CITY OF VENTURA
CITY COUNCIL MINUTES
Sofia Rubalcava
Mayor
Doug Halter
Councilmember District 2
Jim Friedman
Councilmember District 5
Mike Johnson
Councilmember District 3
Lorrie Brown
Councilmember District 6
Jeannette Sanchez-Palacios
Councilmember District 4
Joe Schroeder, Deputy Mayor
Councilmember District 7
Alex D. McIntyre, City Manager
Andy Heglund, Acting City Attorney
Tracy J. Oehler, Interim City Clerk
REGULAR MEETING
MONDAY, JANUARY 24, 2022
City Council conducted this meeting in accordance with California Governor Newsom's Executive Orders N-25-20 and N-29-20 pertaining to the Brown Act and COVID-19 pandemic protocols.
January 24, 2022 Ventura City Council Minutes
www .cityofventura.ca .gov
CS1. CALL TO ORDER - CLOSED SESSION: 5:01 p.m.
CS2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Deputy Mayor Schroeder, and Mayor Rubalcava
Mayor Rubalcava presiding.
CS3. PUBLIC COMMUNICATIONS: None.
CS4. CLOSED SESSION - TeleconferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Ohnemus v. Mark Short, et al.
Ventura County Superior Court Case no.: 56-2020-00547353-CU-PO-VTA Authority: Government Code §54956.9(d)(1)
Action: No reportable action.
2. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Sofia Rubalcava and Joe Schroeder
Unrepresented Employee: City Attorney
Action: No reportable action.
CS5. ADJOURNMENT: 5:55 p.m.
Adjourn to Regular Meeting.
1. CALL TO ORDER- REGULAR SESSION: 6:01 p.m.
2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Deputy Mayor Schroeder, and Mayor Rubalcava
Absent: None
Mayor Rubalcava presiding.
January 24, 2022 Ventura City Council Minutes
www.cityofventura.ca.gov
2 3. PLEDGE OF ALLEGIANCE: Councilmember Friedman
4. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
Councilmember Sanchez-Palacios
• Introduced intern Emily Sehati
4A. Arroyo Verde Park Presentation
5. CLOSED SESSION REPORT: City Attorney Andy Heglund reported that there was no reportable action taken.
6. CITY COUNCIL COMMUNICATIONS
Councilmember Brown
• Requested a HOPE & Solutions Committee update.
• Attended the virtual Martin Luther King, Jr. event.
Councilmember Halter
• Meeting to adjourn in memory of Muriel Steiger.
Mayor Rubalcava
• Attended the virtual Martin Luther King, Jr. event.
• Attended the virtual Ventura River Trailway Project event.
7. CITY MANAGER COMMUNICATIONS
City Manager Alex McIntyre provided the following updates:
• Interim City Clerk Tracy Oehler
• Tonga Tsunami incident update
• January 29, 2022 - Special City Council Meeting Goal Setting Session No. 3 from 9 a.m. to 12:00 p.m.
• January 31, 2022 - Housing Element
• February 7, 2022 - Public Hearing No. 4 for Redistricting
9. CONSENT ITEMS
Action: M/S/C (Halter/Sanchez-Palacios) to approve the Consent Items except for 9C, 9F, and 9H in one motion as presented.
Vote:
January 24, 2022
All Ayes
Ventura City Council Minutes
www.cityofventura.ca.gov
3 9. CONSENT ITEMS (CONTINUED)
9A. Move all resolutions and ordinances presented tonight be deemed read by title only and all further reading be waived.
Action: No speakers. Approved recommendation.
98. Approval of City Council Minutes - Special Meeting held on February 20, 2021 and Regular Meetings held on February 24, 2021, March 8, 2021, October 18, 2021 and November 15, 2021
Staff: Antoinette Mann, City Clerk
RECOMMENDATION
Approve City Council Minutes for a Special Meeting held on February 20, 2021, and Regular Meetings held on February 24, 2021, March 8, 2021, October 18, 2021, and November 15, 2021.
Action: No speakers. Approved recommendation.
9C. Proposed 2022-2023 Legislative Platform
Staff: Barry Fisher, Deputy City Manager
RECOMMENDATION
Approve the Proposed 2022-2023 Legislative Platform.
Action: No speakers. M/S/C (Friedman/Sanchez-Palacios) to continue the time to a future date.
Vote: All Ayes
9D. Request for Authorization to Amend Outside Counsel Services - Best, Best & Krieger for On Call Services
Staff: Andy Heglund, Acting City Attorney
RECOMMENDATION
Authorize the City Attorney to amend the legal services agreement with Best, Best and Krieger, LLP to increase the compensation to an amount not to exceed $100,000 (increase of $75,000).
Action:
January 24, 2022
No speakers. Approved recommendation.
Ventura City Council Minutes
www .cityofventura .ca .gov
4 9. CONSENT ITEMS (CONTINUED)
9E. Subcontract Agreement for First-Responder-Advanced Life Support Services
Staff: David Endaya, Fire Chief
RECOMMENDATION
Approve the subcontract agreement and authorize the City Manager to sign all necessary documents between the City of San Buenaventura and American Medical Response for first responder advanced life support services performed by the City Fire Department.
Action: No speakers . Approved recommendation.
Agreement No. 2022-002
9F. Application for Fiscal Year 2021 Department of Homeland Security Staffing for Adequate Fire and Emergency Response Grant Staff: David Endaya, Fire Chief
RECOMMENDATION
a. Authorize the submission of the grant application to the Department of Homeland Security for the Fiscal Year 2021 Staffing for Adequate Fire and Emergency Response Grant program to staff 13 Firefighter Paramedics in the amount of $7,637,360 over the three-year period of performance.
b. Authorize the City Manager to conduct all negotiations and execute and submit all documents, including, without limitation, applications, agreements, and billing statements that may be necessary to apply for the grant.
Action:
Vote:
January 24, 2022
No speakers. M/S/C (Johnson/Brown) to approve staff
recommendation.
All Ayes
Ventura City Council Minutes
www.cityofventura .ca.gov
5 9. CONSENT ITEMS (CONTINUED)
9G. Acceptance of the Department of Alcoholic Beverage Control's Grant Program
Staff: Darin Schindler, Chief of Police
RECOMMENDATION
c. Approve and adopt a resolution accepting the Department of Alcoholic Beverage Control grant for $20,000. Resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN BUENAVENTURA AUTHORIZING THE ACCEPTANCE
OF GRANT FUNDS FROM THE STATE OF CALIFORNIA
DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL
UNDER TO THE "ABC-OTS GRANT PROGRAM"
d. Authorize Finance and Technology to assign the increased appropriations and revenues to the General Grant and Categorical Fund, Police Department budget, as necessary.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BUENAVENTURA
AUTHORIZING THE ACCEPTANCE OF GRANT FUNDS FROM THE STATE OF
CALIFORNIA DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL UNDER TO THE "ABC-OTS GRANT PROGRAM
Action: No speakers. Approved recommendation.
Resolution No. 2022-003
9H. Resident-Initiated Sidewalk Repairs Reimbursement Program Update and Budget Adiustment
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Authorize an increase in budget appropriations in the amount of $175 ,000 for Project 69036 (Citywide Sidewalk Maintenance) and reduce budget appropriations in the amount of $175,000 for Project 69040 (Resident Initiated Sidewalk Repair Program) and authorize the Finance and Technology Director to assign increased budget appropriation and revenues to the proper projects and accounts in the Fiscal Year 2021-2022 budget.
January 24, 2022 Ventura City Council Minutes
www .cityofventura .ca .gov
6 9. CONSENT ITEMS (CONTINUED)
91. Action:
Vote:
No speakers. M/S/C (Johnson/Halter) to approve amended
staff recommendation by focusing on the pedestrian safety projects requiring the most repair.
All Ayes
Consideration of Increased Appropriations for Proiect #9307 4 - Fire Stations Alerting System Upgrade
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Authorize an increase in the budget appropriation for the Fire Station Alerting System Upgrade project in the amount of $554,000. b. Authorize an increase to the Fiscal Year 2021-2022 budget in the amount of $554,000 from Fund 05 Measure O and authorize the Finance and Technology Director to assign increased budget appropriations and revenues to the proper projects and accounts in the Fiscal Year 2021-2022 budget.
Action: No speakers. Approved recommendation.
9J. Consideration of the Fourth Amendment to Professional Services Agreement with Michael Baker International for Design Services on Proiect 91049 - Olivas Park Drive Levee
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Approve and authorize the Mayor to execute the Fourth Amendment to Professional Services Agreement 2015-006 with Michael Baker International for a time extension only, with a new contract completion date of December 31, 2022.
Action:
January 24 , 2022
No speakers. Approved recommendation.
Agreement No. 2015-006.4
Ventura City Council Minutes
www. cityofventu ra. ca. gov
7 9. CONSENT ITEMS (CONTINUED)
9K. Professional Services Agreement with Raftelis Financial Consultants, Inc. for Fiscal Year 2021-2022 Financial Plan Updates and Long-Term VenturaWaterPure Program Support
Staff: Susan Rungren, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the Mayor to execute an agreement with Raftelis Financial Consultants, Inc. for professional services associated with the annual rate check-in and other financial support, initial term January 24, 2022 to June 30, 2024, for a not-to-exceed amount of $144,927, including $13,175 in contingency.
b. Authorize the City Manager or designee to execute amendments, if necessary, to extend the term of the agreement or modify the Schedule of Compensation in an amount not-to-exceed $13, 175 in order to accommodate the need for further analysis or additional scope if required, pursuant to San Buenaventura Municipal Code section 4.600.200.
c. Direct staff to request the Water Commission to provide feedback and direction on the financial plan update for the annual rate structure review.
Action: No speakers. Approved recommendation.
Agreement No. 2022-003
9L. Evogua Water Technologies - Granular Activated Carbon System Lease First Amendment
Staff: Susan Rungren, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the Mayor to execute a First Amendment to the Granulated Activated Carbon System Lease with Evoqua Water Technologies; term updated from August 1, 2021 to August 31, 2022; total not-to-exceed amount of $315,398.
Action:
January 24, 2022
No speakers. Approved recommendation.
Agreement No. 2021-062.1
Ventura City Council Minutes
www.cityofventura .ca.gov
8 9. CONSENT ITEMS (CONTINUED)
9M. 2022 Councilmember Assignments
Introduced by: Sofia Rubalcava, Mayor
RECOMMENDATION
Concur with the Mayor and approve Councilmember's
assignments/appointments to various agencies, boards, committees, and liaison roles.
Action: No speakers. Approved recommendation.
10. APPOINTMENTS TO COUNCIL ADVISORY GROUPS
10A. Approve Appointment and Reappointment Recommendations - Housing Authority of the City of San Buenaventura Board, Tenant Members
Introduced by: Councilmember Doug Halter
Appointments Recommendation Committee Chairperson
RECOMMENDATION
Approve the following appointments and reappointments:
Committee, Appointee Name Appointment Term of Office
Board of New Reappoint
Commission
Housing Authority Barbara Keller ✓ January 12, 2022 -
of the City of San ( Over 62 Ten ant Category) January 12, 2024 Buenaventura Katherine Simonson January 12, 2022 -
Board - Tenant ✓ January 12, 2024 Members
Action: No speakers. M/S/C (Schroeder/Sanchez-Palacios) to approve staff recommendation.
Vote:
January 24, 2022
All Ayes
Ventura City Council Minutes
www.cityofventura.ca .gov
9 13. FORMAL ITEMS
13A. Fiscal Year 2020-2021 Audit and Accompanying Financial Reports Staff: Michael Coon, Finance and Technology Director
RECOMMENDATION
ADVANCE ITEM
Issued 1/10/2022
a. Receive the Annual Comprehensive Financial Report with the Independent Auditors' Report for the City of San Buenaventura for fiscal year ended June 30, 2021.
b. Receive the Measure O Financial Statements report with the Independent Auditors' Report and Report on Internal Controls for the City of San Buenaventura for the fiscal year ended June 30, 2021.
Action: No speakers. Received reports.
Council Recess: 8:13 p.m. - 8:24 p.m.
138. Fiscal Year 2022 - 2023 Budget Workshop #1
Staff: Michael Coon, Finance and Technology Director
RECOMMENDATION
a. Receive the Mid-Year Financial Update of the four primary funds. b. Receive the General Fund 5-Year Forecast.
c. Authorize the addition of a new 1.0 FTE Unrepresented Confidential Human Resources Analyst 1/11 position, effective February 5, 2022.
Supplemental Packet: Packet posted online.
Action: No speakers. M/S/C (Brown/Schroeder) to
approve staff recommendation.
Vote: All Ayes
January 24, 2022 Ventura City Council Minutes
www .cityofventura .ca.gov
10 13. FORMAL ITEMS (CONTINUED)
13C. Transmittal of the Proposed Fiscal Year 2023 - 2027 Capital Improvement Program
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Receive and file the Proposed Capital Improvement Program for Fiscal Years 2023 - 2027.
Supplemental Packet: Packet posted online.
Public Speakers: Helen Eloyan and George Amandola
Action: No speakers . Received program.
13D. Receive Update on Matrix Report Implementation
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
Receive an update on Matrix Report implementation and provide any feedback to staff.
Supplemental Packet: Packet posted online.
Public Speaker: Mark Sirota
Action: No speakers. M/S/C (Friedman/Sanchez
Palacios) to approve staff recommendation
including the retirement of six recommendations
as noted in the staff report.
Vote: All Ayes
8. PUBLIC COMMUNICATIONS
Supplemental Packet: Packet posted online.
Public Speakers: Trevor Gotsman and Liz Campos
January 24, 2022 Ventura City Council Minutes
www.cityofventura .ca.gov
11 16. CITY COUNCIL COMMUNICATIONS/REPORTS - REGIONAL
BOARDS/COMMISSIONS/COMMITTEES
Councilmember Brown:
• Updated CAUSE/Chamber redistricting map to include all of Johnson Drive in District 6
17. ADJOURNMENT
Adjourned in memory of Muriel Steiger at 10:45 pm.
I hereby certify that this is true and correct record of the City Council meeting held on January 24, 2022.
' <s -
Tracy J. Oehler, MMC
Interim City Clerk
January 24, 2022 Ventura City Council Minutes
www.cityofventura .ca.gov
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