HYBRID MEETING
www.Cityofvallejo.net
CALL AND NOTICE OF ADJOURNED
REGULAR MEETING AT 6:00 PM OF
THE VALLEJO CITY COUNCIL
JUNE 30, 2026
Council Chambers
555 Santa Clara Street
Vallejo, CA 94590
COUNCIL MEMBERS
Andrea Sorce (Mayor)
Diosdado "JR" Matulac (Vice-Mayor)
Peter Bregenzer
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Charles Palmares
NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom
City Hall and the Council Chambers will be open to
members of the public 30 minutes prior to the start of
the meeting.
PUBLIC COMMENT: Members of the Public may provide
public comments during the City Council Meeting in
person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via
phone, by dialing (669) 900-6833.
For additional instructions on how to speak remotely
during public comment, please
visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
There are four different ways you can view this public meeting:
• In Person
• Watch Vallejo local channel 28
• Stream from the City
website: www.cityofvallejo.net/Streaming
• Join the Zoom webinar:
https://ZoomRegular.Cityofvallejo.net
Scan QR code for live captions and translation in Spanish and Tagalog.
Hybrid Options are available for members of the public to participate. To participate remotely
Option to Join by Computer
From your browser go to https://ZoomRegular.CityofVallejo.net to launch and join the zoom application.
Meeting ID: 914 0075 0676#
Meeting Password: 131313
Option to Join by Phone
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Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk
Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof
AGENDA
TO THE MEMBERS OF THE VALLEJO CITY COUNCIL:
You are hereby notified that I do hereby call the Vallejo City Council in special session to consider only the matters stated on the agenda listed below. NOTICE: Members of the public shall have the opportunity to address the City Council concerning any item listed on the agenda before or during consideration of that item. No other items may be discussed at this special meeting
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.
When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.
5. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310.
Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.
6. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
VALLEJO RATIFYING ALL SPECIAL FUNDS CREATED BY THE CITY OF VALLEJO THROUGH JUNE 30, 2027
Recommendation: Adopt an ordinance of the City Council of the City of Vallejo ratifying all special funds created by the City of Vallejo through June 30, 2027 Contact: Nalungo Conley, Assistant City Manager/Acting Finance Director (707) 648-4301
[email protected]
B. ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE MARINA MANAGEMENT AGREEMENT WITH FOUNDERS 3
MANAGEMENT COMPANY TO EXTEND THE AGREEMENT TERM BY TWO
YEARS AND INCREASE THE BASE MANAGEMENT FEE, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT
Recommendation: Adopt a resolution approving the First Amendment to the Marina Management Agreement with Founders 3 Management Company (F3) to extend the Agreement term by two years and increase the base management fee, and authorizing the City Manager to execute the amendment.
Contact: Leonard Job, Public Works Director (707) 648-4433 [email protected]
C. ADOPT A RESOLUTION APPROVING A FIFTH AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH WSP USA, INC.,
FOR THE MARE ISLAND CAUSEWAY BRIDGE PREVENTATIVE
MAINTENANCE PROJECT (PW9762) TO INCREASE THE NOT TO EXCEED AMOUNT TO $1,231,201 AND EXTEND THE TERM OF THE AGREEMENT
BY ONE YEAR AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a Fifth amendment to the Design Professional Services Agreement with WSP, USA, Inc., for the Mare Island Causeway Bridge Preventative Maintenance project (PW9762) to increase the not-to-exceed amount to $1,231,201 and extend the term of the agreement by one year and authorizing the City Manager to execute same.
Contact: Leonard Job, Public Works Director 707-648-4085 [email protected]
7. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first.
A. RECONSIDERATION AND ADOPT A RESOLUTION APPROVING A
MEASURE P GRANT AGREEMENT TO GREATER VALLEJO RECREATION
DISTRICT TO SUPPORT PUBLIC SAFETY AND YOUTH PRIORITIES AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME IN AN
AMOUNT NOT TO EXCEED $300,000.00.
Recommendation: Adopt a resolution approving a Measure P Grant Agreement to Greater Vallejo Recreation District to support Public Safety and Youth Priorities and authorizing the City Manager to execute the same in an amount not to exceed $300,000.00.
Contact: Harry Black, Interim City Manager (707) 648-4576 [email protected]
B. ADOPT A RESOLUTION APPROVING THE CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,794,790 THROUGH JUNE 30, 2027, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAME
Recommendation: Adopt a Resolution authorizing a Consultant and Professional Services Agreement with Felton Institute for the IHART Program for an amount not to exceed $1,794,790 through June 30, 2027, and authorizing the City Manager to execute same.
Contact: Jason Ta, Chief of Police
[email protected]
8. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press 6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.
9. ADJOURNMENT
ADDITIONAL CITY INFORMATION
Members of the public can:
• Like us on Facebook and Instagram (@cityofvallejo)
• Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) • Sign up for emergency alerts at: alertsolano.com
Dated: Thursday, June 25, 2026
Andrea Sorce, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to
Andrea Sorce (Mayor)
Diosdado "JR" Matulac (Vice-Mayor)
Peter Bregenzer
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Charles Palmares,
at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 10:45 a.m., Thursday, June 25, 2026.
Dated: Thursday, June 25, 2026
Approved as to form:
By: for
Veronica Nebb, City Attorney
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VALLEJO RATIFYING ALL SPECIAL FUNDS CREATED BY THE CITY OF VALLEJO THROUGH JUNE 30, 2026
THE CITY COUNCIL OF THE CITY OF VALLEJO DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby ratifies all special funds created by the finance department through June 30, 2026 as needed for proper accounting and fiscal management pursuant to City Charter section 713.
SECTION 2. The City Council hereby approves and authorizes the use of all special funds set forth in Exhibit 1 and Exhibit 2 attached hereto and incorporated herein. Said funds may be used by the City for the 26-27 fiscal year.
SECTION 2. This ordinance shall not be codified in the Vallejo Municipal Code.
SECTION 3. The provisions of this ordinance shall take effect and be in full force and effect from and after thirty (30) days after its final adoption.
FIRST READ at a regular meeting of the City Council of the City of Vallejo held on June 23, 2026, and finally passed and adopted at a regular meeting of the City Council held the _____ day of July 2026, by the following vote:
AYES:
NOES:
ABSENT:
ANDREA SORCE, Mayor
ATTEST:
DAWN ABRAHAMSON, City Clerk
Exhibit 1
Fund # Fund Name Fund Description Status
001 GENERAL FUND This is the City's primary operating fund. It accounts for all financial resources of the general government, e xcept those that are legally required or by sound financial management tobe accounted for in another fund.
Active
002 UNAPPROPRIATED RESRV This is a subf und of General Fund estabished for the purpose of meeting unforseen contingencies and emergencies of the City.
Active
003 GENERAL FUND M EASURE B This is a subfund of General fund to account for Measure B/V sales tax revenues and related expenditures. Active 004 GENERAL FUND RECOVERY This is a subfund of General fund to account for Americam Rescue Plan Act (ARPA) grant revenues and rel ated expenditures.
Active
005 GENERAL FUND M EASURE P This is a subfund of General fund to account for Measure P sales tax revenues and related expenditures. Active 101 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CFDA #14.248
Accounts for monies received and expended by the City as a participant in the Federal Community Development Block Grant program.
Active
102 HOME PROGRAM CFDA #14.239 Accounts for monies received and expended by the City as a participant in the Federal HOME Grant pr ogram. Active 103 NEIGHBORHOOD STABILIZATION PROGRAM (NSP)
CFDA #14.218
Accounts for monies received and expended by the City as a participant in the Federal NSP Grant. Active 106 MARE ISLAND CONVERSION Accounts for monies received from federal grants which are used for activities relating to the convers ion of the Mare Island Naval Shipyard.
Active
107 MARE ISLAND BASE REUSE FUND Acc ounts for monies received from tenants who used the buildings on Mare Island Naval Shipyard during conversion process.
Active
109 EMERGENCY DISASTER FUND Acc ounts for monies received and expended including federal and state grant revenues for activities related to disasters. Active 112 MARE ISLAND CFD 2002-1 Accounts for monies received from property owners for levies to pay CFD 2002-1 authorized services. Act ive 113 MARE IS 2005 1A CFD SERVC Accounts for monies received from property owners for levies to pay CFD 2005-1A authorized services .A c t i v e 114 MARE ISLAND 2005 1-B CFD Accounts for monies received from property owners for levies to pay CFD 2005-1B authorized services. Active 121 HOUSING ADMIN CFDA#14.871 Accounts for the HUD Section 8 administrative grant allocation. Active 122 SEC8 OPR RESV CFDA #14.871 Accounts for pre-2004 administrative grant funds that can be used for general housing purposes. Active 123 SEC 8 VOUCHER CFDA#14.871 Accounts for the HUD Housing Choice Voucher program grant allocation. Active 124 HOUSING DEVELOPMENT Acc ounts for all non-federal, unrestricted Housing Authority resources and expenditures. Active 126 AFFORDABLE HOUSING Accounts for the activities related to Housing assets assumed by the Authority as Housing Successor to the former Redevelopment Agency. The activities are governed by California redevelopment law and must be used to provide housing for low and moderate income households.
Active
129 OUTSIDE FUNDED SERVICES The fund was established to account for monies deposited by outside parties for specific purposes per their respective contracts with the City.
Active
133 STATE GAS TAX This is a special revenue fund established under Streets and Highways Code §2105 – 2107.5, and is used to accou nt for the City’s share of the State’s annual gas tax revenue allocation and the City’s use of those funds in compliance with S&H codes. This fund is also used to account for revenues collected from the Vallejo Garbage Service, Street Sweeping for capital projects, insurance proceeds for damages caused on Street Signs/Street lights.
Active
134 STATE LANDS FUND To account for monies received from lease revenues derived from state lands adjacent to the waterfront subje ct to State Lands Commission restrictions.
Active
135 SOLID WASTE DISPOSAL To account for monies received from grants and garbage collection fines and expended on enforcing the ma ndatory garbage collection.
Active
137 NEIGHBORHOOD PARK-DEV FEE Funds are managed by the city for disbursement to Greater Vallejo Recreation District upon receipt of written application requesting disbursement from the fund for expenditures made or proposed for the benefit or use of parks or recreational facilities.
Active
138 HIDDENBROOKE COMM SVC DST Funds are used for the maintenance of roads, community center, grounds and infrastructure, entrance waterfall, lights, irrigation, and cleanliness of the Hiddenbrooke area.
Active
139 ASSET SEIZURE PROGRAM Acc ounts for monies received from police confiscated drug money and property.
Funds are held until final court/ judicial disposition is received. The funds are then restricted for police related activities.
Active
140 TRAFFIC OFFENDER VEH-VETO Accounts for monies received and expended from vehicle impound fees Active 143 HAZMAT REVOLVING FUND Funds are used for all related expenses involving handling and disposal of hazardous waste. The accumul ated balance is intended to cover a major hazmat spill if/when it occurs.
Active
147 NLP NUISANCE ABATEMENT FD This w ill provide funds for the City to pay to demolish dangerous buildings or prevent escalating nuisance conditions on private property through board-ups or other special projects.
Active
151 SUP LAW ENFORCEMENT GRANT Accounts for monies received from the Supplemental Law Enforcement Services Grant.
This grant is subject to State Legislature Annual Budget and is based upon population. Funds are automatically disbursed to the City by State through Solano County.
Active
161 LANDSCAPE MAINT DIST-ADM This f und is set up to account for city costs associated with administering and overseeing all LMD districts. Active 162 SO VALLEJO BUSINESS PARK To acc ount for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
163 SANDPIPER POINT LMD To account for special assessment on property within boundaries for the restricted purpose of providing l andscape services within the specified district.
Active
164 SUMMIT II LMD To account for special assessment on property within boundaries for the restricted purpose of providing landsca pe services within the specified district.
Active
165 TOWN & COUNTRY LMD To account for special assessment on property within boundaries for the restricted purpose of providing la ndscape services within the specified district.
Active
166 COSTA DEL RIO (SEAVIEW) To acc ount for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
167 MONICA PLACE LMD To account for special assessment on property within boundaries for the restricted purpose of providing land scape services
within the specified district.
Active
168 GREENMONT/SEAPORT LMD To acc ount for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
169 RIDGECREST LMD To account for special assessment on property within boundaries for the restricted purpose of providing landsc ape services within the specified district.
Active
170 CARRIAGE OAKS LMD To acc ount for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
171 CIMARRON HILL/MADIGAN LMD To account for special assessment on property within boundaries for the restricted purpose of provi ding landscape services within the specified district.
Active
City of Vallejo
1
Exhibit 1
Fund # Fund Name Fund Description Status
City of Vallejo
172 FLEM HILL/SPRINGTREE LMD To account for special assessment on property within boundaries for the restricted purpose of provid ing landscape services within the specified district.
Active
173 SOMMERSET I & II LMD To account for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
174 WOODRIDGE LMD To account for special assessment on property within boundaries for the restricted purpose of providing landsca pe services within the specified district.
Active
175 COLLEGE HILLS LMD To account for special assessment on property within boundaries for the restricted purpose of providing lan dscape services within the specified district.
Active
176 SOMMERSET III LMD To acc ount for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
177 BORDONI RANCH LMD To account for special assessment on property within boundaries for the restricted purpose of providing lan dscape services within the specified district.
Active
178 N/E QUADRANT LMD To account for special assessment on property within boundaries for the restricted purpose of providing land scape services within the specified district.
Active
180 GARTHE RANCH LMD To account for special assessment on property within boundaries for the restricted purpose of providing land scape services within the specified district.
Active
181 HUNTER RANCH I & II LMD To account for special assessment on property within boundaries for the restricted purpose of providi ng landscape services within the specified district.
Active
182 GLEN COVE I & II-CTRY PL To account for special assessment on property within boundaries for the restricted purpose of provid ing landscape services within the specified district.
Active
183 HUNTER RANCH III LMD To acc ount for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
184 TOWN & COUNTRY II LMD To account for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
185 GLEN COVE III LMD To acc ount for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
Active
186 MARINE WORLD LMD To account for special assessment on property within boundaries for the restricted purpose of providing land scape services within the specified district.
Active
187 MARIN VIEW LMD To account for special assessment on property within boundaries for the restricted purpose of providing landsc ape services within the specified district.
Active
188 GARTHE RANCH ESTATE LMD To account for special assessment on property within boundaries for the restricted purpose of providi ng landscape services within the specified district.
Active
191 NAVIGATION CENTER Accounts for various donations to support the operation of the Vallejo Homeless Navigation Center. Active 192 COSTCO LOAN FUND This fund is established to account for the receipt and disbursement of funds related to the Costco Loan Agr eement. It will track loan proceeds and subsequent disbursements made related to the project.
Active
193 PLANNING AND DEVELOPMENT SERVICES This f und is established to account for revenues and expenditures related to the City’s planning, zoning, permitting, and development functions.
Active
194 MULTIYEAR PROGRAM To track the expenditures of General Fund supported projects that receive funding allocations spanning mor e than one fiscal year
Active
201 CAPITAL OUTLAY FUND Accounts for capital outlay projects, including acquisitions and improvements of public property, public works projects, facilities, equipment and systems funded by General fund and other sources.
Active
203 TRANSP. IMPACT MITIGATION To account for development impact fees for transportation mitigation monies collected by the City a t the time of development.
Active
204 BRIDGE CONSTRUCTION To account for the monies received from the Bridge Construction Development Tax ordinance and expended to provide new bridges and other traffic improvements within the City.
Active
205 FIRE STATION #7 FACILITY To track funding and expenditures for project PW9963, Fire Station No. 7. This project began in 198 9, and was completed in 2001. Funding for the project was provided by developer fees.
Active
206 ARTS & CONVENTION CENTER To account for monies set aside for the design and construction of an Arts and Convention Center wit hin the City. This fund accounts for the Advance to the Redevelopment Agency to fund the Empress Theater renovation. Fund 206 is the lender, and the Redevelopment Agency of the City of Vallejo is the borrower.
Active
208 NORTHGATE FEE DIST #94-1 To account for monies received from the development of the Northgate areas and expended for improvem ents therein. Active 211 HIDDENBROOK/S.V.OVERPASS To acc ount for developer fees and Hiddenbrooke excise taxes collected for overpass project expenditures. Active 213 MARE IS.CFD2005-1A FACLTS Accounts for monies received from property owners for levies to pay CFD 2005-1A authorized fac ilities. Active 218 NEQ 2003-1 IMP BOND To account for Improvement Bond funds for the NE Quadrant. Active 219 GAS TAX CAPITAL PROJECTS FUND Accounts for monies received from State traffic congestion relief and proposition 42 replacemen t allocations for street maintenance and capital expeditures.
Active
221 CAPITAL GRANT & CONTRIBTN Accounts for capital project expenditures funded by grants, developers, and other third parties. Act ive 224 COLUMBUS PARKWAY IMPROVMT To account for revenue received from developer’s payment (CP payment) for use on Columbus Parkway w idening project. Active 226 ROAD MAINT/REHAB ACT FUND To account monies received for RMRA Road Maintenance and Rehab ilitation Account for basic road maintenance and critical safety projects on the local streets and roads system.
Active
227 WATERFRONT HISTORY PARK PROJECT FUND Accounts for the planning, development, and construction of the Waterfront History Park Prokect and other activities that further the goals of the project.
Active
228 MEASURE P CAPITAL PROJECT FUND To account for capital-related projects funded by Measure P salex tax. Active 303 1999 COPS & POL/FIRE STA This is a debt service fund used to account for the accumulation of resources for, and the payment o f, general long-term debt principal and interest related to the 1999 Certificates of Participation.
Active
309 LOAN A This fund is a debt service fund used to account for the accumulation of resources for, and the payment of, general lo ng- term debt principal and interest related to 2000, 2002, and 2003 certificate of participation which were restructured into UBOC Reimbursement Loan Obligations A and Loan B.
Active
343 HIDDENBROOKE 1998 Accounts for the accumulation of resources for, and the payment of the long-term debt principal, interest a nd administrative expenses related to the Hiddenbrooke Improvement District #1998-1 Improvement Bonds, 1998 Series A. Proceeds of the bonds were used to refund the previously issued Sky Valley CFD bonds.
Active
346 N.E. QUAD IMP DIST 03-1 This is a (assessment district) debt service fund used to account for the accumulation of resources f or, and the payment of principal, interest and administrative expenses related to the Northeast Quadrant Improvement District #2003-1 Improvement Bonds, 2003 Series A.
Active
348 HIDDENBROOK IMP DST-2004A
Accounts for the accumulation of resources for, and the payment of principal, interest and administrative expenses related to the Hiddenbrooke Improvement District 2004 Series A. Proceeds from the bonds were used to purchase the 1998 district bonds in lieu of redemption.
Active
401 WATER To account for the production and distribution of water to residents and businesses located within the city. Active2
Exhibit 1
Fund # Fund Name Fund Description Status
City of Vallejo
402 TRAVIS WATER OPERATING To account for the activities and operation of the Travis AFB water system. Active 403 GREEN VALLEY/CURRY L AKES To acc ount for the activities and operation of the Green Valley/Curry Lakes water system. Active 404 WATER CAPITAL FUND To account for the water connection fees imposed on new development. Fees are used for expansion and upgr ades of the City’s water supply and distribution system. This is also used to account for capital-related projects in City water system.
Active
406 WATER IMPROVEMENT PROJECT
This fund is repurposed to account for Water Enterprise multi-year operating projects (MYOP). Previously closed in FY2004-
05. Active
410 TRAVIS CAPITAL EQ RESERVE Accumulate f unds to carry out capital projects for Travis water system. Active 411 LAKES CAPITAL FUND Accumulate f unds to carry out capital projects for Green Valley/Curry Lakes water system. Active 412 WATER RATE STABILIZATION This is created to help meet the City’s legal covenant to maintain a debt service coverage ratio of 125 percent on the Water fund's outstanding bonds.
Active
415 MARINA To account for the activities, improvements, and debt service payments of the City-owned Marina. Active 425 GOLF COURSE To account for the operation of the municipal golf fac ility – Blue Rock Springs Golf Course Active 431 VJO STATION PRKG STRCTURE To account for the operations, maintenance and management of Vallejo Parking Structure. Active 432 FIBER ENTERPRISE FUND To account for all revenues generated through the provision of internet services, in accordance with th e contracts the City Council may authorize for provision of retail internet services. This fund is also used to record loans and grants received for the City's Fiber Optic Network.
Active
501 CORPORATION SHOP To account for management of corporation yard shop operations which includes maintenance of city vehicles as well as special equipments.
Active
502 EQUIPMENT REPLACEMENT To account for City Fleet Vehicle Replacement Funds and Vehicle acquisition and for all other fleet equ ipment and its related depreciation.
Active
503 INTERGOVERNMENTAL LOAN Accounts for the city's intergovernmental loans to the former Vallejo Redevelopment Agency. Active 506 RETIREE HEALTH BENEFITS To account for the City’s Retiree Healthcare Plan’s annual O PEB costs and unfunded actuarial accrued liabilities in compliance with GASB 75.
Active
508 GENERAL LIABILITY Accounts for payment and administration of the General Liab ility claims of the city. Active 509 WORKERS COMP Accounts for payment and administration of the Workers Compensation claims of the city. Active 601 ADMINISTRATIVE FUND Accounts for funds held for special programs, including performance bonds for construction projects. Activ e 602 PAYROLL BENEFITS To account for cash transferred from various funds from which actual cash is remitted to governmental agenci es, employees and other agencies for employee benefits
Active
603 MC CUNE COLLECTION ENDOWMENT FUND Accounts for monies received from donation and sale of rare books and other articles to mai ntain the McCune book collection. The pricipal is invested and interest earnings are available to support the McCune Fund activities.
Active
611 UTILITY TRUST VSFCD To account for sewer b illings that the City were preparing for Vallejo Sanitation & Flood Control District. Active 627 RD OBLIGATION RETIRMT ADM Used to account for Redevelopment Pr operty Tax Trust Fund (RPTTF) received for the payment of long term debt and other obligations incurred by the Successor Agency of the Former Redevelopment Agency.
Active
810 GEN FIXED ASSET ACCT GRP Used to acc ount for the cost of fixed assets for general governmental purposes. These include all fixed assets except for those accounted for in Proprietary and fiduciary funds.
Active
820 SPCL ASSESS LT DEBT ACCT GRP Used to establish acc ounting control for outstanding principal of long-term debt related to special assessment districts. Active 821 GENERAL LONG TERM DEBT ACCT GRP Used to establish accounting control for outstanding principal of long-term obligations of th e City excluding those related to proprietary and fiduciary funds.
Active
900 POOLED CASH The Pooled Cash fund is used to establish accounting control of the various general ledger Cash account balance f or all funds maintainted by the City.
Active
3
Exhibit 2
Fund # Fund Name Fund Description Status
104 RENTAL REHAB PROG Accounts for Rental Rehab Programs closed FY 2000-01 105 BAYVIEW REHAB PROGRAM Accounts for monies used to provide low interest loans for the purchase of housing by low and moderate income families. closed FY 2000-01 108 MARE ISLAND COOP AGMT Accounts for monies received from the US Navy for the maintenance and operation of Mare Island based on the cooperative agreement.
closed FY 2004-05
110 MARE IS DEVP SVCS To acc ount for monies received from various sources which are used for activities relating to the conversion of the Mare Island Naval Shipyard to Civilian use.
closed FY 2000-01
111 MARE ISLAND IMPROVE DIST This fund was created to account for monies received from taxes levied to the owners on record at th e time, ex. Lennar, City, Tuoro University, etc.
not used, closed FY 2000-01
115 MARE ISLAND CFD-2007 I-A Intended to account for transactions of this district. not used, closed FY 2006-07 116 MARE ISLAND CFD-2007 I-B Intended to account for transactions of this district. not used, closed FY 2006-07 120 MOBILE HOME PARK FUND Accounts for the fees and costs supporting the City's mobile home ordinance. closed FY 2005-06 125 CNTY SECTN 8 VOUCHERS To account for monies received and expended under county Section 8 voucher program. closed FY 2003-04 128 URBAN FOREST GRANT Funds are used to help arrest the decline of urban forest resources, fac ilitate the planting of trees in cities, and improve the quality of the environment in urban areas through establishment and improved management of urban forest resources. The program also strives to facilitate the creation of permanent jobs in tree maintenance and urban forestry activities. closed FY 2009-10
130 PROJ REAL CHANCE GRNT This fund accounts for the monies received and expended from the grant. closed FY 2000-01 131 LIBRARY FUND Fund was used in the repair and maintenance of the Library building and any other expenses associated with maint aining the building. This includes janitorial services, electrical, etc. closed FY 2004-05
132 TRAFFIC SAFETY To account for monies received from state sources to be expended on the renovation of the traffic signals wit hin the city. closed FY 2000-01 136 SCHOOL GROUND IMPRVT To account for monies transferred from the water system to pay the School District for projects that en hances the landscaping of school grounds.
closed FY 2004-05
141 COLD CASE GRANT This f und accounts for Solving Cold Cases with DNA Project grant closed FY 2011-12 142 REPAIR & DEMOLITION REVOLVING FUND F unds were used to account for the costs incurred by the city in doing or causing to be done the necessarry work of repair or demolition of dangerous or substandard buildings.
closed FY 2012-13
144 ASSET SEIZR-15% ASIDE Acc ounts for the 15% share of monies received from confiscated property. closed FY 1999-00 145 DOWNTOWN BUSNS IMPRV Accounts for activities in Downtown Business Improvement District. This fund was closed and moved to Gen eral Fund. closed FY 2004-05 146 OFFICE OF TRFC SFTY GRANT This fund accounts for the Office of Traffic Safety grant-funded programs. closed FY 2026-2027 148 NOT USED not used
149 JUSTICE ASSISTANCE GRANT Accounts for monies received from the Justice Assistance Program Grant. closed FY 2026-2027 150 OCJP-VIOLENCE VS WMAN Accounts for Violence against Women program closed FY 1999-00 152 CADET PROGRAM Accounts for monies received for the Cadet Program of Police Dept. closed FY 2019-20 153 POLICE-O.R. GRANT To account for monies received for Police-O.R.Grant closed FY 1999-00 154 OTS-RBS GRANT To account for monies received for OTS-RBS Grant closed prior to FY 1999-00 155 ZERO TOLERANCE GRANT To account for funds received and expended for a state grant program that tagets youth alcohol problems. closed FY 1999-00 156 CA DEPT-CORECTN/REHAB GRT Accounts for grants received from California Department of Corrections and Rehab ilitation to support the needs of Solano County parolees. The term of the grant is from February 1, 2007 through June 30, 2009. Fighting Back was designated as the implementing organization for this grant with the oversight by the Vallejo Police Department. closed FY 2009-10
157 FEMA To account for monies received and expended under the Federal Emergency Management Agency Grant Program closed FY 1999-0 0 158 ARCHITECTURAL HERTAGE The Architectural Heritage Grant fund is used to account for monies received from a state grant designe d to provide assistance in preserving the architectural heritage of buildings within the City. closed FY 1999-00
159 ABC CRIME GRANT The ABC Criminal Justice Grant fund is used to account for monies received and expended under the ABC Crimin al Justice Grant program within the Police Department.
closed FY 1999-00
179 VALLEJO CORNERS LMD To account for special assessment on property within boundaries for the restricted purpose of providing l andscape services within the specified district.
closed prior to FY 1999-00
189 DOWNTOWN WATERFRONT LMD To account for special assessment on property within boundaries for the restricted purpose of providi ng landscape services within the specified district.
closed FY 1999-00
190 URBAN FORESTRY GRANT Accounts for activities related to Urban Forestry Grant closed prior to FY 1999-00 202 TRAFFIC SIGNAL INTERCONN To account for monies received from federal and state to be expended for the renovation of traffic s ignals within the City. closed FY 2005-06 207 NORTHGATE BENEFIT #93-1 To track the construction of, and funding for, public works improvement projects in the Northgate Dis trict. Deposits made by developers involved in such construction are tracked in this fund. closed FY 2009-10
209 SOLANO BIKEWAY PROJECT/97 To account for grant monies used for construction/improvements for the I-80 Bikeway (PW-9954), and the Solano Bikeway Project/97 (SBPJ97).
closed FY 2005-06
210 CITYWIDE TRAFFIC SIGNALII To account for grant monies used for construction/improvements for traffic signals throughout the C ity. closed FY 2005-06 212 COPs 1999 CIP $4.8m To account for bond proceeds from the 1999 CIP. closed FY 2006-07 214 2000 COPs CIP To account for 2000 Certificate of Participation funds. closed FY 2011-12 215 2002 COP To account for 2002 Certificates of Participation funds. closed FY 2011-12 216 MARE IS BNFT DIST To account for District Fees and Capital Project Expenditures. closed FY 2004-05 217 2003 COPs ($8m) To account for 2003 Certificate of Participation related to the lease agreement with the Vallejo Public Finan cing Authority. closed FY 2006-07 220 DOWNTOWN DEVELOP CAP PROJ To acc ount for Triad/Downtown Development Agreement (DDA) revenues and expenditures incurred by City on behalf of Redevelopment Agency.
closed FY 2010-11
222 VALLEJO STATION To account for Vallejo Station project costs. closed FY 2021-22 223 LONG TERM MAINTENANCE To account for revenue received from cell tower leases for use on long term repairs and maintenance expenditures. closed FY 2026-2027 225 EMPRESS THEATER To account for expenses related to the transfer and maintenance of the Empress Theater. closed FY 2026-2027 301 VALLEJO PUB FIN AUTHORITY To account for the financing activities of the City’s Public Financing Authority (PFA), related to the Marine World Redevelopment Agency. Fund accounts for the issuance of an annual Revenue Anticipation Note to provide working capital to Six Flags
Closed FY 2008-09
302 MARINE WORLD C.O.P.S. To account for the accumulation of sublease revenues from the Marine World Africa - USA Fac ilities and the payment of annual debt service requirements.
Closed FY 2002-03
304 2000 CIP COPs ($30.38 Mn) This is a debt service fund used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest related to the 2000 Certificates of Participation. closed FY 2012-13
City of Vallejo
List of Funds
1
Exhibit 2
Fund # Fund Name Fund Description Status
City of Vallejo
List of Funds
305 2002 COP DEBT SVC FUND This is a debt service fund used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest related to the 2002 Certificates of Participation. closed FY 2012-13
306 2003 COPs ($8m) This is a debt service fund used to account for the accumulation of resources for, and the payment of, genera l long-term debt principal and interest related to the 2003 Certificates of Participation. closed FY 2012-13
307 2000-2003 COPS To account for 2000-2003 Certificate of Participation funds. closed FY 2013-14 311 DOWNTOWN PARKING This is a debt service fund used to account for the accumulation of resources for, and the payment of, gener al long-term debt principal and interest related to the City’s downtown off street parking. closed FY 2005-06
312 AD#55 N/E QUADRANT This is a debt service fund used to account for the accumulation of resources for, and the payment of, gen eral long-term debt principal and interest related to the City’s Northeast Quadrant Improvement District (Assessment District #55) special assessment debt.
closed FY 2006-07
313 AD#56 SO.VJO.BUS.PARK This is a debt service fund used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest related to SO. Vallejo Bus Park closed prior to FY 1999-00
314 AD#58 N/E QUADRANT This is a debt service fund used to account for the accumulation of resources for, and the payment of, gen eral long-term debt principal and interest related to the City’s Northeast Quadrant Improvement District (Assessment District #58) Refunding Improvement Bonds (Reassessment and Refunding of 1986). closed FY 2004-05
315 AD#64 N/E QUADRANT This is a debt service fund used to account for the accumulation of resources for, and the payment of, gen eral long-term debt principal and interest related to the City’s Northeast Quadrant Improvement District (Assessment District #64) Limited Obligation Refunding Improvement Bonds (Reassessment and Refunding of 1989). closed FY 2004-05
316 AD#65 FAIRGROUNDS DRIVE This is a debt service fund used to account for the accumulation of resources for, and the payment of , general long-term debt principal and interest related to the Vallejo Public Financing Authority 1998 Limited Obligation Revenue Bonds. closed FY 2011-12
317 AD#68 N/E QUADRANT This is a debt service fund used to account for the accumulation of resources for, and the payment of, gen eral long-term debt principal and interest related to the City’s Northeast Quadrant Improvement District (Assessment District #68 – NEQ Neighborhood F) Limited Obligation Improvement Bonds (Series 1994). closed FY 2005-06
318 GLEN COVE AD 61 This is a debt service fund used to account for the accumulation of resources for, and the payment of, genera l long-term debt principal and interest related to the Vallejo Public Financing Authority Limited Obligation Refunding Improvement Bonds, Glen Cove Community Assessment District #61 (Reassessment and Refunding of 1993) Series 93-A. closed FY 2012-13
319 PFA REV BOND A-GLEN COVE This is a debt service fund used to account for the accumulation of resources for, and the payment o f, general long-term debt principal and interest related to the Vallejo Public Financing Authority Local Agency Revenue Bonds 1993 Series A. closed FY 2004-05
320 PFA REV BOND B-GLEN COVE This is a debt service fund used to account for the accumulation of resources for, and the payment o f, general long-term debt principal and interest related to the Vallejo Public Financing Authority Local Agency Subordinated Revenue Bonds, 1993 Series B.
closed FY 2004-05
321 GLEN COVE - 2003 SERIES A This is a debt service fund used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest related to the Vallejo Public Financing Authority Local Agency Revenue Bonds, 2003 Series A (Glen Cove).
closed FY 2011-12
323 HIDDENBROOK(98)ADMIN Accounts for monies collected as the result of special taxes which are used to fund a variety of municip al services provided to the residents of the Hiddenbrooke development.
closed prior to FY 1999-00
340 SKY VALLEY 1988 Accounts for the accumulation of resources for, and the payment of, long-term debt principal and interest re lated to the Sky Valley CFD bond issued in 1988.
closed FY 1999-00
341 SKY VALLEY 1991 Accounts for the accumulation of resources for, and the payment of, long-term debt principal and interest r elated to the Sky Valley CFD bond issued in 1992.
closed FY 1999-00
342 FLOSDEN 1991 CFD Accounts for transactions of this district. closed prior to FY 1999-00 344 HIDDENBROOKE (98) ADMIN Accounts for the accumulation of resources for, and the payment of administrative expenses (i.e., pro fessional services, indirect costs) related to the Hiddenbrooke Improvement District #1998-1 Improvement Bonds, 1998 Series A. closed FY 2006-07
345 NEAST QUAD IMP DIST 99-1 Acc ounts for bond proceeds to be used to improvements financed by the Northeast Quadrant Improvement District. closed FY 2003-04 347 NE QUAD 2003-B REV BONDS This is an assessment district debt service fund used to account for the accumulation of resources f or, and the payment of principal, interest and administrative expenses related to the Northeast Quadrant Improvement District Local Agency Revenue Bonds, 2003 Series B
closed FY 2018-19
349 MI CFD 2009-01 This Debt Service fund is intended to account for a proposed bond issue used to finance infrastructure for Tou ro University. closed prior to FY 1999-00 351 PARKING LEASE To acc ount for the accumulation of sublease revenue from the City and the payment of the annual debt service program closed FY 2000-01 405 WATER BENEFIT DISTRICT To account for funds advanced for major elevated storage and lake system projects. closed FY 2005-06 407 FLEMING HILL WATER TPI To account for the construction of Fleming H ill WTP closed FY 2005-06 408 WATERMAIN EXTENSION To account for accumulation of water main extension fee collected whenever a watermain extension is a pre requisite of obtaining water service.
closed FY 2005-06
409 WATER RESERVES-REPLACEMTS This f und was established to accumulate a portion of the service charges imposed on water connections for the purpose of establishing a systematic watermain replacement program. closed FY 2005-06
416 ELECTRIC UTILITY Intended to account for Electric Ut ility not used, closed FY 2001-02 420 LOCAL TRANSPORTATION To account for Local Transportation Operations. closed FY 2012-13 421 TRANSPORTATION - CAPITAL To account for local transportation capital project grants. closed FY 2015-16 430 PARKING To account for the operations, maintenance and mangement of the Vallejo Station Parking structure. closed FY 2004-05 435 WATERSTONE DEVELOPMNT To acc ount for the financial transactions involving the maintenance and administration of the Waterstone Apartment complex, purchased by the Vallejo Housing Authority in August 2001. closed FY 2005-06
481 VSFCD-WASTEWTR OPRTNG To account for VSFCD Waste Water Operations closed prior to FY 1999-00 482 VSFCD-WASTEWTR CAPITL To account for capital projects for Vallejo Sanitation & Flood Control Department closed prior to FY 199 9-00 483 VSFCD-UPPER LATERAL To acc ount for district's upper lateral program for sewer line repair. closed prior to FY 1999-00 484 VSFCD-DEBT SERVICE This is a debt service fund used to account for the accumulation of resources for, and the payment of, lo ng-term debt principal and interest related to Vallejo Sanitation & Flood Control Department. closed prior to FY 1999-00
485 VSFCD-1993 BOND ISSUE This is a debt service fund used to account for the accumulation of resources for, and the payment of, long-term debt principal and interest related to the 1993 Bond for Vallejo Sanitation & Flood Control Department. closed prior to FY 1999-00
486 VSFCD-STORM WTR OPRTG To account for storm water operations. closed prior to FY 1999-00 487 VSFCD-STORM WTR CAPTL To account for storm water capital projects. closed prior to FY 1999-00 488 VSFCD-INSURANCE To account for Vallejo Sanitation & Flood Control Department Insurance. closed prior to FY 1999-00 489 VSFCD-TRUST To account fot VSFCD Trust closed prior to FY 1999-00 2
Exhibit 2
Fund # Fund Name Fund Description Status
City of Vallejo
List of Funds
490 VSFCD-PAYROLL To account for payroll fund for VSFCD. closed prior to FY 1999-00 491 VSFCD-MARE IS CNVRSN To account for VSFCD -Mare Island Conversion. closed prior to FY 1999-00 492 VSFCD-LEMON ST MAINT To account for Lemon ST. Maintenance. closed prior to FY 1999-00 504 EMPLOYEE LEAVE LIAB To acc ount for employee leave liability closed FY 1999-00 505 SELF INSURANCE To account for Risk Management (internal service fund) operations involving management of the City’s Workers’ Compensation and General Liability insurance accounts and transactions. closed FY 2019-20
507 BANKRUPTCY CLAIMS To account for both claim obligations and the resources for settlement of these claims. closed FY 2015-16 604 DOWNTOWN IMPRVMT DIST Accounts for the revenues and expenses of the downtown district, which was established to promote downt own business. closed FY 1999-00 605 SCHOOL IMPACT MITIGTN Accounts for fees collected on behalf of the Vallejo Unified School District in order to mitigate the i mpact of new residential, commercial and industrial development.
closed FY 2000-01
606 RED RIBBON/ANTI-DRUG To Account for contributions and disbursements of monies in accordance with the Red Ribbon Committee clos ed prior to FY 1999-00 607 ERNIE WICHEL SCHLRSHP To account for monies used for scholarships that are awarded by the School District, for qualifying cit y high school students closed FY 2004-05 608 COUNTY PUBLIC FACILTS To account for monies that the City collects on behalf of Solano County for new development that takes place within City limits.
closed FY 2000-01
609 VJO-PUB EMPLYES SCHLR To account for donations and disbursements of monies for the City of Vallejo employee scholarship progr am. closed FY 1999-00 610 COMMUNITY PARTNERSHIP Used to account for non-federal monies that supplement the C SAP grant project and maintained for the Community Consortium.
closed FY 2000-01
612 PAYROLL TRUST To account for cash transferred from various funds from which actual cash is remitted to governmental agencies , employees and other agencies for employee benefits
closed prior to FY 1999-00
620 FLOSDEN DS RETIRMENT Used to account for Redevelopment Property Tax Trust Fund (RPTTF) received for the payment of long term debt and other obligations incurred by the Flosden Acres Project Area. closed FY 2012-13
621 FLOSDEN RETIRMENT FUND Used to account for Redevelopment Proper ty Tax Trust Fund (RPTTF) received for economic development and redevelopment of Flosden Acres geographic project areas. closed FY 2014-15
622 MARINA VISTA DS RETIRMENT Used to account for Redevelopment Pr operty Tax Trust Fund (RPTTF) received for the payment of long term debt and other obligations incurred by the Marina Vista Project Area. closed FY 2014-15
623 MERGED PROJ AREA RETIRMET Used to account for Redevelopment Property Tax Trust Fund (RPTTF) received for economic development and redevelopment of Merged geographic project areas.
closed FY 2014-15
624 WATERFRONT DS RETIRMENT Used to account for Redevelopment Proper ty Tax Trust Fund (RPTTF) received for the payment of long term debt and other obligations incurred by the Waterfront Development Project Area. closed FY 2014-15
625 WATERFRONT DDA RETIRMENT Used to account for Redevelopment Property Tax Trust Fund (RPTTF) received for economic development and redevelopment of Waterfront Development geographic project areas. closed FY 2014-15
626 VJO CENTRAL DS RETIRMENT Used to account for Redevelopment Pr operty Tax Trust Fund (RPTTF) received for the payment of long term debt and other obligations incurred by the Vallejo Central Project Area. closed FY 2014-15
628 2001 HOUSING REV BOND RET Used to account for Redevelopment Proper ty Tax Trust Fund (RPTTF) received for the payment of long term debt and other obligations incurred for Affordable Housing.
closed FY 2014-15
629 EMPRESS INVESTMENT FD LLC R ehabilitation and Renovation of Empress Theater closed FY 2016-17 710 VRA ADMINISTRATION This is the general operating fund of the Vallejo Redevelopment Agency and is used to account for administ rative costs prior to their allocation to the individual project areas.
closed FY 2011-12
711 VRA-AFFORDABLE HOUSING Accounts for the 20% low and moderate income housing set-aside required by state redevelopment law to finance development and rehabilitation of low and moderate income housing projects, including related loan payments. closed FY 2011-12
720 VRA-MARINA VISTA CAPITAL Used to account for monies, including tax increment receipts, expended on economic development and r edevelopment of Marina Vista geographic project areas.
closed FY 2011-12
721 VRA-FLOSDEN ACRES CAPITAL Used to account for monies, including tax increment receipts, expended on economic development and redevelopment of Flosden Acres geographic project areas.
closed FY 2011-12
722 VRA-WATERFRONT CAPITAL Used to account for monies, including tax increment receipts, expended on economic development and red evelopment of Waterfront geographic project areas.
closed FY 2007-08
723 VRA- VJO CENTRAL CAPITAL Used to account for monies, including tax increment receipts, expended on economic development and r edevelopment of Vallejo Central geographic project areas.
closed FY 2007-08
724 VRA-SE VALLEJO CAPITAL Used to account for monies, including tax increment receipts, expended on economic development and red evelopment of SE Vallejo geographic project areas.
closed FY 2004-05
726 MERGED PROJECT AREAS Used to account for monies, including tax increment receipts, expended on economic development and redev elopment of merged capital project areas.
closed FY 2011-12
727 WATERFRONT DDA Accounts for repayment of cost incurred by developer in the preparation of the Environmental Impact Review, pl anning studies, and lefal fees associated with the development of Waterfront Project. closed FY 2011-12
728 DOWNTOWN DDA Accounts for activities related to Downtown DDA. closed prior to FY 1999-00 730 VRA-MARINA VISTA D/S Used to account for the accumulation of resources, most importantly property tax increment receipts, nec essary for the payment of long term debt and other obligations incurred by the Marina Vista Project Area. closed FY 2011-12
731 VRA-FLOSDEN ACRES DEBT SV Used to account for the accumulation of resources, most importantly property tax increment receipts , necessary for the payment of long term debt and other obligations incurred by the Flosden Acres Project Area. closed FY 2011-12
732 VRA-WATERFRONT DEBT SVC Used to account for the accumulation of resources, most importantly property tax increment receipts, necessary for the payment of long term debt and other obligations incurred by the Waterfront Development Project Area. closed FY 2011-12
733 VRA-VJO CENTRAL DEBT SVC Used to account for the accumulation of resources, most importantly property tax increment receipts, necessary for the payment of long term debt and other obligations incurred by the Vallejo Central Project Area. closed FY 2011-12
734 VRA-SE VALLEJO DEBT SVC Used to account for the accumulation of resources, most importantly property tax increment receipts, necessary for the payment of long term debt and other obligations incurred by the Southeast Vallejo Project Area. closed prior to FY 1999-00
735 2001 HOUSING R EVENUE BOND Used to account for the accumulation of resources necessary for the payment of long term debt and other obligations incurred for Affordable Housing.
closed FY 2011-12
740 VRA - GFAAG Used to account for the cost of fixed assets of theVallejo Redevelopment Agency. closed FY 2012-13 741 VRA GEN LONG-TERM DBT ACCT GRP Used to establish accounting control for Vallejo Redevelopment Agency long-term debt closed FY 2011-12 750 VRA MARINA VISTA LTDG Used to establish accounting control for Marina Vista long-term debt closed FY 2011-12 751 VRA FLOSDEN LONG TERM DBT ACCT GRP Used to establish accounting control for Flosden Acres long-term debt closed FY 2011-12 752 VRA WATERFRONT LT DEBT ACCT GRP Used to establish accounting control for Waterfront Development long-term debt closed FY 2011- 12 753 VRA VJO CENTRAL LT DEBT ACCT GRP Used to establish accounting control for Vallejo Central long-term debt closed FY 2011-12 754 2001 HOUSING R EVENUE BOND ACCT GRP Used to establish accounting control for long-term debt incurred for Affordable Housing closed FY 2011-12 801 LANDSCAPE MAINT. To acc ount for special assessment on property within boundaries for the restricted purpose of providing landscape services within the specified district.
closed prior to FY 1999-00
3
CONSENT CALENDAR 6.B.
DATE: June 30, 2026
TO: Mayor and Members of the City Council
FROM: Leonard Job, Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE MARINA MANAGEMENT AGREEMENT WITH FOUNDERS 3 MANAGEMENT COMPANY TO
EXTEND THE AGREEMENT TERM BY TWO YEARS AND INCREASE THE BASE
MANAGEMENT FEE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AMENDMENT
RECOMMENDATION
Adopt a resolution approving the First Amendment to the Marina Management Agreement with Founders 3 Management Company (F3) to extend the Agreement term by two years and increase the base management fee, and authorizing the City Manager to execute the amendment.
REASONS FOR RECOMMENDATION
F3’s existing agreement has an expiration date of June 30, 2026, and allows for an extension of up to five additional years following expiration of the initial term.
BACKGROUND AND DISCUSSION
The Vallejo Municipal Marina ("Marina") opened in 1965 and consists of both a North Basin and South Basin that have historically served recreational and commercial boating activities within the City’s waterfront. Over time, economic downturns significantly impacted demand for marina berthing services and led to decreased revenues and reduction in City staffing. As a result, the Marina has experienced challenges in maintaining consistent preventative maintenance and implementing necessary capital improvement projects, including vital dredging activities.
Recognizing the need for long-term operation and financial sustainability, the City issued a Request for Qualifications (RFQ) for revitalization of the Marina. The RFQ solicited qualifications and project development concepts for the revitalization of the Marina and portions of the adjacent City-owned property, through a public-private partnership, management, lease, or other agreement. F3’s proposal was received and negotiations began. The parties subsequently executed a Marina Management Agreement in July 2021, at which time operational responsibilities began transitioning from City staff to F3.
Since assuming management responsibilities, F3 has overseen the day-to-day operation of the Marina. F3 currently manages a portfolio of more than 20 marinas worldwide and brings specialized experience in marina operations, waterfront management and facility revitalization.
Staff has evaluated F3’s performance under the existing agreement and determined that continuity in management services is in the City’s best interest at this time. Extending the agreement will provide operational stability and maintain continuity of service for the Marina tenants and visitors without disruptions.
During discussions regarding the proposed term extension, F3 requested the elimination of the annual incentive fee provision and an increase to the base management fee. Under the original agreement, F3 was eligible for an annual incentive fee adjustment based on increases in the Marina's base gross revenue.
However, this incentive fee threshold has never been met due to several factors, including the lack of dredging
Date: June 30, 2026
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE MARINA MANAGEMENT AGREEMENT WITH FOUNDERS 3 MANAGEMENT COMPANY TO
EXTEND THE AGREEMENT TERM BY TWO YEARS AND INCREASE THE BASE
MANAGEMENT FEE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE AMENDMENT
activities and a reduction in the number of berthers in the Marina. City staff agreed to remove the incentive fee provision from the agreement. F3 initially requested an increase in the base management fee from $5,000 to $9,000 per month. After further negotiation, the City and F3 agreed to a revised base management fee of $8,000 per month.
Staff recommends approval of the first amendment extending the current agreement with Founders 3 Management Company for an additional two-year term and modification to the base management fee section to remove the annual incentive fee and increase the base management fee to $8,000 per month.
FISCAL IMPACT
The proposed action authorizing a First Amendment to the existing Agreement with F3 will not have any direct impact on the General Fund. The payment terms of the Agreement shall be modified to increase the base management fee to $8,000 per month ($96,000 annually), which will continue to be funded through revenues generated by the Marina Fund. The annual incentive fee shall be removed.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. RESO First Amendment F3_CAO Stamp
2. First Amendment to F3_CAO Stamp
3. 22-PW003 F3 MARINA (executed)
4. F3 - 22PW003 Notice of Interest of Extension Letter
CONTACT
Leonard Job, Public Works Director (707) 648-4433
[email protected]
RESOLUTION NO. 26- _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE
FIRST AMENDMENT TO THE MARINA MANAGEMENT AGREEMENT WITH FOUNDERS 3 MANAGEMENT COMPANY TO EXTEND THE AGREEMENT TERM BY
TWO YEARS AND INCREASE THE BASE MANAGEMENT FEE, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE THE AMENDMENT
WHEREAS, the Vallejo Municipal Marina opened in 1965 and consists of both a North Basin and South Basin; and
WHEREAS, recognizing the need for long term operation and financial sustainability, the City issued a Request for Qualification for revitalization of the Vallejo Marina; and
WHEREAS, Founders 3 Management Company’s (F3) proposal was received, and negotiations began and in July 2021 an agreement was executed, and operational responsibilities began to transition from City Staff to F3; and
WHEREAS, Staff have evaluated F3’s performance under the existing agreement and determined that continuity in management services is in the City’s best interest at this time; and
WHEREAS, negotiations between the City and F3 occurred and it was decided to remove the incentive fee provision and increase the base management fee from $5,000 to $8,000; and
WHEREAS, to ensure operational stability and maintain continuity of service for the marina tenants and visitors without disruptions, staff recommend approval of the First Amendment extending the current agreement with F3 for two additional years and increasing the base management fee for the duration of the term.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Vallejo that the First Amendment to the Marina Management Agreement by and between the City of Vallejo and Founders 3 Management Company, attached hereto as Exhibit A and incorporated herein by this reference, is hereby approved.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute same, with any modifications recommended by the City Attorney and the City Clerk to attest the signing of that Agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a special meeting held on June 30, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST
ANDREA SORCE, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK
First Amendment #22PW033- F3 Management Page 1 of 3
FIRST AMENDMENT TO
MARINA MANAGEMENT AGREEMENT
FOUNDERS 3 MANAGEMENT COMPANY
This First Amendment to the Marina Management Agreement, made and entered into on July 1, 2021, hereafter referred to as “Agreement”, between Founders 3 Management Company, a Wisconsin corporation (“Operator”), and the City of Vallejo, a municipal corporation (“City”), is made and entered into as of this 9th day of June 2026.
WHEREAS, pursuant to the existing Agreement, Operator provides management services for the Vallejo Municipal Marina located in City of Vallejo; and
WHEREAS, the existing Agreement has an expiration date of June 30, 2026, and allows for an extension of up to five additional years following expiration of the initial term upon mutual agreement of the parties; and
WHEREAS, the parties wish to amend the Agreement to extend the initial term by two additional years to expire on June 30, 2028, and to increase the Base Management Fee.
NOW THEREFORE, Operator and City do mutually agree as follows:
1. Amendment to Section 2.01, “Term.” Section 2.01 of the Agreement is hereby deleted and replaced in its entirety with the following:
“2.01 Term. The term of this Agreement shall commence on July 1, 2021 (the “Effective Date”) and shall expire on June 30, 2028, unless earlier terminated in accordance with this Agreement.”
2. Amendment to Section 2.03, “Extension.” Section 2.03 of the Agreement is hereby deleted in its entirety and shall have no further force or effect.
3. Amendment to Section 2.04, “Base Management Fee.” Section 2.04 “Base Management Fee” of the Agreement shall be modified to read:
“2.04 Base Management Fee. OPERATOR shall earn a Base Management Fee of $8,000 per month payable on the 1 st day of each month in advance, for an annual Base Management Fee of $96,000.”
Section 2.04.01, “Annual Incentive Fee Adjustment” and Section 2.04.02, “Start Up Fee,” shall be deleted in their entirety.
4. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and
First Amendment #22PW033- F3 Management Page 2 of 3
conditions of the Agreement shall remain in full force and effect, and Operator shall perform all duties, obligations and conditions required under the Agreement.
5. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.
6. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.
7. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
8. Authority. The person signing this First Amendment for Operator hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Operator.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
First Amendment #22PW033- F3 Management Page 3 of 3
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
Founders 3 Management Company,
a Wisconsin corporation
BY:
JOHN MATHESON
President
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
BY:
HARRY E. BLACK
Interim City Manager
DATE:
ATTEST:
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
LEONARD JOB
Public Works Director
APPROVED AS TO FORM:
VERONICA A. F. NEBB
City Attorney
APPROVED AS TO INSURANCE:
ARMOND SARKIS
Risk Manager
Public Works Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648. 4315
S:\00 Purchasing\Consultants-Contractors-Vendors\F3\FY25-26 VIA Certified Mail and Electronic Copy to [email protected] December 17, 2025
David L. Behnke, CEO
Founders 3 Management Company
252 E. Highland Ave.
Milwaukee, WI 53202
SUBJECT: Notice of Interest to Exercise Term Extension for Contract #22PW003
Dear Mr. Behnke:
Please consider this letter as notice that the City of Vallejo has interest in exercising its contractual right to extend contract #22PW003 for an additional five (5) year period, pursuant to Section 2.03 (Extension) of the Marina Management Agreement dated July 1, 2021.
Section 2.03 (Extension) reads as follows:
Please send confirmation of your acceptance to extend the agreement and/or any changes you may want to make to the current contract by January 31, 2026, so that negotiations can commence and any needed amendments can be made . Should you have questions please contact me at [email protected] . Thank you for your continued partnership with the City of Vallejo.
Sincerely,
Oscar Alcantar
Interim Public Works Director
CONSENT CALENDAR 6.C.
DATE: June 30, 2026
TO: Mayor and Members of the City Council
FROM: Leonard Job, P.E., Public Works Director
Glen March, P.E., Assistant Public Works Director / City Engineer SUBJECT: ADOPT A RESOLUTION APPROVING A FIFTH AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH WSP USA, INC., FOR THE MARE ISLAND CAUSEWAY BRIDGE PREVENTATIVE MAINTENANCE PROJECT (PW9762) TO INCREASE THE NOT TO EXCEED AMOUNT TO $1,231,201 AND EXTEND THE
TERM OF THE AGREEMENT BY ONE YEAR AND AUTHORIZING THE CITY MANAGER
TO EXECUTE SAME
RECOMMENDATION
Adopt a resolution approving a Fifth amendment to the Design Professional Services Agreement with WSP, USA, Inc., for the Mare Island Causeway Bridge Preventative Maintenance project (PW9762) to increase the not-to-exceed amount to $1,231,201 and extend the term of the agreement by one year and authorizing the City Manager to execute same.
REASONS FOR RECOMMENDATION
Approving this Fifth Amendment to the Agreement will cover the additional services of design consultants for the conditions imposed by the California Department of Fish and Wildlife (CDFW) on the project. The Mare Island Causeway Bridge has been identified by Caltrans Division of Structure Maintenance & Investigations for painting, concrete repairs and other works as part of a long-awaited maintenance project. This project is part of the City’s effort to maintain its infrastructure.
BACKGROUND AND DISCUSSION
The City of Vallejo submitted an application in July 2015 for repairs of the Mare Island Causeway based on Caltrans inspection reports completed between 2010 and 2014. Following consultation with Caltrans Division of Maintenance & Investigations, Caltrans District 4 programmed funding for concrete repairs, painting of lifting span and other necessary bridge improvements.
Additional Caltrans inspection reports were done in 2015 and 2018 following the Napa earthquake. This project was included in the Bridge Preventative Maintenance Project (BPMP) for federal funding, which covers up to 88.53 percent of funding. The remaining portion will be a required local match.
On December 20, 2016, City Council approved the Design Professional Services Agreement with WSP in the amount of $394,235 for environmental approval and preliminary design for the project under BPMP. In July 2020, staff executed a First Amendment extending the agreement term through December 30, 2022. Following City Council approval, a Second Amendment to the Agreement was executed in December 2020 increasing the contract amount by $567,631 to support the design of the project. In November 2022, the Third Amendment extended the term of the agreement to December 31, 2026, due to a delay in funding allocation.
Subsequently, the City Council approved Resolution No. 23-136 allowing for the execution of the Fourth Amendment to the Agreement in April 2023 to increase the not-to-exceed amount by $205,447 for design and construction support of the project.
Date: June 30, 2026
Subject: ADOPT A RESOLUTION APPROVING A FIFTH AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH WSP USA, INC., FOR THE MARE
ISLAND CAUSEWAY BRIDGE PREVENTATIVE MAINTENANCE PROJECT (PW9762) TO INCREASE THE NOT TO EXCEED AMOUNT TO $1,231,201 AND
EXTEND THE TERM OF THE AGREEMENT BY ONE YEAR AND AUTHORIZING
THE CITY MANAGER TO EXECUTE SAME
Federal (Caltrans) approved funding for the environmental and preliminary design for the project was granted in 2016. The Plans, Specification and Estimate (PSE) phase approval was provided in September 2020. The construction contract was awarded in April 2025.
Staff recommend approving the Fifth amendment increasing the not-to-exceed amount to $1,231,201 and extending the term an additional year. The proposed amendment will provide additional services required to address environmental constraints and permit conditions imposed by CDFW on the construction of the project.
Construction of the project is assumed to be completed by March 2027. Failure to approve the proposed amendment may result in construction delays and could affect the project’s schedule and delivery.
FISCAL IMPACT
The Mare Island Causeway Project is currently funded by Federal Highway Bridge Replacement and Rehabilitation Program (HBRRP) funds, Mare Island Community Facilities District (CFD) funds, Bridge Construction funds, and Measure P funds. There will be no impact to the General Fund.
SOURCES REVENUE EXPENDITURES
Fund 112: Mare Island CFD Funds $ 2,099,073.00
Fund 204: Bridge Construction Funds $ 300,000.00
Fund 221: HBRRP Grant Funds $ 22,920,196.00
Fund 228: Measure P Funds $ 3,000,000.00
Design $ (2,200,000.00)
Construction Contract $ (19,869,755.00)
Construction Contingency 15% $ (2,980,463.00)
Date: June 30, 2026
Subject: ADOPT A RESOLUTION APPROVING A FIFTH AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH WSP USA, INC., FOR THE MARE
ISLAND CAUSEWAY BRIDGE PREVENTATIVE MAINTENANCE PROJECT (PW9762) TO INCREASE THE NOT TO EXCEED AMOUNT TO $1,231,201 AND
EXTEND THE TERM OF THE AGREEMENT BY ONE YEAR AND AUTHORIZING
THE CITY MANAGER TO EXECUTE SAME
Construction Management $ (2,963,250.00)
Project Management (staff time, inspections) $ (300,000.00) TOTAL $ 28,319,269.00 $ (28,313,468.00)
ENVIRONMENTAL REVIEW
A Mitigated Negative Declaration was prepared and approved by staff on September 15, 2020, pursuant to the provisions of CEQA of 1970, as amended (Public Resources Code, Section 21000, et seq.), and the CEQA Guidelines (14 California Administrative Code, Section 14000, et Seq.). A Notice of Determination was filed at the County on September 30, 2020. Caltrans determined the project to be categorically excluded under the National Environmental Policy Act (NEPA) on September 18, 2020, pursuant to 23 CFR Sec. 771.117(d).
ATTACHMENTS
1. Reso- WSP Fifth Amendment _CAO Stamp
2. WSP Fifth Amendment_CAO Stamp
3. ATT. 1 to WSP Fifth Amendment_Add'l Services
4. ATT 2 to WSP Fifth Amendment_Compensation
5. Vicinity Map
6. Location Map
7. WSP - Contract 16-PW027_FULLY Executed
8. WSP - First Amendment to Agreement_FULLY Executed
9. WSP - Second Amendment to Agreement_FULLY Executed
10. WSP - Third Amendment to Agreement
11. WSP -Fourth Amendment to Agreement
CONTACT
Leonard Job, Public Works Director 707-648-4085
[email protected]
RESOLUTION NO. 26-______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A FIFTH AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH WSP USA, INC., FOR THE MARE ISLAND CAUSEWAY BRIDGE PREVENTATIVE MAINTENANCE PROJECT (PW9762) TO INCREASE COMPENSATION BY $63,888 AND EXTEND THE TERM OF THE AGREEMENT BY ONE
YEAR AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
WHEREAS, on December 20, 2016, the City Council approved a Design Professional Services Agreement with WSP, Inc. in the amount of $394,235 for environmental approval and preliminary design services for the Mare Island Causeway Bridge Preventative Maintenance Project; and
WHEREAS, in September 2020, a First Amendment to the agreement was executed to extend the term of the agreement through December 30, 2022. In December 2020, the City Council approved a Second Amendment to the agreement to add $567,631 to the amount of the contract for design services. In November 2022, a Third Amendment to the Agreement was executed to extend the term of the agreement due to a delay in the funding allocation. In October 2023, a Fourth Amendment to the Agreement was executed to add $205,447 to the amount of the contract for construction oversight; and
WHEREAS, additional services are needed for coordination with California Department of Fish and Wildlife (CDFW) for biological monitoring during construction in order to complete the construction of the project on schedule; and
WHEREAS, staff recommend amending the agreement to add additional scope of services related to the Mare Island Causeway Bridge Preventative Maintenance and Repair Project and, to support the expanded scope of work, increase compensation to a maximum not to exceed $1,216,985; and
WHEREAS, staff further recommend extending the contract term by one year, through December 31, 2027; and
WHEREAS, WSP USA, Inc., was selected through a formal, competitive Request for Proposals (RFP) process in accordance with federal funding requirements, and staff have determined that it is in the City’s best interest to amend the current agreement based on the required services in order to complete the construction of the project.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Vallejo that the Fifth Amendment to the Design Professional Services Agreement by and between the City of Vallejo and WSP, Inc., attached hereto as Exhibit A and incorporated herein by this reference, is hereby approved.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute same, with any modifications recommended by the City Attorney and the City Clerk to attest the signing of that Agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a special meeting held on June 30, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
____________________________________
ANDREA SORCE, MAYOR
ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK
FIFTH AMENDMENT TO
DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN
CITY OF VALLEJO
AND
WSP USA, INC.
This Fifth Amendment to the Design Professional Services Agreement made and entered into on December 20, 2016, hereafter referred to as “Agreement”, between the WSP USA Inc., a New York corporation, successor to Parsons Brinckerhoff, Inc., a New York corporation, therein referred to as Design Professional, and the City of Vallejo, a municipal corporation, therein referred to as City, is made and entered into as of this 30th day of June 2026.
WHEREAS, pursuant to the existing Agreement, Design Professional provides construction support services including environmental permitting, protocol and preconstruction surveying for the City of Vallejo; and
WHEREAS, the existing Agreement has an expiration date of December 31, 2026, and a not-to-exceed amount of $1,167,313.00; and
WHEREAS, the parties wish to amend the Agreement to extend the agreement term by one year to expire on December 31, 2027, amend the Scope of Work to add additional services, and increase compensation therefor.
Design Professional and City do mutually agree as follows:
1. Amendment to Section 16, “Term.” Section 16 of the Agreement, “Term,” is hereby deleted and replaced in its entirety with the following:
“The term of this Agreement shall commence on December 20, 2016, and shall continue in full force and effect until December 31, 2027.
City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed twelve (12) years.
If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.
If funds to affect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation, therefore.”
2. Additional Design Services. The scope of services to be provided pursuant to the Agreement is hereby amended to include the services described in Attachment 1 of this Fifth Amendment, “Amendment 5: Scope of Services for Additional Work”, attached
hereto and incorporated herein by reference.
3. Payment for Additional Design Services. In consideration of Design Professional performing the additional design services described in Attachment 1 to this Fifth Amendment, Design Professional shall be paid an amount not to exceed Sixty-Three Thousand Eight Hundred Eighty-Eight Dollars and no/100 Cents ($63,888.00), as set forth in Attachment 2, attached hereto and incorporated by reference. The maximum not to exceed amount specified in Section 1.A of Exhibit B of the Agreement is increased by said amount to a new total not to exceed amount of One Million Two Hundred Thirty-One Thousand Two Hundred and One Dollars and no/100 Cents ($1,231,201.00).
Design Professional agrees that the additional compensation amount specified above shall constitute full compensation for the expanded scope of additional design services set forth in Attachment 1 to this Fifth Amendment, and shall fully compensate Design Professional for any and all direct and indirect costs that may be incurred by Design Professional in connection with said services, including costs associated with any changes and/or delays in work schedules or in the performance of other services or work by Design Professional.
4. Amendment to Section 4, Indemnification. Section 4 of the Agreement is hereby amended to read in its entirety as follows:
“Indemnification. Design Professional shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Design Professional’s operations, or any subcontractor’s operations, to be performed under this agreement for Design Professional’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Design Professional, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.
Design Professional shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Design Professional’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Design Professional supplies a CalPERS member who CalPERS determines is subject to enrollment.
The provisions of this section shall survive the expiration or termination of this
Agreement.”
5. General Prohibition on Assignment of CalPERS Members and Annuitants.
The Agreement is hereby amended to add the following provision:
“Design Professional shall not hire, employ, or use, as an employee, subcontractor or agent of Design Professional (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Design Professional allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement. Failure to comply with the provisions of this section shall constitute a material breach of Design Professional’s obligations under this Agreement and shall be grounds for termination.
The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).”
6. Integration. This Fifth Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Fifth Amendment. This Fifth Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Design Professional shall perform all duties, obligations and conditions required under the Agreement.
7. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Fifth Amendment and the Agreement, and any prior amendment, if any, the provisions of this Fifth Amendment shall control in all respects.
8. Ambiguities. The parties have each carefully reviewed this Fifth Amendment and have agreed to each term of this Fifth Amendment. No ambiguity shall be presumed to be construed against either party.
9. Counterparts. This Fifth Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
10. Facsimile Signatures. This Fifth Amendment shall be binding upon the receipt of facsimile signatures; provided, however, that any person transmitting his or her signature by facsimile shall promptly send an original signature to the other party at the addresses noted below:
City: Sam Kumar
Public Works Department, 4 th Floor
555 Santa Clara Street,
Vallejo, CA 94590
Design Professional:
Benjamin Consolacion
WSP USA
1100 11th Street, Suite 200
Sacramento, CA 95814
11. Authority. The person signing this Fifth Amendment for Design Professional hereby represents and warrants that he or she is fully authorized to sign this Fifth Amendment on behalf of Design Professional
(SIGNATURES ARE ON THE FOLLOWING PAGE)
IN WITNESS WHEREOF, the parties have entered into this Fifth Amendment on the day and year first hereinabove appearing.
WSP USA Inc.,
a New York corporation
BY:
JOHN M. FISHER
Vice President, District Manager,
Northern California
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
BY:
HARRY E. BLACK
Interim City Manager
DATE:
ATTEST:
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
LEONARD JOB
Public Works Director
APPROVED AS TO FORM:
VERONICA A. F. NEBB
City Attorney
APPROVED AS TO INSURANCE:
ARMOND SARKIS
Risk Manager
1 | Page
ATTACHMENT 1
MARE ISLAND CAUSEWAY PREVENTIVE MAINTENANCE PROJECT
AMENDMENT 5: SCOPE OF SERVICES FOR ADDITIONAL WORK
CDFW LSAA Amendment, Biological Monitoring, and Agreement Extension
1. Project Management (WSP and SWCA)
The Agreement term is extended to December 31, 2027. The WSP and SWCA Team shall organize, attend, and facilitate up to four teleconference coordination meetings with team membe rs if needed to provide progress updates, coordinate between The City of Vallejo, California Department of Fish and Wildlife (CDFW), the construction management team, and construction personnel, and facilitate overal l project communication. This task includes coordination and communication with project team, progress reports, invoice review, and preparing invoicing through the end of the project. In-person meetings, if requested, can be provided under a separate authorization.
7. CDFW LSAA Amendment and Biological Monitoring (SWCA) TASK 7.2 LSAA AMENDMENT PREPARATION
SWCA will prepare and submit a major amendment request to CDFW for the existing Lake and Streambed Alteration Agreement (LSAA) permit, EPIMS-SOL21560-R3, to request authorization for the City of Vallejo to conduct limited work within the 700-foot California black rail no-disturbance buffer during the species’ nesting season.
Given the requested quick turnaround to obtain the LSAA amendment from CDFW, SWCA will prepare the amendment request package and upload the major amendment request through EPIMS on behalf of the City of Vallejo. SWCA will also pay the required CDFW Major Amendment Fee of $1,929.75, plus a 5 percent service fee, for a total fee of $2,026.24, which has been included in the cost estimate in Exhibit B.
The LSAA amendment request will describe the proposed work needed to address the exposed conduit on the Mare Island Causeway bridge, summarize the California black rail survey results and proximity of detections to the work area, and provide a technical rationale supporting the request to allow work to proceed with appropriate avoidance and minimization measures.
The LSAA amendment request will include SWCA’s rationale that the proposed work is not expected to result in take of California black rail. This rationale will explain that the work would occur on the causeway bridge above marsh habitat, would be visually separated from the locati ons where California black rails were detected, would not directly disturb occupied marsh habitat, and would not generate noise levels expected to disturb any potentially nesting black rails. The reque st will also note that the work would be limited in duration, is needed to address a safety issue, and would be conducted with a qualified biological monitor present during all work activities within the 700-foot buffer.
Task 7.2 Deliverables
Draft and final LSAA major amendment request documentation for submittal to CDFW. Upload of the LSAA major amendment request package through EPIMS. Payment of the required CDFW Major Amendment Fee of $1,929.75, plus a 5 percent service fee, for a total of $2,026.24.
EXHIBIT A
MARE ISLAND CAUSEWAY PREVENTIVE MAINTENANCE PROJECT
2 | Page
Task 7.2 Assumptions
The City of Vallejo will provide the current project description, work area limits, construction methods, anticipated equipment, anticipated schedule, and any available noise or work activity details needed to support the LSAA amendment request.
This task assumes one round of consolidated comments from the City of Vallejo on the draft LSAA amendment request.
This task assumes SWCA will submit the LSAA amendment request through EPIMS and pay the CDFW Major Amendment Fee on behalf of the City of Vallejo. The CDFW Major Amendment Fee and associated 5 percent service fee are included in the cost estimate in Exhibit B. This task does not include preparation of a separate take authorization or other permit beyond the LSAA major amendment request.
This task does not include noise monitoring, acoustical modeling, or preparation of a formal noise technical study, unless separately authorized.
TASK 7.3: QUALIFIED BIOLOGIST RESUME SUPPORT
SWCA will identify qualified biologists who can serve as California black rail biological monitors for work within the 700-foot buffer. SWCA will prepare and provide resumes or qualifications summaries for proposed qualified biologists for submittal to CDFW, if requested by the agency.
Resumes will emphasize relevant experience with special-status marsh birds, rail species, nesting-season monitoring, CDFW permit compliance, construction monitoring, and implementation of avoidance and minimization measures for sensitive wildlife species.
Task 3 Deliverable
Qualified biologist resumes will be prepared for submittal to CDFW.
Task 3 Assumptions
SWCA assumes resumes for up to three qualified biologists will be prepared for CDFW review.
TASK 7.4: BIOLOGICAL MONITORING
SWCA will provide biological monitoring for work conducted within the 700-foot California black rail buffer during the nesting season. For the purposes of this Amendment 5, SWCA assumes that monitoring will be required for approximately three weeks of work to address the exposed conduit on the causeway bridge.
A qualified SWCA biological monitor will be present during all work activities occurring within the 700-foot buffer, as required by CDFW and the anticipated amended LSAA permit. The biological monitor will observe work activities, document compliance with the amended LSAA conditions and applicable avoidance and minimization measures and communicate with the construction team regarding any biological constraints.
The biological monitor will have the authority to stop or redirect work if activities appear likely to result in take of California black rail or other unauthorized impacts to sensitive biological resources. The monitor will document work activities, biological observations, compliance issues, corrective actions, and any agency coordination, as applicable. This task also includes time for daily monitoring documentation and weekly reporting, which SWCA anticipates may be required by CDFW as part of the LSAA amendment authorization.
EXHIBIT A
MARE ISLAND CAUSEWAY PREVENTIVE MAINTENANCE PROJECT
3 | Page
Task 7.4 Deliverables
Daily and weekly biological monitoring documentation for each day and week SWCA monitors Project work within the 700-foot California black rail buffer.
A Final brief monitoring summary report, if requested by the City of Vallejo and/or CDFW.
Task 7.4 Assumptions
SWCA assumes biological monitoring will be conducted during normal daytime construction hours. SWCA assumes monitoring will be limited to approximately three weeks, up to 15 workdays, and up to 10 hours per day, including travel time.
SWCA assumes the work will be limited to the exposed conduit repair areas on the causeway bridge and that no entry into marsh habitat will be required.
If the construction duration is extended, work occurs outside normal work hours, or additional monitoring is requested by CDFW or the City of Vallejo, SWCA can provide additional monitoring under a separate authorization or amendment.
This task does not include additional protocol-level California black rail surveys.
Assumptions, Exclusions, and Limitations
This scope of work is based on the following assumptions, exclusions, and limitations:
Actual costs may differ from task to task from that proposed in the fee, but the overall fee will not be exceeded unless additional work is requested and approved by the City, and fee for any such additional work will be negotiated prior to work being performed.
AMENDMENT 5: COST PROPOSAL BY TASK
Mare Island Causeway Preventive Maintenance Project
Ben
Consolacion
Thanh Tuyen
Tran
Pay 136.16 53.65
Escalation 139.07 54.80
Overhead 212.54 83.75
Profit 35.16 13.85
FCC 0.76 0.30
387.54$ 152.70$ Hours Direct Costs Expenses Total Costs Phase II-PS&E, Bid Support
1 28 24 52 - $ 14,516.00$ 26 5,403.12$ -$ 5,403.12$ 78 5,403.12$ 19,919$
1.1 24 24 9,301.00$ 26 5,403.12$ 5,403.12$
1.3 4 4 1,550.00$ -$
1.4 24 24 3,665.00$ -$
7 CDFW LSAA AMENDMENT AND BIOLOGICAL MONITORING - - - - $ -$ 195 38,684.83$ 5,283.74$ 43,968.57$ 195 38,684.83$ 43,969$
7.2 0 -$ 35 7,825.58$ 2,026.24$ 9,851.82$
7.3 Qualified Biologist Resume Support 0 -$ 9 2,052.55$ 2,052.55$
7.4 Biological Monitoring 0 -$ 151 28,806.70$ 3,257.50$ 32,064.20$ 28 24 52 - $ 14,516.00$ 221 44,087.95$ 5,283.74$ 49,371.69$ 273 44,087.95$ 63,888$ Subconsultants
Total Hours
Other (Subconsultant) Direct Cost
Total Cost
Total WSP Hours
WSP Total Costs
SWCA (Sycamore
Environmental)
Task No.
Task Description
WSP Staff Hours
Consultant, Project
Accounting
Direct Costs
Project Manager
Project Management
Communications and Coordination
PDT Meetings (Total of 4 assumed);
Project Aministration
6/24/2026
Phase II Totals
LSAA Amendment Preparation
ATTACHMENT 2
PROJECT LOCATION – MARE ISLAND CAUSEWAY BRIDGE
PROJECT LOCATION
Nov 14, 2022 8:57 AM, 1034223271
Contract and Routing Form
Contract Number: 16-PW027
Date Originated:
Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Public Works Departments, Engineering
Staff Contact: Sam Kumar, [email protected]
Contract Type: Amendment
Vendor: WSP USA, Inc., Vendor Number:102913
Business License Number: 11710587
Contract Not to Exceed Amount: 0.00
Contract Start Date: Nov 14, 2022 End Date: Dec 31, 2026 Option to Extend: one year
Authority to Contract: City Manager
Other Comments:
This amendment is to increase the term of the original and subsequent amendment agreements approved by CAO.
Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Original Agreement with any Amendments
Insurance
I have uploaded additional files.Yes
DocuSign Envelope ID: 9EA4F659-EFDD-4FC8-B5B8-590E936DA8B6
Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
Finance Department
City Attorney
City Manager
City Clerk
Return executed contract to: Sam Kumar
DocuSign Envelope ID: 9EA4F659-EFDD-4FC8-B5B8-590E936DA8B6 11/17/2022
11/17/2022
11/22/2022
11/22/2022
11/22/2022
H:\E
NGR\CIP\9762 M I Causeway Bridge Preventive Maintenance Project (BPMP)\Doc\09 Design\01 Amendment\Third Amendment\3rd Amendment to Agreement_CAO Stamp.docx
THIRD AM
ENDMENT TO
AGREEMENT BETWEEN
CITY OF VALLEJO
AND
WSP USA INC.
This T
hird Amendment to the Design Professional Services Agreement made and entered into on December 20, 2016, hereafter referred to as Agreement, between the WSP USA Inc., a New York C orporation, successor to Parsons Brinckerhoff, Inc., a New York Corporation, herein referred to as Consultant, and the C ity of Vallejo , a municipal corporation, therein referred to as City, is made and entered into on this November __, 2022.
Consult
ant and City do mutually agree as follows:
1. Revised
Term. Section 16 of the Agreement, “Term,” shall be amended to read in its entirety as follows:
“The term
of this Agreement shall commence on December 20, 2016 and shall continue in full force and effect until December 31, 2026.
City
shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed twelve (12) years.
If t
he term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.
If funds to affect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation, therefore.
2. Integr
ation. This Third Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Third Amendment. This Third Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.
DocuSign Envelope ID: 9EA4F659-EFDD-4FC8-B5B8-590E936DA8B6
H:\ENGR\CIP\9762 MI Causeway Bridge Preventive Maintenance Project (BPMP)\Doc\09 Design\01 Amendment\Third Amendment\3rd Amendment to Agreement_CAO Stamp.docx
3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Third Amendment and the Agreement, and any prior amendment, if any, the provisions of this Third Amendment shall control in all respects.
4. Ambiguities. The parties have each carefully reviewed this Third Amendment and have agreed to each term of this Third Amendment. No ambiguity shall be presumed to be construed against either party.
5. Counterparts. This Third Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
DocuSign Envelope ID: 9EA4F659-EFDD-4FC8-B5B8-590E936DA8B6
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Sep 20, 2023 1:43 PM, 1144237064
Contract and Routing Form
Date Originated:
Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Public Works Departments, Engineering
Staff Contact: Sam Kumar, [email protected]
Contract Type: Amendment
Vendor: WSP USA, Inc., Vendor Number:102913
Business License Number: 11710587
Contract Not to Exceed Amount: 1167313.00
Contract Start Date: Dec 20, 2016 End Date: Dec 31, 2026 Authority to Contract: City Council Date to Council: Aug 29, 2023 Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Original Agreement with any Amendments
Insurance
I have uploaded additional files.Yes
DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646 16-PW027
Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney
Finance Department
City Manager
City Clerk
Return executed contract to: Sam Kumar
DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646 9/20/2023
9/26/2023
10/3/2023
10/4/2023
10/4/2023
10/4/2023
H:\ENGR\CIP\9762 MI Causeway Bridge Preventive Maintenance Project (BPMP)\Doc\09 Design\01 Amendment\4th Amendment\4th Amendment to Agrmt_CAO Stamp.docx
FOURTH AMENDMENT TO
DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN
CITY OF VALLEJO
AND
WSP USA, INC.
This Fourth Amendment to the Design Professional Services Agreement made and entered into on December 20, 2016, hereafter referred to as Agreement, between the WSP USA Inc., a New York corporation, successor to Parsons Brinckerhoff, Inc., a New York corporation, therein referred to as Design Professional, and the C ity of Vallejo , a municipal corporation, therein referred to as C ity, is made and entered into on this April 26, 2023.
Design Professional and City do mutually agree as follows:
1. Scope of Design Services. The scope of services to be provided pursuant to the Agreement is hereby amended to include the services described in Exhibit A of this Fourth Amendment (“Scope of Services for Additional Work”).
2. Payment for Additional Design Services. In consideration of Design Professional p erforming the additional design services described in Exhibit A , Design Professional shall be paid an amount not to exceed Two Hundred Five Thousand Four Hundred Forty-Seven D ollars and no/100 Cents ($ 205,447.00). The maximum not to exceed amount specified in Exhibit B of the Agreement is increased by said amount to a new total not to exceed amount of One Million One Hundred Sixty-Seven Thousand Three Hundred Thirteen Dollars and no/100 Cents ($1,167,313.00).
Design Professional agrees that the additional compensation amount specified above shall constitute full compensation for the expanded scope of additional design services set forth in Exhibit A to this Fourth Amendment , and shall fully compensate Design Professional for any and all direct and indirect costs that may be incurred by Design Professional in connection with said services, , including costs associated with any changes and/or delays in work schedules or in the performance of other services or work by Design Professional
3. Integration. This Fourth Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Fourth Amendment. This Fourth Amendment shall not be amended or modified except by a written agreement DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646
H:\ENGR\CIP\9762 MI Causeway Bridge Preventive Maintenance Project (BPMP)\Doc\09 Design\01 Amendment\4th Amendment\4th Amendment to Agrmt_CAO Stamp.docx
executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Design Professional shall perform all duties, obligations and conditions required under the Agreement.
4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Fourth Amendment and the Agreement, and any prior amendment, if any, the provisions of this Fourth Amendment shall control in all respects.
5. Ambiguities. The parties have each carefully reviewed this Fourth Amendment and have agreed to each term of this Fourth Amendment. No ambiguity shall be presumed to be construed against either party.
6. Counterparts. This Fourth Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
7. Facsimile Signatures. This Fourth Amendment shall be binding upon the receipt of facsimile signatures; provided, however, that any person transmitting his or her signature by facsimile shall promptly send an original signature to the other party at the addresses noted below:
City: Sam Kumar
Public Works Department, 4
th Floor
555 Santa Clara Street,
Vallejo, CA 94590
Design Professional: Benjamin Consolacion
WSP USA
1100 11th Street, Suite 200
Sacramento, CA 95814
8. Authority. The person signing this Fourth Amendment for Design Professional hereby represents and warrants that he or she is fully authorized to sign this Fourth Amendment on behalf of Design Professional
(SIGNATURES ARE ON THE FOLLOWING PAGE)
DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646
H:\ENG
R\CIP\9762 MI Causeway Bridge Preventive Maintenance Project (BPMP)\Doc\09 Design\01 Amendment\4th Amendment\4th Amendment to Agrmt_CAO Stamp.docx
IN WITNESS WHEREOF, the parties have executed into this Fourth Amendment on the day and year shown below the name of each of the parties.
WSP USA Inc.
a New York Corporation
By:
John M. Fisher
Vice President, District Manager,
Northern California
DATE:
(City S
eal)
CITY OF VALLEJO,
a municipal corporation
By:
Mike Malone
City Manager
DATE:
ATTEST:
By:
Dawn Abrahamson
City Clerk
APPROVED AS
TO CONTENT:
Melissa Tigbao
Public Works Director
APPROVED AS
TO FORM:
Veronica A. F. Nebb
City Attorney
APPROVED AS
TO INSURANCE:
Armond Sarkis
Risk Manager
July 11, 2023
DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646 9/20/2023
9/26/2023
10/3/2023
10/4/2023
10/4/2023
MARE ISLAND CAUSEWAY PREVENTIVE MAINTENANCE PROJECT
1 | P a g e
AMENDMENT 4: SCOPE OF SERVICES FOR ADDITIONAL WORK
Right-of-Way, Utility Coordination, Environmental Permitting, Final Design & Construction Support (protocol surveys and preconstruction surveys)
1. Project Management
WSP shall organize, attend, and facilitate four teleconference coordination meetings with team members if needed to provide progress updates, coordinate between technical disciplines, and facilitate overall project communication. Includes coordination and communication with project team, progress reports, invoice review, and preparing invoicing through the end of the project.
Right-of-Way and Utility Coordination
The right-of-way certification effort has exceeded our original estimates. The coordination with the Public Utilities Commission was not included in the original scope of work.
The scope of utility coordination, specifically with PG&E, AT&T, and Island Electric has exceeded our original estimates.
2. Environmental Permitting
The current budget for the Environmental Permitting Task was not sufficient to cover coordination with California Department of Fish and Wildlife (CDFW), Regional Water Quality Control Board (RWQCB), US Army Corps of Engineers, and San Francisco Bay Conservation and Development Commission (BCDC) regarding anticipated environmental permits. CDFW, RWQCB, and BCDC had additional questions regarding engineering. Extra coordination, engineering, and preparation of preliminary plans/exhibits were required to supplement the project description. Additionally, effort was required to research and interpret land ownership and leasing agreement documents from the City of Vallejo.
The City directed WSP to provide permit application fees for CDFW ($5,748.75) and RWQCB ($2,417.00).
4. Final Design
Lighting Systems
At the direction from the City, changes were made regarding the basis of design for the lighting system along the edges of the causeway structure. The original direction (basis of design) was as follows: use custom concrete light poles similar to those existing, metal fixture mounting assemblies and other metal components made from the molds found in Building 483 Mare Island, globes identical to that found in Building 483 Mare Island, and LED fixtures to meet current standards. Significant effort was made (including investigating and inspecting the molds for the original lighting components) towards preparing initial design and coordinating with potential contractors that could deliver the desired lighting components. After understanding the required efforts to implement the original basis of design, it was decided to go with the alternative option of using off the shelf concrete light poles, mounting assemblies, globes, and fixtures with similar theme as the original lighting. Re-work has been required to implement the alternative option into the project plans, specifications, and estimates.
Stage Construction and Traffic Handling
EXHIBIT A
DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646
MARE ISLAND CAUSEWAY PREVENTIVE MAINTENANCE PROJECT
2 | P a g e
The original stage construction and traffic handling plan did not consider accommodating pedestrian access along the causeway throughout construction. It was assumed that during certain construction activities, pedestrians would have no access to the bridge. Dial-a-ride or additional ferry service were options that were considered for pedestrians.
As a condition of the BCDC permit, the project is required to provide access to pedestrians throughout construction. At the direction from the City, the team has made changes to the plans, specifications, construction schedule, and estimates to accommodate this revised staging and traffic handling.
6. Construction Support
This addendum request is needed for protocol surveys for Ridgway’s rail and California black rail, along with concurrent surveys for Swainson’s hawk and burrowing owls. The surveys are required to implement the project streambed alteration agreement from CDFW and provide a seamless handover to the contractor supplied biologist without project delays.
Protocol-Level Surveys for California Ridgway’s Rail and California Black Rail The protocol-level rail surveys utilize the survey methods provided in the USFWS’ California Clapper Rail Survey Protocol (2015). As directed by the Protocol, surveys will consist of two passive surveys and two active surveys spaced at least two weeks apart, beginning between January 15 and February 1 and continuing until late March or mid-April. A qualified 10(a)(1)(A) permitted biologist will establish two (2) survey stations within the project site on each side of the Napa River/Mare Island Straight along the shoreline.
Deliverables:
· Survey Report - A total of two (2) survey reports will be prepared and submitted to applicable agencies following protocol-level surveys.
Assumptions:
· Two (2) biologists will conduct four (4) surveys for a total of eight (8) site visits, each consisting of one (1) survey day.
Preconstruction Surveys for Burrowing Owl and Swainson’s Hawk Surveys for burrowing owl and Swainson’s hawk will be performed concurrently with protocol-level surveys for rails. As required by project permits, a habitat assessment and surveys for burrowing owl will be conducted, if warranted by findings of the habitat assessment, pursuant to the Department of Fish and Game’s Staff Report on Burrowing Owl Mitigation (2012) survey methodology. Survey for Swainson’s hawk nesting activity will also be performed, including on the project site and within a 0.25-mile radius surrounding the project site. Surveys for Swainson’s hawk will be performed according to the Technical Swainson’s Hawk Advisory Committee’s Recommended Timing and Methodology for Swainson’s Hawk Nesting Surveys in Central California Valley (2000).
Deliverables:
· Survey Report - A total of two (2) survey reports will be prepared and submitted to applicable agencies following surveys performed. Findings for surveys for burrowing owl and Swainson’s hawk will be included with findings of protocol-level rail surveys.
Assumptions:
· Preconstruction surveys for burrowing owl and Swainson’s hawk will be conducted concurrently with protocol-level surveys for rails.
DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646
MARE ISLAND CAUSEWAY PREVENTIVE MAINTENANCE PROJECT
3 | P a g e
· Surveys for burrowing owl will be performed on foot throughout the project site and within a zone of influence (i.e., 500 feet of project site boundaries). · Surveys for Swainson’s hawk will be performed on foot throughout the project site and on roadways (i.e., driving surveys) within 0.25 miles of project site boundaries.
Assumptions, Exclusions, and Limitations
This scope of work is based on the following assumptions, exclusions, and limitations:
· Actual costs may differ from task to task from that proposed in the fee, but the overall fee will not be exceeded unless additional work is requested and approved by the City, and fee for any such additional work will be negotiated prior to work being performed. · Proposed budget may be re-allocated by WSP between tasks as need arises. · Per Amendment 3 to the Design Professional Services Agreement, the term shall continue until December 31, 2026.
DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646
COST PROPOSAL BY TASK
Mare Island Causeway Preventive Maintenance Project
Phil Stolarski Ben Consolacion Bart Newton James Gomez Vickie Wheeler Carlos Ramirez Nazanin Rezaei Ravina Ahir Jamal Grainawi Ken Warddrip Lynette Davis Anna Vo Hector Herrera Pay 125.01 108.58 171.94 118.14 71.85 93.84 52.51 41.81 132.67 94.54 59.69 51.97 46.94 Escalation 130.91 113.70 180.05 123.71 75.24 98.27 54.99 43.78 138.93 99.00 62.51 54.42 49.15 Overhead 200.07 173.77 275.17 189.07 114.99 150.18 84.04 66.91 212.33 151.30 95.53 83.17 75.12 Profit 33.10 28.75 45.52 31.28 19.02 24.84 13.90 11.07 35.13 25.03 15.80 13.76 12.43 FCC 0.72 0.63 0.99 0.68 0.41 0.54 0.30 0.24 0.76 0.54 0.34 0.30 0.27 Pay Grade X-14 P-13 P-15 P-13 P-11 P-13 P-10 P-08 P-14 P-13 T-10 P-09 X-09 364.79 $ 316.85 $ 501.74 $ 344.74 $ 209.67 $ 273.83 $ 153.23 $ 122.01 $ 387.14 $ 275.88 $ 174.18 $ 151.65 $ 136.98 $ WSP TASKS Hours Direct Costs Total Costs
Phase II-PS&E, Bid Support
1 0 41 0 28 16 0 20 64 0 0 16 21 42 248 - $ 48,595 $ 1 0 - $ - $ 248 - $ 48,595$
1.1 21 21 6,654 $ 1.1
1.2 Row & Utility coordination and
Certifcation 16 24 16 64 16 136 27,293 $ 1.2
1.3 4 4 4 12 3,259 $ 1.3
1.4 16 21 42 79 11,389 $ 1.4
1.5 Quality Control 0 - $ 1.5
2 Environmental Permitting - 24 - 24 24 - - 48 - - - - - 120 8,166 $ 34,932 $ 2 105 - $ 16,390 $ 225 8,166 $ 51,322$
2.1 12 12 12 32 68 22,525 $ 105 - $ 16,390 $
2.2 US Coastguard & Caltrans encrochment permit 0 - $
2.3 404, 401 Permit Application 12 12 12 16 52 12,407 $ 3 - - - - - - - - - - - - - - - $ - $ 3 0 - $ - $ 0 - $ - $
3.1 0 - $
3.2 0 - $
3.3 0 - $
3.4 Webpage Content and Social Media 0 - $
3.5 0 - $
4 - - - 8 76 40 48 16 - 88 48 - - 324 - $ 71,591 $ 4 0 - $ - $ 324 - $ 71,591$
4.1 0 - $ 4.1
4.2 64 24 32 80 32 232 52,538 $ 4.2
4.3 8 12 16 16 16 8 16 92 19,053 $ 4.3
5 - - - - - - - - - - - - - - - $ - $ 5 0 - $ - $ 0 - $ - $
5.1 0 - $
6 - - - - - - - - - - - - - - - $ - $ 6 163 737 $ 33,938 $ 163 737 $ 33,938$
6.1 0 - $ 163 737 $ 33,938 $
6.2 0 - $
- 65 - 60 116 40 68 128 - 88 64 21 42 692 8,166 $ 155,118 $ 268 737 $ 50,329 $ 960 8,903 $ 205,447$ All Staff will be invoiced at actual rate within each pay grade/Classification Range and escalated annually 1/1.
Total Hours
Other Direct Cost
Total Cost
Total WSP Hours
WSP Total Costs
SWCA (Sycamore
Environmental)
Lead Engineer -
Specifications
Task No.
Task Description
WSP Staff Hours
Sr Supv Engineer
Lead Technical
Engineering
Support Specialist
Contract
Administrator II
Project
Accountant
Direct Costs
Sr Supv Engineer
Structure Lead
Senior Bridge
Engineer
Sr Engineering Mgr
Civil Engineer
Principal Area Mgr
PIC
Project Manager
Sr Technical Mgr
Project Engineer/
Civil Lead
8,166 $
Project Management
Communications and Coordination
PDT Meetings (Total of 4 assumed);
Project Aministration
BCDC and 1602 Permit
Public Outreach
Stakeholder Development
Community Meetings (1)
Collateral Materials
2/9/2023
Phase II Totals
Bidding Assistance
Bidding Support
Media Relations
Final Design Including Traffic Handling
65% Design
95% Design
100% Design
Construction Support
Design Support During Construction
Record Drawings
EXHIBIT B
DocuSign Envelope ID: A70F6F82-36A5-45F8-B03D-2EF3AF592646
ACTION ITEM 7.A.
DATE: June 30, 2026
TO: Mayor and Members of the City Council
FROM: Harry Black, Interim City Manager
Victoria Grace-Barksdale, Administrative Analyst II (Youth Coordinator) SUBJECT: RECONSIDERATION AND ADOPT A RESOLUTION APPROVING A MEASURE P
GRANT AGREEMENT TO GREATER VALLEJO RECREATION DISTRICT TO SUPPORT
PUBLIC SAFETY AND YOUTH PRIORITIES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME IN AN AMOUNT NOT TO EXCEED $300,000.00.
RECOMMENDATION
Adopt a resolution approving a Measure P Grant Agreement to Greater Vallejo Recreation District to support Public Safety and Youth Priorities and authorizing the City Manager to execute the same in an amount not to exceed $300,000.00.
REASONS FOR RECOMMENDATION
City Council provided direction on measures to increase public safety. This grant agreement with GVRD focuses on equitable and inclusive preventative measures through positive youth development and community building programs and activities, particularly for teens. By reducing barriers to access of programs, activities, and safe spaces, youth and families are more likely to participate in positive, skill-building activities and foster a greater sense of community, thus increasing public safety.
Staff has worked closely with GVRD to outline specific programs that would assist in removing barriers to access including increasing the amount of scholarships available to Vallejo families, providing subsidized programs for youth and teens, targeting underserved GVRD parks and facilities through mobile recreation, and expanding free activities and access to GVRD parks and recreational sites.
BACKGROUND AND DISCUSSION
At the July 1, 2025 Special Council Meeting, Vallejo City Council provided direction to staff on actions to help improve public safety and reduce violence. The Council recommended funding of $300,000 towards subsidizing program costs (from zero up to 80% on a needs basis) for youth to participate in GVRD programs.
On July 8, 2025, Vallejo City Council approved the notice of intent to amend the FY 2025-2026 budget to appropriate $1,150,000 for public safety measures to reduce violence (Step 1 of 2). $300,000 of that appropriation was allocated towards GVRD. On July 22, 2025, Vallejo City Council approved Step 2 of 2 to amend the FY 2025-2026 budget using the General Fund. Staff reported that it would ask the Measure P Oversight Committee (MPOC) to fund the $300,000 from Measure P opposed to the General Fund. On August 11, 2025, the item was approved by MPOC for a recommendation to Council to provide funding for the project through Measure P, under Youth Priorities. On October 14, 2025, Vallejo City Council approved Step 1 of 2 through the notice of intent and on December 9, 2025 passed Step 2, amending the fiscal year 2025-2026 budget to fund the project from Measure P. Staff presented the grant to Council who provided input and directed staff to present to the GVRD Board for feedback. On February 26, 2026, staff presented to the GVRD board and gathered more feedback on the proposed grant agreement. On May 12, 2026, Council did not approve the grant agreement and requested that staff return with more data and information, a community survey, and GVRD leadership to answer questions. Staff has provided Council with the requested data
Date: June 30, 2026
Subject: RECONSIDERATION AND ADOPT A RESOLUTION APPROVING A MEASURE P
GRANT AGREEMENT TO GREATER VALLEJO RECREATION DISTRICT TO
SUPPORT PUBLIC SAFETY AND YOUTH PRIORITIES AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE SAME IN AN AMOUNT NOT TO EXCEED
$300,000.00.
including the GVRD Mearsure P Youth Recreation Survey results via a memo. On June 9, 2026, Council approved a motion for reconsideration for the item and the item before Council tonight is to reconsider the item and possibly adopt a resolution to approve the grant.
The Vallejo City Council voted Public Safety and Youth as multi-year goals to invest in more services, resources, and programming to improve youth outcomes. Additionally, Youth Priorities are one of the nine Measure P focus areas. Recreational and enrichment programs play a critical role in improving public safety by providing positive, structured opportunities for youth development and community engagement. Programs offered by GVRD serve as a vital resource for young people, promoting improved academic performance, social development, and leadership skills, while reducing the likelihood of involvement in delinquent or criminal behavior.
Access to recreational programs, mentorship, and enrichment activities reduces risk factors associated with violent crime and juvenile offenses, particularly among youth in underserved communities. By offering safe spaces, skill-building opportunities, and positive role models, these programs divert young people from negative influences and foster a greater sense of connection to their community.
Unfortunately, many Vallejo families face financial barriers that prevent their children from participating in these programs. To address this inequity, the City can provide financial assistance or subsidies to ensure all youth have fair access to these essential opportunities, regardless of economic circumstances.
An investment in recreational and enrichment programs is an investment in both the immediate and long-term safety of Vallejo. Supporting expanded access to these programs strengthens the social fabric of our community, promotes positive youth development, and is a proven, preventative strategy to reduce juvenile crime and violence.
While the initial Council discussion surrounded primarily the concept of youth "scholarships", staff has collaborated with GVRD to present a proposed usage of funds and request feedback from both Council and the GVRD Board. Quarterly grant reports and a final Impact Summary will be required from GVRD through the duration of grant fund usage. Staff anticipate that this funding will last through summer 2028. The proposed grant agreement goal, objectives and budget are as follows.
Goal: Improve public safety and reduce violence by subsidizing costs to increase participation in recreational activities and access to safe spaces for Vallejo youth • Objective #1: Reduce financial barriers to participation through scholarships for Vallejo youth and families
• Objective #2: Increase access to subsidized youth activities and programs, with an emphasis on teen opportunities
• Objective #3: Provide increased subsidized programming in target districts that were identified by City Council to ensure equitable distribution and access
• Objective #4: Increase community access to safe spaces, programs and events Proposed budget:
Program Type Estimated Budget
1 Scholarships $ 50,000
Date: June 30, 2026
Subject: RECONSIDERATION AND ADOPT A RESOLUTION APPROVING A MEASURE P
GRANT AGREEMENT TO GREATER VALLEJO RECREATION DISTRICT TO
SUPPORT PUBLIC SAFETY AND YOUTH PRIORITIES AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE SAME IN AN AMOUNT NOT TO EXCEED
$300,000.00.
2 Youth Programs/ Events $ 55,000
3 Teen Programs/ Events $ 85,000
4 Programming $ 35,000
5 Free Days $ 75,000
TOTAL $300,000
FISCAL IMPACT
On July 22, 2025, City Council amended the fiscal year 2025-2026 budget to appropriate $300,000 towards a GVRD public safety grant using general funds. Staff reported that they would take the request to the Measure P Oversight Committee to recommend funding using Measure P funds under Youth Priorities, instead of general funds, which was approved for recommendation to Council. On December 9, 2025 City Council amended the fiscal year 2025-2026 budget and appropriated $300,000 in Measure P funding towards the GVRD grant agreement to address public safety and youth priorities.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.
ATTACHMENTS
1. Resolution for Grant Agreement for GVRD_CAO Stamp
2. 2025-26 Measure P Agreement Public Safety Grant_CAO STAMP
3. Measure P GVRD Data Memo to Council
4. GVRD Measure P Survey Results
CONTACT
Harry Black, Interim City Manager (707) 648-4576
[email protected]
RESOLUTION NO. 26- ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A MEASURE P GRANT AGREEMENT IN AN AMOUNT NOT TO EXCEED $300,000 TO THE
GREATER VALLEJO RECREATION DISTRICT (GVRD) TO SUPPORT PUBLIC SAFETY
AND YOUTH PRIORITIES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME
WHEREAS, GVRD’s mission is to promote wellness and healthy lifestyles by providing safe parks and innovative and fun recreation programs for all residents; and
WHEREAS, GVRD currently operates 33 parks with various amenities, located throughout the CITY including neighborhood parks, community centers, athletic fields and courts, a sports gym, an aquatic center and more; and
WHEREAS, access to recreational programs, mentorship, and enrichment activities reduces risk factors associated with violent crime and juvenile offenses, particularly among youth in underserved communities; and
WHEREAS, by offering safe spaces, skill-building opportunities, and positive role models, these programs divert young people from negative influences and foster a greater sense of connection to their community; and
WHEREAS, the CITY wishes to award a grant to GVRD using Measure P funds to support a significant increase in access and participation of activities, events and programs benefiting Vallejo youth and families of all abilities through funding scholarships, subsidizing new or existing youth/teen activities, targeted programming in at-risk districts, and Free Day activities at identified GVRD sites; and
WHEREAS, on May 12, 2026, the City Council considered the grant Agreement but did not approve same and requested that staff return with more data and information, a community survey, and GVRD leadership to answer questions. Staff provided Council with the requested data including the GVRD Measure P Youth Recreation Survey results via a memo and on June 9, 2026, Council approved a motion for reconsideration for the item. The meeting on the reconsideration was held on June 30, 2026 during which Council received the additional information obtained by staff.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the Measure P Grant Agreement in an amount not to exceed $300,000, attached hereto as Exhibit ‘A’, to the Greater Vallejo Recreation District to support public safety and youth priorities.
BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Manager to execute the Agreement, with any modifications recommended by the City Attorney and the City Clerk to attest.
ADOPTED BY THE CITY COUNCIL OF VALLEJO at a council meeting held on June 30, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ANDREA SORCE, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
1 2025-26 City of Vallejo Grant Program
“Greater Vallejo Recreation District” Public Safety Measure P Grant Agreement
This Agreement ("Agreement") is made at Vallejo, California, dated for reference this 14th day of April 2026, by and between the City of Vallejo, a municipal corporation and charter city ("CITY"), and Greater Vallejo Recreation District, a Recreation Park and Parkway District organized under the provisions of Article 1, Chapter 3, Division 5 of the Public Resources Code (“GRANTEE”).
RECITALS
WHEREAS, GRANTEE’s mission is to promote wellness and healthy lifestyles by providing safe parks and innovative and fun recreation programs for all residents; and
WHEREAS, GRANTEE currently operates 33 parks with various amenities, located throughout the CITY including neighborhood parks, community centers, athletic fields and courts, a sports gym , an aquatic center and more; and
WHEREAS, access to recreational programs, mentorship, and enrichment activities reduces risk factors associated with violent crime and juvenile offenses, particularly among youth in underserved communities; and
WHEREAS, by offering safe spaces, skill-building opportunities, and positive role models, these programs divert young people from negative influences and foster a greater sense of connection to their community; and
WHEREAS, the CITY wishes to award a grant to GRANTEE using Measure P funds to support a significant increase in access and participation of activities, events and programs benefiting Vallejo youth and families of all abilities through funding scholarships, subsidizing new or existing youth/teen activities, targeted programming in at-risk districts, and Free Day activities at identified GVRD sites.
AGREEMENT
NOW, THEREFORE, the parties agree as follows:
SECTION 1. Payment of Grant Award. CITY hereby agrees to pay GRANTEE an amount not to exceed $300,000.00 (“Grant Award”) no later than July 21, 2026, and subject to the terms and conditions of this Agreement. Grantee shall use the Grant Award exclusively for the purpose of improving public safety and increasing participation in GVRD year-round programming by reducing financial barriers to access and expanding availability of safe, inclusive recreational opportunities. Authorized uses of funds include, but are not limited to, scholarships, youth and teen programs and events, focused programming tailored to the needs of youth ages 17 and under, and free days and activities.
The Grant Award shall be provided as a one-time lump sum payment and shall not be reduced, rescinded, or reallocated by GVRD, provided that Grantee remains in compliance with the terms and conditions of this Agreement. Grantee shall ensure that all expenditures are necessary,
2 reasonable, and directly related to the purposes outlined herein and shall comply with all applicable laws, regulations, and GVRD policies.
SECTION 2. Expenditure of Grant Award. GRANTEE shall expend the Grant Award solely on the programs and/or projects set forth in Exhibit A. An expenditure that does not comply with this Agreement shall constitute a disallowed cost (“Disallowed Cost”) and shall be subject to reimbursement as specified in Section 15 of this Agreement. Under no circumstances shall GRANTEE expend any portion of the Grant Award for religious or political purposes or for any other purpose prohibited under law, including but not limited to promoting or inhibiting religion in general or any religion in particular, conveying a religious message, or advocating for or against a political candidate or ballot measure.
SECTION 3. Acknowledgment of Funding Source. Unless otherwise agreed upon in writing between the parties, the GRANTEE agrees that any publications, studies, or reports which are made possible by or derived in whole or in part from the Grant Award and any news articles, brochures, seminars, or other promotional materials or media or events through which GRANTEE publicizes the programs or projects funded in whole or in part by CITY will acknowledge the CITY’s support in the following manner. In lieu of written funding attribution, Grantee shall provide recognition of both the Greater Vallejo Recreation District (GVRD) and the City of Vallejo through the joint use and placement of both entities’ official logos on all identified programs, events, and related materials funded in whole or in part by this Grant Award. Such logo usage shall be subject to each entity’s branding guidelines and prior approval, where applicable.
SECTION 4. The Parties’ Relationship. This Agreement shall not be construed as giving rise to any agency, partnership, joint venture, or employment relationship between CITY and GRANTEE.
GRANTEE shall have no ability to bind the CITY and shall not hold itself out as having any such ability. Neither GRANTEE nor any of GRANTEE’s officers, employees, agents, or subcontractors, if any, is an employee of CITY by virtue of this Agreement. GRANTEE’s employees and agents shall not be entitled to any salary or benefits relating to CITY employment.
SECTION 5. No Assignment. GRANTEE shall not assign this Agreement without CITY’s written authorization. Any such assignment shall be void and shall be considered a material breach of this Agreement.
SECTION 6. Indemnification. GRANTEE shall indemnify, hold harmless, and defend CITY, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with this Agreement, GRANTEE’s performance hereunder, GRANTEE’s or subcontractor’s negligence including active or passive, or strict liability, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of GRANTEE, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.
The provisions of this section shall survive the expiration or termination of this Agreement.
SECTION 7. Insurance Requirements. GRANTEE agrees to comply with all of the Insurance Requirements set forth in Exhibit C which is attached hereto and incorporated herein by this
3 reference. Failure to maintain the required insurance at all times shall constitute a default and material breach.
SECTION 8. Non-Discrimination. In performing this Agreement, GRANTEE shall not discriminate against any person on the basis of sex, race, color, ancestry, religious creed, national origin, physical disability, mental disability, medical condition, age, marital status, sexual orientation, actual or perceived gender identity, veteran status or any other basis prohibited under law.
SECTION 9. Compliance with All Applicable Laws. In performing this Agreement, GRANTEE warrants it shall comply with all applicable state and federal laws, rules, and regulations.
SECTION 10. Accounting. For purposes of performance under this Agreement and receipt and expenditure of the Grant Award, GRANTEE shall at all times maintain an accounting system that comports with generally accepted accounting principles.
SECTION 11. Financial Records and Financial Report. GRANTEE shall maintain a financial log, books, records, documents, and other evidence sufficient to properly reflect the amount, receipt, and expenditure of the Grant Award. GRANTEE shall submit to CITY a Quarterly Report and Impact Summary relating to the expenditure of the Grant Award. Said Quarterly Report shall be in the form identified in Exhibit B. Said Quarterly Report shall be submitted to CITY within thirty (30) calendar days of the end of each fiscal year quarter through the duration of the grant.
An Impact Summary Report, identified in Attachment 1 of Exhibit B, is due within thirty (30) days of the grant funds being fully expended.
All financial records, including original receipts, and financial reports shall be prepared in accordance with generally accepted accounting principles. The Quarterly Report and Impact Summary shall be a public record and can be posted on the CITY’s website as well as released to the public in any manner whatsoever in the City’s discretion.
SECTION 12. Audit and Examination. Upon request, CITY’s authorized representatives shall be provided with access and shall have the right to examine all financial records, documents, facilities, and activities related to GRANTEE’s performance of this Agreement and to the receipt and expenditure of the Grant Award.
SECTION 13. Preservation of Records. GRANTEE shall preserve and make available all records related to performance of this Agreement and related to the receipt and expenditure of the Grant Award for a period of three years from the date of final payment to GRANTEE or as required by applicable law, whichever is longer.
SECTION 14. Reimbursement of Disallowed Costs. Within ten (10) business days of the date of CITY’s written notice to GRANTEE, GRANTEE agrees to reimburse to CITY any portion of the Grant Award paid by the CITY which CITY has in its sole discretion determined constitutes a Disallowed Cost. “Disallowed Costs” shall mean any expenditure of Grant Award funds that is determined by the CITY, in its reasonable discretion, to be inconsistent with the terms and conditions of this Agreement, including but not limited to:
(a) costs that are not directly related to or necessary for the approved purposes of the Grant; (b) costs that are not adequately documented or supported by appropriate records; (c) costs incurred outside the approved grant term;
(d) costs that violate applicable federal, state, or local laws, regulations, or policies; (e) costs that are duplicative of funding received from other sources for the same purpose; or
4 (f) costs otherwise deemed unallowable under CITY or GVRD policies governing the use of public funds.
SECTION 15. Term. This Agreement shall be for a term commencing on July 1, 2026 and expiring on September 1, 2028, unless terminated sooner per this Agreement.
City, at its discretion, shall have the right to extend the term of this Agreement, in intervals of three months, by written notice to GRANTEE. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed 3 years.
SECTION 16. Termination. This Agreement may be terminated with or without cause by either CITY or GRANTEE with thirty (30) calendar days’ written notice of termination. No later than ten (10) calendar days of transmission of the termination notice from CITY, GRANTEE shall refund any unused or disallowed portion of the Grant Award. In the event of a breach of this Agreement, CITY may elect to provide written notice of such breach and a reasonable time period in which GRANTEE must cure the breach. If GRANTEE fails to cure the breach in accordance with said notice, CITY may terminate this Agreement for cause, and any unused or disallowed portions of the Grant Funds shall be returned to the City within ten (10) calendar days of said termination date.
SECTION 17. Notice. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective five (5) calendar days from the date of mailing or if personally delivered, from the date of personal delivery. If notice is given by mail, it shall be delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:
CITY:
Victoria Grace-Barksdale
Youth Coordinator
City of Vallejo, City Manager’s Office
555 Santa Clara Street
Vallejo, Ca 94590
(707) 334-5765
[email protected]
GRANTEE:
Pam Sloan
Interim General Manager
Greater Vallejo Recreation District
395 Amador Street
Vallejo, CA 94590
(707) 648-4603
[email protected]
SECTION 18. Severability. If any provision of this Agreement or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.
SECTION 19. Waiver. No term or provision hereof will be considered waived by either party, and
5 no breach is excused or consented to by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No express or implied consent by either party to waiver of, or failure of a party to enforce its rights with respect to a breach by the other party shall constitute consent to or waiver of any subsequent or other breach by the other party.
Section 20. Amendment. This Agreement may be amended by mutual agreement in writing between the GRANTEE and the CITY. Any request by the GRANTEE for amendments must be in writing stating the amendment request and reason for the request. The GRANTEE shall make requests in a timely manner and in no event less than thirty (30) calendar days before the effective date of the proposed amendment.
Section 21. Entire Agreement. This Agreement and any attached Exhibits shall constitute the entire Agreement between the parties hereto relating to the Grant Award and may not be modified except by an instrument in writing signed by the parties hereto.
Section 22. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:
Exhibit A, entitled “Program Goals and Objectives, Obligations and Estimated Budget,” including any attachments
Exhibit B, entitled “Grant Agreement Reports,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments [SIGNATURES ON FOLLOWING PAGE]
6 IN WITNESS WHEREOF, the parties have entered into this Agreement on the day and year first hereinabove appearing.
Greater Vallejo Recreation District,
a Recreation Park and Parkway District
By:
Pam Sloan
Interim Executive Director
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
By: ____________________
Harry E. Black
Interim City Manager
DATE: __________________
ATTEST:
By:
Dawn G. Abrahamson
City Clerk
APPROVED AS TO FORM:
Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
Armond Sarkis
Risk Manager
7 EXHIBIT A: Program Goals & Objectives, Obligations and Estimated Budget
A. Program Goals & Objectives
Vallejo City Council provided direction to staff on actions to help improve public safety and reduce violence. The Council recommended funding of $300,000 towards subsidizing program costs (from zero up to 80% on a need basis) for children to participate in GVRD year-round programs. This was one of several strategies recommended to mitigate violence and improve public safety. Funding focuses primarily on equitable and inclusive preventative measures to improve public safety and keep Vallejo youth engaged year-round through positive youth development and community building programs and activities.
Recreational and enrichment programs play a critical role in improving public safety by providing positive, structured opportunities for youth development and community engagement. Programs offered by the Greater Vallejo Recreation District (GVRD) serve as a vital resource for young people, promoting improved academic performance, social development, and leadership skills, while reducing the likelihood of involvement in delinquent or criminal behavior.
Access to recreational programs, mentorship, and enrichment activities reduces risk factors associated with violent crime and juvenile offenses, particularly among youth in underserved communities. By offering safe spaces, skill-building opportunities, and positive role models, these programs divert young people from negative influences and foster a greater sense of connection to their community.
Unfortunately, many Vallejo families face financial barriers that prevent their children from participating in these programs. To address this inequity, the City can provide financial assistance or subsidies to ensure all youth have fair access to these essential opportunities, regardless of economic circumstances.
An investment in recreational and enrichment programs is an investment in both the immediate and long-term safety of Vallejo. Supporting expanded access to these programs strengthens the social fabric of our community, promotes positive youth outcomes, and is a proven, preventative strategy to reduce juvenile crime and violence.
Goal: Improve public safety and reduce violence by subsidizing costs to increase participation in recreational activities and access to safe spaces for Vallejo youth
• Objective #1: Reduce financial barriers to participation through scholarships for Vallejo youth and families
o Data and Metrics:
▪ # of scholarships awarded per fiscal year quarter
▪ Description of activities and programs that youth used scholarships on
▪ Amount of funding used per quarter
o Key Performance Indicators
▪ Increase in number of scholarships accessed versus
baseline data
8 • Objective #2: Increase access to subsidized youth activities and programs, with an emphasis on teen opportunities
o Data and metrics:
▪ # of new or existing programs funded in whole or
partially
▪ Approximate number of individuals served
▪ Description of use of funds
▪ Amount of funding used per quarter
o Key Performance Indicators
▪ Qualitative survey data regarding safety and access
• Objective #3: Grantee shall provide increased subsidized programming in districts identified by the City Council. Programming opportunities shall be thoughtfully designed and equitably distributed to ensure access for all participants residing within the City of Vallejo, consistent with the purposes of this Agreement.
o Data and Metrics
▪ # of new or existing programs funded in whole or
partially
▪ Approximate number of individuals served
▪ Description of use of funds in each district
▪ Amount of funding used per quarter
o Key Performance Indicators
▪ Increase in the number of programs offered in targeted areas
• Objective #4: Increase community access to safe spaces, programs and events o Data and Metrics
▪ # of Free Day events and activities held
▪ Approximate number of individuals utilizing the Free
Days and events
▪ Description of how the funds were used
▪ Amount of funding used per quarter
o Key Performance Indicator
▪ Increase in number of participants
Quarterly Grant Reports will be due within thirty (30) days of the end of each fiscal year quarter that collects data on the objectives.
A Final Impact Summary Report, due within thirty (30) days of the grant funds being fully expended, will provide wholistic data regarding use of grant funding in the following categories:
• Total funds used in each budget category
• Total number of participants reached by each category • General use of funds in each category over the life of the grant • Age distribution of participants
• Gender/Nonbinary breakdown of participants
• Participation breakdown by GVRD program, park, or event • Successes and challenges
9 Programming funded through the City grant should:
• Focus on preventative measures through community building and positive youth development
• Expand upon current offerings or create new offerings to provide subsidized recreational and educational opportunities
• Increase the total number of youths participating in GVRD-led recreational and scholarships programs
• Be free or reduced cost
• Only cover scholarship awards to Vallejo youth residents • Grantee shall provide qualitative and quantitative data regarding positive youth outcomes and shall submit such data in accordance with the quarterly reporting template provided by the City of Vallejo, as referenced in Exhibit B.
B. Use of Grant Funding City grant funding shall be used to subsidize costs for the following five areas:
1. Youth Scholarships
Scholarships to youth from low to moderate income households to participate in new or existing recreational/sport activities and programming through GVRD’s existing scholarship program.
2. Youth Programs/ Events
Subsidized costs to participants for new or existing programming offered at parks and facilities and youth events. Youth events are described as events serving youth with 50 or more targeted attendees.
3. Teen Programs/ Events
Subsidized costs to participants for new or existing teen programming offered at parks and facilities and teen events. Teen events are described as events serving youth with 50 or more targeted attendees.
4. Programming
Funding shall be used to support increased programming opportunities. GVRD shall make equitable and data-informed decisions when selecting program locations to ensure accessibility for all youth and families residing within the City of Vallejo. Program distribution shall promote inclusive access and shall not be limited to or restricted by designated districts, consistent with the purposes of this Agreement.
5. Free Days
Increasing access to activities and safe spaces by providing free entry/access/parking, open swim, and/or open gym in identified facilities such as Children’s Wonderland, Dan Foley Park, Blue Rock Springs, Franklin Sports Gym, and Cunningham Aquatic Center. Also to include Free GVRD Funded Fieldtrips.
6. Budget Reallocation and Program Flexibility
Allocated funds may be reallocated across eligible program categories at the request of GVRD to support other program types consistent with the purposes of this Agreement, subject to prior written approval by the City of Vallejo’s designated representative. GVRD shall submit a written request specifying the amount, purpose, and justification for the proposed reallocation. Approval or denial shall be provided in writing, and no reallocation shall occur without such approval.
GVRD shall be responsible for the following:
10 1. Managing scholarship program for qualified applicants
2. Providing technical assistance to families filling out scholarship applications as needed
3. Staffing of facilities, sites activities, events and programs
4. Design and curriculum of specific programs to be offered
5. GVRD shall recruit, enroll, and place youth participants through its established registration systems and outreach methods, including its online registration platform and in-person registration processes. Financial assistance for participation shall be administered through GVRD’s Youth Scholarship Program in accordance with adopted policies, eligibility criteria, and application procedures. Participant placement shall be contingent upon program availability, completion of required registration materials, and verification of scholarship eligibility, where applicable.
6. Daily operations of youth programming, including program administration and overhead
7. Securing sites and locations for programming
8. Advertising and marketing
9. Data collection to assess funding outcomes and collective impacts
10. Quarterly Measure P grant reporting on use of funds, including any significant changes to estimated budget, due 30 days after the end of each fiscal year quarter
11. Final Impact Summary Report, due within 30 days after funds have been fully expended
C. Estimated Budget
Program Type Estimated
Budget
1 Scholarships $50,000
2 Youth Programs/ Events $55,000
3 Teen Programs/ Events $85,000
4 Targeted Programming $35,000
5 Free Days $75,000
TOTAL $300,000
Exhibit B- Quarterly Grant Agreement Reports
Organization: Date:__________________
___________________________________________
Contract Agreement Number
__________________________
Contact Person
___________________________________________
Phone Number
___________________________________________
Email
___________________________________________
Reporting Period Dates
___________________________________________
Report Type
☐ annual ☐ quarterly
Grantee Information
Grant Amount:
$___________________________
Funding expended during this reporting period
Total funding expended through this reporting period
Remaining award amount
_____________________________________
Award Details
Receipts and thorough documentation of grant fund expenditures have been maintained and can be produced upon request
☐ yes ☐ no
Example of Grant Funds Expenditure Log:
Date Expenditure detail Expenditure Budget remaining
Scholarships (Youth) $75,000
11/30/25 Month of October 2025 Scholarships $1,000 $74,000
Youth Programming/events $50,000
11/4/25 Soccer Program $3,000 $47,000
Performance Measures & Outcomes
Please provide details about general outcomes that were accomplished through the grant funds.
1. Scholarships
a. # of youth scholarships awarded this quarter:_______________ b. Describe some of the activities/programs that youth used their scholarships on:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ c. Amount of funding used this period:______________
2. Youth Programs/ Events
a. # of new or existing programs funded in whole or partially by grant this quarter:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Amount of funding used this period:______________
3. Teen Programs/ Events
a. # of new or existing programs funded in whole or partially by grant this quarter:
____________________
13 b. Approximate # of individuals served:_______________ c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Amount of funding used this period:___________
4. Programing
a. # of new or existing programs funded in whole or partially by grant this quarter:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category in each District:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ d. Amount of funding used this period:___________
5. Free Days
a. # of free day activities funded in whole or partially by grant this quarter:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Amount of funding used this period:___________
Additional Comments:
_____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________
14 _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________
Grantee Representative Signature
I hereby certify that the goods or materials covered by this report have been performed with the project specifications, are complete and accurate, and are eligible under the agreement.
Printed
Name
Title
Signature Date ______________
This quarterly grant agreement report is due within thirty (30) days of the end of each fiscal year quarter to the City grant representative(s) until all of the grant funds are used.
Final Grant Impact Summary Report is due within 30 Days of the full grant funding being expended.
Quarterly Grant Reporting Form Due Dates:
Fiscal Year and
Quarter Quarter Dates Grant Agreement Report
Due Date
FY 25/26 Quarter 4 April 1, 2026 – June 30, 2026 July 30, 2026 FY 26/27 Quarter 1 July 1, 2026 – September 30, 2026 October 30, 2026 FY 26/27 Quarter 2 October 1, 2026 – December 31, 2026 January 30, 2027 FY 26/27 Quarter 3 January 1, 2027 – March 31, 2027 April 30, 2027 FY 26/27 Quarter 4 April 1, 2027 – June 30, 2027 July 30, 2027 FY 27/28 Quarter 1 July 1, 2027 – September 30, 2027 October 30, 2027 FY 27/28 Quarter 2 October 1, 2027 – December 31, 2027 January 30, 2028 FY 27/28 Quarter 3 January 1, 2028 – March 31, 2028 April 30, 2028 FY 27/28 Quarter 4 April 1, 2028 – June 30, 2028 July 30, 2028 FY 28/29 Quarter 1 July 1, 2028 – September 30, 2028 October 30, 2028
15 Attachment 1 to Exhibit B- Impact Summary Report
Organization: Date:__________________
___________________________________________
Contract Agreement Number
__________________________
Contact Person
___________________________________________
Phone Number
___________________________________________
Email
___________________________________________
Grant Term dates
___________________________________________
Grantee Information
Grant Amount:
$___________________________
Award Details
Receipts and thorough documentation of grant fund expenditures have been maintained and can be produced upon request
☐ yes ☐ no
Example of Grant Funds Expenditure Log:
Date Expenditure detail Expenditure Budget remaining
Scholarships (Youth) $75,000
4/30/26 Month of April 2026 Scholarships $1,000 $74,000
Youth Programming/events $50,000
5/4/26 Soccer Program $3,000 $47,000
16 Performance Measures & Outcomes
Please provide details about general outcomes that were accomplished through the grant funds.
1. Scholarships
a. Total # of youth scholarships awarded through
grant:_______________
b. Describe some of the activities/programs that youth used their scholarships on:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ c. Total amount of funding used for this category :______________
2. Youth Programs/ Events
a. Total # of new or existing programs funded in whole or partially by grant:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Total amount of funding used in this category:______________
3. Teen Programs/ Events
a. Total # of new or existing programs funded in whole or partially by this grant:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Total amount of funding used in this category:___________
17 4. Programing
a. Total # of new or existing programs funded in whole or partially by grant:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category in each District:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ ___________________________
d. Total amount of funding used in this category:___________
5. Free Days
a. # of free day activities funded in whole or partially by grant: ____________________ b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Total amount of funding used in this category:___________
6. Age Distribution of Participants
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
7. Gender/Nonbinary Breakdown of Participants
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
8. Participant Breakdown by Program, Event or Park.
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
18 _______________________________________________________________________
9. Success and Challenges
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
10. Additional Comments
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
Grantee Representative Signature
I hereby certify that the goods or materials covered by this report have been performed with the project specifications, are complete and accurate, and are eligible under the agreement.
Printed
Name
Title
Signature Date ______________
This final Grant Impact Report is due within 30 Days of the full grant funding being expended.
19 EXHIBIT C
INSURANCE REQUIREMENTS
Grantee shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Grantee, their agents, representatives, or employees or subcontractors. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured.
Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the Grantee under this agreement.
1. Minimum Limits of Insurance. Grantee shall maintain limits no less than:
A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
C. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If Grantee is not subject to California Workers’ Compensation requirements, Grantee shall file a completed Request for Waiver of Workers’ Compensation Insurance Form which may be obtained from the City prior to commencing any activity authorized hereunder.
2. Deductible and Self-Insured Retention (SIR). Any deductibles or self-insured retention must be declared to and approved by the City. All SIRs must be disclosed to the City’s Risk Manager for approval and shall not reduce the limits of liability.
3. Other Insurance Provisions.
A. Additional Insured Endorsements: The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as Additional Insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Grantee; products and completed operations of the Grantee; premises owned, occupied or used by the Grantee; or automobiles owned, leased hired or borrowed by the Grantee. Additional Insured endorsements with respect to General Liability, Auto and Umbrella/Excess Insurance shall be attached to the Certificate of Insurance presented to the City.
B. Waiver of Subrogation Rights Endorsement: The workers’ compensation policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Grantee’s performance under
20 this Agreement. The waiver of subrogation rights endorsement in favor of the City of Vallejo shall be attached to the Certificate of Insurance.
C. The limits of Insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess Insurance.
D. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
5. Acceptability of Insurers. The insurance is to be issued by companies licensed to do business in the State of California. The insurance is to be placed with insurers with a current A.M.
Best's rating of no less than A:VII.
6. Verification of Coverage. Grantee shall furnish the City with certificates of insurance and original endorsements. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. The City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later. All verification of coverage and other insurance documents shall be mailed to the following address:
City of Vallejo
Attn: Risk Manager
555 Santa Clara Street
Vallejo, CA 94590
7. Subcontractors. Grantee shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
8. Payment Withhold. City will withhold payments to Grantee if the certificates of insurance and endorsements required in this exhibit are canceled or Grantee otherwise ceases to be insured as required herein.
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
M E M O R A N D U M
City Manager’s Office
DATE: June 16, 2026
TO: Harry Black, Interim City Manager
CC: Gillian Haen, Assistant City Manager
Nalungo Conley, Assistant City Manager
FROM: Victoria Grace-Barksdale, Administrative Analyst ll -Youth Coordinator SUBJECT: GVRD Measure P Public Safety Grant Information
During the May 12, 2026, Regular City Council Meeting discussion on Item 9.C, approval of Measure P grant agreement to the Greater Vallejo Recreation School District in an amount not to exceed $300,000.00, Council requested additional information regarding the item. City staff and GVRD staff worked collaboratively to provide information related to the request for:
• a survey to gather community input around the needs of Vallejo youth and families • financial information regarding GVRD, including levels of program subsidization • additional data regarding income and poverty levels, number of people in households, and other data to help inform equitable decision-making regarding programming and districts
• data related to the previous Measure P grant for $125,000 to GVRD
This data will aid in the decision making and administration of events, programs, and site activations funded through the Measure P Public Safety Grant. Ongoing evaluation and quarterly grant reports are required through the grant term.
1. GVRD Measure P Community Survey Summary
City and GVRD staff put together a short survey for community members to take to help inform programming, prioritize funding decisions, and provide input to GVRD around different needs.
The full survey with all questions and results are attached separately. The survey had 126 respondents. Below is a summary of top results and findings:
1. Respondents noted that the top Measure P fund spending categories that would be most beneficial to Vallejo youth and families were Free Day activities, Scholarships, and Youth Programming
2. When asked which age groups should be prioritized to address public safety, the top 2 answers were High School Teens (14-17) and Middle School Youth (11-13)
3. Respondents’ top programs and activities that they would like to see offered were Sports leagues/Camps, Family/Community Events, and Leadership/Job Readiness Programs.
4. The top 3 free community events that respondents said they and their families would
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
attend were Family Fun Days, Food Truck events, and concerts/ music events
5. When asked what barriers prevent youth and families from participating in recreation programs, the top 3 answers were Lack of Awareness/ Information, Cost, and Limited Local Opportunities
6. The top 3 areas that respondents identified as where they would most like to see programming and events offered were Parks/ Open Spaces, Community Centers and Downtown Vallejo
7. Respondents were asked if there was a specific GVRD park or facility near them that they would like to see activated with more recreation. Residents expressed the strongest interest in expanding recreation opportunities at Dan Foley Park, Blue Rock Springs Park, Cunningham Aquatic Complex, Children’s Wonderland, and North Vallejo Community Center. Other mentioned sites included Wilson Park, Regents/Highland Park, Franklin, Richardson Park, Hiddenbrooke Park, Wardlaw Park, Glen Cove Park, Hillcrest Park, South Vallejo Community Center and Lake Dalwigk Park. a. Other key themes mentioned:
i. Maintaining year-round access to Cunningham Pool and increasing aquatics opportunities.
ii. Providing more 0-5 recreation, especially at Children's Wonderland. iii. Adding amenities such as playgrounds, seating areas, sports courts, and walking path improvements at parks such as Regents Park. iv. Increasing recreation opportunities in neighborhood parks, particularly in North Vallejo and areas with limited access to activities.
8. When asked what positive impacts they believe expanded recreation opportunities can have in Vallejo, the top responses were strengthening community connections, improving public safety and access to safe spaces, increase physical activity and positive health outcomes, and provide relationship and skill-building opportunities
9. 42.5% of respondents were from zip code 94591, 31.5% of respondents were from zip code 94590, and 22% of respondents were from zip code 94589
10. 55% of respondents self-identified as parents/guardians, 30.6 % were youth/teen/young adults, 22% were community members, and 16.5% identified as educators/partner organization
11. Respondents were asked if they had any additional comments or input they wanted to share. Many emphasized the need for more accessible, affordable, and consistent recreation opportunities for youth and families throughout Vallejo. The strongest theme was a desire for expanded programming for teens (ages 13–18), including sports, leadership opportunities, job readiness training, life-skills classes, mentorship, and safe spaces to gather after school and on weekends.
Respondents also expressed interest in increasing programs for young children (ages 0–5), including arts, music, nature-based activities, and family-oriented events.
Many highlighted the importance of keeping recreation opportunities low-cost or free and addressing barriers such as transportation and lack of awareness about available programs.
Additional priorities included maintaining safe and well-maintained parks and
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
facilities, keeping Cunningham Pool open year-round, expanding arts and cultural programming, and improving communication and outreach to ensure residents are aware of available activities.
In summary, respondents view recreation and youth programming as critical investments in community well-being, youth development, and public safety, and called for greater focus on engaging young people through positive, accessible opportunities. Respondents, mostly being parents/guardians and young people, provided clear feedback on the types of program and activities that they would like to see including family, community, sports, food truck, job-readiness and music events and programming. Many local sites were noted to provide increased programming, which could help inform the Mobile Recreation Program.
2. Financial Information and Levels of Subsidization
GVRD Program Subsidy & Cost Recovery Chart
Recreation Services Department –Cost Recovery Matrix
Program Type Community
Benefit Level
Estimated
Cost
Recovery
Goal
Estimated
Subsidy
Level
Funding Sources Examples
Revenue
Generating
Programs
Moderate 100%–120% 0%–20% Registration Fees
Adult Fitness
Classes, Specialty
Sports Clinics
Standard
Recreation
Programs
High 70%–90% 10%–30% Fees + District
Support
Youth Sports
Leagues, Summer
Camps
Youth & Teen
Development
Programs
Very High 40%–70% 30%–60% Measure P, Grants,
Sponsorships
Teen Summit,
Mobile RECess, CIT
Program
Adaptive
Recreation
Programs
Essential
Community Service 20%–50% 50%–80% Grants, Donations,
District Support
Adaptive Recreation
Events & Programs
Senior Programs
& Socials
High Community
Benefit 30%–60% 40%–70%
Sponsorships,
Donations, District
Support
Senior Social, Senior
Prom
Community
Outreach
Programs
Essential
Community Service 0%–40% 60%–100%
Measure P,
Sponsorships,
Grants
Outreach Events,
Free Sports Camps
Signature
Community
Events
Community Identity
& Engagement 20%–60% 40%–80%
Sponsorships,
Vendors, District
Support
Rec Expo, Winter at
Wonderland
Scholarship
Programs
Equity & Access
Focused 0%–20% 80%–100% Grants, Donations,
Measure P
Camp Scholarships,
Making Waves
Scholarship
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
Factors That Impact Subsidy Levels
• Community benefit
• Equity and accessibility
• Program demand
• Staffing costs
• Facility operational costs
• Sponsorships and grants
• Measure P support
• Strategic District priorities
Goal of Cost Recovery Model
Balance financial sustainability while ensuring recreation opportunities remain accessible, equitable, and community-centered.
Sample Camp Subsidy & Cost Recovery Example
Measure P Subsidized Youth Camp
Category Amount
Total Cost of Camp Per Participant $190
Measure P Subsidy (50%) -$95
GVRD Additional Subsidy -$25
Total Subsidy Amount -$120
Final Cost to Participant $70
If the total operational cost of the youth camp is approximately $190 per participant.
Through Measure P funding, 50% of the program cost ($95) is subsidized to increase accessibility for Vallejo youth and families. GVRD may also contribute an additional subsidy to further reduce barriers to participation. As a result, the final out-of-pocket cost to the participant is reduced to approximately $70, allowing the District to provide affordable recreation opportunities while maintaining quality programming and operational sustainability.
3. Equitable Decision-Making Data regarding Vallejo Youth and Families
Council requested more data that would show the needs of Vallejo youth and families in order to aid in the equitable decision-making regarding programming in each district.
Though Council requested that the data be aggregated by district, City and GVRD staff did not have the resources to provide the data in such a manner. City and GVRD staff are presenting alternative data which still provides a clear view of overall needs in the community, and a focus on local neighborhoods, through schools and GVRD sites, and historical GVRD data, which will help inform equitable decision making based on the activation of sites within each district. General data includes an overview of population, household size, and poverty levels in Vallejo, followed by GVRD site and school level data by district, and lastly a snapshot of Fiscal year 25/26 participant data from GVRD . This data, along with historical data of site activations, community input, survey data, and data from the previous GVRD grant will help to shape equitable programming across Vallejo for youth and families.
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
Vallejo Youth & Household Demographic Overview
Category Data
Total Population ~126,000 residents
Residents Under 18 ~20.5% (~25,800 youth)
Young Adults (18–24) ~8.8%
Families with Children Under 18 32.2%
Median Age 39.8 years
Total Households 43,500 households
Average Household Size 2.85–3 persons
Median Household Income $90,171
Federal Poverty Level threshold
2 persons
3 persons
4 persons
5 persons
6 persons
• Considerations for regional
factors should be taken
$21,150
$26,650
$32,150
$37,650
$43,150
Residents Living Below Poverty Line 12%
Renter Occupied Households 43.7%
Source: www.census.gov/quickfacts/fact/table/vallejocitycalifornia www.coveredca.com/support/financial-help/federal-poverty-level
GVRD Sites and Facilities by District
Measure P funding allows GVRD to strategically bring recreation services directly into neighborhoods and facilities with the highest youth and teen need, while reducing barriers related to cost, transportation, and access. By using demographic data, outreach surveys, school partnerships, and district-wide activation strategies, GVRD can prioritize equitable recreation opportunities throughout all six council districts. Below is a list of GVRD sites by district:
District GVRD Location Name Type of Location Address
Matias District 1
1 Blue Rock Springs Community Park 650 Columbus Parkway, Vallejo, CA 1 Hanns Memorial Community Park 198 Skyline Drive, Vallejo, CA 1 McIntyre Ranch
Special Purpose
Park
1 St Johns Mine Rd, Vallejo, CA
1 Northgate Park Neighborhood Park 4211 Irene Court, Vallejo, CA 1 Orchards Park-Hiddenbrooke Neighborhood Park 7108 Alder Creek Road, Vallejo, CA
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
1 Wardlaw BMX/Skate Park & Dog Park
Special Purpose
Park
1805 Ascot Parkway, Vallejo, CA
Matulac District 2
2 Borges Park Neighborhood Park 498 Borges Lane, Vallejo, CA 2 Crest Ranch Park Neighborhood Park Gateway & Nicole Way, Vallejo, CA 2 Henry Ranch Park Neighborhood Park
Auburn Drive at Severus Drive,
Vallejo, CA
2 North Vallejo Community Center Community Center 1121 Whitney Ave, Vallejo, CA 2 North Vallejo Community Park Neighborhood Park 1121 Whitney Avenue, Vallejo, CA 2 Setterquist Park Neighborhood Park 300 Stanford Drive, Vallejo, CA
Lediju District 3
3 Glen Cove Park (School) Neighborhood Park 605 Glen Cove Parkway, Vallejo, CA 3 Glen Cove Wtrfrnt Pk-Sacred Burial Site
Special Purpose
Park
Whitesides Dr off Regatta Dr, Vallejo,
CA
3 Highlands Park Neighborhood Park 101 Regents Park Drive, Vallejo, CA
Palmares District 4
4 City Park Neighborhood Park 425 Alabama Street, Vallejo, CA 4 Crescent Park Neighborhood Park 501 Poplar Avenue, Vallejo, CA 4 Dan Foley Cultural Center Community Center 1499 N Camino Alto, Vallejo, CA 4 Dan Foley Park Community Park 1461 N. Camino Alto, Vallejo, CA 4 Delta Meadows Park Neighborhood Park 841 Jack London Drive, Vallejo, CA 4 Independence Park Community Park Mare Island Way, Vallejo, CA 4 Richardson Park Neighborhood Park 325 Richardson Drive, Vallejo, CA 4 River Park
Special Purpose
Park
485 Wilson Avenue, Vallejo, CA
4 Sheveland Park Neighborhood Park
103 Coghlan / 95 Craven Street,
Vallejo, CA
4 Terrace Park Neighborhood Park 415 Daniels Avenue, Vallejo, CA
Bregenzer District 5
5 Amador Park Community Park Amador Street, Vallejo, CA 5 Children’s Wonderland
Special Purpose
Park
360 Glenn Street, Vallejo, CA
5 Fairmont Park Neighborhood Park
212 Viewmont / 211 Edgemont,
Vallejo, CA
5 Grant Mahony Neighborhood Park 1395 Arkansas Street, Vallejo, CA 5 GVRD Sports Gym Gymnasium 501 Starr Avenue, Vallejo, CA 5 Vallejo Community Center Community Center 225 Amador Street, Vallejo, CA 5 Washington Park Neighborhood Park 900 Ohio Street, Vallejo, CA
Gordon District 6
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
6 Beverly Hills Park Neighborhood Park 522 Del Sur Street, Vallejo, CA 6 Carquinez Park Neighborhood Park Adams St, Vallejo, CA 6 Castlewood Park Neighborhood Park
700 Block of Heartwood Avenue,
Vallejo, CA
6 Cunningham Aquatic Center Aquatic Complex 801 Heartwood Ave, Vallejo, CA 6 Lake Dalwigk Park Neighborhood Park
Lemon Street @ 5th Street, Vallejo,
CA
6 Norman King South Vallejo Community
Center Community Center
545 Magazine Street, Vallejo,CA
6 Wilson Park Neighborhood Park 915 Solano Avenue, Vallejo, CA
School Sites and Data by District
School Grades Address #
Socio
Economically
Disadvantaged
English
Learner Foster
Chronic
Absenteeism
District 1 - Matias
Wardlaw Elementary School TK-6
1698 Oakwood
Ave, Vallejo,
CA 94591 676 66.7% 14.2% 0.4% 34.2%
Jesse Bethel High School 9-12
1800 Ascot
Pkwy, Vallejo,
CA 94591 1418 78.1% 15.1% 0.4%
District 2- Matulac
Dan Mini Elementary School K-5
1530 Lorenzo
Dr, Vallejo, CA
94589 433 78.5% 37.4% 0.0% 27.6%
Solano Widenmann
Leadership Academy TK-8
1025 Corcoran
Ave, Vallejo,
CA 94589 615 83.7% 32.2% 0.1% 30.5%
Child Development and
Expanded Learning Center
(former Loma Vista
Environmental Sciences
Academy)
146 Rainier
Ave, Vallejo,
CA 94589
Elite Public School K-12
100 Whitney
Ave, Vallejo,
CA 94589 612 64.9% 21.4% 0.7% 30.6%
MIT Middle School 6-8
425 Corcoran
Ave, Vallejo,
CA 94589 260 77.7% 19.6% 0.0% 20.6%
MIT High School 9-12
2 Positive
Place, Vallejo
CA 94589 479
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
District 3- Lediju
Glen Cove Elementary
School TK-5
501 Glen Cove
Pkwy, Vallejo,
CA 94591 441 69.8% 21.8% 0.2% 27.6%
District 4- Palmares
Federal Terrace Elementary
School TK-6
415 Daniels
Ave, Vallejo,
CA 94590 228 84.2% 34.6% 0.0% 39.6%
Vallejo Charter School TK-8
400 Rickover
St, Vallejo, CA,
94592 350 72.6% 22.3% 0.0% 32.4%
Griffin Academy Middle
School 6-8
233 Hobbs
Avenue,
Vallejo, CA
94589 111 78.4% 21.6% 0.0% 32.2%
Griffin Academy High School 9-12
234 Hobbs
Avenue,
Vallejo, CA
94589 186 73.1% 15.6% 0.0%
District 5- Bregenzer
Cooper Elementary TK-5
612 Del Mar
Avenue,
Vallejo CA
94589 335 81.8% 29.0% 0.9% 38.7%
Highland Elementary
(closing) TK-6
1309 Ensign
Avenue,
Vallejo, CA
94589 510 88.0% 40.4% 0.2% 45.7%
Lincoln Elementary School
(closing) TK-2
620 Carolina
Street, Vallejo
CA 94590 70 92.9% 15.7% 0.0% 53.6%
John Finney Education
Complex 9-12
1347 Amador
Street, Vallejo
CA 94590 141 88.7% 39.7% 0.7%
Vallejo High School 9-12
840 Nebrask
Street, Vallejo,
CA 94590 1146 85.8% 28.0% 0.6%
District 6- Gordon
Cave Language Academy TK-8
770 Tregaskis
Ave, Vallejo,
CA, 94591 505 66.7% 30.3% 0.0% 16.4%
Patterson Elementary
School TK-6
1080 Porter
Street, Vallejo,
CA 94590 353 85.8% 33.1% 0.3% 39.6%
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
Pennycook Elementary
School (closing) TK-6
3620
Fernwood
Drive, Vallejo,
CA 94591 364 81.6% 23.1% 0.8% 29.6%
Steffan Manor Elementary
School TK-5
815 Cedar
Street, Vallejo
CA 94591 433 81.1% 36.7% 0.2% 33.1%
Hogan Middle School 6-8
850 Rosewood
Avenue,
Vallejo CA
94591 785 83.4% 25.5% 0.3% 34.0%
Sources: https://www.caschooldashboard.org/
https://sarconline.org/public/findASarc
GVRD Fiscal Year 2025/2026 Snapshot
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
GVRD FY 25/26 Participation by division and age
Division
Early
Childhood
(2-5)
Middle
Childhood
(6-8)
Tweens
(9-12)
Teens
(13-17)
Transitional
Youth (18-
25)
Total
Aquatics 796 1,512 1,282 223 41 3,854
Youth Services/Camps 134 726 543 166 0 1,569
Sports 158 426 502 264 42 1,392
Community Events 484 454 436 99 26 1,499
Dance 124 103 17 0 0 244
Special Interest Classes 479 141 54 162 41 877
Arts & Enrichment
(Music/Theater) 0 0 0 7 1 8
TOTAL 2,175 3,362 2,834 921 151 9,443
4. GVRD Measure P 24/25 Grant -125K Impacts and Summary
As part of the Fiscal Year (FY) 2024-2025 Budget, Vallejo City Council allocated $125,000.00 in Measure P funding for GVRD to offer youth and team scholarships, provide free or reduced after- school and in-parks/facilities programming, create more youth events, and improve promotional/marketing efforts to significantly increase the total number of youth, families and sports teams participating in GVRD-led recreational and sport activities. The term of the grant was March 11, 2025 - July 1, 2026. GVRD has provided quarterly progress reports to the Measure P Oversight Committee on the outcomes of the grant. As of the last grant report from FY 25/26 Q3, GVRD has spent $93,672 of the total grant funds, with a remaining balance of $31,328. The final grant report for FY 25/26 Q4 is due July 30, 2026. GVRD anticipates spending all funds by that time.
Estimated Budget Allocations:
Program Type Estimated Budget
1 Scholarships $50,000
2 Youth Camps $20,000
3 Programs at Park Facilities $20,000
4 Youth Events $25,000
5 Marketing and advertising $10,000
M E M O R A N D U M
SUBJECT: GVRD Measure P Grant Information
Grant Report Data and Impacts
1) 212 youth and 3 team scholarships awarded and used for activities such as:
a) Vallejo Little League, STEM, cooking, arts and dance programs; Recreational camps at Cunningham and community centers during summer and school breaks 2) Youth Camps used minimal funds as they are already free, however 5 programs(~ 100 participants)were funded including seasonal break camps and sports camps 3) ~3-6 Subsidized programs were funded each quarter at Dan Foley Turf Field, Callen Field, Children’s Wonderland, Cunningham Aquatics Center, which served approx. 3,800+ individuals
a) Mobile Recreation Program, cooking camp for teens, seniors and teens art programs, seasonal/ holiday events: Nightmare on Glenn Street, Snow Many Toys Giveaway, Tree Lighting
4) 10 Youth Events were sponsored with approximately 1,070+ participants a) Bite Night Teen Activations, Teddy Bear Picnic, Glow in the Dark Dodgeball, Breakfast w/ Santa, Grinch Breakfast, Youth Round-Table, Easter Egg Hunt 5) Marketing of programs through outreach events, banners, flyers, postcards, Activity Guides, and Social media campaigns helped strengthen community awareness and drive increased participation
Impact Summary
Measure P were used to support a significant increase in access and participation of activities, events and programs benefiting Vallejo youth and families of all abilities through funding scholarships, supporting new or existing activities in parks and afterschool programs, funding free or reduced cost youth events and increasing promotion and marketing efforts. The grant funding significantly expanded access to youth programming by:
• Supporting hundreds of scholarships and thousands of program participants • Enhancing the variety of community-based recreation and events • Maintaining equitable access for underserved populations • Strengthening outreach and community awareness
• While some categories (like after-school and team scholarships) saw limited direct investment, funds were strategically concentrated where demand and impact were highest—particularly individual scholarships, park programming, and youth events • Impacts and data from this grant were used to help inform strategy for the upcoming 300K Public Safety Grant
GVRD Measure P Youth Recreation Community Survey Results 126 responses
Question 1
Question 2
59 86 96 50
Question 3
73 55 55 54 59 49 55 35 69 51 7
GVRD Measure P Youth Recreation Community Survey Results 126 responses
Question 3 options:
● Sports Leagues/ Camps
● Teen Hangout
Nights/Open Gym
● Aquatics/Swim Programs
● Cooking Classes Camps
● Leadership/Job Readiness
Programs
● Fieldtrips/Community
Outing
● Mental Health/ Wellness
Programs
● Gaming/ Esports Activities
● Family/Community Events
● Academic /STEM Activities
● Other
Question 4
54 68 67 27 58 34 24 81 53 41 7
Question 4 options
● Movie Nights
● Food truck events
● Concerts/music events
● Sports Tournaments
● Cultural/community
celebrations
● Teen Nights
● Fitness/wellness events
● Family Fun Days
● Outdoor Recreation
● Holiday Events
● Other
GVRD Measure P Youth Recreation Community Survey Results 126 responses
Question 5
9 5
48 91 43 78 41 48 26 14
Question 5 options:
● Transportation
● Lack of Awareness/
information
● Program times/schedules
● Cost
● Safety concerns
● Limited local opportunities
● Childcare/family
responsibilities
● Internet or registration
access
● Language barriers
● Other
Question 6
60 45 45 38 64 55 87 69 56 50
GVRD Measure P Youth Recreation Community Survey Results 126 responses
Question 7
Is there a specific GVRD park or facility near you that you would like to see activated with more recreation? If yes, please name the site.
58 responses
No
Dan Foley
N/A
Children’s Wonderland
no
Blue Rock Springs
Cunningham Aquatics
North Vallejo Community center
Hanns park and city park on
Sacramento
Glen Cove Park
washington park, wilson park
Foley
No
South Vallejo Community Center
Cunningham Aquatic centwe
Blue rock springs
The park next to Franklin, Wilson park
Highland Park
Highlands Park/regent park
Blue Rock
Downtown, possibly have a park in
downtown Vallejo were people feel safe.
I feel like to do every playground close
to neighborhood. That would be perfect.
More 0-5 events at Children’s
wonderland, more free entry to
Children’s wonderland, longer hours in
the winter for Children’s wonderland 6 or
7pm please!
Lake Dalwigk Park
North Vallejo
Dan Foley, downtown
Not specifically
Blue Rock Springs Park.
Hillcrest park
Unsure
Please do NOT close Cunningham pool
during the winter! Cunningham pool was
my family’s only option for swimming
and closing it during the winter forced us
to either go far out of town (no other
affordable public pools in the area) or
we just did not get to swim at all. Due to
medical reasons, swimming is one of
the only activities that is gentle enough
on my body for exercising and where I’m
able to participate fully with my children.
Please consider keeping the pool open
year round so I can stay healthy all year!
Dan Foley and Richardson park.
Regents Park. (The one with a street
running through it!)
Wilson park
Not sure new to the area
Dan Foley is a big park with a large
community center and it is not fully used
to its potential
Dick Richardson Park in north vallejo
Franklin
Anything that’s central to where
apartments are In
Hiddenbrooke park, Glen cove park,
Wardlaw park, amador st. Community
center
GVRD Measure P Youth Recreation Community Survey Results 126 responses
Children Wonderland
The wonderland park
Blue rock springs
North Vallejo! Really all parks with
Space to expand. The parks can have
more things to do. Add on playgrounds.
Volleyball area , tetherballs , lounge
areas and benches . Skating ring area ..
Regency-Put down cushion rubber chips
on walking track. It has been too muddy.
Cunningham should be open year roun
Question 8
100 77 86 59 86 81 57
Question 8 options:
● Strengthen community
connections
● Improve mental health and
wellness outcomes
● Increase public safety and
access to safe spaces
● Create workforce
development opportunities
● Increase physical activity
and positive health
outcomes
● Provide relationship and
skill building opportunities
● Improve academic
engagement
Question 9
Zip Code
GVRD Measure P Youth Recreation Community Survey Results 126 responses
Question 10
Question 11
Your input is important to us. Are there any additional comments or feedback you'd like to share with us?66 responses
No
no
Please do not close Cunningham pool dueing winter.
I want to see more activities for ages 13 and up.
More police has never worked for Vallejo. It doesn’t reduce crime, and it doesn’t improve public safety. Please let’s prove that investing in our community and engaging our youth is the true way to make Vallejo a city that’s beneficial for all. We all love Vallejo. Let’s do right by our kids.
Open the gyms to the youth for activities after school hours. Build more modern community centers with modern facilities that the community can share. Create more safe spaces for youth to enjoy after school hours, at night and on the weekends. Not just in North and South Vallejo but in all communities!
Would love to see more programming for 3-4 year olds! It seems like most of the camps, etc have a minimum age of 5. I think you could get some ideas by looking at the American Canyon program guide. I thought that their nature walks and other outdoor style camps sounded really interesting.
I would love to see more youth free opportunities in Vallejo!
GVRD Measure P Youth Recreation Community Survey Results 126 responses
concerts in the city parks!
Please keep the pool open year around.
It would be great to have all of the parks clean and safe so that families feel safe bringing their families for events or just to have a nice day at a park.
Paywalls and transportation ruin a lot of youth and teen opportunity. Make things free and give teens a mode of transportation to attend these events!
None
Please make more activities near Highlands park, we have new housing community here and have lots of new families and kids. We love to have some activities or events done here. Thanks’ I feel like the main issues in Vallejo to not having a closer community is worries of safety , worries of transportation to events, and knowledge of knowing these events are happening and where. I think people don’t know about these events so they don’t go. So expand on marketing. Also people do not have jobs and can bearly afford rent. People do not have money to go to events and pay in those events. Helping people get job a and money will help with getting more people.
I strongly believe that if the children are able to say, go to the community center with a live or the park or a building that was made accessible to the students to go there to learn things get help with homework and I’m not talking about it after school program. I’m talking about something that they can call home and be there up to 8 o’clock at night, especially those that were low older maybe from maybe 10-11 to like About 18 while they’re still at school and then have older kids. Be there mentors.
Keep our baseball fields safe and clean for the youth, especially Vallejo Little League, to play in No thanks
I would love more under 5 programming like storytimes at Children’s Wonderland and weekend programming for working parents. If there’s a way to do a Spanish language play date that would be amazing as well
I would like to see more community activities in Vallejo, more business opportunities, even a super walmart
I would like to see programs that provide life skills similar to boy scouts, but stuff like fishing, camping, wilderness tips, safety and awareness, archery, etc.
GVRD Measure P Youth Recreation Community Survey Results 126 responses
Thank you! I love when there are events at children's wonderland. The gate and fence makes me feel secure eith my kids
First of all GVRD is doing a great job but there is always room for improvement.
Thank you.
More sports opportunities for kids, and more collaborations with youth sports organizations Please have more activities for the teens. Especially the older teens (13-18 year olds). It would be nice to have a local teen volleyball team or practice for girls. n/a
More food access for youth
Again, please keep Cunningham pool open year round!
Glad to see this outreach.
A bicycle pump track at a underutilized park such as Richardson park.
Thank you for asking!!!!
Vallejo has many community events. For future youth events, please advertise (through area newspapers, radio stations, tv stations, community groups, churches, and schools, etc.), to ensure everyone is notified about the events.
More programing for preschoolers.
More things to do in vallejo
This is poorly drafted survey. It seems to be address to only a subset of the population -- see the "Are you a:" question. Another example of the incompetence of GVRD staff.
I love the water and sound bath activities
It would be nice to have something like resume building classes,job fairs cooking classes, typing classes, circuit classes, classes to teach youth how to file taxes, teaching youth how to apply for housing programs etc
I'd love to see more skateboard parks, especially close to bus routes. I am not a parent, but someone who sees we need more activities for kids to direct them in healthy ways. Thanks for asking.
I will not support another tax on local citizens
GVRD Measure P Youth Recreation Community Survey Results 126 responses
We need to mentor our youth to become responsible citizens in our community! Me gustaría que se concentrara también en los bailes culturales por son muy importantes para no perder muchas raíces y culturas por a este punto la tecnología a avanzado considerablemente y eso puede afectar por que podríamos olvidar poco a poco nuestra raíces y culturas Community events such as festivals are something a lot of us youth have voted for.
I think the City should invest in area as the children can go to after school and I’m not talking about afterschool program because that doesn’t reach the population that needs to be engage in things that will prevent them from getting involved in gang activity and doing wrong things they need to have facility days. They can do the bowling alley basketball areas things that they can learn Mechanic cooking sewing that kind
no
GVRD is so creative with its activities and events. Keep up the good work and target the teens and tweens. Get their buy-in on what types of events would appeal to them and keep them engaged in the community.
Music classes or piano lessons for kindergartners or young elementary school kids would be very welcome!
I like receiving the magazine so I know what is coming up and I receive emails because I have signed up, but I think additional marketing would be beneficial. A booth at the farmers market or other local events. Things like that
Keep up the good work
There has been a lot of inconsistency with programming and it’s frustrating. Programs getting cancelled, facilities not being unlocked or open on time. Staff that doesn’t seem to care about their work. Programming outside of vallejo seems better and more consistent and cheaper I believe its time vallejo puts more effort into the youth of this city, always cutting funds and activities within the schools and wonder why the youth have nothing to do but get into trouble! Consider job training opportunities for youth and young adults.
Look to Benicia Rec as an example.
Vallejo needs to spend tax payers money more wisely.
GVRD Measure P Youth Recreation Community Survey Results 126 responses
Roller skating; Bowling
We need programs for blue-collar tray skills for youth.
GVRD Judo classes need the Franklin Middle School parking lot open. yes, tap football
I want GVRD to have children Gymnastic classes, my daughter would love that. Its too expensive for us ro do private classes otherwise.
Vallejo has had many wonderful Athletes to matriculate through our city. I would like to see more focus placed on the arts. Music, Dance, creativity, outdoor (rowing, hang gliding, trails, supervised murals, more sharing with “Six Flags” animal care or over nights, supervised trips to Angle, Island, S.F., Oakland and Richmond for the history and Arts.
Leann L
CONSENT CALENDAR 7.B.
DATE: June 30, 2026
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION APPROVING THE CONSULTANT AND PROFESSIONAL
SERVICES AGREEMENT WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,794,790 THROUGH JUNE 30, 2027, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
RECOMMENDATION
Adopt a Resolution authorizing a Consultant and Professional Services Agreement with Felton Institute for the IHART Program for an amount not to exceed $1,794,790 through June 30, 2027, and authorizing the City Manager to execute same.
REASONS FOR RECOMMENDATION
The IHART (Integrated Health and Resource Team) Program is a well-received community service provided by Felton Institute (“Felton”) that produces measurable and immeasurable results. The City’s Fiscal Year 2025-2026 contract with Felton is slated to expire on June 30, 2026. For the reasons discussed herein, Vallejo Police Department (“VPD”) respectfully requests approval of a new contract with Felton for Fiscal Year 2026- 2027 to continue the IHART Program for 12 hours every day.
BACKGROUND AND DISCUSSION
Need for the IHART Program
In 2022, CRISIS Consulting conducted an official needs assessment for the City of Vallejo. The assessment revealed that the demand for field-based programs and mental health services (where law enforcement may not be the appropriate first response) has outpaced the resources available through Solano County. VPD, in partnership with community members, local non-profits, and many other stakeholders, worked to develop a new mobile community crisis intervention team to address specific and urgent mental and behavioral health needs in Vallejo via trauma-informed responses and linkages for mental and behavioral health and social services. This IHART (Integrated Health and Resource Team) Program was designed to reduce the need for police presence at certain non-violent calls for service.
Selection of Felton Institute as IHART Program Provider Felton Institute (“Felton”) was selected as the IHART provider after a competitive bidding process and community outreach. Felton’s response to the City’s May 2023 Request for Proposals was ranked highest (of three proposals) by VPD staff and stakeholders based on a number of factors, including background and capacity, scope of services, and budget. VPD also hosted a community town hall in November 2023 to receive community feedback about the vendors to inform the selection process.
Prior Contracts with Felton Institute for the IHART Program In January 2024, City Council authorized execution of a one-year Consultant and Professional Services Agreement with Felton to provide IHART program services for 12 hours every day for a total not-to-exceed budget of $912,463. This Agreement was funded by two federal grants obtained and managed by VPD.
On December 31, 2024, the City exercised its option to extend the Agreement for one year, resulting in a term extension to January 31, 2026 (“First Amendment”). The City then pieced together multiple funding sources to
Date: June 30, 2026
Subject: ADOPT A RESOLUTION APPROVING THE CONSULTANT AND PROFESSIONAL
SERVICES AGREEMENT WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,794,790 THROUGH JUNE 30, 2027, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
ensure IHART services were continued through June 30, 2025.
Felton’s Fiscal Year 2025-2026 contract with the City was for a not-to-exceed amount of $1,598,675 and was funded by three sources: (1) partial carryover of a COPS CIT Grant obtained and managed by VPD, (2) the Connect and Protect Grant obtained and managed by VPD, and (3) Measure P funds. On May 28, 2005, the Measure P Oversight Committee (“MPOC”) recommended use of Measure P funds not-to-exceed $1,501,862 for this agreement with Felton. In adopting the City’s Fiscal Year 2025-2026 budget, City Council authorized said use of Measure P funds.
Felton expects not to exhaust its Fiscal Year 2025-2026 budget.
Fiscal Year 2026-2027 Agreement with Felton for the IHART Program Felton provided the City with a $1,794,790 budget for the IHART Program in Fiscal Year 2026-2027, which is $196,115 higher than the Fiscal Year 2025-2026 contract ($1,598,675). The increase is due primarily to the addition of a new Program Lead position to strengthen IHART’s on-the ground leadership and provide much- needed relief to the current Program Manager, who has been working many more hours than those for which he is paid. As in prior contracts, the Fiscal Year 2026-2027 contract is for the provision of IHART Program services for 12 hours per day, 7 days per week, 365 days per year. VPD intends to fund this contract from three sources: (1) the SCIP Grant, (2) the Connect and Protect Grant, and (3) Measure P funds.
1. SCIP Grant
The SCIP Grant provides $831,377 for certain Felton employee positions in Fiscal Year 2025-2026.
2. Connect & Protect Grant
The Connect and Protect Grant provides funding to Felton for certain items in Fiscal Year 2025-2026 and Fiscal Year 2026-2027. At the time of this report, VPD staff expects approximately $100,000 of Connect and Protect Grant Fiscal Year 2025-2026 funds will be unspent by Felton and available for carryover to Fiscal Year 2026-2027 due, primarily, to the substantial delay it took Felton to hire a Case Manager / Navigator, which is one of the positions funded by the Connect and Protect Grant. The exact amount available for carryover will be uncertain until Felton is paid for all Fiscal Year 2025-2026 services. It is impractical to pause the Fiscal Year 2026-2027 contract with Felton until all Fiscal Year 2025-2026 are paid and the amount of carryover funds is confirmed. Accordingly, this report is based upon VPD staff’s best estimate of available carryover funds.
The Connect and Protect Grant provides $138,557 to Felton for Fiscal Year 2026-2027 for delineated budget items.
Accordingly, the estimated amount of Connect and Protect Grant funds available for Felton in Fiscal Year 2026-2027 is $238,557.
3. Measure P
The purpose of the Measure P funding is to cover the shortfall of grant funding for the IHART Program.
On April 28, 2026, MPOC recommended that City Council approve: (1) carryover of all unspent Measure P funds allocated to the IHART Program in Fiscal Year 2025-2026, to Fiscal Year 2026-2027, and (2) additional Measure P funds, up to $275,000, for Felton’s Fiscal Year 2025-2026 contract. On June 9, 2026, City Council
Date: June 30, 2026
Subject: ADOPT A RESOLUTION APPROVING THE CONSULTANT AND PROFESSIONAL
SERVICES AGREEMENT WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,794,790 THROUGH JUNE 30, 2027, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
is slated to hold a budget hearing and adopt resolutions relating to the Fiscal Year 2026-2027 budget. If City Council accepts MPOC’s recommendation, there will be sufficient Measure P funds to cover any contract expenses that exceed the SCIP Grant and Connect and Protect Grant funds.
FISCAL IMPACT
Funding of Felton’s Fiscal Year 2026-2027 contract to provide IHART Program services will come from three sources: (1) SCIP Grant, (2) Connect and Protect Grant, and (3) Measure P funds. Felton is an identified subrecipient of the two grants and the designated recipient of the Measure P funds. As discussed above, the total amount of SCIP funding - $831,377 – is certain. Unfortunately, the total amount of Connect and Protect Grant funds will remain uncertain until the Fiscal Year 2025-2026 carryover is confirmed. Since Measure P funding is intended to cover the shortfall in grant funding for the contract, the precise amount of Measure P funds allocated to Felton’s Fiscal Year 2026-2027 contract is dependent upon the amount of the Connect and Protect Grant carryover.
There will be no impact to the General Fund.
During contract implementation, VPD staff will work with Felton staff to finalize which sources are funding each expense.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution - Felton - Contract (FY26-27)
2. Felton - Contract (FY26-27) - Final
CONTACT
Jason Ta, Chief of Police
[email protected]
RESOLUTION NO. 26-____ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
APPROVING THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,794,790 THROUGH JUNE 30, 2027, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAME
WHEREAS, in January 2024, City Council authorized execution of a one-year Consultant and Professional Services Agreement (“Agreement”) with Felton Institute to provide IHART (Integrated Health and Resource Team) Program services for 12 hours every day for a total not-to-exceed budget of $912,463; and
WHEREAS, on December 31, 2024, City exercised its option to extend the Agreement for one year, resulting in a term extension to January 31, 2026; and WHEREAS, the City pieced together multiple funding sources via a First Amendment to said Agreement to ensure IHART services were continued through June 30, 2025; and WHEREAS, on August 5, 2025, Council authorized execution of a second Consultant and Professional Services Agreement with Felton Institute to provide IHART Program services for 12 hours every day during Fiscal Year 2025-2026 (July 1, 2025 through June 30, 2026) for a total not-to-exceed budget of $1,598,675; and WHEREAS, the IHART Program has produced results and is well-received in the community; and
WHEREAS, Felton Institute proposes to continue its IHART model (12 hour per day, 7 day per week, 365 days per year) through June 30, 2027, and add a Program Lead position, for a total amount not to exceed $1,794,790; and WHEREAS, between the BSCC SCIP grant, BJA Connect & Protect grant, and Measure P funds, there is sufficient budget to fund this third Consultant and Professional Services Agreement with Felton Institute to provide IHART program services for 12 hours every day during Fiscal Year 2026-2027.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves a Consultant and Professional Services Agreement with Felton Institute to provide IHART Program services during Fiscal Year 2026-2027 for an amount not to exceed $1,794,790.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Manager is authorized to execute said Consultant and Professional Services Agreement with Felton Institute
for an amount not to exceed $1,794,790.
Adopted by the City Council of the City of Vallejo at a regular meeting held on July 14, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ANDREA SORCE, MAYOR
ATTEST:
DAWN G. ABRAHAMSON, CITY CLERK
Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 11
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
Th
is Consultant and Professional Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this 1st day of July, 2026, by and between the City of Vallejo, a municipal corporation (“City”), and Felton Institute, a California nonprofit public benefit corporation, hereinafter referred to as “ Consultant”, who agree as follows:
1. S
ervices. Subject to the terms and conditions set forth in this A greement, Consultant shall provide the C ity professional services as specified in Exhibit A, entitled “Scope of Work.”
2. P
ayment. City shall pay Consultant for services rendered pursuant to this agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
3. Fa
cilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.
4. I
ndemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents , volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney ’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.
C
onsultant shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who
Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 11 CalPERS determines is subject to enrollment.
The provisions of this section shall survive the expiration or termination of this Agreement.
5. Insurance Requirements. Consultant agrees to comply with all the Insurance Requirements set forth in Exhibit C, entitled “ Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.
6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. T he report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.
In addition any accident or damage involving a City -owned motor vehicle shall immediately be reported to Consultant’s commercial automobile insurance carrier and Consultant shall formally tender such claim on behalf of the City and notify the City Risk Manager immediately.
7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant ’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant ’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City ’s Conflict of Interest Code.
8. Independent Contractor. Consultant is an independent contractor .
Neither Consultant nor any of Consultant ’s officers, employees, agents, or subcontractors, if any, is an employee of C ity by virtue of this Agreement or
Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 11 performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this A greement; however, C ity shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.
9. Licenses, Permits, Etc. Consultant represents and warrants to C ity that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this A greement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.
10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.
11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this A greement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.
Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.
Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant ’s subcontractors.
Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.
Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval,
Consultant and Professional Services Agreement (Revised 05-2025) Page 4 of 11 conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, err ors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.
12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.
In the event that Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work , the City Representative may adjust the schedule.
13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.
14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. If a position requires an incumbent to have certain credentials or licenses, a staff member’s failure to maintain said credentials throughout the term of this Agreement shall constitute a material breach and grounds for termination of this Agreement. Consultant shall provide City with complete, legible copies of each employee’s credentials and licenses required by this Agreement.
Payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant . The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.
Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
Consultant and Professional Services Agreement (Revised 05-2025) Page 5 of 11
15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use, as an employee , subcontractor or agent of Consultant (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement.
Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.
The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements . No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).
16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.
17. Term. The term of this Agreement shall commence on July 1, 2026 and shall continue in full force and effect until June 30, 2027.
City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year or less by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed three years.
If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.
If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.
18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under th is Agreement by giving 60-days notice to Consultant. Upon receipt of a notice of termination, Consultant shall perform no
Consultant and Professional Services Agreement (Revised 05-2025) Page 6 of 11 further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.
The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformanc e with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.
19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports , recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this A greement, shall become the property of C ity. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City . City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (200 2) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.
20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.
21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its right s, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.
Consultant and Professional Services Agreement (Revised 05-2025) Page 7 of 11 If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.
The City is an intended beneficiary of any work performed by Consultant ’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.
Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.
22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.
23. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.
Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry , disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.
In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.
Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
Consultant and Professional Services Agreement (Revised 05-2025) Page 8 of 11 (b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.
24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:
If to City:
Awab Manzoor
Administrative Manager
Vallejo Police Department
111 Amador Street
Vallejo, CA 94590
If to Consultant:
Al Gilbert
President and C.E.O.
Felton Institute
1005 Atlantic Avenue
Alameda, CA 94501
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.
Routine administrative communications shall be made pursuant to section 1 of Exhibit A.
24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified exc ept by a written agreement executed by each of the parties hereto.
Nothing in this Agreement modifies the City’s ownership of vehicles and personal property acquired for Consultant’s use during operation of the IHART (Integrated Health and Resource Team) Program.
25. Severability Clause. Should any provision of this A greement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.
26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California
without regard to its conflicts of law rules . Litigation
Consultant and Professional Services Agreement (Revised 05-2025) Page 9 of 11 arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.
27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.
28. Ambiguity. The parties acknowledge that this is a negotiated agreement , that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party ’s draftsmanship thereof.
29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.
30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.
31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.
32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “ City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreem ent for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City I nformation for the performance of services under this Agreement, without the prior written consent of City, or as required by law.
Consultant shall treat all records and work product prepared or m aintained by Consultant in the performance of this Agreement as confidential.
Consultant and Professional Services Agreement (Revised 05-2025) Page 10 of 11 A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.
Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.
33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.
34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.
35. Counterparts. The parties may execute this A greement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.
36. Facsimile Signature ; Electronic Signature . This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.
Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other part y pursuant to the notice provision of this Agreement . The failure to send an original shall not affect the binding nature of this Agreement.
37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.
38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:
Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments Exhibit D, entitled “Mandatory Grant Provisions,” including attachments, that mandates “subcontractors,” such as Consultant, comply with certain provisions.
[SIGNATURES ON FOLLOWING PAGE]
Consultant and Professional Services Agreement (Revised 05-2025) Page 11 of 11 IN WITNESS WHEREOF, the parties have executed this A greement on the day and year shown below the name of each of the parties.
FELTON INSTITUTE,
a California nonprofit public benefit
corporation
By: ____________________
Al Gilbert
President & CEO
DATE: __________________
(City Seal)
CITY OF VALLEJO,
a California municipal corporation
By: ____________________
Harry E. Black
Interim City Manager
DATE: __________________
ATTEST:
By: ____________________
Dawn G. Abrahamson
City Clerk
APPROVED AS TO FORM:
By: ____________________ for
Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
By: ____________________
Armond Sarkis
Risk Manager
Consultant and Professional Services Agreement (5-2025) Page 1 of 1 Exhibit A – Scope of Work
EXHIBIT A
SCOPE OF WORK
1. Representatives. The City Representative for this Agreement is:
Claudia Williams
Administrative Analyst II
[email protected]
The Consultant’s Representative for this Agreement is:
Rayvon Williamson
Program Manager
[email protected]
All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.
2. Services to be Provided . The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.
3. Time for Performance. Consultant will complete all services by June 30, 2027.
4. No Set Work Hours. Consultant shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided in this Agreement.
ATTACHMENT 1 OF EXHIBIT A
IHART Contract Executive Summary
IHART (Integrated Health and Resource Team) is a mobile community crisis intervention team that is staffed by Felton Institute (Consultant) employees, including EMTs and Community Responders / Crisis Intervention Workers. This multidisciplinary team will respond to non-violent, non-emergency calls for services dispatched through the Vallejo Police Department (VPD) Communications Center. IHART will provide residents of the City of Vallejo with trauma-informed responses and linkages for mental and behavioral health and social services-related calls, thus reducing the role of police for these calls and improving outcomes for individuals experiencing mental health, substance use disorder, chronic homelessness and other social services-related crises. The IHART team will also provide proactive education and outreach to those who are frequent users of the system, with a focus on holistic wrap-around services, linkages, engagement, and follow-up with those who have been contacted by the mobile response team, as well as assist ing these vulnerable community members in accessing long-term continuity care and services. This IHART Program also seeks to mitigate and respond to institutional structures that exacerbate inequalities for the target population by providing immediate critical support and assistance in navigating existing services and reducing police response. Consultant will work closely with VPD and Vallejo Fire Department (VFD) to ensure continued integration of the IHART program in existing first-response systems and processes. Consultant’s staff operating I HART will also focus on providing proactive, easily accessible, culturally-responsive resources for individuals and families in crises. A responsive communication strategy aimed at improving understanding, trust, and collaboration will be developed to ensure residents and community-based organizations are both engaged and aware of IHART as an access point for preventative mental health care.
I. The Purpose of the Program is to:
A. Operate a mobile crisis team serving the entire City of Vallejo, 365 days a year, to enhance crisis response for those in Vallejo experiencing a mental health crisis or non-violent dispute;
B. Respond at least 12 hours per day, 7 days per week, and 365 days per year. IHART must provide community-based crisis intervention, welfare checks, screening, assessment, and referrals to appropriate resources (based on the individual’s needs, age, etc.).
C. Provide timely in-person response – with a targeted response time of 10 – 20 minutes from dispatch to arrival – deployed through the VPD’s dispatch system and through radio communication with VPD.
D. Increase the level of trust in the Vallejo community to call for help when they have a need for mental or behavioral health assistance, specifically in communities that are underrepresented and underserved by mental health services and support.
E. Reduce the number of non-emergency calls for police and medical services.
F. Mass distribution of linkages to social services to reduce the need for police or medical calls for service.
G. Reduce emergency room utilization among those who are experiencing behavioral health challenges or non-emergency medical crises.
H. Disrupt the disparity in communities seeking mental health support services, specifically addressing underrepresented and underserved communities I. Increase the awareness and availability of preventative mental health support services for underrepresented and underserved community members.
J. In collaboration with VPD, assist communities following major incidents, providing immediate emotional support, and referrals for counseling after events like homicides or drive-by-shootings.
K. Neighborhood Watch Collaboration with VPD, fostering community relationships and ensuring public safety.
L. Faith-Based Crisis Support working closely with VPD Chaplains when families require support navigating crisis with religious considerations.
II. Hours of Service
Consultant’s employees will operate the IHART program 12 hours per day , seven days a week, 365 days a year.
III. Area of Patrol and Transportation Services
IHART shall provide proactive outreach and respond to crisis intervention and mental/behavioral health support service needs within the geographical boundaries of the City of Vallejo. The City of Vallejo will provide transportation vehicles for the IHART team to respond to all calls for service. IHART shall maintain an emphasis in proactive outreach, servicing, and preventative services in the highest-risk areas of Vallejo, public spaces such as parks, and other areas as identified between VPD and IHART personnel.
IV. Types of Services to be Provided by Consultant’s Staff Operating IHART A. For the purposes of this Agreement, the term "transport" means to provide a courtesy ride to a willing, self-ambulatory person who requires no medical attention or treatment during transport. In addition transportation assistance can be provided through other supportive means, e.g., Muni tokens, BART Pass, Lyft/Uber etc. to help with gaining access to services in the context of Barrier Removal. IHART personnel shall observe, and reach out to any person, in a public place who meets any of the criteria referenced below.
1. Persons Intoxicated/Under Influence of Controlled Substances a) If the person is unconscious, and cannot be aroused, the IHART EMT should assess the individual and if necessary, request an ambulance to assist in the medical evaluation.
b) If the person is willing, IHART shall transport him/her to the appropriate licensed or certified open treatment facility within the City or the County if:
(1) The person is conscious but appears mentally ill, intoxicated or under the influence of a controlled substance; or
(2) IHART has reasonable cause to believe that the person is dangerous to themselves.
c) If the person is unwilling to be transported to a treatment center, but appears to be in any of the conditions described in subsections above, A.1(b)(1) or A.1 (b)(2), or IHART has reasonable cause to believe the person is dangerous to others, IHART personnel shall immediately notify VPD dispatch to have police officers respond, and shall stand by to assist the officers, as necessary. d) If IHART personnel has reasonable cause to believe a person is intoxicated or under the influence of a controlled substance while in a public place, IHART personnel may counsel the person on treatment and detoxification options, and if the person is willing, transport them to an appropriate open facility for further assistance.
B. Persons Needing Non-Medical Care or Treatment for Mental Illness If a personal appears to be in need of care or treatment for mental illness, but not dangerous to themselves or others, IHART may counsel the person on treatment options and, if the person is willing, transport them to an appropriate facility within the City or County. Transports to appropriate Kaiser Medical Facilities may be permitted if necessary and upon notification to VPD dispatch.
C. Persons in Need of Immediate Shelter
When requested by VPD dispatch, or a supervisor from VPD or VFD, IHART shall provide transportation to mentally ill or disoriented persons in need of immediate transport to an appropriate open shelter or treatment center or provide such person’s transportation to and from other open social services agencies or publicly organized and sponsored shelters within the City or County.
D. First Aid and Chronic Care
1. The IHART EMT shall provide medical evaluations within their scope of training and experience and shall request an ambulance for any medical needs outside of that scope.
E. General Responsibilities of Consultant Staff Operating IHART
1. Consultant staff operating IHART can request police assistance to be present at any scene where they do not feel safe, and an officer will be dispatched as soon as an officer is available. If there is a call for service that IHART personnel are concerned about responding to, then they shall contact the on-duty police sergeant before they respond to the call for service.
2. Consultant acknowledges it is appropriate for IHART personnel to respond and provide services in the following circumstances:
a) Counseling and intervention for depressed or suicidal subjects b) Transportation for mental health services, substance abuse services, nonemergency medical care, or shelter resources
c) Non-violent intoxicated subjects in a public place
d) Non-violent subjects under the influence of a controlled substance in a public place
e) Minor medical complaints that do not require emergency medical care f) Family disputes where there is no indication of a criminal violation, weapons, or any potential of violence.
g) Welfare checks where there is no crime suspected
h) Report of a disoriented person
i) Provide support for individuals in need of shelter or housing services j) Collection of drug paraphernalia for destruction
k) At the request of any Vallejo Police Department or Vallejo Fire Department personnel on the scene of an incident
l) Basic immediate needs such as water, food, and clothing m) Triage, screening, and assessment
n) Emotional support
o) Crisis intervention and de-escalation
p) Risk assessment/Risk of harm to self
q) Suicide prevention and intervention
r) Psycho-social support
s) Peer support services
t) Referral to local area resources including coordination with medical and behavioral health services and homeless services providers and resources, including housing assistance referrals
F. Provision of Services at Direction of the City of Vallejo
1. All IHART-provided proactive outreach, crisis intervention, and transportation services shall be subject to VPD directional and programmatic input. IHART shall respond to all VPD radio dispatches and contacts from police and fire personnel requesting mobile crisis intervention services or IHART assistance unless they are already assigned to another call for service of a higher priority. IHART shall immediately suspend the services under Section IV, A, B, or C, herein, when notified to do so by the VPD Program Coordinator or by a VPD Police Supervisor or Officer.
If a provision of service hereunder is suspended due to notice by VPD, IHART shall
reinstate the service upon notice to do so by VPD. While providing services hereunder, IHART shall obey all lawful commands and directions received from police and fire personnel.
G. Consultant shall employ a Case Manager/Navigator as part of the IHART program team to provide the following additional services to improve public health and public safety: (1) develop and deploy an Assertive Community Treatment (ACT) Model & Sequential Intercept Model to identify gaps and opportunities to assist with wrap-around services to divert Vallejo residents from hospitalization and arrest; (2) implement a curriculum to educate family members and care givers who support Vallejo residents experiencing Serious Mental Health challenges; and (3) establish an educational campaign for VPD and IHART staff to improve public safety by ensuring officers and first responders have the training to engage individuals with co-occurring disorders.
1. ACT Model will focus on specific needs and goals of each individual, tailoring services to their unique situation. Sequential Intercept Model (SIM) will focus on Intercepts -2 Prevention, -1 Early Prevention and 0 Increase Community Response Services.
2. Utilize National Alliance of Mental Illness (NAMI) trainings that are designed to expand family members’ and care givers’ compassion to promote a collaborative model of care.
3. Establish Motivational Interviewing and Restorative Justice Trainings for officers to help identify the different stages of change and to utilize the approach of open- ended questions, affirmation, summary, and reflection
V. Consultant Provided Staff
A. Consultant will provide the following staff to ensure the IHART program is operated 12 hours per day, 7 days per week.
Employee
Classification
General Services Provided
Program
Manager –
1.0 FTE
• Oversees the IHART program and assists in managing all aspects of operations of IHART to include planning, growth, staffing and program development. • Provides case management services.
• Serves as the liaison between IHART and VPD staff.
• Serves as the liaison to external partners, such as other police departments, local governments, mental health and social services, including County service providers, and other internal agency programs and departments.
• Develops and supports a training plan that ensures all IHART members have sufficient baseline and ongoing training in key skill areas related to their staff function, including required certifications.
• Assists in the development of annual program goals, objectives and activities as well as exploring trends and considering the future expansion of IHART. • Ensures all City safety protocols are maintained to provide a safe, open and welcoming work environment.
• Ensures all services meet the highest standards of care while adhering to documentation requirements maximizing the use of evidence-based and best practice treatment models and/or industry standards.
• Ensures services are designed and delivered in a manner that facilitates progress toward identifiable client goals while maintaining a reasonable degree of client satisfaction. • Ensures that all legal, regulatory, and contractual requirements applicable to the IHART Program are adhered to and/or delivered, including compliance with program certifications.
• Oversees, assists, monitors, and provides direction to staff in the planning, development, reviewing, and implementation of client care, client services and record keeping.
Program Lead –
1.0 FTE
• Supports the Program Manager in providing oversight of the IHART program. • Provides direct services to IHART program participants, including crisis intervention, assessments, and connection to community-based resources. • Serves as the primary point of contact for an assigned caseload. • Collaborates with the Program Manager to implement program models in accordance with desired delivery outcomes.
• Supports compliance with evidence-based practices.
• Participates in the delivery of training and program presentations as assigned. • Actively engages in the IHART program’s outreach campaign and collaborate with other internal departments on media and outreach materials.
• Facilitates community involvement and advocacy efforts. • Contributes to assigned committees and meetings, representing the IHART program in Vallejo, and other meetings.
• Attends and participates in assigned training for professional, program, and agency development and engagement activities.
Mental Health
Rehabilitation
Specialist –
0.75 FTE
• Minimum Education: Master’s degree in social work, counseling, or psychology.
Licensed Clinician preferred.
• Performs intake and comprehensive assessments of adults who may have psychiatric and dual diagnosis disabilities (substance use disorders). • Provides clinical case management services including evaluations, service plan development, assisting clients with accessing housing, financial, medical, and other needed services. Coordinates with other service providers. • Provides services to address underlying mental health concerns such as depression, anxiety, complex trauma, and addiction within the context of a harm-reduction approach and strength-based client-centered work.
• Provide crisis prevention planning and crisis intervention support, as appropriate. • Conducts aggressive community outreach and engagement to safely provide services to clients.
• Maintains clinical records after each client contact or service, in accordance with industry best-practices.
Crisis
Intervention
Workers /
Community
Responders /
EMTs –
7.0 FTE
Crisis Intervention Workers / Community Responders
• Employees with relevant lived experience.
• Provide support in the planning and provision of services. • Provide input to the Mental Health Rehabilitation Specialist and other members of IHART in the development of client assessment and family member policies. • Advocate for, and represent, client and family members within the mental health system and provide individual support and accurate information to assist families or support persons interacting with the system, community supports, and services. • Assure that services comport with client’s acuity and are delivered with cultural sensitivity and in the preferred language of the family receiving support services. • Provide accurate and relevant information to the client and family members regarding legal processes in the mental health system.
Emergency Medical Technicians (EMTs)
• Employee with EMT Card
• Make decisions regarding transportation of any person to a non-emergency medical care provider, shelter, or to an alcohol, drug, or mental health treatment facility. • Respond to a broad range of non-life-threatening medical calls and situations without law enforcement and EMS presence.
Administrator
and Community
and Crisis
Impact Liaison –
1.0 FTE
• Provides operation leadership and coordination.
• Manages program data, reporting, and compliance.
• Facilitates communication and collaboration across a multi-disciplinary team. • Leads community outreach and trust-building initiatives with local partners, schools, and residents
• Prepares budgets within assigned program(s) and monitors expenses to ensure budgetary compliance.
• Manages IHART program data collection, analysis, and reporting to support evaluation and funding compliance.
• Tracks IHART team incident reports and data entries.
• Supports IHART team development through coordination of training, team building exercises, and wellness activities.
• Manages vehicle maintenance calendar.
• Schedules and facilitates team meetings.
Case Manager /
Navigator –
0.5 FTE
• Assists individuals and families connect with essential services and support systems, such as healthcare, housing, and social assistance
• Provides information, guidance, and support to help individuals navigate complex systems and access available resources.
• Works closely with Program Manager to develop and deploy an Assertive Community Treatment, ACT Model & Sequential Intercept Model (SIM) to help to identify gaps and opportunities to assist with wrap-around services to divert Vallejo residents from hospitalization and arrest.
• Works closely with Program Manager to implement a curriculum to educate family members and care givers who support Vallejo residents experiencing serious mental health challenges.
Division Director
– 0.10 FTE
• Provides divisional oversight to ensure that all legal, regulatory, and contractual requirements applicable to the Program are adhered to and/or delivered, including compliance with program certifications.
• Oversees, assists, monitors and provides directions to staff in the planning, development, reviewing, and implementation of IHART client care, client services, and record keeping and documentation.
• Acts as a representative of Felton Institute with government agencies, the community and the public relative to funding, contracts, and delivery of services with community leaders.
B. Consultant shall provide to VPD’s Program Coordinator complete, legible copies of all relevant credentials and licenses of each IHART employee before that employee provides any services relating to the IHART Program. Consultant shall also immediately inform the VPD Program Coordinator should any such credentials or licenses change or lapse during the term of this Agreement.
C. Consultant staff operating the IHART program shall have experience collaborating with other community-based organizations and a commitment to building a network of shared providers and resources. This effort is grounded in collaboration and collective impact, and as such, all staff should be committed to cross-organization and cross-sector transparency and coherent efforts.
D. Consultant staff operating IHART shall have the following responsibilities and complete the following activities:
1. Provide system navigation for clients who have just experienced an acute mental health or substance abuse challenge, including assisting and encouraging clients to access various medical, detention, psychiatric care, and substance abuse services as needed and/or directed by qualified personnel.
2. Provide transportation to clients in vehicles assigned by City to the IHART Program only.
3. Facilitate peer and family support groups as needed.
4. Assist Program Manager in planning, implementing and monitoring services to meet the needs of each client and their family members, as applicable.
5. Represent client and family members' issues to mental health and substance abuse managers, supervisors, and staff to enhance awareness and sensitivity regarding concerns.
6. Train, inform and assist client and family members in developing skills to care for and effectively advocate for the client and family members receiving services. Provide similar training to mental health and substance abuse staff to facilitate client and family involvement in services.
7. Provide support and information to assist family members of individuals with mental health and substance abuse challenges who are incarcerated in the county jail, by way of coordination and communication with the Mental Health Jail Liaison.
8. Ensure clients and families are aware of current legislation that may impact the services provided to client and family members.
9. Maintain written records of client / family members' or identified support persons' requests for assistance, including describing problems, actions taken, and results.
Enter, track, and manage client and family services data; generate reports as needed.
Communicate effectively with the client, family or identified support persons, treatment staff, supervisors, managers, administrators, support staff, and other involved entities, about concerns or grievances pertinent to the request for services.
10. Attend team meetings for IHART at the request of VPD, VFD or the City Manager.
11. Utilize an asset-based or strength-based approach to working with families and individuals in crisis
12. Utilize culturally and linguistically sensitive mental health and engagement practices
13. All staff assigned to the IHART program will consistently support the mission and objectives of the City of Vallejo by maintaining privacy and confidentiality of client information, protecting the assets of the organization, acting ethically and with integrity, and adhering to applicable federal, state and local laws and regulations.
14. Develop strategic partnerships with state and local organizations, and communications strategies, to facilitate and support advocacy efforts that reflect best practices for full community engagement and empowerment.
15. Perform community outreach and engage in public speaking to increase public awareness of the impact of mental illness on clients and families, preventative practices, and the importance of family and community involvement in the treatment of the clients we serve.
16. Collaborate with partners to help organize and participate in community events to promote IHART services, provide resources, and decrease stigma.
17. Explore and maintain community resources to provide citizens and consumers with appropriate and up-to-date resources and support.
18. Represent client and family interests in various community committees and task forces.
19. Establish and maintain collaborative relationships with peer and family support groups and other community providers.
20. Practice culturally and linguistically competent communication and engagement strategies, including translation and transcription as appropriate.
21. Specifically target and track the inclusion of underserved and underrepresented community populations to mitigate disparate engagement.
VI. Staffing Restrictions
A. Consultant represents that its employees have experience and training to provide services as described herein in a reasonable and responsible manner. The City relies upon this representation in entering into this contract. Consultant shall facilitate a background check of prospective employees and shall inform prospective employees that their full name, date of birth, driver's license number, credentials/certifications, and any other job- related information, will be provided to the VPD for any necessary background and security clearances. These clearances are needed before using a police radio or operating a City vehicle. All employees will be trained to operate the police radio.
B. During the provision of patrol, crisis intervention, and transportation services under this contract, the City provided vehicle(s) shall be staffed by at least two (2) persons per vehicle.
At least one (1) person shall be currently certified as an Emergency Medical Technician, Paramedic or Registered Nurse, and (1) person shall be a Crisis Intervention Worker or Community Responder. The EMT/paramedic shall serve as a transportation officer.
The transportation officer shall make the final decision regarding transportation of any person to a non-emergency medical care provider, shelter, or to an alcohol, drug, or mental health treatment facility, unless the transportation officer receives direction from VPD on where to transport the person.
C. As a general rule, only Consultant employees forming the IHART team shall drive or ride in a City vehicle, including the City vehicles used for the IHART Program. Exceptions include:
(a) a trainee observer actively involved in a program leading to employment by the City of Vallejo or Consultant, (b) City of Vallejo employees, and (c) persons being transported for