 feet of the Subject Property, the property owners, the Vallejo City Unified School District and any other local agency expected to provide water, wastewater treatment, streets, roads, schools, or other essential facilities or services to the Project, and electronically mailed to the members of the Planning Commission, to the applicant and interested parties; and
WHEREAS, the Record of Proceedings ("Record") upon which the City Council bases its decision on the Project includes but is not limited to: (1) the environmental document prepared for the Project and the appendices and technical reports cited in and/or relied upon in preparing same; (2) the staff reports, City files and records and other documents, prepared for and/or submitted to the City relating to the environmental document and the Project; (3) the evidence, facts, findings and other determinations set forth in this ordinance; (4) the City of Vallejo General Plan and its related EIR (“GP EIR”); (5) the Vallejo Zoning Ordinance and its Initial Study and Mitigated Negative Declaration; (6) the Vallejo 2023-2031 Housing Element, and the Addendum to the GP EIR; (7) the Vallejo Municipal Code and its related environmental documents; (8) all designs, plans, studies, data and correspondence submitted to the City in connection with the Project; (9) all documentary and oral evidence received at public meetings, hearings, or submitted to the City during the comment period relating to the Project; and (10) all other matters of common knowledge to the City Council including, but not limited to, City state, and federal laws, policies, rules, regulations, reports, records, and projections related to development within the City of Vallejo and its surrounding areas.
The location and custodian of the records is the City Clerk’s Office of the City of Vallejo, 555 Santa Clara Street, Vallejo, California 94590.
WHEREAS, on March 24, 2026, the City Council, after giving all public notices required by State law and the City of Vallejo Municipal Code, conducted a duly noticed public hearing to consider and review public testimony on the Project.
NOW THEREFORE THE CITY COUNCIL DOES ORDAIN AS FOLLOWS:
Section 1. The foregoing recitals are true and correct, and the same are incorporated herein by reference.
Section 2. Planned Development Findings
The City Council hereby makes the following findings as required by Section 16.610.03 of the Vallejo Municipal Code (VMC) with respect to the Planned Development as detailed in Exhibit A attached hereto and incorporated by reference:
1. The proposed development is consistent with the general plan, including the density and intensity limitations that apply;
Facts in Support: The proposed Planned Development has been reviewed for consistency with the Vallejo General Plan 2040 (“General Plan”) and found to be consistent with applicable goals and policies of the General Plan, as documented in Exhibit B, attached hereto, and incorporated herein by reference. Exhibit B lists each applicable policy of the General Plan followed by facts supporting the Project’s consistency therewith.
The proposed Planned Development is consistent with the two General Plan land use designations applicable to the Project site: Primarily Single-Family (P-SF) and Mix of Housing Types/Medium Density (R-MH), which both allow residential neighborhoods comprised of single-family homes. The P-SF has a maximum permitted residential density of 9 units per acre. The R-MH has a maximum permitted residential density of 25 dwelling units per acre. The proposed Planned Development proposes 51 detached single-family residential units, which equates to a density of 2.5-units per acre for the entire site or 4.9 units an acre on the 10.39 acres being developed, which is consistent with the maximum permitted densities of the P-SF and R-MH designations.
2. The subject site is physically suitable for the type and intensity of the land use being proposed;
Facts in Support: The 20.13-acre project site contains steep topography at its southern end, which has been avoided in the Project design. Approximately 10.39 acres of the site are suitable for the 51-unit subdivision, allowing for new private streets, landscaping, adequate on-site circulation, emergency access, and all necessary utilities. Development is concentrated on the unconstrained portion of the site, while the remaining 9.74 acres of steep and environmentally sensitive terrain will be deed-restricted to prevent future development, preserving open space and minimizing site impacts.
3. Adequate transportation facilities and public services exist or will be provided in accord with the conditions of development plan approval, to serve the proposed development; and the approval of the proposed development will not result in a reduction of traffic levels of service or public services so as to be a detriment to public health, safety, or welfare;
Facts in Support: The Project will provide a new private road at the intersection of Shady Lane and Wildflower Avenue. The subdivision will have one main private street with five private alleys to access the 51-units. The new private street will have a 40-foot right-of-way, with sidewalk, curb, and gutter and with approximately 24 on-street parking spaces and one mailbox bay parking space. The private street will have two lanes, one for incoming traffic and one for outgoing traffic. The private alleys will have a 21-foot right-of-way with curb and gutters at each end.
The Project was referred to the City of Vallejo Public Works Department, Water Department, Fire Prevention Division, Building Division and Vallejo Flood and Wastewater. These government entities are responsible for ensuring the provision of adequate infrastructure for water, sewer, emergency medical/fire, and stormwater control. Each agency provided draft conditions of approval intended to ensure the Project provides adequate infrastructure and improvements related to utilities and emergency access. These conditions of approval are to be adopted with the development plan for the Project and implemented at the time construction detail drawings are submitted for grading, site improvement, and building permits.
The Project site will require the installation of new utilities, including water, sanitary sewer, storm drainage, electricity, gas, and telecommunications infrastructure. The infrastructure to be provided would be a combination of public and private systems. A private new 8-inch water main line would connect to an existing 8-inch water main in Shady Lane at two locations, for a looped system. The Vallejo Flood and Wastewater District (VFWD) maintains existing sanitary sewer lines within the vicinity of the Project site. A new 8-inch sewer lateral would connect to the existing 8-inch public sanitary sewer main line located in Shady Lane at the northwestern corner of the Project site. The sanitary sewer would be designed and installed to VFWD standards. The Project would also include the replacement of the existing sewer lift station that currently serves the 141 single-family home development to the west of the proposed Project site with an upgraded system to serve both communities. The lift station would be owned and maintained by the VFWD. The storm drain system would be designed and installed to VFWD standards and be privately owned and maintained by the HOA. The proposed storm drain system would convey runoff to two basins that would be installed in the northwest corner of the site and the middle east border of the site. These basins would provide both water quality and hydro-modification meeting current City standards before discharging to one of the open space parcels.
Also, with the addition of the proposed project traffic volumes, existing surrounding roadways will continue to operate well below their capacity with the added project traffic volume.
4. The proposed development will not have a substantial adverse effect on surrounding land uses and will be compatible with the existing and planned land use character of the surrounding area;
Facts in Support: The proposed single family dwelling units have been designed to be in scale with the existing development to the west of the Project site in terms of unit size, roof pitch, and massing. The development will create approximately 13.25-acres of open space, including
approximately 2.5-acres of open space adjacent to the existing development to create a buffer between the two subdivisions. Therefore, the development, as proposed, will not have a substantial adverse effect on the existing, nor planned surrounding land use character of the surrounding area.
5. The development generally complies with applicable adopted design guidelines; and
Facts in Support: The Planned Development includes specific design standards for materials, colors, and development standards (e.g. setbacks, lot coverage, etc.) within the subdivision.
The homes have been designed in the “Modern Farmhouse” architectural style. The homes will incorporate different finished materials such as stucco, stone or brick veneer, cementitious lap siding or panels, cementitious board and batten siding, and naturally decay resistant wood.
The architectural detailing (shutters, eave brackets, corbels, exposed rafters/rafter tails, and/or beams) have been proposed to provide visual interest and richness to the elevations, thereby resulting in a development that will be consistent with the design standards included in the Planned Development Plan, as Exhibit C to this Ordinance.
6. The proposed development is demonstratively superior to the development that could occur under the standards applicable to the underlying base district, and will achieve superior community design, environmental preservation and/or substantial public benefit. In making this determination, the following factors shall be considered:
a. Appropriateness of the use(s) at the proposed location. b. The mix of uses, housing types, and housing price levels. c. Provision of units affordable to persons and families of low and moderate income or to lower income households, if applicable.
d. Provision of infrastructure improvements.
e. Provision of open space.
f. Compatibility of uses within the development area.
g. Quality of design, and adequacy of light and air to the interior spaces of the buildings.
h. Overall contribution to the enhancement of neighborhood character and the environment of Vallejo in the long term.
i. Creativity in design and use of land; and
Facts in Support: The proposed Planned Development is demonstrably superior to what could be achieved under the standards of the underlying RLD and RMD zoning districts and provides substantial community design, environmental, and public benefits. The project is appropriate for its location, adjacent to existing detached single-family residences to the west, and is designed to create a cohesive transition between neighborhoods while maintaining neighborhood character. The development includes single-family housing types designed with high-quality architecture, adequate light and air, and complementary scale to surrounding homes. All units will incorporate modern sustainability features, including solar panels, while infrastructure improvements, including underground electrical and internet service, privately maintained streets, water and storm drainage systems, bio-swales, and replacement and relocation of an existing sewer lift station, ensuring long-term reliability and public benefit.
Approximately 13.25 acres of open space will be preserved, protecting environmental
resources and enhancing the aesthetic quality of the site. The project’s layout and design promote compatibility with surrounding uses, thoughtfully balance land and open space, and contribute to the long-term enhancement of neighborhood character and the environment of Vallejo. Through these measures, the development demonstrates creativity in design and use of land while achieving substantial public benefits beyond what could occur under standard zoning.
7. The proposed PD rezoning and planned development plan has been reviewed in compliance with the California Environmental Quality Act, if applicable, and the requirements of this chapter.
Facts in Support: An Initial Study/Subsequent Mitigated Negative Declaration and a Mitigation and Monitoring Report have been prepared for the Project in compliance with CEQA.
NOW, THEREFORE THE COUNCIL OF THE CITY OF VALLEJO DOES ORDAIN AS FOLLOWS:
Section 4. Zoning Map Amendment
The City of Vallejo’s official zoning map and district boundaries referenced in Vallejo Municipal Code Section 16.102.02 (Official Zoning Map and District Boundaries) are hereby amended as set forth in Exhibit C.
Section 5. Severability
If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact one or more provisions may be declared invalid.
Section 6. Indemnity and Time Limitations
a. The Applicant, property owner, and any successor in interest, whether in whole or in part, shall defend, indemnify, and hold harmless the City and its agents, officers, attorneys, and employees from any claim, action, or proceeding brought against the City or its agents, officers, attorneys, or employees to attack, set aside, void, or annul the City Council’s decision at issue herein. This indemnification shall include damages or fees awarded against the City, if any, costs of suit, attorneys’ fees, and other costs and expenses incurred in connection with such action whether incurred by the Applicant, property owner, and/or any successor in interest, the City, and/or parties initiating or bringing such action.
b. The Applicant, property owner, and any successor in interest, whether in whole or in part, shall defend, indemnify, and hold harmless the City and its agents, officers, attorneys, and employees for all costs incurred in additional investigation of or study of, or for supplementing, preparing, redrafting, revising, or amending any document, if made necessary by said legal action and the Applicant, property owner, and/or successor in interest desires to pursue securing such approvals, after initiation of such litigation, which are conditioned on the approval of such documents in a form and under conditions approved by the City Attorney.
c. In the event that a claim, action, or proceeding described in paragraphs a. or b. above is brought, the City shall promptly notify the Applicant, property owner, and/or successor in interest of the existence of the claim, action, or proceeding, and the City will cooperate fully in the defense of such claim, action, or proceeding. Nothing herein shall prohibit the City from participating in the defense of any claim, action, or proceeding; the City shall retain the right to: (1) approve the counsel to so defend the City; (ii) approve all significant decisions concerning the manner in which the defense is conducted; and (iii) approve any and all settlements, which approval shall not be unreasonably withheld. The City shall also have the right not to participate in said defense, except that the City agrees to cooperate with the Applicant, property owner, and/or successor in interest in the defense of said claim, action, or proceeding. If the City chooses to have counsel of its own to defend any claim, action, or proceeding where the developer has already retained counsel to defense the City in such matters, the fees and expenses of the counsel selected by the City shall be paid by the City. Notwithstanding the immediately preceding sentence, if the City Attorney’s Office participates in the defense, all City Attorney fees and expenses shall be paid by the Applicant, property owner, and/or successor in interest. d. The Applicant, property owner, and/or any successor(s) in interest, whether in whole or in part, to either of them, indemnifies the City for the City’s costs, fees, and damages which the City incurs in enforcing the above indemnification provisions. e. Unless a shorter limitation period applies, the time within which judicial review of this decision must be sought is governed by California Code of Civil Procedure, Section 1094.6.
f. The conditions of approval applicable to the Project include certain fees, dedication requirements, reservation requirements, and other exactions. Pursuant to Government Code Section 66020(d)(1), the conditions constitute written notice of a statement of the amount of such fees and a description of dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest these fees, dedications, reservations, and other exactions pursuant to Government Code Section 66020(a) has begun. If you fail to file a protest within this 90- day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.
Section 7. Publication and Effective Date
This ordinance shall be published in accordance with applicable provisions of law, by either:
publishing the entire ordinance once in a newspaper of general circulation, published in the City of Vallejo, within fifteen (15) days after its passage and adoption, or
publishing the title or appropriate summary in a newspaper of general circulation, published in the City of Vallejo, at least five (5) days prior to adoption, and a second time within fifteen (15) days after its passage and adoption with the names of those City Councilmembers voting for and against the ordinance.
This Ordinance shall take effect and be in full force and effect from and after thirty (30) days after its final passage.
* * * * * *
I HEREBY CERTIFY that the foregoing ordinance was first read at a regular meeting of the Vallejo City Council on the 24th day of March 2026 and was passed and adopted at a regular meeting of the Vallejo City Council on the _____ day of __________, _____ by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
ANDREA SORCE, Mayor
ATTEST:
___________________________________
DAWN G. ABRAHAMSON,
SECRETARY
Exhibits
A. Planned Development – Vista Cove
B. General Plan Consistency
C. Zoning Map Amendment
P a g e 1 | 34
EXHIBIT A - VISTA COVE PLANNED DEVELOPMENT (1)
VISTA COVE
PLANNED DEVELOPMENT
VALLEJO, CALIFORNIA
November 2025
ADOPTED BY THE VALLEJO CITY COUNCIL ON: ____________________________
P a g e 2 | 34
EXHIBIT A - VISTA COVE PLANNED DEVELOPMENT (1)
Table of Contents
SECTION 1: INTRODUCTION ...................................................................................................5
1.1 PLANNED DEVELOPMENT (PD) ..............................................................................5
1.2 PROJECT CONCEPT ................................................................................................6
1.3 PROJECT LOCATION ...............................................................................................6
1.3.1 Regional Context .............................................................................................6
1.3.2 Site Location ....................................................................................................7
1.4 EXISTING CONDITIONS AND TOPOGRAPHY .........................................................8
1.5 SURROUNDING LAND USES ...................................................................................8
1.6 PARCELS IN SITE PLAN ..........................................................................................9
1.7 PROJECT DESCRIPTION .......................................................................................10
1.7.1 Residential .....................................................................................................10
1.7.2 Open Space ....................................................................................................11
1.8 LAND OWNERSHIP DESCRIPTION ........................................................................12 SECTION 2: ROADWAY DEVELOPMENT STANDARDS .......................................................13
2.1 ROAD STANDARDS ...............................................................................................13
2.2 RESIDENTIAL STREET STANDARDS ....................................................................13
2.2.1 Residential Streets ........................................................................................13
2.2.2 Private Alleys .................................................................................................14 SECTION 3: PROJECT UTILITIES ..........................................................................................14
3.1 RESIDENTIAL .........................................................................................................14
P a g e 3 | 34
EXHIBIT A - VISTA COVE PLANNED DEVELOPMENT (1)
3.1.1 Residential Sanitary Sewer ...........................................................................15
3.1.2 Residential Storm Drain System ...................................................................17
3.1.3 Residential Water System .............................................................................17 SECTION 4: RESIDENTIAL DEVELOPMENT STANDARDS ..................................................17
4.1 RESIDENTIAL STANDARDS ..................................................................................17
4.1.1 Primary Uses Permitted ................................................................................17
4.1.2 Purpose and Intent ........................................................................................17
4.1.3 Site Development Standards .........................................................................18
4.1.4 Grading Standards ........................................................................................20
4.1.5 Homeowners Association .............................................................................21
4.1.6 Conditions, Covenants, and Restrictions (CC&Rs) .....................................21 SECTION 5: LANDSCAPE DEVELOPMENT STANDARDS ....................................................21
5.1 GENERAL GUIDELINES .........................................................................................21
5.2 PLANT SELECTION ................................................................................................22
5.2.1 Residential Plant Palette ...............................................................................22
5.2.2 Open Space Plant Palette ..............................................................................23
5.3 EXTERIOR WALLS AND FENCES ..........................................................................25
5.3.1 Residential Fence Plan ..................................................................................25
5.4 WALKWAYS AND PATHS ......................................................................................27
5.5 PASSIVE PARK .......................................................................................................27
5.6 FRONT YARD TYPICAL LANDSCAPE ...................................................................28 SECTION 6: ARCHITECTURE DEVELOPMENT STANDARDS ..............................................29
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6.1 GENERAL GUIDELINES .........................................................................................29
6.1.1 Architectural Styles .......................................................................................29
6.2 SINGLE FAMILY HOMES ........................................................................................29
6.2.1 Development Guidelines and Standards ......................................................29
6.2.2 SINGLE FAMILY HOME TYPICAL ELEVATION EXAMPLE ...........................32 SECTION 7: HILLSIDE DEVELOPMENT STANDARDS .........................................................33 SECTION 8: OPEN SPACE .....................................................................................................34
8.1 EROSION CONTROL ..............................................................................................34
8.2 FIRE MANAGEMENT ..............................................................................................34
8.3 WILDLIFE MANAGEMENT ......................................................................................34
8.4 PRESERVATION .....................................................................................................34 SECTION 9: CONCLUSION ....................................................................................................34
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SECTION 1: INTRODUCTION
1.1 PLANNED DEVELOPMENT (PD)
Vista Cove is a single-family residential project. The project is currently zoned as Residential Low Density (RLD) and Residential Medium Density (RMD) on the City of Vallejo’s zoning map and will be rezoned to Planned Development (PD). The General Plan 2040 land use designation map identifies the subject properties as “primarily single- family and Mix of Housing Types/Medium Density”. The proposed project is compatible with the General Plan and the surrounding land uses as described in Section 1.5.
Development standards have been established to provide a high quality of design and continuity throughout the Vista Cove project. Design requirements such as street widths, building setbacks, architectural guidelines and landscape materials are included in the standards.
The development standards are broken down into multiple sections addressing roadway standards, proposed utilities, residential standards, community-wide landscape standards, community-wide architecture standards, and Open Space requirements with the final section concluding the Planned Development. All development within the Vista Cove Planned Development Plan is intended to conform to the development standards which are presented in this document.
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1.2 PROJECT CONCEPT
Vista Cove is a single-family residential community that includes areas of preserved Open Space. This community is walkable and connected by private streets. The project is thematically accented to create a Modern Farmhouse character that draws on the proximity to California’s wine country and the area’s natural topography. The landscape design for Vista Cove emphasizes drought tolerance and native landscaping and provides abundant trees for beauty, definition of spaces, and habitat enhancement. A Common Open Space shall be located central to the neighborhood providing an overlook into the preserved open space as well as passive reaction opportunities.
1.3 PROJECT LOCATION
1.3.1 Regional Context
Vista Cove is in the City of Vallejo. Vallejo provides access to multiple freeways and transit systems and has a popular and widely used ferry system that connects directly to the City of San Francisco and other parts of the Greater Bay Area. The region continues to experience continued growth, creating strong demand for more housing in Vallejo.
See Figure below.
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1.3.2 Site Location
Vista Cove is a 20.13-acre vacant project site located in the northeast intersection of Shady Lane and Wildflower Avenue. It occupies two assessor parcel numbers (APN:
0079-171-170 and 0079-120-100). The site lies west of Benicia State Park and directly east of an existing subdivision. The site is partially visible from Interstate 780 to the north. See Figure below.
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1.4 EXISTING CONDITIONS AND TOPOGRAPHY
The subject property comprises 20.13 acres of undeveloped land designated by the City of Vallejo for Residential land uses. A low-lying area with a jurisdictional wetland can be found in the middle part of the site. The wetland width varies and is created from regional flows from the neighboring developed residential properties. There are 83 existing trees surveyed on the site. Of these trees a total of 69 require removal. Of the 69 trees, 47 are significant trees protected under local ordinance. Significant trees shall be replaced at a ratio of 3 new trees for every tree removed, minimum size of replacement tree shall be 15 gallons.
The project is currently zoned as Residential Low Density and Residential Medium Density and will be rezoned to Planned Development (PD). The General Plan 2040 designates the Property as “Primarily Single-Family” and “Mix of Housing Types/Medium Density”. The proposed project is compatible with the surrounding land uses as described in Section 1.5.
1.5 SURROUNDING LAND USES
The project site is in a suburban environment and is bordered by existing development.
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The project site is primarily surrounded by residential areas, open spaces, and transportation corridors, including Interstate 780 and nearby roadways. Interstate 780 runs directly to the north of the site. To the east lies Benicia State Park, where an undeveloped parcel is situated to the south. West of the site is the established Glen Cove #2 subdivision, consisting of 141 single-family homes. Specifically, the site is located east of the existing Shady Lane and Wildflower Avenue residential community.
1.6 PARCELS IN SITE PLAN
Vista Cove would be subdivided into 57 parcels: 51 residential single-family; lots and four common area parcels: Parcels A (8.36 acres), B (1.38 acres), Parcels C (0.17 acres) and D (3.38 acres) that are HOA-maintained common open space parcels. The enhanced sewer pump station would be located on Parcel E (0.07 acres) and Parcel F (1.65 acres) is a parcel for the private roadways.
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1.7 PROJECT DESCRIPTION
Under existing conditions, the Property boundary comprises 20.13-acres of undeveloped land designated by the City of Vallejo for Residential land uses. The developed project site (Lots 1-51, Parcels C, D, E, and F) included as part of this application is approximately 10.39-acres with the remainder open space of Parcel A and B being 9.73- acres. The discretionary approval associated with the Project includes a Tentative Map, Planned Development, Development Review, Design Review and Landscape Review.
Approval of the Tentative Map, Planned Development, Development Review, Design Review and Landscape Review would allow for development of 51 single-family residential dwelling units.
The Project site encompasses Assessor’s Parcel Numbers (APNs) 0079-171-170 and 0079-120-100 located in the City of Vallejo, CA. The General Plan designates the approximately 1-acre western parcel, (APN 0079-171-170) Primarily Single Family. The parcel is zone Residential Low Density. The General Plan designates the second parcel (0079-120-100) Mix of Housing Types/Medium Density. The parcel is zoned Residential Medium Density. The Project site is currently undeveloped with elevations ranging between approximately 70-190 feet above mean sea level (amsl).
The Project application consists of a Planned Development Review for the purposes of implementing the project in accordance with the Tentative Tract Map for a 10.39-acre property. The Project would provide for development of 51 single-family residential homes at a density of 4.9 dwelling (51 units /10.39ac) units per acre (du/ac). The proposed 51 dwelling units are comprised of four floor plans with three elevations each.
For parking, 102 covered garage spaces (2/unit), 102 driveway stalls (2/unit), 24 on- street stalls and 1 mailbox stall are provided. Grading proposed by the project would disturb 10.39-acres. Access to the Project would be provided by one (1) full access driveway through an established residential community to the west.
1.7.1 Residential
The residential component will be located within the entirety of the project site on the future developed 10.395 acres. The project proposes 51 single-family detached units with four floor plans. These homes will also come in three different elevation styles with subtle variations among the designs. A conceptual design of a Single-Family home is shown in Section 6.2.2: Single Family Home Typical Example. The average density for the residential uses will be 4.9 units per gross acre.
The alleys would be accessed from north-south-trending 40-foot-wide right-of-way interior private streets. Between the interior residences, landscaped paseos would provide access to the front of the homes. The 51 residential units will be traditional single-family detached units on lots with a 35-foot minimum width and an 80-foot minimum depth. The traditional residential units would feature a front driveway and front entry way facing the streets and be generally oriented to the interior of the residential
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area. The residential component of the project will be accessed from a drive aisle off the intersection of Shady Lane and Wildflower Ave as shown on the Tentative Map Cover Sheet, Page C4.0.
1.7.2 Open Space
The central portion of the proposed residential project site will be preserved as open space and would consist of 1.38 acres. Future development would be precluded from this area. This area drains the existing off-site residential development (east of the proposed project site) into low lying areas that will continue to be directed east and off the property. This area will be subject to protective restrictions that would not allow public or private use. The open space would only be accessible via private gates to facilitate maintenance activities. The proposed project anticipates that the open space would be owned, managed, and maintained by a homeowner’s association (HOA) created in connection with the residential component.
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1.8 LAND OWNERSHIP DESCRIPTION
Vista Cove is a 20.13 (10.39-acres developed) acre proposed residential project. The
10.39 developed acres representing residential portions will be privately owned by one or more parties, except for the public sewer main line and lift station. The remainder acreage will remain as undeveloped and undisturbed open space. The Residential portion is 10.39 acres and includes 51 residential lots, private streets and alleys, passive park, and water quality basins. Within the residential areas, the individual lots, passive park, and water quality basin will be privately owned. The streets and aleys that serve the residential lots shall be dedicated to the HOA for private ownership and maintenance. The Open Space will be privately owned and will ultimately be transferred to a future private homeowner’s association.
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SECTION 2: ROADWAY DEVELOPMENT STANDARDS
2.1 ROAD STANDARDS
Roadway cross sections have been created for the Vista Cove development project. The following standards describe each roadway and their typical mid-block cross section.
2.2 RESIDENTIAL STREET STANDARDS
2.2.1 Private Residential Streets
Residential streets will provide access to houses fronting onto it. City of Vallejo Standards have been applied to the streets planned for the Vista Cove residential development. These streets are internal to the project and connect to the local streets of Shady Lane and Wildflower Ave.
Street Standards:
a. 40-foot Right-of-Way
b. 28-foot curb-to curb
c. Parking on one side
d. Lighting to meet City of Vallejo Public Improvements Standards Landscaping:
a. 4.5-foot attached walk
b. Street trees to be planted in private yards
Residential Streets – SECTIONS
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2.2.2 Private Alleys
Alleys provided include shared vehicular access to houses with garages fronting them.
These are private and the lot lines will go to the back of the curb. These alleys are small in scale and connect to the private residential streets. Private alleys will be owned and maintained by the HOA.
Private Alley Standards
a. 33-foot PUE/PE (Public Utility Easement, Planting easement) b. 10-foot travel way in each direction
c. No parking on the Alleys
d. Garage lighting to meet safety standards
Landscaping:
a. Street trees to be planted in private yards
Private Alley - SECTION
SECTION 3: PROJECT UTILITIES
3.1 RESIDENTIAL
This Section provides information on the proposed utilities needed for the residential development of the Vista Cove Planned Development. The project will be designed, developed, and constructed with all utility infrastructure (water, electric, gas, sanitary sewer, storm water, cable/internet) required for the operation of the proposed residential project improvements. The proposed project will connect to existing utility infrastructure located in the right-of-way (i.e. Shady Lane and Wildflower Ave). An overview of the
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project utilities is below, detailed graphics will follow in the section. The infrastructure to be provided will be a combination of public and private systems. Infrastructure located within the private streets will be owned and maintained by the HOA, except for the sewer sanitary and sewer sanitary force main that will be dedicated and maintained by Vallejo Flood and Wastewater District (VFWD). Infrastructure located within the private alleys/paseos will be owned and maintained by the future Homeowners Association to be established. The water will connect to the existing water line in Shady Lane at two locations for a private looped system. The sanitary sewer will tie into the existing sewer line in Shady Lane. The proposed storm drain system will convey runoff to two basins.
These basins will be installed in the northwest corner of the site and the middle east border of the site. These basins will provide both water quality and hydro-modification meeting current City standards before discharging to Parcel D.
3.1.1 Residential Sanitary Sewer
The Sanitary Sewer shall be designed and installed to VFWD standards. The system will be of publicly owned by VFWD, connecting to the existing sanitary sewer system located in Shady Lane.
a. Lift Station
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The Vista Cove project will replace the existing sewer lift station that currently serves the 141 single family home development to the west of the proposed project site with an upgraded system to serve both communities. The lift station will be owned and maintained by the VFWD. See Figures below.
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3.1.2 Residential Storm Drain System
The Storm Drain System shall be designed and installed to VFWD standards and be privately owned and maintained by the HOA. The proposed storm drain system will convey runoff to two basins that will be installed in the northwest corner of the site and the middle east border of the site. These basins will provide both water quality and hydro-modification meeting current City standards before discharging to Open Space Parcel D.
3.1.3 Residential Water System
The Water System shall be designed and installed to City of Vallejo Water Department standards. The public system will tie into the existing water line in Shady Lane at two locations creating a private looped system that will be privately owned and maintained by the HOA.
SECTION 4: RESIDENTIAL DEVELOPMENT STANDARDS
This section provides development standards for the residential development of the Vista Cove Planned Development. These standards apply to the residential portion of the Planned Development which makes up approximately 10.39-acres of the Plan.
4.1 RESIDENTIAL STANDARDS
4.1.1 Primary Uses Permitted
Two-story single family detached residences.
4.1.2 Purpose and Intent
This zone allows for the development of homes within a single zone. 10.39-acres are going to be used for residential development.
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4.1.3 Site Development Standards
a. Individual Lots
Each dwelling shall be located on an individual lot
b. Lot Area
Single Family lots shall be a minimum of 2,800 square feet c. Maximum Lot Coverage
For single family lots no more than 85% of any lot shall be occupied by a residence or an accessory structure.
d. Lot Width
Single family lots shall be a minimum of 35 feet in width at the living setback e. Lot Depth
Single family lots shall be a minimum of 80 feet in depth f. Building Setbacks:
Each Single-Family dwelling shall have the following minimum setbacks to the property line:
• Front: 7’ (non-alley loaded)
• Front: 0’ from garage door (alley loaded)
Covered porches, balconies and stairways of non-alley loaded product may extend into required front yard setback not more than three feet. • Rear: 10’ minimum
• Sideyards: 5’
• Corner Lots – street side: 5’
Allowable encroachments include but are not limited to architectural features such as cornices, canopies, greenhouse or windows, and chimneys may extend into required yards not more than two feet.
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g. Maximum Height
The maximum height shall be 35 feet. No house shall be over two stories. h. Garages
All garages will hold 2 cars.
i. Required Parking
Two parking spaces in a garage are required for every dwelling unit. Additional parking spaces shall be located on the private streets. On-street parking space minimum of 8 feet by 20 feet.
j. Fencing
Rear and Side property Lines shall have 6’ tall solid wood fence. Lots with views into the open space shall have a 6’ tall view fence in the rear and a 6’ tall solid wood fence on the side. See Section 5.3 for more detail. k. Lighting
Lighting shall be of similar design throughout the development meeting City of Vallejo standards.
l. Accessory Structures
Accessory structures shall be allowed in the Single-Family portion and shall follow the Vallejo Municipal Code as defined in Chapter 16.202. • Shall not encroach any setback
• Shall be under 14’ in height
4.1.4 Grading Standards
The objective of the preliminary grading concept is to use the existing terrain to define the development footprint while conforming to the existing surrounding land uses. The existing topography for the site is a gentle rolling downhill slope traveling west to east including a west-east running drainage swale. Using the City of Vallejo’s Hillside Grading Standards as a guide, the grading will be done in such a way as to create buildable lots and pads while providing for efficient and safe roadway network. The developed area will be graded to create pads and streets that will sit below the surrounding residential uses similar to the existing site conditions. Improvement of the grading concepts as proposed in the Master Plan would require approximately 60,000 cubic yards of material to be moved.
Where topography must be changed; various contour grading techniques will be employed to allow the affected area to blend in with the natural slope. Cut and fill will be constructed with rounded corners to eliminate sharp angles of slopes at the contour
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intersections. Contour grading will also be utilized to create rounded, undulating slopes between street levels and building pads, and in transition areas from natural slopes to graded slopes. Slope gradients will vary, where feasible, to produce a more natural appearance.
4.1.5 Homeowners Association
There will be a Homeowner’s Association for residential development. This entity will make and enforce rules for the properties within this residential development. Lot owners will automatically become members of the HOA Association.
4.1.6 Conditions, Covenants, and Restrictions (CC&Rs)
Within the residential neighborhood controls will be placed on each lot to guide the builder and homeowners during the construction of the neighborhood and throughout any subsequent changes in the future. No development will be allowed on the common areas HOA-maintained hillside open space. The CC&Rs are part of the purchase of a lot and are legally enforced.
SECTION 5: LANDSCAPE DEVELOPMENT STANDARDS
This section provides development standards for landscape as part of the Vista Cove Planned Development.
5.1 GENERAL GUIDELINES
The landscape concept for Vista Cove focuses on a drought tolerant native or adaptive plant palette designed to create a cohesive development with an attractive transition between the production housing and adjacent open space. Material shall be arranged to screen views of Interstate 780 while also highlighting views into undisturbed preserved open space.
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5.2 PLANT SELECTION
5.2.1 Residential Plant Palette
TREES:
Acer rubrum ‘Armstrong’ Armstrong Red Maple
Ginkgo biloba ‘Autumn Gold’ Maidenhair Tree
Quercus agrifolia Coast Live Oak
Quercus lobata Valley Oak
Quercus robur ‘Fastigiata’ Skyrocket English Oak
Tilia cordata ‘Greenspire’ Greenspire Littleleaf Linden Ginkgo biloba ‘Autumn Gold’
SHRUBS AND GRASSES:
Acacia cognata `Cousin Itt’ River Wattle
Achillea spp. Yarrow
Agave X `Blue Glow` Blue Glow Agave
Anigozanthos spp. Kangaroo Paw
Arctostaphylos spp. Manzanita
Bouteloua g. 'Blonde Ambition' Blue Grama Grass
Bulbine frutescens Stalked Bulbine
Acacia cognata `Cousin Itt’ River Wattle
Achillea spp. Yarrow Anigozanthos spp.
Agave X `Blue Glow` Blue Glow Agave
Anigozanthos spp. Kangaroo Paw
Arctostaphylos spp. Manzanita
Bouteloua g. 'Blonde Ambition' Blue Grama Grass
Bulbine frutescens Stalked Bulbine
Calamagrostis X a. `Karl Foerster` Feather Reed Grass
Calandrinia spectabilis Pink Calandrinia
Callistemon viminalis 'Little John' Weeping Bottlebrush Carex divulsa European Grey Sedge
Ceanothus spp. Ceanothus
Chondropetalum spp. Cape Rush
Cistus spp. Rockrose
Dietes iridioides Fortnight Lily Ceanothus spp.
Dodonaea viscosa `Purpurea` Purple Leafed Hopseed Bush Epilobium canum California Fuchsia
Erigeron glaucus Beach Daisy
Erigeron karvinskianus Fleabane
Escallonia X `Compacta` Compact Escallonia
Festuca spp. Fescue
Gaura lindheimeri Siskiyou Pink Gaura
Grevillea spp. Grevillea
Helictotrichon sempervirens Blue Oat Grass
Hemerocallis X `Evergreen Yellow` Daylily
Hesperaloe parviflora Yucca
Kniphofia uvaria Torchlily Epilobium canum Lantana spp. Lantana
Ligustrum japonicum `Texanum` Waxleaf Privet
Limonium perezii Statice
Loropetalum chinense Fringe Flower
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SHRUBS AND GRASSES (continued):
Muhlenbergia capillaris Pink Muhly
Nandina domestica Lemon Lime Nandina
Nepeta X faassenii `Six Hills Giant` Giant Catmint
Penstemon spp. Beard Tongue
Pittosporum spp. Pittosporum
Polygala spp. Sweet Pea Shrub
Prunus caroliniana `Compacta` Carolina Laurel Cherry
Rhamnus californica Coffeeberry Muhlenbergia capillaris Rhaphiolepis spp. Indian Hawthorn
Rosa spp. Rose
Rosmarinus officinalis Tuscan Blue Rosemary
Salvia spp. Sage
Tulbaghia violacea Society Garlic
Westringia fruticosa Coast Rosemary
Xylosma congestum 'Compacta' Compact Xylosma
Salvia spp.
GROUNDCOVER:
Arctostaphylos spp. Groundcover Manzanita
Ceanothus griseus horizontalis California Lilac
Grevillea lanigera `Coastal Gem` Coastal Gem Grevillea
Helianthemum n.`Henfield Brilliant` Henfield Brilliant Rock Rose Myoporum parvifolium Myoporum
Scaevola `Mauve Clusters` Fan Flower
Senecio mandraliscae Blue Finger
Verbena spp. Verbena
Grevillea lanigera ‘Coastal Gem’
5.2.2 Open Space Plant Palette
TREES:
Quercus agrifolia Coast Live Oak
Quercus lobata Valley Oak
SHRUBS AND GRASSES:
Achillea spp. Yarrow
Arctostaphylos spp. Manzanita
Bouteloua g. 'Blonde Ambition' Blue Grama Grass Quercus lobata Carex divulsa European Grey Sedge
Ceanothus spp. Ceanothus
Chondropetalum spp. Cape Rush
Epilobium canum California Fuchsia
Erigeron glaucus Beach Daisy
Erigeron karvinskianus Fleabane
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SHRUBS AND GRASSES (continued):
Eriogonum spp. Buckwheat
Eriophyllum spp. Woolly Sunflower
Festuca spp. Fescue
Fremontodendron californicum California Flannel Bush
Helictotrichon sempervirens Blue Oat Grass
Heteromeles arbutifolia Toyon
Juncus patens California Gray Rush
Mimulus aurantiacus Sticky Monkeyflower
Muhlenbergia capillaris Pink Muhly
Muhlenbergia rigens Deer Grass
Penstemon spp. Beard Tongue Eriogonum spp.
Rhamnus californica Coffeeberry
Salvia spp. Sage
Verbena spp. Verbena
GROUNDCOVER:
Arctostaphylos spp. Groundcover Manzanita
Ceanothus griseus horizontalis California Lilac
Verbena spp. Verbena
Verbena spp.
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5.3 EXTERIOR WALLS AND FENCES
Walls and fences provide separation and delineate property lines. A list is provided within this document. The attached images are conceptual and will be refined in final design.
5.3.1 Residential Fence Plan
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Good Neighbor Fence
Six-foot-tall solid wood fence located between residential lots.
View Fence
Six-foot-tall tube steel fence located between residential and open space views.
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5.4 WALKWAYS AND PATHS
Walkways shall connect the residential lanes to the Common Open Space and adjacent neighborhood. Walkways shall be a minimum of 4 and a half feet wide.
5.5 PASSIVE OPEN SPACE
The Common Open Space, located centrally in the development, shall be designed to take advantage of views into the adjacent riparian area. A loop walk around a flexible use turf area and a vista overlook will provide passive recreation opportunities for residents. The plant palette shall be a combination of native and adaptive species selected to attract pollinators and create a smooth transition into the undisturbed open space.
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5.6 FRONT YARD TYPICAL LANDSCAPE
Accent Tree: Accent Shrub:
Acer rubrum ‘Armstrong’ - Armstrong Red Maple Achillea spp. - Yarrow Ginkgo biloba ‘Autumn Gold’ - Maidenhair Tree Agave X `Blue Glow` - Blue Glow Agave Anigozanthos spp. - Kangaroo Paw
Screen Shrub: Epilobium canum - California Fuchsia Ceanothus spp. - Ceanothus Erigeron glaucus - Beach Daisy Dodonaea viscosa `Purpurea` - Hopseed Bush Erigeron karvinskianus - Fleabane Ligustrum japonicum `Texanum` - Waxleaf Privet Hemerocallis X `Evergreen Yellow` - Daylily Loropetalum chinense - Fringe Flower Hesperaloe parviflora - Yucca Prunus caroliniana `Compacta` - Carolina Laurel Cherry Kniphofia uvaria - Torchlily Xylosma congestum 'Compacta' - Compact Xylosma Lantana spp. - Lantana Limonium perezii - Statice
Foundation Shrub: Nepeta X faassenii `Six Hills Giant’ - Catmint Arctostaphylos spp. - Manzanita Penstemon spp. - Beard Tongue Callistemon viminalis 'Little John' - Bottlebrush Rosa spp. - Rose Escallonia X `Compacta` - Compact Escallonia Tulbaghia violacea - Society Garlic Grevillea spp. - Grevillea
Nandina domestica - Lemon Lime Nandina Grasses:
Pittosporum spp. - Pittosporum Bouteloua g. 'Blonde Ambition' - Blue Grama Grass Rhamnus californica - Coffeeberry Calamagrostis X a. `Karl Foerster` - Feather Reed Grass Rhaphiolepis spp. - Indian Hawthorn Carex divulsa - European Grey Sedge Westringia fruticose - Coast Rosemary Festuca spp. - Fescue Helictotrichon sempervirens - Blue Oat Grass
Secondary Shrub: Muhlenbergia capillaris - Pink Muhly Acacia cognata `Cousin Itt’ - River Wattle
Bulbine frutescens - Stalked Bulbine Groundcover:
Calandrinia spectabilis - Pink Calandrinia Arctostaphylos spp. - Groundcover Manzanita Chondropetalum spp. - Cape Rush Ceanothus griseus horizontalis - California Lilac Cistus spp. - Rockrose Grevillea lanigera `Coastal Gem` - Coastal Gem Grevillea Dietes iridioides - Fortnight Lily Helianthemum n.`Henfield Brilliant` - Rock Rose Gaura lindheimeri - Siskiyou Pink Gaura Myoporum parvifolium - Myoporum Polygala spp. - Sweet Pea Shrub Scaevola `Mauve Clusters` - Fan Flower Rosmarinus officinalis - Tuscan Blue Rosemary Senecio mandraliscae - Blue Finger Salvia spp. - Sage Verbena spp. - Verbena
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SECTION 6: ARCHITECTURE DEVELOPMENT STANDARDS
This section provides the development standards for architecture as part of the Vista Cove Planned Development.
6.1 GENERAL GUIDELINES
6.1.1 Architectural Styles
Architectural Character: Modern Farmhouse
The architectural character of Vista Cove Planned Development draws on the project site’s proximity to California’s wine country and the community’s natural topography. The guidelines and standards in the following sections are provided to help guide the development and maintenance of the future residential structures at Vista Cove.
6.2 SINGLE FAMILY HOMES
6.2.1 Development Guidelines and Standards
The following recommendations are encouraged when designing the residential homes at Vista Cove:
a. Building Massing
• Appropriately articulated wall planes (on all 4 sides) with recessed windows.
• Entry Porticos that are forward of the Garage plane.
• Varying projections that add interest by providing shadow and depth. • Clean, simple forms that support the architectural characteristics of Modern Farmhouse.
• Complimentary exterior finish materials that are typical of the architectural character.
b. Main Entrances/Porches
Residential Entries, whether front or side facing, shall feature covered Porches or Porticos that are inviting and engage both the street and the sideyard. Elements may include:
• Covered Porch and/or Entry ways that open to the sideyard • Trellis feature
• Recessed Entry
c. Roofs
The roof design and treatment should be varied but not overly complicated or “busy” - enough to provide visual interest to the neighborhood roofscape. Roof forms that may be considered include:
• Pitched roofs such as Gables, Hips, and Shed roofs (Gambrel, Mansard, and flat roofs are prohibited).
• Varying plate heights and roof pitches (min. of 4.5:12 for main roof and 3:12 for secondary roofs).
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EXHIBIT A - VISTA COVE PLANNED DEVELOPMENT (1)
• Roof materials such as concrete tile and architectural shingles of differing colors.
d. Window Openings
Windows are important elements to the building design as they provide both elevation articulation and light and fresh air for the occupants. The following guidelines balance these priorities.
• Windows at stucco conditions should be recessed from the wall plane a minimum of 2”.
• Window types may include Casements, Sliders, Single Hung, and fixed glass.
• Any window grids or divided lights should complement the architectural character of the home.
• The frame color should be appropriately colored to match or complement the home’s selected color scheme.
• The shape and size of any shutters that may be proposed should match the window opening.
• Reflective glass is prohibited in all locations.
e. Garage Doors
The overall design of the home’s street facing elevation should de-emphasize the garage door to better promote a pedestrian friendly, more engaging streetscape.
Examples to consider are:
• Garages doors that are deeply recessed from the surrounding wall plane (min. of 0’-6”).
• Additional articulation around the recessed opening at the garage entrance.
• A garage recessed/house forward design solution that brings an entry Porch, Portico, or habitable space forward of the garage plane. • 2nd floor projections over the garage door below that provide additional shading and architectural interest.
f. Exterior Materials and Colors
Varying exterior materials and colors can provide an appealing street scene and further enhance the building’s architectural design. To better ensure the homes in Vista Cove support the Modern Farmhouse style, the following guidelines and standards apply:
• Surface materials and treatments should be designed to appear as an integral part of the design and not merely applied. Materials shall wrap columns, porches, or balconies in their entirety.
• Color and/or material changes shall occur at inside corners. Materials applied to any elevation shall turn the outside corner of the building and end at a logical termination point that relates to rooflines, building masses, and/or fence/wall returns.
• Field color used at the base of a wall should continue down to finish grade. At masonry veneer conditions, the visible wall below the weep screed level should be painted a color that closely matches the veneer above.
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EXHIBIT A - VISTA COVE PLANNED DEVELOPMENT (1)
• Exterior materials may include (but are not limited to) stucco, stone or brick veneer, cementitious lap siding or panels, cementitious board and batten siding, and naturally decay resistant wood.
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EXHIBIT A - VISTA COVE PLANNED DEVELOPMENT (1)
g. Architectural Detailing
Detail elements such as shutters, eave brackets, corbels, exposed rafters/rafter tails, or beams should be used to provide visual interest and richness to the elevations where appropriate. Any trim used around windows, doors, and/or as belly bands at stucco conditions, shall be at least 1” thick.
h. Exterior Light Fixtures
Exterior lighting both enhances the architectural character of the design while providing a much-needed sense of security and visual awareness at night.
Exterior wall-mounted light fixtures should complement the architectural character of the home and be of the high efficiency, low voltage LED type. All exterior light fixtures must be dark-sky compliant and be aimed away from neighbors to avoid light trespass.
6.2.2 SINGLE FAMILY HOME TYPICAL ELEVATION EXAMPLE
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EXHIBIT A - VISTA COVE PLANNED DEVELOPMENT (1)
SECTION 7: HILLSIDE DEVELOPMENT STANDARDS
The Vista Cove Planned Development will leave 48.4% of the site undisturbed. Development of the remaining 10.395 acres will follow the approved grading plan accordingly. See Figure below.
The project will use the most accurately available topographic information. The average slope of the proposed developed areas will be calculated using the contour measurement method as shown in Vallejo’s Municipal Code due to the existence of varied slope conditions and topography. All measurements to be taken at four-foot increments for the vertical distance of contour lines.
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EXHIBIT A - VISTA COVE PLANNED DEVELOPMENT (1)
SECTION 8: OPEN SPACE
The natural open space in Vista Cove is in two distinct areas of the proposed Visa Cove project.
Parcel A is approximately 8.36 Acres and Parcel B is approximately 1.38 acres and both parcels will be fenced and have signage installed to prevent trespassing and will remain undisturbed and maintained by the HOA.
8.1 EROSION CONTROL
Erosion control standards shall be used on all disturbed lands during project development. Disturbance to the central open space shall be kept at a minimum. See Erosion Control Sheet C8.1 for hydroseeding limits.
8.2 FIRE MANAGEMENT
The open space can be accessed by fire from the residential street through the 20’ access easement for Parcel A through Parcels D and E, accessed by the roadways in Parcel F.
8.3 WILDLIFE MANAGEMENT
The open space site shall promote and protect wildlife.
8.4 PRESERVATION
The open space shall reasonably preserve existing vegetation in its current condition.
SECTION 9: CONCLUSION
Vista Cove will be a comprehensive development as laid out in this Planned Development narrative. It will be developed under the overall theme that has been established within this document.
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Rural Residential
Residential Low Density
Residential Medium
Density
Residential High Density
Neighborhood Mixed-
Use
Downtown Mixed-Use
Waterfront Mixed-Use
Neighborhood
Commercial
Waterfront Commercial
Central Corridor
Commercial
Regional Commercial
Office
Medical
Limited Industrial
General Industrial
Parks, Recreation and
Open Space
Resource Conservation
Public and Semi-Public
Planned Development
Residential View Special
District
St. Vincents Historic
Special District
Heritage Special District
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Zoning Map Amendment
APN: 0079-171-170
Area Subject
to Amendment
Area Subject
to Amendment
Public and Semi-Public
Residential Low Density
Residential Medium Density
Residential Low Density
Residential Medium Density
Public and Semi-Public
Planned Development
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Current Zoning Proposed Zoning
Legend
Rural Residential
Residential Low Density
Residential Medium
Density
Residential High Density
Neighborhood Mixed-
Use
Downtown Mixed-Use
Waterfront Mixed-Use
Neighborhood
Commercial
Waterfront Commercial
Central Corridor
Commercial
Regional Commercial
Office
Medical
Limited Industrial
General Industrial
Parks, Recreation and
Open Space
Resource Conservation
Public and Semi-Public
Planned Development
Residential View Special
District
St. Vincents Historic
Special District
Heritage Special District
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Zoning Map Amendment
APN: 0079-120-100
Area Subject
to Amendment
Area Subject
to Amendment
Residential Low Density
Parks, Recreation
and Open Space
Resource Conservation
Residential Medium Density
Public and Semi-Public
Residential Low Density
Parks, Recreation
and Open Space
Resource Conservation
Planned Development
Public and Semi-Public
CONSENT CALENDAR 8.D.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION: (1) ACCEPTING A $499,992 OVC FISCAL YEAR 2025 SERVICES FOR VICTIMS OF CRIME GRANT, (2) AUTHORIZING THE CITY ATTORNEY
TO REVIEW, NEGOTIATE AND APPROVE A STANDARD GRANT AGREEMENT RELATING THERETO, (3) AUTHORIZING THE CITY MANAGER’S EXECUTION OF ALL
DOCUMENTS RELATING TO SAID GRANT AGREEMENT, SUBJECT TO CITY ATTORNEY APPROVAL, AND (4) NOTICING INTENT TO AMEND THE FUND 149 FISCAL YEAR 2025–2026 BUDGET IN THE AMOUNT OF $499,992 (STEP 1 OF 2)
RECOMMENDATION
Adopt a Resolution:
1. Accepting a $499,992 OVC Fiscal Year 2025 Services for Victims of Crime Grant (“OVC Grant”);
2. Approving a Standard Grant Agreement (“Grant Agreement”) relating thereto;
3. Authorizing the City Manager’s execution of all documents relating to said Grant Agreement; and
4. As the first in a two-step process, noticing intent to amend the Fund 149 Fiscal Year 2025-2026 budget to recognize revenue and appropriate expenditures in the amount of $499,992.
REASONS FOR RECOMMENDATION
A critical component of Vallejo VISION (Violence Intervention Support Improving Our Neighborhoods) is the newly-implemented hospital-based violence intervention program (“HVIP Program”) at Kaiser Vallejo operated by community partner and identified OVC Grant subrecipient, Center for Urban Excellence. Unfortunately, the HVIP Program is currently only funded at 40%. OVC Grant funding can increase the capacity to nearly 100%.
BACKGROUND AND DISCUSSION
Issued by the Office for Victims of Crime in the United States Department of Justice, the OVC Grant solicitation had three categories: (1) Services to Child and Youth Victims, (2) Services to Victims of Elder Abuse, Fraud, and Exploitation, and (3) Services to Other Crime Victims. Applicants could only apply for grant funding under one of the three categories. VPD applied for, and was awarded, a grant pursuant to Category 3, which means the victims served must not be children or elderly. OVC Grant funds can be used for many direct and wrap- around services. However, these OVC Grant funds cannot be used for:
• Criminal defense services;
• Prevention and education programs, except those provided to victims of crime, • Cash payments to crime victims; and
• Services relating to human trafficking.
Center for Urban Excellence was an identified OVC Grant subrecipient and its HVIP Program is the reason VPD was awarded funding. Indeed, over $300,000 of the $499,992 total OVC Grant budget will fund said
Date: April 14, 2026
Subject: ADOPT A RESOLUTION: (1) ACCEPTING A $499,992 OVC FISCAL YEAR 2025 SERVICES FOR VICTIMS OF CRIME GRANT, (2) AUTHORIZING THE CITY
ATTORNEY TO REVIEW, NEGOTIATE AND APPROVE A STANDARD GRANT AGREEMENT RELATING THERETO, (3) AUTHORIZING THE CITY MANAGER’S
EXECUTION OF ALL DOCUMENTS RELATING TO SAID GRANT AGREEMENT, SUBJECT TO CITY ATTORNEY APPROVAL, AND (4) NOTICING INTENT TO AMEND THE FUND 149 FISCAL YEAR 2025–2026 BUDGET IN THE AMOUNT OF $499,992 (STEP 1 OF 2)
HVIP Program. The HVIP Program meets individuals at the point of crisis, when they are most open to support, creating a critical pathway to services that would otherwise be missed. Family members of survivors are also eligible for services, such as resiliency support and referrals. The HVIP Program is a key component of Vallejo VISION, which builds on national models such as “Caught in the Crossfire” and evidence showing HVIP’s reduce shooting and re-injury rates by up to 60%.
The HVIP Program is currently only funded at 40% capacity. OVC Grant funding can increase the capacity to nearly 100%. VPD will use the remaining OVC Grant funds for staff time, grant management, and to hire the grant-required program evaluator.
The term of the OVC Grant is October 1, 2025 through September 30, 2028.
FISCAL IMPACT
The proposed amendment to the City of Vallejo’s Fund 149 Fiscal Year 2025-2026 budget will increase revenue by $499,992 and appropriate corresponding expenditures for the Police Department.
A local match is not required.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. 01 - Resolution - Step 1 - OVC Victims of Crime (1) CAO STAMP
2. Accepted Award Package_15POVC-25-GG-01450-NONF_184500_FAW-189920
CONTACT
Jason Ta, Chief of Police
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 26-____ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO (1) ACCEPTING A $499,992 OVC FISCAL YEAR 2025 SERVICES FOR VICTIMS OF CRIME GRANT, (2) AUTHORIZING THE CITY ATTORNEY TO REVIEW,
NEGOTIATE AND APPROVE A STANDARD GRANT AGREEMENT RELATING THERETO, (3) AUTHORIZING THE CITY MANAGER’S EXECUTION OF ALL
DOCUMENTS RELATING TO SAID GRANT AGREEMENT SUBJECT TO
APPROVAL BY THE CITY ATTORNEY, AND
(4) NOTICING INTENT TO AMEND THE FUND 149 FISCAL YEAR 2025–2026 BUDGET IN THE AMOUNT OF $499,992
WHEREAS, the Vallejo Police Department applied for, and was awarded, a $499,992 OVC Fiscal Year 2025 Services for Victims of Crime Grant (“OVC Grant”) by the Office for Victims of Crime in the United States Department of Justice; and
WHEREAS, to accept the OVC Grant, the City of Vallejo – through its authorized representative – must execute a standard grant agreement and related documents (“Grant Agreement”); and
WHEREAS, the City Manager is the representative authorized to sign the Grant Agreement on behalf of the City of Vallejo.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby authorizes acceptance of the $499,992 OVC Grant.
BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Attorney to review, negotiate and approve a standard Grant Agreement relating to the OVC Grant.
BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Manager’s execution of the OVC Grant Agreement, with the approval of the City Attorney as to form, and all other documents needed to implement the OVC Grant at any time.
BE IT FURTHER RESOLVED that, pursuant to City Charter Section 703, the City Council of the City of Vallejo hereby provides notice of its intent to amend the Fund 149 Fiscal Year 2025-2026 budget in the amount of $499,992 to reflect the OVC Grant revenue and to appropriate corresponding expenditures for the Police Department.
BE IT FURTHER RESOLVED that OVC Grant funds received hereunder shall not be used to supplant expenditures controlled by this body.
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 14, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ANDREA SORCE, MAYOR
ATTEST:
DAWN G. ABRAHAMSON, CITY CLERK
Department of Justice (DOJ)
Office of Justice Programs
Office for Victims of Crime
Washington, D.C. 20531
Name and Address of Recipient: CITY OF VALLEJO POLICE DEPARTMENT 111 AMADOR STREET
City, State and Zip: VALLEJO, CA 94590
Recipient UEI: SK9PBN6JTJB3
Project Title: City of Vallejo Police
Department's VISION Project for Victims of
Gun Violence and Violent Crime
Award Number: 15POVC-25-GG-01450-NONF
Solicitation Title: OVC FY 25 Services for Victims of Crime Federal Award Amount: $499,992.00 Federal Award Date: 1/27/26 Awarding Agency: Office of Justice Programs
Office for Victims of Crime
Award Type: Initial
Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:
16.582 - Crime Victim Assistance/Discretionary Grants
Project Period Start Date: 10/1/25 Project Period End Date: 9/30/28 Budget Period Start Date: 10/1/25 Budget Period End Date: 9/30/28 Project Description:
The City of Vallejo, California, through the Vallejo Police Department, will establish a Hospital-Based Violence Intervention Program serving survivors of violent injury in Vallejo. The project, Vallejo VISION, will embed Intervention Specialists at Kaiser Permanente Vallejo to provide bedside engagement for individuals immediately following stabilization. Survivors will be connected to wraparound case management delivered by the Center for Urban Excellence. Services will include individualized case planning, housing navigation, behavioral health referrals, peer mentorship, resiliency programs, and workforce development supports.
Award Letter
January 27, 2026
Dear Jason Ta,
On behalf of Attorney General Pamela Bondi, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by CITY OF VALLEJO POLICE DEPARTMENT for an award under the funding opportunity entitled 2025 OVC FY 25 Services for Victims of Crime. The approved award amount is $499,992.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents.
Page: 1 of 16
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen A. Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in the provision of services on the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have related requirements regarding the development and implementation of equal employment opportunity programs.
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory manner.
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@o jp.usdoj.govor www.ojp.gov/program/civil-rights-office/about#ocr-contacts.
Memorandum Regarding NEPA
Page: 2 of 16
NEPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
The City of Vallejo, California, through the Vallejo Police Department, will establish a Hospital-Based Violence Intervention Program serving survivors of violent injury in Vallejo. The project, Vallejo VISION, will embed Intervention Specialists at Kaiser Permanente Vallejo to provide bedside engagement for individuals immediately following stabilization. Survivors will be connected to wraparound case management delivered by the Center for Urban Excellence. Services will include individualized case planning, housing navigation, behavioral health referrals, peer mentorship, resiliency programs, and workforce development supports.
None of the following activities will be conducted whether under the Office of Justice Programs (OJP) federal action or a related third-party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat for an endangered species (3) A renovation that will change the basic prior use of a facility or significantly change its size (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment
(5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of clandestine methamphetamine laboratories) Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in its entirety would not meet the criteria for a categorical exclusion.
Consequently, the subject federal action meets the OJP criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.
Questions about this determination may be directed to your grant manager Environmental Coordinator for OVC.
NEPA Coordinator
First Name
Nakita
Middle Name
no value
Last Name
Parker
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
CITY OF VALLEJO POLICE DEPARTMENT
UEI
Page: 3 of 16
SK9PBN6JTJB3
Street 1
111 AMADOR STREET Street 2
City
VALLEJO
State/U.S. Territory
California
Zip/Postal Code
94590
Country
United States
County/Parish
Province
Award Details
Federal Award Date
1/27/26
Award Type
Initial
Award Number
15POVC-25-GG-01450-NONF
Supplement Number
00 Federal Award Amount
$499,992.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title
16.582 Crime Victim Assistance/Discretionary Grants
Statutory Authority
34 U.S.C. 20103(c)(1)(A)
[X] I have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.
Solicitation Title
2025 OVC FY 25 Services for Victims of Crime
Application Number
GRANT14472824
Awarding Agency
OJP
Program Office
OVC
Grant Manager Name
Lourdes McKenna
Phone Number
202-818-9087
E-mail Address
[email protected]
Page: 4 of 16
Project Title
City of Vallejo Police Department's VISION Project for Victims of Gun Violence and Violent Crime Performance Period Start
Date
10/01/2025
Performance Period End Date
09/30/2028
Budget Period Start Date
10/01/2025
Budget Period End Date
09/30/2028
Project Description
The City of Vallejo, California, through the Vallejo Police Department, will establish a Hospital-Based Violence Intervention Program serving survivors of violent injury in Vallejo. The project, Vallejo VISION, will embed Intervention Specialists at Kaiser Permanente Vallejo to provide bedside engagement for individuals immediately following stabilization. Survivors will be connected to wraparound case management delivered by the Center for Urban Excellence. Services will include individualized case planning, housing navigation, behavioral health referrals, peer mentorship, resiliency programs, and workforce development supports. [X] I have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
[X] I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.
Condition 1
Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
Condition 2
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements"), including, without limitation, the provisions regarding termination in 2 C.F.R. 200.340, apply to this award from OJP.
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For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification.
Condition 3
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.
Condition 4
Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that a legal notice regarding award requirements is necessary or that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such notice or exception regarding enforcement, including any such notice or exception made during the period of performance, is (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.
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Condition 5
Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2022, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after January 1, 2022, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award.
Condition 6
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 states that recipients may not use direct Federal financial assistance from the Department of Justice to support or engage in any explicitly religious activities except when consistent with the Establishment Clause of the First Amendment to the U.S. Constitution and any other applicable requirements. An organization receiving Federal financial assistance also may not, in providing services funded by the Department of Justice or in outreach activities related to such services, discriminate against a program beneficiary or prospective program beneficiary on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. In addition, Part 38 states that a faith-based organization that participates in a Department of Justice funded program retains its independence from the Government and may continue to carry out its mission consistent with religious freedom and conscience protections in Federal law.
Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations.
In certain instances, a faith-based or religious organization may be able to take religion into account when making hiring decisions, provided it satisfies certain requirements. For more information, see “Nondiscrimination provisions and the Religious Freedom Restoration Act,” accessible at https://www.ojp.gov/funding/explore/legaloverview2025/ civilrightsrequirements.
Condition 7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f), which contain notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements.
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Condition 8
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements.
Condition 9
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Condition 10
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Condition 11
Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
Condition 12
Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with Page: 8 of 16
participating minors), and are incorporated by reference here.
Condition 13
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at [email protected]. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
Condition 14
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
Condition 15
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
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For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at [email protected]. E-Verify employer agents can email E-Verify at E- [email protected].
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Condition 16
Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.
Condition 17
Federal Civil Rights and Nondiscrimination Laws (certification) The recipient agrees that its compliance with all applicable Federal civil rights and nondiscrimination laws is material to the government's decision to make this award and any payment thereunder, including for purposes of the False Claims Act (31 U.S.C. 3729-3730 and 3801-3812), and, by accepting this award, certifies that it does not operate any programs (including any such programs having components relating to diversity, equity, and inclusion) that violate any applicable Federal civil rights or nondiscrimination laws.
Condition 18
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2025) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/funding/Explore/FY25AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.
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Condition 19
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list.
Condition 20
Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.
Condition 21
Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds Page: 11 of 16
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
Condition 22
Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements.
Condition 23
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
Condition 24
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here.
Condition 25
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
Condition 26
Requirement to report potentially duplicative funding
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If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
Condition 27
Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Fraud Detection Office, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Condition 28
All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/ funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here.
Condition 29
Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first- tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
Condition 30
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Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.
Condition 31
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial Report) to OJP in JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the JustGrants guidance (typically 30 days after the end of each calendar quarter). Delinquent reports may lead to funds being frozen and other remedies.
Condition 32
The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during the entire period of support under this award. This report will include detailed information about the project(s) funded, including, but not limited to, information about how the funds were actually used for each purpose area, data to support statements of progress, and data concerning individual results and outcomes of funded projects reflecting project successes and impacts. The final report is due no later than 120 days following the close of this award period or the expiration of any extension periods. This report will be submitted to the Office of Justice Programs at https:// justgrants.usdoj.gov/
Condition 33
The recipient shall submit semiannual performance reports. Performance reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://justgrants.usdoj.gov Condition 34
The recipient (and any "subrecipient" at any tier) must have written policies and procedures in place that address how it will maintain the confidentiality of victims' names, addresses, telephone numbers, or any other identifying information, including how this information will be protected when there is information sharing between partners. In addition, the recipient must submit a signed, written certification that data privacy and sharing protocols comport with the confidentiality and privacy rights and obligations of federal law or the grantee jurisdiction's laws, court rules, or rules of professional conduct applicable to the work performed by the recipient. The recipient agrees to provide to OJP all documentation as required for grant monitoring purposes.
Condition 35
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are set forth in 2 C.F.R. part 170, Appendix A (“Award Term”) and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
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Note: In early March 2025, the reporting system that had been used for subaward reporting, the FFATA (Federal Funding Accountability and Transparency Act) Subaward Reporting System (FSRS) was retired and functionality moved to SAM.gov. For more information, including steps on how to connect your FSRS account to SAM.gov, visit https://sam.gov/fsrs.
Condition 36
Limit on use of grant funds for recipients' employees' salaries With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made.
Condition 37
The Victims of Crime Act (VOCA) of 1984 states that VOCA funds are available during the federal fiscal year in which the award was actually made, plus the following three fiscal years. At the end of this period, VOCA funds will be deobligated. (E.g., VOCA funds awarded in FY 2025, are available until the end of FY 2028). Extensions beyond the statutory period may be granted at the discretion of DOJ, and may be requested in accordance with OJP processes, but are not assured.
Condition 38
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.
Condition 39
The recipient's budget (and budget narrative) is pending clearance by OJP.
Prior to budget clearance (and unless there is a more restrictive condition on this award, in which case the terms of that more restrictive condition apply): The recipient may not drawdown more than 10% of the award. Pre-clearance obligations, expenditures, and drawdowns may be disallowed if not in compliance with program requirements.
The recipient should be judicious in using award funds prior to budget clearance. Generally, OJP expects that recipients (depending on the specific project scope) may need to advertise for award-funded positions, pay personnel and fringe benefits for positions budgeted under the award, plan for project activities, attend training and pay training- related travel needed to begin the project, and engage in other limited activities conducted by recipient staff (i.e., generally not requiring a subaward or procurement contract under an award).
OJP will issue an Award Condition Modification upon budget clearance.
Condition 40
The Project Director and/or any other key program personnel designated in the application shall be replaced only for compelling reasons. Successors to key personnel must be approved by OJP, and such approval is contingent upon submission of appropriate information, including, but not limited to, a resume. Changes in program personnel, other than key personnel, require only notification to OJP and submission of resumes, unless otherwise designated in the award document.
Condition 41
The recipient shall ensure that no funds provided under this award (or any subaward, at any tier) will be used to provide benefits or services to any removable alien (see 8 U.S.C. § 1229a(e)(2)) or any alien otherwise unlawfully Page: 15 of 16
present in the United States, but this prohibition shall not apply where such use is expressly authorized by law (or otherwise expressly allowable under the terms of this award) or where the prohibition would contravene any express requirement of any law, or of any judicial ruling, governing or applicable to the award. [X] I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Deputy Assistant Attorney General
Name of Approving Official
Maureen A. Henneberg
Signed Date And Time
1/26/26 10:45 AM
Authorized Representative
[X] Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
Police Chief
Name of Authorized Entity Official
Jason Ta
Signed Date And Time
2/23/2026 1:43 PM
Page: 16 of 16
CONSENT CALENDAR 8.E.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL YEAR LEVY
OF ANNUAL ASSESSMENTS FOR THE BORDONI RANCH, CARRIAGE OAKS,
GARTHE RANCH, HIDDENBROOKE, HUNTER RANCH III, MARINE
WORLD/FAIRGROUNDS, MARIN VIEW, NORTHEAST QUADRANT, SOUTH VALLEJO
BUSINESS PARK, AND TOWN AND COUNTRY II-V LANDSCAPE MAINTENANCE
DISTRICTS
RECOMMENDATION
Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2026-27 fiscal year levy of annual assessments for the Bordoni Ranch, Carriage Oaks, Garthe Ranch, Hiddenbrooke, Hunter Ranch III, Marine World/Fairgrounds, Marin View, Northeast Quadrant, South Vallejo Business Park, and Town and Country II-V Landscape Maintenance Districts.
REASONS FOR RECOMMENDATION
The City Council must authorize the Engineer of Record to proceed with the annual process of reviewing the current assessments and evaluating the proposed work for each Landscape Maintenance District (LMD) to determine the appropriate assessments for the coming fiscal year.
BACKGROUND AND DISCUSSION
The California Landscape and Lighting Act of 1972 (California Streets and Highway Code §§ 22500- 22675) allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscape and lighting public areas. The City of Vallejo has thirteen such districts formed throughout the City, including the Glen Cove III/ Glen Cove III 2015 and Sandpiper Point Maintenance Districts, to provide funding for these services. The City Council will be considering the Glen Cove III/ Glen Cove III 2015 and Sandpiper Point Maintenance Districts under separate Council action.
The remaining ten districts are Bordoni Ranch; Carriage Oaks; Garthe Ranch; Hiddenbrooke; Hunter Ranch III; Marine World/Fairgrounds; Marin View; Northeast Quadrant; South Vallejo Business Park; Town and Country II-V. California Streets and Highways Code sections 22620-22631 require that the City complete certain proceedings each fiscal year in order to levy and collect assessments.
The proceedings for fiscal year 2026-2027 are scheduled to take place as follows:
• April 14, 2026 - The City Council considers adopting a resolution which generally describes any proposed new improvements or any substantial changes in existing improvements and orders the Engineer to prepare and to file its report. Upon completion, the Engineer files the report with the City Clerk for transmission to the City Council.
• May 26, 2026 - The City Council approves, or modifies and approves, as modified, the Engineer’s Report and adopts a Resolution of Intention declaring the City’s intent to levy and collect the assessments based on the Engineer's Report.
Date: April 14, 2026
Subject: ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL
YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE BORDONI RANCH, CARRIAGE
OAKS, GARTHE RANCH, HIDDENBROOKE, HUNTER RANCH III, MARINE
WORLD/FAIRGROUNDS, MARIN VIEW, NORTHEAST QUADRANT, SOUTH
VALLEJO BUSINESS PARK, AND TOWN AND COUNTRY II-V LANDSCAPE
MAINTENANCE DISTRICTS
• June 9, 2026 - Conduct a duly noticed public hearing on the question of the levy of the proposed assessments.
Approval of this item authorizes the proceedings listed above to occur on the given dates. Should the City Council elect not to approve this item, the process will be delayed, which may jeopardize the timely submittal of Landscape Maintenance District (LMD) levy information to Solano County by the August 10, 2026, deadline. Failure to meet this deadline would result in no levies being placed for Fiscal Year 2026– 27, leading to insufficient funding to support required maintenance activities within the LMDs.
FISCAL IMPACT
The costs of preparation of the Engineer’s Reports are allocated to the individual LMDs and there is no additional fiscal impact associated with this agenda item. The fiscal health of each district is to be studied and presented in the Engineer’s Report.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Reso-26-04-14 Vallejo Res 1 1972 LMDs FY26-27_CAO Stamp
CONTACT
Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
RESOLUTION NO. 26- N.C.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL YEAR LEVY OF
ANNUAL ASSESSMENTS FOR THE BORDONI RANCH, CARRIAGE OAKS,
GARTHE RANCH, HIDDENBROOKE, HUNTER RANCH III, MARINE
WORLD/FAIRGROUNDS, MARIN VIEW, NORTHEAST QUADRANT, SOUTH
VALLEJO BUSINESS PARK, AND TOWN AND COUNTRY II-V LANDSCAPE
MAINTENANCE DISTRICTS
WHEREAS, the City Council, by previous Resolutions, formed and levied annual assessments for ten Landscape Maintenance Districts including: Bordoni Ranch; Carriage Oaks; Garthe Ranch; Hiddenbrooke; Hunter Ranch Ill; Marine World/Fairgrounds; Marin View; Northeast Quadrant, South Vallejo Business Park, and Town and Country II-V (hereafter referred to as the "Districts"), pursuant to the provisions of California Constitution Article XIIID, and the Landscaping and Lighting Act of 1972 (the "Act") codified at California Streets and Highways Code Sections 22500 et seq.; and
WHEREAS, the City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary for continual maintenance of improvements within the Districts; and
WHEREAS, Section 22623 of the Act requires the City Council to adopt a resolution which shall generally describe any proposed new improvements or any substantial changes in existing improvements within the Districts and that orders the Engineer to prepare and to file the Engineer’s Report.
NOW, THEREFORE, BE IT RESOLVED that within the Districts the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as follows:
The installation, maintenance and servicing of public facilities, including but not limited to, street lights, public lighting facilities, landscaping, sprinkler systems, statuary, fountains, other ornamental structures and facilities, landscape corridors, ground cover, shrubs and trees, street frontages, drainage systems, fencing, entry monuments, graffiti removal and repainting, and all labor, materials, supplies, utilities and equipment, and incidental expenses necessary therefor.
BE IT FURTHER RESOLVED that SCI Consulting Group is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report in accordance with Sections 22565 through 22574 of the Act and article XIIID of the California Constitution. Upon completion, the Engineer shall file the Engineer's Report with the City Clerk for transmission to the City Council.
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 14, 2026 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
ANDREA SORCE, MAYOR
ATTEST:
__________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.F.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE GLEN COVE III AND GLEN COVE III 2015
LANDSCAPE MAINTENANCE DISTRICTS
RECOMMENDATION
Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2026-27 fiscal year levy of annual assessments for the Glen Cove III and Glen Cove III 2015 Landscape Maintenance Districts.
REASONS FOR RECOMMENDATION
The City must authorize the Engineer of Record to proceed with the annual process of reviewing the current assessments and evaluating the proposed work in the Glen Cove III and Glen Cove III 2015 Landscape Maintenance Districts in order to determine the appropriate assessments for the coming fiscal year.
BACKGROUND AND DISCUSSION
The California Landscape and Lighting Act of 1972, California Streets and Highway Code §§ 22500 et seq. (the "Act"), allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas. The City of Vallejo has thirteen such assessment districts throughout the City to provide funding for the appropriate services. The Act requires that the City complete certain proceedings each fiscal year in order to levy and collect assessments.
The proceedings for fiscal year 2026-2027 are scheduled to take place as follows:
• April 14, 2026 - The City Council considers adopting a resolution which generally describes any proposed new improvements or any substantial changes in existing improvements and orders the Engineer to prepare and to file a report. Upon completion, the Engineer files the report with the City Clerk to transmit to the City Council.
• May 26, 2026 - The City Council considers whether to approve, or modify and approve as modified, the Engineer’s Report and to adopt a Resolution of Intention declaring the City’s intent to levy and collect the assessments based on the Engineer's Report.
• June 9, 2026 - A duly noticed public hearing is held on the question of the levy of the proposed assessments.
Approval of this item authorizes the proceedings listed above to occur on the given dates. Should the City Council elect not to approve this item, the process will be delayed, which may jeopardize the timely submittal of Landscape Maintenance District (LMD) levy information to Solano County by the August 10, 2026, deadline. Failure to meet this deadline would result in no levies being placed for the LMDs for Fiscal Year 2026–27, leading to insufficient funding to support required maintenance activities within the districts.
Date: April 14, 2026
Subject: ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL
YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE GLEN COVE III AND GLEN COVE III 2015 LANDSCAPE MAINTENANCE DISTRICTS
FISCAL IMPACT
The costs of preparation of the Engineer’s Reports are allocated to the individual LMDs and there is no additional fiscal impact associated with this agenda item. The fiscal health of each district is to be studied and presented in the Engineer’s Report.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Reso-26-04-14 Vallejo Res 1 GC III & GC III 2015 LMDs FY26-27_CAO Stamp
CONTACT
Oscar Alcantar, Interim Public Works Director (707)648-4433 [email protected]
RESOLUTION NO. 26- N.C.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORTS FOR THE 2026-27 FISCAL YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE GLEN COVE III AND GLEN COVE III 2015
LANDSCAPE MAINTENANCE DISTRICTS
WHEREAS, the City Council, by previous Resolutions, formed and levied annual assessments for the Glen Cove III and Glen Cove III 2015 Landscape Maintenance Districts (hereafter referred to as the "Districts"), pursuant to the provisions of California Constitution Article XIIID, and the Landscaping and Lighting Act of 1972 (the "Act") at California Streets and Highways Code Sections 22500 et seq.; and
WHEREAS, the City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary for continual maintenance of improvements within the Districts; and
WHEREAS, Section 22623 of the Act requires the City Council to adopt a resolution which shall generally describe any proposed new improvements or any substantial changes in existing improvements within the Districts and that orders the Engineer to prepare and to file the Engineer’s Report.
NOW, THEREFORE, BE IT RESOLVED that within the Districts the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as follows:
The installation, maintenance and servicing of public facilities, including but not limited to, street lights, public lighting facilities, landscaping, sprinkler systems, statuary, fountains, other ornamental structures and facilities, landscape corridors, ground cover, shrubs and trees, street frontages, drainage systems, fencing, entry monuments, graffiti removal and repainting, and all labor, materials, supplies, utilities and equipment, and incidental expenses necessary therefor.
BE IT FURTHER RESOLVED that SCI Consulting Group is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report in accordance with Sections 22565 through 22574 of the Act, and article XIIID of the California Constitution. Upon completion, the Engineer shall file the Engineer's Report with the City Clerk for transmission to the City Council.
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 14, 2026 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
ANDREA SORCE, MAYOR
ATTEST:
__________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.G.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL YEAR LEVY
OF ANNUAL ASSESSMENTS FOR THE SANDPIPER POINT LANDSCAPE
MAINTENANCE DISTRICT
RECOMMENDATION
Adopt a Resolution authorizing the initiation of proceedings and the preparation of the Engineer's Report for the 2026-27 fiscal year levy of annual assessments for the Sandpiper Point Landscape Maintenance District.
REASONS FOR RECOMMENDATION
The City must authorize the Engineer of Record to proceed with the annual process of reviewing the current assessments and evaluating the proposed work in Sandpiper Point Landscape Maintenance District in order to determine the appropriate assessments for the coming fiscal year.
BACKGROUND AND DISCUSSION
The California Landscape and Lighting Act of 1972, California Streets and Highway Code §§ 22500 et seq. (the "Act"), allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas. The City of Vallejo has thirteen such assessment districts throughout the City to provide funding for the appropriate services. The Act requires that the City complete certain proceedings each fiscal year in order to levy and collect assessments.
The proceedings for fiscal year 2026-2027 are scheduled to take place as follows:
• April 14, 2026 -The City Council considers adoption of a resolution which generally describes any proposed new improvements or any substantial changes in existing improvements and orders the Engineer to prepare an Engineer's Report. Upon completion, the Engineer files the Report with the City Clerk for transmission to the City Council.
• May 26, 2026 - Approve, or modify and approve as modified, the Engineer’s Report and consider adoption of a Resolution of Intention declaring the City’s intent to levy and collect the assessments based on the Engineer's Report.
• June 9, 2026 - Conduct a duly noticed public hearing on the question of the levy of the proposed assessments.
Approval of this item authorizes the proceedings listed above to occur on the given dates. Should the City Council elect not to approve this item, the process will be delayed, which may jeopardize the timely submittal of Landscape Maintenance District (LMD) levy information to Solano County by the August 10, 2026, deadline. Failure to meet this deadline would result in no levies being placed for the LMDs for Fiscal Year 2026–27, leading to insufficient funding to support required maintenance activities within the districts.
Date: April 14, 2026
Subject: ADOPT A RESOLUTION AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2026-27 FISCAL
YEAR LEVY OF ANNUAL ASSESSMENTS FOR THE SANDPIPER POINT
LANDSCAPE MAINTENANCE DISTRICT
FISCAL IMPACT
The costs of preparation of the Engineer’s Reports are allocated to the individual LMDs and there is no additional fiscal impact associated with this agenda item. The fiscal health of each district is to be studied and presented in the Engineer’s Report.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. Reso-26-04-14 Vallejo Res 1 SPP LMD FY26-27_CAO Stamp
CONTACT
Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
RESOLUTION NO. 26- N.C.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
AUTHORIZING THE INITIATION OF PROCEEDINGS AND THE PREPARATION OF THE ENGINEER'S REPORTS FOR THE 2026-27 FISCAL YEAR LEVY OF
ANNUAL ASSESSMENTS FOR THE SANDPIPER POINT LANDSCAPE
MAINTENANCE DISTRICT
WHEREAS, the City Council, by previous Resolutions, formed and levied annual assessments for Sandpiper Point Landscape Maintenance District (hereafter referred to as the "District") pursuant to the provisions of California Constitution Article XIIID and the Landscaping and Lighting Act of 1972 (the "Act"), at California Streets and Highways Code Sections 22500 et seq.; and
WHEREAS, the City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary for continual maintenance of improvements within the District; and
WHEREAS, Section 22623 of the Act requires the City Council to adopt a resolution which shall generally describe any proposed new improvements or any substantial changes in existing improvements within the District and that orders the engineer to prepare and to file a report.
NOW, THEREFORE, BE IT RESOLVED that within the District the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as follows:
The installation, maintenance, and servicing of public facilities, including but not limited to, street lights, public lighting facilities, landscaping, sprinkler systems, statuary, fountains, other ornamental structures and facilities, landscape corridors, ground cover, shrubs and trees, street frontages, drainage systems, fencing, entry monuments, graffiti removal and repainting, and all labor, materials, supplies, utilities and equipment, and incidental expenses necessary therefor.
BE IT FURTHER RESOLVED that SCI Consulting Group is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report in accordance with Sections 22565 through 22574 of the Act and article XIIID of the California Constitution. Upon completion, the Engineer shall file the Engineer's Report with the City Clerk for transmission to the City Council.
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 14, 2026 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
__________________________________
ANDREA SORCE, MAYOR
ATTEST:
__________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.H.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: ADOPT A RESOLUTION: 1) FINDING THE CITYWIDE CONCRETE GRINDING AND
SHAVING PROJECT CATEGORICALLY EXEMPT FROM THE PROVISIONS OF THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301(C); 2) APPROVING THE PROJECT PLANS AND SPECIFICATIONS FOR THE PROJECT; 3) APPROVING AND AWARDING A
CONSTRUCTION CONTRACT TO PRECISIONWORKS LLC DBA PRECISION CONCRETE CUTTING OF OAKLAND, CALIFORNIA, IN THE AMOUNT OF $111,500.00, AND REJECTING ALL OTHER BIDS; AND 4) AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACT WITH PRECISIONWORKS LLC DBA PRECISION
CONCRETE CUTTING AS THE LOWEST RESPONSIVE AND RESPONSIBILE BIDDER
FOR THIS PROJECT
RECOMMENDATION
Adopt a Resolution: 1) Finding the Citywide Concrete Grinding and Shaving Project categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15301(c); 2) Approving the project plans and specifications for the project; 3) Approving and awarding a construction contract to PrecisionWorks LLC dba Precision Concrete Cutting of Oakland, Calfiornia in the amount of $111,500, rejecting all other bids; and 4) Authorizing the City Manager to execute the contract with PrecisionWorks LLC dba Precision Concrete Cutting as the lowest responsive and responsible bidder for this project.
REASONS FOR RECOMMENDATION
This project is part of the City's ongoing efforts to enhance pedestrian safety. The purpose of this project is to ensure that sidewalks throughout the City are accessible and compliant with the Americans with Disabilities Act.
BACKGROUND AND DISCUSSION
The Citywide Concrete Grinding and Shaving Project involves evaluating sidewalks that have been identified as deficient and determining whether corrective measures, such as surface grinding or shaving, could be implemented to improve accessibility and bring the sidewalks into compliance with ADA standards. These techniques are used to remove or reduce vertical offsets between adjacent concrete panels that exceed allowable tolerances. By eliminating these vertical displacements, the project reduces tripping hazards and improves the safety and accessibility of the pedestrian network for all users, including individuals with mobility impairments, wheelchair users, and those using assistive devices.
This project provides a cost-effective method of addressing minor sidewalk irregularities without requiring full panel replacement, allowing the City to improve accessibility at a greater number of locations with available funding.
Date: April 14, 2026
Subject: ADOPT A RESOLUTION: 1) FINDING THE CITYWIDE CONCRETE GRINDING AND
SHAVING PROJECT CATEGORICALLY EXEMPT FROM THE PROVISIONS OF
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301(C); 2) APPROVING THE PROJECT PLANS AND SPECIFICATIONS FOR THE PROJECT; 3) APPROVING AND AWARDING A
CONSTRUCTION CONTRACT TO PRECISIONWORKS LLC DBA PRECISION
CONCRETE CUTTING OF OAKLAND, CALIFORNIA, IN THE AMOUNT OF $111,500.00, AND REJECTING ALL OTHER BIDS; AND 4) AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT WITH PRECISIONWORKS LLC DBA
PRECISION CONCRETE CUTTING AS THE LOWEST RESPONSIVE AND
RESPONSIBILE BIDDER FOR THIS PROJECT
Plans, specifications, and estimates (PS&E) for the project were prepared by the City of Vallejo Public Works Department Engineering Division under the direction of the Interim Public Works Director. The project was advertised for bid beginning January 22, 2026, via Planet Bids, in accordance with Vallejo Municipal Code Section 3.20.130, for a four-week period. The Plans, Specifications, and Addendum No. 1 are available for review through the hyperlinks provided in Attachment 4 of this staff report.
BID RESULTS
Bids were opened on February 19, 2026, and publicly read by the Executive Secretary to the Public Works Director. The City received two (2) bids and the results of the base bids ("basis of awards"), ranked from lowest to highest, are as follows:
Bid Order Contractor Total Base Bid
Amount
1. PrecisionWorks LLC dba
Precision Concrete Cutting
$111,500.00
2. Trip Stop Sidewalk Repair, Inc. $143,000.00
In addition, there were three (3) bid alternates included to allow flexibility depending on available funding:
• Bid Alternative 1: FY26-27
• Bid Alternative 2: FY27-28
• Bid Alternative 3: FY28-29
The resulting bids for the three (3) bid alternates for the subject project are as follows:
Bid
Order
Contractor Alternate 1 Alternate 2 Alternate 3
1. PrecisionWorks LLC dba Precision
Concrete Cutting
$39,900.00 $41,897.50 $43,993.00
2. Trip Stop Sidewalk Repair, Inc. $52,000.00 $56,000.00 $56,000.00
The base bid was declared as the basis of award in the bid documents. Staff have determined that PrecisionWorks LLC dba Precision Concrete Cutting, of Oakland, California, is the lowest responsive and responsible bidder and recommends award of a construction contract in the amount of $111,500.00. All bid documents have been reviewed and found complete and in order.
Date: April 14, 2026
Subject: ADOPT A RESOLUTION: 1) FINDING THE CITYWIDE CONCRETE GRINDING AND
SHAVING PROJECT CATEGORICALLY EXEMPT FROM THE PROVISIONS OF
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301(C); 2) APPROVING THE PROJECT PLANS AND SPECIFICATIONS FOR THE PROJECT; 3) APPROVING AND AWARDING A
CONSTRUCTION CONTRACT TO PRECISIONWORKS LLC DBA PRECISION
CONCRETE CUTTING OF OAKLAND, CALIFORNIA, IN THE AMOUNT OF $111,500.00, AND REJECTING ALL OTHER BIDS; AND 4) AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT WITH PRECISIONWORKS LLC DBA
PRECISION CONCRETE CUTTING AS THE LOWEST RESPONSIVE AND
RESPONSIBILE BIDDER FOR THIS PROJECT
FISCAL IMPACT
This project is funded through the Capital Improvement Program using SB1 / RMRA (Senate Bill 1 / Road Maintenance Rehabilitation Account) and Gas Tax (HUTA) funds previously appropriated for this project.
SOURCES: SIDEWALK
SHAVING AND GRINDING
(PW9415)
BUDGET EXPENDITURES
Fund 219: Gas Tax (HUTA) $108,733
Fund 226: SB1 / RMRA $161,857
Project Management / Design (14,000.00)
Construction Contract ($111,500.00)
Construction Contingency
(10%)
($11,500.00)
Construction Management &
Inspection (Staff & Consultants)
($15,000.00)
TOTAL $270,590 ($152,000)
Any project funding remaining after completion of the base bid work will be allocated to the construction of the Bid Alternate work, as identified in the project specifications, to the extent that funds are available.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301(c) "Existing Facilities" because it involves maintenance, repair and minor alteration of existing sidewalks.
ATTACHMENTS
1. Attachment 1 - Resolution Awarding PrecisionWorks LLC for $111,500.00_CAO Stamp
2. Attachment 2 - Contract_PrecisionWorks_CAO Stamp
3. Attachment 3 - Location Map
Date: April 14, 2026
Subject: ADOPT A RESOLUTION: 1) FINDING THE CITYWIDE CONCRETE GRINDING AND
SHAVING PROJECT CATEGORICALLY EXEMPT FROM THE PROVISIONS OF
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301(C); 2) APPROVING THE PROJECT PLANS AND SPECIFICATIONS FOR THE PROJECT; 3) APPROVING AND AWARDING A
CONSTRUCTION CONTRACT TO PRECISIONWORKS LLC DBA PRECISION
CONCRETE CUTTING OF OAKLAND, CALIFORNIA, IN THE AMOUNT OF $111,500.00, AND REJECTING ALL OTHER BIDS; AND 4) AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT WITH PRECISIONWORKS LLC DBA
PRECISION CONCRETE CUTTING AS THE LOWEST RESPONSIVE AND
RESPONSIBILE BIDDER FOR THIS PROJECT
4. Attachment 4 - Hyperlinks to the Plans, Specifications and Addendum No. 1
CONTACT
Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
RESOLUTION NO. 26-______
ADOPT A RESOLUTION: 1) FINDING THE CITYWIDE CONCRETE GRINDING AND
SHAVING PROJECT CATEGORICALLY EXEMPT FROM THE PROVISIONS OF THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301(C); 2) APPROVING THE PROJECT PLANS AND SPECIFICATIONS FOR THE PROJECT; 3) APPROVING AND AWARDING A
CONSTRUCTION CONTRACT TO PRECISIONWORKS LLC DBA PRECISION CONCRETE CUTTING OF OAKLAND, CALIFORNIA, IN THE AMOUNT OF $111,500.00 AND REJECTING ALL OTHER BIDS; AND 4) AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACT WITH PRECISIONWORKS LLC DBA PRECISION CONCRETE
CUTTING AS THE LOWEST RESPONSIVE AND RESPONSIBILE BIDDER FOR THIS
PROJECT
WHEREAS, the Citywide Concrete Grinding and Shaving Project (“Project”) includes the evaluation of sidewalks identified as deficient to determine whether corrective measures, such as surface grinding or shaving, could be implemented to reduce vertical offsets between adjacent concrete panels, improve accessibility, and bring sidewalks into compliance with ADA standards, thereby reducing tripping hazards and enhancing safety for all users, including individuals with mobility impairments and those using assistive devices; and
WHEREAS, the use of concrete grinding and shaving provides a cost-effective approach to addressing minor sidewalk irregularities without requiring full panel replacement, allowing the City to maximize available funding and improve accessibility at a greater number of locations; and
WHEREAS, the Plans, specifications, and Estimates (PS&E) for Project were prepared by the City of Vallejo Public Works Department Engineering Division under the direction of the Interim Public Works Director, and were advertised on PlanetBids for a four-week period commencing on January 22, 2026, in accordance with Vallejo Municipal Code Section 3.20.130; and
WHEREAS, the base bid was specified as the basis of award in the bid documents for this project; and
WHEREAS, on February 19, 2026, two (2) sealed bids were received, opened, and publicly read by the Executive Secretary to the Public Works Director and PrecisionWorks LLC dba Precision Concrete Cutting submitted the lowest responsive and responsible base bid, the “basis of award,” in the amount of $111,500.00; and
WHEREAS, in addition, there were three (3) bid alternates included to allow flexibility depending on available funding. This list of bid alternates is as follows:
• Bid Alternate 1: FY26-27
• Bid Alternate 2: FY27-28
• Bid Alternate 3: FY28-29
WHEREAS, the inclusion of the bid alternates will be determined by the staff based on available funding; and
WHEREAS, the Plans and Specifications were presented to and considered by the City Council at a regular meeting held on April 14, 2026; and
WHEREAS, projects involving repair of deficient concrete sidewalks by grinding and shaving are categorically exempt from environmental review pursuant to Section 15301(c) of the CEQA Guidelines.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby finds that the Project is categorically exempt from environmental review pursuant to CEQA Guidelines Section 15301(c) because the project involves maintenance, repair and minor alteration of existing sidewalks.
BE IT FURTHER RESOLVED that the City Council of Vallejo, having reviewed the Plans and Specifications for the Project, hereby approves and adopts said Plans and Specifications.
BE IT FURTHER RESOLVED that an invitation for bids was duly advertised on January 22, 2026, and bids were received on February 19, 2026.
BE IT FURTHER RESOLVED that PrecisionWorks LLC dba Precision Concrete Cutting of Oakland, California, having submitted the lowest responsive and responsible bid, is hereby awarded a construction contract in the amount of $111,500., based on the base bid (“basis of award”). The bid summary is as follows:
Bid
Order
Contractor Total Base Bid Amount
1. PrecisionWorks LLC dba Precision
Concrete Cutting
$111,500.00
2. Trip Stop Sidewalk Repair, Inc. $143,000.00
BE IT FURTHER RESOLVED that all other bids, to-wit:
Trip Stop Sidewalk Repair, Inc. $143,000.00
are hereby deemed rejected upon the full execution of the contract documents by the successful bidder, with notice of rejection to be given thereupon by the City Clerk.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract between the City of Vallejo and PrecisionWorks LLC dba Precision Concrete Cutting in the amount of $111,500.00, with any modifications as recommended by the City Attorney, and that the City Clerk shall attest to the signing of the contract.
BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute future Contract Change Orders not to exceed the approved Project budget.
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 14, 2026, with the following vote:
AYES:
NOES:
ABSENT:
____________________________________
ANDREA SORCE, MAYOR
ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CITY OF VALLEJO 1 CITYWIDE CONCRETE GRINDING AND
SHAVING PROJECT – PW9415
CITY OF VALLEJO
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
CONTRACT
for
CITYWIDE CONCRETE GRINDING AND SHAVING
City Project No. PW9415
THIS CONTRACT (“Contract”) made and entered into this 15th day of April 2026, at Vallejo, California, by and between the City of Vallejo, a municipal corporation of the State of California, hereinafter called City, and PrecisionWorks LLC dba Precision Concrete Cutting of Oakland, California, a California Limited Liability Company, hereinafter called CONTRACTOR.
WITNESSETH:
WHEREAS, the City Council of said City heretofore caused Plans and Specifications for the work hereinafter mentioned to be prepared, and thereafter did approve and adopt said Plans and Specifications; and,
WHEREAS, the City Council of said City did cause to be noticed for the time and in the manner required by law a notice inviting sealed bids for the performance of said work; and,
WHEREAS, Contractor, in response to such notice, submitted to the City Council of said City within the time specified in said notice, and in the manner provided for therein, a sealed bid for the performance of the work specified in said Plans and Specifications, which said bid and proposal, and the other bids and proposals submitted in response to said notice, the City Council of City, by and through its authorized representatives, publicly opened and canvassed in the manner provided by law; and,
WHEREAS, Contractor was the lowest responsive and responsible bidder for the performance of said work, and said City Council of City, as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsive and responsible bidder for the work and award to it a contract therefore.
NOW, THEREFORE, in consideration of the above, it is mutually agreed between the parties hereto as follows, to wit:
1. 1. SCOPE OF WORK
The work to be done, in general terms, consists of:
Furnishing all labor, materials, equipment, incidentals, and services for the completion of CITYWIDE CONCRETE GRINDING AND SHAVING PROJECT. The work includes but is not limited to:
CITY OF VALLEJO 2 CITYWIDE CONCRETE GRINDING AND
SHAVING PROJECT – PW9415
• Provide concrete inspection services for designated City-owned public sidewalks to include; location of offset, before photos, complete measurements of offset, and photo(s) of repaired offset. This information shall be provided as a report to the City in a format that is compatible with the City’s Geographic Information System (GIS) software (Esri Shapefile or Esri GeoDatabase). • List of grind or shave locations shall be determined by the City after report is provided by contractor.
• Furnish all labor, materials, and equipment necessary to complete tasks. • Contractor shall remove and dispose of existing temporary ramps at no extra charge. Adherence to all clean water regulations is required.
• Contractor shall provide dust control by use of a high efficiency vacuum attachment secured to the portion of the cutting or shaving machine.
• Contractor shall collect, remove, and dispose of all cutting or shaving residue at no additional cost. Adherence to all clean water regulations is required. • Contractor shall install traffic controls, as required, in compliance with the most recently adopted California Manual on Uniform Traffic Control Devices (CA MUTCD) • On-Call response time: Contractor shall mobilize within 48-hours, providing the necessary workforce and equipment, when requested by the City to inspect and repair by concrete cutting the offset or damaged sidewalk. If concrete cutting is not a feasible repair option, Contractor shall notify the City.
The Contractor shall provide all labor, tools, and materials for a complete and working project in conformance with the intent shown on the Plans and as provided for and set forth in said Plans, Specifications, and any addenda that were issued prior to the date of bid, which said Plans and Specifications are hereby referred to by such reference, incorporated herein, and made a part of this Contract.
The following documents shall constitute the Contract Documents:
(a) This Contract;
(i.) Exhibit A – Compensation
(ii.) Exhibit B – Prevailing Wage Requirements (state and federal) (iii.) Exhibit C – Insurance Requirements;
(iv.) Exhibit D – Faithful Performance Bond;
(v.) Exhibit E – Payment (Labor and Materials) Bond;
(vi.) Exhibit F – Sample Contract Change Order;
(b) Attachment 1 - Links for the Plans, Specifications, and Addenda, if any:
(i.) Plans and Specifications prepared by Public Works - Engineering for CITYWIDE CONCRETE GRINDING AND SHAVING PROJECT (PW9415), signed and stamped by the City Engineer on January 20, 2026; and
(ii.) Addendum No. 1, signed by the City Engineer on February 9, 2026; (c) Attachment 2 - Links for this Contract’s Standard Specifications:
(i.) Standard Specifications of the State of California Department of Transportation, 2025 Edition;
(ii.) City of Vallejo Standard Specifications and Standard Drawings dated December 20, 2011; and
(iii.) 2010 Americans with Disabilities Act (ADA) Standards for Accessible Design; and (d) Any other documents identified as such in the Contract Documents.
CITY OF VALLEJO 3 CITYWIDE CONCRETE GRINDING AND
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2. TERMS AND CONDITIONS
This Contract consists of the Contract Documents identified in subsections (a) through (d) of Section 1 above, all of which are incorporated herein by reference as though set forth in full, and all of which are part of this Contract, and Contractor and City agree to comply with and fulfill all obligations, promises, covenants and conditions imposed upon each of them in the Contract Documents. All of said work done under this Contract shall be performed to the satisfaction of the City Council, or its representative, who shall have the right to reject any and all materials and supplies furnished by Contractor which do not strictly comply with said plans and specifications, together with the right to require Contractor to replace any and all work furnished by Contractor which shall not either in workmanship or material be in strict accordance with said plans and specifications.
3. Contractor agrees to receive and accept the prices set forth in the Contract in an amount not to exceed one hundred eleven thousand five hundred dollars and zero cents ($111,500.00) as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Contract, also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements or from any foreseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City and for all risks of every description, connected with the work; also for all discontinuance of work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Specifications and the requirements of the Engineer under them
By my signature as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.
Pursuant to Section 1770, and following, of the California Labor Code, the Contractor shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are on file at the Office of the City Clerk, City of Vallejo, City Hall, 555 Santa Clara Street, Vallejo, California CA. Those copies shall be made available to any interested party upon request. The Contractor shall forfeit, as penalty to the City, One hundred Dollars ($100.00) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for any work done under the contract by it or by any subcontractor under it, in violation of the provisions of such Labor Code.
City shall pay Contractor the sums set forth in its Proposal in accordance with all of the terms and conditions of the Contract Documents.
The Contractor shall be permitted to substitute designated securities for any moneys withheld by the City of Vallejo to insure performance under the Contract. This right of substitution shall be exercised in the manner and subject to the conditions specified in the Contract Documents. The provisions of Public Contract Code section 22300 are incorporated herein by reference as though set forth in full and shall govern the substitution of securities and/or escrow account.
The person signing this Contract for Contractor hereby represents and warrants that he/she is fully authorized to sign this Contract on behalf of Contractor.
Commented [LZ1]: Is this the current template? Section 2 should include the subsections of Section 1, above.
Commented [FL2R1]: Used the template from
Fernando’s project: PWM07 Marina Dock A Removal
Now using the language from Robert’s MP2025 project (the latest one)
Commented [LZ3]: The bid document on page 2
specified $50 per day as a penalty. You are allowed up to $200 per day.
Commented [FL4R3]: Changed $50 to $100
CITY OF VALLEJO 4 CITYWIDE CONCRETE GRINDING AND
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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
PrecisionWorks LLC dba Precision Concrete
Cutting of Oakland, California,
a California Limited Liability Company
CITY OF VALLEJO,
a municipal corporation
By: By:
Marc Cussenot
CEO
DATE: _____
Andrew Murray
City Manager
DATE: _____
Attest:
By:
Dawn G. Abrahamson
City Clerk
Approved as to Content:
(City Seal) By:
Oscar Alcantar
Interim Public Works Director
Approved as to Form:
By:
Veronica A. F. Nebb
City Attorney
Approved as to Insurance:
By:
Armond Sarkis
Risk Manager
CITY OF VALLEJO 5 CITYWIDE CONCRETE GRINDING AND
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EXHIBIT A
COMPENSATION
CITY OF VALLEJO 6 CITYWIDE CONCRETE GRINDING AND
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EXHIBIT B
PREVAILING WAGE RATES (STATE & FEDERAL)
Please refer to the following web link for the State General Prevailing Wage Determination:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
Please refer to the following web link for the Federal General Prevailing Wage Determination:
https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=b8367d221b36cd983565ed3ce54bc b38
https://sam.gov/content/wage-determinations
CITY OF VALLEJO 7 CITYWIDE CONCRETE GRINDING AND
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EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Contractor, their agents, representatives, or employees or subcontractors. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured.
Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the Contractor under this agreement.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability with limits no less than $1,000,000 per occurrence or claim.
If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City of Vallejo requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Vallejo.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City of Vallejo. The City of
CITY OF VALLEJO 8 CITYWIDE CONCRETE GRINDING AND
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Vallejo may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Vallejo.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor.
General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions are used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City of Vallejo.
4. The limits of Insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess Insurance. Any umbrella or excess Insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City of Vallejo before the City’s own Insurance or self-insurance shall be called upon to protect it as a named insured.
Contractor agrees to endorse the City of Vallejo as an Additional Insured on the Umbrella or Excess policy, unless the Certificate of Insurance states the Umbrella or Excess policy provides coverage on a “Follow Form” basis.
4. The City of Vallejo reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
CITY OF VALLEJO 9 CITYWIDE CONCRETE GRINDING AND
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2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
5. A copy of the claims reporting requirements must be submitted to the City of Vallejo for review.
6. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current Best rating of no less than A: VII, unless otherwise acceptable to the City of Vallejo.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Vallejo for all work performed by the Contractor, its employees, agents, and subcontractors.
Verification of Coverage
Contractor shall furnish the City of Vallejo with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City of Vallejo before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Vallejo reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. Failure to exercise this right shall not constitute a waiver of right to exercise later. All verification of coverage and other insurance documents shall be mailed to the following address:
City of Vallejo
Attn: Risk Manager
555 Santa Clara Street
Vallejo, CA 94590
CITY OF VALLEJO 10 CITYWIDE CONCRETE GRINDING AND
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Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City of Vallejo is additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Payment Withhold
City of Vallejo will withhold payments to Contractor if the certificates of insurance and endorsements required in this exhibit are canceled or Contractor otherwise ceases to be insured as required herein.
CITY OF VALLEJO 11 CITYWIDE CONCRETE GRINDING AND
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EXHIBIT D
Bond Number:_______________
Premium: _________________
CITY OF VALLEJO
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN/WOMEN BY THESE PRESENTS, THAT WE,
, as _______________________________________________________________________ Principal, and , as Surety, are held and firmly bound unto the City of Vallejo, a municipal corporation of the State of California, hereinafter called the City, in the penal sum of Dollars ($ ), and no more, for the work described below, for the payments of which sum in lawful money of the United States of America well and truly to be made to the City of Vallejo, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents as herein above provided.
WHEREAS, that the Principal has entered into a contract with said City for the construction of:
CITYWIDE CONCRETE GRINDING AND SHAVING
City Project No. PW9415
NOW, THEREFORE, the condition of this obligation is such that if the above bounded Principal shall in all things stand to abide by, and well and truly keep and perform the covenants, conditions and agreements in the foregoing contract agreed on his/her or their part to be kept and performed at the time and in the manner herein specified, and shall indemnify and save harmless the City of Vallejo, its officers, agents and employees as therein stipulated, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue to guarantee Contractor’s faithful performance of its obligations in the Contract Documents, and Principal and Surety, in the event suit is brought on this bond, will pay to the Oblige such reasonable attorneys' fees as may be fixed by the Court.
The Surety herein, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same shall in any manner affect its obligations on this bond and said Surety does hereby waive notice of any such change, extension, alteration or addition. Said Surety hereby waives the provisions of Section 2819 and 2845 of the Civil Code of the State of California.
CITY OF VALLEJO 12 CITYWIDE CONCRETE GRINDING AND
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IN WITNESS WHEREOF, the above bounded parties have executed this Instrument under their several seals this __day of , 20____. The name and corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative pursuant to authority of its governing body.
PRINCIPAL SURETY
SURETY INFORMATION:
Contact Person:
Name of Company:
Address:
Telephone No.:_________________
Fax No.:___________________
NOTE: (1) Signatures of those executing for the Principal and Surety must be properly acknowledged.
(2) This Bond must be in an amount equal to 100% of the amount bid.
APPROVED AS TO FORM:
Veronica A. F. Nebb
City Attorney
Commented [LZ5]: Something is wrong with this
formatting. The word “acknowledged” is missing from the end of the sentence.
Commented [FL6R5]: Fixed the table formatting
CITY OF VALLEJO 13 CITYWIDE CONCRETE GRINDING AND
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EXHIBIT E
Bond Number:
Premium:
CITY OF VALLEJO
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
PAYMENT (LABOR AND MATERIALS) BOND
KNOW ALL MEN/WOMEN BY THESE PRESENTS, WHEREAS, that the City of Vallejo, a municipal corporation of the State of California, acting through its City Council, has awarded:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereinafter designated as the Principal, a contract for:
CITYWIDE CONCRETE GRINDING AND SHAVING
City Project No. PW9415
AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, provided that if said Contractor, or any of his/her or its subcontractors, shall fail to pay for any materials, provisions, provender or other supplies, or teams, used in, upon, for or about the performance of the work contracted to be done, or any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such labor, the Surety of this bond will pay the same.
NOW, THEREFORE, We, the Principal, and , as Surety, are held and firmly bound unto the City of Vallejo, a municipal corporation, hereinafter called City, in the penal sum of Dollars ($ ), and no more, for the payment of
which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents, as herein provided.
The condition of this obligation is such that, if said Principal, or his/her or its Subcontractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, as required by the provisions of California Civil Code, commencing with Section 9550, and providing that the persons, companies or corporations so furnishing said materials, provisions, or other supplies, appliances or power used in, for or about the performance of the work contracted to be executed or performed, or any person, company, or corporation, renting, or hiring implements, or machinery, or power, for, or contributing to said work to be done, or any person who performs work or labor upon the same, or any person who supplies both work and materials therefor, shall have complied with the provisions of said Title 15, the Surety, or Sureties, hereon will pay the same in an amount not exceeding the sum specified in his/her or its bond, and also, in case suit is brought upon this bond, a reasonable attorney's fee to be fixed by the Court, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue.
This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Section 9100 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond.
CITY OF VALLEJO 14 CITYWIDE CONCRETE GRINDING AND
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Payment (Labor and Materials) Bond
The Surety herein, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same, shall in any manner affect its obligation on this bond, and said Surety does hereby waive notice of any such change, extension, alteration or addition.
IN WITNESS WHEREOF, the above bounded parties have executed this Instrument under their several seals this day of , 20__. The name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.
PRINCIPAL SURETY
SURETY INFORMATION:
Contact Person:
Name of Company:
Address:
Telephone No.:(_____) _________
Fax No.:(_____)_______________________
NOTE: (1) Signatures of those executing for the Principal and Surety must be properly acknowledged.
(2) This Bond must be in an amount equal to 100% of the amount bid.
APPROVED AS TO FORM:
Veronica A. F. Nebb
City Attorney
Commented [LZ7]: Same comment as above.
Commented [FL8R7]: Fixed
CITY OF VALLEJO 15 CITYWIDE CONCRETE GRINDING AND
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CITY OF VALLEJO 16 CITYWIDE CONCRETE GRINDING AND
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EXHIBIT F
CITY OF VALLEJO
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
CONTRACT CHANGE ORDER NO.: DATE:
TO:
PROJECT: CITYWIDE CONCRETE GRINDING AND SHAVING PROJECT
FROM: CITY OF VALLEJO
This change order modifies and amends the provisions of that certain Contract dated ___________________ by and between the City and _________________________ (“Contractor”).
REFERENCE: Contract drawings, Sheet No.
or other drawings attached
Contractor is hereby directed to make the following changes to the Work:
By signing this Change Order, Contractor understands and agrees that it is accepting the specified sums and adjustment of contract time of completion (if any) set forth herein as full, final and complete satisfaction of any and all claims by Contractor for all costs and expenses of Contractor and anyone for whom Contractor may be responsible for the work referred to herein, including but not limited to costs or expenses of the Contractor or any of its subcontractors, materials suppliers, vendors or anyone else for whom Contractor is responsible, for labor, materials, services or equipment, no matter how characterized, whether known or unknown to Contractor, including but not limited to, all field and home office overhead, delay costs/claims, acceleration costs/claims, unabsorbed or under-absorbed home office overhead, extended field costs, general conditions, claim preparation costs, inefficiencies, or the like, no matter how characterized. Contractor further understands and agrees by signing this Change Order that any attempt by Contractor to purportedly reserve rights to claim additional time or compensation for the work referred to herein, is void.
ADJUSTMENT OF CONTRACT TIME OF
COMPLETION:
AGREED PRICE:
FORCE ACCOUNT:
BASE CONTRACT PRICE:
CITY OF VALLEJO 17 CITYWIDE CONCRETE GRINDING AND
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PREVIOUS CONTRACT CHANGE ORDER:
NEW ADJUSTED CONTRACT PRICE:
EXCEPT AS SET FORTH ABOVE, ALL TERMS AND PROVISIONS OF THE CONTRACT AND ALL PRIOR CHANGE ORDERS REMAIN IN FULL FORCE AND EFFECT.
RECOMMENDED:
NAME TITLE
Execution of this Change Order by both parties constitutes a binding agreement. This document constitutes the entire agreement between the parties. The person signing this Change Order for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor.
ACCEPTED AND AGREED:
Contractor: Date:
(Name and Title)
City: Date:
(City Engineer)
CITY OF VALLEJO 18 CITYWIDE CONCRETE GRINDING AND
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ATTACHMENT 1
LINKS TO PLANS, SPECIFICATIONS, AND ADDENDUM No. 1
Plans, Specifications, and Addendum No. 1
Items (i and ii):
https://utopia.revverdocs.com/#/auth/accessLink/4faae840-b062-4be3-b5ff- f13e1740f0bc?redirect=/home/state/data/node/208858939/1215172070/details/12 15172070?selectedDetail=nodePreview
CITY OF VALLEJO 19 CITYWIDE CONCRETE GRINDING AND
SHAVING PROJECT – PW9415
ATTACHMENT 2
LINKS FOR THIS CONTRACT STANDARD SPECIFICATIONS
Item (i): Standard Specifications of the State of California Department of Transportation, 2025 Edition
Item (ii): City of Vallejo Standard Specifications and Standard Drawings dated December 20, 2011
Item (iii): 2010 Americans with Disabilities Act (ADA) Standards
Attachment 3
LOCATION MAP
CITYWIDE CONCRETE GRINDING AND SHAVING
PROJECT NO PW9415
VALLEJO, CALIFORNIA
Attachment 4
Hyperlink:
Plans, Specifications, and Addendum No. 1
https://utopia.revverdocs.com/#/auth/accessLink/4faae840-b062-4be3-b5ff- f13e1740f0bc?redirect=/home/state/data/node/208858939/1215172070/details/1215172 070?selectedDetail=nodePreview
CONSENT CALENDAR 8.I.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Erik Rzomp, Executive Assistant to Mayor Sorce
SUBJECT: AUTHORIZE THE COUNCIL TO APPROVE A PROCLAMATION RECOGNIZING APRIL 2026 AS FAIR HOUSING MONTH
RECOMMENDATION
Vallejo City Council to approve a proclamation recognizing April 2026 as Fair Housing Month
REASONS FOR RECOMMENDATION
To raise awareness that discrimination in housing still exists and must be eliminated to ensure that all people have access to safe and affordable homes, regardless of race, color, religion, sex, national origin, familial status, or disability. Granting of this proclamation is in accordance with Vallejo City Council Policy and Procedure for Issuance of Ceremonial Documents.
BACKGROUND AND DISCUSSION
The Fair Housing Act of 1968 prohibits discrimination by direct providers of housing, such as landlords and real estate companies as well as other entities, such as municipalities, banks or other lending institutions and homeowners’ insurance companies whose discriminatory practices make housing unavailable to persons because of:
• race or color
• religion
• sex
• national origin
• familial status, or
• disability.
Even though the Act has been in effect for 58 years, housing discrimination still exists Studies from organizations like the National Fair Housing Alliance show that people of color, persons with disabilities, and those from marginalized communities face significantly higher barriers when accessing housing. Redlining, steering, unfair evictions and discriminatory lending are forms of discriminatory practices that prevent fair housing.
According to the National Low Income Housing Coalition (NLIHC), 70% of all extremely low income families spend more than half their income on rent while only 1 in 4 extremely low income families who need assistance receive it.
NLIHC, partnering with the National Women’s Law Center, also found that 74% of households that use federal rental assistance programs, including Housing Choice Vouchers, are headed by women. In 2023, federal housing assistance lifted the incomes of 364,000 Black, non-Hispanic women, 333,000 Latinas, 930,000 Asian women out of poverty.
Date: April 14, 2026
Subject: AUTHORIZE THE COUNCIL TO APPROVE A PROCLAMATION RECOGNIZING APRIL 2026 AS FAIR HOUSING MONTH
Fair Housing Month serves as a reminder of the importance of the Housing Choice Voucher Program, administered by the U.S. Department of Housing and Urban Development (HUD), which provides rental assistance to eligible families and individuals.
The Fair Housing Month proclamation will be presented at a date and time in April yet to be determined.
FISCAL IMPACT
None.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. 04152026 FairHousingMonth_
CONTACT
Erik Rzomp, Executive Assistant to Mayor Sorce (707) 648-4377 [email protected]
PROCLAMATION
RECOGNIZING APRIL 2026 AS FAIR HOUSING MONTH
WHEREAS, the principle of fair housing is not only state and federal law and policy, but a fundamental human concept and entitlement for all citizens; and WHEREAS, discrimination based on race, color, national origin, gender, disability, familial status (exclusion of minor children), religion, and other protected classes is illegal; and WHEREAS, as a community we welcome all good neighbors, recognizing the contributions and richness tendered by a wide variety of people of all colors and ethnic backgrounds, religious traditions, ages, genders, levels of ability, etc.; and WHEREAS, when people have equal opportunities to live in stable, safe homes, their well-being improves, and economic growth follows; and
WHEREAS, we must work towards ensuring that everyone, no matter what their background, has access to the same opportunities for a decent place to live and thrive.
NOW, THEREFORE, BE IT PROCLAIMED that I, Andrea Sorce, Mayor of the City of Vallejo and the Vallejo City Council do hereby proclaim April 2026 as FAIR HOUSING MONTH and urge all residents of our community to personally adopt the spirit of equal housing opportunity and adhere to the letter and character of the Fair Housing Laws.
Dated: April 14, 2026
__________________________________
ANDREA SORCE, MAYOR
Vice Mayor Diosdado ‘JR’ Matulac, District 2
Council Member Peter Bregenzer, District 5
Council Member Helen-Marie Gordon, District 6
Council Member Tonia Lediju, District 3
Council Member Alexander Matias, District 1
Council Member Charles Palmares, District 4
CONSENT CALENDAR 8.J.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, MMC, City Clerk
SUBJECT: ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE BUILDING STANDARDS
CODE APPEAL BOARD
RECOMMENDATION
Make five appointments to the Building Standards Code Appeal Board from the following disciplines, pursuant to VMC section 2.75.050:
1. Design Professional
2. Fire Protection Engineering Professional
3. Industrial Safety Professional
4. General Contractor
5. General Industry or Business Representative
REASONS FOR RECOMMENDATION
To make appointments to fill the vacancies on the Building Standards Code Appeal Board to ensure our appeals process for Building Standards Code violations is duly established.
BACKGROUND AND DISCUSSION
On May 8, 2018, City Council approved the creation of the Building Standards Code Appeals Board to hear appeals of the Building Standards Code in Chapter 12 of the Vallejo Municipal Code, including Building Code and Fire Code violations. Initial appointments were made by the Council on June 12, 2018 with reappointments conducted on March 10, 2020. Since that time, the Board met several times and all former members terms have since expired.
Per Municipal Code Chapter 2.75, the board shall be comprised of individuals, nominated by the fire code official or chief building official, who are qualified to pass on matters pertaining to fire hazards, explosions, hazardous conditions, fire protection systems, or building construction. The nominated members shall be from the following disciplines: Design Professional; Fire Protection Engineering, Industrial Safety, General Contractor and General Industry or Business Representative. Members cannot be employees of the City of Vallejo and are not required to be residents of Vallejo.
Pursuant to VMC section 2.75.060, initial appointments shall have staggered terms with two members appointed for a 1-year term, two for a 2-year term, and one for a 3-year term.
Nominations by the fire code official and chief building officer are as follows:
General Industry — Chris Stefano (One-Year Term)
Date: April 14, 2026
Subject: ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE BUILDING STANDARDS
CODE APPEAL BOARD
Chris Stefano is an ICC certified Combination Residential Building Inspector currently working for the City of Novato. He has lived in Vallejo since 2001. Before that, he was a Plastering Contractor working on Custom Homes throughout the SF Bay Area for several decades as well as on commercial projects for Apple, Oracle, William Sonoma, Victoria's Secret and Hermes. He has a Bachelor’s Degree in fine arts. While in Vallejo, he has volunteered with Mothers Against Hunger, Vallejo Together, the Vallejo Heights Neighborhood Association and organized a Neighborhood Watch for the St. Frances Neighborhood.
Business Representative - Sophia Valenti (One-Year Term) Sophia Valenti is a certified Code Enforcement Officer through the California Association of Code Enforcement Officers (CACEO) and holds multiple certifications through the International Code Council (ICC), including Permit Technician, Housing Inspector, Property and Housing Maintenance Inspector, and Residential Building Inspector.
She previously served as an employee and resident of the City of Vallejo and currently works as a Code Enforcement Inspector for the City of Martinez.
Sophia earned a Bachelor of Science in Business Administration with a concentration in Management from Sonoma State University. She is a local resident of American Canyon and a dedicated single mother to her two young daughters.
Design Professional - Brandon Marshall (Two-Year Term) Brandon is a registered Architect and Owner/Partner of the Benicia/El Cerrito-based architectural firm FOG Studio. Brandon is a Benicia resident and serves on the Benicia Code Board of Appeals as well as the Benicia Planning Commission, previously serving on the Benicia Historic Preservation Review Commission. Brandon has a Bachelor of Architecture degree from California Polytechnic State University in San Luis Obispo. Before opening FOG Studio, Brandon served as an Associate for 8 years at Studios Architecture in San Francisco working on a variety of commercial projects including tenant improvements, higher education, research and design and speculative office construction. FOG Studio has a specific focus on residential infill projects in Solano County and Vallejo in particular, and has been part of dozens of residential and commercial projects in the City of Vallejo over the last 10 years.
General Contractor - Patrick M. Donaghue (Two-Year Term) Patrick Donaghue was drafted into the US Army in 1965 where he went to helicopter flight school. He flew helicopters to include two tours in Vietnam. Patrick Donaghue graduated from California State University, Hayward in 1972 with a degree in Business Administration, and he received an MBA in Operations Management from the University of California, Berkeley. He received a California General Building contractor’s license in 1979 and a General Engineering Contractor’s license in 1994. He and his wife Carol raised 4 boys.
For the last 45 years, Patrick Donaghue has performed commercial, industrial, and residential construction, primarily in the cities of Benicia, Vallejo, Napa, Concord, and Martinez in Northern California. Projects completed in the City of Vallejo.
• Addition and remodel of the Florence Douglas Senior Center, install fire sprinklers, provide ADA upgrades to parking lot.
• Major remodel to 421 Pennsylvania Street.
• ADA upgrades and conversion of Wilderman Hall at 310 Moore Street from nursers quarters to classrooms and office.
• Major ADA upgrades and repairs to the 15 apartment buildings at Village View Apartments on Redwood Street.
• Drydock outlet and capstan repairs to Drydock 1, Mare Island. • Complete renovation of Truett Hall, a 33,000 sq ft three-story concrete building built in 1927 as the Communicable Disease Hospital at Mare Island, turning it into classrooms and offices.
Date: April 14, 2026
Subject: ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE BUILDING STANDARDS
CODE APPEAL BOARD
General Contractor - Steve Arnold (Three-Year Term)
Steven Arnold is a Certified Building Official, Certified Access Specialist (CASp), and construction professional with more than 30 years of experience in building inspection, accessibility compliance, and code enforcement.
A Vallejo resident since 1975, he began his career in construction and home inspection, earning his California Contractor’s License in 1991 and completing more than 1,000 property inspections throughout the Bay Area.
In 1994, he entered public service and held several roles including Housing Inspector, Lead Poisoning Prevention Specialist, and Senior Building Inspector before serving as Chief Building Official for the City of Vallejo from 2018 to 2024. Mr. Arnold holds multiple International Code Council (ICC) certifications, including Certified Building Official, Building Inspector, and Plans Examiner, and currently provides Building Official and CASp consulting services with 4Leaf, Inc. He also serves on the CALBO Access Committee and the Board of Directors for Milestones of Development, continuing his long-standing commitment to building safety, accessibility, and effective code administration.
FISCAL IMPACT
The stipend for the Building Standards Code Appeal Board is $40 per meeting, not to exceed $80 per calendar month. For the current fiscal year, no funds are required. Staff does not anticipate that this board will meet this fiscal year.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. Resolution Appointing Members to BSCAB. 041426_CAO Stamp
CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]
RESOLUTION NO. 26-_____
MAKING APPOINTMENTS TO THE BUILDING STANDARDS CODE APPEAL BOARD WHEREAS, Vallejo Municipal Code Chapter 2.75 established a Building Standards Code Appeal Board that shall consist of five voting members; and
WHEREAS, the purpose of the Building Standards Code Appeal Board shall be to hear and decide appeals of orders, decisions, or determinations made by the chief building official or fire code official relative to the application and interpretation of the California Building Standards Codes; and
WHEREAS, the board shall consist of members who are qualified by experience and training to pass on matters pertaining to hazards of fire, explosions, hazardous conditions, fire protection systems, or building construction and voting members must not be employees of the City of Vallejo; and
WHEREAS, the fire code official and chief building official shall nominate members from the following disciplines: Design Professional, Fire Protection Engineering Professional, Industrial Safety Professional, General Contractor, and General Industry or Business Representative; and
WHEREAS, given the specialized qualifications required of the board, members of the board shall not be required to be residents of the city of Vallejo; and
WHEREAS, members shall be appointed for terms of four years, and no member shall be reappointed to serve more than two consecutive full terms. Of the members first appointed, two shall be appointed for a term of one year, two for a term of two years, and one for a term of three years; and
WHEREAS, there currently exist five vacancies on the Building Standards Code Appeal Board; and
WHEREAS, pursuant to Vallejo Municipal Code Section 2.75.060, initial appointments shall have staggered terms with two members appointed for a 1-year term, two for a 2-year term, and one for a 3-year term; and
WHEREAS, the fire code official and chief building official have nominated the following members for appointment: Christ Stefano, Sophia Valenti, Brandon Marshall, Patrick M.
Donaghue, and Steve Arnold.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby confirms the following appointments:
Building Standards Code Appeal Board
_Chris Stefano___________________ for a term expiring April 14, 2027
_Sophia Valenti______________ for a term expiring April 14, 2027
_Brandon Marshall___________ for a term expiring April 14, 2028
_Patrick M. Donaghue________ for a term expiring April 14, 2028
_Steve Arnold______________ for a term expiring April 14, 2029
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 14, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
ANDREA SORCE, MAYOR
ATTEST:
______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.K.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Kristin Pollot, AICP, Planning and Development Services Director Hector Rojas, Long Range Planning Manager
SUBJECT: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-26 CAPITAL GRANTS AND CONTRIBUTION FUND #221 BUDGET TO RECEIVE AND EXPEND CALIFORNIA
OCEAN PROTECTION COUNCIL (OPC) GRANT FUNDS IN THE AMOUNT OF $142,659.20 (STEP 1 OF 2)
RECOMMENDATION
Notice of intent to amend the fiscal year 2025-26 Capital Grants and Contribution Fund #221 budget to receive and expend California Ocean Protection Council (OPC) funds in the amount of $142,659.20 (Step 1 of 2).
REASONS FOR RECOMMENDATION
The City is participating as a partner agency in the Solano Bayshore Resiliency Project, a multi-jurisdictional effort led by the Fairfield-Suisun Sewer District (FSSD) and funded through a grant from OPC. The total grant award is $1,391,713, of which $142,659.20 has been allocated to the City to support staff time and related project costs. In order to receive and expend these grant funds, a budget amendment to the Fiscal Year 2025- 26 Capital Grants and Contribution Fund #221 is required.
Pursuant to Section 703 of the City Charter, budget amendments require a two-step process. Step 1 is to provide notice of intent to amend the budget. As Step 2, staff will return to the City Council with a resolution to approve the budget amendment, authorize receipt and expenditure of the grant funds, and approve a contract with FSSD to formalize the City’s participation in the Solano Bayshore Resiliency Project.
BACKGROUND AND DISCUSSION
The Solano Bayshore Resiliency Project is a collaborative, multi-jurisdictional planning effort involving Solano County and the cities of Vallejo, Fairfield, Suisun City, and Benicia. The project is led by the FSSD and funded through the Senate Bill 1 (SB 1) Sea Level Rise Adaptation Planning Grant Program, which provides up to $1,391,713 in state funding to support regional shoreline adaptation planning efforts.
The SB 1 Sea Level Rise Adaptation Planning Grant Program supports local and regional governments in preparing for the impacts of sea level rise through coordinated planning and implementation efforts. In 2023, the State Legislature adopted Senate Bill 272 (SB 272), which requires local governments along the San Francisco Bay shoreline to develop subregional Shoreline Adaptation Plans in accordance with guidelines established by the Bay Conservation and Development Commission (BCDC), with plans required to be completed and submitted to BCDC by 2034. The Solano Bayshore Resiliency Project would fulfill this requirement through a coordinated, multi-jurisdictional planning effort.
The purpose of the Solano Bayshore Resiliency Project is to develop a subregional Shoreline Adaptation Plan that addresses the impacts of sea level rise and coastal flooding across the Solano County shoreline. The project includes four primary components: (1) project planning and coordination; (2) community outreach and engagement; (3) a sea level rise vulnerability assessment; and (4) preparation of a multi-jurisdictional shoreline adaptation plan.
Date: April 14, 2026
Subject: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-26 CAPITAL GRANTS AND CONTRIBUTION FUND #221 BUDGET TO RECEIVE AND EXPEND CALIFORNIA
OCEAN PROTECTION COUNCIL (OPC) GRANT FUNDS IN THE AMOUNT OF $142,659.20 (STEP 1 OF 2)
Key deliverables include hazard mapping, vulnerability assessments for critical infrastructure and communities, and the identification and prioritization of adaptation strategies, including nature-based, hybrid, and traditional infrastructure solutions. The project also emphasizes equitable community engagement, including outreach to disadvantaged communities and the incorporation of community input into adaptation planning efforts. This effort will inform future planning and investment decisions along Vallejo’s shoreline, including areas vulnerable to flooding and sea level rise such as the waterfront, Mare Island, and adjacent infrastructure.
The Solano Bayshore Resiliency Project is expected to be completed by September 30, 2027, and will result in a coordinated, science-based framework to guide long-term shoreline resilience planning and investment decisions across participating jurisdictions.
As part of the grant structure, subrecipients will receive allocations to support their participation in the project.
Vallejo’s allocation of $142,659.20 is based on a formula that considers shoreline length, population, and population at risk from sea level rise. These funds will be used to reimburse eligible costs associated with staff participation in technical advisory meetings, coordination activities, data sharing, and public engagement efforts. The City’s participation in the project will be governed by a contract for services agreement with FSSD, which incorporates the scope of work of the State Grant Agreement and requires the City to comply with all applicable terms, conditions, and requirements of that agreement, and also outlines the scope of work, reimbursement procedures, and coordination responsibilities among partner agencies.
Staff will return to the City Council at a subsequent meeting to request approval of a resolution to amend the Fiscal Year 2025-26 budget and authorize receipt and expenditure of the OPC grant funds and approve a contract with FSSD.
FISCAL IMPACT
Providing notice of intent to amend the budget initiates the process required for the City to receive and expend up to $142,659.20 in grant funding from OPC. Following City Council approval of the budget amendment and execution of an agreement with FSSD, the City will be eligible to receive and expend grant funds through the end of the grant term, in accordance with the grant agreement. These funds will be deposited into the Capital Grants and Contribution Fund #221 and used to reimburse eligible staff time and project-related expenses. No local match is required. Grant funds will be reimbursed on a quarterly basis upon submission of eligible expenses through FSSD in accordance with grant requirements.
ENVIRONMENTAL REVIEW
The requested action is not considered a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378, as it involves administrative and fiscal activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment. Therefore, it is not subject to environmental review.
ATTACHMENTS
None
CONTACT
Kristin Pollot, AICP, Planning & Development Services Director, (707) 648-4326 [email protected]
Date: April 14, 2026
Subject: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-26 CAPITAL GRANTS AND CONTRIBUTION FUND #221 BUDGET TO RECEIVE AND EXPEND CALIFORNIA
OCEAN PROTECTION COUNCIL (OPC) GRANT FUNDS IN THE AMOUNT OF $142,659.20 (STEP 1 OF 2)
CONSENT CALENDAR 8.L.
DATE: April 14, 2026
TO: Mayor and Members of the City Council
FROM: Veronica A.F. Nebb, City Attorney
Katelyn M. Knight, Assistant City Attorney
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY ATTORNEY TO EXECUTE AN
AMENDMENT TO AN AGREEMENT FOR LEGAL SERVICES WITH THE LAW FIRM OF
ATKINSON, ANDELSON, LOYA, RUUD & ROMO FOR LITIGATION SERVICES
RECOMMENDATION
Adopt a resolution authorizing the City Attorney to execute an amendment to a fee agreement with the law firm of Atkinson, Andelson, Loya, Ruud & Romo for litigation services in an amount not to exceed $750,000
REASONS FOR RECOMMENDATION
Atkinson, Andelson, Loya, Ruud & Romo currently provides legal services to the City of Vallejo in litigation matters. The firm currently represents the City in a complex employment litigation matter, which is ongoing and requires additional legal work beyond the City Attorney's monetary authority of $100,000 per fiscal year.
BACKGROUND AND DISCUSSION
The City of Vallejo utilizes outside counsel to provide legal services in specialized areas and to cover overflow work. Ruth Bond at Atkinson, Andelson, Loya, Ruud & Romo is very experienced in representing public agencies on employment law matters. Ruth Bond is currently defending the City in a complex employment case brought by a former City employee.
FISCAL IMPACT
This is a contract for legal services which are ongoing. Funds to pay the fees are currently allocated in the City Attorney budget.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. AALRR Resolution
2. Amendment #1 to AALRR Contract
3. AALRR Legal Services Agreement
CONTACT
Veronica A.F. Nebb, City Attorney (707) 648-4545
[email protected]
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AUTHORIZING THE
CITY ATTORNEY TO EXECUTE AN AMENDMENT TO AGREEMENT FOR LEGAL SERVICES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $750,000
WHEREAS, the City of Vallejo utilizes specialized outside legal services to represent it on various matters; and
WHEREAS, the law firm of Atkinson, Andelson, Loya, Ruud & Romo, PLC is currently representing the City in an employment litigation matter; and
WHEREAS, the City Attorney executed an agreement with Atkinson, Andelson, Loya, Ruud & Romo, PLC that is within the City Attorney’s signing authority; and
WHEREAS, the City Attorney desires to continue to use Atkinson, Andelson, Loya, Ruud & Romo, PLC to defend the City in the existing litigation matter; and
WHEREAS, the continued use of Atkinson, Andelson, Loya, Ruud & Romo, PLC will exceed the City Attorney’s signing authority without City Council approval.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves an Agreement for Legal Services with the law firm of Atkinson, Andelson, Loya, Ruud & Romo, PLC in an amount not to exceed $750,000 and authorizes the City Attorney to execute an amendment to the existing contract.
Adopted by the Council of the City of Vallejo at a regular meeting held on April 14, 2026 with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ANDREA SORCE, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Amendment #1 to Legal Counsel Services Agreement
AMENDMENT #1 TO OUTSIDE LEGAL COUNSEL
SERVICES AGREEMENT
Entered into this 14th day of April 2026
WHEREAS, the City of Vallejo entered into a Legal Counsel Services Agreement (“Agreement) on the 6th day of May 2025 with ATKINSON, ANDELSON, LOYA, RUUD & ROMO, a California Professional Law Corporation (“Outside Counsel”); WHEREAS, Outside Counsel has been assigned defense of one litigation matter under that Agreement, consisting of a case entitled Lee. v. City of Vallejo, et al., Solano County Superior Court Case No. CU25-01773;
IT IS HEREBY AGREED that Paragraph 2 of the Agreement regarding Compensation shall be amended as follows:
2. Compensation. City agrees to pay Outside Legal Counsel at the rate(s) as established in Exhibit B and Attachment 1 of Exhibit B in an amount not to exceed seven hundred and fifty thousand dollars ($750,000). Outside Legal Counsel shall notify City in writing no later than sixty (60) days prior to the estimated date when Outside Legal Counsel will have billed City the maximum payment amount permitted under this Agreement. Outside Legal Counsel is not authorized to engage in work or bill amounts beyond the maximum payment amount without further authorization from the City Attorney.
IT IS FURTHER AGREED that all other terms and conditions are unchanged and shall remain in effect.
IN WITNESS WHEREOF, the parties have executed this addendum to the Agreement on the day and year shown below the name of each of the parties.
ATKINSON, ANDELSON, LOYA, RUUD &
ROMO, A Professional Law Corporation
B
y:
R UTH BOND
Partner
DAT
E:
Vallejo Business License No.
CITY OF VALLEJO,
A municipal corporation
VERONICA A.F. NEBB
City Attorney
DAT
E:
Amendment #1 to Legal Counsel Services Agreement
(City Seal)
ATTEST:
By:
DAWN ABRAHAMSON
City Clerk
May 16, 2025 1:25 PM, 1345048306
Contract and Routing Form
Contract Number: 1345014192
RequisitionNumber: N/A
Cityof
Date Originated: California
FinanceDepartment ● 555 Santa ClaraStreet ● Vallejo● CA ● 94590 ● 707.648.4592 Department: CityAttorney'sOffice,
StaffContact: ElinoreRegresado, [email protected] Contract Type: Other: Outside Legal Counsel Services Agreement Vendor: Atkinson, Andelson, Loya, Ruud & Romo
/fSf!. HawContract Not to Exceed Amount: 100000.00
Contract Start Date: May 06, 2025
Option to Extend: One-year incrementsup toa totalperiod ofthree years Authority to Contract: CityAttorney
Other Comments:
This contract’sscope isforlitigationservices. Invoicesforservices\wiilbe paid out of the Risk'sdefense litigationaccount and be processed through the TPA; therefore,no PO isrequired.
End Date: Jun 30, 2030
Attachments are uploaded forreview here:https://.bit.Iy/vContracts Approved Pre-RequisitionForm
I have uploaded additionalfiles.Yes
Docusign Envelope ID: D4D0C684-082D-475C-B70B-F05384415CC6
Contractand Routing Form
Signature Page
Initial Date CommentDepartment
OriginatingDepartment/Division
RiskManager
CityAttorney'sOffice
Department Head
Finance Department
CityManager
CityClerk
Return executed contract to:ElinoreRegresado
Docusign Envelope ID: D4D0C684-082D-475C-B70B-F05384415CC6
Outside Legal Counsel Services Agreement
OUTSIDE LEGAL COUNSEL
SERVICES AGREEMENT
This Outside Leg al Counsel Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this 6th day of May 2025, by and between the CITY OF VALLEJO , a municipal corporation, hereinafter referred to as “City”, and ATKINSON, ANDELSON, LOYA, RUUD & ROMO, a California Professional Law Corporation, hereinafter referred to as “Outside Legal Counsel,” who agree as follows:
1. Services. Outside Legal Counsel, through Ruth Bond, a partner at Outside Legal Counsel shall serve as Outside Counsel, and shall be responsible for the performance of services hereunder, and as described in Exhibit A , “ Scope of Work,” and in accordan ce with Exhibit B, “Compensation.” she shall personally direct all matters except as expressly authorized by the City Attorney, and shall supervise any services performed by other members or employees of Outside Legal Counsel. Outside Counsel’s performance hereunder shall be subject to the review, direction and supervision of the City Attorney. The City Attorney will have primary responsibility for analysis, planning, budgeting, and overall management of the case. To the extent litigation is filed, the City Attorney shall be chief counsel of record for all purposes relating to any litigation.
2. Compensation. City agrees to pay Outside Legal Counsel at the rate(s) as established in Exhibit B and Attachment 1 of Exhibit B in an amount not to exceed one hundred thousand dollars ($100,000) per fiscal year, which begins July 1 and ends June 30. Outside Legal Counsel shall notify City in writing no later than sixty (60) days prior to the estimated date when Outside Legal Counsel will have billed City the maximum payment amount permitted under this Agreement.
Outside Legal Counsel is not authorized to engage in work or bill amounts beyond the maximum payment amount without further authorization from the City Attorney.
3. Independent Contractor. Outside Legal Counsel is an independent contractor and shall not represent that it, or any of its agents or employees, are agents or employees of City except as legal representatives pursuant to this Agreement.
4. Communication with the City. The City Attorney or his/her designee is Outside Legal Counsel’s contact for all purposes. During the course of this Agreement, Outside Legal Counsel will keep the City Attorney or his/her designee informed of the progress of the services provided under this Agreement , and provide copies of pleadings, motions, orders, decisions, research memoranda, reports on significant developments, and quarterly status reports to the City Attorney.
5. Conflict of Interest. Outside Legal Counsel warrants and represents that to the best of its knowledge there exists no actual or potential conflict of interest. Outside Legal Counsel shall regularly conduct conflicts analyses on its interests and those of its clients and any subcontractor.
In the event that an actual or potential conflict of interest arises during the course of this agreement, Outside Legal Counsel shall immediately disclose such conflict in writing to City.
6. Ownership of Documents. Any City documents or other materials entrusted to Outside Legal Counsel must be maintained in confidence by Outside Legal Counsel, and retained pursuant Docusign Envelope ID: D4D0C684-082D-475C-B70B-F05384415CC6
Outside Legal Counsel Services Agreement
to Outside Legal Counsel’s retention policy or returned to the City at the conclusion of the case/matter. Originals of all pleadings, memos, opinions, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Outside Legal Counsel, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier re quest of the City Attorney. Outside Legal Counsel shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder.
7. Choice of California Law and Disputes . This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. If any dispute arises out of, or related to, a claimed breach of this Agreement, the professional services rendered by Outside Legal Counsel , or any other disagreement of any nature, type, or description, regardless of the facts or the legal theories which may be involved, including attorney malpractice, breach of fiduciary duty, misrepresentation, or conflict of interest, such dispute shall be resolved by binding arbitration by a single arbitrator in Solano County, California. Each side will bear its own costs and attorney fees.
8. Time of Essence. Time is of the essence in the performance of this Agreement.
9. Term. This Agreement shall remain in effect for a period of five years. City has the option to extend in one-year increments by written notice up to a total period of three years. Either party to this Agreement may terminate this Agreement with 30 -days written notice to the non- terminating party. Upon receipt of any notice of termination, pursuant to this section, Outside Legal Counsel shall immediately cease all services hereunder except such as may be specifically approved by the City Attorney.
10. Indemnification. Outside Legal Counsel shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against all actions, suits, proceedings, claims, liability , demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising from or related to any negligent performance of services hereunder by Outside Legal Counsel, its officers, employees or agents.
11. Omitted.
12. Insurance. Outside Legal Counsel shall comply with the following insurance provisions:
A. Minimum Limits of Insurance. Outside Legal Counsel shall maintain limits no less than:
1. General Liability: $1,000,000.00 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000.00 per accident for bodily injury and property damage.
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Outside Legal Counsel Services Agreement
3. Workers’ Compensation and Employer’s Liability: $1,000,000.00 per accident for bodily injury or disease. If Outside Legal Counsel is not subject to California Workers’ Compensation requirements, Outside Legal Counsel shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.
4. Professional Liability (Errors and Omission): $2,000,000.00 combined single limit per occurrence, and annual aggregate.
B. Deductible and Self-Insured Retention. Any deductibles or self -insured retention must be declared to and approved by the City. At the option of the City, the Outside Legal Counsel shall provide a letter from Outside Legal Counsel’s Chief Financial Officer describing financial stability and resources of Outside Legal Counsel guaranteeing payment of losses and related investigations, claim administration and defense expenses. This provision does not apply to Outside Legal Counsel’s Professional Liability (Errors and Omission) insurance.
C. Other Insurance Provisions . The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:
1. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Outside Legal Counsel; products and completed operations of the Outside Legal Counsel; premises owned, occupied or used by the Outside Legal Counsel; or automobiles owned, leased hired or borrowed by the Outside Legal Counsel. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.
2. For any claims related to this project, the Outside Legal Counsel’s insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents or volunteers shall be excess of the Outside Legal Counsel’s insurance and shall not contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers.
4. The Outside Legal Counsel’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5. Each insurance policy required by this clause shall not be suspended, voided, canceled, reduced in coverage or in limit s except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given by Outside Legal Counsel to the City.
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Outside Legal Counsel Services Agreement
D. Acceptability of Insurers . Insurance is to be placed with insurers with a current A .M.
Best’s rating of no less than A:VII.
E. Verification of Coverage. Outside Legal Counsel shall furnish the City with original endorsements effecting general and automobile liability insurance coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by t he City before work commences.
F. Subcontractors. Outside Legal Counsel shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
G. Adequacy of Insurance. The City may evaluate the adequacy of insurance requirements annually on the anniversary of this Agreement’s execution and may request that Outside Legal Counsel obtain and maintain higher levels of insurance. This provision does not apply to Outside Legal Counsel’s Professional Liability (Errors and Omission) insurance.
13. Non-liability of City Officers and Employees. No officer or employee of City shall be personally liable to Outside Legal Counsel, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Outside Legal Counsel or to its successor, or for breach of any obligation of the terms of this Agreement.
14. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:
If to City: Veronica A.F. Nebb
City Attorney
City of Vallejo, City Hall
555 Santa Clara Street, 3
rd Floor
Vallejo, CA 94590
If to Outside Legal Counsel: Ruth M. Bond
Partner
Atkinson, Andelson, Loya, Ruud & Romo, PLC
3 Harbor Drive, Suite 200
Sausalito, CA 94965
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.
Routine administrative communications shall be made pursuant to section 1 of Exhibit A.
15. Integration Clause. This Agreement, including all Exhibits and Attachments, contains the entire agreement between the parties and supersedes whatever oral or written understanding Docusign Envelope ID: D4D0C684-082D-475C-B70B-F05384415CC6
Outside Legal Counsel Services Agreement
they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.
16. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.
17. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e -mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.
18. Authority. The person signing this Agreement for Outside Legal Counsel hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Outside Legal Counsel.
19. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:
Exhibit A, entitled “Scope of Work,” including any attachments.
Exhibit B, entitled “Compensation,” including any attachments.
[SIGNATURES ON FOLLOWING PAGE]
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Outside Legal Counsel Services Agreement
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
ATKINSON, ANDELSON, LOYA, RUUD &
ROMO,
A professional corporation
By:
RUTH M. BOND
Partner
DATE:
Vallejo Business License No.
(City Seal)
CITY OF VALLEJO,
A municipal corporation
VERONICA A.F. NEBB
City Attorney
DATE:
ATTEST:
By:
DAWN ABRAHAMSON
City Clerk
Docusign Envelope ID: D4D0C684-082D-475C-B70B-F05384415CC6 5/16/2025 5/27/2025
Outside Legal Counsel Services Agreement Exhibit B, Compensation
EXHIBIT A
SCOPE OF WORK
1. Services to be Provided.
A. Outside Legal Counsel will perform:
Litigation Services: analysis, representation and vigorous defense of the City of Vallejo, its agents, employees and actors in litigation cases assigned to Outside Legal Counsel by the City Attorney, including all required reporting under this Agreement, drafting and filing of pleadings, motions, court appearances, discovery handling, arbitration or mediation (if appropriate), coordination with staff, resolution or Trial, as requested by the City Attorney.
Each legal project shall be set forth in a Legal Assignment signed by the City Attorney.
All settlements involving recipients of Medicare must be properly reported so as to protect the City from future assessments, liens and fines related to the failure to protect Medicare’s interests in the case.
Adherence to Budget . In accordance with the City of Vallejo “Compensation” requirements (Exhibit B), Outside Legal Counsel will propose and develop a Legal Project Management Plan.
Any significant changes to the Plan, to include any increase in the budget, must be approved by the City Attorney prior to implementation of such changes.
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