CITY O F VENTURA
CITY COUNCIL MINUTES
Sofia Rubalcava
Mayor
Doug Halter
Councilmember District 2
Jim Friedman
Councilmember District 5
Mike Johnson
Councilmember District 3
Lorrie Brown
Councilmember District 6
Jeannette Sanchez-Palacios
Councilmember District 4
Joe Schroeder, Deputy Mayor
Councilmember District 7
April 11 , 2022
Alex D. McIntyre , City Manager
Andy Heglund , City Attorney
Tracy J. Oehler , Interim City Clerk
REGULAR MEETING MINUTES
MONDAY, APRIL 11, 2022
CLOSED SESSION - 5:00 P.M.
REGULAR MEETING - 6:00 P.M.
Ventura City Council Minutes
www .cityofventura.ca .gov
PUBLIC PARTICIPATION OPTIONS -VIRTUAL AND IN PERSON OPTIONS
1. Join a WebEx meeting LIVE:
https://cityofventura.webex.com/cityofventura/j.php?MTID=mb027926eafabcaf25de5c5d20d1aea 1d
NOTE: WebEx link only works while meeting is LIVE. After meeting has ended, use the Archived Video link to view the meeting. You may join the WebEx Meeting to provide Public Comment - #5 below.
Join with only an "audio" connection: / Access Code 2551 794 8890 WebEx recommends using Chrome, FireFox or Edge browsers when ioining and providing live comment at the meeting.
You are encouraged to download the WebEx App.
2. Watch a live stream of the meeting at https://www.cityofventura.ca.gov/718Nideos, YouTube at https://www.YouTube.com/cityofventura/live or on Cable 1V - Channel 15, live and replayed as listed on CAPS media schedule.
3. Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting. Please submit your comment to the City Clerk using this form www.cityofventura.ca .gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the Agenda item number (i.e. Item No. BA). Your form/email will be read by City Council and placed into the item's record at the meeting.
4. When watching the live stream or WebEx meeting, submit a Public Comment using this form www.cityofventura .ca.gov/publicinput. Those emails will be provided to City Council following the meeting.
SCAN ME!
ELECTRONIC AGENDA/
PUBLIC COMMENT FORM
5. Provide Public Comment Live when attending Virtually: You must attend the WebEx Meeting with audio connected to your computer/device, you will see Chat feature on your screen. You can write, "I would like to speak on Agenda Item#_" in the Chat feature . During the discussion of that item, the Mayor will call for public comment. The City Clerk will announce those requesting to speak, speakers will be promoted to "panelist" allowing you to turn on your camera. When you are finished, your mic will be muted and your camera disabled. For your audio to work, you MUST connect to the meeting with audio connected on your device - audio only connect will not work for this process. NOTE: When on a cell phone, you may need to scroll your screen to see the chat feature .
6. Attend the meeting at City Hall. Please note that the meeting will be a hybrid meeting, with attendees both in-person and virtually.
PUBLIC PARTICIPATION OPTIONS to help reduce the spread of COVID-19:
Instructions for CLOSED SESSION ONLY
Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting. Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the CLOSED SESSION Agenda item number (i.e.
Item No. CS4). Your form/email will be read by City Council and placed into the item's record at the meeting.
SCAN ME!
ELECTRONIC AGENDA/
PUBLIC COMMENT FORM
The Public can only attend the Public Comments portion of Closed Session VIRTUALLY. Council Chambers are closed for this meeting. Join the Webex Meeting using the URL on page 2, at 4:45 p.m. to provide live Public Comments at the Closed Session.
Closed Session Meetings are not broadcasted or recorded.
April 11 , 2022 Ventura City Council Minutes
www.cityofventura.ca .gov
3 The Regular Meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency, Public Facilities Financing Authority and Parking Authority when Successor Agency, Public Facilities Financing Authority and Parking Authority items are listed on the agenda.
The public has the opportunity to address the City Council on any item appearing on the agenda.
Persons wishing to address the City Council are limited to three minutes on any agenda item with a cumulative total of five minutes for all agenda items, except if there are one or more Successor Agency, Public Facilities Financing Authority and Parking Authority items on the agenda, members of the public shall have an additional total of three minutes on any agenda item with a cumulative total of five minutes for all agenda items to address all Successor Agency, Public Facilities Financing Authority and Parking Authority matters.
At the first regular meeting of the month, City Council has allocated a total of 30 minutes for members of the public to address City Council on items of City business other than scheduled agenda items near the beginning of the agenda and will continue speakers beyond the 30 minutes until the end of the agenda under the heading of "Public Communications". Individuals may not acquire additional time from other speakers during Public Communications but may do so on formal agenda items per City Council Protocols. City Council cannot take action on any items not on the agenda. These items may be referred to staff or scheduled on a future agenda. Refer to box above on how to submit comments, including public comments, to City Council. You may also scan the QR Code to access the form to submit public comments or comments related to a specific agenda item via email before the meeting or during the meeting.
Administrative Reports relating to this agenda are available on the City's website - https://www.cityofventura.ca.gov/AgendaCenter
Public Hearing Notices and any materials related to an agenda item submitted to the City Council after distribution of the agenda packet (Supplementals) are available on the City's website - https://www.cityofventura.ca.gov/1236/City-Council-Public-Hearing-NoticesSuppl Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2021-2022
• Budget Principles 2021-2022
• City Charter
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 658-4787 or the California Relay Service at (866) 735-2929 .
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
April 11, 2022 Ventura City Council Minutes
www . cityofventu ra. ca . gov
4 CS1. CALL TO ORDER- CLOSED SESSION: 5:01 p.m.
CS2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Deputy Mayor Schroeder, and Mayor Rubalcava
Absent: None
Mayor Rubalcava presiding.
CS3. PUBLIC COMMUNICATIONS: None
CS4. CLOSED SESSION - TeleconferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Stowell v. City of San Buenaventura, et al., VCSC Case No.: 56-2019-00532010-CU-PO-VTA
Authority: Government Code Section 54956.9(d)(1)
Action: No reportable action.
CS5. ADJOURNMENT: 5:40 p.m.
Adjourn to Regular Meeting.
1. CALL TO ORDER- REGULAR SESSION: 6:06 p.m.
2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Deputy Mayor Schroeder, and Mayor Rubalcava
Absent: None
Mayor Rubalcava presiding.
3. PLEDGE OF ALLEGIANCE: Councilmember Halter
April 11, 2022 Ventura City Council Minutes
www.cityofventura.ca.gov
5 4. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
Celebration of the National Public Safety Telecommunicators week.
5. CLOSED SESSION REPORT: City Attorney Andy Heglund reported there was no reportable action taken.
6. CITY COUNCIL COMMUNICATIONS/REPORTS
Councilmember Johnson
• Announced April 12, 2022 is National Grilled Cheese Day. • Tomorrow night at Urbane Cafe.
Councilmember Brown
• Encouraged residents to attend the next GPAC meeting on April 19th .
7. CITY MANAGER COMMUNICATIONS
City Manager Alex McIntyre provided the following updates:
• Several vacancies on our Committees, Boards, and Commissions; filing deadline is April 15th .
• Arroyo Verde Park's reopening occurred last week. Full accessible playground was awarded Project of the Year by Ventura County's Public Works Association.
• Summer activity guide: registration opens April 12th . • April 15, 2022: City Council Goals Quarterly Update.
• May 3, 2022: Special Meeting on Proposed Budget.
8. PUBLIC COMMUNICATIONS
Supplemental Packet: All Public Communications are listed and posted online.
Public Speakers: Maria F. Felix, Luis A. Cordhof, John Sanders Jones, Elvila Alvarez, Juan Alvarez, Liz Campos, Barbara
Brown, Christy Weir, Ian Gamble, Juana Hernandez,
Yolanda Alvarez, Anthony Ventura, Pedro Guzman,
Taylor Buck, Terrence Foley, Matthew Bello, Carl
Morehouse, Jeff Marsee, Maria Navarro, Alex Garcia,
Spencer Noren, Patty Overley, Katherine Peik, Kathleen
Wheeler, Kristan, and Trevor Gotsman
9. CONSENT ITEMS
Action:
Vote:
April 11, 2022
M/S/C (Friedman/Brown) to approve the Consent Items in one motion as presented.
All Ayes
Ventura City Council Minutes
www.cityofventura.ca.gov
6 9. CONSENT ITEMS (CONTINUED)
9A. Move all resolutions and ordinances presented tonight be deemed read by title only and all further reading be waived.
Action: No speakers. Approved recommendation.
98. Consider for Approval Second Amendment to CliftonlarsonAllen, LLP Professional Services Agreement
Staff: Michael Coon, Finance and Technology Director
RECOMMENDATION
Approve and authorize the Mayor to execute the Second Amendment to Professional Services Agreement No. 2018-036 with CliftonlarsonAllen, LLP, to extend the term of the Agreement to June 3, 2024, and increase the cumulative Agreement to an amount not to exceed $628,933.
Action: No speakers. Approved recommendation.
Agreement No. 2018-036.2
9C. Consideration of Approval for Professional Services Agreement with Public Safety and Economic Growth for Services Related to Compliance with COVID-19 Laws, Rules, and Policies
April 11, 2022
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
Approve and authorize the Mayor to execute the subject Agreement with Public Safety and Economic Growth, in the amount not to exceed $150,000 with a contract completion date of June 30, 2023.
Action: No speakers. Approved recommendation.
Agreement No. 2022-021
Ventura City Council Minutes
www.cityofventura .ca.gov
7 9. CONSENT ITEMS (CONTINUED)
9D. Out of Class Pay Extension for Interim Safe and Clean Manager Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
Authorize the extension of out of class pay for one employee in the City Manager's Office filling in for the vacant Safe and Clean Manager position, for four months or until the position is filled, whichever occurs first.
Public speaker: Trevor Gotsman.
Action: Approved recommendation.
9E. Increase in Blanket Purchase Order Limit for Solenis, LLC Staff: Susan Rungren, Ventura Water General Manager
RECOMMENDATION
Approve an increase to the Fiscal Year 2021-2022 Blanket Purchase Order with Solenis, LLC by $80,000 for the purchase of polymer for use at the Ventura Water Reclamation Facility.
Action: No speakers. Approved recommendation.
9F. Adopt a Hybrid Model for City Council Meetings and Conditionally Approve the Ventura Unified School District's Use of City Council Chambers
April 11 , 2022
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
a. Adopt a hybrid model for City Council meetings.
b. Direct staff to conduct further analysis to assess safety, security, and facility/equipment costs to upgrade other City Hall meeting rooms in providing a potential hybrid model for all public meetings and external users.
Ventura City Council Minutes
www.cityofventura .ca.gov
8 9. CONSENT ITEMS (CONTINUED)
c. Conditionally approve the Ventura Unified School District Board ·of Trustees to use the City Council Chambers for its regular public meetings for the remainder of the 2022 calendar year and charge a full cost recovery fee.
Supplemental Packet: All Public Communications are listed and posted online.
Public speaker: Trevor Gotsman
Action: Approved recommendation.
9G. Ordinance for Second Reading - An Ordinance of the City Council of the City of San Buenaventura, California, Repealing Section
20.020.260, "COVID-19 Basic Rate Fee Waiver," of the San Buenaventura Municipal Code to Allow Collection of Permit Fees for Use of City Sports Facilities
April 11 , 2022
Staff: Tracy J. Oehler, Interim City Clerk
RECOMMENDATION
Waive the second reading in full and adopt the Ordinance of the City Council of the City of San Buenaventura, California , Repealing Section 20.020.260, "COVID-19 Basic Rate Fee Waiver," of the San Buenaventura Municipal Code to Allow Collection of Permit Fees for Use of City Sports Facilities.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, REPEALING SECTION 20.020.260, "COVID-19 BASIC RATE FEE WAIVER," OF THE SAN BUENAVENTURA
MUNICIPAL CODE TO ALLOW COLLECTION OF PERMIT FEES FOR
USE OF CITY SPORTS FACILITIES
Action: No speakers. Approved recommendation.
Ordinance No. 2022-003
Ventura City Council Minutes
www.cityofventura .ca.gov
9 9. CONSENT ITEMS (CONTINUED)
9H. Ordinance for Second Reading - An Ordinance of the City Council of the City of San Buenaventura, California, Amending. in part, Division 24 for Accessory Dwelling Unit Regulations
Staff: Tracy J. Oehler, Interim City Clerk
RECOMMENDATION
Waive the second reading in full and adopt the Ordinance of the City Council of the City of San Buenaventura, California, Amending, in part, Division 24 for Accessory Dwelling Unit Regulations.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AMENDING, IN PART, DIVISION 24
FOR ACCESSORY DWELLING UNIT REGULATIONS
Action: No speakers. Approved recommendation.
Ordinance No. 2022-004
13. FORMAL ITEMS
13A. Main Street Moves Implementation
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
April 11, 2022
a. Approve a Temporary Business Expansion Special Use Permit through June 30, 2024, while design guidelines and studies are developed. b. Approve Main Street Moves scope analysis to include the full-closure model for Main Street from the 600 block to the Mission, with California Street between Main and Santa Clara streets reopened with parklets, ensure participants that regardless of program design, parklets will be allowed on streets open to vehicular traffic, and direct staff to return for City Council guidance if studies reveal alternative models are necessary.
c. As part of the potential long-term Main Street Moves program, approve license agreement terms for use of public right-of-way, and establish fee structure for Main Street Moves participants for both full closure and open street program options.
Ventura City Council Minutes
www .cityofventura.ca .gov
10 13. FORMAL ITEMS (CONTINUED)
d. Direct to staff to program in a future proposed Operating Budget a transfer of up to $300,000 from the General Fund to the Water Enterprise Fund for all Water Resource Net Zero Policy costs associated with business expansion in the Main Street Moves long term program, with a five (5) year repayment term from revenues collected through Main Street Moves license agreements.
Supplemental Packet: All Public Communications are listed and posted online.
Public Speakers: Kevin Clerici, Dave Armstrong (ceded time to Kevin Clerici), Carey Jonker (ceded time to Kevin Clerici),
Spencer Noren, Mark Martinez-Velasquez, and Wendell
Liljedahl
Action: M/S/C (Halter/Sanchez -Palacios) to approve the staff recommendation including to direct staff to work with
Downtown Ventura Partners ' issues/requests including
the new permit beginning June 1, 2022.
Votes: All Ayes
138. Consideration of Terms for a Citywide Broadband License Agreement with SiFi Networks
Staff: Phillip L. Nelson, Public Works Director
RECOMMENDATION
a. Determine that the following exemptions to the California Environmental Quality Act (CEQA) in the State's CEQA Guidelines apply to the proposed agreement with SiFi Networks Ventura LLC for installation of fiberoptic lines and supporting structures in the City's rights-of-way and on private property : Section 15301 (Existing Facilities) , Section 15303 (New Construction or Conversion of Small Structures), and Section 15304 (Minor Alterations to Land). b. Endorse staff's recommendation on the deal points in this Staff Report and authorize the City Manager to execute a Master License and Encroachment Agreement for Fiber Optic Infrastructure with SiFi Networks Ventura LLC.
Action: Item not heard - Continued to April 25, 2022 meeting.
April 11 , 2022 Ventura City Council Minutes
www.cityofventura.ca .gov
11 8. PUBLIC COMMUNICATIONS
Public Speakers: Spencer Noren and George Amandola
17. ADJOURNMENT
Adjourned at 10:52 p.m.
I hereby certify that this is a true and correct record Qf the City Council meeting held on April 11, 2022.
Tracy J. Oehler, MMC
Interim City Clerk
April 11 , 2022 Ventura City Council Minutes
www.cityofventura .ca.gov
12