CITY O F VENTU RA
CITY COUNCIL MINUTES
Sofia Rubalcava
Mayor
Doug Halter
Councilmember District 2
Mike Johnson
Councilmember District 3
Jeannette Sanchez-Palacios
Councilmember District 4
Jim Friedman
Councilmember District 5
Lorrie Brown
Councilmember District 6
Joe Schroeder, Deputy Mayor
Councilmember District 7
Alex D. McIntyre, City Manager
Andy Heglund, City Attorney
Michael B. MacDonald, City Clerk
REGULAR MEETING MINUTES
MONDAY, MAY 9, 2022
CLOSED SESSION - 5:00 P.M.
REGULAR MEETING - 6:00 P.M.
PUBLIC PARTICIPATION OPTIONS -VIRTUAL AND IN PERSON OPTIONS
1. Join a WebEx meeting LIVE:
https://cityofventura.webex.com/cityofventura/i.php?MTID=mb86cd01043a1234415ce66 91222e5cb4
NOTE: WebEx link only works while meeting is LIVE. After meeting has ended, use the Archived Video link to view the meeting. You may join the WebEx Meeting to provide Public Comment - #5 below.
Join with only an "audio" connection: 2550 367 3363
WebEx recommends using Chrome, FireFox or Edge browsers when ioining and providing live comment at the meeting.
You are encouraged to download the WebEx App.
2. Watch a live stream of the meeting at https://www.cityofventura.ca.govn18Nideos, YouTube at https://www.YouTube.com/cityofventura/live or on Cable TV - Channel 15, live and replayed as listed on CAPS media schedule.
3. Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting. Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the Agenda item number (i.e. Item No. BA). Your form/email will be read by City Council and placed into the item's record at the meeting.
4. When watching the live stream or WebEx meeting, submit a Public Comment using this form www.cityofventura.ca.gov/publicinput. Those emails will be provided to City Council following the meeting.
SCAN ME!
ELECTRONIC AGENDA/
PUBLIC COMMENT FORM
5. Provide Public Comment Live when attending Virtually: You must attend the WebEx Meeting with audio connected to your computer/device, you will see Chat feature on your screen . You can write, "I would like to speak on Agenda Item#_" in the Chat feature . During the discussion of that item, the Mayor will call for public comment. The City Clerk will announce those requesting to speak, speakers will be promoted to "panelist" allowing you to turn on your camera. When you are finished, your mic will be muted and your camera disabled. For your audio to work, you MUST connect to the meeting with audio connected on your device - audio only connect will not work for this process. NOTE: When on a cell phone, you may need to scroll your screen to see the chat feature.
6. Attend the meeting at City Hall. Please note that the meeting will be a hybrid meeting, with attendees both in-person and virtually.
PUBLIC PARTICIPATION OPTIONS to help reduce the spread of COVID-19:
Instructions for CLOSED SESSION ONLY
Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting. Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the CLOSED SESSION Agenda item number (i.e.
Item No. CS4). Your form/email will be read by City Council and placed into the item's record at the meeting.
SCAN ME!
ELECTRONIC AGENDA/
PUBLIC COMMENT FORM
The Public can only attend the Public Comments portion of Closed Session VIRTUALLY. Council Chambers are closed for this meeting. Join the Webex Meeting using the URL on page 2, at 4:45 p.m. to provide live Public Comments at the Closed Session.
Closed Session Meetings are not broadcasted or recorded.
May 9, 2022 Ventura City Council Minutes
www .cityofventura .ca.gov
3 The Regular Meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency, Public Facilities Financing Authority and Parking Authority when Successor Agency, Public Facilities Financing Authority and Parking Authority items are listed on the agenda.
The public has the opportunity to address the City Council on any item appearing on the agenda.
Persons wishing to address the City Council are limited to three minutes on any agenda item with a cumulative total of five minutes for all agenda items, except ifthere are one or more Successor Agency, Public Facilities Financing Authority and Parking Authority items on the agenda, members of the public shall have an additional total of three minutes on any agenda item with a cumulative total of five minutes for all agenda items to address all Successor Agency, Public Facilities Financing Authority and Parking Authority matters.
At the first regular meeting of the month, City Council has allocated a total of 30 minutes for members of the public to address City Council on items of City business other than scheduled agenda items near the beginning of the agenda and will continue speakers beyond the 30 minutes until the end of the agenda under the heading of "Public Communications". Individuals may not acquire additional time from other speakers during Public Communications but may do so on formal agenda items per City Council Protocols . City Council cannot take action on any items not on the agenda. These items may be referred to staff or scheduled on a future agenda. Refer to box above on how to submit comments, including public comments, to City Council. You may also scan the QR Code to access the form to submit public comments or comments related to a specific agenda item via email before the meeting or during the meeting.
Administrative Reports relating to this agenda are available on the City's website - https://www.cityofventura.ca.gov/AgendaCenter
Public Hearing Notices and any materials related to an agenda item submitted to the City Council after distribution of the agenda packet (Supplementals) are available on the City's website - https://www.cityofventura.ca.gov/1236/City-Council-Public-Hearing-NoticesSuppl Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2021-2022
• Budget Principles 2021-2022
• City Charter
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting , please contact the City Clerk's Office at (805) 658-4787 or the California Relay SeNice at (866) 735-2929 .
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting .
May 9, 2022 Ventura City Council Minutes
www . cityofventu ra. ca. gov
4 CS1. CALL TO ORDER- CLOSED SESSION - 5:01 p.m.
CS2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Deputy mayor Schroeder, and Mayor Rubalcava
Absent: None
Mayor Rubalcava presiding
CS3. PUBLIC COMMUNICATIONS: None
CS4. CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Name of Case: Montano v. the Garage Bar, et al., VCSC Case No.: 56- 2019-00533795-CU-PO-VT A
Authority: Government Code Section 54956.9(d)(1)
Action: No reportable action
CSS. ADJOURNMENT: 5:35 p.m.
1. CALL TO ORDER - REGULAR SESSION - 6:03 p.m.
2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Deputy mayor Schroeder, and Mayor Rubalcava
Absent: None
Mayor Rubalcava presiding
3. PLEDGE OF ALLEGIANCE: Councilmember Lorrie Brown
4. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
4A. National Police Week
48. International Firefighters Day and National EMS Week May 9, 2022 Ventura City Council Minutes
www.cityofventura.ca.gov
5 4C. National Public Works Week
40. Building Safety Month
4E. Beach Erosion Authority for Clean Oceans and Nourishment Presentation
5. CLOSED SESSION REPORT: City Attorney Andy Heglund reported that there was no reportable action taken.
6. CITY COUNCIL COMMUNICATIONS/REPORTS
Councilmember Brown
• Attended the Southern California Association of Governments (SCAG) conference, specifically, a session on bridging the digital divide and how the topic relates to the City's Broadband goals. Shared that she feels that the City is on the right track and will report back regarding some of the topics discussed like dark fiber, last mile service, regional partnerships, and broadband for all.
Councilmember Sanchez-Palacios
• Recognized Mother's Day to all the mothers out there and recognized Latin American Mother's Day.
• Mentioned that the City's K9 unit will be doing a meet and greet at the Jaguar/Land Rover dealer.
Deputy Mayor Schroeder
• Met with Congressman Salud Carbajal, the Surfrider foundation, and others at Surfer's Point regarding Phase 1 of the project and to highlight the success of the project.
Councilmember Halter
• Provided update on the General Plan Advisory Committee meeting that is scheduled for May 16 & 17 regarding land use designations and planning across the City. The meetings will be held at 6 pm and the public is highly encouraged to attend.
Councilmember Johnson
May 9, 2022
• Will be attending the Montalvo Community Council meeting on May 10 and talking about declining enrollment committee for the school district and the expansion of fright in Montalvo.
• Will be at Rincon Brewery on Wednesday, May 11 for a community meet and greet.
• Second Saturday District 3 cleanup on May 14 at the Peets coffee on Victoria.
Ventura City Council Minutes
www.cityofventura.ca.gov
6 • Witnessed a fatal pedestrian car accident. Thanked the Encinitas Fire and Police Departments and the County Sheriff's office for doing everything they can. Highlighted the increase in pedestrian deaths due to distracted drivers.
Mayor Sofia Rubalcava
• Reminder to Council of the Council Protocols and asking the City Manager and City Attorney to return to Council with a presentation on the Council Protocols.
7. CITY MANAGER COMMUNICATIONS
City Manager Alex McIntyre provided the following update:
• Saturday, May 21 at 9 a.m., the City will be hosting a Community Bike Ride at Westpark Community center.
• There will be a special council meeting scheduled soon to discuss Emergency Tenant Protection Ordinance.
• Provided a brief Housing Element Update.
• On May 23, 2022 there will be a Budget Workshop.
8. PUBLIC COMMUNICATIONS
Public Speakers:
9. CONSENT ITEMS
lvijan Day, Jennie Buckingham, Danny Carrillo,
Helen Eloyan, Pedro Guzman, Luis Conchas,
Maria Felix, Juan Alvarez, Elvira Alvarez,
Yolanda Alvarez, Matt Bello, Clarey Rudd,
Richard Rosin, Liz Campos, Alex Garcia,
Leslie Purcell, Kristian Nunez, Glann Overley,
Maria Navarro, Trevor Gotsman, Patty Overley
Action: M/S/C (Friedman/Brown) to approve the Consent Items, excluding Item 9D, in one motion as presented.
Vote: All Ayes
9A. Move all resolutions and ordinances presented tonight be deemed read by title only and all further reading be waived.
May 9, 2022 Ventura City Council Minutes
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7 9. CONSENT ITEMS (Continued)
98. Professional Service Agreement with Hamner, Jewell, & Associates, Inc. to Provide Easement Acquisition Services
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
a. Approve and authorize the Mayor to execute the Professional Service Agreement with Hamner, Jewell, & Associates, Inc.; term May 10, 2022 to December 31, 2025; not-to-exceed $88,825 during the total duration of the contract pursuant to section 4.600.140 of the Municipal Code. b. Authorize the City Manager or designee to execute amendments for the Professional Service Agreement with Hamner, Jewell, & Associates, Inc. not-to-exceed $8,825 during the total duration of the contract, pursuant to Section 4.600.200 of the Municipal Code and a total time extension of 365 calendar days.
Action: No speakers. Approved recommendation.
Agreement No. 2022-023
9C. Approve Professional Services Agreement for Liability Claims Administration - George Hills Company
May 9, 2022
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
Approve and authorize the Mayor to execute a three-year Professional Services Agreement with George Hills Company for Third Party Liability Claims Administration Services; July 1, 2022 through June 30, 2025; for an amount not-to-exceed $215,275.
Action: No Speakers. Approved recommendation.
Agreement No. 2022-024
Ventura City Council Minutes
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8 9. CONSENT ITEMS (CONTINUED)
9D. Consideration of Amendment to Increase the Contract Not-to-Exceed Amount for Sam Hill and Sons, Inc. for the Pierpont Nuisance Sand Removal Proiect
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Approve and authorize the Mayor to execute the amendment to increase, Public Works Contract No. 2021-051 with Sam Hill and Sons, Inc. in the amount of $150,811, for a new contract amount of $294,213.
This is a multi-year contract for up to four years.
b. Authorize the Public Works Director or designee to execute future amendments to the subject contract up to a total maximum contingency of $25,000 for a total not to exceed of $294,213.
Action: No speakers. M/S/C (Halter/Friedman) to approve the recommendation. Agreement No. 2021-051.1.
Vote: Ayes: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Mayor Rubalcava; Noes: None; Abstain:
None; Absent: Deputy Mayor Schroeder (Recused due to
proximity)
9E. Consideration of Fourth Amendment to Professional Services Agreement 2018-004 with Galvin Preservation Associates and Second Amendment to Professional Services Agreement 2018-003 with Civil Works Engineers on Proiect 91036 - US 101/Oak Street Off-Ramp May 9, 2022
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Approve and authorize the Mayor to execute the Fourth Amendment to Professional Services Agreement 2018-004 with Galvin Preservation Associates in the amount of $125,314 for a new contract total of $490,198 and a contract completion date of June 30, 2024. b. Authorize the Public Works Director or designee to execute future amendments to subject agreement 2018-004 up to a total maximum contingency of $25,000 for a total not to exceed contract amount of $515,198 and a total time extension of 180 calendar days.
Ventura City Council Minutes
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9 9. CONSENT ITEMS (CONTINUED)
c. Approve and authorize the Mayor to execute the Second Amendment to Professional Services Agreement 2018-003 with Civil Works Engineers in the amount of $108,514 for a new contract total of $315,733 and a contract completion date of June 30, 2024.
d. Authorize the Public Works Director or designee to execute future amendments to subject agreement 2018-003 and extend subject contract up to an additional 180 calendar days.
Action: No Speakers. Approved recommendation.
Agreement No. 2018-004.4 and Agreement No. 2018-003.2.
12. PUBLIC HEARING ITEMS
12A. Conduct a Public Hearing and Consider Adoption of the Fiscal Year 2022 - 2023 Master Fee Schedule
Staff: Michael Coon, Finance and Technology Director
ADVANCE ITEM
Posted April 29,
2022
RECOMMENDATION
Hold a Public Hearing and adopt the proposed User
Fee Resolution and Schedule, to be effective July 8,
2022.
Action: Public hearing opened. No speakers. Public hearing closed.
M/S/C (Friedman/Schroeder) to adopt the proposed User Fee Resolution. Resolution No. 2022-027.
Vote: All Ayes
13. FORMAL ITEMS
13A. 2022-2023 City Council Goals Progress Update
(Continued from April 25, 2022)
May 9, 2022
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
Receive and file progress update on the 2022-2023 City Council goals.
Public Speakers: Trevor Gotsman and Patty Overley
Action:
Vote:
M/S/C (Halter/Sanchez-Palacios) to receive and file
the progress update.
All Ayes
Ventura City Council Minutes
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10 13. FORMAL ITEMS (CONTINUED)
13B. Path Forward on Solvency for the Street Lighting District 36 (Continued from April 25, 2022)
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Direct staff to investigate the potential purchase of the Southern California Edison operated and maintained streetlights and report back to City Council after putting together an accurate inventory of lights, current assessment of their value, and potential methods for funding their purchase.
Action: No discussion. The item was continued to a future meeting.
8. PUBLIC COMMUNICATIONS: None
17. ADJOURNMENT
Adjourned at 9: 15 p.m.
I hereby certify that this is a true and correct record of the City Council meeting held on May 9, 2022.
MM.vJ~
Michael B. MacDonald, CMC
City Clerk